80 OPERATING INSTRUCTIONS COPY REFERENCE Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
RICOH COMPANY, LTD. 15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo Telephone: Tokyo 3479-3111 U.S.A. RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 Spain RICOH ESPAÑA S.A. Av.Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 The Netherlands RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 Italy RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500 United Kingdom RICOH UK LTD.
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
USA (This information is for facsimile option users only.) ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company. 2. This equipment uses the following USOC jack: RJ11C 3.
Safety Information When using your machine, the following safety precautions should be always followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Ignoring this warning could cause serious injury or even death. R CAUTION: Ignoring this caution could cause injury or damage to property. Examples Of Indications Symbols R mean a situation that requires you take care. Symbols v mean “Hot surface”. Do NOT carry out the operation represented by this symbol m.
R WARNING: • Only connect the machine to the power source described on the inside front cover of this manual. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire. • Do not plug or unplug the power cord with your hands wet. Otherwise, an electric shock might occur.
• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics.
R CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury. • After you move the machine, fix it with the caster fixture. Otherwise, the machine might move or come down to cause a personal injury. • Before moving the machine, be sure to pull all four handles fully out. Not doing this may result in an injury, such as getting your fingers pinched.
• Do not eat or swallow toner. • Keep toner (used or unused) and toner containers out of reach of children. • This equipment is only to be installed by a qualified service personnel. • Deliver to collection point for waste products. Do not be disposed of via domestic refuse collection.
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
- Recycled paper Please contact your sales or service representative for recommended recycled paper types that may be used in this machine.
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
What You Can Do with this Machine (Copy Mode) Sort Auto Reducel/Enlarge ⇒ Page 54 Combine ⇒ Page 37 ⇒ Page 34 2 Originals → 1Copy Sort 1 1 2 3 1 2 3 1 2 3 1 2 2 1 2 3 4 Originals → 1Copy 1 Zoom ⇒ Page 53 2 1 2 3 4 Rotate Sort *1 3 4 8 Originals → 1Copy 1 3 3 1 2 2 3 1 1 2 1 2 2 3 1 2 3 4 5 6 7 8 7 8 Series Copy ⇒ Page 57 1 2 1 2 Selecting Copy Paper ⇒ Page 33 Selecting Original Type Setting ⇒ Page 32 Adjusting Copy Image Density ⇒ Page 31 *1 The optional pape
TABLE OF CONTENTS Guide to Components ............................................................................... Options ....................................................................................................... Type 1 ........................................................................................................... Operation Panel ......................................................................................... Panel Display ...............................................
Program—Storing Your Copy Settings in Memory .............................. 47 Storing Your Settings .................................................................................. 47 Deleting a Program ..................................................................................... 48 Recalling a Program.................................................................................... 48 Other Functions.......................................................................................
5. Remarks Do's and Don'ts ....................................................................................... Where to Put Your Machine.................................................................... Machine Environment ................................................................................. Power Connection....................................................................................... Access to Machine ...............................................................................
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Guide to Components 1. Platen cover (option) or Document Feeder (ADF) (option) Lower the platen cover over originals placed on the exposure glass for copying. If you have the document feeder, insert a stack of originals here. They will be fed automatically. (The illustration shows the document feeder.) 2. Exposure glass Position originals here face down for copying. See ⇒ P.14 “Originals”. 3. Internal tray Copied paper is delivered here face down. 4.
1. Bypass tray Use to copy onto OHP transparencies, adhesive labels, translucent paper, post cards, envelopes and non-standard size paper. See ⇒ P.39 “Copying from the Bypass Tray”. 2. Side cover 3. Paper tray side cover Open this cover to remove jammed paper which fed from the paper tray unit. 4. Optional paper tray side cover Open this cover to remove jammed paper which fed from the optional paper tray unit. Open to remove jammed paper fed from the paper tray, or to replace the toner cartridge. 1.
Options 1. Internal tray 2 (1 bin tray) If you selected this as the output tray, copied paper is delivered here face down. See “14. Output Tray Prio.” in the “System Settings”. 2. Platen cover Lower this cover over originals for copying. 3. Document feeder (ADF) Insert a stack of originals here. They will be fed automatically. 4. Paper tray unit Consists of two paper trays. 5. Paper tray unit Consist of one paper tray.
Operation Panel 1. {User Tools/Counter} key 6. {Clear Modes}} key • User Tools Press to change the default settings and conditions to meet your requirements. • Counter Press to check or print the total number of copies made. See ⇒ P.75 “User Tools (Copy Features)”. Press to clear the previously entered copy job settings. 2. Operation panel for facsimile mode (for machine with optional fax function) Use to switch to and from Energy Saver mode. See ⇒ P.49 “Energy Saver Mode— Saving Energy”. 8.
12. {Sort}} key 20. {Clear/Stop}} key Sort/Rotate Sort: automatically sorts copies. While entering numbers, press to cancel a number to have entered. While copying, press to stop copying. 13. {Combine/Series Copy} key Press to select “Combine” or “Series Copy”. 21. {Start}} key 14. {Original Type}} key Press to start copying. Use to set the Auto Start. See ⇒ P.50 “Auto Start—Entering Copy Job Settings During the Warm-up Period”. Press to select the type of your originals. 15.
Panel Display The panel display shows operational status, error messages, and function menus. Important ❒ Do not apply a strong shock or force of about 30N (about 3kgf) or more to the panel display. Otherwise, the display might be damaged. Note ❒ When you select or specify an item on the panel display, it is highlighted like Auto . ❒ Keys appearing as OK cannot be used. ❒ By default, the machine is in Copy mode when you switch on. This can be changed.
❖ Function menu display 1. Displays operational status or message. 2. Displays items which can be selected or specified. ❖ Common keys [OK] Sets a selected function or entered value and returns to the previous display. [Cancel] Cancels a selected function or entered value and returns to the previous display. [↑ ↑Prev.][↓ ↓Next] When there are too many items fit on the display, use these keys to move between pages. 01 Press to highlight the selection you wish to select.
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1. Basics Starting the Machine To start the machine, turn on the operation switch. Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See “08. Energy Saver Timer”, “09. Auto Off Timer” of the System Settings. all fax files in memory will be lost. See “Turning Off The Power” of the Facsimile Reference. When the Machine Only with Copy Feature Turning on the power - Power switches This machine has two power switches: See ⇒ P.
Basics When the machine is set for user codes Turning off the power A Enter A Turn the main switch off. your user code using the {Number} keys. Then press the {#} key. 1 Note ❒ To prevent others from making copies with your user code, press the {Clear Modes} key and the {Clear/Stop} key simultaneously after copying. Reference For setting user codes, see ⇒ P.81 “1. General Features4/4”. When the {Energy Saver} indicator is lit The machine is in Energy Saver mode. A Press the {Energy Saver} key.
Starting the Machine When the Machine with Fax or Printer Option Turning on the power A Make sure that the power cord is plugged into the wall outlet firmly and the Main Power indicator is lit. B Press the operation switch to make the On indicator light up. When the machine is set for user codes A Enter your user code using the {Number} keys. Then press the {#} key.
Basics Turning off The power A Turn the operation switch off. 1 Important ❒ If you want to unplug the power cord or turn off the main power switch, make sure that the remaining memory space indicates 100% on the display for facsimile mode. ❒ Fax files stored in memory will be lost an hour after you turn the main power switch off or you unplug the power cord. See “Turning Off The Power” of the Facsimile Referencre.
Changing Modes Changing Modes You can use this machine not only as a copier, but optionally as a fax or printer machine as well. Press the {Copy} key to use copy functions, press the {Fax} key to use facsimile functions, or press the {Printer} key to use printer functions. 1 Limitation ❒ You cannot switch modes in any of the following cases: • • • • When scanning in a fax message for transmission. During immediate transmission. When accessing the user tools. During interrupt copying.
Basics Originals Sizes and Weights of Recommended Originals 1 ❖ Metric version Where original is set Original Size Original Weight Exposure glass Up to A3 -- Document feeder A3L – A5KL 40 – 128g/m2 Where original is set Original Size Original Weight Exposure glass Up to 11" × 17" -- Document feeder 11" × 17"L – 51/2" × 81/2"KL 11 – 34 lb ❖ Inch version Non-recommended originals for the document feeder Setting the following originals in the document feeder might cause paper misfeeds or
Originals Sizes Difficult to Detect It is difficult for the machine to detect the sizes of the following originals, so select the paper size manually. • Originals with indexes, tags, or other projecting parts • Transparent originals such as OHP transparencies or translucent paper • Dark originals with many letters and drawings • Originals which partially contain solid image • Originals which have solid image at their edges • Originals other than those (with ❍) in the table below. See ⇒ P.
Basics Original Sizes and Scanning Area/Missing Image Area ❖ Exposure glass 1 Reference position A3 Horizontal size Vertical size Maximum Scanning area A3 (297x420mm) 11"x17" (279x432mm) A4 A3 CP01AEE ❖ Document feeder Horizontal size Vertical size Maximum Scanning area (297x1,260mm) (11.7"x49.6") A4 A3 CP02AEE Limitation ❒ Even if you correctly set originals in the document feeder or on the exposure glass, 0.5mm – 3.5mm margins on top and left sides or 0.
Copy Paper Copy Paper Recommended Paper Sizes and Types 1 The following limitations apply to each tray: Metric version Inch version Paper weight Paper capacity 60 – 90 g/m2, 16 – 24 lb 250 sheets Paper tray (Tray 1) (Adjust the paper size selector) A3L, A4KL, A5K, 81/2" × 11"K, 81/2" × 13"L A4K, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 81/2" × 13"L Paper tray (Tray 1) (Specify the size with "11.Special Pap." of the System settings.
Basics 1 Bypass tray Metric version Inch version Standard size (Plain paper) A4L, A5L Standard size (Thick paper)*5 A3L, A4L, A5L, 8" × 13"L 11" × 17"L, 81/2" × 11"L 105 – 162 g/m2, 28 – 43 lb Standard size (Plain paper)*6 A4L, B5KL, A5K, B6L, 16K*2KL, 81/2" × 11"KL, 81/2" × 51/2"L, 71/4" × 101/2"K A4KL, B5KL, A5KL, B6L, 16K*2KL, 81/2" × 11"K, 81/2" × 51/2"L, 71/4" × 101/2"KL 60 – 104 g/m2, 100 sheets 16 – 27 lb B4L, 8K*1L, 11" × 17"L, 81/2" × 14"L, 81/2" × 13"L, 81/4" × 13"K A3L, B4L, 8K*1L,
Copy Paper Bypass tray Metric version Inch version Paper weight Paper capacity Custom size*7 Vertical: 90– 305 mm Vertical: 3.5" – 52–157 g/m2, 16 – 42 lb 12.0" mm 10 sheet 1 Horizontal: 148 Horizontal: –1,260 mm 5.8"–49.6" mm Postcards, adhesive labels, translucent paper, OHP transparencies Custom size*7 Envelopes Com#10 Env 241.3 × 104.8 mm, 9.5" × 4.2" 72–90 g/m2, 19 – 24 lb C6 Env 162 × 114 mm, 6.4" × 4.5" DL Env 220 × 110 mm, 8.7" × 4.4" Monarch Env 190.5 × 98.4 mm, 7.5" × 3.
Basics Envelopes Note ❒ When copying on envelopes, use the bypass tray and specify the size. See⇒ P.43 “When Copying onto Envelopes”. 1 ❒ Specification of envelopes are follows: Metric version Inch version Weight 72 - 90 g/m2 Recommended weight and size 72 g/m2, 114 × 162 mm 24 lb, 37/8" × 71/2" (Monarch) (C6 Env) 19 - 24 lb ❒ You can load up to 10 envelopes (72 - 90 g/m2, 19 - 24 lb) onto the bypass tray at a time, without forcibly preassign them.
Copy Paper ❒ Before setting envelopes, make sure that they are rectangular in shape. Refer to the following illustrations. Metric version Inch version 1 1 2 2 TS3X020E 1 TS3X010E AGood construction for envelopes AGood construction for envelopes BPoor construction for envelopes BPoor construction for envelopes ❒ Avoid using the non-supported envelopes listed on P.
Basics Note ❒ Do not use the following type of paper because a paper misfeed might occur. • Bent, folded, or creased paper • Torn paper • Slippery paper • Perforated paper • Rough paper • Thin paper that has low stiffness • Paper with much paper dust on its surface ❒ Do not use envelopes in the following conditions.
Toner Cartridge Toner Cartridge Handling Toner 1 R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics. R CAUTION: • Do not eat or swallow toner. • Keep toner (used or unused) and toner containers out of reach of children. R CAUTION: • This machine has been tested for safety using this supplier's parts and consumables.
Basics 1 24
2. Copying Basic Procedure A When the machine is set for user code, enter the user code with the {Number} } keys and then press the {#} } key. F Enter the number of copies required with the {Number} } keys. Reference See ⇒ P.49 “User Codes”. B Make sure that the machine is in Copy mode. Note ❒ If not, press the {Copy} key. C Make sure that there are no previous settings remaining. Note ❒ To clear settings, press the {Clear Modes} key. D Set your originals. Reference See ⇒ P.27 “Setting Originals”.
Copying - Auto Reset The machine returns to its initial condition automatically after your job is finished, after a certain period of time. This function is called “Auto Reset”. 2 Note ❒ You can change the Auto Reset time. See “09. Copy Auto Reset” in ⇒ P.80 “1. General Features 3/4”. - Auto Off The machine turns itself off automatically after your job is finished, after a certain period of time. This function is called “Auto Off”. Note ❒ You can change the Auto Off time. See “09.
Setting Originals Setting Originals Limitation ❒ Set the original after correction fluid and ink has completely dried. Not taking this precaution could mark the exposure glass and cause marks to be copied. Note ❒ Basically the originals should be aligned to the rear left corner. However, some copy functions may produce different results depending on the direction of the originals. For details, see explanations of each function.
Copying Setting Originals in the Document Feeder Important ❒ When copying onto translucent paper, set your originals one at a time in the document feeder to avoid multiple feeds and damage to originals. See⇒ P.29 “Setting one original at a time (SADF) mode” 2 Setting a stack of originals in the document feeder A Set the aligned originals face up into the document feeder. Note ❒ Do not stack originals above the limit mark.
Setting Originals Setting one original at a time (SADF) mode Important ❒ Hold the document from the front when setting it. If your hand covers the internal sensor, it will not operate correctly and the original could be damaged. ❒ When setting pages of documents 1 page at a time in the ADF using Auto Paper Select and Auto Reduce/Enlarge, these features adapt to the size of the scanned original. A Set one original face up into the document feeder. Then, press the {Start} } key.
Copying Note ❒ To avoid a multi-sheet feed, shuffle the originals before settings them in the document feeder. When you select the bypass tray A Press the {#} } key. B Press the [Orig. Size] key. ❒ You can set one original at a time. See ⇒ P.29 “Setting one original at a time (SADF) mode” 2 C Press the 01 key to choose the tray from the paper tray, paper tray unit (option), or the bypass tray. C Enter the Horizontal size with the } keys. Then press the {#} } {Number} key. D Press the {#} key.
Basic Functions Basic Functions The following basic functions are explained in this section. ❖ Adjusting Copy Image Density Auto and Manual Image Density ❖ Selecting Original Type Setting Text, Text·Photo, Photo ❖ Selecting Copy Paper Auto Paper Select and Manual Paper Select ❖ Auto Reduce/Enlarge The machine can choose an appropriate reproduction ratio based on the paper and original sizes you select.
Copying Manual image density A Press the {Auto Image Density} } key to cancel it. B Press the {Lighter} } or {Darker} } key to adjust the image density. 2 Combined auto and manual image density A Make sure that the Auto Image Density indicator is lit. B Press the {Lighter} } or {Darker} } key to adjust the density. Selecting Original Type Setting Select one of the following types to match your originals: ❖ Text Select this mode when your originals contain only letters (no pictures).
Basic Functions ❒ When the Toner Saving mode is specified , the whole image gets lighter. ❒ When you cannot make clear copies, you can adjust the quality level of copies for each of the original types (Text, Text Photo, Photo). See ⇒ P.63 “If You Cannot Make Clear Copies". • Selecting Copy Paper There are two ways to select copy paper: ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on the original size and the reproduction ratio.
Copying ❖ Metric version 2 Where original is set Original size and direction Exposure glass A3 L, B4 L, A4 KL, B5 KL, 81/2" × 13" L Document feeder A3 L, B4 L, A4 KL, B5 KL, A5 KL, 81/2" × 13" L ❖ Inch version Where original is set Original size and direction Exposure glass 11" × 17" L, 81/2" × 14" L, 81/2" × 11" KL, 10" × 8" L, 81/2" × 13" L, 10" × 14"L Document feeder 11" × 17" L, 81/2" × 14" L, 81/2" × 11" KL, 51/2" × 81/2" KL, 10" × 14"L ❒ For some originals, the original size might not b
Basic Functions Auto Reduce/Enlarge—Having the Machine Choose the Reproduction Ratios The machine can choose an appropriate reproduction ratio based on the paper and original sizes you select.
Copying B Select the paper tray by pressing 01. 2 Note ❒ The enlargment/reduction ratio automatically calculated to match the size of copy paper you have chosen is displayed.
Sort Sort The machine can scan your originals into memory and automatically sort the copies. There are two types in the Sort function: ❖ Sort Copies can be assembled as sets in sequential order. 1 2 3 1 2 3 1 2 3 1 2 3 ❖ Rotate Sort Every other copy set is rotated by 90°KL and delivered to the copy tray. 3 3 1 2 2 3 1 1 2 1 2 3 Limitation ❒ You cannot use the bypass tray with this function.
Copying A Press the {Sort}} key. When setting an original on the exposure glass or in the document feeder Reference ⇒ P.29 “Setting one original at a time (SADF) mode” 2 A Set the original, then press the } key. {Start} B Enter the number of copy sets with the {Number} } keys. Limitation ❒ The maximum number of sets is 99. C Set your originals. When setting a stack of originals in the document feeder A Set a stack of originals in the document feeder, then press the {Start} } key.
Copying from the Bypass Tray Copying from the Bypass Tray Use the bypass tray to copy onto OHP transparencies, adhesive labels, translucent paper, post cards, envelopes and copy paper that cannot be set in the paper tray. Note ❒ The machine can automatically detect the following sizes as standard size copy papers: Reference For details about paper capacity of the bypass tray, see ⇒ P.17 “Copy Paper”. 2 A Open the bypass tray.
Copying C Lightly insert the copy paper face down until the it stops. Adjust the guides to copy paper size. The k indicator on the display is automatically selected. 2 3: Paper guide When copying onto custom size copy paper Important ❒ You should specify the size of copy paper to avoid paper misfeeds. ❒ If you select Standard or Custom as the Paper Size setting, these functions will remain in effect even after Auto Clear or pressing the {Clear Modes} key. You can alter this behavior by changing “12.
Copying from the Bypass Tray E Enter the horizontal size of the paper with the {Number} } keys, } key. then press the {#} Note ❒ To change the number entered, press the {Clear/Stop} key and enter the new number. G Press the [Exit] key. 2 When copying onto standard size copy paper Important ❒ If you select Standard or Custom as the Paper Size setting, these functions will remain in effect even after Auto Clear or pressing the {Clear Modes} key. You can alter this behavior by changing “12.
Copying D Select [Std. size] with the 01 keys. Then press the [Custom] key. 2 E Select the desired size with the [NEXT] , [Prev.] or the 01 keys, then press the [OK] key. When copying onto OHP transparencies or thick paper Important ❒ If you select Thick Paper/Special Paper as the Paper Type setting, these functions will remain in effect even after Auto Clear or pressing the {Clear Modes} key. You can alter this behavior by changing “12. Reset Bypass Set". See⇒P.80 “1. General Features 3/4".
Copying from the Bypass Tray E Press the [Exit] key. Reference To go on to specify a paper size, press the [Pap. Size] key. See ⇒ P.37 “When copying onto custom size copy paper”. See ⇒ P.38 “When copying onto standard size copy paper”. E Set your originals and press the {Start} key.
Copying B Lift the paper hold lever. Then swing out the extender. D Lower the paper hold lever. 2 1: Paper hold lever 2: Extender E Make sure the [Bypass] is selected. C Lightly insert the envelopes face down and the sides of the flaps on the right as shown below. Important ❒ Make sure that the envelope flap are securely folded down, and that there is no air inside the envelopes. ❒ You can load up to 10 envelopes (72-90g/m2, 19-24 lb).
Copying from the Bypass Tray I Press the [Pap.Size] key. L Enter the vertical size of the envelope with the {Number} keys, then press the [OK] key. 2 J Select [Custom Size] with the 01 keys. Then press the [Custom] key. Note ❒ You have to enter the size as follows: ❖ Metric version Horizontal × Vertical K Enter the horizontal size of the envelope with the {Number} keys, then press the {#} key. Com #10 Env 241.3 × 104.8mm C6 Env 162 × 114mm DL Env 220 × 110mm Monarch Env 190.5 × 98.
Copying M Press the [EXIT] key. 2 N Set your originals and press the {Start} key. Note ❒ Push on the center of the bypass tray to close it.
Program—Storing Your Copy Settings in Memory Program—Storing Your Copy Settings in Memory You can store frequently used copy job settings in machine memory, and recall them for future use. ❖ Storing Your Settings You can store your settings you frequently use. ❖ Deleting A Program You can delete a stored program. B Press the {Program}} key. 2 THYS090E C Press the [Store] key. ❖ Recalling A Program You can recall a stored program. Note ❒ You can store up to ten programs.
Copying E To delete another program, repeat Deleting a Program steps C and D. You can delete a stored program. A Press the {Program}} key. 2 F Press the [Exit] key. THYS090E B Press the [Delete] key. Recalling a Program You can recall a stored program. A Press the {Program}} key. C Select the program number you want to delete with the 01 keys. Then press the [OK] key. THYS090E B Select the program number you want to recall with the 01 keys. Then, press the [OK] key.
Other Functions Other Functions Energy Saver Mode—Saving Energy If you do not operate the machine for a certain period after copying, or when you press and hold the {Energy Saver} key for more than one second, the display disappears and the machine enters Energy Saver mode. When you press the {Energy Saver} key again, the machine returns to the ready condition. In Energy Saver mode, the machine uses less electricity.
Copying 2 count of the number of copies made under each user code. your originals on the exposure glass for about two seconds after copying. Note ❒ When the machine is set for user codes, the machine will prompt you for your user codes after the power switch is on or the Auto Reset comes into effect. Note ❒ To cancel this function, see “11. Original Tone” in ⇒ P.80 “1. General Features 3/4”.
Preset Reduce/Enlarge—Reducing and Enlarging Using Preset Ratios Preset Reduce/Enlarge—Reducing and Enlarging Using Preset Ratios You can select a preset ratio for copying. Ratio (%) Original → Copy paper size 115 B4→A3 93* Create Margin. 87 A3→B4 82 F→A4, B4→F 2 71 (reduce A3→A4, A4→A5 area by 1/2)* 65 Note ❒ You can select one of 7 present ratios (4 enlargement ratios, 3 reduction ratios in inch version or 3 enlagement ratios, 4 reduction rations in Metric version).
Copying A Press the [Enlarge] or [Reduce] key to select a ratio. 2 Note ❒ Another preset ratio is displayed every time you press the key. B Set your originals, then press the {Start} } key.
Zoom—Reducing and Enlarging in 1% Steps Zoom—Reducing and Enlarging in 1% Steps You can change the reproduction ratio in 1% steps. B Enter the ratio. 2 When using the [n] or [o] key A Enter the desired reproduction ratios with the [o o] or [n n] key. Note ❒ You can specify the reproduction ratio within between 50% and 200%. ❒ You can select a ratio regardless of the size of an original or copy paper. With some ratios, parts of the image might not be copied or margins will appear on copies.
Copying Combine—Combining Originals into One Copy You can make 1 sheet of copies from 2 or more one sided originals. 2 ❖ 2 pages→ →1-sheet This mode makes two facing pages on one-sided copy. 1 2 1 2 GC SHVY 7J ❖ 4 pages→ →1-sheet 4 one-sided pages are copied onto 1 one-sided sheet. 1 2 3 4 1 2 3 4 GC SHVY 8J ❖ 8 pages→ →1-sheet 8 one-sided paper are copied onto 1 one-sided sheet. Limitation ❒ You cannot use the bypass tray with this function.
Combine—Combining Originals into One Copy ❒ Direction of the originals and arrangement of combined images. 1 2 3 4 5 6 7 8 2 1 1 4 2 1 2 3 ❖ Portait (K ) originals C Select the desired combine modes with the 01 keys. Then, press the [OK] key. 2 8 GCSHUY1E 1 4 2 3 2 2 1 1 ❖ Landscape ( L) originals 8 1 3 5 7 2 4 6 8 D Press the [Exit] key. GCSHUY2E ❒ Separation line between originals cannot be printed. A Press the {Combine/Series Copies} } key.
Copying When setting an original on the exposure glass or in the document feeder A Set the original, then press the } key. {Start} 2 Note ❒ Start with the first page to be copied. B Set the next original, then press the {Start} } key. Note ❒ When you set an original in the document feeder, the second and subsequent originals can be fed automatically without pressing the {Start} key. C After all originals are scanned, press the {#} key.
