Operating Instructions General Settings Guide 1 Connecting the Machine 2 System Settings 3 Copier / Document Server Features 4 Facsimile Features 5 Printer Features 6 Scanner Features 7 Registering Addresses and Users for Facsimile/Scanner Functions 8 Other User Tools 9 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on which country you are in, there may also be html manuals. To view these manuals, a Web browser must be installed.
❖ Network Guide Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 Display Panel..........................................................................................................2 Accessing User Tools .
3. Copier / Document Server Features General Features..................................................................................................75 Reproduction Ratio..............................................................................................80 Edit ........................................................................................................................82 Stamp .............................................................................................................
Box Settings ....................................................................................................... 151 Programming/Changing Personal Boxes ...............................................................152 Deleting Personal Boxes........................................................................................155 Programming/Changing Information Boxes ...........................................................156 Deleting Information Boxes ............................................
E-mail Destination.............................................................................................. 217 Registering an E-mail Destination..........................................................................217 Changing an E-mail Destination.............................................................................219 Deleting an E-mail Destination...............................................................................220 Registering Folders ........................................
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine. Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.
Display Panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel.
Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the {Energy Saver} or {Clear Modes} key is pressed. ❒ Default settings are shown in bold type. Reference p.
D Change settings by following instructions on the display, and then press [OK]. Note ❒ To cancel changes made to settings and return to the initial display, press the {User Tools/Counter} key. Reference p.41 “System Settings” p.75 “Copier / Document Server Features” p.95 “Facsimile Features” p.167 “Printer Features” p.179 “Scanner Features” p.261 “Other User Tools” Quitting User Tools This section describes how to end User Tools. A Press the {User Tools/Counter} key.
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section describes how to identify the machine’s interface and connect the machine according to the network environment. ATX002S 1. IEEE 1284 port (optional) 4. Wireless LAN port (optional) Port for connecting the IEEE 1284 interface cable Port for using the wireless LAN 2. USB2.0 port Port for connecting the USB2.0 interface cable 3.
Connecting the Machine Connecting to the Ethernet Interface This section describes how to connect 10BASE-T or 100BASE-TX cable to the Ethernet interface. 1 Important ❒ If the main power switch is on, turn it off. A Attach the supplied ferrite core to the end of the Ethernet cable. AJL014S B Make sure the main power switch of the machine is off. C Connect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
Connecting to the Interfaces E Turn on the main power switch of the machine. 1 AME005S A B Indicator (green) Lights up green when the machine is connected correctly to the network. Indicator (yellow) Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation. Note ❒ For details about installing the printer driver, see "Preparing the Machine", Printer Reference.
Connecting the Machine Connecting to the USB Interface This section describes how to connect the USB2.0 interface cable to the USB2.0 port. 1 A Connect the USB2.0 interface cable to the USB2.0 port. AJL003S B Connect the other end to the USB2.0 port on the host computer. Note ❒ This machine does not come with a USB interface cable. Make sure you purchase the appropriate cable for the machine and your computer. ❒ The USB2.
Connecting to the Interfaces Connecting to the IEEE 1284 Interface This section describes how to connect the IEEE 1284 interface cable to the IEEE 1284 interface board. 1 A Make sure the main power switch on the machine is off. B Turn off the main power switch of the host computer. C Connect the IEEE 1284 interface cable to the IEEE 1284 port. AJL004S D Connect the other end of the cable into the interface connector on the host computer. Check the shape of the connector to the computer.
Connecting the Machine Connecting to the IEEE 802.11b (Wireless LAN) Interface This section describes how to connect to the IEEE 802.11b (wireless LAN) interface. 1 Note ❒ Check the settings of the IP address and subnet mask of this machine. ❒ For details about how to set the IP address and subnet mask from the control panel of the machine, see "Interface Settings". ❒ Before using this machine with an IEEE 802.11b (Wireless LAN) connection, you must select [IEEE 802.11b] in [LAN Type]. Reference p.
Connecting to the Interfaces Note ❒ Select [802.11 Ad hoc] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. 1 ❒ For details about how to specify wireless LAN settings from the control panel on the machine, see "IEEE 802.11b". ❒ For details about how to specify wireless LAN settings from other than the control panel on the machine, see "Using Utilities to Make Network Settings".
Connecting the Machine ❖ When using in ad hoc mode / 802.11 ad hoc mode 1 ZGDH600J 1. If it is connected properly to the network, the LED is green when in ad hoc mode or 802.11 ad hoc mode. If the LED is blinking, the machine is searching for devices. The LED will light after a few seconds. 2. If the IEEE 802.11b interface unit is functioning, the LED lights up in orange. Print the configuration page to verify settings. Note ❒ For more information about printing a configuration page, see "Print List".
Network Settings Network Settings This section describes the network settings you can change with User Tools (System Settings). Make settings according to functions you want to use and the interface to be connected. 1 Important ❒ These settings should be made by the system administrator, or with the advice of the system administrator. Settings Required to Use the Printer/LAN-Fax This section lists the settings required for using the printer or LAN-Fax function.
Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [LAN Type] is displayed when the wireless LAN board is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected, the selected interface has priority. 1 Reference p.49 “Interface Settings” IEEE 802.11b (wireless LAN) This section lists the settings required for using the printer or LAN-Fax function with an IEEE 802.11b (wireless LAN) connection.
Network Settings Menu Interface Settings/ IEEE 802.11b User Tool Setting Requirements Transmission Speed As required 1 Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. Reference p.
Connecting the Machine Menu 1 User Tool Setting Requirements File Transfer Reception Protocol Necessary File Transfer POP3 / IMAP4 Settings As required File Transfer Administrator's E-mail Address As required File Transfer E-mail Communication Port File Transfer E-mail Reception Interval As required File Transfer Max.
Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using Internet Fax with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Connecting the Machine Menu 1 User Tool Setting Requirements File Transfer Program / Change / Delete E-mail Message As required File Transfer Program / Change / Delete Subject As required File Transfer Fax E-mail Account Necessary Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.
Network Settings Settings Required to Use E-mail Function This section lists the settings required for sending e-mail. 1 Ethernet This section lists the settings required for sending e-mail with an Ethernet connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ When POP before SMTP is set to [On], you must also make settings for Reception Protocol and POP3 / IMAP4 Settings.
Network Settings Menu User Tool Setting Requirements Interface Settings/ IEEE 802.11b WEP (Encryption) Setting As required Interface Settings/ IEEE 802.
Connecting the Machine Settings Required to Use Scan to Folder Function This section lists the settings required for sending files. 1 Ethernet This section lists the settings required for sending files with an Ethernet connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for sending files with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Connecting the Machine Reference p.49 “Interface Settings” p.55 “File Transfer” 1 Settings Required to Use the Network Delivery Scanner This section lists the settings required for delivering data to network. Ethernet This section lists the settings required for delivering data to network with an Ethernet connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Network Settings Reference p.49 “Interface Settings” p.55 “File Transfer” 1 IEEE 802.11b (wireless LAN) This section lists the settings required for delivering data to network with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ If Delivery Option is set to [On], check that IP Address is specified. 1 Reference p.49 “Interface Settings” p.
Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. 1 Reference p.49 “Interface Settings” IEEE 802.11b (wireless LAN) This section lists the settings required for using network TWAIN Scanner with an IEEE 802.11b (wireless LAN) connection.
Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. 1 Reference p.
Network Settings Reference p.49 “Interface Settings” IEEE 802.11b (wireless LAN) 1 This section lists the settings required for using Document Server function with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings".
Connecting the Machine Using Utilities to Make Network Settings This section describes how to make network settings using utilities. You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. 1 Note ❒ For details about using Web Image Monitor, see "Using Web Image Monitor", Network Guide. ❒ For details about using SmartDeviceMonitor for Admin, see "Using SmartDeviceMonitor for Admin", Network Guide.
Network Settings ❖ [Network] → [DNS Configuration] → [Auto-Obtain (DHCP)] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. 1 ❖ [Network] → [DNS Configuration] → [Specify] → "DNS Server 1-3" • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting.
Connecting the Machine ❖ [Network] → [WINS Configuration] → [Off] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. 1 ❖ [Network] → [Effective Protocol] → "TCP / IP" • Web Image Monitor: Cannot be used for specifying the setting.
Network Settings ❖ [Network] → [NW Frame Type] → [Ethernet 802.2] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. 1 ❖ [Network] → [NW Frame Type] → [Ethernet 802.3] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting.
Connecting the Machine ❖ [Network] → [Ping Command] • Web Image Monitor: Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. 1 ❖ [Network] → [Permit SNMP V3 Communication] → [Encryption Only] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting.
Network Settings ❖ [IEEE 802.11b] → [Communication Mode] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. 1 ❖ [IEEE 802.11b] → [SSID Setting] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖ [IEEE 802.
Connecting the Machine ❖ [File Transfer] → [Reception Protocol] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. 1 ❖ [File Transfer] → [POP3 / IMAP4 Settings] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting.
Network Settings ❖ [File Transfer] → [Fax E-mail Account] • Web Image Monitor: Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. 1 ❖ [File Transfer] → [Scanner Recall Interval Time] • Web Image Monitor: Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting.
Connecting the Machine Connecting the Machine to a Telephone Line and Telephone 1 This section describes how to connect the machine to the telephone lines and select the line type. Connecting the Telephone Line This section describes how to connect the machine to the telephone lines. To connect the machine to a telephone line, use a snap-in modular type connector. Important ❒ Make sure the connector is the correct type before you start. AJA009S 1. G3 (analog) line interface connector 2.
Connecting the Machine to a Telephone Line and Telephone Selecting the Line Type This section describes how to select the line type. Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using Administrator Tools. 1 Note ❒ This function is not available in some regions. Reference p.
Connecting the Machine 1 40
2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing User Tools". General Features This section describes the user tools in the General Features menu under System Settings. Default settings are shown in bold type. ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. The default setting is On.
System Settings ❖ Function Reset Timer You can set the length of time the machine waits before changing modes when using the multi-access function. This is useful if you are making many copies and have to change settings for each copy. If you set a longer reset period, you can prevent interruption from other functions. The Function Reset Timer setting is ignored if [Interleave] is set for Print Priority. The default setting is Set Time.
General Features ❖ Output: Printer (printer) Specify a tray to which documents are delivered. The default setting is Internal Tray 1. The output trays set on the printer driver have priority over the output tray specified above. ❖ Prepare Stapling When the booklet finisher is installed, perform a stapling test (five to seven times) after replacing staples for saddle stitching, or removing jammed staples. 2 Reference p.
System Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under System Settings. Default settings are shown in bold type. Important ❒ If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected. 2 ❖ Paper Tray Priority: Copier (copier/Document Server) Specify the tray to supply paper for output. The default setting is Tray 1.
Tray Paper Settings ❖ Paper Type: Bypass Tray Sets the display so you can see what type of paper is loaded in the bypass tray. • The paper types you can set for the bypass tray are as follows: recycled paper, special paper, colour paper, letterhead, label paper, prepunched paper, bond paper, cardstock, thick paper, OHP The default setting is No Display. ❖ Paper Type: Tray 1-4 Sets the display so you can see what type of paper is loaded in each paper tray.
System Settings ❖ Cover Sheet Tray Allows you to specify and display the paper tray that is setting cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying. The default setting for "Tray to Program" is Off. Functions using the cover sheet tray setting are the front cover function and front/back cover function.
Timer Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after the Auto Off operation is referred to as "Off mode", or "Sleep mode". For the Auto Off Timer, specify the time to elapse before "Auto Off".
System Settings ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets. If [Off] is selected, the machine does not automatically switch to the user code entry screen. The time can be set from 10 to 999 seconds, using the number keys. The default setting is On, 60 seconds. ❖ Scanner Auto Reset Timer (scanner) Specifies the time to elapse before the scanner function resets.
Interface Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Default settings are shown in bold type. 2 Network This section describes the user tools in the Network menu under Interface Settings. ❖ IP Address Before using this machine in the network environment, you must specify the IP address and subnet mask. When you select [Specify], enter the IP Address and subnet mask as "xxx.xxx.xxx.xxx" ("x" indicates a number).
System Settings ❖ Effective Protocol Select the protocol to use in the network. The default setting for TCP/IP is Effective. The default setting for NetWare is Effective. The default setting for SMB is Effective. The default setting for AppleTalk is Effective. ❖ NCP Delivery Protocol Select the protocol for NCP delivery. The default setting is TCP / IP Priority. 2 ❖ NW Frame Type Select the frame type when you use NetWare. The default setting is Auto Select.
Interface Settings ❖ LAN Type When you have installed the IEEE 802.11b interface unit, select the method of connection. The default setting is Ethernet. [LAN Type] is displayed when wireless LAN board is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected, the selected interface has priority. 2 ❖ Ping Command Check the network connection with ping command using given IP address. If you fail to connect to the network, check the following, and then retry the ping command.
System Settings Parallel Interface This section describes the user tools in the Parallel Interface menu under Interface Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board. 2 ❖ Parallel Timing Specify the timing for the parallel interface. Normally, you do not need to change this setting. The default setting is ACK Outside. ❖ Parallel Communication Speed Sets the communication speed for the parallel interface.
Interface Settings IEEE 802.11b This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wireless LAN interface board. Be sure to make all settings simultaneously. 2 ❖ Communication Mode Specifies the communication mode of the wireless LAN. The default setting is 802.11 Ad hoc. ❖ SSID Setting Specifies SSID to distinguish the access point in infrastructure mode or 802.11 ad hoc mode.
System Settings Print List This section describes how to print the configuration page. You can check items related to the network environment. The configuration page shows the current network settings and network information. 2 A Press [System Settings]. B Press [Interface Settings]. C Press [Print List]. D Press the {Start} key. The configuration page is printed. E Press [Exit]. F Press the {User Tools/Counter} key.
File Transfer File Transfer This section describes the user tools in the File Transfer menu under System Settings. Default settings are shown in bold type. ❖ Delivery Option Enables or disables sending stored or scanned documents to the ScanRouter delivery server. The default setting is Off. Specify this option when selecting whether or not to use the ScanRouter delivery software. If you do, you will have to preregister I/O devices in the ScanRouter delivery software.
System Settings ❖ SMTP Server Specify the SMTP server name. If DNS is in use, enter the host name. If DNS is not in use, enter the SMTP server IP address. The default setting for "Port No." is 25. Enter the server name using up to 127 characters. Spaces cannot be entered. Enter port number between 1 and 65535 using the number keys, and then press the {q} key. SMTP server shares the same port number with Direct SMTP server.
File Transfer ❖ POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication. If you set POP before SMTP to [On], specify the waiting time after authentication, user name, e-mail address and password. • Wait Time after Authent.: 300 msec Specify "Wait Time after Authent." from zero to 10,000 milliseconds, in increments of one millisecond.
System Settings ❖ Administrator's E-mail Address Specify the Administrator's E-mail Address. If a failure occurs in the machine or consumables need to be replaced, e-mail messages are sent to the Administrator's E-mail Address by E-mail Notification function. On e-mailed scanned documents, if the sender is not specified this appears as the sender's address.
File Transfer ❖ Default User Name / Password (Send) Specify the user name and password required when sending scan files directly to a shared folder on a computer running Windows, to an FTP server, or to a NetWare server. Enter in up to 64 characters. ❖ Program / Change / Delete E-mail Message You can program, change, or delete the e-mail message used when sending an Internet fax or scan file as an attachment. Program / Change: A Press [System Settings]. B Press [File Transfer]. C Press [TNext].
System Settings ❖ Program / Change / Delete Subject You can program, change, or delete the subject used when sending an Internet fax or scan file as an attachment. Program / Change: A Press [System Settings]. B Press [File Transfer]. C Press [TNext]. D Press [Program / Change / Delete Subject]. E Press [*Not Programmed]. To change the registered subject, select the subject to change. F Enter the text, and then press [OK]. Enter the subject using up to 20 characters. G Press [Exit].
File Transfer ❖ Fax E-mail Account Specify e-mail address, user name and password for receiving Internet faxes. • E-mail Address Enter an e-mail address using up to 128 characters. • User Name Enter a user name using up to 191 characters. • Password Enter a password using up to 128 characters. 2 ❖ Auto Specify Sender Name Set whether or not to specify the name of the sender when sending e-mail. • On If you select [On], the specified e-mail address will appear in the “From:" box.
System Settings Administrator Tools This section describes the user tools in the Administrator Tools menu under System Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Administrator Tools settings. 2 ❖ User Authentication Management • User Code Auth.
Administrator Tools ❖ Extended Security Specify whether or not to use the extended security functions. For details about the extended security functions, consult your administrator. ❖ Display / Print Counter Allows you to view and print the number of prints. • Display / Print Counter Displays the number of prints for each function (Total, Copier, Facsimile, Printer, A3 / DLT, Duplex, Staple). • Print Counter List Prints out a list of the number of prints made under each function.
System Settings ❖ Address Book Management You can register, change or delete information registered in the Address Book. For details, see “Address Book”. • Names You can register a name, key display, registration number, and title selection. • Auth. Info You can register a user code, and specify the functions available to each user code. You can also register user names and passwords to be used when sending e-mail, sending files to folders, or accessing an LDAP server.
Administrator Tools ❖ Address Book: Program / Change / Delete Transfer Request You can register fax destinations for the Transfer Request function in facsimile mode. For details about operations, see “Registering the Transfer Request”. • Program / Change This registers new transfer requests and receiving stations, or changes the transfer request name, key display, title selection, registration number, fax destination, IP-Fax destination, e-mail address, or receiving station.
System Settings F Press the name key in the place you want to move it to. The user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward. If you move the selected user key forward, the user key currently at the selected position is moved backward. If you move the selected user key backward, the user key currently at the selected position is moved forward. 2 You can also select a name using the number keys.
Administrator Tools ❖ Address Book: Edit Title You can edit the title to easily find a user. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book: Edit Title]. E Press the title key you want to change. F G 2 Enter the new name, and then press [OK]. Press [OK]. ❖ Address Book: Select Title Specifies the title to select a name. The default setting is Title 1.
System Settings ❖ Program / Change / Delete LDAP Server Program the LDAP server to find up e-mail destinations in the LDAP server Address Book directly. This function is possible when sending scan files by email using the scanner or fax function. To start an LDAP search, make sure that the items listed below are set. For other items, check your environment and make any necessary changes. • Server Name • Search Base • Port No.
Administrator Tools Program / Change / Delete LDAP Server This section describes how to specify the LDAP server settings. To program / change the LDAP server This section describes how to program / change the LDAP server. 2 A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext] twice. D Press [Program / Change / Delete LDAP Server]. E Check that [Program / Change] is selected. F Select the LDAP server you want to program or change.
System Settings I Press the {User Tools/Counter} key. Programming the LDAP server This section describes how to specify the LDAP server settings. 2 To enter an identification name This section describes how to enter a identification name. A Press [Change] under "Identification Name". Register a name for the LDAP server that will appear on the server selection screen of the LDAP search operation. B Enter the server’s identification name. C Press [OK].
Administrator Tools To enter a port number This section describes how to enter a port number. A Press [Change] under "Port No.". Specify the port number for communicating with the LDAP server. Specify a port that is compliant with your environment. 2 B Enter the port number using the number keys, and then press the {q} key. When SSL is set to [On], the port number automatically changes to “636”. To start SSL communication This section describes how to specify SSL communication.
System Settings To enter the user name and password This section describes how to enter the user name and password. When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for each individual or each search. 2 A Press [TNext]. B Press [Change] under "User Name". C Enter the user name, and then press [OK].
Administrator Tools To set search conditions This section describes how to specify search conditions. You can enter an attribute as a typical search keyword. Using the entered attribute, the function searches the LDAP server’s Address Book. A Press [TNext] twice. B Press [Change] for items you want to use as search conditions from the fol- 2 lowing: "Name", "E-mail Address", "Fax Number", "Company Name", and "Department Name".
System Settings To set search options This section describes how to specify search options. To search the LDAP server data using a keyword other than prepared keywords such as Name, E-mail Address, FAX Number, Company Name, and Department Name, specify the attribute for the keyword registered in your LDAP server, and the name to be displayed on the control panel during the search. For example, to search e-mail addresses by employee number, enter “employeeNo.” in the Attribute field, and “Employee No.
3. Copier / Document Server Features This chapter describes user tools in the Copier / Document Server Features menu. For details on how to access Copier / Document Server Features, see "Accessing User Tools". General Features This section describes the user tools in the General Features menu under Copier / Document Server Features. Default settings are shown in bold type. ❖ Auto Paper Select Priority Auto Paper Select is the default setting. You can cancel this setting. The default setting is On.
Copier / Document Server Features ❖ Original Type Priority You can select the original type effective when the power is turned on, or modes cleared. The default setting is Text. ❖ Original Type Display You can have the original types shown on the initial display. The default setting is Display. If you select [Hide], the display is as below. 3 ❖ Auto Image Density Priority You can set whether Auto Image Density is "On" or "Off" when the machine is turned on, reset, or modes are cleared.
