User Manual RaySafe i2 dose manager
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RaySafe i2 dose manager user manual – Contents Contents Introduction..................................................................................................... 5 About the RaySafe i2 System.......................................................................... 5 How the system works.................................................................................... 6 About this user manual....................................................................................
RaySafe i2 dose manager user manual – Contents Other user manuals....................................................................................... 56 Technical data................................................................................................. 58 Dosimeter and real time display/dose manager memories......................... 58 Time management ........................................................................................ 58 Security and privacy requirements .................
RaySafe i2 dose manager user manual – Introduction Introduction About the RaySafe i2 System Figure 1.
RaySafe i2 dose manager user manual – Introduction How the system works The dosimeter measures and records X-ray exposure every second and transfers the data wirelessly, via radio, to the real time display. The real time display shows real time dose exposure from up to eight dosimeters in range at a time. Color indication bars (green, yellow, red) represents the intensity of the currently received exposure. The accumulated dose per individual is displayed next to the color indication bars.
RaySafe i2 dose manager user manual – Get to know dose manager Get to know dose manager This chapter describes the available features in dose manager. Instructions and commonly used work flows are found in section “Use dose manager” on page 33 . Introduction to dose manager Dose manager is a powerful, easy-to-use tool for analyzing, reporting and storing dose information as well as administrating multiple dosimeters.
RaySafe i2 dose manager user manual – Get to know dose manager 1 2 3 4 4 6 7 8 Figure 2. Dose manager overview The following items are available when you start dose manager: Table 1. Dose manager overview Item Description 1 Application menu Manage databases and printing and access the Options dialogs (see section “Application menu overview” on page 9). 2 Home Show and manage dosimeters, groups and reports (see section “Home toolbar overview” on page 10).
RaySafe i2 dose manager user manual – Get to know dose manager Item Description 5 All dosimeters Show available items (see section “All dosimeters window overview” on page 24). 6 Details tab Display information of selected items (see section “Details tab overview” on page 26). 7 Dose graph tab Show dose data as a graph (see section “Dose graph tab overview” on page 29). 8 Dose table tab Show dose data as a table (see section”Dose table tab overview” on page 32).
RaySafe i2 dose manager user manual – Get to know dose manager Table 2. Application menu functions Function Description New Create a new database. Open Open an existing database. Save as Save your current database with a new name. Print Print dose graphs, dose tables and reports. Print preview Preview and customize dose graphs and dose tables. In this menu you can also find tools to export and e-mail the current view.
RaySafe i2 dose manager user manual – Get to know dose manager Function Description Dosimeter options Show and manage options for a dosimeter that is placed in a cradle. You can only access and change dosimeter options when the dosimeter is in a cradle. When this information is changed in dose manager, it will be synchronized to real time displays and dose viewer. The dosimeter options dialog is separated in three tabs, see below. Groups Show and manage groups of dosimeters.
RaySafe i2 dose manager user manual – Get to know dose manager Dosimeter options Information tab The Information tab contains information about the person using the dosimeter. Figure 5. Information tab Table 4. Information tab functions Function Description Full name Full name of the person using the dosimeter. This text field is limited to maximum 40 characters due to space limitations in the real time display.
RaySafe i2 dose manager user manual – Get to know dose manager Function Description Displayed name The name that is displayed when the dosimeter appears in a real time display. This name is also used to identify a dosimeter in dose viewer and dose manager. This text field is limited to maximum 16 characters due to space limitations in the real time display. Dosimeter position Reflects where on the person the dosimeter is positioned and can be set to one of Head, Torso, Hand, Belly, Leg or Other.
RaySafe i2 dose manager user manual – Get to know dose manager Settings tab The settings tab contains the dosimeter’s settings. Figure 6. Settings tab Table 5. Settings tab functions Function Description Dosimeter time See the dosimeter’s time and synchronize the dosimeter’s time with your computer. Real time display mode Enable or disable the dosimeter from appearing on real time display screens.
