Visioneer RoadWarrior Strobe XP 100 Strobe XP 200 Strobe XP 300 User's Guide ® for Windows TM
Visioneer Strobe XP USB Scanner User’s Guide Visioneer RoadWarrior™ Strobe XP 100 Strobe XP 200 Strobe XP 300 FOR WINDOWS
COPYRIGHT INFORMATION Copyright © 2006 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The Visioneer brand name and logo are registered trademarks, and the RoadWarrior brand name is a trademark of Visioneer, Inc. The PaperPort brand name and logo and the OmniPage Pro brand name are registered trademarks of Nuance Communications, Inc.
TABLE OF CONTENTS i TA B L E O F C O N T E N T S Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What’s in the Box—Visioneer RoadWarrior . . . . . . . . . . . . . . . . 2 What’s in the Box—Visioneer Strobe XP 100 . . . . . . . . . . . . . . . 3 What’s in the Box—Visioneer Strobe XP 200 . . . . . . . . . . . . . . .
ii TABLE OF CONTENTS Configure the Strobe XP 300 AC Power Adapter . . . . . . . . . . . 37 Scanning Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Adjust the Paper Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Scanning Photos and Thin Paper Items . . . . . . . . . . . . . . . . . . . 39 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Scan Using AutoLaunch . . . . . . . . . . . . . . . .
TABLE OF CONTENTS iii Scanning from TWAIN Software . . . . . . . . . . . . . . . . . . . . . . . . . 120 Scanning from PaperPort Using the TWAIN Interface . . . . . . 121 Getting Help with the PaperPort Software . . . . . . . . . . . . . . . 130 Setting Up Your Scanner to Work with PaperPort . . . . . . . . . . . . . 131 Scanning from the WIA Interface . . . . . . . . . . . . . . . . . . . . . . . . . 136 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
iv TABLE OF CONTENTS
Welcome Congratulations on purchasing your Visioneer scanner. Please note that this User’s Guide covers the Visioneer family scanners—the Visioneer RoadWarriorTM, Strobe XP 100, Strobe XP 200, and Strobe XP 300. Visioneer RoadWarriorTM Visioneer Strobe XP 100 Visioneer Strobe XP 200 Visioneer XP Strobe 300 Note: These Visioneer scanners share the same basic features, but some special features are specific to certain models. The model-specific features are identified in this User’s Guide.
2 VISIONEER STROBE XP SCANNER USER’S GUIDE WHAT’S IN THE BOX Before starting the installation, check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner. Please refer to the appropriate figures for the scanner you purchased.
WHAT’S IN THE BOX WHAT’S IN THE BOX—VISIONEER STROBE XP 100 Carrying Case Visioneer Strobe XP 100 Scanner Calibration Pages (2) Software CD Cleaning Page USB Cable Quick Install Poster and Technical Support Card 3
4 VISIONEER STROBE XP SCANNER USER’S GUIDE WHAT’S IN THE BOX—VISIONEER STROBE XP 200 Visioneer Strobe XP 200 Scanner AC Adapter Photo Sleeve for scanning photos Software CD USB/Power Connector Cable (called a USB “Y-Cable”) Calibration Page Cleaning Page Quick Install Poster and Technical Support Card
WHAT’S IN THE BOX WHAT’S IN THE BOX—VISIONEER STROBE XP 300 Visioneer Strobe XP 300 Scanner Carrying Case Calibration Pages (2) Mounting Stand Mini USB Cable (uses power from computer) AC Power Adapter AC Plug Adapters Cleaning Page Software CDs (2) Quick Install Poster and Technical Support Card Transparency Sleeves (2) for scanning thin paper items 5
6 VISIONEER STROBE XP SCANNER USER’S GUIDE THE VISIONEER STROBE XP 100 SCANNER Page feed Page sensor Alignment arrow Scanner button USB port Page feed—Insert the item you want to scan into the page feed, face down. The scanner grabs the item and pulls it through while scanning. Page sensor—Recognizes when an item is inserted into the page feed so the scanner knows to begin scanning. Alignment arrow—Shows where to align the top right corner of the item you’re scanning.
THE VISIONEER ROADWARRIOR SCANNER THE VISIONEER ROADWARRIOR SCANNER Page feed Page sensor Alignment arrow Scanner button USB port Page feed—Insert the item you want to scan into the page feed, face down. The scanner grabs the item and pulls it through while scanning. Page sensor—Recognizes when an item is inserted into the page feed so the scanner knows to begin scanning. Alignment arrow—Shows where to align the top right corner of the item you’re scanning.
8 VISIONEER STROBE XP SCANNER USER’S GUIDE THE VISIONEER STROBE XP 200 SCANNER Scanner button Alignment arrow Paper return Page feed Alignment arrow Paper return icons Connection Port (for USB and Power) Scanner Button—If a OneTouch scan is in progress, cancels the scan and the paper comes out of the scanner. If a OneTouch scan is not in progress, opens the OneTouch 4.0 window so you can adjust the scanner settings.
THE VISIONEER STROBE XP 300 SCANNER 9 THE VISIONEER STROBE XP 300 SCANNER Scanner Button Paper Guide Page Feed Paper Return Paper Guide Power Port USB Port Scanner Button—If a OneTouch scan is in progress, cancels the scan and the paper comes out of the scanner. If a OneTouch scan is not in progress, opens the OneTouch 4.0 window so you can adjust the scanner settings. Paper Guides—Adjusts to the size of the paper being scanned.
10 VISIONEER STROBE XP SCANNER USER’S GUIDE WHAT YOU NEED An IBM-compatible Pentium PC, or AMD equivalent with: ■ A CD-ROM drive ■ An available Universal Serial Bus (USB) port; 1.1 or 2.
DOCUMENTATION 11 DOCUMENTATION Your scanner is delivered with the following documentation: ■ Quick Install Card—Abbreviated installation instructions. ■ Visioneer Scanner User’s Guide—On the Installation CD; contains detailed installation, scanning, configuration, and maintenance information. ■ ScanSoft PaperPort User’s Guide—On the Installation CD; contains detailed feature and configuration information for the PaperPort software. ■ Technical Support Card—Contact information for technical support.
12 VISIONEER STROBE XP SCANNER USER’S GUIDE Installing Warning: Do not plug in the USB cable until after you have installed the software. Complete the installation steps in the order described in the installation procedure below. BEFORE YOU BEGIN Please make sure of the following before you begin installation: ■ If your computer has AntiVirus or AntiSpyware software running, you may see messages during installation asking you to allow the installation to proceed.
STEP 1: INSTALL THE SOFTWARE 13 STEP 1: INSTALL THE SOFTWARE Note: You must install the software before connecting the scanner to your computer. Otherwise, the correct driver software for your scanner will not be installed and it may not work properly. Note: If you intend to use the scanner with your laptop, as well as your office computer, make sure to install the software on both computers. Note: For the Strobe XP 300 only: The software is on 2 CDs. Please be sure to install from Disc 1 first.
14 VISIONEER STROBE XP SCANNER USER’S GUIDE Note: If the CD does not start, check the following: ■ Make sure the CD drive’s door is completely shut. ■ Make sure the CD was inserted in the drive in the proper direction (label side up). To launch the CD manually: ■ Open the Windows option for My Computer. You can do this by double-clicking on the My Computer icon on your desktop. ■ Double-click the icon for your CD-ROM drive. ■ The Installation menu for the CD should now open.