General Features ❖ Copy Quality You can adjust the quality level of copies for each original type (Text, Text/Photo, Photo, Pale, Generation Copy). • Text Adjust text sharpness. The default setting is Normal. "Custom Setting" is the value set during service setup. Choosing "Sharp" or "Sort" affects the outline sharpness of text. • Text/Photo When there are photo(s) and text on the original, select which takes priority. The default setting is Normal. "Custom Setting" is the value set during service setup.
Copier / Document Server Features ❖ Original Orientation in Duplex Mode You can set the original orientation when making two-sided copies. The default setting is Top to Top. ❖ Change Initial Mode You can select standard mode or Program No.10 as the mode effective when power is turned on, or modes cleared. The default setting is Standard. ❖ Max. Copy Quantity The maximum copy quantity can be set between 1 and 999. The default setting is 999 sheet(s).
General Features ❖ Document Server Storage Key: F1-F5 You can assign frequently used functions to function keys F1 to F5. You can also change assigned functions. The default setting for "Document Server Storage Key: F1" is 2 Sided Original Top to Top. The default setting for "Document Server Storage Key: F2" is 1 Sided→1 Sided Combine. The default setting for "Document Server Storage Key: F3" is 1 Sided→1 Sided Combine: 4 originals.
Copier / Document Server Features Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Copier / Document Server Features. Default settings are shown in bold type. ❖ Shortcut R / E You can register up to three frequently used Reduce/Enlarge ratios other than the fixed Reduce/Enlarge ratio and have them shown on the initial display. You can also change registered Reduce/Enlarge ratios.
Reproduction Ratio ❖ Reduce1-6 You can customize available reduction ratios by pressing [Reduce / Enlarge], followed by [Reduce]. The default setting for "Reduce 1" is 25% (Metric version) / 25% (Inch version). The default setting for "Reduce 2" is 50% (Metric version) / 50% (Inch version). The default setting for "Reduce 3" is 65% (Metric version) / 65% (Inch version). The default setting for "Reduce 4" is 71% (Metric version) / 73% (Inch version).
Copier / Document Server Features Edit This section describes the user tools in the Edit menu under Copier / Document Server Features. Default settings are shown in bold type. Enter the width of the binding margin with the number keys as follows: • Metric version: 0–30 mm (in increments of 1 mm) • Inch version: 0"-1.2" (in increments of 0.1 inch) Enter the width of the erased margin with the number keys as follows: • Metric version: 2–99 mm (in increments of 1 mm) • Inch version: 0.1"-3.
Edit ❖ Erase Border Width Specify the width of erased border margins using this function. The default setting is 10 mm (Metric version) / 0.4" (Inch version). ❖ Erase Original Shadow in Combine In Combine Copy or Booklet/Magazine Copy mode, you can specify whether to erase a 3mm, 0.1" bounding margin around all four edges of each original. The default setting is Yes. ❖ Erase Centre Width Specify the width of the erased centre margins with this function. The default setting is 10 mm (Metric version) / 0.
Copier / Document Server Features ❖ Double Copies Separation Line You can select a separation line using the Double Copies function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid 3 • Broken A • Broken B • Crop Marks The default setting is None. Selecting solid or broken lines might produce a blank area of approximately 1.5 mm (0.06") in width along the separation line.
Edit ❖ Separation Line in Combine You can select a separation line using the Combine function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid 3 • Broken A • Broken B • Crop Marks The default setting is None. Selecting solid or broken lines might produce a blank area of approximately 1.5 mm (0.06") in width along the separation line. ❖ Copy on Designating Paper Specify whether to copy onto slip sheets. The default setting is Yes.
Copier / Document Server Features ❖ Orientation: Booklet, Magazine You can select the opening orientation of copies when using Booklet or Magazine mode. The default setting is Open to Left. ❖ Copy Order in Combine You can set the copy order in Combine mode to Left to Right or Top to Bottom. 3 GCAH090E The default setting is From Left to Right. Reference p.
Stamp Stamp This section describes the user tools in the Stamp menu under Copier / Document Server Features. Default settings are shown in bold type. Background Numbering This section describes the user tools in the Background Numbering menu under Stamp. 3 ❖ Size You can set the size of the numbers. The default setting is Normal. ❖ Density You can set the density of the numbers. The default setting is Normal. Preset Stamp This section describes the user tools in the Preset Stamp menu under Stamp.
Copier / Document Server Features ❖ Stamp Format You can adjust the stamp's size, density, and print page. • Size You can set the size of the stamp. The default setting is 1X. • Density You can set the pattern used to print the stamp. The default setting is Normal. Normal: The stamp is printed on the image. You cannot check which parts will overlap. Lighter: The image can be seen through the stamp. Lightest: You can see the image even clearer than in the Lighter setting.
Stamp Date Stamp This section describes the user tools in the Date Stamp menu under Stamp. ❖ Format You can select the date format for the Date Stamp function. The default setting is DD / MM / YYYY (Metric version) / MM / DD / YYYY (Inch version). ❖ Font You can select the Date Stamp font. The default setting is Font 1. This setting is linked to the Page Numbering function. 3 ❖ Stamp Position You can set the position where the stamp is printed. Press the arrow keys to adjust the position.
Copier / Document Server Features Page Numbering This section describes the user tools in the Page Numbering menu under Stamp. ❖ Stamp Format You can select the page number format given priority when [Page Numbering] is pressed. The default setting is P1, P2. ❖ Font You can select the page number printed in Page Numbering mode. The default setting is Font 1. 3 ❖ Size You can set the size of the stamp printed in Page Numbering mode. The default setting is Auto.
Input/Output Input/Output This section describes the user tools in the Input/Output menu under Copier / Document Server Features. Default settings are shown in bold type. ❖ Switch to Batch You can select to have Batch mode or SADF mode displayed when you press the [Special Original] key. The default setting is Batch.
Copier / Document Server Features ❖ Select Stack Function Specify whether Stack or Rotate Sort has priority on the initial display. The default setting is Stack. An optional finisher is required to use this function. ❖ Select Stapling Position Specify which Top 2 staples or Bottom shown on the initial display with priority. The optional 2 Tray finisher or booklet finisher is required to use this function. The default setting is Top 2.
Settings for the Document Server Settings for the Document Server This section describes user tool settings for the Document Server. For details, see "System Settings", and "Copier / Document Server Features".
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4. Facsimile Features This chapter describes user tools in the Facsimile Features menu. For details on how to access Facsimile Features, see "Accessing User Tools". General Settings/Adjustment This section describes the user tools in the General Settings/Adjustment menu under Facsimile Features. ❖ Memory / Immed. Transmission Switch Specify the Transmission Mode for document transmission. The default setting is Memory Transmission.
Facsimile Features ❖ Program Fax Information Program information to be shown on the display of the other machine and printed as a report. Fax Header,Own Name, and Own Fax Number can be programmed. For details about how to program Fax Information, see "Registering Fax Information". ❖ Scan End Reset Use this function to return to the initial settings each time an original is scanned. The default setting is On. ❖ TX Stamp Priority Use this function to press a TX stamp. The default setting is Off.
General Settings/Adjustment ❖ Quick Operation Key 1-3 Frequently used functions programmed as Quick Operation keys are shown on the menu immediately after the power is turned on. The Quick Operation keys can be programmed with the following functions: • Journal • TX File Status (Transmission File Status) • Print Conf.
Facsimile Features E Select the function you want to program to the Quick Operation Key. F Functions that appear dimmed have already been set. Press [OK]. Press the {User Tools/Counter} key. G Reference p.3 “Accessing User Tools” p.
Reception Settings Reception Settings This section describes the user tools in the Reception Settings menu under Facsimile Features. ❖ Switch Reception Mode Specify the method for receiving fax documents. The default setting is Auto Reception. ❖ Authorized RX (Authorized Reception) Specify whether or not unwanted fax documents are to be screened out. The default setting is Off. ❖ Forwarding Specify whether or not received fax documents are to be forwarded to a programmed receiver.
Facsimile Features ❖ Specify Tray for Lines Specify a paper tray for each line (telephone, Internet Fax, IP-Fax). The default setting is Off. A Press [Facsimile Features]. B Press [Reception Settings]. C Press [Specify Tray for Lines]. D Select [On] to select a paper tray. 4 E If you select [Off], the received fax is delivered to a default tray. Select the line type. F Select a tray to deliver the received paper onto, and then press [OK] twice.
Reception Settings ❖ Print Reception Time Specify whether or not the received date, time, and file number are printed at the bottom of received fax documents. The default setting is Off. Reference p.3 “Accessing User Tools” p.
Facsimile Features E-mail Settings This section describes the user tools in the E-mail Settings menu under Facsimile Features. ❖ Internet Fax Settings You can select to display set On to display the icon. The default setting is Off. or not. When you want to send an Internet Fax, ❖ Max. E-mail Size When the other party has a limit on the size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail.
E-mail Settings ❖ SMTP RX File Delivery Settings (SMTP Reception File Delivery Settings) This function is available on systems that allow routing of e-mail received via SMTP. When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded, and an error message is returned to the SMTP server. The authorized e-mail address is compared with the addresses of e-mail originators, as illustrated by the following examples.
Facsimile Features IP-Fax Settings This section describes the user tools in the IP-Fax Settings menu under Facsimile Features. ❖ Enable H.323 Specify whether or not H.323 is used for IP-Fax transmission. The default setting is Off. ❖ Enable SIP Specify whether or not SIP is used for IP-Fax transmission. The default setting is Off. ❖ H.323 Settings Set the IP address or host name of gate keeper, and alias telephone number. If you select [On] using the User Parameters, you can use the gatekeeper server.
IP-Fax Settings ❖ SIP Settings Set the SIP server's IP address or host name, and SIP user name. If you select [On] using the User Parameters, you can use the SIP server. See “Parameter Settings” ( switch 34, bit 1). You can use alphanumeric symbols (lower and upper cases) and symbols (";", "?", ":", "&", "=", "+", "$", ",", "-", "_", ".", "!", "~", "*", "#", "‘", "(", ")", "%", "/", and "@") for registration of the SIP User Name in SIP Settings. Make sure you enter these characters correctly.
Facsimile Features ❖ Program / Change / Delete Gateway Register, change, or delete the gateway used for transmission to IP-Fax. Program / Change: A Press [Facsimile Features]. B Press [IP-Fax Settings]. C Press [Program / Change / Delete Gateway]. D 4 E Check that [Program / Change] is selected. Press a gateway to register. F When registering a new gateway, press [*Not Programmed]. Press [Change] for “Prefix”. G H I J 106 Enter the Prefix using the number keys, and then press [OK].
