netBook USER GUIDE
© Copyright Psion PLC 1999. All rights reserved. This manual and the programs referred to herein are copyrighted works of Psion PLC, London, England. Reproduction in whole or in part, including utilisation in machines capable of reproduction or retrieval, without the express written permission of the copyright holders is prohibited. Reverse engineering is also prohibited. The information in this document is subject to change without notice.
FCC Information for the USA Radio and TTelevision elevision Interference This equipment radiates radio frequency energy and if not used properly - that is, in strict accordance with the instructions in this manual - may cause interference to radio communications and television reception. It has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules.
FCC Declaration of Conformity Product: netBook Models: 32M/64M This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: 1. 2. This device may not cause harmful interference. This device must accept any interference received, including interference that may cause undesired operation. The Product is for home or office use. Responsible party: Psion Inc. 150 Baker Avenue, Concord, MA 01742, USA.
CONTENTS Getting started ........................................................ 1 Word ...................................................................... 33 About the netBook .................................................................. 1 Entering text .......................................................................... 33 Where things are ..................................................................... 2 Finding & replacing text ...................................................
Contents Contacts ................................................................. 55 Setting up W eb and Email ..................................... 77 Web Adding a contact .................................................................... 55 Where to find out more ........................................................ 77 Looking at your contacts ....................................................... 55 Before you start… ................................................................
Email ................................................................... 107 Time ..................................................................... 131 ime..................................................................... Read this first ....................................................................... 107 Using alarms ........................................................................ 131 Managing emails ..................................................................
Contents Spell .................................................................... 153 Printing ............................................................... 173 Spell-checking and correction ............................................. 153 Setting up the printer .......................................................... 173 Using the thesaurus ............................................................. 154 Selecting the printer model .................................................
Care & safety ....................................................... 193 Powering the netBook ........................................................ 194 Changing the batteries ........................................................ 195 Battery safety ....................................................................... 196 Prolonging battery life ......................................................... 196 Security & backups ............................................... 197 Troubleshooting .......
Getting started GETTING ST ARTED STARTED This manual contains information about the netBook and the PC connectivity software PsiWin 2. About the netBook The programs on the netBook include: • • • • • • • • • Word, a word processor for writing letters and other documents. Sheet, for spreadsheets, tables, and graphs. Contacts, an address book. Agenda, a diary program for appointments and lists of things to do. Email, for sending and receiving email, SMS and fax messages.
Where things are Command icons Touchsensitive screen ouch-sensitive Additional application icons On/Off switch Pen eject button Program icons DC power sock et socket Pen Notify button Notify indicator Charge indicator PC card slot PC card eject button Microphone Getting started 2
Getting started Catch IR window RS232 serial port CF Card tray Battery 3
Reset button Docking connector Lithium backup battery door Loudspeak er Loudspeaker Getting started 4
Getting started About PPsiWin siWin 2 Using this manual You can use the PC connectivity software PsiWin 2 to integrate the netBook with PCs running Windows 95/98 or NT 4.0. By connecting the netBook to a PC with a Docking cable and running PsiWin, you can: This manual gives an overview of all the netBook functions and features to give you an idea of what you can do; for more detailed information than is given here, refer to the netBook and PsiWin on-line help.
Switching on Fitting the batteries Before you can use the netBook you must fit both batteries, as shown below. The netBook is powered by: • • a powerful Lithium Ion rechargeable battery pack. a Lithium CR2032 backup battery (supplied). This preserves your information should you need to change the main battery. Take care when replacing batteries! You will lose information if you remove both batteries at the same time, or allow both batteries to become completely run down.
Getting started The screen Adjust the screen contrast by holding down the Fn key and pressing the ‘,’ ( ) or ‘.’ ( ) key. Most of the things you can do with the pen have an equivalent keyboard combination, so you can use the pen, the keyboard, or a combination of both methods. Change the size of the text on the screen using the Zoom in and Zoom out commands. First steps Important: Note that battery life is considerably reduced when the brightness is increased.
Icon & filename Title bar Folder Toolbar Current folder Open file (bold) Getting started 8
Getting started Starting programs Programs & files When you open or move to a file, the correct program for this file is started automatically. You can also start programs by tapping on the appropriate “program icon” (the icon in the row of pictures at the side of the screen). When you run a program, it will usually display the currently open file, or the file that you last looked at.
Entering information Using dialogs You can enter information and complete tasks using the pen or the keyboard. You can usually select a menu command to perform each task. A “dialog” appears when you need to make selections and enter further information. You can move between dialog items by tapping on them, or using the up and down arrow keys. Dialogs contain one or more of the following elements: • Press the Menu key or tap on the command icon to see the available commands on the “Menu bar”.
Getting started Dialog page Tabs for other dialog pages Radio button 11
How do I display a calendar? In most dialogs in which you can type a date, move to the date line then tap again or press Tab to display a calendar. You can insert information created in one program into a different program. This is known as “inserting” an “object”. Today’s date is circled, and the date currently displayed in the dialog is highlighted. To select another date, move to the date you want and press Enter.
Getting started Displaying Help You can display help at any time, and from any program. Help information is contained on a series of “help cards” in one large database that looks similar to the databases that you create in the Data program. Help is not specific to the program that you are using; wherever you are, you can just type a “clue” to search for the information you need. Note: The on-line help contains more detailed information than is included in this manual.
Help topic titles in card bowser Help topic card Text found by search Go back without closing help Search clue Getting started 14
Getting started Things to do first! Setting the time, date & the Home city This section describes what you need to do to set up your netBook. You should: 1. • set the current time and date, so that you can use the Agenda programs and set alarms. • set your “Home city”, so that the netBook can display the correct time differences and dialling codes for other places in the World. It is also a good idea to: • enter owner information, so that your netBook can be returned if you lose it.
Time & date icon Time & date dialog Getting started 16
Getting started Entering owner information Setting a system password It is a good idea to type your contact information as “owner information”, so that if you lose your netBook, it can be returned when found: To prevent anyone looking at the files on the Internal disk of the netBook, set a system password which you must type in before you can use the machine. 1. To do this: Select the Password icon from the Control panel in the System screen, and tap the Owner info button in the dialog. 2.
Things to do ne xt! next! This section gives a brief overview of what else you may want to do when you first use your netBook, including: • • • Ideas for how you can use the programs. Instructions for using PsiWin to connect to your PC and perform backups to your PC. Ideas for customising your netBook. Which programs to use? The first things you wish to do may include: • • entering appointments, reminders, birthdays and lists of things to do from your old diary or time planner into the Agenda program.
Getting started Connecting the netBook to the PC Backing up to a PC • You can use PsiWin to back up individual files, folders, or all of the netBook’s disk to the PC. Connect the smaller end of the Docking cable to the serial port on the netBook, and the other end to a serial port at the back of the PC. Making regular backups. Using PsiWin It is a good idea to set up an “automatic backup” in PsiWin so that you can make sure your machine is backed up regularly.
When you first use your netBook, you may wish to: • Use the International icon to change settings which may vary from country to country, e.g. the currency and date formats. • Use the Switch on/off icon to control how and when the netBook switches on and off. For example, you might like it to switch on when you tap the screen, and off when you close the case. • Use the Sound icon to control the sounds that the netBook makes when you press keys, tap the screen and perform other actions.
Files & folders FILES FILES,, FOLDERS & PROGRAMS The System screen is the netBook’s file manager. You will see the System screen the first time you switch the netBook on; at other times, just tap the System program icon to move to it. When you first turn the netBook on, the name of the current folder is displayed in the Title at the left of the screen. Files are listed in columns across the screen; the icons beside their names represent the programs which are used to open them.
Close folder Files Memory information Change disk Files & folders 22
Files & folders Opening files, folders & programs Closing programs/files • • To open a file or folder from the System screen: tap it twice, or highlight it and press Enter. Files that are currently open have their names displayed in bold on the System screen. Opening a file automatically saves and closes any other file that is currently open in the associated program. • To open two or more files of the same type at the same time: hold down the Fn key while opening the second file from the System screen.
Creating new folders You can keep a maximum of 64 items (each file or folder counts as one item) in the “root” (top level) of the netBook’s internal disk. It’s best to create a number of folders in which to store all your files to prevent the top level of the System screen from becoming too full. You might want to create some folders for work projects and others for home use.
Files & folders Creating new files You can create files from the System screen, or from within programs. As a general rule: • Create a file from the System screen to start with the standard netBook settings. • Create a file from within a program to use the settings that are in use in the file currently open, e.g. labels in a Data file. To create a file from the System screen: 1. 2. Move to the folder where you wish to keep the file. Select the Create new command from the File menu, then select File. 3.
Files & folders 26
Files & folders Browsing folders A quick way to find a file is to use the Browse folders command on the File menu. This displays a Browser which shows a tree structure of all the files and folders on the current disk. You can also display the Browser by tapping the Title bar or pressing Tab in the System screen. • • To move between files and folders in the Browser: use the pen or arrow keys. To “expand” the folder display: highlight the folder name and tap it again or press Tab.