STEP 1: INSTALL THE SOFTWARE 15 The next window lists the software that is available to install on your computer. Reminder: The software available to install depends on the Visioneer scanner you purchased. Therefore, you may see software options not available with your scanner. Please disregard any software choices that do not apply to your scanner. 4. Select ScanSoft PaperPort and Scanner Driver. 5. Click Install Now. The PaperPort software will load first. 6.
16 VISIONEER STROBE XP SCANNER USER’S GUIDE 8. When installation of PaperPort is finished, the Welcome to the OneTouch 4.0 Setup Wizard opens. 9. Click Next. 10. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed. 11. Click Next. The next window lists the choices of the drivers that you can install for your scanner.
STEP 1: INSTALL THE SOFTWARE 17 12. Select the option you want. ■ OneTouch 4.0 Scan Environment + TWAIN Driver—This is the recommended installation. It installs the OneTouch 4.0 software which provides the necessary driver software for the scanner. It also installs scanning interfaces for TWAIN and Microsoft’s Windows Image Acquisition (WIA). Installing this option means that you can use several different methods to scan, as explained in this User Guide.
18 VISIONEER STROBE XP SCANNER USER’S GUIDE 13. Click Next. During installation you will see this window asking you to select one of the images for your Color Space setting. The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor. Gamma controls the brightness of the midtones of colors. That setting can be changed later on as you’re scanning. 14. Select the option that looks best to you and click Next. The driver installation will now begin.
STEP 1: INSTALL THE SOFTWARE 19 If you are installing the scanner on a Windows 2000 computer: During the software installation, this “Digital Signature Not Found” message may appear several times. Each time this message appears, you can disregard it and click Yes. This window opens asking you to select which Visioneer scanner you are installing.
20 VISIONEER STROBE XP SCANNER USER’S GUIDE 15. Click the scanner that you are installing. If you want to see more about the scanner before installing it, click the Learn More button. You will then see a window that explains how to connect the scanner to your computer. 16. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. This sample shows the window for the Strobe XP 300.
STEP 2: CONNECT THE SCANNER 21 STEP 2: CONNECT THE SCANNER Your Visioneer scanner connects to any available USB port. Check your computer’s manual for USB port locations. Note: You can connect the scanner to your computer while the computer is running. You do not have to shut down your computer. CONNECT THE VISIONEER ROADWARRIOR OR STROBE XP 100 SCANNER 1. Using the on-screen window as your guide, plug one end of the USB cable into any USB port on your computer.
22 VISIONEER STROBE XP SCANNER USER’S GUIDE CONNECT THE STROBE XP 200 SCANNER The cable provided with the scanner is called a USB “Y-cable,” and you will need to connect it to the scanner, computer, and a power outlet. USB Y-Cable AC Adapter 1. Using the on-screen window as your guide, plug the AC adapter cable into the power jack on the USB Y-cable. Then plug the AC adapter into an electrical outlet. 2.
STEP 2: CONNECT THE SCANNER 23 CONNECT THE STROBE XP 300 SCANNER 1. Using the on-screen window as your guide, plug the AC adaptor cable into the power jack on scanner, and then plug the AC adapter into an electrical outlet. 2. Plug the USB cable into the USB port on your scanner and then plug the other end into any USB port on your computer. Connection to a USB 2.0 High Speed port provides optimum performance, but your scanner can also connect to a USB 1.1 port.
24 VISIONEER STROBE XP SCANNER USER’S GUIDE STEP 3: CALIBRATE THE SCANNER 1. For Windows XP users only, the Found New Hardware Wizard opens. Click Next. 2. For Windows 2000 users only, the Digital Signature Not Found dialog box appears. Click Yes to continue. The Calibration window opens for your type of scanner. This example shows the Calibration window for the Strobe XP 300.
STEP 3: CALIBRATE THE SCANNER 25 To calibrate the scanner: 1. Strobe XP 300 only: Close the scanner’s paper return so the calibration paper will feed straight through the scanner. Strobe XP 200 only: Move the scanner’s Paper Return into the Up position so the calibration paper will feed straight through the scanner. 2. Insert the calibration page into the page feed. The scanner grabs the paper and feeds it through the scanner. The scanner will automatically pass the sheet back and forth several times.
26 VISIONEER STROBE XP SCANNER USER’S GUIDE Note: If the page does not back out of the scanner, the calibration may not have finished properly. Remove the page and complete the installation of your scanner, then see the section, “Recalibrating or Cleaning Your Scanner” on page 140 to run the calibration again. 4. Remove the sheet and replace it in its plastic bag. Do not discard the calibration sheet. You may need it periodically to calibrate the scanner to keep it operating at peak performance. 5.
STEP 3: CALIBRATE THE SCANNER 27 6. When you are certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window and click OK to complete the installation process. You can also click More to see a quick overview about accessing and navigating the OneTouch Button Panel. When you’re finished reading the additional information, click OK. This example shows the window for the Strobe XP 300 scanner.
28 VISIONEER STROBE XP SCANNER USER’S GUIDE 7. Click Close on the OneTouch 4.0 Installation complete window. 8. For the Strobe XP 300 only: Remove the Disc 1 Installation CD so you can install the OmniPage Pro software from the Disc 2 CD. See the steps in “Install OmniPage Pro (Strobe XP 300 Only)” on page 29. Reminder: If you also plan to use the scanner with your laptop computer, be sure to install the scanner and software on the laptop as well.
INSTALL OMNIPAGE PRO (STROBE XP 300 ONLY) 29 INSTALL OMNIPAGE PRO (STROBE XP 300 ONLY) Both CDs that you may have received contain additional software for your scanner: ■ Disc 1 contains a version of Adobe Acrobat Reader ■ Disc 2 contains the OmniPage Pro software Note: OmniPage is required for your scanner to have its full range of features. Please make sure to install OmniPage Pro before scanning. To install OmniPage Pro: 1.
30 VISIONEER STROBE XP SCANNER USER’S GUIDE ADDITIONAL APPLICATIONS FOR YOUR SCANNER Your scanner includes free, additional applications on the installation CD. To install the additional applications: 1. Return to the Installation window and select the additional applications you want to install on your computer. 2. Click Install Now. 3. Follow the instructions on the installation windows. 4. When installation is finished, return to the Visioneer Installation window and click Main Menu.
INSTALL OMNIPAGE PRO (STROBE XP 300 ONLY) 31 5. On the Main Menu, click User Guides. The Visioneer User Guides window opens. Use this window to view and save the User Guides you want. The User Guides are in Adobe® Acrobat® PDF format. The CD also includes a free copy of Acrobat® Reader® in case your computer does not have it already installed. The Scanner Readme file is in HTML format and will open in any standard browser. If you need to, click Acrobat Reader to install it now.
32 VISIONEER STROBE XP SCANNER USER’S GUIDE REGISTER YOUR SCANNER Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the OneTouch icon in the Windows Notification Area (at the bottom right corner of the screen). 2. Choose Check for Online Updates from the pop-up menu. The OneTouch Icon 3.
SET UP YOUR SCANNER 33 SET UP YOUR SCANNER Your scanner is designed to use a minimum amount of space on your desk. Note: When scanning heavier paper that does not bend easily, if your scanner has a Paper Return setting, set it so that the document feeds straight through the scanner. STROBE XP 200 PAPER RETURN OPTIONS The position of the Paper Return determines the path of the scanned document. You can set the paper return to feed the document back towards you, or straight through the scanner.