RaySafe i2 dose manager user manual – Get to know dose manager Function Description Power mode • On – Communication with real time displays will take place and registration of dose data will occur • Off – Power saving mode. No communication with real time displays will take place and no registration of dose data will occur. Dose history Technical information The accumulated dose history, the dose rate history and Dose Sessions 1 and 2 will be reset to 0.
RaySafe i2 dose manager user manual – Get to know dose manager Dose tab The Dose tab shows and manages dose information. Figure 7. Dose tab Table 6. Dose tab functions Function Description Accumulated personal dose The dosimeter’s accumulated annual dose measured this calendar year or since last reset, measured in Sv. Time of last reset. Percentage of yearly max The dosimeter’s accumulated annual dose measured this year or since last manual reset, measured in Sv.
RaySafe i2 dose manager user manual – Get to know dose manager Function Description Dose Session 2 Trip meter for dose values. The accumulated dose for a session since last Dose Session reset, measured in Sv. Use the Reset button to reset this Dose Session to zero. Time of last reset. Total personal dose The total dose exposure for a dosimeter since last dose history reset. Time of last reset. Reports In the reports group you can find the following tools: Table 7.
RaySafe i2 dose manager user manual – Get to know dose manager Real time displays The real time displays group provides the following tools: Table 8. Real time displays group functions Function Description Synchronize Synchronize data from real time displays that are added to dose manager. Manage Find real time displays in your local network and add them to dose manager. Manage real time displays that are added to dose manager. Synchronize USB Synchronize real time display data from USB.
RaySafe i2 dose manager user manual – Get to know dose manager Function Description Show all Show all available data for the selected dosimeter(s). The time range will start the first date any dosimeter begun to measure dose and stop the last date any dosimeter was synchronized. Left Shift the time range one step backward. If you have selected year/ month/week/day, the time range will move one year/month/week/day backward.
RaySafe i2 dose manager user manual – Get to know dose manager Function Description Show details Checked: The graphs will display dose rate samples for every second, where such data is available. Unchecked: the graphs will display mean dose rate values per hour. Events Show/hide events, such as synchronization occasions, in the dose graph.
RaySafe i2 dose manager user manual – Get to know dose manager Function Description Export Export all visible data from the dose table to one of the following formats: • Microsoft Excel • CSV (Comma-Separated Values, which is a common standard for text spread sheet files that can be used in most spread sheet and database applications such as Excel, Access and Open office.) To make all data visible in the dose table, click Expand All, see section “Export data from a dose table” on page 44.
RaySafe i2 dose manager user manual – Get to know dose manager Reports preview toolbar overview Figure 9. Reports preview toolbar The reports preview toolbar provides the following tools: Page Setup group Access tools to change the layout of the report. Table 13. Page setup group functions Function Description Scale Resize the report to either a percentage of the normal size or to fit a certain page width. Page setup Change the page layout of the report.
RaySafe i2 dose manager user manual – Get to know dose manager Zoom group Access tools to customize the display of the report. Table 15. Zoom group functions Function Description Select Select and drag guides in the report to increase or decrease the margins. Hand tool Move the report within the reports window. Reports Preview toolbar overview Magnifier Increase/decrease the view magnification in the reports window one step. Many pages View one or multiple pages.
RaySafe i2 dose manager user manual – Get to know dose manager Document group Access tools to export or e-mail the report. Table 16. Document group functions Function Description Export Export a report in one of the following file formats: E-mail as • PDF • HTML • MHT • RTF • CSV • XLS • TXT • Image (BMP, GIF, JPG, PNG, TIFF, EMF, WMF) E-mail a report in one of the file formats listed above. Preview group Manage the report preview. Table 17.
RaySafe i2 dose manager user manual – Get to know dose manager Figure 10. All dosimeters window When show dosimeters is selected, the following information is visible in the All dosimeters window: Table 18. All dosimeters window overview Item Description Dosimeter ID A unique dosimeter serial number. Displayed name The name that is displayed in the real time display online view. Full name Full name of the person using the dosimeter. Clinical role One of doctor, nurse, technician or other.