Series Copies—Making Two-sheets Copies from Book Originals Series Copies—Making Two-sheets Copies from Book Originals You can make one-sided copies from two facing pages of bound (book) originals. A Press the {Combine/Series Copies} } key. 2 ❖ Book → 2-sheets You can make two-sheets copies from two facing pages of a bound original (book).
Copying D Press the [Exit] key. 2 E Set your originals, then press the {Start} key.
Combination Chart Combination Chart The combination chart given below shows which modes can be used together. When you read the chart, please refer to the following table. ✩ means that these modes can be used together. → means that these modes cannot be used together. The mode after you select will be the mode you're working in. × means that these modes cannot be used together. The mode before you select will be the mode you're working in. 2 The following shows the combinations of functions.
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3. What to do If Something Goes Wrong If Your Machine does not Operate as You Want Message Machine's Condition Problem/Cause Action The machine instructs you to wait. The machine is warming up. Wait for the machine to warm-up. Reference You can use Auto Start mode during warm-up period. See ⇒ P.50 “Auto Start—Entering Copy Job Settings During the Warm-up Period” The machine cannot detect Improper original is set. the original size. See ⇒ P.15 “Sizes Difficult to Detect”.
What to do If Something Goes Wrong Machine's Condition Problem/Cause Action You cannot enter the desired copy set number. The number of copies exceeds the maximum copy quantity. You can change the maximum copy quantity that you can make at a time. See “04. Max. Copy Q‘ty” in ⇒ P.78 “1. General Features 1/4” Problem Cause Action The panel display is off. The machine is in Energy Saver mode. Press the {Energy Saver} key to cancel Energy Saver mode. The operation switch is turned off.
If You Cannot Make Clear Copies If You Cannot Make Clear Copies Problem Cause Action Copies appear dirty. The image density is too dark. Adjust the image density. ⇒ P.31 “Adjusting Copy Image Density”. Auto Image Density is not selected. Select Auto Image Density. The reverse side of an orig- The image density is too inal image is copied. dark. Auto Image Density is not selected. A shadow appears on cop- The image density is too ies if you use the pasted dark. originals. Adjust the image density.
What to do If Something Goes Wrong Problem Cause Parts of the image are not copied. The original is not set correctly. Set originals correctly. ⇒ P.27 “Setting Originals”. An improper paper size is selected. Select the proper paper size. Copies are blank. The original is not set correctly. Set originals correctly. ⇒ P.27 “Setting Originals”. Images are uneven or blurred. Copy paper was not stored properly. Set papers on the Bypass tray, and specify "Special" for Pap. Type. ⇒ P.
If You Cannot Make Copies as You Want If You Cannot Make Copies as You Want Problem Cause Action Misfeeds occur frequently. Copy paper size setting is not correct. Set the proper paper size. See ⇒ P.72 “Changing the Paper Size”. You cannot combine sever- Selected functions cannot al functions. be used together. Refer to the combination chart. See ⇒ P.59 “Combination Chart”.
What to do If Something Goes Wrong B Loading Paper Note ❒ If you want to change the paper size, see ⇒ P.72 “Changing the Paper Size”. B Square the paper and set it in the tray. Reference Regarding paper types and sizes that can be set, see ⇒ P.17 “Copy Paper”. 3 A Pull out the paper tray until it stops. Loading paper in the paper tray (Tray 1) Loading paper in the paper tray unit (Tray 2, 3) Note ❒ The bottom plate lower automatically, if not, lower it. A Square the paper and set it in the tray.
D Replacing the Toner Cartridge D Replacing the Toner Cartridge When D is displayed, it is time to replace the toner cartridge. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of the used toner containers according to local regulations for plastics. R CAUTION: • Do not eat or swallow toner. 3 • Keep toner (used or unused) and toner containers out of reach of children.
What to do If Something Goes Wrong A Open the side cover. B Pull the used toner cartridge out of the machine by holding the grips of it. cartridge with one hand as shown in the illustration. 3 C Take a new toner cartridge from the box. D Hold the toner cartridge as shown in the illustration, and shake it side to side about 7-8 times. Note ❒ If the toner cartridge is not shaken enough, toner might not be evenly distributed in the cartridge. In this case, the print quality might be reduced.
D Replacing the Toner Cartridge F Holding the grips of the cartridge, insert it into the machine until it stops. 3 G Close the side cover. Important ❒ Do not close the side cover with force. If you cannot close the cover easily, pull out the toner cartridge from the copier and insert it again. After that, close the side cover again. ❒ After installing the new toner cartridge, the first few page migth be printed with light density.
What to do If Something Goes Wrong x Clearing Misfeeds P R 3 E D C B A Y Z U ND4X0200 R CAUTION: • When removing misfed paper, do not touch the fusing section be- cause it could be very hot. Important ❒ When clearing misfeeds, do not turn off the power switch. If you do, your copy settings are cleared. ❒ To prevent misfeeds, do not leave any torn scraps of paper within the machine. ❒ If paper misfeeds occur repeatedly, contact your service representative.
x Clearing Misfeeds 3 71
What to do If Something Goes Wrong Changing the Paper Size Important ❒ Make sure to select paper size with the paper size selector or user tools. Otherwise, misfeeds might occur. C Press the release lever and pull the left guide up. Then put it to the paper size you want to use. Reference For paper sizes, weight, and capacity that can be set in each tray, see ⇒ P.17 “Copy Paper”. 3 Tray 1 A Make sure that the paper tray is not being used.
Changing the Paper Size to the paper size you want to use. B Pull the paper tray, then remove papers in it. C Square the paper and set it in the tray. 3 Note ❒ When pressing the levers, push them together. F Adjust the paper size selector. Important ❒ Do not stack paper over the limit mark. Note ❒ Shuffle the paper before setting in the tray. D Unlock the lever. Note ❒ The available paper sizes on the paper size selector are shown below. If the paper size you need is not there, see “11.Special Pap.
What to do If Something Goes Wrong paper size you want to use. 3 Note ❒ When pressing the levers, push them together. F While pressing the release lever, slide the left guide to the paper size you want to use. G Adjust the paper size selector. Note ❒ The available paper sizes on the paper size selector are shown below. If the paper size you need is not there, see “11.Spe- 74 cial Pap. Size” in the System Settings.
4. User Tools (Copy Features) Accessing the User Tools (Copy Features) This section is for the key operators in change of this machine. You can change or set the machine's default settings. C Enter the number of the desired User Tools menu with the {Num} keys. ber} Preparation After using the user tools, be sure to exit from user tools. Reference Regarding about the user tools for system setting, see “Accessing The User Tools (System Settings)” in the System Settings.
User Tools (Copy Features) Exiting from User Tools A After changing the user tools settings, press } key. Counter} 4 the {User Tools/ Note ❒ The settings are not canceled even if the power switch is turned off or the {Clear Modes}, {Energy Saver} key is pressed.
User Tools Menu (Copy Features) User Tools Menu (Copy Features) 4 77
User Tools (Copy Features) Settings You Can Change with the User Tools Reference For how to access the user tools, see ⇒ P.75 “Accessing the User Tools (Copy Features)”. For how to change the settings, see ⇒ P.7 “Function menu display”. 1. General Features 1/4 4 Menu Description 01. APS Priority As a default setting, Auto Paper Select is selected. You can cancel this setting. Note ❒ Default: Yes 02.
Settings You Can Change with the User Tools 1. General Features 2/4 Reference For how to change the settings, see ⇒ P.7 “Function menu display”. Menu Description 05. Set Ratio Up to 2 reproduction ratios which you frequently use can be registered. Reference See ⇒ P.51 “Preset Reduce/Enlarge—Reducing and Enlarging Using Preset Rations” 06. En Ratio Priority You can change the preset Eularge ratio. 07. Re. Ratio Priority You can change the preset Reduce ratio. 08.
User Tools (Copy Features) 1. General Features 3/4 Reference For how to change the settings, see ⇒ P.7 “Function menu display”. Menu Description 09. Copy Auto Reset The machine returns to its initial condition automatically after your job is finished. The time can be set from 10 to 180 seconds. Note ❒ Default: 60 seconds 10. Initial Mode Set 4 You can select the Initial mode or Program No. 10 as the mode to be effective when modes are cleared. Note ❒ Default: Standard 11.
Settings You Can Change with the User Tools 1. General Features4/4 Reference For how to change the settings, see ⇒ P.7 “Function menu display”. Menu Description 13. Key Op. Tools You can change settings for user access limitation for copier functions. 1. User Code Mgmt. Specify whether to employ user codes to restrict copier users and manage the number of copies made. Note ❒ Default: No 2. Counter Reset 4 You can check the number of copies made under each user code.
User Tools (Copy Features) 2. Input/Output Reference For how to change the settings, see ⇒ P.7 “Function menu display”. Menu Description 1. Comb. Auto Eject As a default setting, even if the number of originals in the optional document feeder is less than the number required in the selected Combine mode, the lacking number of copies are automatically made in blank. You can cancel this setting.⇒ P.
Settings You Can Change with the User Tools 2. Input/Output Menu Description 5. Sort You can select a Sort or Rotate Sort. ⇒ P.
User Tools (Copy Features) 4 84
5. Remarks Do's and Don'ts R CAUTION: • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock. • When the machine will not be used for a long time, unplug the power cord. Important ❒ Make sure the remaining memory space is 100%, before you unplug the power cord. ❒ While the machine is unplugged, you can neither send nor receive a fax. Reference For details, see the Facsimile Reference. • Do not touch areas on or around the fusing unit. These areas get hot.
Remarks Where to Put Your Machine Machine Environment Your machine's location should be carefully chosen because environmental conditions greatly affect its performance. Optimum environmental conditions R CAUTION: • Keep the machine away from humidity and dust. A fire or an elec- tric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury.
Where to Put Your Machine Power Connection R WARNING: • Only connect the machine to the power source described on the inside front cover of this manual. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire. • Do not plug or unplug the power cord with your hands wet. Otherwise, an electric shock might occur.
Remarks Access to Machine Place the machine near the power source, providing clearance as shown. More clearance required when clearing misfeeds or replacing the toner cartridge. 1 2 4 3 CP999EE 5 1. Rear: more than 1cm (0.4") 2. Right: more than 1cm (0.4") 3. Front: more than 75cm (29.6") 4. Left: more than 2cm (0.8") Note ❒ For the required space when options are installed, please contact your service representative.
Maintaining Your Machine Maintaining Your Machine If the exposure glass, platen covers or document feeder is dirty, you might not be able to make copies as you want. Clean them if you find them dirty. Cleaning the Platen Cover ❖ Cleaning the machine Wipe the machine with a soft, damp cloth. Then, wipe it with a dry cloth to remove the water. Important ❒ Do not use chemical cleaner or organic solvent such as thinner or benzene. If they get into the machine or melt plastic parts, a failure might occur.
Remarks 5 90
6.
Specification ❖ Copy paper weight: • Paper tray: 60 – 90g/m2 (16 – 24 lb) • Bypass tray: 60 – 162g/m2 (16 – 43 lb) ❖ Non-reproduction area: • Leading edge: 2 ± 1.5mm(0.08" ± 0.06") • Trailing edge: more than 0.5mm(0.02") • Left edge: 2 ± 1.5mm(0.08" ± 0.06") • Right edge: more than 0.5mm(0.02") ❖ First copy time: A4K 81/2" × 11"K 6.5 seconds or less 6.
Mainframe Zoom: • Metric version: 50 – 200% • Inch version: 50 – 200% ❖ Continuous copying count: 1 – 99 copies ❖ Copy paper capacity: • 1st paper trays: 250 sheets (80g/m2, 20 lb) • Bypass tray: 100 sheets (80g/m2, 20 lb) ❖ Power consumption: Mainframe only Complete System *1 Warm up About 860W About 870W Stand-by About 110Wh About 130Wh Copying About 450Wh About 460Wh Maximum Less than 1.10kW Less than 1.20kW *1 Mainframe with the document feeder, paper tray unit, and Internal Tray 2.
Specification Document Feeder (Option) ❖ Mode: ADF mode, SADF mode ❖ Original size: • A3L – A5KL • 11" × 17"L – 51/2" × 81/2"KL ❖ Original weight: 40 – 128g/m2 (10 – 34 lb) ❖ Number of originals to be set: 50 sheets (80g/m2, 20 lb) ❖ Maximum power consumption: 25W (power is supplied from the main frame.) ❖ Dimensions (W × D × H): 550 × 470 × 130mm, 21.7" × 18.6" × 5.2" 6 ❖ Weight: Approx. 9kg, 19.9 lb Note ❒ Specifications are subject to change without notice.
500 – Sheet Tray Unit (Option) 500 – Sheet Tray Unit (Option) ❖ Copy paper weight: 60 – 105g/m2 (16 – 28 lb) ❖ Available paper size: A3L, B4L, A4KL, B5KL, A5KL, 8kL, 16kKL, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 5 1/2" × 8 1/2"L, 71/4" × 101/2"KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8" × 10"KL, 8" × 101/2"KL, 10" × 14"L, 11" × 15"L, 11" × 14"L, 10" × 15"L, 8 1/4" × 14"L ❖ Maximum power consumption: 20W (power is supplied from the main frame.
Specification 1000 – Sheet Tray Unit (Option) ❖ Copy paper weight: 60 – 105g/m2 (16 – 28 lb) ❖ Available paper size: A3L, B4L, A4KL, B5KL, A5KL, 8kL, 16kKL, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"L, 5 1/2" × 8 1/2"L, 71/4" × 101/2"KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8" × 10"KL, 8" × 101/2"KL, 10" × 14"L, 11" × 15"L, 11" × 14"L, 10" × 15"L, 8 1/4" × 14"L ❖ Maximum power consumption: 30W (power is supplied from the main frame.
Internal Tray 2 (1bin tray) (Option) Internal Tray 2 (1bin tray) (Option) ❖ Number of bins: 1 ❖ Available paper size: A3L, B4L, A4KL, B5KL, A5KL, 11" × 17"L, 8 1/2" × 14"L, 8 1/2" × 11"KL, 5 1/2" × 8 1/2"KL ❖ Paper capacity: 125 sheets (80g/m2, 20 lb) Note ❒ The paper capacity might be less than 125 sheets when copy paper is considerably curled. ❖ Copy paper weight: 60 – 105g/m2 (16 – 28 lb) ❖ Maximum power consumption: 17W (power is supplied from the main frame.
Specification 48MB Copier Memory Unit (Option) ❖ Memory capacity: 48MB ❖ Number of originals to be stored: Up to 99 pages (reference value based on ITU-T No.1 chart) Up to 99 pages (reference value based on ITU-T No.
INDEX ENERGY STAR Program, vi Envelopes, 19, 20, 43 Exposure glass, 1, 14, 15, 16, 27 48MB copier memory unit, 3, 98 A Access to Machine, 88 Adjusting Copy Image Density, 31 ADS Priority, 7 APS Priority, 78 Auto Image Density key, 5 Auto image density, 31 Auto off, 26 Auto Paper Select, 33 Auto Reduce/Enlarge key, 4 Auto Reduce/Enlarge, 35 Auto reset, 26 Auto Start, 50 B Basic Functions, 31 Bypass tray, 2, 18, 39 C Changing the Paper Size, 72 Clearing Mode key, 4 Clear/Stop key, 5 Clear Misfeeds, 70 Com
P Panel display, 4, 6 Paper tray side cover, 2 Paper tray unit, 1, 3, 17, 95, 96 Paper tray, 1, 17 Platen cover, 1, 3 Postcards, 19 Power Connection, 87 Preset Reduce/Enlarge, 51 Program key, 4 Program, 47 Z Zoom key, 4 Zoom, 53 R R. Srt. Aut Pap., 82 Re.
180 OPERATING INSTRUCTIONS SYSTEM SETTINGS Modes User Tools (System Settings) Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
RICOH COMPANY, LTD. 15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo Telephone: Tokyo 3479-3111 U.S.A. RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 Spain RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 The Netherlands RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 Italy RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500 United Kingdom RICOH U.K. LTD.
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information in the “Copy Reference”.
TABLE OF CONTENTS Manuals for this Machine.......................................................................... Additional Functions Provided by Optional Memory Units................... Copy Mode.................................................................................................... Facsimile Mode (Option) ............................................................................... Printer Mode(Option).....................................................................................
Manuals for this Machine This is a multi-functional machine combining copying, facsimile, and printer functions. This manual describes procedures common to these functions. Each function's reference describes the operational procedures separately for the copying, facsimile and printer functions. Please consult the manual that suits your needs. ❖ System Settings (this manual) Provides an overview of the machine. This manual introduces the functions of the machine.
Additional Functions Provided by Optional Memory Units You can expand the capabilities of this machine to include fax or printer functions. When you want to add a function, contact your sales or service representative. Copy Mode In copy mode you can make basic copies and also copy using more sophisticated techniques, such as reduction/enlargement or combining several originals onto one copy. You can install an optional memory expansion for storage of document images.
Printer Mode(Option) Installation of optional expansion memory allows more data to be stored. Options for Memory Expansion ❖ 32 MB or 64 MB DIMM Provides various functions including high-performance printing and Rotate Collation(Sort). If you need DIMM, please consult your sales or service representatives. ❖ Printer hard disk Allows Rotate Collation(Sort), install the Font data, or proof print.
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1. Modes Changing Modes You can use this machine not only as a copier, but optionally as a fax or printer machine as well. Press the {Copy} key to use copy functions, press the {Fax} key to use facsimile functions or press the {Printer} key to use printer functions. Limitation ❒ You cannot switch modes in any of the following cases: • When scanning in a fax message for transmission. • During immediate transmission. • When accessing the user tools. • During interrupt copying.
Modes Multi-Access You can carry out another job using a different function while the current job is being performed. This allows you to handle your jobs efficiently regardless of how the machine is being used. For example: • While making copies, the machine can send a fax message that has been stored in memory. • You can make copies while receiving fax data. • The machine can receive print data no matter which mode it is in. Performing multiple functions simultaneously like this is called Multi-accessing.
Multi-Access Copy Facsimile ❍ × ✩ × × ✩ ✩ × × Memory Reception ✩ Printing Received Data Sort ❍ -- ❍ Transmission ❍ Operation/ Manual Reception Operation ❍ × Scanning × An Original for Memory Transmission × Memory Transmission ✩ Immediate Transmission ❍ ✩ ✩ ✩ ✩ ✩ → ✩ → × ✩ ✩ ✩ ✩ ✩ × ✩ ✩ ✩ ✩ ✩ × × × ✩ ✩ ✩ × × × × × ✩ ✩ ✩ ✩ ✩ ✩ × × → ✩ ✩ ✩ ✩ → ✩ ✩ ✩ → ✩ ✩ Data Reception ✩ ✩ ✩ ✩ ✩ ✩ ✩ ✩ → → Printing ✩ → ✩ ✩ ✩ ✩ ✩ ✩
Modes ✩…means that these functions can be used together. ❍…means that you can interrupt the current job with Function keys or the {Interrupt} key to proceed to a subsequent job. →…means that another job will automatically start after the current job is finished. ×…means that you will manually start another job after the current job is finished (i.e. these functions cannot be used together).
Copy Mode Copy Mode Changing to Copy Mode You can always make a copy when the machine isn't printing or scanning a fax data. A Press the {Copy}} key. The copy display appears on the panel display. Reference For details, see the “Copy Reference”. Interrupt Copying to Make Urgently Needed Copies You can interrupt the current copying job or printing of a received fax to make a copy.
Modes Resuming the interrupted copying job A Reset the previous original. B Press the {Start} } key. The machine resumes the interrupted copy run. 1 Copying And Multi-accessing ❖ When “Print Priority” = “Fax”, “Printer” or “Display” The machine completes the operation of the function set by Print priority before performing the operation of another function. ❖ When “Print Priority” = “Interleave” The machine performs the operations in the order in which they are initiated.
Fax Mode Fax Mode Changing to Facsimile Mode Printing a Received Fax You can always use the machine as a facsimile when you are not copying. When you are not copying, a received fax is printed automatically. You do not need to switch to Facsimile mode. If you wish to print a received fax while copying, see below. A Press the {Fax}} key. The facsimile display appears on the panel display.
Modes Sending a Fax Sending a fax while printing a received fax 1 Scanning originals for memory transmission The machine can scan your originals for memory transmission even while printing a received fax. A Complete the usual operations for sending a fax, then press the {Start} } key. Immediate transmission Immediate transmission interrupts the job of printing a received fax. This is because the page memory is occupied as your originals are scanned.
Printer Mode Printer Mode You must switch to printer mode to change the print settings or to reset a print job. You do not need to switch the machine to printer mode when printing from an application on your PC. operaiton before performing the operaiton of the function initiated. 1 Changing to Printer Mode A Press the {Printer}} key. The printer display appears on the panel display. Reference For details, see the “Printer Reference”.
Modes 1 14
2. User Tools (System Settings) Keys for User Tools (System Settings) 1. {User Tools/Counter}} key 2. Panel Display 3. {Selection}} keys Press the key under the item you wish to select. 6. {#}} key Press to set a value you have entered. 7. {Clear/Stop}} key Press to delete a number you have entered. 4. 0 and 1 keys (Cursor keys) Press to select an item on the panel display. 5. {Number}} keys Use to enter a numeric value.
User Tools (System Settings) Accessing the User Tools (System Settings) This section is for the key operators in charge of this machine. You can change or set the machine's default settings. 2 Preparation After using the user tools, be sure to exit it to return to Copy mode. The settings are not canceled even if the operation switch is turned off or the {Clear Modes} key, {Energy Saver} key is pressed. Limitation ❒ Function names displayed in a faint font become available when the machine is expanded.
Accessing the User Tools (System Settings) Note ❒ [↓ ↓Next]: Press to go to the next page. ❒ [↑ ↑Prev.]: Press to go back to the previous page. Exiting from User Tools A After changing the user tools settings, press } key. Counter} the {User Tools/ Reference ⇒ P.18 “User Tools Menu (System Settings)” 2 D Change the settings by following the instructions on the panel display. Then press the [OK] key. Reference ⇒ P.
User Tools (System Settings) User Tools Menu (System Settings) 2 18
Settings You Can Change with the User Tools Settings You Can Change with the User Tools Reference For how to access the user tools, see ⇒ P.16 “Accessing the User Tools (System Settings)”. 2 System Settings 1/5 Menu Description 01. Function Priority You can specify the mode to be displayed immediately after (facsimile or printer op- the operation switch is turned on or System Reset mode is tion required) turned on. Note ❒ Default: Copy 02. Panel Tone The key tone sounds when a key is pressed.
User Tools (System Settings) System Settings 2/5 Menu Description 05. Function Reset How long the machine waits before switching to the default (facsimile or printer op- mode if no operation has been performed after an operation has finished. You set this time to 0 (instantaneous), or betion required) tween 3 and 30 seconds. 2 Note ❒ Default: 10 seconds 06. Panel Off Timer The panel display automatically turns off a certain time after your job is finished, after the selected time.
Settings You Can Change with the User Tools System Settings 3/5 Menu Description 09. Auto Off Timer The machine turns itself off automatically to conserve energy after your job is finished, after the selected time. This function is called “Auto Off ”. The time can be set from 1 to 240 minutes. 2 Note ❒ Default: 30 minutes ❒ Auto Off might not be effective when the machine is in the following conditions: • An error message is displayed. • The remaining memory space for facsimile mode is less than 100%.
User Tools (System Settings) Menu Description 12. Pap.Tray Priority (for Copy mode only) You can select the paper tray which will be selected as a default in the following conditions: • When the operation switch is turned on. • When System Reset or Auto Reset mode is turned on. • When the {Clear Modes} key or {Energy Saver} key is pressed. 2 • When the Auto Paper Select mode is not selected. Note ❒ Default: Tray 1 (Paper tray) ❒ Tray 2, and Tray 3 are options (Paper tray unit).
Settings You Can Change with the User Tools System Settings 4/5 Menu Description 13. Auto Tray Switch (for Copy mode only) If you load paper of the same size in two or more trays, the machine automatically shifts another tray when the tray in use runs out of paper. You can set or cancel this setting. 2 Note ❒ Default: Yes 14. Output Tray Prio. You can specify a tray to which documents are delivered for each mode (copy, facsimile and printer) and each tray (paper tray and bypass tray).
User Tools (System Settings) Menu Description 15. Print Priority (setSets the print priority for each mode. ting the multi-accessing • “Display” function) Print priority is given to the mode displayed on the display. • “Copy” Print priority is given to the copy function. 2 • “Fax” Print priority is given to the fax function. • “Interleave” Prints jobs in the order in which they are initiated regardless of mode/function. Different function's print output might be mixed.
Settings You Can Change with the User Tools System Settings 5/5 Menu Description 17. Paper Status If the machine has not been used for an extended period of time, e.g. after a long vacation, output may be blurred or toner may be not fused properly. If this happens select “special”. If this does not solve the problem, use new paper. 2 Note ❒ Default : Normal. 18. Key Op. Tools Use “Key Op. Tools” to get a breakdown of how many prints/copies the machine has made in copy, printer or fax mode.
INDEX A AOF, 21 Auto Off Timer, 21 Auto Tray Switch, 23 C Clear/Stop key, 15 Copy Count Display, 19 Copy Mode, 1, 2, 9 Cursor keys, 15 D Display Contrast, 24 E Energy Saver Level, 20 Energy Saver Timer, 20 F Facsimile Mode, 1, 2, 3, 11, 12 Function Priority, 19 Function Reset, 20 P Panel Tone, 19 Panel Display, 15 Panel Off Timer, 20 Paper Status, 25 Pap.Tray Priority, 22 Print Counter List, 25 Print Priority, 24 Prog. key Op.