IP-Fax Settings K L Press [OK]. Press the {User Tools/Counter} key. Delete: A Press [Facsimile Features]. B Press [IP-Fax Settings]. C Press [Program / Change / Delete Gateway]. D Press [Delete], and then select a gateway to delete. 4 E F G Press [Delete] on the confirmation message. If you do not want to delete the gateway you have selected, press [Do not Delete]. Press [Exit]. Press the {User Tools/Counter} key.
Facsimile Features Administrator Tools This section describes the user tools in the Administrator Tools menu under Facsimile Features. ❖ Program / Change / Delete Standard Message Use this function to program standard messages to be printed at the top of the first page of the original. It is useful for personalizing messages such as sending greetings. You can program three standard messages. You cannot change the "Confidential", "Urgent", "Please phone.", or "Copy to corres. section" messages.
Administrator Tools F G Press [Exit]. Press the {User Tools/Counter} key. ❖ Store / Change / Delete Auto Document You can program, change, or delete pages stored as auto documents. For details about Store / Change Delete Auto Document, see "Storing, Changing, Deleting an Auto Document". ❖ Program / Change / Delete Scan Size You can program, change, or cancel frequently used sizes. For details about programming Scan Size, see "Program / Change / Delete Scan Size".
Facsimile Features ❖ Memory Lock RX When you switch Memory Lock on, received documents are stored in memory and not printed automatically. When a document is received in the Memory Lock mode, the Confidential File indicator blinks. To print this document, enter the Memory Lock ID. A user without the ID cannot print the document. This prevents unauthorized users from accessing the document. To use Memory Lock, program the Memory Lock ID, and then switch Memory Lock on.
Administrator Tools ❖ Box Setting The following functions are for delivery and transfer of documents: • Personal Box • Information Box • Transfer Box For details about Box Setting, see "Box Settings". ❖ Transfer Report For the Requesting Party to be able to receive Transfer Result Reports from the Transfer Station, the Requesting Party must program the number of the telephone line that is connected to their own machine. Be sure to insert a pause after the area code.
Facsimile Features ❖ Program Confidential ID Program a Confidential ID to print a Confidential Reception. If you do not program a Confidential ID, you cannot receive a Confidential Transmission. A Confidential ID can be any four-digit number, except 0000. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext]. D Press [Program Confidential ID]. E Enter an ID using the number keys, and then press [OK].
Administrator Tools ❖ Program Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. A Memory Lock ID can be any four-digit number, except 0000. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext]. D Press [Program Memory Lock ID]. E Enter an ID using the number keys, and then press [OK]. 4 F If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
Facsimile Features ❖ Stored RX File User Setting The administrator can be specified for managing documents stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Monitor or DeskTopBinder. You must register the administrator's User Code to the destination list in advance. This function is only available when [Store] is selected in "Reception File Setting".
Administrator Tools ❖ Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-mail address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders. You must first register the destination for the Folder Transfer Result Report in the destination list. See "Registering a Fax Destination". Specify a group destination to transfer documents to multiple destinations.
Facsimile Features Registering Fax Information This section describes Fax Information. You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒ You can confirm programmed settings from the User Parameter List. It is recommended that you print and keep the User Parameter List when you program or change settings. See “Parameter List”.
Registering Fax Information Registering Fax Information This section describes how to register Fax Information. A Press [Facsimile Features]. B Press [Gen. Settings/ Adjust]. C Press [Program Fax Information]. 4 D Select the Fax Information you want to register or change. E Register the name and facsimile number. F Press [Exit]. G Press the {User Tools/Counter} key.
Facsimile Features Registering a Fax Header This section describes how to register a Fax Header. A Check that [Fax Header] is selected. B Press [First Name] or [Second Name]. C Enter a fax header including your Own Name and Fax Number, and then 4 press [OK]. Registering an Own Name This section describes how to register an Own Name A Press [Own Name]. B Press [Own Name]. C Enter your own name and then press [OK].
Registering Fax Information Registering an Own Fax Number This section describes how to register an Own Fax Number. A Press [Own Fax Number]. B Select line type to program. The display differs depending on the optional units installed on the machine. 4 C Enter your own facsimile's number using the number keys, and then press [OK]. To enter a + sign or a space, press [+] or [Space].
Facsimile Features Changing Fax Information This section describes how to change Fax Information. A Press [Facsimile Features]. B Press [Gen. Settings/ Adjust]. C Press [Program Fax Information]. D Press [Fax Header], [Own Name], or [Own Fax Number] to change. E Press the item you want to change. To change a Fax Header, see "Registering a Fax Header". To change Own Name, see "Registering an Own Name". To change Own Fax Number, see "Registering an Own Fax Number". 4 F Press [OK]. G Press [Exit].
Storing, Changing, and Deleting an Auto Document Storing, Changing, and Deleting an Auto Document This section describes how to store, change, and delete an Auto Document. If you often have to send a particular page to people (for example, a map, a standard attachment, or a set of instructions), you can store that page in memory as an Auto Document. This saves rescanning the original every time you want to send it. Use the following procedure to program a new Auto Document or overwrite an existing one.
Facsimile Features Storing a file This section describes how to store a file. A Check [Program / Change] is selected. B Select [*Not Stored]. C Enter a file name, and then press [OK]. D Place the original, and then select any scan settings you require. 4 E Press the {Start} key. The machine starts to scan and completes scanning. To cancel scanning, press [Stop Scanning]. Changing a file This section describes how to change the stored file. A Check that [Program / Change] is selected.
Storing, Changing, and Deleting an Auto Document E Press the {Start} key. The machine starts to scan and completes scanning. To cancel scanning, press [Stop Scanning]. Changing only a file name This section describes how to change the stored file's name. A Press [Change Name]. B Select the file whose name you want to change. C Enter a file name, and then press [OK]. 4 Deleting an Auto Document This section describes how to delete stored Auto Document.
Facsimile Features Programming Changing and Deleting a Scan Size This section describes how to program, change, and delete a Scan Size. When you select a scan size to scan a custom size original, two custom sizes are available (Program Size 1 and Program Size 2). Use these functions to program a custom size in advance. To change an existing scan size, just use the same procedure. Important ❒ When programming or changing a scan size, it is recommended that you make a record of the new size.
Programming Changing and Deleting a Scan Size F Select a vertical size, and then press [OK]. The displayed vertical size differs depending on the selected unit. When [mm] is selected, [Auto Detect], [210 mm (A4)], [257 mm (B4 JIS)], [297 mm (A3)], [216 mm (8 1/2)], and [279 mm (11)] are shown. When [inch] is selected, [Auto Detect], [8.3 inch (A4)], [10.1 inch (B4 JIS)], [11.7 inch (A3)], [8.5 inch], and [11.0 inch] are shown. To cancel a scan size, press [Cancel]. G Press [Exit].
Facsimile Features Forwarding This section describes Forwarding settings. This function allows you to have documents printed on the machine, and sent to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your documents to be sent to that office. You can also specify a “folder" as the forwarding destination. Important ❒ To use this function, set Forwarding under Reception Settings to On (enable).
Forwarding Programming an End Receiver This section describes how to program an End Receiver. Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. However, a maximum of 500 destinations can be specified in a group. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [Forwarding]. D Press [On]. 4 If there is an End Receiver already programmed, a receiver name is shown.
Facsimile Features G Press the {User Tools/Counter} key. Reference p.130 “Parameter Settings” p.221 “Registering Folders” Quitting the Forwarding Function This section describes how to quit the Forwarding function. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [Forwarding]. D Press [Off], and then press [OK]. 4 E Press the {User Tools/Counter} key.
Forwarding Forwarding Mark This section describes Forwarding Mark. You can print a Forwarding Mark on receiver's documents that have been forwarded. The receiver can distinguish between forwarded and normally received documents. 4 This function is not available when memory forwarding is performed to a folder destination. You can specify whether or not to print a Forwarding Mark in the User Parameters. See "Parameter Settings". Reference p.
Facsimile Features Parameter Settings This section describes Parameter Settings. User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. ❖ Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0" or “1". The right most bit is bit 0 and the left most is bit 7.
Parameter Settings Switch Bit Item 0 1 05 0 Receive Service Call (SC) Condition (Substitute Reception during service call) Possible (Substitute RX) Not possible (Reception off) 05 2,1 Substitute the reception when the machine cannot print (because paper is jammed, all paper trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled unconditionally (Free) 01: Enabled when Own Name/ Own Fax Number is received 4 10: Enabled for Closed Network Code match 11: Disa
Facsimile Features Switch Bit Item 14 0 Print documents received with Auto Power- Immediate On Reception (Night Printing mode) printing (On) When turning on the operation switch (Off) 14 1 Long Document Transmission (Well Log) Off On 14 2 Batch Transmission Off On 14 3 Reset when function changed Off On 17 2 Whether you need to press [Add] after speci- Not fying a destination with the Destination key necessary when broadcasting Necessary 17 7 Receive documents by pressing the {Sta
Parameter Settings Switch Bit Item 0 1 20 Reprinting time of stored documents in memory that could not be printed using LAN-Fax Driver 0000: 0 minutes - 5,4,3,2 0001: 1 minutes 0010: 2 minutes 0011: 3 minutes 0100: 4 minutes 0101: 5 minutes 0110: 6 minutes 4 0111: 7 minutes 1000: 8 minutes 1001: 9 minutes 1010: 10 minutes 1011: 11 minutes 1100: 12 minutes 1101: 13 minutes 1110: 14 minutes 1111: 15 minutes 21 0 Print results of sending Reception Notice Re- Off On quest message (print only when a
Facsimile Features Switch Bit Item 0 1 22 1 Detect a dial tone before sending faxes when using the telephone line (LINE2) Not detect (Off) Detect (On) 22 2 Detect a dial tone before sending faxes when using the telephone line (LINE3) Not detect (Off) Detect (On) 24 0 Store documents that could not be transmitted in memory Off On 24 1 Length of time documents that could not be transmitted are stored in memory 24 hours 72 hours 25 4 RDS Off On 32 0 Select which order of priority
Parameter Settings Changing the User Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Settings may require options, or other settings may need to be made beforehand. ❒ It is recommended that you print and keep a User Parameter list when you program or change a User Parameter. ❒ Do not change any bit switches other than those shown on the previous pages. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext].
Facsimile Features Printing the User Parameter List This section describes how to print the User Parameter List. Print this list to see the current User Parameter settings. However, only items of importance or often-used items are included in the list. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext]. D Press [Print List] next to [Parameter Setting]. E Press the {Start} key. 4 To cancel printing a list before pressing the {Start} key, press [Cancel] or the {Clear/Stop} key.