Finding files and folders To search for files or folders tap the Find file button on the Toolbar or select the command on the Edit menu. • • If you know the name or part of the name, type it on the Name line; leave it blank to find all files and folders. To search only for files used with a specific program, select the program name on the Program line; select ‘Any’ to search for all files used with any program. Tap OK to start the search.
Files & folders Using passwords Changing file attributes You can prevent other people from opening your Word and Sheet files by setting a password for each file. For example, you may have a Sheet spreadsheet containing your personal finance details. To set a password on a file: You can prevent a file from being accidentally changed by making it a “read-only” file. To do this, highlight the file in the System screen and select Properties from the File menu. Then tick the Read-only box. 1.
Managing folders To move one or more folders or files from one location to another: 1. First highlight the file(s) or folder(s) to select them. To highlight a consecutive list of files or folders, highlight the first one, hold down the Shift key, and then highlight the last one. To select items that are not consecutive, hold down the Ctrl key and tap each file/folder in turn. To select all the files/folders in the current folder, use the Select all command on the Edit menu.
Files & folders Checking memory use • • To display the amount of memory remaining: select Show disk gauge from the View menu to see the amount of free memory in the System screen Title bar. Tap on this gauge, or select the Disk command from the Information menu to see more detailed information about a selected disk. To see information about total memory usage: select the Memory command from the Information menu. Which files use the most memory? Certain types of files use more memory than others.
Additional disks & programs You can insert Memory disks into the tray on the left hand side of the netBook. You might use them as additional memory for storing files, or to add more programs to the netBook. • • If a Memory disk contains additional programs: their icons will automatically appear in the Extras bar when you insert the disk. They will be removed from the Extras bar when you take out the disk.
Word WORD Word is the word processing program. It has many of the editing and formatting features that you would expect from a fullyfeatured word processor. Many types of text formatting, e.g. alignment and font settings, can be applied to individual paragraphs or defined as a paragraph “style”. Top toolbar Entering te xt text The text you type always appears at the current cursor location (there is a marker in the margin to help you find the cursor).
When text reaches the right-hand side of the screen, it automatically “wraps” the text onto the next line. If you want to view your page as it will be printed (“WYSIWYG”), switch off word-wrapping by removing the tick from the command on the View menu. As you might expect, you can apply many commands to sections of text by highlighting them first. To highlight text, drag the pen over it or hold down Shift and use the arrow keys. To select all text in the file, use the command on the Edit menu.
Word Formatting paragraphs Indents & tabs Many formatting and spacing options can be applied to whole paragraphs. A paragraph may be a single word or title, a standard paragraph of text, or several lines grouped together, e.g. an address. Indents set the position of a paragraph between the margins, while tabs allow you to line up text on the page. Each time you press the Enter key you start a new paragraph. To start a new line without starting a new paragraph (e.g.
Special characters You can insert foreign and other special characters in your file by selecting the Special character command from the Insert menu. You can also insert non-printing characters which control word wrapping on the screen and in the printed document: • For a non-breaking space, press Shift and the Spacebar. This will prevent a line breaking at the space. • For a non-breaking hyphen or “hard hyphen”, press Ctrl with the - key. This will prevent a line breaking at the hyphen.
Word Using styles A style is a collection of formatting options which can be applied to a whole paragraph using a single command or keypress. Word has four built-in styles; Normal, Heading 1, Heading 2 and Heading 3. Style button • To apply a built-in style: select the paragraph(s), then tap the button on the Top toolbar and select the style you want, e.g. Heading 1. You can also select the Style gallery command from the Paragraph menu.
Defining styles Document outlines In addition to the built-in styles, you can create your own - either from scratch or by modifying an existing one. Styles are saved with the file, so each Word file can have different style settings. You can view an outline of a document, with one line for each paragraph style which has an “outline level”. The standard Heading styles use a sequence of different outline levels: Heading 1 is the highest with outline level 1, Heading 2 has outline level 2 and so on. 1.
Word Moving around the document outline You can use the document outline to move quickly to other parts of the document. To do this: 1. Select Outline on the View menu to display the document structure in outline. 2. Move the cursor to the line representing the section of the document that you want to move to (using the arrow keys to display or hide other levels as necessary). 3. Tap Go to or press Enter to return to the document with the cursor at this section in the text.
Information from other programs You can add pictures, graphs, spreadsheets and sounds to your Word files by inserting information created by the other netBook programs. When a piece of information is inserted, it is known as an “object”. Inserting an “object ” “object” • To insert a sketch: tap the Insert Sketch button in the Toolbar or select the command from the Insert menu. A copy of the Sketch program will open where you can create your picture.
Word When you have inserted a sketch, table or graph you can select it, then use the pen to drag one of the “handles” to resize it. You can tap an object to edit it again. You can also format an object to resize it, or crop the edges to control the amount of the object displayed, by highlighting it and using the Object commands on the Edit menu. Creating a new file To create a new Word file, use the Create new file command on the File menu in Word or the System screen.
2. Select Save as template from the More commands on the File menu. 3. Enter a name for the template. If you are making changes to an existing template, type the original template’s name. Word displays templates with (C) or (D) added to the name, according to the disk you use to store the file. You cannot change the standard built-in templates in Word, although you can use them as a starting point for your own customised templates.
Word Saving W ord files Word When you edit a Word file you are actually working on a copy of the file stored in memory. When you close Word this file is automatically saved to disk. If you do not specify a filename it will be called Word, and subsequent files will be saved as Word(01), Word(02), and so on. To save a file using a different name, or in a different folder, select the Save as command from the More commands on the File menu.
To insert page numbers, the current time or date, or the file name, press the Insert button and select from the options available. Word automatically updates page numbering as you edit your file. Printing If you have a printer ready for use with the netBook, you can print your Word files. You can preview how your printed file will appear on paper and review all your page setup options beforehand.
Sheet SHEET Sheet is the spreadsheet program. It has many of the features and functions that you would expect from a fully-featured spreadsheet. You can use Sheet to create worksheets, and use PsiWin to transfer worksheets to and from your PC. Sheet has two views: • • The Sheet view, where information is displayed in cells on a worksheet. Cells are referred to by their position in the grid of columns and rows, e.g. D3.
Moving around Entering information The current cell is indicated by a dark border around a cell. The information you enter in the input line applies to this cell. To enter information in a cell, select it and start typing. You will see the information you are entering on the input line. The first character you type tells Sheet what kind of information the cell will contain: • Tap any cell to select it, or use the arrow keys to move around.
Sheet You can also change the width of columns and the height of rows, to suit the information contained in them. To do this: • Drag the right-hand edge of the column heading to adjust its width, and the lower edge of the row heading to adjust its height. • Use the commands on the Format menu to set the height of a row in points and the width of a column in characters.
There are two types of cell reference you can use in a formula: • • Relative references, such as A2. These get updated when copied and moved elsewhere. For example, a reference to cell A2 in a formula in cell B3 will change to B2 if the formula is copied to cell C3. Absolute references, such as $A$2. These contain a $ sign in front of the parts of the reference that you don’t want to change even if the formula is moved elsewhere. So, $A$2 in cell B3 remains $A$2 when copied to cell C3.
Sheet Recalculation Using ranges Sheet automatically recalculates your worksheet every time you change part of a calculation. You may want to turn this feature off if you are making a large number of changes in the worksheet. To do this: A range is a rectangular block of cells. The reference for a range consists of the cell references of the top left and bottom right corners of the block, separated by a colon, e.g. B2:C6.
Changing how information is displayed Sorting information You can format the information in the worksheet in a number of ways, e.g. to differentiate the parts of tables and calculations. Formatting is applied to the currently selected cells. You can sort rows in a list based on values in a single column or in several columns. You can also sort columns based on values in rows, if your list is set up that way. In either case, you can sort using more than one row or column.
Sheet Sorting from left to right Changing the number format You can also sort from left to right. Use this type of sorting if you want to change the order of the columns in a table. Select the Number command from the Format menu to change the number format. You can set the formats for the current highlighted range or all cells in the worksheet. To sort from left to right: 1. 2. 3. Highlight the range of information that you want to sort, rows and columns.
Graphs Creating a graph You can use Sheet to create, format and print graphs based on information on the worksheet, for example to show annual sales figures, or the distribution of revenue. To create a graph: You can create many types of graphs including line graphs, bar and column graphs, scatter charts and pie charts, and can add to or alter many aspects of the graph’s appearance by tapping on the area of the graph you wish to change. 1. Highlight a column or row of numbers in the Sheet view.
Sheet Replacing the graph range Graph type & appearance When you create a graph, it is set to the range you first specified. It will reflect changes to the data within that range, but will not reflect other ranges you highlight on the worksheet. To replace the current graph range (or ranges) with a new one: When you first create a graph, it will be a column graph. Change the type using the button, or the Graph settings command.
A dding titles, labels and grid lines Working with more than one graph • You can create more than one graph for a worksheet and switch between them easily. • • • To add a title to a graph: select the Graph settings command from the Graphs menu and insert the title. You can change the style and font of the title using the Title font command on the Graphs menu or by tapping on the Title Font button. To add axis titles: use the Format X-axis and Format Y-axis commands.