PRINTER Option Type 185 OPERATING INSTRUCTIONS PRINTER REFERENCE (option) Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please read the Safety Information in the “Copy Reference” before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Important Parts of this manual are subject to change without prior notice.
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property. * The statements above are notes for your safety.
TABLE OF CONTENTS 1. Getting Acquainted Connecting the Machine ........................................................................... 1 Requirements ................................................................................................ 1 Connecting the Machine to the Host Using the Parallel Cable ..................... 3 Connecting the Machine Using the Network Interface Board Type 185 ....... 3 Features of this Machine ..........................................................................
5. Setting Up the Printer Driver and Canceling a Print Job PCL 6/5e - Accessing the Printer Properties ........................................ Windows 95/98 - Accessing the Printer Properties ..................................... Windows NT4.0 - Accessing the Printer Properties .................................... Windows 3.1x - Accessing the Printer Setting dialog box ........................... PostScript - Setting Up for Printing .......................................................
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1. Getting Acquainted Connecting the Machine Make sure the shape and the position of the connector are as shown in the illustration. 2 THYHP10E 1 1. Parallel Port 2. 10BASE-T/100BASE-TX Requirements Requirements Before using this machine, make sure that all the environmental and electrical requirements have been met. Connect the machine to your host computer using the parallel port, optional Network Interface Board Type 185, or both.
Getting Acquainted Parallel Cable Requirements Connect the machine to your host computer using a parallel port. This machine does not provide the parallel cable to connect the machine to the host computer. The machine's parallel interface is a standard bi-directional interface. It requires a standard 36-pin parallel cable compliant with IEEE 1284 and a parallel port available on the host computer. 1 Note ❒ Do not use a parallel cable that is longer than 3 meters (10 feet ).
Connecting the Machine Connecting the Machine to the Host Using the Parallel Cable Connect the machine to the host computer using a parallel cable compliant with IEEE 1284 (supplied by you). Follow these steps to connect the machine to your host computer: 1 A Make sure you have the correct cable. B Make sure both the machine and the host computer are turned off. C Plug the 36-pin end of the parallel cable into the parallel port at the right side of the back cover of the machine. Reference See P.
Getting Acquainted D Attach the ferrite core to the loop. 1 TAHX010E E Attach the network interface cable to the 10BASE-T/100BASE-TX connector on the right side of the back cover of the machine. Reference See P.1 “Connecting the Machine” to make sure of the position of the 10BASE-T/100BASE-TX port. Note ❒ Make sure that the cable is connected to the 10BASE-T/100BASE-TX port. ❒ Do not connect the cable into the Fax port. F Connect the other end of the cable into the network.
Features of this Machine Features of this Machine This printer is designed especially for office workgroups, both for shared usage within network environment, and for one-to-one usage by being connected directly to your computer. 1 ❖ Time Saving You can save time you spend on your print tasks. • Printing Speed *1 : 18 ppm *1 A4L, 81/2" × 11"L, maximum printing speed from a standard paper tray. ❖ Compact Body Its compact body requires minimum space to place it on your desk or desk side.
Getting Acquainted Printer Drivers for this Machine Printing requires installation of a printer driver for your operating system. The following drivers are included in the CD-ROM comes with this machine. 1 Printer Language PCL 5e PCL 6 PostScript 3 Windows 95 *1 √ √ √ *6 Windows 98 *2 √ √ √ *6 Windows 3.1x *3 √ √ √ Windows NT4.
Features of this Machine Software and Utilities Included on the CD-ROM ❖ Agfa Font Manager Helps you to install new fonts, or organize and manage fonts already installed on your system. 1 ❖ PRINTER MANAGER FOR ADMINISTRATOR A utility for the system administrator to manage printers on the network. Reference For the name of the PRINTER MANAGER FOR ADMINISTRATOR you use, see the Operating Instruction for the Network Interface Board which is on the CD-ROM that came with this machine.
Getting Acquainted Guide to this Machine Operation Panel 1 1 2 4 5 3 6 THYS010E 7 9 10 11 1. {User Tools} key 7. Selection keys Press to change the default settings and conditions to meet your requirements. Press these keys to select the function on the panel display. 2. Error Indicator 8. 01 keys 9. Number keys 10. Data In indicator Lights up whenever a printer error occurs. A message describing the cause of the error also appears on the panel display. 4.
Guide to this Machine Panel Display The panel display shows operational status, error messages, and function menus. 1 Important ❒ Do not apply a strong shock or a force of about 30 N (about 3 kgf) or more to the panel display. Otherwise, the display might be damaged. 1 2 3 1. Operation and Error Messages appear. 2. Items which can be selected or specified. 3. These keys correspond to the keys that are in the bottom line of the display. Note ❒ The selected item is highlighted on the panel display.
Getting Acquainted Online and Offline Online 1 Online is the state in which the printer can receive data from the computer. 1 2 1. [Job Reset] key 2. [Online] key Press this key when the printer is online to cancel the current print job. Press this key to change the online status, the printer offline conditions. Offline Offline is a state in which the printer cannot receive data from the computer. 1 10 2 1. [FormFeed] key 2.
2. Configuring the Printer for the Network with the Operation Panel Configuring the Printer for the Network with the Operation Panel After installing the optional network interface board, configure it for the network using the printer's operation panel. The following table shows the operation panel settings and their default settings. These are included in the ”Main Menu“. Items message appears. Default 32 IP Address 011.022.033.044 33 Subnet Mask 000.000.000.000 34 Gateway Address 000.000.000.
Configuring the Printer for the Network with the Operation Panel E Select the protocol you want to use. You can select one of the items on the table below. Menu item on the panel display Active Protocol TCP *1 NW *2 AT *3 All Active (Default Setting) 2 A Press [↑][↓] until the following message appears.
Configuring the Printer for the Network with the Operation Panel F If you use TCP/IP, you should assign the IP Address to your printer. Note ❒ To get the IP Address for your printer, contact your network administrator. ❒ If you use TCP/IP, you must assign an IP Address to your printer. ❒ The IP Address is show by Byte on the panel display. D Press [Enter #]. The current Byte 2 of the IP Address appears. 2 E Use [↑][↓] to specify the Byte 2 of the IP Address.
Configuring the Printer for the Network with the Operation Panel I If you use TCP/IP, you can make settings for “Network Boot”. You can select how to assign the printer's address using the computer. Select one of the items on the following table.
Configuring the Printer for the Network with the Operation Panel B Press [Enter #]. The current setting appears on the panel display. D After make sure that “Config. Page” is on the display, press [Enter #]. 2 C Press [↑][↓] until the frame type you want to use appears. D Press [Enter #]. K Exit from the setup menu to the available function settings. A Press [Escape]. B Press [Escape]. C Press [Exit]. L When printing a configuration page, confirm your printer's configuration. A Press {User Tools}.
Configuring the Printer for the Network with the Operation Panel -Address ❖ Subnet Mask A number used to mathematically "mask" or hide IP Address on the network by eliminating those parts of the address that are alike for all the machines on the network. 2 ❖ Gateway Address A gateway is a connection or interchange point that connects two networks. A gateway address is for the router or host computer used as a gateway. Note ❒ To get the addresses, contact your network administrator.
3. Installing the Printer Driver and Software All of the procedures in this manual assume that you are familiar with general Windows procedures and practices. If you are not, see the documentation that comes with Windows for details. Auto Run Program You can install the printer driver by using the Auto Run program. Auto Run is available for the following operating systems: • Windows 95/98 • Windows NT4.0 If your system is the Windows 3.1x or Macintosh, see the information on installing the printer driver.
Installing the Printer Driver and Software Installing by Auto Run Follow these steps to install the printer driver on Windows 95/98/Windows NT4.0: Important ❒ Never have two versions of the same printer driver installed on your system at the same time. When upgrading to a new version of the printer driver, delete the old version, and then install the new one.
Installing the PCL 5e/6 Printer Driver Installing the PCL 5e/6 Printer Driver Windows 95/98 - Installing the PCL 6/5e Printer Driver Installing the printer driver Install the driver in accordance with the steps explained. ⇒ P.18 “Installing by Auto Run” 3 Setting up options Note ❒ When setting up options, you should access the Printer Properties from Windows. You cannot access the Printer Properties from an application. A Click [Start], point to [Settings], and then click [Printers].
Installing the Printer Driver and Software Install the printer driver of the Windows 95/98 for the Alternative driver from the following folder in the CD-ROM. • PCL5e \DRIVERS\PCL5E\WIN95_98\(Language)\DISK1\ • PCL6 \DRIVERS\PCL6\WIN95_98\(Language)\DISK1\ Setting up options Note ❒ When setting up options, you should access the [Printer Properties] tab from Windows. You cannot access the [Printer Properties] tab from an application. 3 A Click [Start], point to [Settings], and then click [Printers].
Installing the PCL 5e/6 Printer Driver Setting up options Note ❒ When setting up options, you should access the [Printer Properties] tab from Windows. You cannot access the [Printer Properties] tab from an application. A From the [Main] group of the [Program Manager], open [Control Panel] by double-clicking it. B Double-click the [Printers] icon. C In the [Installed Printers:] list box, click the name of the printer you want to 3 set up. D Click [Setup]. E Click [Accessories] tab.
Installing the Printer Driver and Software Installing the PostScript Printer Driver Windows 95/98 - Installing the PostScript Printer Driver Installing the Printer Driver Install the driver in accordance with the steps explained. ⇒ P.18 “Installing by Auto Run” 3 Setting up options Note ❒ When setting up options, you should access the [Device Options] tab from Windows.
Installing the PostScript Printer Driver Setting up options Note ❒ When setting up options, you should access the Printer Properties from Windows. You cannot set up options when accessing the Printer Properties from an application A Click [Start], point to [Settings], and then click [Printers]. The [Printers] window appears. B Select the icon of the printer you want to use by clicking it. On the [File] 3 menu, click [Properties]. C Click [Device Settings] tab. The [Options] group appears.
Installing the Printer Driver and Software C In the [Installed Printers:] list box, click the name of the printer you want to set up. D Click [Setup]. E Click [Features] tab. The [Printer Features] group appears. F Use the [Printer Features] group to specify the options. G Click [OK] to close the Printer Properties dialog box. H Click [Close] to close the [Printers] dialog box. 3 Using the Adobe PageMaker Version 6.0 or 6.5 If you use the printer under Windows 95/98/NT4.
Installing the PostScript Printer Driver A Insert the CD labeled Printer Drivers and Utilities for Windows/Mac in the CD-ROM drive. B Double click the CD icon. C Double click ”PS" folder. D Double click a folder of appropriate language. E Double click the “AdobePS Installer” icon in the “Disk1” folder. F Follow the instructions on the screen. G Move the “PrintingLib” back to the “Extensions” folder in the “System 3 Folder” from your desktop. H Double click the ”Extensions” folder.
Installing the Printer Driver and Software Setting up options A On the Apple menu, select [Chooser]. B Click the [Adobe PS] icon. C In the [Select the PostScript Printer] list, select the name of the printer you want to use by clicking it, and then click [Setup]. D Click [Configure]. A list of options appears. 3 E Select the option you want to set up and select the appropriate setting for it. Note ❒ If the option you want to set up is not displayed, the PPD file might not be set up correctly.
4. Uninstalling the Printer Driver and Software Uninstalling the PCL 6/5e Printer Driver This section provides basic procedures for uninstalling the printer driver. The actual procedure may differ somewhat depending on your operating system. Follow one of the procedures below. Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver Follow these steps to uninstall the printer driver: A Close all the applications that are currently running. B Click [Start], point to [Settings] and click [Printers].
Uninstalling the Printer Driver and Software Windows 3.1x - Uninstalling the PCL 6/5e Printer Driver Follow these steps to uninstall the PCL 6/5e printer driver: A Insert the CD-ROM that comes with your printer in the CD-ROM drive. B Close all applications that are currently running. C From the [Program Manager], select [Run] from the [File] menu. D In the [Run] window, click [Browse]. E Select the CD-ROM drive in the [Drives] list. F Open the folder called [PCL5E] or [PCL6].
Uninstalling the PostScript Printer Driver Uninstalling the PostScript Printer Driver This section provides basic procedures for uninstalling the PostScript printer driver. The actual procedure may differ somewhat depending on your operating system. Follow one of the procedures below. Windows 95/98 - Uninstalling the PostScript Printer Driver A Close all applications that are currently running. B Click [Start] on the task bar, point to [Settings], and then click [Printers].
Uninstalling the Printer Driver and Software Windows 3.1x - Uninstalling the PostScript Printer Driver Follow these steps to uninstall the printer driver: A Open the [Control Panel]. B Double click the “Printer” icon. C Select the printer you want to delete and click [Remove]. A confirmation dialog box appears. D Click [Yes] to delete the printer. E Click [Close] to finish removing the printer driver.
5. Setting Up the Printer Driver and Canceling a Print Job PCL 6/5e - Accessing the Printer Properties Windows 95/98 - Accessing the Printer Properties There are two methods you can use to open the Printer Properties. Making printer default settings To make the printer default settings, first open the [Printer Properties] dialog box from the [Printers] window. Note ❒ With some applications, the printer driver's settings are not used, and the application's own initial default settings are applied.
Setting Up the Printer Driver and Canceling a Print Job B Select the printer you want to use from the [Name] list box, and then click [Properties]. The Printer Properties appears. C Make your settings, and click [OK]. D Click [OK] to start your printing. Windows NT4.0 - Accessing the Printer Properties Making printer default settings - Printer Properties Limitation ❒ Changing the settings of the Printer Properties requires full control access rights. Log on as an Administrator group member.
PCL 6/5e - Accessing the Printer Properties D Make your settings and click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Making printer settings from an application To make the printer settings from an application, open the [Document Properties] dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows NT4.0.
Setting Up the Printer Driver and Canceling a Print Job B Double-click the [Printers] icon. C In the [Installed Printers:] list box, click the name of the printer you want to set up. D Click [Setup]. E Make your settings and click [OK]. F Click [Close] to close the [Printers] dialog box. Making printer settings from an application To make the printer settings from an application, open the printer setting dialog box from that application.
PostScript - Setting Up for Printing PostScript - Setting Up for Printing Windows 95/98 - Accessing the Printer Properties There are two methods you can use to open the Printer Properties. Making printer default settings To make the printer default settings, first open the [Printer Properties] dialog box from the [Printers] window. Note ❒ With some applications, the printer driver's settings are not used, and the application's own initial default settings are applied.
Setting Up the Printer Driver and Canceling a Print Job B Select the printer you want to use from the [Name] list box, and then click [Properties]. The Printer Properties appears. C Make your settings, and click [OK]. D Click [OK] to start your printing. Windows NT4.0 - Accessing the Printer Properties Making printer default settings - Printer Properties Limitation ❒ Changing the settings of the Printer Properties requires full control access rights.
PostScript - Setting Up for Printing D Make your settings and click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Making printer settings from an application To make the printer settings from an application, open the [Document Properties] dialog box from that application. The following example describes how to make settings for the WordPad application that comes with Windows NT4.0.
Setting Up the Printer Driver and Canceling a Print Job B Double-click the [Printers] icon. C In the [Installed Printers:] list box, click the name of the printer you want to set up. D Click [Setup]. E Make your settings and click [OK]. F Click [Close] to close the [Printers] dialog box. Making printer settings from an application To make the printer settings from an application, open the printer setting dialog box from that application.
PostScript - Setting Up for Printing Macintosh - Setting Up for Printing Making paper settings from an application A Open the file you want to print. B On the [File] menu, click [Page Setup]. The [Adobe PS Page Setup] dialog box appears. C Make sure that the printer you want to use is shown in [Format for:]. Then, use [Paper] to select the paper size your want to use. Note ❒ If your printer is now shown in the [Format for:] box, use the pop-up menu to display a list of available printers.
Setting Up the Printer Driver and Canceling a Print Job Canceling a Print Job Windows 95/98 - Canceling Print Job A Double-click the printer icon on the Windows Task Bar. A window showing all the print jobs that are currently queued for printing appears. Check the current status of the job you want to cancel. B Click the name of the job you want to cancel so it is highlighted. C On the [Document] menu, click [Cancel Printing].
Canceling a Print Job Note ❒ You can also open the print job queue window by double-clicking the printer icon in the [Printer] window. D Press [JobReset] of the machine's operation panel. The message appears on the operation panel display indicating that the print job is being cancelled. Important ❒ The above procedure cancels the print job that is being processed by the printer. In some cases, the printer may already be processing data for the next print job following the one currently being output.
Setting Up the Printer Driver and Canceling a Print Job Note ❒ You cannot stop printing data that has already been processed internally by the printer. Because of this, printing may continue for a few pages after you press [JobReset]. ❒ A print job that contains a large volume of data may take considerable time to stop. Macintosh - Canceling a Print Job A Double - click the printer's icon on the Desk Top. A window showing all the print jobs that are currently queued for printing appears.
6. Troubleshooting Error & Status Messages on the Operation Panel Error & Status Messages on the Operation Panel Messages Description Resolution Add Toner The printer is out of toner. Prepare a new toner cartridge. Call Service The Service Code or SC num- Call your sales or service ber identifies the failure. representative. SC_XXX Call Service Power Off On Cannot Output Communicate error from en- Turn the machine off and gine to controller. then on again to restart.
Troubleshooting Messages Description Resolution Load Bypass Bypass Tray is out of paper. xx xx : Paper Size Load paper of the indicated paper size into the bypass tray. Low On Toner The printer is almost out of toner. Offline Printer is offline. The printer If you want to put the printer cannot accept or print out da- online, press the [Online]. ta. Printing... Doing print job. Processing... Print data is being processed. Wait for a while. Processing...
Error & Status Messages on the Operation Panel Messages Description Resolution Reset PCU The photoconductor unit is not installed in the printer. Call your sales or service representative. Reset Fusing Unit Correctly The fusing unit is not set cor- Set the fusing unit correctly. rectly. Resetting Job... Job is being reset. Wait for a while. Reset Tray 1 Tray 1 is not set correctly. Set tray 1 correctly. Tray 2 is not set correctly. Set tray 2 correctly.
Troubleshooting Messages Description Resolution Cannot Output To Selected Tray The printer cannot output to specified tray with specified paper size. Specify correct the paper size, or select the other tray on the printer driver. Close Right Cover The right cover is open. Close the right cover. Close R-Cover Paper The right cover of the paper tray is open. Close the right cover of the paper tray.
Error & Status Messages on the Operation Panel Messages Description Resolution Ready The printer is ready for print- — ing. Remove Paper Standard Tray The standard output tray is full. Remove the paper from the standard output tray Important ❒ Remove the paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed. Remove Paper 1Bin Tray The internal 1bin tray is full. Remove the paper from the internal 1bin tray.
Troubleshooting Printer Configuration You can check the printer configuration using the "mshel". ❖ mshell Use info command. Reference For more information on the printer configuration with this method, refer to the "Operating Instructions" for network interface board. Item Description Input Tray No. ID number of the paper tray Name Name of the paper tray*1 Page Size Paper size loaded in the paper tray*2 Status Current status of the paper tray*3 Output Tray 6 No.
Error & Status Messages on the Operation Panel ❖ *2 Input Tray: Paper Size Paper Size Description A3(297 x 420) A3L B4 JIS(257 x 364) B4L A4(210 x 297) A4L A4(297 x 210) A4K B5 JIS(182 x 257) B5L B5 JIS(257 x 182) B5K A5(148 x 210) A5L A5(210 x 148) A5K A6(105 x 148) A6L 11 x 17 11"×17"L 8 1/2 x 14 81/2"×14"L 8 1/2 x 11 81/2"×11"L Letter 11 x 8 1/2 81/2"×11"K Letter 7 1/4 x 10 1/2 7.25" x 10 10 1/2 x 7 1/4 7.
Troubleshooting ❖ *3 Input Tray: status Sstatus Description Normal Normal NoTray There is no paper tray PaperEnd There is no paper in the paper tray ❖ *4 Output Tray: Name Name Description Standard Tray Standard Internal 1Bin Tray Output Tray (upside) ❖ *5 Output Tray: status Status 6 50 Description Normal Normal Paper Exist Paper exists in output tray.
Machine Does not Print Machine Does not Print If machine does not print, the table below. Possible Cause Solutions Is the power on? Turn on the machine. Is the interface cable properly connected? Connect the interface cable correctly. Are you using the correct interface cable? Be sure to use the correct one. If the cable is damaged or worn, replace it with a new one.
Troubleshooting Possible Cause Solutions When the PostScript option ❖ Windows 95/98 is connected to the network, On the [PostScript] tab, click [Advanced] and then undata is being received by check both [Send CTRL+D after job] and [Send CTRL+D the printer, but does not before job]. print. ❖ Windows NT4.0 Open the [Advanced] tab of the Printer Properties. Under [PostScript Options], select [No] for both [Send CTRL-D After Each job] and [Send CTRL-D Before Each job].
Machine Does not Print Possible Cause Solutions Is the Data In Indicator blinking or lit after starting the print job, when using the PCL printer? If not, the data is not being sent to the printer. Or the printer may be resetting the print job because there was a long delay in receiving the data from the computer. ❖ If the printer is using "I/O Timeout" Increase the value of the "I/O Timeout" setting of the "System" menu of the "Job Control". ⇒ P.
Troubleshooting Other Printing Problems Problem Action It takes a long time for the printer to start printing. The machine might be in Energy Saver mode or Low Power mode, which requires more time for warming up and resuming the print job. If you can't wait, change the settings of Low Power. Shift Time and Low Power Timer. It takes too much time to complete the print job. The data is so large or complex that it takes time to process it.
7. Using the Operation Panel This section is for the maintenance operators. The User Tools set the default settings, which are divided into four menu items; System Settings, Copy Features, Printer Features and Fax Feature. This section deals with the information on adjusting the printer settings using the System Settings and the Printer Features menus. Note ❒ After using the UserTools, be sure to return to Printer mode.
Using the Operation Panel Adjusting Printer Features Printer Features Menu There are 5 menu items in the printer menu.
Adjusting Printer Features Category Function Menu Proof Print Print File Delete File Show Error Log Job Control Paper Input Tray Priority Tray Locking Bypass Size Print Quality Edge Smoothing Resolution Toner Saving System Print PS Errors I/O Timeout I/O Buffer PCL Menu Orientation Form Lines Font Source Font Number Point Size 7 Font Pitch Symbol Set Network Setup IP Address Subnet Mask Gateway Address Access Control Access Mask Network Boot Frame Type(NW) Active Protocols Maintenance Rest
Using the Operation Panel Accessing Printer Features Follow these steps to setting the "I/O Timeout" in the "Job Control" as an example. A Press {User Tools}. B Press {4} on the number keys. C Press [↑][↓] to display “Job Control”, and then press [Enter #]. ❒ [Enter #]: Press to apply the new settings and return to the previous menu. ❒ [Escape]: Press to return to the previous menu without changing any settings. Reference For information on the Network Setup, see P.
Adjusting Printer Features F Press [↑][↓] to select your desired value. THYS850E G Press [Enter #]. THYS620E 7 Exiting from User Tools A After changing the UserTools settings, go back to the User Tools main menu. B Press the {User Tools} key. Note ❒ You can also exit from the User Tools by press [Exit] on the User Tools main menu.
Using the Operation Panel Printer Features Parameters ❖ Proof Print Print File Select a proof print file and print. Delete File Select a proof print file and delete. Show Error Log Shows the error log in the proof print job. ❖ Job Controlnaouji Paper Input Tray Priority You can specify the default tray and paper size. Bypass Tray, Tray 1, Tray 2, Tray 3 Note ❒ Default: Tray 1 ❒ Only the installed trays appear on the panel display.
Adjusting Printer Features Print Quality Edge Smoothing You can specify whether the Edge Smoothing feature is enabled. • On • Off Note ❒ Default: On ❒ If "Toner Saving" is "On”, "Edge Smoothing” is ignored even if it is "On”. Resolution You can specify the print resolution in dots per inch. • 600dpi • 300dpi Note ❒ Default: 600dpi ❒ The resolution specified with the printer driver overrides the one specified here. Toner Saving You can specify whether or not the Toner Saving feature is enabled.
Using the Operation Panel System Print PS Errors You can specify whether the PS error sheet should be printed out. • On • Off Note ❒ Default: Off ❒ You can use this option only when the PostScript option is installed. I/O Timeout You can specify for how many seconds your printer should wait before ending a print job. If data from other ports often appear in the middle of your print job, you should increase the timeout value.
Adjusting Printer Features PCL Menu Font Source You can specify the location of the default font. • Internal • Download Note ❒ Default: Internal Font Number You can specify the ID for the default font you want to use. • 0 to 50 (for Internal) • 1 to 50 (for Download source) Note ❒ Default: 0 (for Internal) Point Size You can specify the value for the point size you want to use for the selected font. 4.00 to 999.75 by 0.25 Note ❒ Default: 12.
Using the Operation Panel ❖ Network Setup You can specify the network settings as follows. • IP Address • Subnet Mask • Gateway Address • Access Control Address • Access Control Mask • Network Boot • Frame type NetWare • Active Protocol Reference ⇒ P.11 “Configuring the Printer for the Network with the Operation Panel” ❖ Maintenance System Reset You can initialize the printer. Menu Reset You can reset the menu settings to the factory defaults except the “Network Setup” settings.