Special Senders to Treat Differently Special Senders to Treat Differently This section describes Special Senders settings. By programming particular senders in advance, you can set the following function for each sender: • Authorized RX • Forwarding • Reception File Print Qty • Print 2 Sided • Memory Lock • Paper Tray Use the Own Name or Own Fax Number to program your senders. If the sender has a machine of the same manufacturer, program an Own Name that has already been programmed as a sender.
Facsimile Features ❖ Full/Partial agreement When you program own names and facsimile names for multiple destinations, you can program a common sequence of characters to identify destinations using Partial agreement.
Special Senders to Treat Differently Reference p.99 “Reception Settings” p.142 “Programming/Changing Special Senders” p.143 “Authorized RX (Authorized Reception)” p.144 “Forwarding” Authorized Reception Use this function to limit incoming senders. The machine only receives faxes from programmed Special Senders, and therefore, it helps you screen out unwanted documents, such as junk mail, and saves wasting fax paper.
Facsimile Features Forwarding Print received documents, and then transfer them to those receivers programmed beforehand. Folder destination can be registered. It is also possible to forward faxes sent only by senders programmed as Special Senders. Note ❒ To use this function, program your Special Senders, and then select “On" for “Forwarding" in “Reception Settings" See "Reception Settings".
Special Senders to Treat Differently Print 2 Sided Print on both sides of the paper. The optional duplex unit is required. Note ❒ If you select the bypass tray for “Paper Tray", duplex printing is disabled. Memory Lock Use this function to store incoming documents from programmed senders (Special Senders) in memory without printing them. People without the Memory Lock ID cannot print the documents, and therefore this function is useful for receiving confidential documents.
Facsimile Features Programming/Changing Special Senders This section describes how to program and change Special Senders. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext]. D Press [Program Special Sender]. E Check [Program / Change] is selected. F Select the destination to program or change. 4 When programming a new Special Sender, press [*Not Programmed]. G Enter a destination name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number.
Special Senders to Treat Differently L Press the {User Tools/Counter} key. Reference p.138 “Using Full agreement :” p.143 “Authorized RX (Authorized Reception)” p.144 “Forwarding” p.145 “Reception File Print Qty” p.146 “Print 2 Sided” p.146 “Memory Lock” p.146 “Paper Tray” Authorized RX (Authorized Reception) 4 This section describes how to specify Authorized RX (Authorized Reception). Specify when programming a Special Sender. A Select [Authorized RX]. B Press [On] or [Off], and then press [OK].
Facsimile Features Forwarding This section describes how to specify Forwarding. Specify when programming a Special Sender. Important ❒ One forward destination can be registered for each Special Sender. To register two or more forward destinations, use group destinations. However a maximum of 500 destinations can be specified in a group. A Select [Forwarding]. B Select [On] or [Off]. 4 If you select [Off], proceed to stepD.
Special Senders to Treat Differently Reference p.99 “Reception Settings” p.108 “Administrator Tools” p.130 “Parameter Settings” p.221 “Registering Folders” Reception File Print Qty This section describes how to specify Reception File Print Qty. Specify when programming a Special Sender. A Select [Reception File Print Qty]. B Press [Number of Sets]. 4 Selecting [Same as Basic Settings] will result in the same setting made for "RX File Print Qty" of "Reception Settings". See "Reception Settings".
Facsimile Features Print 2 Sided This section describes how to specify Print 2 Sided. Specify when programming a Special Sender. A Select [Print 2 Sided]. B Press [On] or [Off], and then press [OK]. Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for "2 Sided Print" of "Reception Settings". See "Reception Settings". Reference p.99 “Reception Settings” 4 Memory Lock This section describes how to specify Memory Lock. Specify when programming a Special Sender.
Special Senders to Treat Differently Programming Initial Set Up of a Special Sender This section describes how to program Initial Set Up of a Special Sender. Program the “Initial Set Up” of a Special Sender. You can also specify the Bypass Tray Paper Size. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext]. D Press [Program Special Sender]. E Press [Initial Set Up]. 4 F Select the function you want to program.
Facsimile Features Programming Authorized RX and Special RX Function A Select [Authorized RX] or [Special RX Function]. B Select [On] or [Off], and then press [OK]. The illustration shows the "Authorized RX" display as an example. 4 Programming Bypass Tray Paper Size This section describes how to program Bypass tray Paper Size. A Press [Bypass Tray Paper Size]. B Select the size you want to program. You can select a size from [Auto Detect], [Standard Size], or [Custom Size].
Special Senders to Treat Differently D Enter the vertical size of the paper using the number keys, and then press the {q} key. Specify a vertical size from 210 mm (8.3") to 297 mm (11.6"). You cannot enter a size smaller than 210 mm or larger than 297 mm. Each time you press [mm] or [inch], the units switch between “mm” and “inch”. If you enter a length and change the units by pressing [mm] or [inch], it is converted automatically (fractions are rounded off).
Facsimile Features Deleting a Special Sender This section describes how to delete a Special Sender. Use this function to delete "Initial Set Up" of a Special Sender. The Bypass Tray Paper Size can also be deleted. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext]. D Press [Program Special Sender]. E Press [Delete], and then select the Special Sender you want to delete. F Press [Delete]. 4 To cancel deleting a special sender, press [Do not Delete].
Box Settings Box Settings This section describes Box Settings. The following functions are for delivery and transfer of documents: • Personal Box • Information Box • Transfer Box ❖ SUB Code and SEP Code SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include numbers, #, *, and spaces. To use this function, you must program a box and SUB/SEP Code beforehand. The other party can send documents to, and retrieve stored documents from, this box using the code.
Facsimile Features Programming/Changing Personal Boxes This section describes how to program and change Personal Boxes. You can program the following items: • Box name (required) Up to 20 characters long • SUB Code (required) Up to 20 characters long and can be composed of digits 0-9, “#", “*", and spaces (the first character cannot be a space). • Password (optional) Up to 20 characters long and can be composed of digits 0-9, “#", “*", and spaces (the first character cannot be a space).
Box Settings I Enter a SUB Code. To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again. To change a Box name, press [Box Name], and then repeat from step H. J Specify the settings you require. To program a password, see "Programming a password". To program an End Receiver, see "Programming an End Receiver". If you do not want to program a password or receiver, proceed to stepK. 4 K Press [OK]. L Press [Exit]. M Press the {User Tools/Counter} key.
Facsimile Features Programming a password This section describes how to program a password for the Personal Box. A Press [Password]. B Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. 4 C Re-enter the password, and then press [OK]. To change the password after pressing [OK], press [Change] and repeat stepsB and C, or press [Cancel] and repeat from stepA. D Press [OK].
Box Settings Deleting Personal Boxes This section describes how to delete Personal Boxes. Important ❒ If there are documents in the box, you cannot delete the box. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext]. D Press [Box Setting]. E Press [Delete], and then select the box you want to delete. 4 F If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.
Facsimile Features Programming/Changing Information Boxes This section describes how to program and change Information Boxes. You can store the following items: • Box name (required) Up to 20 characters long • SEP Code (required) Up to 20 characters long and can be composed of digits 0-9, “#", “*", and spaces (the first character cannot be a space). • Password (optional) Up to 20 characters long and can be composed of digits 0-9, “#", “*", and spaces (the first character cannot be a space).
Box Settings I Enter the SEP Code. To change the SEP Code, press [Clear] or the {Clear/Stop} key, and then try again. To change the box name, press [Box Name], and then repeat the procedure from stepH. J Press [Password]. If you do not want to program a password, proceed to stepM. K Enter a password, and then press [OK]. 4 If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. L Re-enter the password, and then press [OK].
Facsimile Features Deleting Information Boxes This section describes how to delete Information Boxes. Important ❒ If there are documents in the box, you cannot delete the box. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext]. D Press [Box Setting]. E Press [Delete], and then select the box you want to delete. 4 F If the password is programmed, enter a password using the number keys, and then press [OK].
Box Settings Programming/Changing Transfer Boxes This section describes how to program and change Transfer Boxes. This function turns the machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received, and then relayed to a programmed receiver. Since documents can be sent to multiple destinations in a single transfer request, you can economize on call charges when sending to distant destinations.
Facsimile Features E Check that [Program / Change] is selected. F Select the box to program. When programming a new box, press [*Not Programmed]. To change a box already programmed, press it, and then proceed to stepI. G Press [Transfer Box]. H Enter a Box name, and then press [OK]. I Enter a SUB Code. 4 To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again. To change Box name, press [Box Name], and then repeat from stepH. J Specify the condition of registration.
Box Settings M Press the {User Tools/Counter} key. Note ❒ After documents are transferred, Transfer Result Reports are not sent back to the sender. ❒ Specify the Internet fax destination and IP-Fax destination as a reception station. ❒ After documents are transferred, they are deleted. ❒ When this function is set to on, the machine prints out the received documents it transfers and a Transfer Result Report after the transfer has finished.
Facsimile Features Programming End Receivers This section describes how to program End Receivers of Transfer Box. A Select an End Receiver. Press [Receiving Stn 1-5]. You can store five Receiving Station. B Specify End Receivers with Destination keys, and then press [OK]. 4 You can change the display to the fax destination, Internet fax destination, and IP-Fax destination using the key on the left side of the display. A reception station can also be registered as a group destination.
Box Settings Deleting Transfer Boxes This section describes how to delete Transfer Boxes. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext]. D Press [Box Setting]. E Press [Delete], and then select the box you want to delete. 4 F If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. G Press [Delete].
Facsimile Features Printing the Box List This section describes how to print the Box List. Print a list showing the currently programmed Personal Boxes, Information Boxes, and Transfer Boxes. A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext]. D Press [Print List] next to [Box Setting]. E Press the {Start} key. 4 To cancel printing a list before pressing the {Start} key, press [Cancel] or the {Clear/Stop} key.
Storing or Printing Received Documents Storing or Printing Received Documents This section describes how to store and print received documents. Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly or download them as images to a computer using a Web Image Monitor or DeskTopBinder. If you select printing without saving, documents are printed each time they are received.
Facsimile Features A Press [Facsimile Features]. B Press [Administrator Tools]. C Press [TNext]twice. D Press [Reception File Setting]. E Select [Print] or [Store], and then press [OK]. 4 To cancel your selection, press [Cancel]. When [Store] is selected, you can select whether or not to send notice of reception to a specific e-mail address. To notify of reception, press [Notify Dest.] and select an e-mail address from the Internet Fax destinations programmed in the address book.