34 VISIONEER STROBE XP SCANNER USER’S GUIDE STROBE XP 300 PAPER RETURN OPTIONS The Paper Return opens and closes to determine the path of the scanned document. ■ To feed documents straight through the scanner, close the Paper Return. ■ To return scanned documents back toward you, open the Paper Return. Note: When scanning heavier paper that does not bend easily, close the Paper Return so that the document feeds straight through the scanner.
SET UP YOUR SCANNER 35 STROBE XP 300 STAND Your scanner is designed to fit within easy reach of your keyboard. The stand that comes with the scanner is specifically designed so the scanner easily fits between your computer keyboard and monitor. ■ Place the scanner on its stand so the lip on the stand fits into the groove on the bottom of the scanner. ■ Fit the scanner and stand between the keyboard and monitor. Make sure the Paper Return is open so the paper will return back towards you.
36 VISIONEER STROBE XP SCANNER USER’S GUIDE SCANNING ON THE GO Because the RoadWarrior, Strobe XP 100, and XP 300 can draw power from the computer through the USB cable, you can use your scanner on an airplane, at a remote job site, in your car, or anywhere else where an electric outlet is not available. Note: The Strobe XP 200 requires an external power supply. ■ Connect the scanner to your laptop with the USB cable. The scanner will draw its power from the laptop battery.
SET UP YOUR SCANNER 37 CONFIGURE THE STROBE XP 300 AC POWER ADAPTER The Strobe XP 300 AC Power Adapter can be configured to operate with a variety of electric outlet plug configurations that are used in various countries. The three plug adapters that you received with your scanner are interchangeable on the AC Power Adapter. To replace the AC Power Adapter plug: 1. Press down on the latch that holds the plug in place. Then slide the plug forward and out of the Power Adapter. 2.
38 VISIONEER STROBE XP SCANNER USER’S GUIDE SCANNING BASICS Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples and paper clips can jam the feed mechanism and scratch the internal components. Do not scan any document with wet correction fluid, labels, stickers or Post-It™ notes on the pages. The correction fluid or glue from the stickers can leave residue on the lens that is difficult to clean.
SCANNING BASICS 39 SCANNING PHOTOS AND THIN PAPER ITEMS The two transparent sleeves for the Strobe XP 300 scanner are specifically designed for scanning thin paper items, such as credit cards receipts, newspaper articles, and retail receipts, especially when using duplex (two-sided) scanning. Generally you should use the transparent sleeves for paper items on paper stock that is less than 20-lb. The photo sleeve for the Strobe XP 200 is for scanning photographs.
40 VISIONEER STROBE XP SCANNER USER’S GUIDE To scan a thin paper item using the Strobe XP 300 sleeves: 1. Slide the thin paper item into the appropriate sleeve. 2. Adjust the Paper Guides for the size of the sleeve. 3. Insert the sleeve with the item inside it. Insert face down to scan a single side. To scan both sides, either side can be face up.
SCANNING BASICS 41 Scanning If you selected the recommended Full Install option for your scanner’s driver you have several different options to scan with your Visioneer scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning. • AutoLaunch—To use the scanner’s AutoLaunch feature, simply insert a document in the scanner and it is automatically scanned using predefined settings from the OneTouch software. See “Scan Using AutoLaunch” on page 42.
42 VISIONEER STROBE XP SCANNER USER’S GUIDE SCAN USING AUTOLAUNCH When you insert an item into the scanner, it is automatically scanned and the image is sent to a software application on your computer. To scan using AutoLaunch: 1. Align a document with the Paper Guides and insert it into the paper feed slot. Insert face down to scan a single side. For Strobe XP 200 only: insert face up to scan a single side. To scan both sides, either side can be face up.
SCAN USING AUTOLAUNCH 43 CHECK THE SCAN SETTINGS BEFORE SCANNING WITH AUTOLAUNCH Press the button on the top of the scanner. Note: You can also check the scan settings before scanning by clicking the OneTouch icon, and then right-clicking on the PaperIn icon. See “Scan from the OneTouch Panel” on page 47 for an example. The OneTouch Panel appears with the description of the current settings for the scanner. The icon indicates the Destination Application, and the current settings for the scanner.
44 VISIONEER STROBE XP SCANNER USER’S GUIDE TURN AUTOLAUNCH OFF/ON In some instances, you may not want to use the scanner’s AutoLaunch technology. In that case, you can turn it off so the scanner will not automatically scan when you insert a document. Then, you can use the TWAIN interface, or some other application’s interface for scanning. You can turn the AutoLaunch technology off and on from either the OneTouch icon, or from the Windows Control Panel.
SCAN USING AUTOLAUNCH The Hardware Properties window opens. 3. Click the Properties button. The Device Configuration Properties window for the Visioneer Strobe XP opens.
46 VISIONEER STROBE XP SCANNER USER’S GUIDE 4. Uncheck the option, Enable the generation of events when paper is inserted into the scanner. This turns off the AutoLaunch feature. 5. Click OK, then click OK on the Hardware Properties window. 6. To turn the AutoLaunch feature back on later, follow the same process, but click Reset Device or re-select the AutoLaunch option, and click OK.
SCAN FROM THE ONETOUCH PANEL 47 SCAN FROM THE ONETOUCH PANEL You can also scan from the computer screen using the OneTouch panel. 1. Press the button on the top of the scanner, or click the OneTouch icon. The OneTouch Icon If you click the OneTouch icon, the PaperIn panel appears. Click the arrow, or right-click the PaperIn icon to see the current settings panel. If you press the scanner button, the current settings and the OneTouch Properties window appears right away.
48 VISIONEER STROBE XP SCANNER USER’S GUIDE 2. When you’re ready to scan, align a document between the Paper Guides if your scanner has them, and insert the document into the paper feed slot. Insert face down to scan a single side. To scan both sides, either side can be face up. Duplex scanning is available with the Strobe XP 300 scanner. The scanner grabs the top edge of the paper and automatically begins to scan and feed the paper through the scanner. 3.
SCAN FROM THE ONETOUCH PANEL 49 USING THE ONETOUCH PANEL The OneTouch panel is also your on-screen set of controls for the scanner. The OneTouch panel shows information about the scanner and its settings. 1. To open the OneTouch panel, press the button on the top of the scanner, or click the OneTouch icon. The OneTouch Icon 2. To see the details for the current scan settings, right-click on the PaperIn icon. The Properties window also appears.
50 VISIONEER STROBE XP SCANNER USER’S GUIDE 3. To navigate through the panel’s three views, click the green arrows at the top of the panel. Click these arrows to navigate through the panel’s three views. The PaperIn View The Hardware View The Detail View ■ The PaperIn View reminds you to insert paper before scanning from the OneTouch Panel. ■ The Detail View shows the current scan settings. ■ The Hardware View shows the current scanners connected to your computer.
THE ONETOUCH PROPERTIES WINDOW 51 THE ONETOUCH PROPERTIES WINDOW The OneTouch Properties window lists the scanning settings for your scanner. It also has special scanning features such as scanning and burn to a CD, scanning and converting text directly into an HTML web page, and scanning with Optical Character Recognition (OCR) that turns a scanned image into text that you can edit.
52 VISIONEER STROBE XP SCANNER USER’S GUIDE The OneTouch Properties window opens and shows the current options selected for your scanner. The description on the OneTouch panel shows which options you selected on the window.
THE ONETOUCH PROPERTIES WINDOW 53 Click the icon of a selected configuration to view its settings. The icons next to each scan configuration indicate the scanning mode. Color Black and White GreyScale Configure Before Scan Note: Use Configure Before Scan if you want to set the scanning mode manually before scanning. See “Configuring Before Scanning” on page 86. You can also click the Edit button or double click the configuration to see more detailed information about the selected configuration.