Adjusting Printer Features Specifying the Custom Paper Size for the Bypass Tray. A Press {UserTools}. B Press {4} on the number keys. C Press [↑][↓] until “Job Control” F Specifying the Standard Size. A After making sure that “Standard Size” is displayed, press [Enter #]. appears, and then press [Enter #]. THYS620E B Press [↑][↓] until “Custom Size” is displayed, and then press [Enter #]. THYS851E D Press [↑][↓] until “Paper Input” appears, and then press [Enter #].
Using the Operation Panel B Press [↑][↓] to set the Vert value, and then press [Enter #]. C Press [↑][↓] until “List Print” appears, and then press [Enter #]. THYS851E THYS851E C Press [↑][↓] to set the Horiz value, and then press [Enter #]. The following message appears on the panel display. D After making sure that, “Config.Page” on display, press [Enter #].
Printing with the Operation Panel Printing with the Operation Panel Using the Proof Print Use this function to print only one copy of a multiple copy print job. The other copies are saved on the optional hard disk. The saved job can be printed from the machine's operation panel. Printing a Proof Print File A Press the {User Tool} key of the machine's operation panel. B Press {4} on the number keys. C After making sure that “Proof Print” is displayed, press [Enter #].
Using the Operation Panel E Press [↑][↓] to display a file you want to print, and then press [Enter #]. Deleting a Proof Print File If the printed document is not what you expect, you can delete the proof print file. You can then revise them and print again until the settings become OK. A Press the {User Tool} key of the machine's operation panel. THYS851E The following message appears on the panel display. B Press {4} on the number keys.
Printing with the Operation Panel E Press [↑][↓] to display the file you want to delete, and then press [Enter #]. Checking the Error Log A Press the {User Tool} key of the machine's operation panel. B Press {4} on the number keys. C After making sure that “Proof Print” is on the display, press [Enter #]. THYS851E The following message appears on the panel display. THYS620E F Press [Enter #]. D Press [↑][↓] until “Show Error Log” appears, and then press [Enter #].
Using the Operation Panel 7 70
8. Appendix Specifications This section contains the electrical and hardware specifications for your printer, including the information on the options. Component Specification Resolution 600 dpi ; PCL5e, PCL6, PostScript 300 dpi ; PCL5e, PostScript Printing Speed 18 pages per minute (A4L, 81/2" × 11"L) Parallel Interface IEEE1284B Note ❒ Do not use a parallel cable that is longer than 3 meters (10 feet).
INDEX O 10BASE-T/100BASE-TX, 1 A Access Control Address, 11, 16 Access Control Mask, 11, 16 Active Protocol, 11 Auto Run, 18 D Data In indicator, 8 E Energy Saver key, 8 Error Indicator, 8 Error Messages, 43 F Frame type NetWare, 11 Function keys, 8 G Gateway Address, 11, 16 I IP Address, 11 J FormFeed key, 10 Job Reset key, 10 M Machine Does not Print, 51 Macintosh canceling a job, 42 plugin File, uninstalling, 30 N Network Boot, 11 Network Connections, 2 Network Interface Board Type 185, 3 Number
T Troubleshooting, 43 U User Tools key, 8 W Windows 3.1x canceling a job, 41 PCL 5e, uninstalling, 28 PCL 6, uninstalling, 28 printer properties, PCL, 33, 37 Windows 95/98 canceling a job, 40 PCL 5e, uninstalling, 27 PCL 6, uninstalling, 27 PostScript, uninstalling, 29 printer properties, PCL, 31 printer properties, PostScript, 35 Windows NT4.
74 UE USA B305
Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
PRINTER Option Type 185 OPERATING INSTRUCTIONS Printed in The Netherlands UE USA B305-8637
Network Interface Board Type185–E (Option) OPERATING INSTRUCTIONS Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Introduction To get maximum use from this machine, all operators should carefully read and follow the instructions in this manual. Please read the Safety Information in the “Copy Reference” that comes with the printer before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Important Parts of this manual are subject to change without prior notice.
TABLE OF CONTENTS Introduction................................................................................................ Setting Up the Printer in a Network ......................................................... Printing without Using a Print Server ............................................................ Printing with a Windows NT Print Server ...................................................... Printing as a NetWare Print Server ..............................................................
4. Macintosh Configuration Configuring Macintosh ........................................................................... Changing to EtherTalk ................................................................................ Configuring the Printer ................................................................................ Changing Printer Name............................................................................... Changing Zone.................................................................
Introduction This manual contains detailed instructions on configuring your printer for using as a network printer. The actual procedures may differ depending on your network environment. Use the procedures for your network environment. Windows NT (Server) NetWare (Server) Windows 95 / 98 Windows NT NetWare (Client) Macintosh Important ❒ The procedures written in this manual assume that you are a network administrator. If you aren't, be sure to consult your network administrator before configuration.
Setting Up the Printer in a Network Printing without Using a Print Server You don't have to use a print server. The actual procedure differs depending on your operating system. Macintosh AppleTalk TCP/IP NetBEUI Windows 95 / 98 • Windows 95/98⇒ P.7 • Windows NT 4.0⇒ P.15 • Macintosh⇒ P.49 2 TCP/IP NetBEUI Windows NT4.
Printing with a Windows NT Print Server When Windows NT Server or Workstation is the operating system being used on the print server, TCP/IP or NetBEUI protocols are used. Windows NT Server (or Workstation) 4.0 Print Server TCP/IP NetBEUI Windows 95 / 98 Windows NT4.0 Note ❒ For instructions on setting up TCP/IP or NetBEUI in a Windows NT environment, refer to P.15 “Preparing for a Network Connection”. ❒ Client setup instructions are different for each type of Windows OS. • Windows 95/98⇒ P.
Printing as a NetWare Print Server The Network Interface Board allows you to set up your printer in a NetWare environment as either a print server or a remote printer. A dedicated NetWare print server is not required. If a dedicated print server is being used, your printer should be configured as a remote printer. ❖ Configure as Print Server Print Server NetWare File Server Windows 95 / 98 Windows 3.
❖ Configure as Remote Printer Remote Printer NetWare Print Server NetWare File Server Windows 95 / 98 Windows 3.1x Note ❒ The actual procedures for configuring your printer may differ depending on the version of NetWare. • NetWare 3.x⇒ P.35 • NetWare 4.x, 5⇒ P.41 ❒ The actual procedures for configuring your client computer may differ depending on the operating system. • Windows 95/98⇒ P.45 • Windows 3.1x⇒ P.
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1. Windows 95/98 Configuration You can use your printer as a network printer with Windows 95 and Windows 98 using the Multi Direct Print application, and TCP/IP or NetBEUI protocols. This chapter explains how to configure your printer and Windows.
Windows 95/98 Configuration Preparing to Use the TCP/IP Protocol for Printing To use the TCP/IP protocol to print, the network must be configured as described below. 1 Configuring the Printer Configure your printer to use the TCP/IP protocol. • Confirm that the TCP/IP protocol is set to be active. (The factory default is active) • Assign an IP address and make other settings required for using the TCP/IP protocol.
Configuring Windows 95/98 B Configure the TCP/IP protocols with the appropriate IP address, subnet mask and other settings. Confirm with the network administrator that the settings are correct. 1 Preparing to Use the NetBEUI Protocol for Printing To use the NetBEUI protocol to print, the network must be configured as described below. Configuring the Printer Configure your printer to use the NetBEUI protocol. • Confirm that the NetBEUI protocol is set to be active. (The factory default is active.
Windows 95/98 Configuration Installing the Multi Direct Print Application Follow these instructions to install Multi Direct Print. 1 Preparation You must restart the computer after installing Multi Direct Print. Be sure to close all applications before beginning the installation process. Note ❒ You must install Multi Direct Print and the appropriate printer driver in order to print.
Configuring Windows 95/98 Setting Up the Printer Driver Using Multi Direct Print to print is not possible until the printer driver is installed and the correct port selected. 1 Preparation The target printer must be turned on before starting the installation process. A Install the printer drivers. If the printer drivers have already been installed, you can proceed to the next step. Reference For more information, refer to the Operating Instructions for your printer.
Windows 95/98 Configuration F Select the printer you want to use by clicking it, and click [Next >]. Reference If you want to know more about a particular item in the dialog, refer to P.53 “Multi Direct Print”. 1 Note ❒ You can identify the “Printer Name” and “Address” on the “configuration page” printed by the printer. G Confirm that the Port name of the printer is correct, and click [Next >]. If you did not select a printer with procedure F, you must enter the Port name.
Configuring Windows 95/98 Uninstalling the Multi Direct Print Application A Open [Control Panel], and double click the [Add/Remove Programs] icon. B With [Install/Uninstall] tab, select [RICOH Multi Direct Print] by clicking it, and 1 click [Add/Remove]. C After a confirmation message appears, click [Yes]. UninstallShield removes all of the components of the Multi Direct Print application. D When the uninstallation is complete, restart the computer.
Windows 95/98 Configuration 1 14
2. Windows NT 4.0 Configuration You can use your printer as a network printer with Windows NT 4.0 using the Multi Direct Print application, and TCP/IP or NetBEUI protocols. This chapter explains how to configure your printer and Windows NT. Preparing for a Network Connection Basic Procedure Selecting the protocol TCP/IP NetBEUI Assigning the IP address TCP/IP NetBEUI Configuring Windows environment Installing the Multi Direct Print Installing the printer driver Windows NT4.
Windows NT 4.0 Configuration Preparing to Use the TCP/IP Protocol for Printing Follow these instructions to configure the Network Interface Board and Windows NT to use the TCP/IP protocol. Configuring the Printer 2 Configure your printer to use the TCP/IP protocol. • Confirm that the TCP/IP protocol is set to be active. (The factory default is active) • Assign an IP address and make other settings required for using the TCP/IP protocol.
Preparing for a Network Connection Configuring a Windows NT Computer Follow these steps to configure a Windows NT to use the TCP/IP protocol. A Double-click the [Network] icon of [Control Panel], and confirm that “TCP/IP Protocol” is in the [Network protocols] box of the [Protocols] tab. Note ❒ If the TCP/IP protocol is not installed, click [Add] in the [Protocols] tab, and install it. For more information, refer to the Windows NT online help.
Windows NT 4.0 Configuration Preparing to Use the NetBEUI Protocol for Printing Follow these instructions to configure the Network Interface Board and Windows NT to use the NetBEUI protocol. Configuring the Printer 2 Configure your printer to use the NetBEUI protocol. • Confirm that the NetBEUI protocol is set to be active. (The factory default is active.) Reference For more information on how to make the above settings, refer to the Operating Instructions for your printer.
Preparing for a Network Connection Installing the Multi Direct Print Application Follow these instructions to install Multi Direct Print. Preparation You must restart the computer after installing Multi Direct Print. Be sure to close all applications before beginning the installation process. 2 Note ❒ You must install Multi Direct Print and the appropriate printer driver in order to print.
Windows NT 4.0 Configuration Setting Up the Printer Driver Using Multi Direct Print to print is not possible until the printer driver is installed and the correct port is selected. Preparation The target printer must be turned on before starting the installation process. 2 A Install the printer drivers. If the printer drivers have already been installed, you can proceed to the next step. Reference For more information, refer to the Operating Instructions for your printer.
Preparing for a Network Connection Note ❒ You can identify the “Printer Name” and “Address” on the “configuration page” printed by the printer. G Confirm that the Port name of the printer is correct, and click [Next >]. If you did not select a printer with procedure F, you must enter the Port name. 2 Inputting the Port name for use with the TCP/IP protocol A Input the IP address of the Network Interface Board into the [IP address] box.
Windows NT 4.0 Configuration Uninstalling the Multi Direct Print Application A Open [Control Panel], and double click the [Add/Remove Programs] icon. B In the [Install/Uninstall] tab, select the [RICOH Multi Direct Print] by clicking it, and click [Add/Remove]. C After a confirmation message appears, click [Yes]. 2 UninstallShield removes all of the components of the Multi Direct Print application. D When the uninstallation is complete, restart the computer.
Setting up a Client Computer Setting up a Client Computer This section describes the procedures for setting up a client in a network that uses Windows NT Server or Windows NT Workstation as a print server. Windows NT 4.0 Print Server 2 Windows 95/98 Windows NT4.0 Note ❒ Explanation of this section assumes that the client has already been configured to communicate with a Windows NT print server. Do not proceed with the following instructions until the client has been set up and configured correctly.
Windows NT 4.0 Configuration E Click [Network], and click [Browse]. F On the network tree, double-click the name of the computer used as the print server. The printers attached to the network are displayed. G Select the name of the printer you want to use by clicking it, and click [OK]. H Click [OK]. I Confirm that the port name is displayed in the [Print to the following port] box, 2 and click [OK]. Windows NT 4.0 Use the [Printers] window to set up the printer.
Configuring LPR Port Printing Configuring LPR Port Printing This section explains the procedure for printing to a LPR port from Windows NT. Preparation The TCP/IP protocols must be installed and configured correctly. Refer to P.16 “Preparing to Use the TCP/IP Protocol for Printing”, for more information. 2 Note ❒ The following instructions assume that the printer drivers have already been installed. This is a procedure to change the printer port to LPR.
Windows NT 4.
3. NetWare Configuration This chapter describes how to configure your printer to use as a print server or a remote printer in a NetWare environment. Note ❒ NetWare must be set to active using the operation panel of your printer. For information on how to set it, refer to the Operating Instructions for your printer. Installing the NIB Setup Tool A utility called the NIB Setup Tool is provided to configure your printer to work in a NetWare environment.
NetWare Configuration B Open [Control Panel], and double click the [Add/Remove Programs] icon. C In the [Install/Uninstall] tab, click [Install]. D Click [Next >]. E Input the name of the CD-ROM drive in the [command line for installation program] box, followed by “\NETWORK\PRINTMAN\ADMIN\DISK1\SETUP” (do not include the quotation marks) and then click “Finish”. Note ❒ An example would be “D:\NETWORK\PRINTMAN\ADMIN\DISK1\SETUP” when the drive name is “D”.
Quick Setup Using the NIB Setup Tool Wizard Quick Setup Using the NIB Setup Tool Wizard Using the NIB Setup Tool, you can easily set up a NetWare printing environment after physically installing the Network Interface Board into the printer, You can select [Wizard] or [Property Sheet] as an installation method. When you configure the Network Interface Board for the first time, use the Wizard method.
NetWare Configuration H Input your comments in the [Comment] box, and click [Next >]. The input comments are displayed with the device name when using a utility such as PRINTER MANAGER FOR ADMINISTRATOR. I In the dialog for selecting a network environment, place ' mark for [NetWare] and remove ' mark for the [TCP/IP]. J Click [Next >]. A dialog for configuring the NetWare environment appears.
Quick Setup Using the NIB Setup Tool Wizard Q If you selected [NDS Mode], input the volume of the print queue into the [Queue Volume] box. Clicking [Browse], you can select one of those shown in the Browse dialog. R Click [Next >]. A dialog to confirm the printing environment appears. S After confirming the environment, click [Next >]. If you want to change the settings, click [< Back] and make the settings again.
NetWare Configuration NetWare 3.x - Advanced Settings The actual procedures for configuring your printer differ depending on whether the Network Interface Board is configured as a print server or as a remote printer. This section describes how to configure it in the NetWare 3.x environment.
NetWare 3.x - Advanced Settings E Select the IPX address of the Network Interface Board which is to be configured by clicking it, and click [Next >]. Note ❒ If you don't know which Network Interface Board you are configuring, print the Configuration Page using the printer's operation panel, and select the MAC address that is on the page. F Confirm that the MAC and IPX addresses are correct, and click [Finish]. The [NIB Setup Tool] window appears. G Click [Configure]. 3 The property sheet appears.
NetWare Configuration L Create a printer as follows. A In the [Available Options] menu, select [Print Server Information]. B To create a new print server, press {Insert} and input a print server name. If you use an currently defined print server, select one of the print servers shown in the [Print Server] list. Important ❒ Use the same name as that specified in the NIB Setup Tool. (Step H-A). C In the [Print Server Information] menu, select [Print Server Configuration].
NetWare 3.x - Advanced Settings Setting Up as Remote Printer A Log in to the file server as a Supervisor or a Supervisor equivalent. B Run the NIB Setup Tool. Reference “Running the NIB Setup Tool” ⇒ P.28. C Click [Property Sheet] and click [OK]. 3 The Browse dialog of the Network Interface Board appears. D Click [IPX protocol]. E Select the IPX address of the Network Interface Board which is to be configured by clicking it, and click [Next >].
NetWare Configuration J Input “PCONSOLE” from the command prompt. F:> PCONSOLE K Create a print queue as follows. Note ❒ If you use a currently defined print queue, proceed to the step L. A In the [Available Options] menu, select [Print Queue Information]. B Press {Insert} and input a print queue name. C Press {Esc} to return to the [Available Options] menu. 3 L Create a printer as follows. A In the [Available Options] menu, select [Print Server Information].
NetWare 3.x - Advanced Settings M Assign print queues to the created printer as follows. A In the [Print Server Configuration Menu], select [Queues Serviced By Printer]. B Select the printer created in the Step L. C Press {Insert} to select a queue serviced by the printer. Note ❒ You can select more than one queue at a time. D Follow the instructions on the screen to make other necessary settings. When you have finished the above steps, make sure that the queues are assigned.
NetWare Configuration NetWare 4.x, 5 - Advanced Settings The actual procedures for configuring your printer differ depending on whether the Network Interface Board is configured as a print server or as a remote printer. This section describes how to configure it in the NetWare 4.x, 5 environment. ❖ To use NetWare 5 • Load the IPX protocol into the file server in advance. • You cannot use the NDPS (Novell Distributed Print Services) mode.
NetWare 4.x, 5 - Advanced Settings ery mode, use the NIB Setup Tool Wizard. ⇒ P.29 “Quick Setup Using the NIB Setup Tool Wizard” A Log in to the file server as an Admin or an Admin equivalent. B Run the NIB Setup Tool. Reference “Running the NIB Setup Tool” ⇒ P.28. C Click [Property Sheet] and click [OK]. The Browse dialog of the Network Interface Board appears. 3 D Click [IPX protocol].
NetWare Configuration I In the [NIB] menu, click [Exit] to exit the NIB Setup Tool. J From Windows, run NWAdmin. Note ❒ The actual NWAdmin programs differ depending on the version of it and that of the operating system. Run the NWADMIN.EXE except the following cases. When you are using the NetWare 4.11 or higher on Windows 3.1x, run the NWADMN3X.EXE. When you are using the IntranetWare on Windows95/98, run the NWADMN95.EXE. When you are using the NetWare 5, run the NWADMN32.EXE.
NetWare 4.x, 5 - Advanced Settings C Click [Configuration], and in the [Printer type] box, select [Parallel] using the dropdown menu, and then click [Communication]. D Click [Manual load] in the [Communication type] group, and click [OK]. E After confirming the settings, click [OK]. N Create a print server as follows. A Select the context specified using the NIB Setup Tool (Step H-C), and in the [Object] menu, click [Create].
NetWare Configuration D Click [IPX protocol]. E Select the IPX address of the Network Interface Board which is to be configured by clicking it, and click [Next >]. Note ❒ If you don't know which Network Interface Board you are configuring, print the Configuration Page using the printer's operation panel, and select the MAC address that is on the page. F Confirm that the MAC and IPX addresses are correct, and click [Finish]. 3 [NIB Setup Tool] window appears. G Click [Configure].
NetWare 4.x, 5 - Advanced Settings J From Windows, run NWAdmin. Note ❒ The actual NWAdmin programs differ depending on the version of it and that of the operating system. Run the NWADMIN.EXE except the following cases. When you are using the NetWare 4.11 or higher on Windows 3.1x, run the NWADMN3X.EXE. When you are using the IntranetWare on Windows95/98, run the NWADMN95.EXE. When you are using the NetWare 5, run the NWADMN32.EXE.
NetWare Configuration N Create a print server as follows. A Select the context specified using the NIB Setup Tool (Step H-C), and in the [Object] menu, click [Create]. B In the [Class of new object] box, click “Print Server” to highlight it, and click [OK]. When you are using the NetWare 5, click “Print Sever (Non NDPS)”. C In the [Print Server name] box, input the name of the print server. Important ❒ Use the same name as that specified using the NIB Setup Tool. (Step HA).
Setting Up a Client Computer Setting Up a Client Computer This section describes how to set up a client computer when you use a NetWare print server. Note ❒ This section assumes that the client has NetWare client applications installed and is correctly configured to communicate with a NetWare print server. If not, install necessary applications before starting the setting up procedure. 3 Windows95/98 Follow these steps to set up a Windows 95/98 client.
NetWare Configuration K Click the [Printer Settings] tab. L Remove the ' marks from the [Form feed] and the [Enable banner] check boxes. Note ❒ You should not check these boxes, since they should be specified using the printer driver. If they are checked, the printer might not print correctly. When Using the PostScript Printer Driver 3 Follow these steps to set up for the PostScript Printer Driver A Click the [PostScript] tab. B Click [Advanced].
Setting Up a Client Computer G Click [LPT Settings]. The [NetWare Settings] dialog appears. H Remove the × marks from the [Form feed] and the [Enable banner] check boxes. Note ❒ You should not check these boxes, since they should be specified using the printer driver. If they are checked, the printer might not print correctly. I Click [OK] to close the [NetWare Settings] dialog. J Close the Network driver. K Click [OK] to close the [Connect] dialog. L Click [Close] to close the [Printers] dialog.
NetWare Configuration 3 48
4. Macintosh Configuration Configuring Macintosh This chapter explains how to configure a network printer in a Macintosh EtherTalk environment. The actual procedures to configure a network printer are slightly different depending on the version of the Mac OS. This chapter describes how to configure your printer for Mac OS 8. If you are using a different version, refer to the manual that comes with your version of the Mac OS for more information.
Macintosh Configuration Configuring the Printer Use the operation panel to activate the EtherTalk protocol (factory default is active). Reference For information on configuration, refer to the Operating Instructions for your printer. Changing Printer Name If the network has several same model printers, the names will be the same. Printers that have the same name will have their names changed slightly in the Chooser.
Configuring Macintosh Changing Zone It may be necessary to change the zone configuration. Use applications such as Apple Printer Utility or LaserWriter Utility to change the zone configuration in the Macintosh EtherTalk environment. These utilities are distributed by Apple Computer, Inc. Note ❒ If your Macintosh is configured to use TCP/IP, you can change the zone configuration with a Web browser. ⇒ P.
Macintosh Configuration 4 52
5. Appendix Multi Direct Print Multi Direct Print is a Windows program that allows you to print on a Peer-toPeer network. This program allows you to print directly to a network printer, even if there is no print server. OS Protocol stack Microsoft Windows 95/98 The Microsoft version of TCP/IP that comes with Windows. Microsoft Windows NT 4.0 The Microsoft version of NetBEUI that comes with Windows.
Appendix [Select Printer] A list of available printers appears on this screen. This example is for the English version. 1 2 3 6 5 4 5 1. Printer Name The contents of this list are different for TCP/IP and NetBEUI protocols. If you selected [TCP/IP], the printer name of the Network Interface Board appeared. If you selected [NetBEUI], the computer name of the Network Interface Board appeared. 54 computer name of the Network Interface Board appeared.
Multi Direct Print [Network] When you select a printer with the [Select Printer] dialog, the Port name is input automatically. These examples are for the English version. ❖ TCP/IP ❖ NetBEUI 1 2 3 1. Host name 5 If you print, using the TCP/IP protocol, to select a printer using a host name or a domain name, input the name here. Input the IP address into the [IP address] box when selecting a printer by IP address. Limitation ❒ You cannot use a host name that begins with “%%”.
Appendix Configuring the Network Interface Board with a Web Browser The Network Interface Board functions as a Web server in addition to allowing a printer to function as a network printer. You can use a Web browser to view the printer status and configure the Network Interface Board. ❖ Configuring the Printer This facility requires TCP/IP to be installed. After the printer has been configured to use the TCP/IP protocol, it will be possible to adjust the settings using a web browser.
Configuring the Network Interface Board with a Web Browser Going to the Top Page After launching your Web browser, enter the IP address of the printer. See the example below. This example is for the English version. http://192.168.15.16/ (In this example. the IP address of the Network Interface Board is 192.168.15.16.) Note ❒ If a DNS server is used in the network, you can enter the host name as an URL. For example, http://webmonitor.netprinter.com/.
Appendix -Linking the address (URL) to the [Help] button You can link the address (URL) of the [Help] button to the help files on your computer or on a Web server. A Copy the help file on the CD-ROM to the desired location. The help files are located in folders labeled with abbreviated language names. For example, English help files are in the "EN" folder. Be sure to copy the entire "EN" folder to the new location. B Using a web browser, navigate to the Top Page and click [Network config].
Assigning IP Address with ARP+PING Assigning IP Address with ARP+PING Using TCP/IP, you can assign the IP address using ARP and PING. The following example is for a BSD UNIX workstation (SunOS 4.x). Preparation ARP+PING should be set to active in the network boot configuration before assigning the IP address using ARP+PING. For how to set it to active, refer to the Operating Instructions for your printer. A Log in to the workstation as root.
Appendix Remote Maintenance by Telnet (mshell) You can view the printer status and configure the network interface board using telnet. Note ❒ You should specify a password so that only the network administrator, or a person having network administrator privileges, can use remote maintenance (mshell). Operation Flow The following is a sample procedure in using Telnet. Limitation ❒ Only one person at a time can be logged on to do remote maintenance.