5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". List / Test Print This section describes the user tools in the Test Print menu under Printer Features. ❖ Multiple Lists You can print the configuration page and error log. ❖ Config. Page You can print the machine's current configuration values. ❖ Error Log You can print error logs listing all errors that occurred during printing.
Printer Features Printing the Configuration Page This section describes how to print the Configuration Page. A Press [Printer Features]. B Press [Config. Page] on the [List / Test Print]. The configuration page is printed. C Press the {User Tools/Counter} key. 5 Interpreting the Configuration Page This section describes the Configuration Page. ❖ System Reference • Unit Number Displays the serial number assigned to the board by its manufacturer.
List / Test Print ❖ PCL Menu Displays settings made under PCL Menu. ❖ PS Menu Displays settings made under PS Menu. ❖ PDF Menu Displays settings made under PDF Menu. ❖ Host Interface Displays settings made under the Host Interface menu. When DHCP is active on the network, the actual IP address, subnet mask and gateway address appear in parentheses on the configuration page. ❖ Interface Information Displays the interface information. Reference p.
Printer Features Maintenance This section describes the user tools in the Maintenance menu under Printer Features. Default settings are shown in bold type. ❖ List / Test Print Lock You can lock the [List / Test Print] menu. The default setting is Off. ❖ Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the machine. ❖ Delete All Stored Print Jobs You can delete all print jobs stored in the machine. Reference p.3 “Accessing User Tools” 5 p.
System System This section describes the user tools in the System menu under Printer Features. Default settings are shown in bold type. ❖ Print Error Report Select this to have an error report printed when a printer or memory error occurs. The default setting is Off. ❖ Auto Continue You can select this to enable Auto Continue. When it is On, printing continues after a system error occurs. The default setting is Off. ❖ Memory Overflow Select this to have a memory overflow error report printed.
Printer Features ❖ Memory Usage You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution. • Font Priority This setting uses memory for registering fonts. • Frame Priority This setting uses frame memory for high speed printing. The default setting is Frame Priority. ❖ Duplex You can select to have print on both sides of each page. The default setting is Off. ❖ Copies You can specify the number of print sets.
System ❖ Page Size You can select the default paper size. • The paper size you can select is as follows: A3, A4, A5, A6, B4JIS, B5JIS, 11×17, 81/2×14, 81/2×13, 81/2×11, 81/4×13, 8×13, 71/4×101/2, 51/2×81/2, Custom Size The default setting is A4 (Metric version) / 81/2×11 (Inch version). ❖ Letterhead Setting You can rotate original images when printing. When printing, original images are always rotated by 180 degrees.
Printer Features Host Interface This section describes the user tools in the Host Interface menu under Printer Features. Default settings are shown in bold type. ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. The default setting is 128KB. ❖ I/O Timeout You can set how many seconds the machine should wait before ending a print job. If data from another port usually arrives in the middle of a print job, you should increase this timeout period.
PCL Menu PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the PCL option is installed. ❖ Orientation You can set the page orientation. The default setting is Portrait. ❖ Form Lines You can set the number of lines per page. The number of lines can be specified from 5 to 128 by increments of one. The default setting is 64 (Metric version) / 60 (Inch version).
Printer Features ❖ Courier Font You can select a courier font type. The default setting is Regular. ❖ Extend A4 Width You can extend the printing area width (when printing on A4 size paper with PCL). The default setting is Off. When the setting is "On", the width will be 81/2 inches. ❖ Append CR to LF When set to On, a carriage return will follow each line feed: CR=CR, LF=CR−LF, FF=CR−FF. The default setting is Off. ❖ Resolution You can set the print resolution in dots per inch.
PS Menu PS Menu This section describes the user tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the PostScript 3 option is installed. ❖ Data Format You can select a data format. The default setting is TBCP. This setting is not effective when operating the machine with a parallel or EtherTalk connection.
Printer Features PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the PostScript 3 option is installed. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password • New Password • Confirm New Password A password can be set using the Web Image Monitor, but in this case the password information is sent through the network.
6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access Scanner Features, see "Accessing User Tools". Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. Default settings are shown in bold type. ❖ Default Scan Settings Various basic settings (scan type, resolution, image density, and scan size) can be set. You can register the scan settings in the same way as specifying them.
Scanner Features ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status. The default setting is Set Wait Time. The default setting time is 60 sec.. This setting is valid if [SADF] is specified for [Original Feed Type] when scanning. If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing additional originals with the number keys.
Scan Settings ❖ Original Orientation Priority Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier. The default setting is Top to top original. ❖ Change Initial Mode Select [Standard] to use the standard settings as the initial mode which is the mode of the machine immediately after the operation switch is turned on or modes are cleared or reset. Select [Program No.
Scanner Features Destination List Settings This section describes the user tools in the Destination List Settings menu under Scanner Features. Default settings are shown in bold type. ❖ Destination List Display Priority 1 Select a destination list to be displayed when the machine is in the initial state. You can select either [E-mail / Folder] or [Delivery Server]. The default setting is Delivery Server.
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type. ❖ TWAIN Standby Time When the machine is being used to send e-mail or a file, or functioning as Document Server or a network delivery scanner, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function.
Scanner Features ❖ Print & Delete Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/ delivery results reach 100, select whether to print the delivery journal. The default setting is Print and Delete All. • Print and Delete All The transmission/delivery journal is printed automatically. The printed journal is deleted. • Do not Print: Delete Oldest Transmission/delivery results are deleted one by one as new results are stored.
Send Settings ❖ E-mail Information Language Select the language in which e-mail information such as title, document name, and sender's name is sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul. The e-mail text which is a template cannot be changed. The default setting is British English.
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7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings see "Accessing User Tools". Address Book This section describes Address Book settings. Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. Important ❒ Address Book data is stored on the hard disk.
Registering Addresses and Users for Facsimile/Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ Fax Dest. You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the protocol. • Fax Destination • IP-Fax Destination 7 ❖ E-mail Address You can register e-mail destinations in the Address Book.
Address Book ❖ Folder You can register the protocol, path name and server name. • SMB • FTP • NCP 7 ❖ Add to Group You can put registered e-mail and folder destinations into a group for easier management. Note ❒ You can also use a Web Image Monitor to register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time. For details about using Web Image Monitor, see the Web Image Monitor Help.
Registering Addresses and Users for Facsimile/Scanner Functions Managing names in the Address Book By registering a name and key display beforehand, you can specify e-mail and folder destinations simply by selecting the name key. Reference p.192 “Registering Names” Sending fax by Quick Dial Register a fax number in the Address Book so you can specify it only by selecting the fax destination, shown on the fax initial display when sending a fax.
Address Book Sending scanned files to a shared folder directly After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder. To share the folder using Windows, select the SMB protocol. To register the folder to the FTP server, select the FTP protocol. To register the folder to the NetWare server, select the NCP protocol. Reference p.
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names This section describes names in Address Book. Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 2000 names. Registering Names This section describes how to register names. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext].
Registering Names K Press the key for the classification you want to use under "Select Title. The keys you can select are as follows: • [Freq.]: Added to the page that is displayed first. • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title. You can select [Freq.] and one more page for each title. To continue registering the name, press [Continue to Program], and then repeat the procedure from step G. L Press [OK].
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered Name This section describes how to change a registered name. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Select the registered name you want to change. Press the name key, or enter the registered number using the number keys.
Registering Names Deleting a Registered Name This section describes how to delete a registered name. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Press [Delete]. F Select the name you want to delete. Press the name key, or enter the registered number using the number keys. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. 7 G Press [Yes]. H Press [Exit].
Registering Addresses and Users for Facsimile/Scanner Functions Authentication Information This section describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid.
Authentication Information Registering a User Code This section describes how to register a user code. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Press the name whose code is to be registered, or enter the registered number using the number key. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. G Press [Auth.
Registering Addresses and Users for Facsimile/Scanner Functions M Press the {User Tools/Counter} key. Note ❒ You can enter a one-to eight-digit user code. ❒ To register the name, see “Registering Names”. Reference p.192 “Registering Names” Changing a User Code This section describes how to change a registered user code. Important ❒ Even if you change a user code, the counter value will not be cleared. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext].
Authentication Information J To change the available functions, press [Auth. Info] and then press [TNext] twice. K Press the key to select the functions to enable them. Press the key to highlight it, and then the function is enabled. To cancel a selection, press the highlighted key. L Press [OK]. M Press [Exit]. N Press the {User Tools/Counter} key. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.
Registering Addresses and Users for Facsimile/Scanner Functions H Press [Change] to delete the user code, and then press the {q} key. I Press [OK]. J Press [Exit]. K Press the {User Tools/Counter} key. Note ❒ To delete a name from the Address Book entirely, see “Deleting a Registered Name”. Reference p.195 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user. 7 A Press [System Settings]. B Press [Administrator Tools].
Authentication Information Printing the Counter for Each User This section describes how to print the counter for each user. A Press [System Settings]. B Press [Administrator Tools]. C Press [Display / Clear / Print Counter per User]. D Select a user code from the left side of the display. Press [Select All on the Page] to select all user codes on the page. 7 E Press [Print Counter List] under "Per User". Enter the user code, and then press the {q} key if the User Code Authentication is specified.
Registering Addresses and Users for Facsimile/Scanner Functions Printing the Counter for All Users This section describes how to print the counter for all users. A Press [System Settings]. B Press [Administrator Tools]. C Press [Display / Clear / Print Counter per User]. D Press [Print Counter List] under "All Users". Enter the user code, and then press the {q} key if the User Code Authentication is specified.
Authentication Information Clearing the Number of Prints This section describes how to clear the counter. A Press [System Settings]. B Press [Administrator Tools]. C Press [Display / Clear / Print Counter per User]. D Select the user code to clear. E To clear the number of prints made under a user code, select the user code from the left side of the display. 7 Press [Select All on the Page] to select all user codes on the page. F Press [Clear] under "Per User".
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes the procedure for registering, changing, and deleting Fax Destinations. Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function. • It is easy to select the fax destination if you register “Name" and “Key Display" for the fax destination. • You can register fax destinations as a group.
Fax Destination ❖ Fax header You can select to print a fax header on fax messages the other party receives. The default is “1st Name". ❖ Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with “To" before it at the top of the sheet. • Standard Message A registered two-line sentence is printed under "Destination Name".
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes how to register, change, and delete a fax destination. Registering a Fax Destination This section describes how to register a fax number. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Select the name whose fax destination you want to register.
Fax Destination J Press [OK]. Note ❒ When a group is registered, you can also add this fax destination to the group. For details about registering groups, see "Registering Names to a Group". ❒ To register the name, see "Registering Names". Reference p.192 “Registering Names” p.207 “Using a Fax Destination as a sender” p.207 “Selecting the line” p.208 “Programming the SUB Code” p.208 “Programming the SEP Code” p.208 “Setting the International TX Mode” p.208 “Selecting the Fax Header” p.