54 VISIONEER STROBE XP SCANNER USER’S GUIDE SELECTING NEW ONETOUCH SCAN SETTINGS The OneTouch settings consist of a Destination Application, a Scan Configuration, and a Document Format. The OneTouch Properties window is where you select these three elements. Select a format for the scanned image Select a software application as the destination to send scanned documents. Select a configuration for scanning the item. To select new settings for the scanner: 1.
SELECTING NEW ONETOUCH SCAN SETTINGS 55 2. From the Select Configuration list, select a scan configuration. The scan configuration list is preset for the application you select in the Select Destination list. If you select a different application, the configurations are for that application. However, you can create your own scan configurations as well. 3. Select a Format and Page(s) option. The available options apply to the Destination Application you select.
56 VISIONEER STROBE XP SCANNER USER’S GUIDE SETTING DESTINATION APPLICATION PROPERTIES The different types of Destination Applications have various properties that you can select. 1. On the OneTouch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application Click the Properties button A OneTouch 4.0 Link Properties dialog box appears for the type of Destination Application you selected, and the available options are for that type of application.
SELECTING NEW ONETOUCH SCAN SETTINGS 57 PAPERPORT PROPERTIES These properties apply to PaperPort, and are for designating the folder to receive your scanned items. 1. Select the PaperPort folder where you want the file of the scanned image to be located. 2. Click OK. 3. Click OK or Apply on the OneTouch Properties window. When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the Desktop in that folder.
58 VISIONEER STROBE XP SCANNER USER’S GUIDE TEXT DOCUMENTS PROPERTIES These properties apply to Microsoft Word, Microsoft Excel®, Adobe Acrobat Reader, and the other applications indicated by their icons in the list. The properties apply to the OCR settings for the applications. 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group.
SELECTING NEW ONETOUCH SCAN SETTINGS 59 2. To add another application to the list, click the Add Application button. The Add Text Based Link dialog box appears. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.
60 VISIONEER STROBE XP SCANNER USER’S GUIDE 7. Click OK or Apply on the OneTouch Properties window. 8. Click Refresh on the OneTouch Properties window. IMAGE DOCUMENTS PROPERTIES These properties apply to Microsoft Paint and other image processing applications, including ScanSoft OmniPage Pro. 1. Click in the Color document handling settings boxes for the options you want. The options will apply to all the applications in the group.
SELECTING NEW ONETOUCH SCAN SETTINGS 61 Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. 2. To add another application to the list, click the Add Application button. See the steps on page 59 to add an application to the list. 3. Click OK. 4. Click OK or Apply on the OneTouch Properties window. 5. Click Refresh on the OneTouch Properties window.
62 VISIONEER STROBE XP SCANNER USER’S GUIDE Note: If you do not have a CD burner attached to your computer, the CD options are not shown on the dialog box. The Burn to CD option is only available for Windows XP. 1. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location.
SELECTING NEW ONETOUCH SCAN SETTINGS 63 EMAIL PROPERTIES These properties apply to email applications so you can specify the folder for documents that you will attach to an email message. Microsoft Outlook® will accept direct attachment of documents to a blank email message as soon as scanning is finished, but other email applications do not.
64 VISIONEER STROBE XP SCANNER USER’S GUIDE 2. If you are using AOL on your computer, and the folder name for AOL is incorrect, click the Browse button and find the correct AOL folder. For scanned images to be auto-attached to a blank email address, you must have the specific folder location AOL uses to find the attachments. Please contact AOL for more information about the folder location in which AOL stores attachments. 3.
SELECTING NEW ONETOUCH SCAN SETTINGS 65 SELECTING PAGE FORMAT OPTIONS The Page Format options that you select determines the file format of the scanned document. Appropriate page format options and file types are available for the type of Destination Application selected. The available file types depend on the type of scanner you purchased. The available options are for images and text. Note: The sPDF and nPDF text formats are only available if the OmniPage Pro software is installed on your computer.
66 VISIONEER STROBE XP SCANNER USER’S GUIDE IMAGE FORMATS Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or color correction. Both of those file formats tend to be larger than the JPEG format.
SELECTING NEW ONETOUCH SCAN SETTINGS 67 3. Choose the file size/image quality option for your scanned images. Minimize Size—Smallest file size, lowest image quality. Normal—Medium file size, some loss of image quality. Maximum Quality—Largest file size, no loss of image quality. Your selection pertains only to the Destination Application currently selected on the OneTouch Properties window.
68 VISIONEER STROBE XP SCANNER USER’S GUIDE To select a file type for the text format: 1. Select the Destination Application. 2. Right-click on the text format icon. A menu appears. The following figure shows samples for different formats. The nPDF format is only available if the OmniPage Pro software is installed on your computer. Note: The available text format options depend on the software you received with your scanner and installed on your computer. Example menu for the DOC text format.
SELECTING NEW ONETOUCH SCAN SETTINGS 69 Word Document—The .doc file format used by Microsoft Word. Comma Delimited—The .csv file format; used for database or spreadsheet data with fields separated by commas. When the document is converted into editable text by the OCR software, the fields are maintained so you can copy and paste them to a database or spreadsheet application. Excel Spreadsheet—The .xls file format used by Microsoft Excel. HTML Document—The .htm file format used to create web pages.
70 VISIONEER STROBE XP SCANNER USER’S GUIDE SELECTING OPTIONS FOR THE ONETOUCH PROPERTIES WINDOW The OneTouch Options determine the types of Destination Applications available on the window, as well as the location of the files of your scanned items. 1. To select options: 2. Open the OneTouch Properties window and click the Options tab. Options tab 3. Select options as described below. Show All Destinations—This option selects all the Destination Application categories.
SELECTING NEW ONETOUCH SCAN SETTINGS 71 Select Destinations—Select this option to individually choose the types of applications to include in the list of Destination Applications. Check the boxes for the type of application to include. ■ Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents. ■ Image Editors include Microsoft Paint and other drawing and graphics applications.
72 VISIONEER STROBE XP SCANNER USER’S GUIDE Create copies of scanned documents—Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it. In those cases you may want an additional, permanent copy saved on your hard drive. For example, if you scan a picture to an email application, the scanned image is saved as a temporary file, then attached to the email, and the email is sent.
SELECTING NEW ONETOUCH SCAN SETTINGS 73 Folder Copy Options—This section of the dialog box sets the location for copies of your scanned documents and how you want to group them. All copies of your scanned documents, regardless of type of Destination Application, are saved in this folder. Note that if Transfer to Storage is the Destination Application, and the type of application is Storage and CD-R/W, the location in this section is where your scanned documents are stored. When you use the OneTouch 4.
74 VISIONEER STROBE XP SCANNER USER’S GUIDE CREATING A NEW SCAN CONFIGURATION The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. The Scan Configurations The Lock Icon Click New to create a new Scan Configuration Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations.
SELECTING NEW ONETOUCH SCAN SETTINGS 75 text editing applications. Thus, you can create specific sets of scan configurations for specific functions and they appear only when appropriate. 3. Click the New button. If you want to start from the settings of another configuration, select the configuration, then click the Copy button. If the Scan Settings tab is not selected, click it. 4. On the Scan Configuration Properties dialog box, type a name.