Remote Maintenance by Telnet (mshell) ❒ The Network Interface Board is reset automatically when the settings are changed. ❒ When the Network Interface Board is reset, the active print job which has already been sent to the printer, will finish printing. However, jobs that haven't been sent yet will be cancelled. Command List This is a list of commands that can be used via remote maintenance. Note ❒ Input “help”, to see a list of commands that can be used.
Appendix -Address ❖ Subnet Mask A number used to mathematically “mask” or hide the IP address on the network by eliminating those parts of the address that are alike for all the machines on the network. ❖ Default Gateway Address A gateway is a connection or interchange point that connects two networks. A gateway address is for the router or host computer used as a gateway. Note ❒ To get the above addresses, contact your network administrator.
Remote Maintenance by Telnet (mshell) Access Control Mask IP addresses that can access the printer 255. 0. 0. 0 192.XXX.XXX.XXX 255.255. 0. 0 192.168.XXX.XXX 255.255.255. 0 192.168. 15.XXX 255.255.255.255 192.168. 15. 16 Network Boot Use the set command to configure a network boot. msh> set parameter {on | off} “On” means active and “Off” means inactive.
Appendix Protocol Use the set command to allow/prevent remote access for each protocol. msh> set protocol {up | down} Protocol appletalk tcpip “Up” means active and “Down” means inactive. netware netbeui lpr ftp rsh diprint web 5 Note ❒ If you prohibit remote access using TCP/IP and then logout, you cannot use remote access. If this was a mistake, you can use the printer operation panel to allow access by TCP/IP.
Remote Maintenance by Telnet (mshell) Reference For more information on the meaning of the data returned with these commands, refer toP.72 “Configuring the Network Interface Board”. Information about the Network Interface Board Configuration Settings Use the show command to display the Network Interface Board configuration settings. msh> show [-p] Note ❒ Add “-p” to the show command to have the information displayed one screen at a time.
Appendix ❖ Display Shows the SNMP information and available protocols. msh> snmp ? msh> snmp [-p] [registered_number] Note ❒ If the -p option is added, you can view the displays one by one. ❒ If the registered number is not added, you can view the status of all the registered numbers. ❖ Community name configuration You can set the community name of the Network Interface Board. msh> snmp number name community_name Note ❒ The community name must consist of 15 characters or less.
Remote Maintenance by Telnet (mshell) The following example shows how set the protocol for an address. msh> snmp number {ip | ipx} address Note ❒ When using the TCP/IP protocol, input ip followed by a space and then the IP address. ❒ When using the IPX/SPX protocol, input ipx followed by a space and then the IPX address followed by a decimal and then the MAC address of the Network Interface Board. The following is an example of how to configure registration number 3 with the IP address 192.168.15.16.
Appendix SNMP The Network Interface Board functions as a SNMP (Simple Network Management Protocol) agent using the UDP and IPX protocols. Using the SNMP manager you can get information about the printer. The factory default community names are “public” and “admin”. You can get MIB information using these community names. Reference For more information on configuring the community name, refer to P.65 “SNMP” in “Remote Maintenance by Telnet (mshell)”.
Understanding the Displayed Information Understanding the Displayed Information This section describes how to read the displayed information on the status of the Network Interface Board. Print Job Information The status of the print job can be viewed using the following commands. • mshell : Use the status command ⇒ P.64 “Status of Printer”. Item Name Meaning ID Number of the print request. Source The name of the host requesting the print job. Process The type of print command.
Appendix Print Log Information This is a record of jobs that have been printed up to now. The most recent ten records are displayed. This record can be displayed with the following commands. • mshell : Use the prnlog command ⇒ P.64 “Status of Printer”. Item Name Meaning ID Printing request number. Source The user name, workstation name or address of the host that sent the print job. Process The type of print command used. Bytes The size of the file in bytes. Result Communication result.
Understanding the Displayed Information Network Statistical Information This section is about the information provided about the Network Interface Board. Detailed information about the words used to describe the status of the Network Interface Board are described below. • mshell : Use info command ⇒ P.64 “Status of Printer”. Item Name Meaning System elapsed time The time that passed since the network interface board started. Total printing time The total time spent in processing the print data.
Appendix Configuring the Network Interface Board Network Interface Board settings can be displayed and confirmed using the commands below. • mshell : Use show command ⇒ P.65 “Information about the Network Interface Board Configuration Settings”. Item Name Meaning Common Mode Protocol Up/Down Up means active, Down means inactive. AppleTalk TCP/IP NetWare NetBEUI 5 NVRAM version Internal version number.
Understanding the Displayed Information Item Name Meaning TCP/IP Mode Up means active, Down means inactive. ftp lpr rsh diprint web telnet download EncapType Frame type. Network boot Network boot. Filter Internal parameter. Max DSTs Address IP address. Netmask Subnet mask. Broadcast Broadcast address. Gateway Default gateway address. AccessCtrl Access control address. AccessMask Access control mask. 5 Time server Home page URL URL of homepage.
Appendix Item Name Meaning NetWare Mode (this value is fixed) EncapType Frame type. RPRINTER number Remote printer number. RPRINTER name Remote printer name. Print server name Print server name. File server name Name of the connect file server. Context name Context of print server. Switch Mode Active mode. NDS/Bindery (this value is fixed) Packet negotiation Print job timeout 5 Time of the job timeout.
Message List Message List This is a list of messages recorded to the printer's system log. The system log can be viewed using the syslog command. System Log Information You can use the following methods to view the system log. • mshell : Use the syslog command ⇒ P.65 “System Log Information”. • Network Configuration Page : Configure PCL for the Printer Language, and push the switch on the Network Interface Board while five seconds ⇒ P.84 “Network Configuration Page”.
Appendix NetWare (When the Network Interface Board is Started) ❖ When working as a print server Access to NetWare server “file server name” denied. Either there is no account for this print server on the NetWare server or the password was incorrect. Cannot log in to the file server. Confirm that the print server is registered on the file server. If a password is specified for the print server, delete it. Attach to print queue “print queue name” Attached to the print queue.
Message List No local target for “print server name” Cannot get routing information on the file server. If a different frame type is configured from that used on the network, you should select "Auto Select" as a frame type. Required file server (“file server name”) not found Cannot find the required file server. Required print server (“print server name”) not found Cannot find the print server. Confirm the name of the print server.
Appendix TCP/IP ❖ When the address is configured Invalid gateway address The Gateway address is not correct for the specified IP address. ❖ When using lpr filter data error Some data cannot be handled by the filter option. Confirm the file code and the settings of the filter option. lost connection The connection was cut by a counterpart. Check the printer to which you requested to print. print requests full Cannot accept the print request (max. 5 sessions).
Message List ❖ When using SNMP Exit snmpd The agent is complete. Reset the printer or turn the printer off and on. recvfrom:packet discarded,length(Reception packet length)> (Packet size),from addr
The received packet was ignored since the length of the packet exceeds the limit. Confirm whether the administration station sent a packet whose length is longer than 1025 bytes.Appendix Precautions Please pay attention to the following when using a network interface board. When configuration is necessary, give a messenger after configuring justly. Connecting a dial up router to a Network When the file server of NetWare exists in the network of remote side, the router continues being connected by a packet sent from printer, there may be a thing asked great communication charges.
Precautions When Printing PostScript from Windows When print PostScript from Windows, refer to the Operating Instructions that comes with the optional PostScript 3, and configure to use the Network Interface Board with your printer driver. When print it with NetWare Configuration of form feed You should not configure of form feed on NetWare. You do not need to configure on NetWare in order to control newpage with printer driver of Windows. There is the case that cannot print it justly when you configure.
Appendix When Using DHCP The following points are important when using DHCP (Dynamic Host Configuration Protocol). Supported Systems Windows NT Server 4.0 can be configured as a DHCP server. Give the printer a static address Configure the DHCP server to so that the printer has a static address. Note ❒ When multiple DHCP servers exist, turn an equal reservation into all DHCP server. A Network Interface Board works by information from DHCP server replied to in the first place.
Precautions The Others • When you click [Active Lease] on the [Scope] menu of DHCP manager, a list of client leases appears. When the reserved IP address is not assigned to a Network Interface Board, a client name of this dialog appears the name that was input into with [Add Reserved Clients] dialog. When the reserved IP address is assigned to a Network Interface Board and comes to use it, an appearing client name changes in a printer name configured by Network Interface Board.
Appendix Network Configuration Page You can confirm the network information on the network configuration page. A Confirm that the printer is online. B Push the switch on the Network Interface Board for two seconds, and release it. The network configuration page is printed. Note ❒ If you push the switch for five seconds, the system log information is printed. For more information on the meaning of the data printed , refer to P.75 “System Log Information”.
Network Configuration Page Node Number Soft Switch Printer name 1 : 00:00:74:62:5c:65 : 0x41dc : NET_PRINTER 2 TCP/IP ( Up ) IP Address : 192.168.015.016 Netmask : 255.255.255.000 Gateway : 000.000.000.000 AccessCtrl : 000.000.000.000 (0x00000000) AccessMask : 000.000.000.000 (0x00000000) Auto IP(Nboot) : DHCP Mode : 0x40 0x01 EncapType : DIX Ethernet II Current Hostname : NET_PRINTER Current IP Address : 192.168.015.018 Current Netmask : 255.255.255.000 Current Gateway : 000.000.000.
Appendix Specifications LAN interface 100BASE-TX, 10BASE-T Frame type EthernetII, IEEE802.2, IEEE802.3, SNAP Protocol • IPX/SPX NetWare 3.11, 3.12, 3.2, 4.1, 4.11, 5, IntranetWare • TCP/IP Windows 95 Windows 98 Windows NT 4.0 • NetBEUI Windows 95 Windows 98 Windows NT 4.0 • AppleTalk Mac OS 7.
INDEX A access control address, 62 access control mask, 62 ARP+PING, 59, 63 B BOOTP, 63 C client computer, setup Windows 3.1x, 46 Windows 95/98, 23, 45 Windows NT 4.0, 24 community name, 66 configuration LPR port printing, Windows NT 4.0, 25 Macintosh, 49 NetWare, 27 NetWare 3.x, 32 NetWare 4.x, 5, 38 Web browser, 56 Windows 95/98, 7 Windows NT 4.
specifications, 86 status of printer, 64 subnet mask, 62 U uninstall Multi Direct Print, Windows 95/98, 13 Multi Direct Print, Windows NT 4.0, 22 W Web browser, 56 Windows 95/98, configuration, 7 Windows NT 4.
89 UE USA EE GB B307
Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
Network Interface Board Type185–E (Option) OPERATING INSTRUCTIONS B307-8617 UE USA EE GB
PostScript3 Kit Type185 (Option) OPERATING INSTRUCTIONS SUPPPLEMENT Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
PostScript3 Kit Type185 (Option) OPERATING INSTRUCTIONS SUPPPLEMENT B308-8617 UE USA EE GB
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please read the Safety Information in the “Copy Reference” before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS. Important Parts of this manual are subject to change without prior notice.
Copyright © 1999
TABLE OF CONTENTS 1. PostScript3 Kit Type185 Installable Options .................................................................................... Setting Up Options ........................................................................................ Printing a Document ................................................................................. Collate, Print Mode........................................................................................ Proof Print ................................
iii
1. PostScript3 Kit Type185 Installable Options The following items are installable options. ❖ Tray 2 500–sheet Input Tray. It consists of 1 tray. ❖ Tray 2 and 3 1000–sheet Input Tray. It consists of 2 trays. ❖ Internal Tray Output is delivered face down. ❖ Memory Up to 64 megabytes of optional memory can be installed in this machine. (Setting the total memory to 80 megabytes.) Setting Up Options To use the installed options correctly, you have to set up the printer driver.
PostScript3 Kit Type185 ❒ If you use Adobe Page Maker 6.0 or 6.5 with Windows 95/98 or Windows NT4.0, you have to set up options in Adobe PageMaker's print dialog. ❖ Macintosh You can set up any of the options from the [Chooser] dialog. 1 Reference For more information on setting up options, refer to the “Operating Instructions” that comes with the printer.
Printing a Document Printing a Document This section describes how to print a document using printer specific functions. 1 ❖ Paper Source The following table shows the tabs or menus where you can select this function. Windows 95/98 [Paper] tab Windows 3.1x [Paper] tab Windows NT4.0 [Page Setup] tab Macintosh [General] in the print dialog ❖ Destination Tray The following table shows the tabs or menus where you can select this function. Windows 95/98 [More Options] in the [Paper] tab Windows 3.
PostScript3 Kit Type185 ❖ Collate Use this function to enable the collation feature. With this feature, the printer can efficiently print collated sets of a multiple-page document. The following table shows the tabs or menus where you can select this function. 1 Windows 95/98 [Printer Features] in the [Device Options] tab Windows 3.1x [Features] tab Windows NT4.
Printing a Document ❖ Proof Printing Use this function to print only the first copy of a multiple-copy print job. The other copies are saved on the optional hard disk. The saved job can be printed or canceled from the machine's operation panel. 1 Note ❒ This function is not available on computers running Windows 3.1x or Windows NT4.0. The following table shows the tabs or menus where you can select this function. Windows 95/98 [Proof Print] tab Windows 3.1x - Windows NT 4.
PostScript3 Kit Type185 B Open the printer driver dialog. C Click the [Features] tab. D In the [Features] box, the available functions are displayed. Use the [Selec- 1 tion] list box to select the appropriate setting. E After making all of the settings you want, click [OK] to close the Printer Properties dialog . F Start printing from the application's print dialog box. Windows NT4.0 A From an application, select the menu command to print. This will open the print dialog box.
Printing a Document Proof Print Limitation ❒ Follow the steps below to print a document using “Proof Print”. 1 ❒ To use this function, the optional hard disk must be installed on your printer. Note ❒ This function is not available on computers running Windows 3.1x, Windows NT4.0. Windows 95/98 Note ❒ If the application has a collate option, make sure that it is not selected before sending a print job. By default, proof print jobs are automatically collated by the printer driver.
PostScript3 Kit Type185 K Select "Print File" under "Proof Print" and press the [Enter] key. L Select the file you want to print and press the [Enter] key Note ❒ You can identify the file you want to print by the User ID you entered in step D and the time when the job was saved. 1 M Press the [Enter] key to start printing. Macintosh Note ❒ You have to install the Plug-in module.
Printing a Document K Select the file you want to print and press the [Enter] key Note ❒ You can identify the file you want to print by the User ID you entered in step D and the time when the job was saved. 1 L Press the [Enter] key to start printing. Deleting a Proof Print File If the settings are incorrect, you can delete the rest of the print job. Follow these steps. A Press the {User Tools} key of the machine's operation panel. B Press { 4} of the number keys.
PostScript3 Kit Type185 1 10 UE USA EE GB B308
RS232 PC-FAX EXPANDER TYPE185 USER'S GUIDE Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
1 INTRODUCTION.................................................................................1 2 THE RS232 CABLE CONNECTION ..................................................2 3 PC SOFTWARE..................................................................................3 3.1 PC Fax Application ....................................................................3 4 QUICK START ....................................................................................4 4.1 Basic Transmission Procedure ....
10 REPORTS AND LISTS .................................................................... 18 10.1 Transmission Confirmation Report - JOURNAL ..................... 18 10.2 Memory Transmission Reports ............................................... 19 Result Report ..................................................................... 19 Failure Report..................................................................... 19 10.3 User Parameter List ..............................................................
1 USER’S GUIDE INTRODUCTION The PC-FAX EXPANDER Type 185 option is a combination of the physical connection between a PC and the fax machine using EIA Class 2 faxing software and PC software that expand the operations of the equipment by providing: • • • • • faxing directly from the PC using the fax machine’s modem the use of fax memory for improved faxing from the PC the use of the fax machine as a scanner TWAIN scanning capability from the PC the use of the fax machine as a laser printer The RS232 P
USER’S GUIDE 2 RS232 PC-FAX EXPANDER Type 185 THE RS232 CABLE CONNECTION When the RS232 PC-FAX EXPANDER Type 185 is installed, your fax machine can be connected like an external modem to one of your PC communication ports. A PC usually has two communications, or serial, ports located in the back. These ports will accept 25-pin or 9-pin connectors (the type known as DB25 or DB9). The fax machine will use one of them. If you have a serial mouse, it may be using the other.
3 USER’S GUIDE PC SOFTWARE The following shows the software packages the RS232 PC-FAX EXPANDER Type 185 option supports. See their user guides for installation instructions. To aid installation, you will find some suggestions concerning the availability and configuration of COM ports on page 24 of this guide. 3.1 PC FAXING APPLICATION The RS232 PC-FAX EXPANDER Type 185 is designed to work with several fax applications: Cheyenne® Bitware, SopWith Lite, CFM Twain, WinFax (BVRP).
USER’S GUIDE 4 RS232 PC-FAX EXPANDER Type 185 QUICK START QUICK START procedures assume that you have installed a faxing application in your PC (see page 25) and that you are familiar with the fax machine’s operation. For CFM TWAIN installation and scanning procedures, see the supplement, “Scanning Via TWAIN”. 4.1 BASIC TRANSMISSION PROCEDURE • Check the PC and fax machine settings. DIRECT TRANSMISSION • • • 1. 2. 3. 4. 5. 6.
4.2 USER’S GUIDE BASIC RECEPTION • Check the PC and fax machine settings. DIRECT RECEPTION FAX MEMORY RECEPTION is running the faxing software and set for automatic answering. • PC PC modem is Class 2. • Fax machine is on.
USER’S GUIDE 5 RS232 PC-FAX EXPANDER Type 185 USER PARAMETER SWITCH 20 AND 21 For more details, refer to “User Parameter Settings” in the fax machine manual. The RS232 PC-FAX EXPANDER Type 185 option User Parameter Switch 20 and 21 provides new PC transmission and reception options: ✧ ✧ ✧ ✧ direct transmission and receiving fax memory transmission and receiving fax TTI on or off for PC memory transmissions specifying the location of memory reception output Choosing memory transmission gives PC faxing.
USER’S GUIDE Switch 21 - Type 185 Reception Options Digit Default 0 0 1 PC Reception (when Digit 0 is 1) 0 : PC Direct Reception 1 : PC Memory Reception 0 2 Output Destination (when Digit 0 is 1 and Digit 1 is 1) 0 : Send to PC 1 : Print at Fax and send to PC Memory 0 3 4 5 6 7 ‡ Description Reception 0 : Fax Reception 1 : PC Reception Not used for this product. Do not change the factory settings.
USER’S GUIDE 5.1 RS232 PC-FAX EXPANDER Type 185 PROGRAMMING SWITCH 20 AND 21 Make User Parameter Switch changes by using User Tools Key to bring the switch into the character display, and then pressing the number of the digit to be changed on the fax machine’s telephone keypad. When installed, the Type 185 option will set Switch 20 and 21 as shown in the Default column. See page 6 and 7. Pressing the NUMBER of the digit on the keypad toggles the setting between 0 and 1.
6 USER’S GUIDE TRANSMISSION A RS232 PC-FAX EXPANDER Type 185 transmission from the PC will be either direct or through the fax machine memory. The transmission path is set by the fax machine’s User Parameter Switch 20 Digit 0. See section 5 for more Switch 20 information. Special sending procedures for either direct or memory transmission is not required. The Quick Start section, page 4, offers a general description of faxing from the PC.
USER’S GUIDE 6.2 RS232 PC-FAX EXPANDER Type 185 MEMORY TRANSMISSION Using fax memory will contribute the fax data processing to the fax transmission and give you additional dialing capabilities from your faxing application: • • • • • MMR fax data compression technique, ECM use of fax Quick Dial, Speed Dial, and Group Dial, G4 transmission (with ISDN Unit Option) G3 Transmit Terminal Identifier (TTI) can be turned on or off.
6.3 USER’S GUIDE QUICK DIALS, SPEED DIALS, AND GROUP DIALS For more details, refer to “Quick Dial”, “Speed Dial”, “Group Dial” in the fax machine manual. For Memory Transmissions you can use the fax machine's programmed Quick Dials, Speed Dials, and Group Dials to dial G3 and G4‡ destinations from the PC by using a dialing prefix. 1. The User Parameter Switch 20 is set for memory transmission. Digit 0 is 1. See section 5 for more Switch 20 information. 2.
USER’S GUIDE 6.4 RS232 PC-FAX EXPANDER Type 185 DELETING PC FAX MEMORY FILES The PC-FAX EXPANDER Type 185 option introduces “Info.” on standby mode and “Check/Cancel TX Files” function number specifically to delete PC-FAX EXPANDER memory transmission files. A file can be deleted while being sent as a memory transmission or during an automatic redialing operation. The deletion will end the operation. Check/Cancel TX Files Press [Info.]. ()Ready Set originals. Enter fax no. Memory Trans.
7 USER’S GUIDE RECEPTION A RS232 PC-FAX EXPANDER Type 185 reception will be either direct, or through the fax machine memory. The reception path is set by the fax machine's User Parameter Switch 21 Digit 1. See section 5 for more Switch 21 information. The Quick Start section, page 5, gives a general description of receiving fax messages. Consult your PC faxing application's user manual for specific procedures. 7.1 DIRECT RECEPTION 1. The User Parameter Switch 21 is set for PC Direct Reception.
USER’S GUIDE 7.2 RS232 PC-FAX EXPANDER Type 185 MEMORY RECEPTION AND DESTINATIONS PC-FAX EXPANDER Memory Receptions will use the fax data processing resources of the fax machine. The destination of Memory Receptions are specified by User Parameter Switch 21, Digits 0,1, and 2. The fax machine is initially set to receive and print all Memory Receptions for the PC. See section 5 for more information about Switch 21. 1. The User Parameter Switch 21 is set for memory reception.
8 USER’S GUIDE SCANNING IMAGES With the RS232 PC-FAX EXPANDER Type 185 you can use your fax machine as a multipage scanner. When fully installed, the PC-FAX EXPANDER offers two scanning methods : 1. CFM TWAIN activated from a PC application 2. Mode key at the fax machine. FAX WITH PC-FAX EXPANDER MEMORY SCAN DCR DIU (RS232Port) MODEM DIU : The Digital Interface Unit, or RS232 Port DCR : The Data Compression/Reconstruction Unit 8.
USER’S GUIDE 8.1 RS232 PC-FAX EXPANDER Type 185 SCANNING FROM THE FAX Scanning from the fax machine is like sending a fax message to the PC. Receiving the scanned image at the PC is like receiving a fax as it is described in your faxing application manual. 1. Make sure the PC faxing application is running and set for automatic answering. 2.
9 USER’S GUIDE PRINTING AT THE FAX MACHINE To use your fax machine as a printer, follow your PC faxing application's procedures for faxing documents from a Windows application. When the dialing dialog box appears, use the special four-digit fax dialing number, 0 0 0 0, to send the document to the fax machine where it will be printed. No other settings are necessary. From the Windows application : 1. 2. 3. 4. 5. Choose your faxing application as your printer. Open the document you want to print.
USER’S GUIDE 10 10.1 RS232 PC-FAX EXPANDER Type 185 REPORTS AND LISTS TRANSMISSION CONFIRMATION REPORT - JOURNAL For more details, refer to “Printing the TCR” or “Pringintg the Journal” in the fax machine manual. RS232 PC-FAX EXPANDER transmissions and receptions are recorded on the TCR(Transmission Confirmation Report). They are identified with the new symbol. * : PC * * * TCR (July 23.
10.2 USER’S GUIDE MEMORY TRANSMISSION REPORTS Memory transmission reports include a new mode name to identify memory transmissions from the PC: PC MEMORY TX. RESULT REPORT * * * COMMUNICATION RESULT REPORT (JUL. 23. 1999 1:01PM) * * * 1) TTI1 XYZ COMPANY 2) TTI2 Head Office FILE 004 MODE PC MEMORY TX OPTION REASON FOR ERRORS 1) HANG UP LINE FAIL 3) NO ANSWER ADDRESS(GROUP) TOKYO OFFICE RESULT OK PAGE P. 1 2) BUSY 4) NO FACSIMILE CONNECTION Failure Report * * * COMMUNICATION RESULT REPORT (JUL.
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 APPENDIX USER PARAMETER SETTINGS For more details, refer to “User Parameter Settings” in the fax machine manual. The fax machine's User Parameter Switches allow you to alter your fax machine operations to suit your needs and preferences.
USER’S GUIDE Switch 21 Outline Digit Description Default 0 Reception 0 : Fax Reception 1 : PC Reception 0 1 PC Reception (when Digit 0 is 1) 0 : PC Direct Reception 1 : PC Memory Reception 0 2 Output Destination (when Digit 0 is 1 and Digit 1 is 1) 0 : Send to PC 1 : Print at Fax and send to PC 0 4 5 Image Density (Lighter) for scanning Digits5, Digits4 (0, 1) Level 1 (1, 0) Level 2 (1, 1) Level 3 0 0 6 7 Image Density (Darker) for scanning Digits7, Digits6 (0, 1) Level 5 (1, 0) Level 6 (1,
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 Examples User Parameter Switches appear in the character display when you are programming new digit values. See section 5, page 6, for information. Following are some of the ways Switch 20 and 21 would appear. (Digits 7, 6, 4 and 3 of switch 20, and dgits 3 of switch 21 are always 0.