RaySafe i2 dose manager user manual – Get to know dose manager Item Description Battery status The dosimeter’s battery status: • Green: normal use. • Yellow: normal use. • Red: the dosimeter need to be replaced in 4 – 6 months at normal use. • Crossed battery: there is no battery left. The dosimeter does not measure radiation and will not communicate with real time displays.
RaySafe i2 dose manager user manual – Get to know dose manager Table 19. Dosimeter details items Item Description Dosimeter information For descriptions, see “Table 18. All dosimeters window overview” on page 25. Dose information For descriptions, see “Table 18. All dosimeters window overview” on page 25. Member of groups Shows the groups the dosimeter belongs to, if any. Notes View and write optional notes about the dosimeter. Group details Figure 12.
RaySafe i2 dose manager user manual – Get to know dose manager Report details Figure 13. Report details When a report is selected in the reports window, you can access the following information in the details tab: Table 21. Report details items Item Description Period The report’s time period. Name View and change the report’s name. Header text View and change an introduction to the report. Grouping enabled Check this box to enable group name in the report.
RaySafe i2 dose manager user manual – Get to know dose manager Dose graph tab overview Figure 14. Dose graph overview In the dose graph tab, data from one or several dosimeters will be presented as a graph. It is possible to navigate in the graph and to customize the view according to your needs, see section “View dose history as a graph” on page 40 and section “View dose history as a graph” on page 46 for instructions.
RaySafe i2 dose manager user manual – Get to know dose manager Figure 15. Graph legend Selections in a dose graph Figure 16. A selection in a dose graph Make selections in a dose graph to analyze a certain time span further, see section “Make a selection in a graph” on page 41. When you have made a selection, the following information is available in the graph legend: Table 22. Item Description Selection summary An overall description about the selection.
RaySafe i2 dose manager user manual – Get to know dose manager Item Description Start The selection’s start date and time. End The selection’s end date and time. Span The selection’s duration in number of days and hours. Name Sort the list of dosimeters in a selection either ascending or descending. Dose The total dose in the selected time span. Peak dose rate The maximum dose rate in the selected time span. Mean dose rate The mean dose rate in the selected time span.
RaySafe i2 dose manager user manual – Get to know dose manager Dose table tab overview Figure 17. Dose table overview In the dose table tab, data from one or several dosimeters will be presented as a table. It is possible to navigate in the table and to customize the view according to your needs, see section “View dose history as a table” on page 42 and section “View dose history as a table” on page 48 for instructions.
RaySafe i2 dose manager user manual – Use dose manager Use dose manager This chapter contains instructions and commonly used work flows in dose manager. Detailed descriptions of all the available features are found in section “Get to know dose manager” on page 7. Get started with dose manager Change dosimeter information and settings When you change the dosimeter’s information and settings in dose manager the dosimeter will synchronize these changes to real time displays and dose viewer.
RaySafe i2 dose manager user manual – Use dose manager Figure 18. Dosimeter information tab Information tab – Change information about the person using the dosimeter. Store or discard changes with Save or Cancel. Figure 19. Dosimeter settings tab Settings tab – Change the dosimeter’s settings and access information about the dosimeter. The actions synchronize time and reset dose history are applied immediately. Store or discard all other changes with Save or Cancel.
RaySafe i2 dose manager user manual – Use dose manager Figure 20. Dosimeter settings Dose tab Dose tab – View the current accumulated dose for the dosimeter and reset Dose Session 1 and 2. The action reset Dose Session is applied immediately and also exits the dialog. 4. Wait for a few seconds before you remove the dosimeter from the cradle after you have saved the changes. Collect data from dosimeter Follow the instructions below to collect data from a dosimeter: 1.
RaySafe i2 dose manager user manual – Use dose manager Collect data from real time display Follow the instructions below to collect data from one or several real time displays in your local network: 5 1 3 4 2 Figure 21. Collect data from real time display 1. Click the button Manage in the Home toolbar. 2. Select Find real time displays and wait while dose manager is searching for real time displays in your network. 3. Select a real time display and click Select. 4.
RaySafe i2 dose manager user manual – Use dose manager Troubleshooting If communication with a real time displays that has been manually added to the list by using its network address does not work, it might be a result of network configuration. Make sure that the real time display and Dose manager PC is connected to the same network and use the same subnet mask. If the problems cannot be resolved, contact the local network administrator.