Contacts CONT ACTS CONTACTS You can use the Contacts program to store information about your “contacts”, such as those found in an address book. Each contact includes “labels” for details such as names, addresses, email addresses, telephone and fax numbers. Adding a contact You can add contact details in any order. To add a contact: 1. Tap the New contact button or select the command from the File menu. 2. Type the contact information next to the appropriate labels.
Finding contacts You can find contacts by typing part of the name, or search for text contained anywhere within the contact details. • • To search for a contact by name, simply type the first few letters of the name in the ‘Find:’ box and press Enter. Only the name and company name are searched. To search for text contained anywhere within a contact’s details, e.g. text in an address, email or notes label, tap on the Find in all text button on the Toolbar or use the command on the Edit menu. Search tips.
Contacts Editing & deleting contacts Contact labels To change a contact’s details: If the current contact labels are not suitable for the information you wish to enter, you can add, remove and rename the labels used by all new contacts. It is best to set up the labels you want before you start to type in your entries. 1. Select the contact you wish to edit, then tap on the Edit contact button on the Toolbar or select the command from the File menu. 2.
You can add, remove, rename and change the order of labels used for all new contacts. To do this, select Set up labels on the Tools menu. • • To add a new label, tap Add item and select a label type. To change the name of a label, select it and tap Rename. Label • To change the order of a label in the list, select it and use Move up and Move down. • To delete a label, select it and tap Delete.
Contacts Ex changing contacts Exchanging Printing contacts You can exchange contact details with other programs and machines which support the ‘vCard’ standard. You can also exchange contacts using Infrared with other machines which support the ‘vCard’ and ‘IrObex’ standards (see ‘Infrared’ for more details). You can print all your contacts, or choose a set of contacts to print by using a search.
Search results Dial dialog Search clue Contacts 60
Agenda AGEND AGENDAA You can use the Agenda program as a time manager, for recording appointments, events, birthdays, anniversaries and lists of things to do. When you first open Agenda, you’ll see a planner for the current week, or the “Week view”. You can start adding your appointments and other entries straight away by moving to the appropriate day and typing them in.
Moving around Adding appointments & events • • Agenda has 3 types of entries for appointments and events: • Timed day entries for appointments that you wish to give a duration, e.g. a meeting or dental appointment. The duration can be displayed in the Agenda views so that you can see when you are busy. A timed entry can have any duration (up to 31 days). • Untimed day entries for an appointment without a duration.
Agenda Timed & untimed entries Events To enter a “timed” or “untimed” day entry: 1. Move the cursor to the date of the appointment and start typing. As soon as you start typing the New entry dialog is shown where you can set the start time and duration of the appointment. If the appointment does not need a start time, remove the tick from the Timed entry box. • A timed entry appears with a start time, and can also be displayed with a duration.
Viewing entries Agenda has the following views, for looking at Agenda entries in different ways: • • • • Day view - shows all the entries for one day, hour by hour. Week view - shows the entries for the whole week. Anniversary view - shows birthdays, anniversaries, etc. Busy view - showing your free and busy time over a four week period. • • To-do view - shows lists of things to do. Year planner - shows an overview of entries for the year, and displays entry symbols.
Agenda Entry symbols Reminders for entries - alarms You can group entries together using “entry symbols”. An entry symbol is a letter you can use to identify particular entries, for example, M for meetings. The entry symbol can also be used to show entries in the Year planner. To set an alarm for an Agenda entry: Birthdays and anniversaries 1. 2. 3. Move to the Anniversary view and just start typing, or select the command for creating a new anniversary entry from the Entry menu in any view.
Will alarms still ring if I close Agenda? If you close an Agenda file, the Agenda informs the netBook clock to ring the next Agenda alarm at the appropriate time. However, the netBook will not be able to ring any further Agenda alarms from that file until you open it again. If you use alarms a lot in your Agenda, it is therefore a good idea to leave the Agenda file open when you are not using it, even when the netBook is switched off.
Agenda Finding entries and dates Using the calendar You can search through the Agenda entries for a particular piece of text or for entries with particular settings, or a particular entry symbol. You can also go to a specific day using the built-in calendar. Tap on the date titles or press Tab to display it in the Day, Week, or Anniversary views; alternatively select the Calendar command from the View menu in any view. Today’s date is circled, and the currently selected date is highlighted.
Changing and deleting entries Deleting entries & crossing out • To remove an individual entry from the Agenda, select it and press Delete or use the command from the Edit menu. • • To move or copy an entry: use the Cut or Copy commands from the Edit menu to move or copy an entry. Move the cursor to the new entry position and paste the entry. All entry details are transferred to the new location; alarm settings are adjusted accordingly. To change an entry’s “type”, e.g.
Agenda Repeating entries Lists and things to do You can set an entry to repeat automatically, e.g. a monthly meeting. You can use a “to-do list” to note down tasks or items you want to remember. Initially you have two to-do lists, and you can add more lists later. 1. Move the cursor to the entry and set the repeat using the command on the Entry menu. 2. Set up the repeat type as appropriate, e.g. Daily, Monthly, Weekly etc. You can also set the repeat to ‘Monthly by date’, e.g.
Creating a new to to--do list You can create new to-do lists so that you can categorise the things you want to remember, for example you can keep a private to-do list and a work to-do list. Each to-do list is displayed on a “page” in the To-do view. Move between the todo list pages by tapping on the “dog ears” in the bottom corners, or using the left and right arrow keys. Tap on the to-do list title to see a list of available lists. 1. Create a new to-do list using the command from the To-do lists menu.
Agenda Customising a TToo-do list • You can change the way the to-do list looks and how to-do entries are shown in the Day and Week views. Select To-do list preferences from the To-do lists menu. • Each to-do list is displayed on a “page”; the page number controls the order in which the to-do lists are displayed. If you want to move the to-do list to another page, set the page number as appropriate.
Information from other programs You can use the Paste command to insert text copied in other programs straight in as an Agenda entry. For example, copy some text in Word using the Copy command, move to Agenda and to the position you wish the Agenda entry to appear and select Paste. You can also insert information from other programs into an Agenda entry, e.g. add a sketch of a map to the entry for a meeting appointment. This information is called an “object”.
Agenda Attaching a “voice note” Attaching a sketch You can attach a spoken memo (a “voice note”) or another sound to any Agenda entry. To attach a voice note: You can add a sketch in one of 2 ways: 1. 2. 3. • Select the entry to which you want to attach the voice note. Select the Voice note command from the Edit object commands on the Edit menu. This takes you to a Record file where you can make the recording in the normal way. See the ‘Record’ chapter for more about using the Record program.
Customising Agenda Agenda files You can change the view that you see when you open the Agenda and set preferences for inserted objects by selecting the General preferences command from the Tools menu. You may wish to keep separate Agenda files for business, hobbies and so on. You can change the way each view looks by selecting View preferences from the Tools menu, while in the view.
Agenda Printing Agenda entries You can print all the Agenda entries, or limit the range you print to certain dates of interest, for example only the coming week. • Before you print, refer to the ‘Printing’ chapter; this tells you how to set up the printer and page. Tap the Print button on the Toolbar or select the Printing command from the File menu: • • • Use the Page setup command to specify how the entries will appear in the printed copy.
Synchronising with a PC Scheduler You can synchronise the Agenda with the PC agenda on your PC using PsiWin, to ensure that both agendas are kept in step with each other. Note: Refer to the PsiWin on-line help for details of how to synchronise your diaries. Synchronising entries with a PC scheduler You can specify for each entry, whether you want to synchronise it with your PC agenda. Entries that aren’t synchronised are marked with a , private entries are marked with a . 1.
Web & Email Setup SETTING UP WEB AND EMAIL Before you start… Before Web and Email can be used on your netBook, you need to set up ISP and Email account details. How can I use W eb on my netBook? Web Where to find out more After you’ve set up email on your netBook, you can find out more by consulting the: • • • • • Email on-line help, for detailed information about setting up and using the Email program.
What type of email accounts can I use? If you don’t have an Internet/email account There are a number of different types of email account. See the list below to find out which types of account you can connect to using the Email program on your netBook: You will require an email account before you can access the internet and send and receive email messages on your netBook. • A personal ‘dial-up’ account.
Web & Email Setup Setting up your netBook What do I need to use W eb/Email? Web/Email? To access the Internet and send and receive email on your netBook you must have the following: 1. 2. • • • An appropriate Email account. To access the Internet and use email, you will need an Internet ‘standard’ email account. See the ‘Before you start…’ section for more details. A Modem. You will need a modem to connect your netBook to the telephone network.
What information do I need? Glossary of terms Before you can set up your netBook, you will need to find out some information about your modem and your Internet email account by: Email • • • • Checking any documentation your ISP supplied about your Internet account, or contacting your network administrator at work. Checking your ISP’s Web site for technical support. Contacting your ISP by email or phone for technical support. Checking the Psion Web site at “www.mobile.psion.
Web & Email Setup Information you need Where to find it The speed at which you should use your modem (called the baud rate) Your modem’s documentation The phone number you need to dial to connect to your ISP (often called a Point of Presence or POP) From your ISP/administrator The username for your Internet account From your ISP/administrator, e.g.