76 VISIONEER STROBE XP SCANNER USER’S GUIDE 5. Select scan settings for the new scan configuration. Mode—Select a scanning mode: ■ Black&White to scan in black and white. For example, letters and memos are usually scanned in black and white. This scan mode produces the smallest file size. ■ GrayScale to scan items such as documents containing drawings or black and white photographs. The scanning produces an image of up to 256 shades of gray. ■ Color to scan color photographs and other color items.
SELECTING NEW ONETOUCH SCAN SETTINGS 77 7. Click the Page Settings tab to select page settings. Click to toggle between inches and centimeters. Size—Click Standard, click the menu arrow and choose a page size from the list, or click Custom and enter the horizontal and vertical page dimensions in the boxes. The maximum size is 8.5" x 14". The units of measurement can be inches or centimeters. Click the name of the units, inches or centimeters, to toggle between them.
78 VISIONEER STROBE XP SCANNER USER’S GUIDE Note: Also make sure to set the page size larger than the item that you’re scanning so the Autocrop process will have sufficient room on the page to crop the image properly. ■ Reduce Moire Patterns—Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image.
SELECTING NEW ONETOUCH SCAN SETTINGS 79 ■ Duplex—Scan both sides of the page if your scanner has this capability. If this option is not selected, the scanner will only scan the side of the page facing down when you insert it into the scanner. ■ Skip Blank Originals—Skips pages that are completely blank. Typically you use this option when you will scan a stack of twosided pages which have a number of blank sides. This option is only available for Duplex scanning.
80 VISIONEER STROBE XP SCANNER USER’S GUIDE 9. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. 10. Click OK to save the new configuration. It will now appear in the list of Scan Configurations on the OneTouch Properties window for the appropriate Destination applications.
SELECTING NEW ONETOUCH SCAN SETTINGS 81 THE DEVICE SETTINGS TAB A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. To select Device Settings: 1. Click on the Device Settings tab.
82 VISIONEER STROBE XP SCANNER USER’S GUIDE Collate copies—If you’re printing more than one page, collate the copies. Enter the number of copies in the Copies box. Advanced—Click to see additional settings for the device. The dialog that appears is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings. 2. Click OK or Apply.
SELECTING NEW ONETOUCH SCAN SETTINGS 83 2. Click the Storage Layout options you want. All documents are in the root—The scanned documents are saved in the root of the folder specified in the Storage Location. Documents are put into folders by month, week, or type—Folders are created based on your selection (month, week, or type) and the scanned documents are saved in those folders. New folders are created for each month and week so you can keep track of when you scanned the documents. 3.
84 VISIONEER STROBE XP SCANNER USER’S GUIDE EDITING OR DELETING SCAN CONFIGURATIONS Note: The original scan configurations listed on the OneTouch Properties window should not be edited or deleted in case you need to return the scanner and OneTouch software to their factory settings. Editing or deleting should only be for those scan configurations that you created yourself. To edit or delete a scan configuration: 1. Open the OneTouch Properties window. 2.
SELECTING NEW ONETOUCH SCAN SETTINGS 85 If you manually locked a scan configuration, it must first be unlocked before you can edit or delete it. Click the Lock icon to unlock the configuration. Clicking it toggles between locking and unlocking the configuration. Click the Lock icon to toggle between locked and unlocked. 5. Edit the settings and click OK. 6. Click OK to close the dialog box.
86 VISIONEER STROBE XP SCANNER USER’S GUIDE CONFIGURING BEFORE SCANNING You can manually configure the scan settings before beginning the scanning process. In that case, you select Configure Before Scan as the Configuration. When you start to scan, the scanning stops and one of the scanning interfaces opens for you to set the scanning options. To configure before scanning: 1. Open the OneTouch Properties window.
SELECTING NEW ONETOUCH SCAN SETTINGS 87 3. Click OK or Apply on the OneTouch Properties window. SCANNING WITH OPTICAL CHARACTER RECOGNITION (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth. To scan with OCR: 1. Select a Destination Application that has one of the Text formats (TEXT, RTF, XLS, or HTML). 2.
88 VISIONEER STROBE XP SCANNER USER’S GUIDE 3. Choose OCR options. A dialog box of OCR options opens. 4. Select the option you want for the OCR conversion of your documents. Auto orient page—Select this option to check the page orientation and automatically rotate an improperly oriented page image so the text is recognizable by the OCR process.
SELECTING NEW ONETOUCH SCAN SETTINGS 89 USING OMNIPAGE OCR OPTIONS If you installed OmniPage Pro with your Strobe XP 300 scanner, additional OCR options are available. OneTouch 4.0 and OmniPage Pro work together to combine scanning with OCR processing into one integrated step. OmniPage Pro is on the Disc 2 CD that you received with your Strobe XP 300 scanner in case you haven’t installed it yet.
90 VISIONEER STROBE XP SCANNER USER’S GUIDE The OmniPage OCR Options window opens with the OCR tab selected. 5. Choose the options you want from the OCR window. Languages in Document—Select the language(s) in the documents to be scanned. These are the languages that will be recognized during the OCR process. For faster and more reliable language recognition, select only the languages in the document. The languages at the top of the list are your recent choices.
SELECTING NEW ONETOUCH SCAN SETTINGS 91 that you expect to be in the documents too. That way, when the OCR process proofreads the text, names will not be considered misspelled words. You can create multiple user dictionaries. Click the menu arrow and select a user dictionary from the list. Any Microsoft Word user dictionaries detected on your computer system are also listed. A dictionary named Custom is your default Word dictionary. To create a user dictionary, click the button next to the menu arrow.
92 VISIONEER STROBE XP SCANNER USER’S GUIDE as ç, ñ, and ö. Type characters from your keyboard, or select them from the Windows character map. Click Character Map to see the Windows character map. Character Map—Click to see the Windows system character map, which shows all the characters for a font. Use the Character map to copy and paste accented characters to the Additional Characters box above. You can also use characters from the character map when editing your dictionary entries.
SELECTING NEW ONETOUCH SCAN SETTINGS 93 7. Click in the Additional Characters box. 8. Press Ctrl-V on the keyboard to paste the additional character into the box. For more details or to use the Advanced View option, click Help button on the Character Map window. Font Matching—Your computer system usually has a number of fonts available for the OCR process to use to recognize text. However, not all of the fonts may be selected for the OCR process.
94 VISIONEER STROBE XP SCANNER USER’S GUIDE with the fonts in your document to see if that’s the right font. To remove a font, select it and click Remove. To return the lists to their defaults, click Use Defaults. Click OK when you’re finished. Use Defaults—Click to return all the settings in the Options dialog box to their original, default settings. 6. Click the Process tab and choose the options from the Process window.
SELECTING NEW ONETOUCH SCAN SETTINGS 95 change the color of texts and backgrounds in the OmniPage Pro Text Editor. This option is not available if the Speed option for the Optimize the OCR process is turned on. Retain inverted text—Inverted text is white or pale letters on a black or dark background. Select this option to retain inverted text, deselect it to have inverted text transformed to normal text of black text on a white background.
96 VISIONEER STROBE XP SCANNER USER’S GUIDE 7. Click the Format tab and choose the options you want from the Format window. Note that as you select formats, the image changes to represent the selection so you can see, at a glance, what the layout will look like. Automatic—Choose this option to let the OCR process determine the layout of the pages. It is the fastest type of format processing.
SELECTING NEW ONETOUCH SCAN SETTINGS 97 Single Column with Table—Choose this option if your document contains only one column of text and a table. The table will be placed in a grid in the text editing application you have selected. You can later specify whether to export it in a grid or as tabseparated text columns. Spreadsheet—Choose this option if the entire document consists of a table that you want to export to a spreadsheet program, or have treated as a table.