RaySafe i2 dose manager user manual – Use dose manager WARNING Deleting a dosimeter from the All dosimeters window will result in removing the dosimeter and all related dose history from the dose manager database. Work with dose sessions Use Dose Session 1 and 2 to measure dose for specific time spans, for example a specific procedure or a working day. The end user can easily reset these Dose Sessions in the real time display without the use of a computer.
RaySafe i2 dose manager user manual – Use dose manager Note Dose manager does not handle backup and restore. Therefore you have to make sure that you are saving the database in a location that is backed up. Work with the main window Customize the columns Figure 23. Customize columns Follow the instructions below to add or remove columns in the main window: 1. Right-click in the column header row in the main window and select Show field chooser. 2.
RaySafe i2 dose manager user manual – Use dose manager Analyze dose history from one dosimeter View dose history as a graph 3 4 1 5 2 Figure 24. View dose history as a graph Follow the instructions below to view dose history as a graph: 1. Select the dosimeter you would like to analyze in the All dosimeters window. 2. Click the tab Dose Graph to see the dose data presented as a graph. 3. Click Show all. All available data for the selected dosimeter will appear.
RaySafe i2 dose manager user manual – Use dose manager To change the graph colors, select a dosimeter and right-click on it. Select either dose graph color or dose rate graph color and choose your preferred color and click OK. Navigate in a graph Figure 25. Zoom in a graph Perform the following actions to navigate in a graph: 1. Use the mouse to left click and drag in the graph to increase the view magnification. 2. Use the tools in the dose navigation toolbar to navigate further in the graph.
RaySafe i2 dose manager user manual – Use dose manager View dose history as a table 5 3 1 4 2 Figure 27. View dose history as a table Follow the instructions below to view dose history as a table: 1. Select the dosimeter you would like to analyze in the All dosimeters window. 2. Click the tab Dose Table to see the dose data presented in a table. 3. Click Show all. All available data for the selected dosimeter will appear.
RaySafe i2 dose manager user manual – Use dose manager Print data from a dose graph or dose table Figure 28. Print dose history The currently viewed dose graph or dose table can be printed. The same data that is displayed will be printed. Follow the instructions below to print: 1. Enter the application menu and either select Print or continue with steps 2 – 3. 2. Select Print Preview to preview and customize the print area. In this menu you can also find tools to export and e-mail the current view. 3.
RaySafe i2 dose manager user manual – Use dose manager Export data from a dose table 3 2 4 1 Figure 29. Export data from dose table Follow the instructions below to export data from a dose table for further analysis: 1. Make sure that you are in the Dose Table view. 2. Select the dosimeter(s) from which you want to export data. Note that all dosimeters in a selection may not have been exposed to radiation during the same time. 3. Click the Export button and select your preferred file format. 4.
RaySafe i2 dose manager user manual – Use dose manager Note that all dosimeters in a selection may not have been exposed to radiation during the same time. 3. Select the cells that you want to copy by clicking on the first and last row that are going to be included. 4. Copy the cells with the command ctrl + c. 5. Paste the copied cells in the target document with the command ctrl + v. Export data to a tab-separated text file 1. Make sure that you are in the Dose Table view. 2.
RaySafe i2 dose manager user manual – Use dose manager Analyze dose data from several dosimeters View dose history as a graph 3 1 4 2 Figure 30. Analyze dose history from several dosimeters Follow the instructions below to view dose history from several dosimeters as a graph: 1. Select either: • Several dosimeters in the All dosimeters window by holding down Ctrl while clicking on the dosimeters. Or • A group of dosimeters. 2. Click the tab Dose Graph to see the dose data presented as a graph. 3.
RaySafe i2 dose manager user manual – Use dose manager To make the graph legend permanently visible, click the pin in the upper right corner. Click the pin again to hide the graph legend. To change the graph colors, select a dosimeter and right-click on it. Select either dose graph color or dose rate graph color and choose your preferred color and click OK. 5 8 7 6 8 Figure 31.