Some service providers require additional information to ‘log on’ to their server. You may need the following information when using some service providers. Optional information Where to find it IP address (if your ISP’s server doesn’t provide one automatically) From your ISP/administrator, e.g. “194.129.243.153” DNS addresses (primary and secondary DNS addresses if your ISP’s server doesn’t provide them automatically) From your ISP/administrator, e.g. “123.255.78.90” and “123.255.78.
Web & Email Setup Setting up Email on your netBook If you have collected all the information in the checklist, you are now ready to set up your netBook to connect to your ISP. Connecting your modem What do I need to do this? To connect your netBook serial cable to your modem you may require a Psion modem cable adapter. You can only use a Psion adapter, which can be obtained from your local distributor. 1. If you are using a PC Card modem: • • Insert the modem into the PC card slot on your netBook.
Setting up your dialling location When you connect to the Internet, your Psion will need to dial your service provider’s telephone. You can set up different dialling ‘locations’ so that your netBook knows how to dial the number correctly, e.g. if you’re dialling from the ‘office’ location, you might need to add a ‘9’ before the number you want to dial. To set a dialling location: 1. Move to the System screen and tap the Control Panel button on the Toolbar. 2.
Web & Email Setup 4. Tap on Edit and check that the dialling settings are correct for your location (this is not necessary for the ‘Mobile’ location), e.g. you may need to change the Area code. 5. Tap OK when you have finished setting up your dialling location. 2. 3. Setting up your modem To specify the type of modem you are using: 1. Move to the System screen and tap the Control Panel button on the Toolbar. 4. Open the Modems icon to display the modem settings.
Setting up your Internet service Once you have set up your dialling location and modem, you need to create a new ‘Internet service’ and enter your Internet account settings for your service provider. See ‘What information do I need?’ earlier for more details on the information required. To set up your Internet service: 1. Move to the System screen and tap the Control Panel button on the Toolbar. 2. 3. 4. 5. Open the Internet icon to display the Internet service settings.
Web & Email Setup 6. On the Account page, remove the tick from Manual login and enter the username and password for your Internet account.
7. If your service provider requires you to specify IP and DNS addresses, you can set these on the Addresses page. Before you can enter IP and DNS addresses, you must first remove the ticks from the Get IP address from Server and Get DNS address from server boxes. 8. When you have finished entering the settings, tap Done to return to the ‘Internet service settings’ dialog. The new service you’ve created will be shown on the Current Internet service line. Tap OK to return to the Control Panel.
Web & Email Setup Setting up the Email program Once you have set up your Internet service, you can set up your email account in the Email program. To create a new account in Email: 1. 2. 3. Tap on the Email program icon . Select Email from the Add new account command on the Tools menu. On the Account page: Enter a name for your account Enter email address • • • • Enter a name for your account (this can be anything you want).
4. On the Outgoing page: • Enter your outgoing mail (SMTP) server address, e.g. ”smtp.myisp.com”.
Web & Email Setup 5. • • On the Incoming page: Enter your incoming mail (POP3 or IMAP4) server address, e.g. ”pop3.myisp.com”. Enter your mailbox login (or username) and mailbox password (these may be the same as your Internet username and password). Enter your INCOMING mail server address (POP3 or IMAP4) 6. Tap OK when you’ve finished entering your email account settings. You are now ready to use your Web and Email applications.
WEB Web is the Internet World Wide Web browser. Use it to: • • • Connect to the Internet and view Web pages. View locally stored Web pages and graphics files. Download files, e.g. additional programs for your netBook, from Web sites. Read this first Before you can browse the Internet, you will require: • A modem • A telephone connection • An Internet Service Provider (ISP) account. For information on setting up your netBook to connect to the Internet, see the ‘Setting Up Web and Email’ section.
Web To follow a link: • • Hypertext links (links to other pages) are underlined. Tap on the link once to select it, then tap on it again to open the page it leads to. Alternatively, use the Tab key to highlight different links on a page in turn, then press Enter to open the highlighted link. To navigate between pages: • and buttons to move back and forward Use the between the pages you have already viewed. • button to display a list of the pages you have Use the viewed.
Saving pages You can save a Web page to your netBook so that you can view it again without having to connect to the Internet. To save the current page: • Select the Save as command from the MORE command on the File menu. Give the file a name and location and tap OK. When giving the file a name, it is important to add the “.htm” or “.html” filename extension, e.g. “home.htm”. To open a page you’ve saved to a local disk: 1. 2. Select Open file from the File menu, then locate the file and tap OK.
Web Customising Home and search pages Your home page is the first page displayed when you open Web. • • To set a home page, select General preferences on the Tools menu and type the location of the required page in the Home page location line. To open a home page, tap on the Home button on the Toolbar or select the command from the Go to menu. A search page is a Web page that you use to search for information contained in other Web pages. You can follow links based on the results of your search.
Images Web pages are made up from text and images. You can choose whether to display images in a page. To do this, select Display preferences from the Tools menu and use the Load images automatically box . • • Using bookmarks You can ‘bookmark’ pages you wish to return to later. To add a bookmark for the current page: • • Tap the Add bookmk button on the Toolbar, or select the To current page command from the Add bookmark command in the Edit menu. To go to a bookmarked page: 1. 2.
Web Using forms Some Web pages, such as search sites, contain “forms” which require you to enter information using “controls”, e.g. radio buttons and text boxes. Forms can contain any of the following controls: • Text entry boxes: to use these, tap once on the box, then start typing. • Password boxes: these are similar to text entry boxes, but the characters you type in are disguised for security reasons. • Lists: these contain a list of options displayed in a box.
Loading images Web pages containing images may take longer to open than textonly pages. To reduce the time it takes to open a page, you can set Web so that it does not load images. To do this: • Select Display preferences on the Tools menu and remove the tick from the Load images automatically box. If Web is set not to load images, it will display icons instead. There may also be accompanying text describing the image.
Web To display all the images on the current page: • Select Load all images on the View menu. An image may contain a link to another page. Tap on an image to display its link. To open the page from a linked image: • Tap on the image to select it, then tap on it again or press Enter. Some images on Web pages contain more than one link. These are called “image maps”. To use these, tap on the image once, then tap again on the area containing the link you want to follow. Some images are animated.
Cache & memory usage Using pro xy servers proxy To open Web, connect to the Internet and load a page with graphics, you should ensure your netBook has around 2000K free. A proxy Web server is a remote machine that stores a large number of Web pages. You can use a proxy server as a single point of Internet Web access. By setting Web to use a proxy server, you may be able to retrieve pages more quickly.
Web Customising the display Keypresses You can use the display settings to show more of a page on the screen. The default keypresses are: • • • • • • To change the size of the information on the screen: Use the Zoom in and Zoom out commands on the View menu, or the command icons on the side of the screen. To show or hide the Toolbar: Use the Show toolbar command on the View menu. If you hide the Toolbar, the Toolbar buttons appear at the end of the location line.
Status information You can view status information about your connection to the Internet at any time. To do this: • Tap the title bar, or select the Status command from the Information command in the Tools menu. The Status information dialog displays the following details about your connection: Connection: Whether or not you are currently connected to the Internet. Page title: The title of the Web page currently displayed. Location: The full Web address of the page currently displayed.
Web Fonts Use Display preferences on the Tools menu and tap on the Font page to change the fonts used in the browser window: • • • Use the Standard font line to change the font that is used for normal text on a page. Use the Fixed width font line to change the font used for “system” text, e.g. a message from a server. Use the Base font size line to alter the size of normal text. Web will adjust the relative sizes of fonts used in all headings accordingly.
Sending mail from a W eb page Web Finding te xt on a W eb page text Web Some Web pages have links for sending email directly from your Web browser. When you select this type of link, a ‘mailto:’ prefix appears in the address displayed in the top right hand corner of the screen. You can search for characters, a word or a phrase on a Web page you have opened.
Web 105 Plain te xt authentication text Cookies If you have disabled plain text authentication and your netBook cannot log in to your Internet service, you’ll see the message: If you see a Cookie information dialog, this is because a Web site you have contacted has asked to store a ‘cookie’ on your netBook. Internet service server only allows plain text authentication This means that in order to log in to this server you have to enable plain text authentication.
Viewing HTML source Using plug-ins You can use Web to look at the HTML ‘source code’ of Web pages you have retrieved. This may be useful if you are interested in creating your own HTML pages and want to see how an effect is achieved. Plug-ins are programs you can use with Web to add new features and capabilities for browsing the Internet. You will be able to find Web plug-ins by searching for them on the Internet.
Email EMAIL You can use the Email program to send and receive: • • • Email (electronic mail) messages. Fax messages. SMS (Short Message Service) messages, i.e. text messages on mobile phones. Read this first Before you can send and receive messages you will require: • For Email messages: an email account, a modem and a telephone connection. • For Fax messages: a modem and a telephone connection. • For SMS messages: a supported mobile phone and an appropriate SMS account with a telephone network.