USER’S GUIDE G4 TRANSMISSION FROM THE PC(WITH ISDN UNIT OPTION) For more details, refer to “ISDN unit option” in fax machine manual. G4 transmission requires the installation of the ISDN Unit in the fax machine. To dial G4 fax numbers from the PC, use programmed Quick Dials and Speed Dials with special prefixes. Using the programmed Dials requires setting the fax for memory transmission. The fax machine will add the G4 Terminal ID to the transmission. 1. 1.
USER’S GUIDE RS232 PC-FAX EXPANDER Type 185 INSTALLATION SUGGESTIONS If your faxing application has difficulty locating the modem, check the fax machine to be sure it is on and ready: Turn it off. Wait a few seconds. Turn it back on. Run the MS-DOS diagnostics to review the COM ports and IRQs for possible conflicts. COMMUNICATION PORTS The PC’s serial ports are usually configured as COM1 and COM2. They are assigned Interrupt Request numbers (IRQs).
USER’S GUIDE FAXING APPLICATIONS To work with the RS232 PC-FAX EXPANDER Type 185, the PC connected to the fax machine must have a PC faxing application installed in it. The following Class 2 faxing applications have been tested with the Type 185 option: Cheyenne® Bitware, Sopwith Lite, CFM Twain, WinFax (BVRP) Availability of some options may depend on your locale. IMPORTANT NOTE FOR DELRINA WINFAX PRO 7.
Part No.
FAX Option Type 185 OPERATING INSTRUCTIONS FACSIMILE REFERENCE (option) Read this manual carefully before you use this manual and keep it handy for future reference. For safety, please follow the instructions in this manual.
FAX Option Type 185 OPERATING INSTRUCTIONS Printed in Japan UE USA A891-8607
Available Options • Fax Function Upgrade (Fax Function Upgrade Type 185) • Expansion Memory (32 MB: DIMM) • PC-FAX Expander (PC-FAX Expander Type 185) • Handset (Handset Type 100) Supply • Marker Ink (Marker Type 30 is recommended for the best performance.
NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Although this equipment can use either loop disconnect or DTMF signalling, only the performance of the DTMF signalling is subject to regulatory requirements for correct operation.
- ENERGY SAVING INFORMATION As an Energy Star Partner, we have determined that this fax model meets Energy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as Low Power mode. Please see applicable sections of operating instructions for details.
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FUNCTION MAP iv
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TABLE OF CONTENTS 1. Getting Started GUIDE TO COMPONENTS ........................................................................ 1 Front View ..................................................................................................... 1 Rear View...................................................................................................... 3 OPERATION PANEL .................................................................................. 4 STARTING THE MACHINE .............................
CANCELING AN IMMEDIATE TRANSMISSION ..................................... Canceling a Transmission Before You Have Pressed Start........................ Canceling a Transmission After You Have Pressed the Start Key ............. SCAN SETTINGS ..................................................................................... Resolution ................................................................................................... Original Type...........................................................
When There is No Paper of the Correct Size.............................................. 59 Having Incoming Messages Printed on Paper From the Bypass Tray........ 62 4. Advanced Transmission Features OVERVIEW ............................................................................................... Overview ..................................................................................................... SEND LATER.....................................................................................
6. Troubleshooting WHEN TONER RUNS OUT .................................................................... ERROR MESSAGES AND THEIR MEANINGS ..................................... SOLVING PROBLEMS ........................................................................... INDICATORS .......................................................................................... When the Receive File Indicator is Lit or Flashing .................................. When the Confidential File Indicator i is Lit .....
Authorized Reception................................................................................ Forwarding ................................................................................................ ECM .......................................................................................................... Transfer Report ......................................................................................... G3 Analog Line .......................................................................
1. Getting Started GUIDE TO COMPONENTS Front View 1. Document Feeder (ADF) / Platen Cover 3. Internal Tray This holds up to 50 sheets which are fed at a time. Place the document face up here. Close this platen cover when you set a document on the Exposure Glass. Usually received fax messages are printed to the Internal Tray. Other tray can also be selected for other prints or copies. See “Changing the Machine's Settings” of the System Settings. 2. Exposure Glass 4.
Getting Started Note ❒ If the Operation switch is on and there is still no power, turn on the Main Power switch. ❒ If you leave the Main Power off for more than about an hour, all files in memory are lost. 1 5. Optional Handset This permits voice communication. 6. Operation Switch Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off).⇒ P.6 “Turning On The Power”, P.11 “Automatic Power Reception Function”,P.
GUIDE TO COMPONENTS Rear View 1 1. Bypass Tray Select this tray to use non-standard size paper. See “HOW TO SET AN ORIGINAL” in the Copy Reference. 2. Analog Line Connector 3.
Getting Started OPERATION PANEL 1 1. Communicating Indicator Lights during transmission or reception. 2. {User Tools/Counter}} key Press to enter User Tools mode. These tools allow you to customize the default settings. 3. Stamp key 4. Receive File Indicator Lights to tell you a message has been received into memory. Note that this indicator does not inform you of a Confidential reception. 5. Transmission Mode key Press the key to toggle between Memory Transmission (Memory Trans.
OPERATION PANEL 1 16. Quick Dial keys 22. {Pause/Redial}} key Use to dial numbers at a single touch or to enter letters and symbols. Also use for Group Dial, Keystroke and Program features. Each of these can be programmed for rapid access to frequently used features. Pause: Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the first digit. Redial: Press to redial one of the last ten numbers. ❖ Features Programmed by Default 23. {Tone}} key 17.
Getting Started STARTING THE MACHINE To start the machine, turn on the operation switch. 1 Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See “08. Energy Saver Timer”, “09. Auto Off Timer” of the System Settings. B Turn on the operation switch to make the On indicator light up. The panel display will come on. - Power switches This machine has two power switches: See P.
STARTING THE MACHINE Turning Off The Power A Turn off the operation switch to 1 make the On indicator go off. Important ❒ Before you unplug the power cord, make sure that the remaining memory space indicates 100 % on the display for facsimile mode. ❒ Files stored in memory will be lost an hour after you turn the main power switch off or you unplug the power cord. ⇒ P.
Getting Started SWITCHING BETWEEN COPY MODE AND FAX MODE 1 You can use this machine both as a fax machine and a copier. Ordinarily when you turn on the power switch, the Copy screen is shown and you are ready to make copies. When you wish to use fax functions, press the {Fax} key on the left of the operation panel.
READING THE DISPLAY READING THE DISPLAY The display tells you the machine status and guides you through operations. Note ❒ Functions that have been selected are hilighted as shown ( 11 17 ). Keys that you can not select are shown with a dashed outline ( ). ❒ All procedures in this manual assume you are in Fax mode. By default, when you turn the machine on it is in Copy mode. Press the {Fax} key change to Fax mode. You can have the machine start in Fax mode.
Getting Started ❖ Instructions and Requests 1 ❖ Questions ❖ Selections ❖ Status 10
USEFUL FUNCTIONS USEFUL FUNCTIONS Automatic Power Reception Function This machine can be set to shut down automatically if nobody has used the machine for a while. In these situations even through the operation switch is off, the machine can still receive incoming messages as long as the Main Power switch is on. Important ❒ Reception is not possible if both the operation switch and Main Power switch are turned off. Note ❒ By default, messages are printed as soon as they are received (Immediate Reception).
Getting Started tion (K), the image will be sent rotated by 90°. Providing the receiver has A4/LT or A5/HLT lengthwise paper (L), the message will be printed the same size as the original. 1 Limitation ❒ The Parallel Memory Transmission feature is not available when using this feature. ❒ When Image Rotation is used, all messages are sent by normal Memory Transmission.
ACCEPTABLE TYPES OF ORIGINALS ACCEPTABLE TYPES OF ORIGINALS Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the exposure glass and resulting image will be affected.
Getting Started Original Sizes Difficult to Detect The machine finds it difficult to detect the size of the following kinds of originals. If this happens, the receiving machine may not select print paper of the correct size. ⇒ P.16 “If the Machine Cannot Detect the Size of Your Original” • Document size other than the following (set on the exposure glass).
ACCEPTABLE TYPES OF ORIGINALS Paper Size and Scanned Area ❖ Exposure glass 1 Reference position A3 Horizontal size Vertical size Maximum Scanning area A3 (297x420mm) 11"x17" (279x432mm) A4 A3 CP01AEE0 ❖ Document Feeder (ADF) Horizontal size Vertical size Maximum Scanning area (11.7"x47") / (297x1200mm) A4 A3 THYS930E Limitation ❒ There may be a difference in the size of the image when it is printed at the destination.
Getting Started • When you set an original on the exposure glass, it is detected as the following table. If you select Irregular Scan Area, lengths up to 17” are possible. Length ∼ "12.50 width 1 ∼ "9.60 "9.60 ∼ "10.60 "10.60 ∼ "12.50 ∼ "13.50 "13.50 ∼ LTL "8.5 × "13 "8.
HOW TO SET AN ORIGINAL HOW TO SET AN ORIGINAL In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder (ADF) or on the exposure glass. Some types of originals are unsuitable for the Document Feeder (ADF) so they must be set on the exposure glass. ⇒ P.13 “ACCEPTABLE TYPES OF ORIGINALS” Which way you place your original depends on its size and whether you are using the Document Feeder (ADF) or the exposure glass.
Getting Started - How to set A4, B4, A3, LT, LG and DLT size originals 1 - How to set A5, HLT and B5 size originals Limitation ❒ A5/HLT size on the exposure glass is detected in LT. Setting a Single Original on the Exposure Glass Set originals that cannot be placed in the Document Feeder (ADF) such as a book on the exposure glass one page at a time. A Lift the Document Feeder (ADF) by at least 30 degrees.
HOW TO SET AN ORIGINAL Note ❒ If you do not raise the Document Feeder (ADF) by at least 30 degrees, the original size will not be detected. B Close the Document Feeder (ADF). Note ❒ When sending a bound original, the received image may contain some black areas. To reduce this effect, hold down the original to prevent its bound part from rising. - Bound Original Page Order When sending bound originals (books, magazines, etc.), you can choose to have either the left page or right page sent first.
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2. Sending a Fax Message OVERVIEW Overview The basic procedure to send a fax message is: A Make sure the Fax indicator is lit B Set your original C Dial the number D Press {Start} The rest of this section describes these steps and the various features that are available in more detail.
Sending a Fax Message MEMORY TRANSMISSION In Memory Transmission mode, after you press the {Start} key, the machine doesn't dial the destination until all pages of your fax message have scanned into memory (in contrast with Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).
MEMORY TRANSMISSION Document Feeder (ADF). After you place the last page on the exposure glass, you have 60 seconds to insert the remaining pages in the Document Feeder (ADF). ❒ Note that you cannot set pages on the exposure glass after you have started using the Document Feeder (ADF). ❒ Do not open the Document Feeder (ADF) while it is scanning in originals. Note ❒ Place the original you want to store in memory on the exposure glass or the Document Feeder (ADF).
Sending a Fax Message After transmission, the machine will return to standby mode. 2 - Checking the Transmission Result • Turn the Transmission Result Report on if you want a report to be printed after every successful transmission. ⇒ P.22 “MEMORY TRANSMISSION” If you leave the Transmission Result Report off, the report will not be printed after every transmission. However, should a transmission fail, a Communication Failure Report will be printed instead.
MEMORY TRANSMISSION LIST OF FILES IN MEMORY (PRINT TX FILE LIST)” - If Memory Runs Out While Storing an Original If you run out of memory while storing an original (free space reaches 0%), “Memory full” is displayed. Press Exit to transmit the stored pages only. Note ❒ By default Batch Transmission is switched on. You can switch it on or off with the User Parameters. ⇒ P.
Sending a Fax Message Limitation ❒ Standard Memory Transmission is used instead of Parallel Memory Transmission in the following cases.
MEMORY TRANSMISSION Communication Failure Report This report is only printed if the Transmission Result Report is turned off and a message could not be successfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again. 2 Note ❒ You can choose whether to include part of the original image on the report (by default, part of the image is printed). ⇒ P.
Sending a Fax Message CANCELING A MEMORY TRANSMISSION Canceling a Transmission While the Original Is Being Scanned in 2 A Press [Info.]. A Press the {Clear/Stop}} key. The Information menu is shown. B Enter the “Check/Cancel TX Files” function number with the number keys. The machine will stop storing the original and the data will not be sent. Canceling a Transmission While the Message is Being Sent Use this procedure to cancel a transmission after the original has been scanned in.
CANCELING A MEMORY TRANSMISSION D Press [Yes]. 2 The file is erased. E Press [Exit]. Note ❒ To delete another file, repeat steps 3 and 4. F Press [Exit].
Sending a Fax Message IMMEDIATE TRANSMISSION With Immediate Transmission, when you press the {Start} key, the fax number is dialed straight away (i.e. immediately). The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans in all pages into memory before dialing the destination.
IMMEDIATE TRANSMISSION E Press the {Start}} key. The machine calls the destination. While it is dialing, the number or name which is programmed as the RTI or CSI in the machine of the other party is shown on the display. When connected, the machine starts scanning the original. Reference P.156 “RTI/TTI” After transmission the machine will return to standby mode. line problem), the following display will appear.
Sending a Fax Message Note ❒ You can switch this report on or off with the User Parameters. ⇒ P.184 “Changing the User Parameters” On-hook Dial 2 This is just like using the external telephone, except you do not have to pick up the external telephone before dialing. Just press the On Hook Dial key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party. Limitation ❒ This feature is not available in some countries. Reference P.
IMMEDIATE TRANSMISSION Limitation ❒ The result of the transmission with manual dial is not mentioned in the Transmission Result Report (Immediate Transmission). After transmission the machine will return to standby mode. ❒ In energy saving mode, you may hear no sound for a few seconds after picking up the external telephone. You can operate after you can hear the tone. 2 A Set your original and select any scan settings you require. Reference P.17 “HOW TO SET AN ORIGINAL” P.
Sending a Fax Message CANCELING AN IMMEDIATE TRANSMISSION Canceling a Transmission Before You Have Pressed Start 2 Use this procedure to cancel a transmission before you have pressed the {Start} key. A Press the {Clear Modes}} key. Note ❒ When you have already set the original, you can also cancel an Immediate Transmission by removing the original from the machine. Canceling a Transmission After You Have Pressed the Start Key A Press the {Clear/Stop}} key then remove the original.
SCAN SETTINGS SCAN SETTINGS You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.
Sending a Fax Message A Press the Resolution key to switch between resolutions. The indicators above the key show the current selection. 2 Original Type If your original contains photographs, illustrations or diagrams with complex shading patterns or grays, select the appropriate Original Type to optimize image clarity. ❖ Text (Default Setting) Text is selected when the Photo and Text·Photo indicators are not lit. Select Text to send an original containing a high-contrast blackand-white image.
SCAN SETTINGS ty yourself, use Manual Image Density. Mixing Scan Settings in a Multiple Page Original Auto Image Density The machine automatically selects an image density which is the most appropriate for the original. By default, Auto Image Density is selected when the machine is turned on or modes are cleared. You can change this with the User Parameters. ⇒ P.184 “Changing the User Parameters” A If the Auto Image Density indica- tor is not lit, press the l key to turn it on.
Sending a Fax Message When Setting Originals in the Document Feeder (ADF) A Check the pages you wish to change the setting. B Select the Image Density, Resolu- 2 tion and Original Type before the next page is scanned.
DIALING DIALING There are three main ways to dial a number: ❖ Number keys: Enter numbers directly using the key pad on the right side of the operation panel. Reference P.17 “HOW TO SET AN ORIGINAL” P.35 “SCAN SETTINGS” 2 B Enter the fax number with the number keys. ❖ Quick Dials: When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial.
Sending a Fax Message original data).
DIALING Chain Dial This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys. Limitation ❒ Maximum length of telephone or fax number: 254 digits Note ❒ For Memory Transmission and Immediate Transmission, insert a pause between numbers. For Onhook Dial and Manual Dial, no pause is needed. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial.
Sending a Fax Message display. Otherwise, the fax number is shown. B Press the {Speed Dial}} key. Note ❒ If you make a mistake, press the {Clear/Stop} key and try again. 2 ❒ If you wish to dial another destination, press [Add] and dial another fax number. C Press the {Start}} key. Speed Dials If you store a number in a Speed Dial, when you want to dial it, just press the Speed Dial key followed by a 2 or 3 digit code. ⇒ P.
DIALING Preparation To use the telephone directory, you need to register a search letter when you program Speed Dials. ⇒ P.128 “Registering Speed Dials” D Enter the search letter by pressing one of the Quick Dial keys (A to Z). Limitation ❒ Speed Dial codes cannot be searched for by symbol or number. 2 ❒ Names enclosed within ( ) are not searched for. A Set your original and select any scan settings you require. B Press the {Speed Dial}} key.
Sending a Fax Message Groups B Press the Quick Dial key in which the Group is programmed. If you frequently send the same message to more than one place, program these numbers into a Group. Then you can send the messages to all the destinations in that Group with just a few keystrokes. You can also program a name for the Group (for example, “Branch Offices”) which will be displayed before you press the {Start} key. 2 Preparation You need to program the Groups. ⇒ P.
DIALING A Press the {Pause/Redial}} key. B A list of previously dialed num- bers will flash up. If you cannot see the number you need use the [↑ ↑Prev.] and [↓ ↓Next] keys to scroll through them. Then enter the code for the number you wish to redial e.g., “01”. • Destinations dialed by Redial (regarded as already memorized) • Any destinations after the first number if multiple destinations were dialed. ❒ Do not dial any digits before you press the Redial key.
Sending a Fax Message TRANSMISSION FEATURES Stamp When sending a fax message using the Document Feeder (ADF), the machine can stamp a circle mark at the bottom of the original. This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Immediate Transmission. 2 the home setting is on. In this case, Stamp can easily be turned off for any single transmission by pressing the {Stamp} key. ⇒ P.
TRANSMISSION FEATURES Preparation You need to assign the F Code feature to a User Function key beforehand. C Press the User Function key assigned with the F Code feature. You cannot use Chain Dial with this feature. You cannot select this function when carrying out standard Confidential Transmission Note ❒ The ID can be up to 20 digits long and consist of digits, spaces, * and #. ❒ Make sure the ID matches the specification of the fax you are sending to.
Sending a Fax Message F Code (SID) There are times when you may wish to use a password when sending confidential faxes with the F Code feature. 2 Limitation ❒ You can enter a password up to 20 digits long. Note ❒ Messages you send using this feature are marked “SID” on all reports. ⇒ P.143 “REPORTS/LISTS” JBIG Transmission Fax Function Upgrade Option is required. If you use JBIG (Joint Bi-level Image Experts Group) compression you can send photographic originals at high speed across G3 lines.
3. Receiving a Fax Message IMMEDIATE RECEPTION Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages. ate Reception, any further reception becomes impossible and the current communication is terminated. Receiver (your machine) Sender ND1X00E2 - Display During Reception The sender's RTI or CSI appears on the first line.
Receiving a Fax Message MEMORY RECEPTION The machine waits until all pages of the message have been received into memory before printing the message. Receiver (your machine) Sender 3 ND1X00E3 This method is used with the following features: • Two in one P.36 “Photo” • Reverse Order Printing P.58 “Reverse Order Printing” • Substitute Reception P.51 “Substitute Reception” Important ❒ All the messages stored in memory are deleted if the power is switched off for more than one hour.
Substitute Reception Substitute Reception If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception. Messages received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified.
Receiving a Fax Message Important ❒ If a sender has not programmed their RTI or CSI, the machine may reject an important fax message. We recommend that you ask important senders to register an RTI or CSI in advance. 3 - Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their RTI or CSI. - Polling ID The machine switches to Substitute Reception only when you have received a message with the same Polling ID as your machine.
SELECTING THE RECEPTION MODE SELECTING THE RECEPTION MODE There are two ways you can set up your machine to handle incoming calls: • Fax mode • Tel mode (handset option or external telephone required) The default setting is Fax mode. You can change this with the User Tools. ⇒ P.184 “Changing the User Parameters” Fax Mode (Auto Reception Mode) When a telephone call comes in, the machine receives it automatically as a fax message. Use this setting for a dedicated fax line.
Receiving a Fax Message RECEPTION FUNCTIONS ID Reception If you wish to limit reception of messages to those from machines of the same make and with the same Polling ID, contact your service representative to turn this feature on. 3 F Code (SEP) A Make sure that the machine is in Facsimile mode and the standby display is shown. Then enter the fax number. B Press the User Function key assigned with the F Code feature.
RECEPTION FUNCTIONS F Enter the function number for Polling Reception on the number keys. It allows you to receive messages sent in the JBIG format. Limitation ❒ If ECM is turned off, JBIG Reception is not available. Note ❒ If you can't see the function number, search for it using the ↓Next] arrow keys. ↑Prev.] and [↓ [↑ 3 G Press [OK]. H Press [Exit]. The display returns to the [Mode] menu and the Polling Reception function is now checked. I Press the {Start}} key.
Receiving a Fax Message PRINTING FUNCTIONS er correctly when you file received messages. Print Completion Beep By default, the machine beeps to let you know when a received message has been printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume at minimum). ⇒ P.159 “Monitor Volume” 3 ND1X00E6 Checkered Mark By default, a checkered mark is printed on the first page of fax messages to help you separate them.
PRINTING FUNCTIONS Image Rotation If you have installed paper in the cassette sideways K, incoming fax messages will be rotated automatically to fit on the paper. • Two 81/2 × 5.5 “ K messages are printed side by side on a sheet of 81/2 × 11” L. your machine 3 ND1X01E0 ND1X00E9 Limitation ❒ You can choose to have received messages printed from the a specified tray. ⇒ P.
Receiving a Fax Message L paper is loaded, this feature splits the received message if the excess length is about 0.79” or more, and reduces it if the excess length is within about 0.79”. When a message is split, the split mark (*) is inserted at the split position and about 0.39” of the split area is duplicated on the top of the second sheet. ing the message from the last page received. By default, this feature is turned off but you can turn it on with the Initial Setup RX. ⇒ P.
PRINTING FUNCTIONS Note ❒ By default this feature is turned off. Switch it on with the User Parameters. ⇒ P.184 “Changing the User Parameters” Reference P.57 “Page Separation and Length Reduction (not available in some countries)” not programmed their TTI, you will not be able to identify them. However, if you turn this feature on, the sender's RTI P.156 “RTI/TTI” or CSI P.156 “RTI/TTI” is printed instead so you can find out where the message came from.
Receiving a Fax Message Image Rotation Half of the page is blank Page Reduction 8.5x11" 2 11x17" A3 4 A4 B5 9 8.5x14" B4 A5 A4 A5 A4 8.5x11" F/F4 A4 A3 11x17" 8.5x11" B4 B4 F/F4 11x17" 8.5x14" A3 F/F4 11x17" 8.5x14" 8.5x14" B5 8.5x11" 8.5x5.5" A5 A5 B5 B5 8.5x11" A4 A4 A4 A4 A4 8.5x11" 8.5x11" A4 8.5x14" A4 8.5x14" 15 A4 A4 11 14 11x17" A3 F/F4 13 8.5x5.5" F/F4 10 12 B5 A4 A4 A4 8.5x11" F/F4 A3 F/F4 8.5x14" A4 A4 8.5x11" 8.5x11" F/F4 8.
PRINTING FUNCTIONS Note ❒ Widths that this machine can receive are A4, B4, LT, LG, and A3. Any messages narrower than A4 or LT are sent as A4 or LT width with the length unchanged. Reference P.57 “Page Separation and Length Reduction (not available in some countries)” P.58 “Page Reduction” P.
Receiving a Fax Message Having Incoming Messages Printed on Paper From the Bypass Tray You can have messages sent from Specified Senders printed on paper from the Bypass Tray. This is useful if you need messages printed on a size of paper not stocked in the paper cassette(s). 3 Limitation ❒ When the optional Expansion Memory is installed, you can set paper between 128 and 1200 mm long in the Bypass Tray.
4. Advanced Transmission Features OVERVIEW Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.
Advanced Transmission Features SEND LATER Using this feature, you can instruct the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time. B Press [Mode]. Transmitter Receiver 4 The Transmission Mode menu appears. C Enter the “Send Later” function number with number keys.
SEND LATER E Press [OK]. The Transmission Mode menu is shown on the display. A check mark is added to Send Later. F Press [Exit]. 4 The initial display is shown. Note ❒ “Send Later” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. G Dial and press the {Start}} key. Note ❒ You can cancel transmission of a message set up for Send Later. ⇒ P.
Advanced Transmission Features CONFIDENTIAL TRANSMISSION If you do not want your message to be picked up casually at the other end, use this feature. The message will be stored in memory at the other end and will not be printed until an ID is entered. Note ❒ An ID can be any 4 digit number except 0000. A Set your original and select any scan settings you require. B Press [Mode].
CONFIDENTIAL TRANSMISSION Note ❒ To cancel the Confidential Transmission, press [Cancel]. The Transmission Mode menu is shown on the display. E Press [Exit]. Override ID A Press the 0 or 1 keys to turn Override ID on. The initial display is shown. 4 B Enter the Confidential ID (4digit number) with the number keys and press [OK]. Note ❒ “Conf.Trans” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed.
Advanced Transmission Features PERSONAL CODE TRANSMISSION Personal Codes allow you to keep track of machine usage (e.g., for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names programmed for the codes will be printed in the TCR and other reports. This will help you to check up on who has been using the machine and how often. ⇒ P.104 “PRINTING THE TCR” Limitation ❒ Personal codes may be any 8-digit number except 00000000 (00000001 through 99999999).
