Specifications

ManualsBrandsPSC ManualsScannerPT2000

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Remote Data Collection (optional)

The optional Design Manager Data Collection System is a flexible way to work with both special order

inventory and stock inventory items using bar code labels and a portable handheld scanner. By organizing

items and tasks into logical groups called “Lots,” the system allows the user to track items to and from a job

site, transfer items to projects for proposal/billing, receive items, deliver items, create a point of sale invoice,

transfer items to and from warehouses and showrooms, and perform physical counts.

To use this system you will need the optional Design Manager Data Collector software and a handheld

portable scanner. You will also need to print labels from the Design Manager software that are compatible

with the scanner.

The following scanners work with Design Manager and can be purchased directly from Design Manager,

Inc.

Unitech HT580 – This scanner is small, light and portable with a 4 line

display. It can be used in all aspects of the Design Manger System and

plugs into the computer via a USB port.

Symbol/Motorola CS 1504 – This scanner is inexpensive and very small. It

is designed to fit on a keychain and can used by a client or designer to gather a

simple list of items from a showroom or warehouse. That list can sent to a

Point of Sale Invoice or to a Project for specifying. It can be used for all data

collection functions in DM except for the Project Site Transfer function

which requires the scanner to have a display.

The Datalogic/Percon/PSC PT 2000 – Support for this scanner is provided for

backward compatability with old versions of Design Manager. This scanner

cannot be purchased new as it has been discontinued. Users should purchase the

HT580 scanner pictured above.

Setting Up and Using the Portable Data Collector

Instructions to attached the scanner to your computer and to load the proper device drives will come with

your scanner . The HT580 and PT 2000 scanners must be loaded with Design Manager’s Data Collection

System Software before they can be used with Design Manager. If you purchased your scanner through

Design Manager, Inc., then the software has been pre-loaded into your scanner and there is nothing further

to do. Should the scanner be purchased through a source other than Design Manager, the scanner will still

have to be sent to Design Manager to have the correct programming loaded onto the device (extra charges

will apply for this service).

The scanners main menu should have 6 choices: 1-Proj., 2-Rec’v., 3-Move, 4-Delvr., 5-List, 6-Count. If the

scanner does not display these choices then the scanner probably is not programmed.

Summary of content (11 pages)

PAGE 1
Remote Data Collection (optional) The optional Design Manager Data Collection System is a flexible way to work with both special order inventory and stock inventory items using bar code labels and a portable handheld scanner.
PAGE 2
Charging the batteries It is important that the scanner’s batteries are charged for 8 to 12 hours before the first time that the scanner is used (this excludes the CS 1504). The batteries must be charged if a low battery warning is appearing or occasionally flashes in the display window. To charge the batteries simply leave the scanner in the docking station. When the charge battery light in on it means that the scanner in seated properly and the batteries are charging.
PAGE 3
Next, enter the lot code that you assigned using the computer software. This could be your initials, or a truck number, etc. The lot code is used to uniquely identify this group of items. To enter letters, press the Alpha button, to enter numbers again, press the Alpha button again. Be sure to press the red Enter button when you are finished keying the lot code. Shown below is lot code 1AC34. After pressing the Enter key you should see the following message.
PAGE 4
To scan items, press 1 and enter. You may now press the trigger or Scan button to scan a bar code. You may also type in the bar code number (usually printed under the bar code itself). After typing in the number manually you must press enter, when scanning the bar code there is no need to press enter. There are two ways to set the quantity of items scanned. The first is to scan the items over and over.
PAGE 5
Receiving / Moving / Delivery / Item List / Physical Count Your scanner can also be used to receive items on either inventory or project related purchase orders, move stock items between showrooms or warehouses, deliver items to the client site, create a simple list of items, or take a physical count of a warehouse or showroom. Since the operation of the scanner is similar for all of these functions, they will be covered together.
PAGE 6
Menu-1 and enter 60. On the HT580 you would press the MENU button and then the 1 button. The quantity function only can be used to change the quantity of last item scanned. After your items have been scanned, you need to press F4-Exit or ESC to exit the scanning screen and return to the collect menu. To upload your items using the PT 2000, press F2. To upload the item using the HT580, simply plug it into the computer or base.
PAGE 7
Lot Types Each set of scanned bar codes or items that you load into the computer from your bar code scanner is stored in what is called a lot. A lot can be created from a single upload of information from your scanner. You may also upload several different sets of items into the same lot. The user is responsible for assigning a lot number to the list of items that he or she is working with. Lot numbers can be any 5 characters (letters or numbers).
PAGE 8
The "Physical Count" lot is used when taking physical inventory. To take a physical count, first create a lot and specify the warehouse or showroom that you are counting then click the get inventory button. This loads the entire inventory onto the list. Use the scanner to begin counting your inventory. It is not necessary for the entire inventory to be scanned at once before uploading to the computer. A single physical inventory lot may consist of several individual uploads, even over several days.
PAGE 9
portable scanner. You may also add, delete, or change items for this lot via the Add, Delete, or Edit buttons on the right side. To upload a lot from the scanner you should first put the scanner in the cradle. Next, press the Upload button on the right side of the Data Collection Items window. Finally, press the F1 key on your scanner to start sending the upload. You will see the data appear in the white portion of the upload window.
PAGE 10
code labels. You can also select a different printer. This procedure allows you to print the bar codes for the merchandise ahead of time and to keep those bar codes with your copy of the purchase order. When the merchandise arrives, the bar codes can be easily located and applied to the individual pieces. Putting a checkmark in the box titled Print Labels after Inventory Pos is similar to the feature described above, but is applied only to purchase orders used to replenish your inventory.
PAGE 11
Labels for Special Order Items Each component that you enter into project specifications can have a bar code label print for it. Some components such as labor or freight will never need a label. There is a setting on the component window special instructions tab that can be used to control the label printing. This setting is defaulted to none for all non-merchandise components.