Local folders When you open Email, the following Local folders are displayed: Inbox: contains your incoming messages when you receive them. Outbox: contains outgoing messages which you can send when you next connect. Draft: contains unfinished messages you are still writing. You can use Local folders in the same way as you use folders in the System screen: • • You can create a new folder by tapping the New button on the Toolbar and selecting Folder, or by using the command on the File menu.
Email 109 Writing an email You can write a new email message while working “off-line”, then save it to a Local folder on your netBook so you can send it when you next connect. You can save messages in the Draft folder if you want to edit them before sending, or save them in the Outbox folder if you want to send them when you next connect. Note: You can insert an address from your Contacts address book by tapping Address on the Toolbar, or using the command on the Edit menu.
Saving unfinshed messages as drafts If you don’t have time to finish writing a message, you can save the message as a “draft” in your Local Draft folder. Draft messages are not sent when you connect to your Remote mailbox, and you can edit them as many times as you wish before you send them. When you’ve finished writing a draft message, you need to move the message from the Draft folder into the Outbox so that you can send it the next time you connect.
Email Sending email When you’re ready to connect and send your email, make sure all the messages you want to send are in the Outbox folder. Note: Make sure that your mobile phone or modem is connected to your netBook. Outbo Outboxx folder 111 To send email: 1. Move to the Outbox folder to view the messages you want to send. 2. Tap the Send button on the Toolbar, or select Send from outbox on the Transfer menu, then: • Select All to send all the messages in the Outbox.
Note: If you are not connected to the Internet, you will be shown details of the connection which your netBook will use. Make sure these settings are correct before proceeding. Once connected, your message(s) will be sent. Email will send the messages from your Local mailbox to your Remote mailbox. Copies of emails that have been sent are placed in the Sent folder; whilst messages which couldn’t be sent are left in the Outbox and displayed in italics.
Email Viewing an email Replying to & forwarding emails The messages you transfer from your Remote mailbox to your Local Inbox are displayed in the Folders view. Unread messages are displayed in bold. A paperclip symbol indicates that the message has an attachment (see ‘Attaching files to messages’). You can respond to an email whilst you are reading it, or if you have selected it in the Folders view. To view an email: 1. 2. • • Select the message you want to read and tap on it or press Enter.
Original author Header separator Email 114
Email Attaching files to messages You can send files with emails, e.g. a Word or Sheet document, by adding them as “attachments”. To add an attachment to a message you are writing: • Tap the Attachments button on the Toolbar and select Add. When you attach files to the message they are displayed on the Attachments line. Messages which contain attachments are displayed by a paperclip symbol in the Folders view.
Disconnecting To find out more When you’ve finished using email on your netBook, you can disconnect from your Remote mailbox by closing your email account. For further information about using Email, see: • To disconnect from your Remote mailbox: • Tap the Close mailbox button on the Toolbar, or select your account name from the Close commands on the Transfer menu. You can disconnect from your email account’s Remote mailbox without disconnecting from the Internet, e.g. your “dial-up” connection.
Calc 117 CALC Calc is the calculator program. It is split into two views: Desk and Scientific. The two calculators are distinct, so you can carry out two calculations at the same time without them affecting each other. • • The Desk view is a desktop calculator which produces a “till roll” output. Use this calculator for general arithmetical calculations, and those involving percentages. The Scientific view is a scientific calculator with 26 memories.
General calculations Using the memory To perform a calculation in the Desk calculator: You can use the memory to store a value that you want to reuse, or to act as a “running total”. The Memory commands can be accessed from the Memories button on the Toolbar or the command on the Tools menu. 1. Enter your calculation using the number and operator buttons (+, -, × and ÷) on screen or the keyboard. There is no operator precedence in the Desk view: all calculations are performed as you type them in.
Calc Percentage calculations Scientific calculations Use % on the Desk calculator to perform percentage calculations. To perform a calculation in the Scientific view: • • • • To calculate 40% of 60: enter 60×40, then tap %. To increase 60 by 40%: enter 60+40, then tap %. To decrease 60 by 40%: enter 60-40, then tap %. To calculate what % 60 is of 200: enter 60÷200, then tap %. • To find the number that 60 is 40% of: enter 60÷40, then tap %.
Operator precedence Operator precedence in the Scientific view is as follows (highest first): • • • • • Information in brackets. Functions which follow the value to which they refer, e.g. x! Powers. Implicit multiplication before a memory value, i.e. 30A. Prefix functions which precede the value they refer to, e.g. sin. • Implicit multiplication before prefix function, such as 5sin30, or before an open bracket, as in 4(4+5). • Multiplication and division equal, calculated left to right.
Calc Re-using answers and calculations Using the memories In the Scientific view you can re-use the answer from your last calculation. The Scientific calculator has 26 memories, labelled A through to Z. You can assign a value to each of these memories, and then incorporate the names into expressions. • To insert the last answer at any point in a calculation: tap the Ans button at the appropriate point. The calculator will insert ‘Ans’ in the calculation line, representing the last result.
Memory contents Calc 122
Calc Powers, roots & reciprocals Trigonometric functions You can calculate squares, cubes and powers using the buttons in the Scientific view. • • • • • • • • • To calculate the square of a number: enter the number, tap x2, then press =. To calculate the cube of a number: enter the number, tap x3, then press =. To calculate a number to a given power: enter the number you want to raise to a given power. Tap x^y and enter the power. Press =.
Factorials Displaying numbers The x! button in the Scientific view calculates the factorial of a number. A factorial is the result of multiplying all the numbers from a given starting number down to one. So, the factorial of 4 (written as 4!) is 4×3×2×1=24. The Scientific calculator can display numbers in the following formats: Note: You can use factorials to find the number of ways things can be arranged.
Jotter JO TTER JOTTER Use the Jotter program to jot down notes and information quickly, for example, when you are on the phone or in a meeting. You can keep each item of information as a separate entry, and search for text to find entries easily. You may want to use a Jotter file as a quick and easy storage location for pieces of information, and then copy text to a more appropriate file or location later.
• To insert special characters or symbols in the text use the Special character command on the Insert menu and select the character from the list. Use the View button on the Toolbar to change between the Jotter views. Edit view displays one entry using the full width of the screen, List view displays a list of text from each entry, and Split view shows the list and the text of the current entry. You can add entries from any view. Starting Jotter with a blank entry.
Jotter Inserting other information To insert the date: • Select Date from the Insert menu. Note that Jotter can display either the date that you created the entry, or the date it was last changed. See ‘Customising Jotter’ for more details. Inserted sk etch sketch To insert a sketch: 1. 2. Select Sketch from the Insert menu, or tap the Insert sketch button on the Toolbar. Draw the sketch, then tap the Done button to return to Jotter and insert the sketch.
To insert other objects, i.e. a graph, table, text or a sound, select Other object from the Insert menu and then select the program you want to use. Create the information you want to insert then tap Done when you’ve finished. • • • You can include Sheet information as a graph or table, so display the information as you want it to appear before tapping Done. To change the appearance of a Sheet or Sketch object, select Format Object from the Object commands on the Edit menu.
Jotter Customising Jotter Sorting entries You can change some aspects of how Jotter looks and works using the commands on the Tools menu. Jotter lists entries in the order in which you add them, with the newest entries at the end of the list. To sort them into alphabetical or date order: • • • To display either the date you created an entry, or the date you last updated it, use View preferences in the Split view.
Jotter files If you wish to start a new Jotter file, select Create new file on the File menu. To combine the entries of two Jotter files, first open one of the files in Jotter. Select Merge in from the More commands on the File menu, then select the name of the file you want to merge. Printing Jotter entries You can print the current entry or all the entries in the current view using the Printing commands on the File menu or by tapping the Print button on the Toolbar.
Time TIME You can use the Time program to set, display and manage alarms, and to display a map of the world that gives you information on cities, times and dialling codes. The Time program has two views: the Map view and Alarms view. To switch views, tap the Map or Alarms button on the Toolbar, or use the commands on the View menu. 131 Using alarms You can use the Alarms view to set alarms that will ring even when your netBook is switched off, e.g.
Setting an alarm Responding to an alarm To set a new alarm, move to a blank line and then tap on it or press Enter (or just start typing the alarm text or the time you wish the alarm to ring). Alternatively, select the New alarm command from the Edit menu or Toolbar. When the time and date correspond to an alarm that has been set in Time or Agenda, the alarm rings and the alarm text is displayed on screen. The notify LED will flash to indicate that an alarm is ringing. 1.
Time The alarm will snooze automatically for 5 minutes if you press a Program icon to move to another program, while an alarm is ringing. You don’t have to press the Snooze button. After this time, the alarm will ring again. Alarm warning Note: If you are recording a voice note or other sound when an alarm is due to ring, the alarm will be delayed until you have finished the recording.
Changing & deleting alarms Silencing alarms If you wish to change any aspect of an alarm you have set, e.g. the time or the alarm text, move to the relevant line and press Enter or select the Change alarm details command from the Edit menu. If you wish to silence alarms for a particular period, e.g. the duration of a meeting or journey: To remove an alarm, move to the relevant line, and press Delete or select the command from the Edit menu.