PERSONAL CODE TRANSMISSION Note ❒ “Personal Code” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. G Dial and press the {Start}} key.
Advanced Transmission Features SENDING AN AUTO DOCUMENT If you often have to send a particular page to people (e.g., a map, a standard attachment or a set of instructions), store it as an Auto Document assigned to a Quick Dial key. Then, when you need to send that page to somebody, just press the Quick Dial that you assigned it to instead of having to scan the whole page in again. ❒ You can print an Auto Document or a summary of Auto Documents currently stored in memory. ⇒ P.
SENDING AN AUTO DOCUMENT ❒ To cancel the Auto Document, press [Cancel]. The Transmission Mode menu is shown. E If you are sending just the Auto Document, press [#]. If you wish to send it along with another original, press [OK]. The Transmission Mode menu is redisplayed. A check mark is added to “Auto Document”. 4 F Press [Exit]. The initial display is shown. Note ❒ “Auto Doc.” is shown on the display.
Advanced Transmission Features BOOK FAX Use to send book originals from the exposure glass. Pages are scanned in the order shown below. Note that depending on the paper sizes available on the destination machine, the message may be reduced when printed at the other end. C Enter the “Book Fax” function number with the number keys. D Press the 0 or 1 keys to select the size of the original. 4 Exposure glass ND1X01E6 Note ❒ You can have bound originals scanned in left page first or right page first.
BOOK FAX The Transmission Mode menu is shown. A check mark is added to “Book Fax”. G Press [Exit]. 4 The initial display is shown. Note ❒ “Book Fax” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. H Dial and press the {Start}} key.
Advanced Transmission Features CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself. C Enter the “Irreg. Scan Area” func- tion number with the number keys. D Press the 0 or 1 key to select the 4 paper size.
CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) The initial display is shown. Note ❒ “Irreg.Area” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. G Dial and press the {Start}} key.
Advanced Transmission Features SEND FIRST Documents you send with Memory Transmission are sent in the order they are scanned in. Therefore, if several messages are queued in memory, the next document you send will not be sent immediately. However, by using this feature you can have your message sent before any other queued messages. 4 B Press [Mode]. The Transmission Mode menu appears. C Enter the “Send First” function number with the number keys.
SEND FIRST E Press [Exit]. The initial display is shown. 4 Note ❒ “Send First” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. F Dial and press the {Start}} key.
Advanced Transmission Features TRANSMISSION DEADLINE (TRD) If you have to send an urgent message and the line is busy, this feature saves you standing by the machine and redialing the number. If the message cannot be sent the first time, the machine redials automatically at intervals of ten minutes any number of times until the deadline passes (this figure varies according to which your country you are in). After the deadline passes, the Transmission Result Report is automatically printed.
TRANSMISSION DEADLINE (TRD) F Press [Exit]. The initial display is shown. 4 Note ❒ “TRD” is displayed. If you set up another advanced transmission function (except Polling Reception), “Others” is shown. G Dial and press the {Start}} key.
Advanced Transmission Features POLLING TRANSMISSION Use Polling Transmission when you want to leave an original in the machine's memory for others to pick up. The message will be sent when the other party calls you up. ❒ ❒ Transmitter (This machine) Transmission Receiver Request 4 ❒ ND1X01E7 There are three types of Polling Transmission. ❖ Free Polling Transmission Anybody can poll the message from your machine. The machine sends it regardless of whether Polling ID's match.
POLLING TRANSMISSION C Enter the “Polling TX” function number with the number keys. Note ❒ If the appropriate display is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ D Depending on the Polling Trans- Default ID Polling Transmission A Press the 0 or 1 key to select “Default ID” and press [OK]. B Press [S S File] and specify whether to save the stored original or not. mission type, use one of the following procedures: 4 Free Polling Transmission A Press the 0 or 1 key to select[Free Poll.
Advanced Transmission Features B Enter the 4 character Polling ID with letter keys/ number keys and the letter (A–F). Note ❒ If you make a mistake, press the {Clear/Stop} key and try again. 0000 and FFFF is not available. C Press [S S File] and specify whether to save the stored original. 4 F Press [Exit]. The initial display is shown. Note ❒ “Polling TX” is displayed. If you set up other advanced transmission function (except Polling Reception), “Others” is displayed. G Press the {Start}} key.
POLLING TRANSMISSION ❒ By default, a portion of the sent image is printed on the report. You can turn this off with the User Parameters. ⇒ P.184 “Changing the User Parameters” ❒ You can also check the result of a Polling Transmission with the TCR.
Advanced Transmission Features POLLING RECEPTION Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke programs to fully exploit this feature). Receiver Sender (This machine) Transmission Request 4 ND1X01E8 There are two types of Polling Reception. ❖ Default ID Polling Reception (Free Polling Reception) Use this method for Free Polling or Default ID Polling.
POLLING RECEPTION B Enter the “Polling RX” function number with the number keys. Note ❒ If the appropriate display is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ The Transmission Mode menu is shown. A check mark is added to Polling Reception. Note ❒ To cancel Polling Reception, press [Cancel]. The Transmission Mode menu is shown. E Press [Exit].
Advanced Transmission Features Note ❒ You can also check the result of a Polling Reception with the TCR. ❒ By default this report is turned on. Turn it on with the User Parameters. ⇒ P.
TRANSFER REQUEST TRANSFER REQUEST Transfer Request allows fax machines that have this feature to automatically distribute incoming messages onto multiple fax destinations. This feature helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation. The diagram below may make the concept clearer.
Advanced Transmission Features C Enter the “Transfer Request” function number with the number keys. Note ❒ If the appropriate display is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ 4 D Enter a Transfer Stations and press [Recv. Stn]. Note ❒ You cannot enter the numbers of the End Receivers directly. The numbers must be stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s). To specify an End Receiver, use the special format described in ⇒ P.89 “Specifying an End Receiver”.
TRANSFER REQUEST The following display is shown. Note ❒ The numbers of Transfer Stations and End Receivers are displayed. ❖ Group Dial Enter{q} , {p}, {p} followed by the Group number (2 digits). For example, to choose the number stored in Group 04 in the Transfer Station, enter: {q} {p} {p} {0} {4} I Press the {Start}} key. Specifying an End Receiver 4 When you make a Transfer Request, you must specify the final destinations (End Receivers) for your message.
Advanced Transmission Features TRANSMISSION OPTIONS This section describes various features that you can switch on and off for any particular transmission by following the procedure at the end of this section. In addition, if you frequently use a certain configuration of options, you can change the default home position (on or off) of each option with the User Parameters. ⇒ P.184 “Changing the User Parameters” 4 of the image when received at the other end.
TRANSMISSION OPTIONS be lost when printed at the other end. B Press [Mode]. ND1X02E1 Note ❒ You can switch this feature on and off with the User Parameters. The default setting is on. ⇒ P.184 “Changing the User Parameters” The Transmission Mode menu appears. C Enter 4 the “Options” function number with the number keys. - Closed Network If you turn this feature on, transmission will only take place if the destination's Polling ID is the same as yours.
Advanced Transmission Features Note ❒ The default setting is off. ❒ To cancel the changes, press [Cancel]. The Transmission Mode menu is shown. Note ❒ To finish, go to step 14. L Press the 0 or 1 key to switch closed network on or off. G If you want to set another option, ↓Next]. press [↑ ↑Prev.] or [↓ Note ❒ To finish, go to step 14. H Press the 0 or 1 key to switch Create Margin Transmission on or off. 4 M If you want to set another option, press [↑ ↑Prev.]. Note ❒ To finish, go to step 14.
5. Communication Information CHECKING AND CANCELING TRANSMISSION FILES Transmission files are originals that have been stored in memory and are awaiting transmission. The features that produce transmission files are Memory Transmission, Confidential Transmission, Transfer Request, Polling Reception and Polling Transmission. These features are described in detail elsewhere in this document.
Communication Information C Press the 0 or 1 key until the file you want to delete is shown and press [Delete]. F Press [Exit]. The initial display is shown. D Press [Yes]. Printing a File If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out. 5 A Press [Info.]. The file is erased. E Press [Exit]. The Information menu is shown. B Enter the “Check/Cancel TX Files” function number with the number keys.
CHECKING AND CANCELING TRANSMISSION FILES C Press the 0 or 1 key until the file you want to print is shown and press [Print]. F Press [Exit]. The initial display is shown. D Press the {Start}} key. Checking and Editing a File Use this procedure to check or edit destination(s), check options selected or alter the transmission time. The file is printed. 5 A Press [Info.]. Note ❒ Press [Cancel] to stop printing the file and return to the step 3 display. E Press [Exit]. The Information menu is shown.
Communication Information C Press the 0 or 1 key until the file you want to print is shown. Then press [Check]. Changing the Transmission Time A Enter the “Change Start Time” function number with the number keys. B Enter the transmission time (4 digits) with the number keys. D Depending on the setting you want to check or change, use one of the following procedures. 5 Checking Destinations (Destination List) A Enter the “Destination List” function number with the number keys.
CHECKING AND CANCELING TRANSMISSION FILES A Enter the “Retransmit ” function number with the number keys. A Enter the “Change Dest.” function number with the number keys. B Press [Yes]. B Change the destination. Note ❒ If you do not want to send the file, press [No]. C Enter the start time with the number keys. Use 24-hour or 12-hour format depending on your area. For 12hour format, press [AM ↔ PM] to switch AM and PM. Note ❒ You can not specify a start time more than 24 hours into the future.
Communication Information G Press [Exit]. The Information menu is shown. H Press [Exit]. 5 The initial display is shown.
PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST) PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (e.g., when erasing files). Note ❒ The contents of an original stored in memory can also be printed. ⇒ P.94 “Printing a File” A Press [Info.]. Note ❒ Press [Cancel] to stop printing the file list and return to the Information Menu display.
Communication Information CHECKING THE TRANSMISSION RESULT (TX STATUS) If you wish to find out whether a file was sent successfully, you don't have to always print the TCR. With this function you can browse through the last 50 completed transmissions on the display. Limitation ❒ Only the last 50 transmissions are shown. Earlier transmissions are not available. ❒ If a transmission is completed while you are using this function, the result will not be shown until you exit TX File Status and start it again.
CHECKING THE RECEPTION RESULT (RX STATUS) CHECKING THE RECEPTION RESULT (RX STATUS) This function lets you check up on the last 50 messages received without having to print the TCR. You can browse through the received messages on the display. Limitation ❒ Only the last 50 messages are displayed. Earlier messages are not available. ❒ If a message is received while you are using this function, the result will not be shown until you exit RX File Status and start it again. C Press [↑↑Prev.
Communication Information PRINTING A CONFIDENTIAL MESSAGE 5 This feature is designed to prevent messages being picked up casually by anyone when they are received. If someone sends you a message using Confidential Transmission, it is stored in memory and not automatically printed. To print the message you have to enter the Confidential ID code. When your machine has received a confidential message, the Confidential File indicator lights. B Enter the “Print Conf.
PRINTING A CONFIDENTIAL MESSAGE dential ID or Personal Confidential ID with the other party and try again. E Press [Exit]. The initial display is shown. Confidential File Report 5 By default, this report is printed whenever your machine receives a Confidential Message. Note ❒ You can turn this report off with the User Parameters. ⇒ P.
Communication Information PRINTING THE TCR 5 The TCR (Transaction Confirmation Report) contains information about the communications made by your machine. By default, it is printed automatically after every 50 communications (receptions + transmissions). You can also print a copy of the TCR at any time by following the procedure below. C Press the 0 or 1 key to select the Note ❒ The sender's name column of the TCR is useful when you need to register a special sender.
DISPLAYING THE MEMORY STATUS DISPLAYING THE MEMORY STATUS Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of received confidential messages, the number of files to be sent, and the number of received messages to be printed. C The usage is displayed. When you have finished, press [OK]. A Press [Info.]. Note ❒ If “Others” is displayed, it means that one or more Auto Documents have been stored. ⇒ P.
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6. Troubleshooting WHEN TONER RUNS OUT When the machine has run out of toner the D symbol appears on the display. Note that even if there is no toner left you can still send fax message. Important ❒ If you continue receiving and sending faxes after toner runs out, communication will not be possible after 100 ( 900 with optional Fax Function Upgrade) communications. Limitation ❒ The Memory Storage Report, Polling Reserve Report and Confidential File Report are not printed.
Troubleshooting ERROR MESSAGES AND THEIR MEANINGS If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display. Message Problem and Solution Clear Misfeed(s) • Original misfeed Remove originals from the Document Feeder. • Remove originals from Document Feeder. • Set any pages of the original that were not scanned and send again. Reset originals and press Start.
SOLVING PROBLEMS SOLVING PROBLEMS This table lists some common problems and their solutions. Problem Solution Refer to Image background appears Adjust the scan density. dirty when received at the other end. P.36 “Image Density (Contrast)” Printed or sent image contains spots. --- The Document Feeder (ADF) or exposure glass is dirty. Clean them. See the Copy Reference. Make sure that ink or eraser is dry before setting the original. Received image is too light.
Troubleshooting You cannot add any destination in Group though it does not reach the maximum number. 100 (with Fax Function Up- P.39 “Restrictions When Digrade it is 1000) destination aling with the Number Keys” has been programmed with the number keys. Program it with the Quick Dial key or Speed Dial instead. Immediate transmission Use memory transmission error occurs while copying while copying in multiple in multiple numbers. numbers. 6 110 P.
INDICATORS INDICATORS When the Receive File Indicator is Lit or Flashing If the Receive File indicator is lit, a message has been received but could not be printed for some reason. The message was stored in memory (Substitute Reception). When you solve the problem, the message will be automatically printed out. The table below lists some problems that could have caused Substitute Reception to take place and their solutions.
Troubleshooting When the Confidential File Indicator i is Lit If this indicator is lit, a message has been received into memory with Confidential Reception. You need to print it out manually. ⇒ P.102 “PRINTING A CONFIDENTIAL MESSAGE” } key is Lit in Red When the {Fax} If this key is lit, refer to the table below and take the appropriate action. Problem Solution Paper has run out. Add paper. ⇒See the Loading Paper in the Copy Reference. 6 112 The machine is in RDS (Remote Diagnositc System) mode.
WHEN AN ERROR REPORT IS PRINTED WHEN AN ERROR REPORT IS PRINTED An error report is printed when a message could not be successfully sent or received. Possible causes include a problem with your machine or the receiver's, noise on the telephone line etc. If an error occurs during transmission, re-send the original. If an error occurs during reception, ask the sender to re-send the message. Note ❒ If the error happens frequently, contact your service representative.
Troubleshooting WHEN POWER IS TURNED OFF OR FAILS Even if the main power switch is turned off, the contents of the machine's memory (programmed numbers etc.) will not be lost. However, if power is lost for more than 1 hour through the main power switch being turned off, a power cut or the power cable being removed, memory contents will be lost. Lost items will include any fax messages stored in memory using Memory Transmission or Reception.
7. Facsimile User Tools ACCESSING THE USER TOOLS The User Tools allow you to program the machine with your identification, store frequently used numbers and settings, and customize the default settings to match your needs.
Facsimile User Tools C Enter the number of the “Fax”. Exiting User Tool mode A When you have made your changThe Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the number that matches the category you require. Note ❒ If you select “Key Op. Settings,” you must enter the function number for “Key Op. Settings” with number keys and press the {#} (Enter) key within 3 seconds.
REGISTER/DELETE MENU REGISTER/DELETE MENU Registering Quick Dials To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that location, just press that Quick Dial key to dial. Use the following steps to program a new Quick Dial or to edit or overwrite existing Quick Dials. There are 32 Quick Dials available.
Facsimile User Tools Note ❒ If you press a wrong key, press [PrevMenu] then try again. ❒ You can press [Status] to see which Quick Dial keys have been programmed. Note ❒ If a destination name is already registered in this Quick Dial key, the name is shown on the display. If you wish to change this name, press the {Clear/Stop} key and enter another name. Reference P.191 “Entering Text” G Enter a fax number using the number keys. C Press [OK]. H Press [OK]. The fax number and name are displayed.
REGISTER/DELETE MENU E Enter the feature number for “TTI Print” using the number keys. F Select TTI1 or TTI2 using the 0 or 1 key. The display shown in step 6 appears again. M Press the {User Tools/Counter}} key. Quick Dial List Printing the Quick Dial list allows you to check destinations registered in Quick Dial keys. ⇒ P.143 “REPORTS/LISTS” Deleting Quick Dials G Press [OK]. H Press [Exit]. I Press [OK] to register the new setting.
Facsimile User Tools C Enter the number of the “Fax” mode. ❒ You can press [Status] to see Quick Dial keys that have been already programmed. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Settings manual. G Press [Yes]. D Enter the function number for “Register/Delete” using the number keys. E Enter the function number for “Delete QuickDial” using the number keys. 7 F Press the Quick Dial key which you want to delete.
REGISTER/DELETE MENU names of functions assigned to User Function keys. Limitation ❒ Print the template on A4 label paper that can be peeled and stuck on the operation panel. Note ❒ You can print the template from the Bypass Tray. ❒ You can choose whether to print on transparent or non-transparent label paper with the User Parameters. ⇒ P.184 “Changing the User Parameters”By default the setting is “Non-transparent”. ❒ To print the label template, see P.143 “REPORTS/LISTS”.
Facsimile User Tools Non-transparent label paper 7 1. Quick Dial key number 2. Destination name 3. Group name (G) 4. Program name (P) 5.
REGISTER/DELETE MENU Transparent label paper 7 1. Quick Dial key number 2. Destination name 3. Group name (G) 4. Program name (P) 5.
Facsimile User Tools Registering Groups If you send the same message to several destinations at the same time on a regular basis, program these destination numbers as a Group. This allows you to dial these destinations with a single key press. Use these steps to program a new Group or to edit or overwrite an existing Group.
REGISTER/DELETE MENU C Enter the number of the Fax. G Enter the first fax number then press [Add] before you enter the next. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the function number for “Register/Delete” using the number keys. E Enter the function number for “Reg. Group Dial” using the number keys. F Enter the number in which you want to register the Group using the number keys.
Facsimile User Tools I Press [Other]. J Enter the function number for “Group Name” using the number keys. K Enter the Group name. Note ❒ If the Group name is already registered, it is shown on the display. If you wish to change the Group name, press the {Clear/Stop} key and enter another name. 7 Reference P.191 “Entering Text” L Press [OK]. The entered fax numbers and Group name are shown on the display. Note ❒ Press the 0 or 1 key to scroll through the destinations on the display.
REGISTER/DELETE MENU Limitation ❒ When a registered Group is being used for a Memory Transmission on standby, the message “This destination is in use for standby transmission file. Please modify/delete after transmission.” is displayed and you cannot delete destinations for this Group. A Make sure that the machine is in E Enter the function number for “Delete Group Dial” using the number keys. F Press the Quick Dial key whose Facsimile mode and the standby display is shown. Group you wish to delete.
Facsimile User Tools The Group is deleted. destination is in use for standby transmission file. Please modify/delete after transmission” is shown and you cannot change the destination for this Quick Dial. ❒ You can specify codes 00 to 99. ❒ If you install Fax Function Upgrade (option), you can register up to 1,000 numbers in Speed Dials. In this case codes 000 to 999 are used. Note ❒ If you press [No], the Group is not deleted and the display shown in step 6 appears again.
REGISTER/DELETE MENU E Enter the function number for “ Reg. Speed Dial” using the number keys. Stop} key and enter another number. ❒ You cannot omit the fax number. Be sure to register it. Registering the destination name F Enter the Speed Dial code you want to register using the number keys. Note ❒ If you make a mistake, press the {Clear/Stop} key and enter the correct number. ❒ You can press [Status] to see which Speed Dials are programmed.
Facsimile User Tools B Select Label Insertion on or off using the 0 or 1 key. B Select TTI1 or TTI2 using the 0 or 1 key. C Press [OK]. C Press [OK]. Speed Dial Telephone Directory A Enter the feature number for “Sp.D Tel. Dir.” using the number keys. B Enter a search letter “A to Z” for the Telephone Directory. J Press [Exit]. K Press [OK]. The fax number, the destination name, Label insertion, search letter and TTI Print you entered are shown on the display. 7 Reference ⇒ P.
REGISTER/DELETE MENU Deleting Speed Dials Use this procedure to delete any Speed Dials you are not using anymore. Limitation ❒ If a registered Speed Dial is being used for a standby Memory Transmission, the message “This destination is in use for standby transmission file. Please modify/delete after transmission.” is shown and you cannot change the destination for this Speed Dial. A Make sure that the machine is in Facsimile mode and the standby display is shown.
Facsimile User Tools Note ❒ If you press [No], the Speed Dial is not deleted and the display shown in 6 appears again. H Press [Yes]. Personal Code transmission, Auto Document, Book Fax, Send First, Irregular Scan Area, Transmission Deadline, Polling Transmission, Polling Reception, Transfer Request, and optional functions • Program name (up to 20 characters) Important ❒ We recommend that you print the Keystroke Program list and keep it when you register or change a function. ⇒ P.
REGISTER/DELETE MENU B Press the {User Tools/Counter}} key. C Enter the number of the “Fax”. ❒ You can press [Status] to see Quick Dial keys with Keystroke Programs already in them. G Press [Feature]. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the function number for “Register/Delete” using the number keys.
Facsimile User Tools • Enter the function number for Send Later using the number keys. • Set Send Later ⇒ P.64 “SEND LATER”. ❒ If a program is already stored in the Quick Dial key, the function name is shown on the display. If you want to change the program, press the {Clear Modes/Energy Saver} key and program function again. I Press [OK]. J Press [Name]. L Press [OK] The function and program name are shown on the display. M Press [OK]. The program is stored.
REGISTER/DELETE MENU B Press the Quick Dial key programmed with the Keystroke Program. Note ❒ If the standby display is not shown, press the {Fax} key. B Press the {User Tools/Counter}} key. In this example, the fax number and program name “Send Later” are shown on the display. C Enter the number of the “Fax”. C Press the [OK] key then the {Start}} key. The machine starts scanning the original. The message will be sent at the specified time.
Facsimile User Tools Note ❒ If you make a mistake, press [No] and the correct key. ❒ You can press [Status] to see the Keystroke Programs currently programmed. G Press [Yes]. Registering Auto Documents If you find that you often have to send a particular page to people (e.g., a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document. This saves re-scanning the original every time you wish to send it.
REGISTER/DELETE MENU A Make sure that the machine is in Facsimile mode and the standby display is shown. Note ❒ If the standby display is not shown, press the {Fax} key. B Press the {User Tools/Counter}} key. C Enter the number of the “Fax”. F Enter the number of the Auto Document you want to register using the number keys. Note ❒ If you make a mistake with the first digit, press the {Clear/Stop} key and enter the correct number.
Facsimile User Tools Stop} key and enter another name. Reference P.191 “Entering Text” I Press [OK]. Note ❒ If you are storing a standard size document, go to step 12. J Press [Size]. M When the original has been completely scanned in, press [Exit]. The Auto Document is stored. The display shown in step 6 appears again. N Press the {User Tools/Counter}} key. Auto Document list The Auto Document list allows you to print and check stored Auto Document names.
REGISTER/DELETE MENU C Enter the number of the “Fax”. G Press [Yes]. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the function number for “Register/Delete” using the number keys. E Enter the function number for “Delete Auto Doc.” using the number keys. Note ❒ If you press [No], the document is not deleted and the display shown in step 6 appears again. H Press [Yes].
Facsimile User Tools To change an existing Irregular Scan size, just use the following procedure to overwrite it. Important ❒ When registering or changing an original size, we recommend that you make a memo of the new size. Limitation ❒ For the vertical length (width), select “Auto,” “A4 (210 mm),” “B4 (257 mm),” “A3 (297 mm),” “8 1/2 inch,” or “11 inch.” ❒ For the horizontal length, specify from 128 to 1200 mm or from 5.5 to 47 inches. You cannot set a length less than 128 mm or longer than 1200 mm.
REGISTER/DELETE MENU H Select a size you want to register using the 0 or 1 key and press [OK]. The specified size is shown on the display. Note ❒ When you select “[Auto]”, “---” is shown on the display. I Press [Horiz.]. Note ❒ Each time you press [mm ↔ inch], the units change between “inch” and “mm” alternately. If you enter a length and change the unit by pressing [mm ↔ inch], the length is converted automatically according to the unit (fractions are rounded off).
Facsimile User Tools C Enter the number of the “Fax”. G Press [Yes]. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the function number for “Register/Delete” using the number keys. E Enter the function number for “Delete Irreg.Area” using the number keys. 7 Note ❒ If the appropriate display is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ The registered sizes are displayed. F Press [Area 1] or [Area 2].
REPORTS/LISTS REPORTS/LISTS This function allows you to print the following reports and lists manually. Select a report or list as needed. • TCR (Transaction Confirmation Report) ⇒ P.104 “PRINTING THE TCR” • Quick Dial list ⇒ P.119 “Quick Dial List” • Group Dial list ⇒ P.126 “Group Dial list” • Keystroke Program list ⇒ P.134 “Keystroke program list” • Speed Dial list ⇒ P.130 “Speed Dial list” • Auto Document list ⇒ P.138 “Auto Document list” • Auto Document Originals⇒ P.