98 VISIONEER STROBE XP SCANNER USER’S GUIDE 8. When you’re finished selecting the OCR options, click OK on the Options window. These options will now apply to the OCR processing when you select any text format as the page format. SCANNING WITH SPDF OR NPDF AND SEARCHING FOR TEXT The searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF and nPDF are only available as page format options if you have installed OmniPage Pro on your computer with your Strobe XP 300 scanner.
SELECTING NEW ONETOUCH SCAN SETTINGS 99 3. Right-click on the text format icon. 4. Choose the Searchable PDF or Normal PDF option for the page format. Note: Not all Destination Applications have the sPDF and nPDF options. Microsoft Word, for example, does not have them as scanning options.
100 VISIONEER STROBE XP SCANNER USER’S GUIDE The settings now show your page format selection. The page format icon is now set to the selection from the menu. 5. Choose a Scan Configuration. 6. Click Apply or OK. Now when you scan with that Destination Application selected, the scanned document will be in the sPDF or nPDF format that was selected for it. Note: The Transfer to Storage selection for a Destination Application also has the sPDF and nPDF options.
SELECTING NEW ONETOUCH SCAN SETTINGS 101 9. From the Adobe Acrobat Edit menu choose Find. The Find dialog box appears. 10. Enter the text you want to find, and click the Find button. See the Adobe Acrobat user manual for more about finding text in a PDF file, or about editing PDF text. SCAN AND BURN TO A CD If you have a CD burner attached to your computer, you can scan directly from your Visioneer scanner onto a CD. This feature is available only on computers running Windows XP.
102 VISIONEER STROBE XP SCANNER USER’S GUIDE 3. Select Burn to CD as the Destination Application. The Burn to CD Destination Application is only available if you have a CD burner attached to your computer, but you do not need to have a CD in the burner to select the destination. If a CD burner is not attached, scanned items will be sent to the Transfer to Storage destination by default. 4. Choose a Page Format and a Scan Configuration. 5. Click Apply or OK. 6. Start scanning a page.
SELECTING NEW ONETOUCH SCAN SETTINGS 103 8. The OneTouch 4.0 Link Properties window appears, 9. Make sure a CD is in the CD burner. 10. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. SCANNING WITH EVENT FORWARDING If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use.
104 VISIONEER STROBE XP SCANNER USER’S GUIDE To scan with event forwarding: 1. Open the OneTouch Properties window. 2. Select Still Image Client as the Destination Application. Note that you cannot choose a page format for this option because the actual destination application is not selected until after the scanner feeds in the first page of your document. 3. Choose a Scan Configuration. 4. Click Apply or OK.
SELECTING NEW ONETOUCH SCAN SETTINGS 105 5. Start scanning a page. A dialog box appears for you to select the application to use for scanning. 6. Select the application in the box and click OK. Now the application you selected opens and you can continue the scanning from that application’s TWAIN interface.
106 VISIONEER STROBE XP SCANNER USER’S GUIDE 3. Choose HTML as the Page Format. Choose HTML 4. Choose a Scan Configuration that has the settings for the image on the HTML page. For example, if you want the image to be in color on the HTML page, choose a color configuration. 5. Click OK. The OneTouch Properties window closes. 6. Now scan the image from the OneTouch Button Panel.
SELECTING NEW ONETOUCH SCAN SETTINGS 107 Note: Depending on the complexity of the document, its conversion to the HTML format may take a few moments. 7. Choose Save As from the Internet Explorer File menu, give the page a name, and save it in the location you use for your web page files. You may also want to write down the address shown in the Address bar to make sure you’ll know where to find your new HTML page later on. 8.
108 VISIONEER STROBE XP SCANNER USER’S GUIDE TRANSFERRING SCANNED DOCUMENTS TO STORAGE With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored.
SELECTING NEW ONETOUCH SCAN SETTINGS 109 4. Choose a Scan Configuration. 5. Click Apply or OK. Your scanned pages are stored in the location that you specified on the OneTouch 4.0 Link Properties window. Your scanned documents will be stored at this location. TO USE OCR BEFORE TRANSFERRING TO STORAGE If the documents you want to transfer to storage are text documents or spreadsheets, you can have them converted by the OCR process prior to being stored. 1. Open the OneTouch Properties window. 2.
110 VISIONEER STROBE XP SCANNER USER’S GUIDE 4. Right-click on the text format icon and choose the file format for the scanned documents. 5. Choose a Scan Configuration. 6. Click Apply or OK. Now when scanning with Transfer to Storage as the Destination Application, the documents are saved as OCR-converted text in the selected file format. SCANNING TO MULTIPLE FOLDERS When archiving documents with the Transfer to Storage option, you can scan them to multiple folders.
SELECTING NEW ONETOUCH SCAN SETTINGS 111 Setting up multiple folders for transfer to storage: 1. Using Microsoft Windows, create the folders that you want to use for storing scanned items. Note that you can also create the folders later while creating the new scan configurations. 2. Open the OneTouch Properties window. 3. Select Transfer to Storage as the Destination Application. 4. Click the New button. Select Transfer to Storage. Click the New button.
112 VISIONEER STROBE XP SCANNER USER’S GUIDE 6. Click the Storage Options tab. 7. Click the Browse button. 8. Select the folder you created for storing the scanned documents. If you haven’t created the folder yet, you can click the Make New Folder button and type the name for the new folder.
SELECTING NEW ONETOUCH SCAN SETTINGS 113 9. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 10. Click Apply. The new configuration is now listed as a Transfer to Storage configuration. 11. Repeat the process to create additional new configurations, such as one named “Storage for Personal Receipts.
114 VISIONEER STROBE XP SCANNER USER’S GUIDE 12. Make sure to designate separate folders as the Storage Locations for the new configurations. You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to separate folders. The new configurations apply to the Transfer to Storage Destination Application. Scan to multiple storage folders: 1. Click the OneTouch icon. 2.
SELECTING NEW ONETOUCH SCAN SETTINGS 115 5. Scan the documents you want to store in multiple storage folders. The documents are scanned to the folder specified for the configuration. 6. When scanning is finished, select the other configuration you created for storage. 7. Now, scan the documents again. When scanning is finished, the documents are stored in the two separate folders.
116 VISIONEER STROBE XP SCANNER USER’S GUIDE 2. Select a storage location on the mapped drive or server for the scanned documents. Servers and mapped drives are represented by an icon that indicates its network connection. Select a mapped drive or server as indicated by the icon. 3. Click OK. Now when you scan using Transfer to Storage as the Destination Application, the documents are stored on the server or mapped drive.
SELECTING NEW ONETOUCH SCAN SETTINGS 117 CHECK THE HARDWARE AND SELECT DEVICE SETTINGS 1. Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu. You can also click the scanner icon at the top of the OneTouch Button Panel. The Hardware icon If the Hardware View of the panel is open you can also right-click on the Visioneer Strobe XP icon. The Hardware Properties dialog box appears and shows information about your Visioneer Strobe XP scanner.
118 VISIONEER STROBE XP SCANNER USER’S GUIDE 2. Click the Properties button. The Device Configuration Properties window opens. You use this window to select new device settings for you scanner.
SELECTING NEW ONETOUCH SCAN SETTINGS 119 The Interface information refers to the USB port where your scanner is connected. The scanner automatically detects the type of USB port and displays the information here. The example above shows a scanner connected a USB 2.0 High Speed port. Your scanner may also be able to connect to a USB 1.1 Full Speed port. 1. The option Enable the generation of events when paper is inserted into the scanner enables your scanner’s “AutoScan” feature.