Time Viewing alarms The countdown to the next alarm, whether set in Time or Agenda, is given at the bottom of the screen. Use the View next alarms command on the Edit menu to view the alarms that are to ring in the future, and the View past alarms command to list the last 8 alarms to have been cleared (e.g. if you cancel an alarm, but need to be reminded of the alarm text).
Using the map Selecting a country or city You can use the Map view to display information for cities around the world. Set the city in which you are currently located as your ‘Home’ city, and then select other cities to find their time differences, dialling codes and distances from your Home city.
Time • If you scroll through the countries, only the capital cities are listed. If you wish to view only the cities in one particular country, select the country, and then select the Cities in current country command from the View menu. To go back to displaying cities for all countries, reselect the command. When you select a city, the cross hairs on the map move to the selected city, and information about the city appears at the bottom of the screen.
A dding a country Customising TTime ime If a country you deal with is not included in the Map view, you can add it: To change the city clocks from ‘analog’ to ‘digital’, or vice-versa, tap the clock that is displayed next to either the Home or selected city. You can also change the Toolbar clock by tapping it. 1. 2. Select the Add country command from the Edit menu. Type the country’s name, its national dialling code, its national dialling prefix (i.e.
Time 139 Setting summer time If you are not interested in making use of world times, and are happy to use the Time & date command to change the time when clocks go forward or back, you can ignore this section. However, if you travel or wish to be precise about world times, you should set your own time to ‘winter time’ (in the UK, this is GMT), and modify the ‘summer time’ setting when the clocks go forward or back.
Time 140
Data DA DATTA You can use Data to store information like a card index system, with a separate entry for each “card”. When you first use Data, the “labels” (e.g. Subject:, Notes:, and so on) are designed so that you can start a “knowledgebase” of information straight away. You can use the standard labels to keep track of items of information about different subjects in one file or in different files.
Adding an entry You can add entries in any order. You can sort them into alphabetical order later; see ‘Sorting entries’ later. To add an entry: 3. 1. • 2. • Tap the New entry button or select the command from the Edit menu. Type the information in the appropriate boxes. If you don’t have any information for one of the labels, you can leave the box blank. Tap on a label or use the Tab key to move between the boxes. Use the scroll bar to move to boxes which are not currently displayed. 4. 5.
Data 143 Looking at entries Data has two views you can use to look at entries. The Card view shows the information for each entry as a single page. A list of entries is shown in the Card browser next to the page; the currently displayed entry is marked with a bullet. The List view shows entries in a list, one entry per line, like a telephone directory. • Tap the Cards button or the List button to move to a view, or select the commands on the View menu to switch between the views.
Sorting entries Finding an entry Entries are listed in the order you add them. To sort them into alphabetical order, tap the Sort button on the toolbar or select the command from the Tools menu. You can sort by any label and can also set the number of the labels to sort by, if you wish to sort by more than one label. You can find a particular entry, or a number of entries, simply by typing the text or characters that you want to find into the ‘Find:’ box. You can do this in either view.
Data 145 Customising the database You can use Data to store many different types of information. All you need to do is create a new file then change the labels in the file. You can change the text in any label, or add or remove labels. If you wish, you can set up a new set of labels so that you can use a Data file for information other than names and addresses. Important: It is best to set up the labels you want before you start to type in your entries. To change the labels: 1. 2.
A dding labels Printing Data entries Use the Change labels command and the Add button to add labels to a database. You can add labels for different types of information, e.g. text, numbers, dates, Yes/No only, and specify the number of characters which can be typed for a text label. You can print all your Data entries, the current card, or choose a set of entries to print by typing a search clue. You can also use the Options button to control how the label information is handled by the Data program, e.
Sketch 147 SKET CH SKETCH You can use Sketch to produce pictures, including maps, freehand sketches, invitations etc. You can start straight away, by drawing freehand with the pen on the screen. However, you may want to change the “pen” or “paper” before you begin to draw. You can select: • The “tool” to draw with. Each type of line or shape you can draw has a tool which you can select. When you start Sketch the Freehand drawing tool is selected. • The colour of the tool.
• • The width of the line for the drawing tools and the erase tool. To change the width tap on a width in the tool bar, or select the Width palette tool from the Tools menu. The size of the sketch or the area on which you can draw. When you first start this is set to the same size as the screen. If you want to make it larger, select the Resize sketch command from the Tools menu and type in the new size. If the sketch is larger than the screen, you can use the scroll bars to move around the screen.
Sketch 149 Changing a sk etch sketch You can change a sketch in two ways: • by selecting an area and changing the selected area, e.g. moving, rotating, flipping or resizing it. • by editing the pixels which make up the sketch. To view the sketch in more detail, select the Zoom in command on the View menu. When you zoom in on a picture you can see the pixels comprising the picture and edit them individually.
Erasing & undoing Cutting out, cropping & re re-- sizing You can delete either all or part of your sketch, or undo up to the previous five actions you performed: You can cut out part of a picture by selecting the area to remove and selecting the Cut command from the Edit menu. • • • • To delete part of your sketch tap , or select the Erase drawing tool from the Tools menu. Use the pen or the arrow keys to delete part of the picture, starting from the cursor position.
Sketch Inserting “clipart “clipart”” 4. Tap elsewhere on the screen or press Enter to fix the picture onto the sketch. Sketch includes a gallery of “clipart” pictures which you can insert into a drawing: Printing sk etches sketches 1. The Printing commands are on the File menu. 2. 3. Tap , or select the Clipart command from the Tools menu. The clipart palette is displayed. To select a piece of clipart either tap the picture, or use the arrow keys to select a picture and press Enter.
Sk etch files Sketch When you use Sketch for the first time, you will see a blank screen. When you run Sketch at other times, the last sketch you created is automatically opened so that you can continue working. • • To start a new sketch file: use the command on the File menu. To return to a different sketch file: open the file using the command on the File menu. The current file is saved each time you exit Sketch.
Spell SPELL You can use the Spell program to check the spelling of words, search for anagrams, find missing letters to help solve crossword clues and search for synonyms using the thesaurus. You can also use the Paste command in Spell to insert words ‘copied’ in other programs into the box, and ‘copy’ the corrected word back into the other program. Refer to the ‘Word’ chapter for more information on checking the spelling of text in the Word program.
You can clear the display to remove the suggested solutions using button the command on the View menu. You can also use the to display the “history list” which contains the words you have used in this Spell session. Using the thesaurus You can use the thesaurus to search for synonyms, i.e. words which have the same or a similar meaning to a word you enter. • To use the thesaurus: type the word in the box and tap the Thes button, or select the Thesaurus command from the Tools menu.
Spell 155 Finding missing letters - Xword To find missing letters to help solve crossword clues: 1. Type a word in the Word text box, entering ‘*’ or ‘?’ in place of the unknown letter(s). Enter ‘*’ to search for several replacement letters, or ‘?’ to search for one replacement letter. Crossword solutions Search clue For example, if you enter ‘For*ed’ suggestions include ‘Forced’, ‘Foresighted’, and ‘Foraged’, alternatively if you enter ‘For?ed’ the suggestions include ‘Formed’, ‘Forked’ and ‘Forced’.
Adding words to Spell Spell has two dictionaries it uses when checking the spelling of words: • • The Spell dictionary, which contains the built-in words. The Spell dictionary is always used when checking a word. • The Personal dictionary, which you can use to add other words that you want to keep in Spell, e.g. if you use a specialised vocabulary for your work. You can use the Personal dictionary in addition to the Spell dictionary.
Record RECORD You can use the Record program to make sound recordings and create alarm sounds. You can record sounds and play back from any point in the sound. Recording a sound When you open the Record program you can begin to record right away. Simply place the machine so that the microphone is near the sound source and tap the REC button or press Enter. Tap the STOP button, or press Esc to stop recording. Note: The microphone is located to the right-hand side of the keyboard.
• To record some more, tap REC or press Enter again. New sound is added to the end of the existing recording. • To start a new file, select the Create new file command from the File menu. Type in the name before you begin recording. • To save your file under a different name, tap the Save as button on the Toolbar or select the command from the File menu.
Record Microphone Loudspeak er Loudspeaker 159
File sizes and compression Digital sound recordings can be very large. In order to save disk space a compression process is applied to Record files as they are being recorded. • To save even more disk space use the Compress sound command on the Tools menu and select ADPCM (4 minutes per Mbyte) before starting to record the sound. This approximately halves the amount of space required. Search and skip functions may take slightly longer if a file is ADPCM compressed.
Bombs 161 BOMBS BOMBS-- THE NETBOOK GAME Bombs is a game of speed and logical thinking. The object of the game is to discover and mark the position of all the concealed “bombs” in a grid of squares as quickly as possible, without accidentally uncovering any of the bombs. You can select between easy, medium and hard skill levels, and 5 different grid sizes, using the Skill level button on the Toolbar. The harder the skill level, the more bombs are hidden in the grid.
How to play Scoring You can test a square by “stepping” on it. To do so: Your score for the game is the time it takes to reveal all the bombs. The top two scores for each level, together with the name of the player, are kept in the Best times list. • Highlight a square by tapping on it or by moving to it with the arrow keys. Then, to “step” on the square, tap on it again or press the Spacebar. If you step on a square containing a bomb, you lose and the game is over.