Facsimile User Tools INITIAL SETUP TX When you turn on the machine or return to Copy mode, the machine returns to the home settings. You can change these home settings so that the machine starts with your most frequently used features selected. This procedure can be used to change the home settings for the transmission mode (Memory/Immediate Transmission), scanning conditions (Resolution, Original Type, Image Density, and Auto Image Density) and Auto Reset.
INITIAL SETUP TX ❖ Transmission Mode Example ❖ Resolution Example ❖ Auto Reset Example 7 Note ❒ If you want to change other settings, repeat steps 5 and 6. G Press the {User Tools/Counter}} key.
Facsimile User Tools INITIAL SETUP RX The Initial Setup Reception function allows you to turn the following reception functions on or off. • Reception Mode P.53 “SELECTING THE RECEPTION MODE” • Checkered Mark P.56 “Checkered Mark” • Center Mark P.56 “Center Mark” • Print RX Time P.56 “Reception Time” • Reverse Order Printing P.58 “Reverse Order Printing” • Authorized RX P.167 “Authorized Reception” • Special RX Nos. P.162 “Special Senders to Treat Differently (Special RX Nos.)” • Forwarding P.
INITIAL SETUP RX ❖ Reception Mode Example To set the Bypass Paper Size A Press the 0and 1 keys to select [Special Paper Size]. ❖ Checkered Mark Example B Press [Ppr.Size]. Note ❒ If you wish to change other functions, repeat steps 5 and 6. ❒ Select on or off for Checkered Mark, Center Mark, Print RX Time, Authorized RX, Special RX Nos., and Reverse Printing. ❒ For Forwarding, select the messages to forward, either from all the senders, from specified senders or nothing. 7 C Press [Vert.].
Facsimile User Tools D Press the 0 and 1 keys to select size and press the [OK]. E Press [Horiz.].
ASSIGNING USER FUNCTION KEYS ASSIGNING USER FUNCTION KEYS You can program each of the User Function keys ({F1}–{F4}) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key. This procedure can be used to edit, delete or change the contents of the User Function keys. Note ❒ At default the following functions are programmed by default.
Facsimile User Tools Function key using the number keys and press [OK]. Note ❒ To see a function number not displayed on the display, press ↓Next]. [↑ ↑Prev.] or [↓ ❒ If you wish to store more functions, repeat steps 5 and 6 for other keys. ❒ If you press Cancel, the function is not stored and the display shown in step 5 appears again. G Press the {User Tools/Counter}} key. 7 Using a User Function A Press the User Function Key }–{ {F4} }) in which the function ({ {F1} you want to use is stored.
KEY OPERATOR SETTINGS KEY OPERATOR SETTINGS Personal Codes This function allows you to keep track of machine usage. When Personal Codes are programmed and Personal Code Access is turned on users have to enter their Personal Code before they send a fax. ⇒ P.189 “Printing the User Parameter List” Important ❒ We recommend that you print the Personal Code list and keep it when you register or change a Personal Code. ⇒ P.
Facsimile User Tools Note ❒ If “Key Op. Settings” is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ ❒ You can press [Status] to see which codes have been already programmed. E Enter the function number for “Personal Code” using the number keys. H Press [Name]. F Enter the function number for “Reg. Pers. Code” using the number keys. G Enter a Personal Code using the I Enter the name. number keys.
KEY OPERATOR SETTINGS K Press [OK] to register the code and name. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Note ❒ If you press [Cancel], the entered Personal Code is canceled and the display shown in step 7 appears again. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the function number for “Key Op. Settings” using the number keys and press the {#} } (Enter) key within 3 seconds. L Press [Exit].
Facsimile User Tools G Enter the Personal Code you want to delete using the number keys. Note ❒ If you make a mistake, press the {Clear/Stop} key and enter the correct code. ❒ You can press [Status] to see which codes have been already programmed. H Press [Yes]. Note ❒ If you press [No], the Personal Code is not deleted and the display shown in step 7 appears again. J Press [PrevMenu] 3 times. K Press the {User Tools/Counter}} key.
KEY OPERATOR SETTINGS Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the number for “Key Op. Settings” using the number keys and press the {#} } key within 3 seconds. Note ❒ If you press [Cancel], the previous setting is not changed and the display shown in step 6 appears again. H Press [PrevMenu] twice. I Press the {User Tools/Counter}} key. The display returns to the Personal Code screen. Printing the Personal Code List Note ❒ If “Key Op.
Facsimile User Tools Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the number for “Key Op. Settings” using the number keys and press the {#} } key within 3 seconds. Note ❒ If “Key Op. Settings” is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ E Enter the number for “Personal Code” using the number keys. 7 F Enter the function number for “Print Pers. Code” using the number keys. G Press the {Start}} key.
KEY OPERATOR SETTINGS A Make sure that the machine is in Facsimile mode and the standby display is shown. Note ❒ If the standby display is not shown, press the {Fax} key. E Enter the function number for “RTI/TTI” using the number keys. F Enter the function number for “TTI 1” or “TTI 2” using the number key. B Press the {User Tools/Counter}} key. C Enter the number of the “Fax”. G Enter a TTI 1 or a TTI 2 and press [OK]. 7 The Facsimile User Tool main menu appears.
Facsimile User Tools I Enter a RTI and press [OK]. B Press the {User Tools/Counter}} key. C Enter the number of the “Fax”. Reference P.191 “Entering Text” J Press [PrevMenu]. K Press the {User Tools/Counter}} key. Counters This function allows you to check the total number of transmitted, received, scanned, and printed pages on the display.
KEY OPERATOR SETTINGS F When you have checked the total pages, press [OK]. Note ❒ If the standby display is not shown, press the {Fax} key. B Press the {User Tools/Counter}} key. G Press [PrevMenu]. H Press the {User Tools/Counter}} key. C Enter the number of the “Fax”. Monitor Volume You can change the volume of the following sounds the machine makes. ❖ On Hook When you press the {On Hook Dial} key. ❖ Transmission When the machine send a message. ❖ Reception When the machine receive a message.
Facsimile User Tools Note ❒ On Hook, Transmission, Reception, Dialling, and Printing are shown in that order. ❖ On Hook by delaying transmission of messages until a later time. Use the procedure below to program the Economy Transmission Time for when you phone rates are cheaper. ⇒ P.64 “SEND LATER” Limitation ❒ You can program only one Economy Transmission time. A Make sure that the machine is in Facsimile mode and the standby display is shown. G Adjust the volume using the 0 or 1 key and press [OK].
KEY OPERATOR SETTINGS number keys and press the {#} } (Enter) key within 3 seconds. Note ❒ If “Key Op. Settings” is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ E Enter the function number for “Economy TX” using the number keys. F Enter an economy transmission time using the number keys and press [OK]. To change AM/PM, press the [AM ↔ PM] key (North America only) “PRINTING A CONFIDENTIAL MESSAGE” ❖ Polling ID This ID is required for using Transfer Request ⇒ P.
Facsimile User Tools C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter Note ❒ For a Confidential ID use the number keys to enter an ID code. For a Polling ID, use the number keys and letter keys (A to F). ❒ If you make a mistake, press the {Clear/Stop} key and enter a correct code. ❒ If you press [Cancel], the entered ID is canceled. ❖ Confidential ID the function number for “Key Op.
KEY OPERATOR SETTINGS you set different color paper in this cassette, you will be able to recognize messages from certain senders at a glance. Note ❒ If you receive a fax with a paper size different from that set in the paper cassette, the printout will be split across several pages or reduced to fit on the paper. • Reverse Order Printing You can have pages printed in the opposite order in which they were received.
Facsimile User Tools D Enter the function number for “Key Op. Settings” using the number keys and press the {#} } key within 3 seconds. Note ❒ If “Key Op. Settings” is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ E Enter the function number for “Special RX Nos.”. using the number keys. H Press [RTI/CSI]. I Enter an RTI or CSI of a sender and press [OK]. F Enter the function number for “Register Sender” using the number keys. 7 Reference P.
KEY OPERATOR SETTINGS L Select any features for this Specif- ic Sender. You can scroll through them by pressing [↑ ↑Prev.] or [↓ ↓Next]. Then press [OK]. N Press [Exit]. ❖ Tray Select O Press [PrevMenu] 3 times. P Press the {User Tools/Counter}} key. ❖ Reverse Printing Deleting a Specific Sender A Make sure that the machine is in Facsimile mode and the standby display is shown. 7 Note ❒ Select only items you want to change.
Facsimile User Tools Reference For how to use the System User Tools, refer to the System Settings manual. H Press [Yes]. D Enter the function number for “Key Op. Settings” using the number keys and press the {#} } key within 3 seconds. Note ❒ If “Key Op. Settings” is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ E Enter the function number for “Special RX Nos.” using the number keys. Note ❒ If you press [No], the sender is not deleted and the display shown in 5 appears again. I Press [Yes].
KEY OPERATOR SETTINGS A Make sure that the machine is in Facsimile mode and the standby display is shown. F Enter the function number for “Print Sender List” using the number keys. G Press the {Start}} key. When the printing job is completed, the display shown in 6 appears again. Note ❒ If the standby display is not shown, press the {Fax} key. B Press the {User Tools/Counter}} key. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears.
Facsimile User Tools tions. You sometimes cannot register 30 senders depending on the number of senders registered with other functions. If you attach the optional Fax Function Upgrade to the machine, you can register up to 50 senders. Note ❒ To register a sender, use an RTI or CSI. ❒ To find out a senders RTI/CSI, check the TCR. ❒ You need to switch Authorized Reception on. ⇒ P.
KEY OPERATOR SETTINGS G Choose a sender number you wish to register. Note ❒ If you make a mistake, press the {Clear/Stop} key and reenter a correct value. K Press [OK]. H Press [RTI/CSI]. L Press [Exit]. I Enter an RTI or CSI of a sender M Press [PrevMenu] 3 times. N Press the {User Tools/Counter}} key. and press [OK]. 7 Deleting a Specific Sender (Authorized Reception) A Make sure that the machine is in Facsimile mode and the standby display is shown. Reference P.
Facsimile User Tools B Press the {User Tools/Counter}} key. C Enter the number of the “Fax”. Note ❒ If you make a mistake, press {Clear/Stop} and enter a correct number. H Press [Yes]. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the function number for “Key Op. Settings” using the number keys and press the {#} } (Enter) key within 3 seconds.
KEY OPERATOR SETTINGS A Make sure that the machine is in Facsimile mode and the standby display is shown. F Enter the function number for “Print Sender List” using the number keys. G Press the {Start}} key. Note ❒ If the standby display is not shown, press the {Fax} key. B Press the {User Tools/Counter}} key. Note ❒ When you press [Cancel], the printing stops and the display shown in 4 appears again. H Press [PrevMenu] twice. I Press the {User Tools/Counter}} key.
Facsimile User Tools Limitation ❒ This feature only works if the incoming message is from another party that has been programmed as a Specific Sender. ❒ The Forwarding function does not forward messages received with Confidential Reception, Polling Reception mode, or messages received by Transfer Request. ❒ You cannot register a sender who does not have an RTI or CSI. ❒ You can register up to 30 Specific Senders for Forwarding, Special RX Nos., and Authorized Reception functions.
KEY OPERATOR SETTINGS number keys and press the {#} } key within 3 seconds. keys and select the communication type, then press [OK]. Note ❒ If “Key Op. Settings” is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ E Enter the function number for “Forwarding” using the number keys. Note ❒ If you make a mistake, press the {Clear/Stop} key and enter a correct number. I Press [Exit]. F Enter the function number for “Reg. Receiver” using the number keys.
Facsimile User Tools B Press the {User Tools/Counter}} key. Note ❒ If you make a mistake, press [No] and enter a correct number. H Press Yes. C Enter the number of the “Fax”. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the function number for “Key Op. Settings” using the number keys and press the {#} } (Enter) key within 3 seconds.
KEY OPERATOR SETTINGS Registering Specific Senders (Forwarding) A Make sure that the machine is in Facsimile mode and the standby display is shown. E Enter the function number for “Forwarding” using the number keys. F Enter the function number for “Register Sender” using the number keys. G Choose a Specific Sender to register by entering its code number. Note ❒ If the standby display is not shown, press the {Fax} key. B Press the {User Tools/Counter}} key.
Facsimile User Tools J Select whether or not to register a sender as a wild card. ⇒ P.191 “Wild Cards”. Note ❒ If you press [Cancel], the sender is not registered and the display shown in 7 appears again. N Press [Exit]. K Press [Receiver]. L Choose the Forwarding Station you want to assign this Specific Sender to: enter its code and press [OK]. 7 O Press [PrevMenu] 3 times. P Press the {User Tools/Counter}} key.
KEY OPERATOR SETTINGS The Facsimile User Tool main menu appears. H Press [Yes]. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the function number for “Key Op. Settings” using the number keys and press the {#} } (Enter) key within 3 seconds. Note ❒ If you press [No], the sender is not deleted and the display shown in 7 appears again. Note ❒ If “Key Op. Settings” is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ I Press [Yes]. The sender is deleted.
Facsimile User Tools A Make sure that the machine is in Facsimile mode and the standby display is shown. F Enter the function number for “Print Sender List” using the number keys. G Press the {Start}} key. Note ❒ If the standby display is not shown, press the {Fax} key. B Press the {User Tools/Counter}} key. Note ❒ If you press [Cancel] before printing starts, the printing stops. H Press [PrevMenu] twice. I Press the {User Tools/Counter}} key. ECM C Enter the number of the “Fax”.
KEY OPERATOR SETTINGS C Enter the number of the Fax mode. The Facsimile User Tool main menu appears. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the function number for “Key Op. Settings” using the number keys and press the {#} } (Enter) key within 3 seconds. Note ❒ If “Key Op. Settings” is not ↓Next]. shown, press [↑ ↑Prev.] or [↓ E Enter Note ❒ If you press [Cancel], the previous setting is not changed and the display shown in step 5 appears again.
Facsimile User Tools C Enter the number of the “Fax”. G Storing your own PSTN G3 Fax Number using the number keys and press [OK]. The Facsimile User Tools main menu appears. Reference For how to use the System User Tools, refer to the System Settings manual. D Enter the number for “Key Op. Settings” using the number keys and press the {#} } key within 3 seconds. Note ❒ If you store G3 Internal Line Fax number, please contact the service representative. H Press [PrevMenu] twice.
KEY OPERATOR SETTINGS code, area code (minus the leading zero) and your fax number in that order. A Make sure that the machine is in E Enter the function number for “G3 Analog Line” using the number keys. Facsimile mode and the standby display is shown. F Enter the function number for “PSTN Line Type” using the number keys. Note ❒ If the standby display is not shown, press the {Fax} key. B Press the {User Tools/Counter}} key. G Select the desired line type and press [OK].
Facsimile User Tools K Press the {User Tools/Counter}} key. Date/Time Use this function to set your machine's internal clock to the current time and date. This time is shown on the display, printed on pages and used for various features, such as Send Later. If the current date and time are wrong, use this procedure to correct them. A Make sure that the machine is in Facsimile mode and the standby display is shown. D Enter the function number for “Key Op.
KEY OPERATOR SETTINGS G Press [PrevMenu]. H Press the {User Tools/Counter}} key. Summer Time Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends. To turn this feature on, change the User Parameter Switch 25 digit 7. ⇒ P.
Facsimile User Tools Changing the User Parameters The User Parameters allow you to customize various settings to match your needs. To change the function settings, set the user parameter switches. Preparation Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand. - Switches and Bits User Parameters are divided into Switches and each switch is divided into eight bits. The right most bit is bit 0 and the left most is bit 7.
KEY OPERATOR SETTINGS 01 02 0 Label Insertion home position Off On 1 Closed NetOff work home position On 2 Auto ReducOff tion home position On 5 TTI Print home Off position On 7 Return the ma- Off chine to the initial settings after each communication On 0 Forwarding Mark Off On 3 TSI Print Off On 7 185
Facsimile User Tools 03 7 04 186 0 Printing a Transmission Result Report (Memory Transmission) automatically Off On 2 Printing a Memory Storage Report automatically Off On 3 Printing a Poll- Off ing Reserve Report automatically On 4 Printing a Poll- Off ing Result Report On 5 Printing a Transmission Result Report (Immediate Transmission) automatically Off On 6 Printing a Poll- Off ing Clear Report automatically On 7 Printing a TCR automatically Off On 0 Printing a Con- Off fid
KEY OPERATOR SETTINGS 05 0 Receiving in Service Call (SC) Condition Possible (Substitute Reception) Not possible 2,1 Receiving when the machine can not print.
Facsimile User Tools 14 15 0 Printing a doc- Immediate ument received printing with Auto Power-On Reception When turning on the operation 1 Well log Off On 2 Batch Transmission Off On 3 Clear modes Off when switching the application On 7 Manual Service Off report Transmission On 2,1,0 Paper feed Tray 001: First, 010: Second, 011: Third 7 5 Fixed Input tray On Off 17 2 Serial BroadOff casting Priority On 18 0 TTI Date Off On 1 TTI Sender Off On 2 TTI File No.
KEY OPERATOR SETTINGS A Make sure that the machine is in Facsimile mode and the standby display is shown. Note ❒ If the standby display is not shown, press the {Fax} key. E Enter the function number for “User Parameters” using the number keys. F Select a number for a switch you wish to change by pressing ↑Switch] or [↓ ↓Switch]. [↑ B Press the {User Tools/Counter}} key. C Enter the number of the “Fax”. G Press a number key correspondThe Facsimile User Tool main menu appears.
Facsimile User Tools A Make sure that the machine is in Facsimile mode and the standby display is shown. Note ❒ If the standby display is not shown, press the {Fax} key. E Enter the function “Prt.U.Parameters” using the number keys. F Press the {Start}} key to print the list. B Press the {User Tools/Counter}} key. C Enter the number of the “Fax”. Note ❒ If you press [Cancel] before printing starts, the printing stops and the display shown in 3 appears again. G Press [PrevMenu].
8. Entering Text ENTERING AND MODIFYING TEXT This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. ❖ 0 and 1 Use to move the cursor left or right. Available Characters Note ❒ If you wish to enter symbols, use the [Symbols] key.
Entering Text ❖ Not using a wild card Destination to be registered (RTI) NEW YORK BRANCH Number of registered identifications 3 HONG KONG BRANCH SYDNEY BRANCH ❖ Using a wild card Destination to be registered (RTI) BRANCH Number of registered identifications 1 Limitation ❒ You can register up to 30 wild cards. Note ❒ Compare identifications by neglecting spaces. ❒ You can use wild cards for the following functions: • P.171 “Forwarding” • P.162 “Special Senders to Treat Differently (Special RX Nos.
ENTERING AND MODIFYING TEXT B Select the desired symbol by pressing [↑ ↑Prev.] and [↓ ↓Next]. Entering numbers A Press a number keys. The numeral is entered and the cursor moves. Deleting characters A Press the 0 and 1 keys to move the cursor to a character you want to delete. B Press the {Clear/Stop}} key. The character at the cursor position is deleted . Note ❒ If you wish to delete another character, repeat steps 1 and 2. 8 C Enter the number for the symbols using the number keys.
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9. Maintaining Your Machine CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE Connecting The Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. Important ❒ Make sure the type of modular connector. ❖ Where to connect the machine ❖ When using a modular type connector Connecting The Optional External Telephone You can connect the handset and an external telephone to the machine. You can use them for telephone calls.
Maintaining Your Machine Note ❒ Some telephone may not be connected or may suffer reduced functionality. Limitation ❒ When you use the handset or an optional external telephone with the On Hook Dial key for telephone calls, you can not talk with the other party without pressing the On Hook Dial key or Stop key after taking off the receiver. ❖ Specifying the handset line type TT DP ND1X00E0 The switch on the handset should be in the appropriate position-TT (Tone Dialing) or DP (Pulse Dialing).
REPLACING THE STAMP CARTRIDGE REPLACING THE STAMP CARTRIDGE When the stamp is getting to become lighter, replace the cartridge. Note ❒ Use the cartridge specified for this machine. A Lift the document feeder and pull out the green tab to open the stamp cover. B Pull out the cartridge. 9 C Set a new cartridge.
Maintaining Your Machine D Put back the green tub. E Close the document feeder. Note ❒ Hold down the center part of the cover to make sure that it is closed completely.
10. Appendix OPTIONAL EQUIPMENT Fax Function Upgrade A Fax Function Upgrade can be added. By installing this option, you can use JBIG transmission/reception and the following features. Note ❒ If you would like to install this option, please contact your service representative. - Extended Features You can use extend the following features.
Appendix SPECIFICATIONS Standard G3 Resolution 8 × 3.85/mm•200 × 100 dpi (Standard), 8 × 7.7/mm•200 × 200 dpi (Detail), 8 × 15.4/mm (Fine: Optional Expansion Memory required), 16 × 15.
FUNCTION LIST FUNCTION LIST Advanced Transmission Features Feature name Description Reference Send Later Sets the machine to automatically start transmission or polling reception at an appointed time. P.64 “SEND LATER” Confidential Transmission Sends a confidential mesP.66 “CONFIDENTIAL sage. This feature is divid- TRANSMISSION” ed into Default ID Confidential Transmission and Override ID Confidential Transmission. Personal Code TX This will help you to check P.
Appendix Feature name Description Polling Transmission Upon request from a desti- P.80 “POLLING TRANSnation, the machine sends MISSION” an original stored in memory. This feature is divided into Free Polling, default ID Polling Transmission, and Override ID Polling Transmission. Polling Reception Sends a transmission reP.84 “POLLING RECEPquest to the other party and TION” receives a message from the receiver. This feature is divided into Default ID polling Reception and ID Override Polling Reception.
FUNCTION LIST Options Description Reference Closed Network Sends an original only to the machine of the same Polling ID as that registered in the machine. P.91 “Closed Network” Communication Information Feature name Description Reference Checking and Canceling the Transmission Files This feature cancels, conP.
Appendix User Tools Feature name Description Reference Register/Delete Quick Dial When you register a desti- P.117 “Registering Quick Dination in a Quick Dial, you als” can specify the destination only by pressing the Quick Dial key. Register/Delete Group Dial When you register several P.124 “Registering Groups” destinations as a group in a quick dial, you can specify all the destinations by just pressing a quick dial key. Register/Delete Speed Dial When you register a desti- P.
FUNCTION LIST Feature name Description Reference REPORTS/LISTS This feature allows you to print various reports and lists manually. You can print the following reports and lists: P.143 “REPORTS/LISTS” • TCR (Transaction Confirmation Report) • Quick Dial list • Group Dial list • Keystroke Program list • Speed Dial list • Auto Document list • Auto Document Originals INITIAL SETUP TX Setting the default setting P.144 “INITIAL SETUP for the transmission mode TX” and scanning conditions.
Appendix Feature name Description Key Operator Settings / Personal Code Registers personal code for P.151 “KEY OPERATOR each person. When every SETTINGS” user enters a personal codes in sending messages, you can check the usage status for each person. RTI/TTI Registers information (RTI) P.156 “RTI/TTI” to be shown on the display and printed in a report by a receiver's or sender's machine. This feature also registers information (TTI) to be printed from a destination machine when you send a fax.
FUNCTION LIST Feature name Description ECM If a part of transmission P.178 “ECM” fails due to a telephone line fault, this feature resends the failed part automatically. Transfer Report Registers a G3 Direct num- P.179 “Transfer Report” ber for receiving Transfer Result Reports from the Transfer Station. G3 Analog Line Registers an own analog P.180 “G3 Analog Line” number, line type, and CSI when you connect the machine to the G3 analog line. Date/Time Adjusts the date and the time as a reference.
INDEX A Acceptable types of Originals, 13 Analog Line Connector, 3 Authorized Reception, 167, 206 Authorized Reception List, 170 Authorized RX, 146 Auto Document, 70, 136, 201, 204 Auto Document List, 138, 143 Auto Document Originals, 143 Auto Image Density, 37 Automatic Power Reception Function, 11 Automatic Redial, 24 Auto Reduction, 90, 202 B Batch Transmission, 25 Book Fax, 72, 201 Broadcasting, 22 Bypass Paper Size, 146, 147 Bypass Tray, 3 C Canceling a Transmission, 93 Center Mark, 56, 146 Chain Dia
Group Dial, 204 Group Dial List, 126, 143 Groups, 44, 124 H High Resolution Option, 4 How to Set an Original, 17 I ID Code, 161, 206 ID Override Polling Reception, 85 ID Override Polling Transmission, 81 ID Reception, 54 Image density, 35 Image Density (Contrast), 36 Image Rotation, 57 Immediate Reception, 49 Immediate Transmission, 9, 21, 30 Indicators, 111 Initial Setup RX, 146, 115, 205 Initial Setup TX, 144, 205, 115 Internal Tray, 1 Interrupt key, 4 Irregular Area, 139, 204 Irregular Scan Area, 74, 2
Q Quick Dial, 39, 41, 117, 204 Quick Dial Flip Plate, 4 Quick Dial keys, 5 Quick Dial List, 119, 143 R RDS (Remote Diagnostic System), 190 Receive File Indicator, 4, 111 Reception Functions, 54 Reception Mode, 146 Reception Time, 56 Redial, 44 Register/Delete, 115, 117 Reports/Lists, 143, 115, 205 Requesting Party, 87 Re-sending a File, 96 Resolution, 35, 144 Resolution key, 4 Reverse Order Printing, 50, 58, 146 Reverse Printing, 165 RTI/TTI, 156, 206 S Scan Settings, 35 Selecting the Reception Mode, 53 S