Registering Addresses and Users for Facsimile/Scanner Functions Programming the SUB Code This section describes how to program the SUB Code. A Press [Adv. Features], and then press [SUB Code]. B Press [Change] under "TX SUB Code". C Enter the SUB Code, and then press [OK]. D To enter the password, press [Change] under "Password (SID)". E Enter the password, and then press [OK]. F Press [OK]. Programming the SEP Code This section describes how to program the SEP Code. A Press [Adv.
Fax Destination Setting label insertion This section describes how to set label insertion. When Label Insertion is set to On, the receiver's name and standard messages are printed on the fax message when it is received at the other end. A Press [Change] under "Label Insertion". B Press [On]. C Press [Change] under "Line 2". D Select a standard message or press [Custom Message] to enter the new message. E Enter the message, and then press [OK]. F Press [OK]. G Press [Change] under "Line 3".
Registering Addresses and Users for Facsimile/Scanner Functions F Select the name whose fax destination you want to change. Press the name key, or enter the registered number using the number keys. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. G Press [Fax Dest.]. H Change the settings. I Press [OK]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.
Fax Destination Deleting a Fax Destination This section describes how to delete a registered fax destination. Important ❒ If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected.
Registering Addresses and Users for Facsimile/Scanner Functions IP-Fax Destination This section describes how to register, change, and delete a IP-Fax destination. Note ❒ For details about sending an IP-Fax, "Sending by IP-Fax", Facsimile Reference. Reference "Sending by IP-Fax", Facsimile Reference Registering an IP-Fax Destination This section describes how to register an IP-Fax Destination. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management].
Fax Destination L Specify optional settings such as “SUB Code”, “SEP Code”, and “Protocol”. M Press [OK]. Note ❒ To register the name, see “Registering Names”. Reference p.192 “Registering Names” p.213 “Using the IP–Fax Destination as the sender” p.213 “Selecting the protocol” p.213 “Programming the SUB Code” p.214 “Programming the SEP Code” "Entering Text", About This Machine Using the IP–Fax Destination as the sender This section describes how to use the IP-Fax destination as the sender.
Registering Addresses and Users for Facsimile/Scanner Functions Programming the SEP Code This section describes how to program the SEP Code. A Press [Adv. Features], and then press [SEP Code]. B Press [Change] under "RX SEP Code". C Enter a SEP Code using the number keys, and then press [OK]. D To enter a password, press [Change] under "Password (PWD)". E Enter a password using the number keys, and then press [OK]. F Press [OK].
Fax Destination J Press [OK]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.194 “Changing a Registered Name” p.213 “Using the IP–Fax Destination as the sender” p.213 “Selecting the protocol” p.213 “Programming the SUB Code” p.214 “Programming the SEP Code” p.215 “Changing a registered IP-Fax Destination” "Entering Text", About This Machine Changing a registered IP-Fax Destination This section describes how to change a registered IP-Fax destination.
Registering Addresses and Users for Facsimile/Scanner Functions F Select the name whose IP-Fax destination you want to delete. Press the name key, or enter the registered number using the number keys. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. G Press [Fax Dest.]. H Press [IP-Fax]. I Press [Change] under "IP-Fax Destination". J Press [Delete All], and then press [OK]. K Press [OK]. L Press the {User Tools/Counter} key.
E-mail Destination E-mail Destination This section describes the procedure for registering, changing, and deleting Email Destination. Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail. • It is easy to select the e-mail destination if you register “Name" and “Key Display" as the e-mail destination. • You can register e-mail destinations as a group.
Registering Addresses and Users for Facsimile/Scanner Functions G Press [E-mail]. H Press [Change] under "E-mail Address". I Enter the e-mail address, and then press [OK]. J If you want to use Internet fax, specify whether or not to use " Send via SMTP Server". K Press [OK]. L Press [Exit]. Note ❒ You can enter up to 128 characters for the e-mail address. 7 ❒ To register the name, see Registering Names”. Reference p.192 “Registering Names” p.197 “Registering a User Code” p.
E-mail Destination Changing an E-mail Destination This section describes how to change an e-mail destination. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Select the name whose e-mail address you want to change. Press the name key, or enter the registered number using the number keys.
Registering Addresses and Users for Facsimile/Scanner Functions Deleting an E-mail Destination This section describes how to delete an e-mail destination. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Select the name whose e-mail address you want to delete. Press the name key, or enter the registered number using the number keys.
Registering Folders Registering Folders This section describes the procedure for registering, changing, and deleting folders. By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. • FTP Use when sending files to an FTP server. • NCP Use when sending files to an NetWare server. Note ❒ For details about protocols, server names, and folder levels, consult your network administrator.
Registering Addresses and Users for Facsimile/Scanner Functions C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Select the name whose folder you want to register. Press the name key, or enter the registered number using the number keys. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. G Press [Auth. Info], and then press [TNext]. H Press [Specify Other Auth.
Registering Folders R Press [OK]. S Press [Exit]. Note ❒ To register the name, see Registering Names”. ❒ ❒ ❒ ❒ You can enter up to 64 characters for the user name. You can enter up to 64 characters for the password. You can enter a path using up to 128 characters. If User Authentication is specified, contact your administrator. Reference p.192 “Registering Names” p.223 “Locating the SMB folder manually” p.
Registering Addresses and Users for Facsimile/Scanner Functions Locating the SMB folder using Browse Network This section describes how to locate the SMB folder using Browse Network. A Press [Browse Network]. The client computers sharing the same network as the machine appear. If you have already specified your user name and password in steps G to M on "Registering a SMB Folder", the Network display only lists client computers you are authorized to access. B Select a client computer.
Registering Folders Changing a SMB Folder This section describes how to change settings of the registered SMB folder. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Select the name whose folder you want to change. Press the name key, or enter the registered number using the number keys.
Registering Addresses and Users for Facsimile/Scanner Functions Changing the registered SMB folder This section describes how to change the registered SMB folder. A Press [Change] under "Path". B Enter the New path where the folder is located, and then press [OK]. You can also use Browse Network to specify a new folder. For details, see "Locating the SMB folder using Browse Network". Reference p.
Registering Folders E Check that [Program / Change] is selected. F Select the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. G Press [Folder]. H Press the protocol which is not currently selected. A confirmation message appears. I Press [Yes]. J Press [OK]. K Press [Exit].
Registering Addresses and Users for Facsimile/Scanner Functions Using FTP to Connect This section describes the procedure for registering, changing, and deleting FTP folders. Note ❒ To register a shared folder configured in Windows, see “Using SMB to Connect”. ❒ To register a folder in an NetWare server, see “Using NCP to Connect”. Reference p.221 “Using SMB to Connect” p.233 “Using NCP to Connect” Registering a FTP Folder This section describes how to register an FTP folder. A Press [System Settings].
Registering Folders L Enter the password, and then press [OK]. M Enter the password again to confirm, and then press [OK]. N Press [Folder]. O Press [FTP]. P Press [Change] under "Server Name". Q Enter the server name, and then press [OK]. R Press [Change] under "Path". S Enter the path, and then press [OK]. You can enter an absolute path, using this format: “/user/ home/username"; or a relative path, using this format: “directory/sub-directory".
Registering Addresses and Users for Facsimile/Scanner Functions Y Press [Exit]. Note ❒ To register the name, see Registering Names”. ❒ ❒ ❒ ❒ You can enter up to 64 characters for the user name. You can enter up to 64 characters for the password. You can enter a server name using up to 64 characters. If User Authentication is specified, contact your administrator. Reference p.192 “Registering Names” p.223 “Locating the SMB folder manually” p.
Registering Folders J Press [Exit]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.194 “Changing a Registered Name” p.231 “Changing the protocol” Changing the protocol This section describes how to change the protocol. A Press [SMB], or [NCP]. B A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. C Enter each item again. 7 Reference p.
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a FTP Folder This section describes how to delete the registered FTP folder. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Select the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys.
Registering Folders Using NCP to Connect This section describes the procedure for registering, changing, and deleting NCP folders. Note ❒ To register a shared folder configured in Windows, see “Using SMB to Connect” ❒ To register a folder in an FTP server, see “Using FTP to Connect” Reference p.221 “Using SMB to Connect” p.228 “Using FTP to Connect” Registering a NCP Folder This section describes how to register an NCP folder. A Press [System Settings]. 7 B Press [Administrator Tools].
Registering Addresses and Users for Facsimile/Scanner Functions L Enter the password, and then press [OK]. M Enter the password again to confirm, and then press [OK]. N Press [Folder]. O Press [NCP]. P Select "Connection Type". If you want to specify a folder in an NDS tree, press [NDS]. If you want to specify a folder on a NetWare server, press [Bindery]. If you have set "Connection Type" to [NDS], enter the user name followed by the name of the context where the user object is located.
Registering Folders Locate the NCP folder manually This section describes how to locate the NCP folder manually. A Press [Change] under "Path". B Enter the path where the folder is located. C Press [OK]. Note ❒ If you set "Connection Type" to [NDS], and if the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume" and the folder name is "folder", then the path will be "\\tree\volume. context\folder".
Registering Addresses and Users for Facsimile/Scanner Functions Changing a NCP folder This section describes how to change the registered NCP folder. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Select the user of the registered folder you want to change. Press the name key, or enter the registered number using the number keys.
Registering Folders Changing the registered NCP folder This section describes how to change the register NCP folder. A Press [Change] under "Path". B Enter the path where the folder is located, and then press [OK]. You can also use Browse Network to specify a new folder. For details, see "Locating the NCP folder manually". Reference p.235 “Locate the NCP folder manually” p.235 “Locating the NCP folder using Browse Network” p.
Registering Addresses and Users for Facsimile/Scanner Functions Deleting an NCP Folder This section describes how to delete the registered NCP folder. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Select a user of the folder you want to delete. Press the name key, or enter the registered number using the number keys.
Registering Names to a Group Registering Names to a Group This section describes how to register names to a group. You can register names to a group to enable easy management of e-mail addresses and folders for each group. To add names to a group, the groups must be registered beforehand. Important ❒ When using Scan to Folder function, you cannot send scan files to a group with over 50 folders registered. ❒ You can register up to 100 groups.
Registering Addresses and Users for Facsimile/Scanner Functions H Enter the group name, and then press [OK]. The key display name is set automatically. I When you want to change the key display, press [Change] under "Key Display". J Enter the key display, and then press [OK]. K Press the title key under Select Title, if necessary. The keys you can select are as follows: • [Freq.]: Added to the page that is displayed first.