120 VISIONEER STROBE XP SCANNER USER’S GUIDE SCANNING FROM TWAIN SOFTWARE In addition to scanning from the on-screen OneTouch panel, you can scan from the TWAIN software. The PaperPort software is an example of a TWAIN application. This scanning method is particularly helpful when you’re using PaperPort to file and save scanned items, or if you want to adjust scanning settings prior to scanning.
SCANNING FROM TWAIN SOFTWARE 121 SCANNING FROM PAPERPORT USING THE TWAIN INTERFACE The instructions in this section are for scanning with your scanner’s TWAIN interface. To scan an item using PaperPort: 1. On the Windows taskbar, click Start, point to Programs, point to ScanSoft PaperPort, and then click PaperPort. The PaperPort desktop opens. Scan icon Folders pane 2. Click the Scan icon on the PaperPort command bar.
122 VISIONEER STROBE XP SCANNER USER’S GUIDE The Folders pane is replaced by the Scan pane. Scan pane If this Scan button is not active, see the section on page 129 to setup your computer. 3. From the Scanner drop-down list, select TWAIN: Visioneer Strobe XP. Note: Please wait a few moments for your selection from the dropdown list to become active. This delay only occurs the first time you select from the list while PaperPort initializes the scanner.
SCANNING FROM TWAIN SOFTWARE 123 4. In the “Scan what?” section, choose to scan a Document or Photograph. If you want to change the format of the scanned item’s file name or file type before you start scanning, click Settings. The default file type for documents is .pdf and the default for photographs is .jpg. See “Getting Help with the PaperPort Software” on page 130 for more information about the PaperPort Settings. 5.
124 VISIONEER STROBE XP SCANNER USER’S GUIDE This TWAIN interface is an example of the window you will see for your scanner. Some of the options on the window may not be available, and will be greyed out if they are not available with your scanner. The options on the Visioneer Strobe XP TWAIN interface are: ■ Mode—Select a scanning mode: Black&White to scan in black and white. The scanning pixels are all the same size and are either black or white.
SCANNING FROM TWAIN SOFTWARE 125 setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images. Usually the higher resolution settings are used for precision work, such as photographs or fine artwork. ■ Brightness and Contrast—Sometimes an image is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility.
126 VISIONEER STROBE XP SCANNER USER’S GUIDE ■ AutoCrop to Length—Select this option to let the scanner automatically crop the scanned document from the top to the bottom edge of the page, affecting only the length of the document. The width of the scan area is not affected. The scan width is determined by the chosen page size. ■ Duplex—Scan both sides of the page. If this option is not selected, the scanner will only scan the side of the page facing down when you insert it into the scanner.
SCANNING FROM TWAIN SOFTWARE 127 Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image. This option is only available for the GreyScale or Color Mode at 200dpi or less. ■ Define page size—Click this option to activate the Define button. Then click the Define button to see the Define page size dialog box for selecting a specific page size.
128 VISIONEER STROBE XP SCANNER USER’S GUIDE 7. When you’re ready to scan, align the document between the Paper Guides if your scanner has them, and insert the document into the paper feed. To scan a single side, insert the page face down. For Strobe XP 200: insert the page face up. To scan both sides, either side can be face up. 8. Click the Scan button (if the AutoScan feature is not turned on). The scanner starts scanning and a progress box shows the image. 9.
SCANNING FROM TWAIN SOFTWARE 129 When scanning is complete, thumbnail images appear on the PaperPort Desktop A thumbnail image of the scanned item appears on the PaperPort desktop The small icon represents the file format, in this case the .pdf format ON THE PAPERPORT DESKTOP Unless you changed it with the Settings option, the name of the scanned image is the day, date, and number of scanned items that day.
130 VISIONEER STROBE XP SCANNER USER’S GUIDE the PaperPort desktop. If the check box is not selected (this is the default), the following message box appears when you close the TWAIN Interface. ■ Click Scan More Pages to scan additional pages and add them to the stack of items placed on the PaperPort desktop. ■ Click Scan Other Side to reload and scan the other side of the page you just scanned. This option is only available once. ■ Click Done if you are finished scanning.
SETTING UP YOUR SCANNER TO WORK WITH PAPERPORT 131 SETTING UP YOUR SCANNER TO WORK WITH PAPERPORT When you selected a scanning option from the Scanner drop-down list, such as TWAIN: Visioneer Strobe XP, the Scan button at the bottom of the panel should become active after approximately 5 to 10 seconds. If it doesn’t, you need to set up your scanner to work with the selected option. If this Scan button is not active, you need to setup your computer.
132 VISIONEER STROBE XP SCANNER USER’S GUIDE To set up your scanner: 1. From the Scanner drop-down list, select one of the options, such as TWAIN: Visioneer Strobe XP. 2. Click the Setup button. A window opens to begin the setup process. 3. Click Yes then click Next. The next window offers you the option to run hardware diagnostics.
SETTING UP YOUR SCANNER TO WORK WITH PAPERPORT 133 4. Click Yes (recommended) then click Next. The next window is for checking the connection between your scanner and the computer. 5. Click Next. After the Setup Wizard checks the connections, the next window is displayed. It has a series of setup options, but only the Basic scan test is necessary because your scanner was already tested when you installed the OneTouch 4.0 software.
134 VISIONEER STROBE XP SCANNER USER’S GUIDE 6. Click Next. The TWAIN Interface opens. Note: If you are setting up the scanner for the WIA scanning options, the WIA interface opens instead. 7. Insert a page into the scanner and the Scan button on the TWAIN Interface will become active.
SETTING UP YOUR SCANNER TO WORK WITH PAPERPORT 135 8. Click the Scan button. The Setup Wizard runs the scan test. A message window opens that says “Basic scan test passed.” 9. Click Next on the message window. The final Setup window opens to let you know the setup process is finished. 10. Click Finish. Your scanner is now setup for the scanning option you selected (in the example above, it’s the TWAIN option) and the Scan button on the PaperPort window will now become active.
136 VISIONEER STROBE XP SCANNER USER’S GUIDE SCANNING FROM THE WIA INTERFACE The instructions in this section are for scanning using WIA on computers running Windows XP. If your computer is running an earlier version of Windows, it cannot use WIA to scan. See “Scanning from PaperPort Using the TWAIN Interface” on page 121. This section shows how to use Microsoft Paint to scan using the WIA interface To scan an item: 1.
SCANNING FROM THE WIA INTERFACE 137 The Scan using Visioneer Strobe XP window opens. Use this window to select scanning options and start the scanner. 3. Click the button most appropriate for the item you’re scanning. To scan with the Custom Settings option see the next section, “Fine Tuning Your Scans”. 4. Align the document between the Paper Guides and insert it into the paper feed. Insert the page face down. For the Strobe XP 200: insert the page face up.
138 VISIONEER STROBE XP SCANNER USER’S GUIDE FINE TUNING YOUR SCANS You can select new settings before you scan an item to fine tune exactly how you want to scan a particular item. To select the scanner settings before you scan: 1. On the Scan using Visioneer Strobe XP window, click Adjust the quality of the scanned picture. The Advanced Properties dialog box opens.
SCANNING FROM THE WIA INTERFACE 139 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text. Resolution (DPI)—Click the drop-down list and choose the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 75 dpi. The higher the dpi setting, the sharper and clearer the scanned image.