Program PROGRAMMING You can: • Create and use programs on your netBook using the built-in programming language, OPL. Complete details of OPL command syntax is described in the OPL Programming Manual, available on the PsiWin CD ROM. 163 Creating & running OPL programs 1. Create the program in the Program editor program. Simply type in the OPL commands as required. You can edit text using the menu commands in the Program editor, which work in the same way as the commands in the Word processor, e.g.
2. Tap the Tran button on the Toolbar or use the command on the Tools menu to translate the file into a program you can run on the netBook. If an error is found during translation, the cursor is positioned at the point in the program where the error is found and an error message is displayed. Refer to the OPL Programming Manual for details of error messages. 3. Once the program has been translated without errors, you can run it.
PsiWin PSIWIN Where can I find PPsiWin? siWin? This section gives you a quick introduction to PsiWin, and helps you to start using the program straight away. It shows you how to: Finding PsiWin • connect your netBook to your PC. • look at and copy files between your netBook and PC. • make your first backup. • find help on a particular subject. PsiWin can be used for many more tasks, such as printing, archiving, installing programs on your netBook and synchronizing your netBook with a PC scheduler.
There is often more than one way to access a particular feature in PsiWin, e.g. via the My Psion icon, the Menubar, or by rightclicking on an icon or file. This guide describes only the most straightforward methods of using PsiWin to help you get started. See the on-line Help for more information about other ways of using PsiWin, and setting up PsiWin to suit the way you work.
PsiWin 167 Getting connected Connecting the cable As your netBook can communicate with various devices, you need to make sure that the communications link setting on your netBook is set correctly to communicate with your PC using PsiWin. Note: If you have difficulty connecting the cable to your netBook, you may be attempting to insert the connector upside down. You should not have to apply force when inserting the connector into the port on your netBook.
Selecting a COM port Connecting with PsiWin PsiWin will search all your PC’s COM (or serial) ports to detect your netBook. When using peripherals such as modems (including internal modems) which use other COM ports on your PC, it is a good idea to set up PsiWin so that it does not search these ports. To do this: When you have connected the cable, PsiWin will automatically establish a connection between your PC and netBook.
PsiWin Connecting for the first time Working with your files When you connect to your PC for the first time, you will be asked to enter a name to identify your netBook. Looking at files on your netBook 1. A dialog will appear saying that a new Psion has been detected. Select the option to add a name for your Psion and then select OK. 2. Enter a name for your netBook and select OK. Important: You must choose a different name for each Psion you connect to your PC.
How to copy a file Using Windows Explorer, you can copy files between your PC and netBook in the same way you would copy files to a floppy disk, or another PC on a network. PsiWin can convert files as they are copied so that you can open them on the other computer straight away. 1. 2. 3. 4. 5. As PsiWin copies the file, a dialog box appears in which you can select the type of file you wish to use on the other computer. 6. The dialog suggests a suitable file type for the converted file, e.g. Excel 5.
PsiWin Opening Psion files from your PC You can open a file on your netBook using a PC application without first having to copy it to your PC drive. You can edit the file on your PC and then save it back to your netBook when you have finished. 1. To open a file from Windows Explorer, double-click on the file icon or press Enter. A dialog box appears in which you can select the type of file you wish to use on your PC. 2.
Scheduling regular backups You can set PsiWin to make automatic backups at regular intervals so you do not need to remember to back up your netBook. It is a good idea to schedule automatic backups because it means you will always have up to date copies of your netBook’s files. To do this: 1. 2. 3. Right-click on My Psion and select Properties. Move to the Backup tab. Click on Perform automatic backup and select how often you wish to backup your netBook.
Printing PRINTING You can print from most of the programs on the netBook, including Data, Agenda, Word, Contacts, Sheet, Sketch and Program. To print, you need one of the following: • A printer which is IrDA Infrared compatible, if you wish to print files using Infrared. • PsiWin installed on your PC, if you wish to print files via a PC. • A Parallel Printer Link to connect to a parallel printer. • The Docking cable and a Serial Printer Converter to connect to a serial printer.
Printing using Infrared Printing to a parallel printer You can print directly from the netBook to any Infrared capable (IrDA) printer. To set up the netBook: You can use a Parallel Printer Link to connect the netBook directly to a parallel printer. 1. To do this: 2. 3. 4. 5. Select the Printer icon from the Control panel in the System screen, or the Print setup command from the Printing commands on the File menu. If necessary, press the Printer button.
Printing Printing to a serial printer Printing to a file You can print to a serial printer using the Docking cable supplied and a Serial Printer Converter to connect to the printer. To set up your netBook to print via a serial printer: You can use the netBook to print a document to a file. To set up your netBook to print to a file: 1.
Selecting the printer model Page setup You can choose to print to various printer models. To select a printer: You can change the size of the page and specify other layout settings by selecting the Page setup command from the Print button or Printing commands on the File menu: 1. Select the Printer icon from the Control panel in the System screen, or the Print setup command from the Print button or the Printing commands on the File menu, in one of the programs from which you can print. 2.
Printing Previewing a document You can see how the document will look when printed by selecting the Print preview command from the Print button or the Printing commands on the File menu. To select the page you want to preview press the Go to button and enter the number of the page you want to view.
Printing a document You can print out all or part of a document from the Contacts, Data, Agenda, Word, Sheet, Sketch and Program editor programs. To do this: 1. 2. 3. Tap the Print button or select the command from the Printing commands on the File menu. In the dialog you need to specify how many copies of the selected pages you want to print. (In Word you can also change the range of pages to print. If you don’t change the range, one copy of the whole document will be printed.
Infrared INFRARED The netBook has Infrared built in, allowing you to transfer selected information to another netBook or Series 5/7 without the use of a cable. Before you start. Make sure that both machines are ready to communicate using Infrared. To do this, move to the System screen, then select Remote link from the Tools menu, and ensure that the Link line is set to ‘Infrared’. You can also use Infrared to print directly to printers which support Infrared - see the ‘Printing’ chapter for more details.
Selecting data to transfer Transferring the information On the machine from which information is to be transferred (the ‘sending machine’), select the information you want to transfer: 1. • • If the information is a file, ensure that the file is closed and highlight the filename on the System screen. Hold down the Shift key and tap additional filenames if you want to transfer more than one file. • If the information is an object already inserted from another program, e.g.
Infrared 4. On the sending machine, tap the command icon and select the Infrared send command (or select it from the Tools menu). If the Infrared windows are in range, the transfer begins. Infrared screens appear on both machines to indicate that the transfer is taking place, and the progress of the transfer is displayed.
When the transfer is complete Cancelling the transfer When the transfer is complete the Infrared screens disappear. There is now a copy of the selected information or file on the receiving machine. To stop the transfer while it is in progress, press Esc on either machine.
Dialling DIALLING The netBook can generate the “DTMF” tones used for dialling telephone numbers. You can only use dialling from within the Contacts program, Agenda and Data. You can dial a number as follows: • • Note: Phone systems do vary. DTMF dialling cannot be guaranteed to work with all types of phone. • Phone numbers in Contacts entry 183 If the number is included in a Contacts entry, select the entry and tap the Dial button on the Toolbar.
Setting up Entering phone numbers You can use free input dialling straight away, though you should remember to add any dial-out code (this is often a ‘9’) required to obtain an outside line if you are calling from a building that has a private exchange. You can enter a telephone number to dial in a Contacts, Data or Agenda entry. If you have already entered a telephone number in Contacts, Data or Agenda, you can set up the netBook to include the dialout code only when you need to.
Dialling Dialling phone numbers To dial a number already entered in the Contacts program, or in a Data or Agenda file: 1. 2. Highlight the entry you want to dial from. Press the Fn and Menu keys together, or tap the Dial button on the Toolbar in Contacts. The netBook will find up to five numbers in each entry. 3. Select the number you want to dial, and hold the netBook loudspeaker near to the telephone mouthpiece, approximately 2 inches (5 cm) away. • Press the Dial button to dial the number.
Dialling 186
Customising CUST OMISING YOUR NETBOOK CUSTOMISING This chapter includes some ideas for customising the netBook. Note: You can customise the way many programs work using the Preferences commands on the program’s Tools menu. Recording your own alarms You can use the Record program to create alarm sounds which can be used in Time and Agenda. • Creating your own wallpaper You can change the “wallpaper” that appears in the background on the System screen.
standard printer and print preview settings, and set up a password to protect your files from prying eyes. You can customise the positions of icons on the Extras bar, e.g. so that the icons for your favourite programs appear in particular positions. To display a dialog where you can set this, press the Enter key when the Extras bar is displayed, or tap the word “Extras” on the left of the Extras bar.
Expanding 189 EXP ANDING YOUR NETBOOK EXPANDING This chapter includes some ways in which you can expand the capabilities of the netBook. CF Card The CF card interface accepts type I and type II cards. Compact Flash cards are a cheap and convenient way to extend the storage capacity of your netBook. Psion Memory Disks are available in this format in various sizes to extend the file storage capacity and add additional applications.