RaySafe i2 dose manager user manual – Use dose manager View dose history as a table 3 4 1 2 Figure 32. View dose history as a table Follow the instructions below to view dose history as a table: 1. Select either: • Several dosimeters in the All dosimeters window by holding down Ctrl while clicking on the dosimeters. Or • A group of dosimeters. 2. Click the tab Dose Table to see the dose data presented in a table. 3. Click Show all. All available data for the selected dosimeter will appear.
RaySafe i2 dose manager user manual – Use dose manager NOTE The data presented in the table depends on which time span is used.
RaySafe i2 dose manager user manual – Use dose manager Reports You can easily create reports for further analysis of both separate dosimeters and groups of dosimeters. Create reports 1 2 3 Figure 33. Create a report Follow the instructions below to create a report for dose data: 1. Click the Show button in the reports group. 2. Click New. Dose manager will open a Report Wizard. 3. Select one of the standard templates and press Next. 4.
RaySafe i2 dose manager user manual – Use dose manager If the end time for the report is in the future, for example if you make a report for the current year before it is ended, the report will be dynamically updated each month. 6. Click Create. 7. Access the report preview mode by double-clicking it in the Main toolbar. Exit the report preview by clicking Close. Export or e-mail a report NOTE To be able to e-mail a report you need to have an external e-mail client installed on your computer.
RaySafe i2 dose manager user manual – Use dose manager 3 5 4 Figure 35. Export or e-mail a report 3. Select either Export or E-mail as in the Document toolbar and select the preferred file format. 4. Enter export options. 5. Click Close to exit the report preview mode. Dose manager options Set password To protect the information stored in dose manager, it is possible to set an optional password that will be required when dose manager is launched. Follow the instructions below to set a password: 1.
RaySafe i2 dose manager user manual – Use dose manager 4. Repeat the password in the field Verify Password. 5. Click OK. Change password Follow the instructions below to change the current password: 1. Click the Application menu. 2. Select Options. 3. Enter your current password in the field Current Password. 4. Enter a new password in the field New Password. 5. Repeat the new password in the field Verify Password. 6. Click OK.
RaySafe i2 dose manager user manual – Using the dosimeter Using the dosimeter Introduction Figure 36. The dosimeter The dosimeter is an active dose meter designed for maintenance-free usage throughout its lifetime. You can personalize the dosimeter’s appearance by attaching one of the 8 inlays of different color, which are delivered together with the dosimeter. (Select which color to show on the real time display, using the dosimeter options dialog, see “Figure 5.
RaySafe i2 dose manager user manual – Using the cradle Using the cradle Introduction Figure 37. The cradle The cradle is a dock station that lets you connect a dosimeter to a computer for data read out as well as dosimeter options writing into the dosimeter. Getting started NOTE Do not connect the cradle to the computer unless dose viewer/dose manager and the cradle driver are installed on the computer. 1. Start the dose manager application. 2. Connect a cradle to your computer’s USB port. 3.
RaySafe i2 dose manager user manual – Troubleshooting Troubleshooting Dose manager and cradle Table 24. Dose manager and cradle troubleshooting Problem Solution The dosimeter does not appear in dose manager Check that the dosimeter is correctly fitted into the cradle Dose manager does not detect the cradle • Check the USB connection between the cradle and the computer. • Install the cradle driver manually. All the driver files are located on the installation CD in the folder “CradleDriver”.
RaySafe i2 dose manager user manual – Troubleshooting • The real time display is described in the system user manual.. • More information about installation and maintenance can be found in the service manual, delivered with the system.
RaySafe i2 dose manager user manual – Technical data Technical data Dosimeter and real time display/dose manager memories Dose rate samples that have been overwritten in the dosimeter’s dose rate memory may still be available in the real time display and dose manager memories.
RaySafe i2 dose manager user manual – Technical data TCP/UDP Port number Protocol Additional note UDP 8060 Proprietary discovery protocol Protocol (bidirectional) used for real time display discovery Encryption RaySafe i2 data is encrypted during transmission, at rest on the real time display and is stored in an encrypted dose manager database.