140 VISIONEER STROBE XP SCANNER USER’S GUIDE Maintenance This chapter contains information on recalibrating, troubleshooting, cleaning, uninstalling, and scanner specifications. RECALIBRATING OR CLEANING YOUR SCANNER You calibrated your scanner during installation, but after many hours of use you may find that scanned images may not be a sharp and clear as when you began using the scanner. In that case, recalibration may solve the problem.
RECALIBRATING OR CLEANING YOUR SCANNER 141 2. Use any of the following methods to start the recalibration or cleaning: ■ Right-click on the OneTouch icon in the Windows Notification Area (at the bottom right corner of the screen) and choose Show Hardware from the pop-up menu. The OneTouch Icon ■ Click the small scanner icon on a OneTouch Panel, or right-click the scanner icon on the OneTouch Hardware Panel to open the Hardware Properties window right away. Right-click this icon... ...
142 VISIONEER STROBE XP SCANNER USER’S GUIDE ■ If you scanning from PaperPort or other TWAIN application, click the scanner icon at the top right corner of the window. Click this icon 3.
RECALIBRATING OR CLEANING YOUR SCANNER 143 The Device Configuration Properties window opens and shows the Device Settings. Note that the “Last calibrated” date is red, indicating that calibration is now due. 4. To recalibrate the scanner, click the Calibrate button. To clean the scanner, click the Clean button. A message appears for you to insert the calibration or cleaning page. This sample shows the message for inserting the calibration page. The message for inserting the cleaning page is similar.
144 VISIONEER STROBE XP SCANNER USER’S GUIDE 5. Insert the calibration page into the page feed. The scanner grabs the paper and feeds it through the scanner. The scanner will automatically pass the calibration sheet back and forth several times. Do not remove the sheet until calibration is finished. 6. When calibration or cleaning is complete, the page will back out of the scanner. If the page passes straight through and does not back out at the end of the calibration, repeat the process.
TROUBLESHOOTING 145 TROUBLESHOOTING In addition to the troubleshooting information contained in this section, please see the Readme file in the PaperPort directory on your computer’s hard drive. The Readme file contains additional information that may help you diagnose problems with the scanner. If you try all the troubleshooting procedures described in this section and in the Readme file, and the scanner still has problems, you may have a malfunctioning scanner.
146 VISIONEER STROBE XP SCANNER USER’S GUIDE Problem: During installation I got the error message: PaperPort Installation is not complete. What do I do? The installation procedure was not successful. You need to reinstall the PaperPort software. Problem: I got the error message: PaperPort cannot allocate enough memory to perform internal critical operations. What do I do? Close any other active applications so that additional memory is available.
HOW TO UNINSTALL YOUR SCANNER 147 HOW TO UNINSTALL YOUR SCANNER To uninstall the Visioneer Strobe XP scanner, remove the OneTouch 4.0 scanner software first, and then remove PaperPort, or other scanner software. STEP 1: UNINSTALLING THE ONETOUCH 4.0 SCANNER SOFTWARE 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2. Double-click the Add or Remove Programs icon. The Add or Remove Programs window opens. 3. Select OneTouch 4.0 then click the Remove button. 4.
148 VISIONEER STROBE XP SCANNER USER’S GUIDE TO INSTALL ANOTHER DRIVER Before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed. 1. Uninstall the OneTouch 4.0 driver. a. Open the Windows Control Panel. b. Double-click the Add or Remove Programs icon. c. Select OneTouch 4.0 then click on the Remove button. d. An “Add or Remove” message box opens and asks if you are sure you want to remove OneTouch 4.
VISIONEER ROADWARRIOR AND STROBE XP 100 SCANNER SPECIFICATIONS 149 VISIONEER ROADWARRIOR AND STROBE XP 100 SCANNER SPECIFICATIONS Optical resolution Bit Depth Output Bit Depth Scan Method Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Safety and agency certifications Hardware warranty 600 dpi 36-Bit color (internal, 12-bit a/d converter recognition, over 68 billion colors) 12-Bit gray (internal, 4096 shades of gray) 24-bit color, 8-bit grayscale, 1-bit bl
150 VISIONEER STROBE XP SCANNER USER’S GUIDE VISIONEER STROBE XP 200 SCANNER SPECIFICATIONS Optical resolution Bit Depth Output Bit Depth Scan Method Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Safety and agency certifications Hardware warranty 600 dpi 48-bit color (internal, 16-bit a/d converter recognition, over 68 billion colors) 16-bit gray (internal, 4096 shades of gray) 24-bit color, 8-bit grayscale, 1-bit black and white Fast Sheet fed USB 1.
VISIONEER STROBE XP 300 SCANNER SPECIFICATIONS VISIONEER STROBE XP 300 SCANNER SPECIFICATIONS Optical resolution Bit Depth Output Bit Depth Scan Method Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Safety and agency certifications Hardware warranty 600 dpi 48-bit color (internal, 16-bit a/d converter recognition, over 68 billion colors) 16-bit gray (internal, 4096 shades of gray) 24-bit color, 8-bit grayscale, 1-bit black and white Fast Sheet fed USB 2.
152 VISIONEER STROBE XP SCANNER USER’S GUIDE VISIONEER SCANNER PARTS LIST Please use the following part names and part numbers when ordering replacements for your scanner. Visit our web site at www.visioneer.com to order replacement parts.
VISIONEER SCANNER PARTS LIST RoadWarrior and Strobe XP 100 High Speed USB 2.
154 VISIONEER STROBE XP SCANNER USER’S GUIDE Strobe XP 300 Plinth, Scanner Mounting Stand 85-0237-000 RoadWarrior, Strobe XP 100, and Strobe XP 300 Carrying Bag 88-0489-000
INDEX INDEX A advanced settings 79 aspect ratio 81 Autocrop to Length 126 Autocrop to Original 77, 125 AutoLaunch 41 AutoRotate image 81 AutoScan 42 destination software 48 Device Settings 75, 81 Document Format 54 Document Management 71 documentation 11 dots per inch (dpi) 139 E eMail 71 eMail Properties 63 Excel Spreadsheet 69 B F background color 94 Black&White 76, 124 BMP 66 Brightness 76, 125 brightness 139 Burn to CD 61, 101 Destination Application 102 button options 70 button settings 54 Fax a
INDEX 156 J JPG 66 JPG file size 66 L Languages in Document 90 Link Properties 56 M help topics 130 thumbnail 129 PaperPort Properties 57 parts 2 PDF 66, 71 PDF file size 66 R Microsoft Internet Explorer 106 Microsoft Outlook 63 Moire Patterns 78, 126 monitor 10 recalibration 140 Resolution 76, 124 resolution 139 Rich Text Format 68 rtf file format 68 N S Normal PDF 69, 98 nPDF 69, 98 saturation 79 scan file name 129 multiple pages 129 PaperPort desktop 129 Scan Configuration 54 scan with event
INDEX specifications 150, 151 spreadsheet 97 spreadsheets OCR 87 Sti event forwarding 71 Storage and CD-R/W 71 Storage Properties 61 Straighten Image 78, 125 system requirements 10 T template 97 text color 94 Text Documents Properties 58 Text Editors 71 text file format 67 Text Formats 67 thumbnail icon 129 TIFF 66 Transfer to Storage 107 troubleshooting 145 true page 97 TWAIN 86, 105 TWAIN standard 120 U uninstall 147 Use Defaults 94, 95 W watermark, remove 79, 126 WIA 86, 120, 136 adjust picture qual
INDEX 158
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