PC Card The PC card interface accepts type I and type II cards. Type I PC cards are used for storage of files and additional applications. Type II PC cards can be used for additional hardware - modems for instance. Withdraw this completely and insert your new device. The card should be inserted face up and pushed in until flush with the casing. The PC card eject button should be folded away to prevent accidental removal. The PC card slot is located on the right hand side below the pen holder.
Expanding 191 RAM cards Your netBook is fitted with 32MB of RAM. This can be expanded to 64MB by adding a further 32MB RAM card. The memory cards and circuitry under the memory card doors are susceptible to damage by Electro-Static Discharge (ESD). Memory upgrades should be trusted to an authorised service agent. Note: As this upgrade will require all power to be removed, it is important to back up your data first. For additional information, refer to: \extras\support\netBook\hardware.pdf on the CD.
Docking Station The docking station allows faster and more convenient connection of the mains adapter and docking cable. 1. 2. 3. Now, each time you return to your desk, you can place your netBook onto the docking station to start charging the battery and connect to your PC. (Start PsiWin as described in the PsiWin section of this Guide). Connect your mains adapter to the socket marked DC at the rear of the docking station. Plug the mains adapter into your power outlet and switch on.
Care & Safety 193 CARE & SAFETY When used according to the instructions in this manual, the netBook should remain in good working order for many years. However, there are certain precautions you should take to ensure continued trouble-free use: • • • • • • Do keep the netBook at a room temperature of 0°C to +40°C (+32°F to +104°F) and avoid sudden extremes in temperature, exposure to direct sunlight or rain, heat sources (electric heaters, etc.), dust, sand, and other fine particles.
Powering the netBook • Your netBook is powered by a powerful Lithium Ion battery pack which under normal operating conditions will provide power for 8½ hours use. (See Prolonging battery life). • The netBook can be powered from the mains adaptor. When the netBook is powered this way, it will also charge the battery pack. The netBook should be connected to the mains adaptor as soon as you start getting the low battery message.
Care & Safety Changing the batteries If you are using your netBook away from the charger for more than 8 hours continuous use, and have a spare battery pack, you can change it when the battery warning is displayed. To do this: 1. 2. 3. 4. Ensure that the backup battery is fitted and in good condition. Switch the netBook off. Slide the battery door backwards and withdraw the battery pack. Slide in the replacement battery pack.
Battery safety Prolonging battery life • You can take steps to help your batteries last longer: • • • • • Always observe correct polarity of batteries (+ and -) when inserting them. Don’t store batteries at temperatures in excess of +60°C; the optimum storage temperature for maximum battery life is +10°C to +35°C. Don’t dispose of batteries in a fire - there is a danger of explosion. Don’t crush, puncture, open, dismantle, or otherwise mechanically interfere with batteries.
Security & backups SECURITY & BACKUPS There are no known problems with passing the netBook through airport security machines and other X-rays. There are several things that you can do to secure your files against other hazards. You can make your files “read-only” to avoid accidental deletion; back up your files regularly in case they get lost; set passwords to protect information from prying eyes and enter contact information so that your netBook can be returned to you if you lose it.
Security & backups 198
Troubleshooting 199 TROUBLESHOO TING TROUBLESHOOTING You should read this chapter if you have any questions or experience problems using your netBook. If an alarm doesn’t ring If world times don’t seem to be correct in the Time program If the alarm sounds like beeps, your battery is too low to play the alarm sound you have chosen. This is likely to be because of “daylight saving” or “summer time” settings (where clocks are put forward for the summer months).
If a file appears to have “vanished” If the netBook doesn’t seem to turn on/turn off When you tap on a program icon, the netBook will open the program with the file that you last used. If you only use one Agenda file, for example, this will always be displayed when you tap the Agenda icon. If the netBook doesn’t seem to turn on: However, if you move or rename your file, the netBook will not be able to find this “last used” file when you tap the program icon.
Troubleshooting How do I reset the netBook? If you find that you cannot exit a program normally, move to the System screen and select the List open files command from the File menu. Select the program from the list and press the Close file button. If this does not work, or if your netBook appears to have “locked up”, you can always perform a “soft reset”. This should restart your netBook while preserving most of your information.
If you can’t connect your cable If you are having difficulty connecting the cable to your netBook, you may be attempting to insert the connector upside down. Make sure that the “RS232” motif is facing up when you insert the connector. You should not have to apply force when inserting the connector into the port on your netBook.
Appendices APPENDICES Character set The netBook contains several fonts, but all have the same basic character set. This is the IBM Code Page 1252 character set. In addition to the characters that you can enter directly from the keyboard, there are many other special characters which you can use. You can display and insert them using the Insert special character command in the Word program. To insert special characters in Word: 1. 2. Open the Word file.
IBM codepage 1252 ! “ # $ % & ‘ ( ) * + , .
Appendices Specification Dimensions: Processor: Weight: 1150g. Sound: Colour full VGA Microphone - Electret with active gain control. 15 touch-sensitive icons for program selection. Power: Size: 235×182×37 mm. Screen: 7.7” 640x480 colour STN LCD panel 5 touch-sensitive icons for commands. Internal memory: ROM: 2MB, containing boot code. RAM: 32MB. Note: Information correct at time of print. Memory configurations may vary according to model (see product packaging for details).
Appendices 206
Index Inde Indexx Symbols # sign in Sheet 47 » in Agenda 69 $ sign in Sheet 48 12/24 hour clock 15, 138 3D graphs 53 numbers in Calc 118 passwords to files 29 phone numbers 184 pictures in Agenda 73 programs 32 scientific calculations 119 text in Sketch 150 titles to graphs 54 to-do entries 69 to-do lists in Agenda 70 town or city 137 voice notes in Agenda 73 words to Spell 156 A addresses absolute references in Sheet 48 accented characters 203 adding Agenda Agenda entries 63 anniversaries in Agend
bullets in Word 35 Busy view in Agenda 64 buttons in dialogs 12 C Calc program 117 calculations general 118 in Sheet 47 scientific 119 calendar in Agenda 67 in dialogs 12 Data entries 144 font in Word 34 labels in Contacts 57, 58 labels in Data 144, 145 number formats in Calc 124 templates 41 character set 203 check box 10 circles & ellipses 148 cities 131 adding 137 changing details 137, 138 deleting 137 selecting 136 sunrise and sunset times 139 calibrating the screen 20 cancelling cleaning the sc
Index currency 20 customising Agenda 74 Extras bar 188 Jotter 129 System screen 187 to-do lists 71 Web 95 cutting files & folders 30 Sketch 150 D daily appointments 69 Data 141 dialling 184 Infrared 180 labels 184 moving & renaming files 30 date 136 format 20, 138 setting 15 day entries in Agenda 63 daylight saving time 139 deadlines for To-do entries 69 decimal places in Calc 124 default printer 173 defining ranges in Sheet 49 degrees in Calc 123 deleting Agenda entries 68 alarms 134, 187 cities 13
F facsimilie.
Index hidden files 188 labels in Data 144 text in Word 36 inserting date in Jotter 127 foreign characters 203 objects in Jotter 127 objects in Word 40 page breaks 43 highlighting cells in Sheet 46 files & folders 30 text in Word 34 Home city 136 setting 15 when you travel 139 HTML installing programs 32 international dialling 137, 184 settings 20 I icons in Jotter 128 in System screen 9, 21 mains adaptors 6, 193, 205 managing emails and folders 107 files & folders 27 L IP address labels memo
microphone 157 midnight 15 miles 138 monthly appointments 69 moving Agenda entries 68 Agenda files 30 an area in Sketch 149 Data files 30 files & folders 30 multiple files and Infrared 180 multiple graphs 54 multiplying in Calc 118 N names & addresses 55 naming ranges in Sheet 49 natural logarithms 124 natural numbers in Calc 124 nautical miles 138 navigating Word files 39 non-breaking hyphen in Word 36 non-breaking space in Word 36 non-printing characters 36 Normal number format in Calc 124 notepad pr
Index priority of To-do entries 69 Program editor 163 program icons 7, 9, 23, 32, 188 program manager 21 programs described 9 running 9 proxy servers using with Web 100 PsiWin 5 connecting 168 CopyAnywhere 125 copying files 170 finding 165 Installing 165 synchronising Agenda 76 R radians in Calc 123 radio buttons 10 ranges in Sheet 49 re-sizing objects in Jotter 128 re-using answers in Calc 121 calculations in Calc 121 read-only files 29 recalculating a worksheet 49 receiving emails 112 reciprocal
Sheet solving Sheet program 45 Short Message Service.
Index time 12/24 hour format 15 am/pm clock 15 format 20 setting 15 time differences 136 Time program 131 timed entry in Agenda 63 times 131 title in System screen 7, 21, 23, 31, 187 to-do entries 69 to-do lists 69 creating 70 customising 71 renaming 70 sorting entries 71 viewing 64 tone dialling 183 toolbars 187 transferring files to PCs 24 information by Infrared 179 translating an OPL program 164 transparency in Sketch 149 travelling 139 trigonometric functions 123 Troubleshooting 199 turning on/off
Index 216