Registering Names to a Group H Select a group to which you want to add the name to. The group key that you have selected becomes highlighted, and the name is added to it. I Press [OK]. Adding a Group to Another Group This section describes how to add a group to another group. A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book: Program / Change / Delete Group]. E Check that [Program / Change] is selected.
Registering Addresses and Users for Facsimile/Scanner Functions H Select the group which you want to add to. The group key that you have selected becomes highlighted, and the group is added to it. I Press [OK]. Displaying Names Registered in a Group This section describes how to display names registered in a group. You can check the names or groups registered in each group. A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [TNext].
Registering Names to a Group Removing a Name from a Group This section describes how to remove a name from a group. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Select the name to remove from a group. Press the name key, or enter the registered number using the number keys.
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group Within Another Group This section describes how to delete a group within another group. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book: Program / Change / Delete Group]. E Check that [Program / Change] is selected. F Select the group that you want to delete from. Press the group key, or enter the registered number during the number keys.
Registering Names to a Group Changing a Group Name This section describes how to change a group name. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book: Program / Change / Delete Group]. E Check that [Program / Change] is selected. F Press the group key you want to change. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group This section describes how to delete a group A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book: Program / Change / Delete Group]. E Press [Delete]. F Press a group key you want to delete. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. G Press [Yes].
Registering a Protection Code Registering a Protection Code This section describes how to register a Protection Code. You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. • Sender's names You can prevent misuse of sender's names. Reference p.
Registering Addresses and Users for Facsimile/Scanner Functions H Press [Destination] or [Sender] under "Use Name as". Both [Destination] and [Sender] can be selected at the same time. I Press [Folder Destination] or [Sender] under "Protection Object". Both [Folder Destination] and [Sender] can be selected at the same time. J Press [Change] under "Protection Code". K Enter a protection code using the number keys, and then press the {q} key. L Press [OK]. M Press [Exit].
Registering a Protection Code Registering a Protection Code to a Group User This section describes how to register a Protection Code to a Group User. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book: Program / Change / Delete Group]. E Check that [Program / Change] is selected. F Press the group key you want to register or enter the registered number us- ing the number keys.
Registering Addresses and Users for Facsimile/Scanner Functions Registering the Transfer Request This section describes how to register the Transfer Station and Receiving Station used in the fax function's Transfer Request. Before you can use Transfer Request, you must program the Polling ID and set the Transfer Report. See “Polling Transmission”and “Transfer Request”, Facsimile Reference.
Registering the Transfer Request Registering a Transfer Station / Receiving Station This section describes how to register a Transfer Station / Receiving Station. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book: Program / Change / Delete Transfer Request]. E Check that [Program / Change] is selected. F Press [New Program]. G Set the Transfer Request's information.
Registering Addresses and Users for Facsimile/Scanner Functions O Specify the Receiving Stations. When specifying the Receiving Stations, use the numbers stored in Quick Dial keys, or Groups in the Transfer Station. To specify the Quick Dial, see "Quick Dial". To specify the Speed Dial, see "Speed Dial". To specify the Group Dial, see "Group Dial". P When you have specified all the Receiving Stations, press [OK]. Q Press [Exit]. Reference p.206 “Registering a Fax Destination” p.
Registering the Transfer Request Quick Dial This section describes how to specify the Quick Dial. A Press [qQuick Dial]. B Enter the number stored in the Quick Dial of the Transfer Station using the number keys, and then press [OK]. For example, to select the destination stored in Quick Dial 01 of the Transfer Station, enter {0}{1}. C To specify an additional Receiving Station, press [Add]. Speed Dial This section describes how to specify the Speed Dial. A Press [qpSpeed Dial].
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Transfer Station / Receiving Station This section describes how to change the Transfer Station / Receiving Station. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book: Program / Change / Delete Transfer Request]. E Select the name whose Transfer Station/Receiving Station you want to change. Press the name key, or enter the registered number using the number keys.
Registering the Transfer Request Changing the Transfer Request Name and Key Display This section describes how to change the Transfer Request Name and Key Display A Press [Change] under "Transfer Request Name" or "Key Display". B Enter the new Transfer Request name or key display, and then press [OK]. Changing the Title This section describes how to change the Title. A Press the title key under "Select Title". Changing the Fax Transfer Station This section describes how to change the Fax Station.
Registering Addresses and Users for Facsimile/Scanner Functions Changing the E-mail Transfer Station This section describes how to change the E-mail Transfer Station. A Press [E-mail]. B Change the Transfer Station's information. See step H and K "Registering an E-mail Destination". Reference p.219 “Changing an E-mail Destination” Changing the Receiving Station This section describes how to change the Receiving Station. A Press [Receiving Statn.]. B Select the Receiving Station you want to change.
Registering the Transfer Request Deleting a Transfer Station / Receiving Station This section describes how to delete the Transfer Station / Receiving Station. A Press [System Settings]. B Press [Administrator Tools]. C Press [TNext]. D Press [Address Book: Program / Change / Delete Transfer Request]. E Press [Delete]. F Select the name whose Transfer Station / Receiving Station you want to delete. Press the name key, or enter the registered number using the number keys.
Registering Addresses and Users for Facsimile/Scanner Functions Registering SMTP and LDAP Authentication This section describes how to register SMTP and LDAP Authentication. SMTP Authentication This section describes how to register SMTP Authentication. For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand.
Registering SMTP and LDAP Authentication J Enter the login user name, and then press [OK]. K Press [Change] under "Login Password". L Enter the password, and then press [OK]. M Enter the password again to confirm, and then press [OK]. N [OK]. Note ❒ To register the name, see Registering Names”. ❒ You can enter up to 191 characters for the user name. ❒ You can enter up to 128 characters for the password.
Registering Addresses and Users for Facsimile/Scanner Functions D Press [Address Book Management]. E Check that [Program / Change] is selected. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. F Press the name you want to register or enter the registered number using the number keys. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. G Press [Auth.
8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed papers by displaying the counter. For the details on how to access respective settings, see "Accessing User Tools". Changing the Display Language You can change the language used on the display. English is set as default. A Press [Français]. The language is changed to French. B Press [Sortie]. The menu appears in French. Reference p.
Other User Tools Inquiry The inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the following: ❖ Consumables • Telephone No. to order • Toner • Staple • TX Stamp Name ❖ Machine Maintenance/Repair • Telephone No. • Serial No. of Machine ❖ Sales Representative • Telephone No. A Press [Inquiry]. 8 Inquiry information appears. B Press [Print Inquiry List]. C Press the {Start} key.
Counter Counter Displaying the Total Counter You can display the total counter value used for all functions. A Press [Counter]. B To print a counter list, press [Print Counter List]. C Press the {Start} key. A counter list prints out. Reference p.
Other User Tools 8 264
9. Appendix Copyrights expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations. • Information relating to the expat is available at: http://expat.sourceforge.
Appendix NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted. A full source code can be found at http://www.
Copyrights 2.Authors Name List All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors. • This product includes software developed by Jonathan R. Stone for the NetBSD Project. • This product includes software developed by the NetBSD Foundation, Inc.
Appendix Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Reserved a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.
Copyrights SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Appendix MD4 Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Copyrights Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version.
Appendix Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2.
Copyrights This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.
Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMITTED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GENERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCURATE OR LOSSES SUSTAINED BY YOU OR THIRD PARTIES OR A FAILURE OF THE PROGRAM TO OPERATE WITH A
Copyrights 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.
Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Copyrights THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Appendix THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
INDEX C 1 Sided to 2 Sided Auto Margin: TtoB, 82 1 Sided to 2 Sided Auto Margin: TtoT, 82 2 Sided Print (Available only with the optional duplex unit and HDD), 99 A Accessing User Tools (System Settings), 3 Address Book: Change Order, 62 Address Book: Edit Title, 62 Address Book: Program / Change / Delete Group, 62 Address Book: Program / Change / Delete Transfer Request, 62 Address Book: Select Title, 62 Address Book Management, 62 Adjust Scan Density, 95 Adjust Sound Volume, 95 Administrator Authenticati
Density (Background Numbering), 87 Destination List Display Priority 1, 182 Destination List Display Priority 2, 182 Destination List Settings / Scanner Features, 182 Display / Clear / Print Counter per User Code, 62 Display Panel, 2 Display / Print Counter, 62 Divide & Send E-mail, 183 DNS Configuration, 49 Document Server, 93 Document Server Storage Key: F1-F5, 75 Domain Name, 49 Double Copies Separation Line, 82 Duplex, 171 Duplex Back Page Stamping Position (Page Numbering), 90 Duplex Mode Priority, 75
K Key Counter Management, 62 L LAN Type, 49 Letterhead Setting, 91, 171 Line Priority Setting, 95 List / Test Print Lock, 170 List / Test Print / Printer Features, 167 M Machine Name, 49 Maintenance / Printer Features, 170 Max. Copy Quantity, 75 Max. E-mail Size, 102, 183 Max. Reception E-mail Size, 55 Memory Full Auto Scan Restart, 91 Memory / Immed.
Priority Setting: Reduce, 80 Program / Change Administrator, 62 Program / Change / Delete E-mail Message, 55 Program / Change / Delete Gateway, 104, 108 Program / Change / Delete LDAP Server, 62 Program / Change / Delete Subject, 55 Program Closed Network Code, 108 Program / Delete Stamp (User Stamp), 88 Program Economy Time, 95 Program Fax Information, 95, 108 Program Memory Lock ID, 108 Programming Authorized RX and Special RX Function, 148 Programming Bypass Tray Paper Size, 148 Programming/Changing Spec
Stored File E-mail Method, 183 Store File Priority, 183 Sub Paper Size, 171 Superimpose (Date Stamp), 89 Superimpose (Page Numbering), 90 Switch Reception Mode, 99 Switch to Batch, 91, 179 Symbol Set, 175 System Auto Reset Timer, 47 System / Printer Features, 171 System Settings / Administrator Tools, 62 System Settings / File Transfer, 55 System Settings / General Features, 41 System Settings / Timer Settings, 47 System Settings / Tray Paper Settings, 44 T U Unauthorized Copy Control, 62 Update Delivery
284 AE AE B297-6902
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Acrobat® is a registered trademark of Adobe Systems Incorporated. NetWare is a registered trademark of Novell, Inc.
Operating Instructions General Settings Guide Type for MP 3500/MP 3590/Aficio MP 3500/Aficio MP 3590/IS 2435 Type for MP 4500/MP 4590/Aficio MP 4500/Aficio MP 4590/IS 2445 AE AE B297-6902
