Operating Instructions General Settings Guide 1 Connecting the Machine 2 System Settings 3 Copier/Document Server Features 4 Facsimile Features 5 Printer Features 6 Scanner Features 7 Registering Addresses and Users for Facsimile/Scanner Functions 8 Other User Tools 9 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on which country you are in, there may also be html manuals. To view these manuals, a Web browser must be installed.
❖ Security Reference This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced security, we recommend that you first make the following settings: • Install the Device Certificate. • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 Display panel..........................................................................................................2 Accessing User Tools .
3. Copier/Document Server Features General Features..................................................................................................85 Reproduction Ratio..............................................................................................90 Edit ........................................................................................................................92 Stamp ...............................................................................................................
Special Senders to Treat Differently ................................................................155 Authorized Reception.............................................................................................156 Reception File Print Quantity .................................................................................157 Forwarding .............................................................................................................157 Print 2 Sided......................................
7. Registering Addresses and Users for Facsimile/Scanner Functions Address Book.....................................................................................................201 Managing names in the Address Book ..................................................................204 Sending fax by Quick Dial ...................................................................................... 204 Sending e-mail by Quick Dial .............................................................................
8. Other User Tools Changing the Display Language ......................................................................273 Enquiry................................................................................................................274 Counter ............................................................................................................... 276 Displaying the Total Counter..................................................................................276 9.
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How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.
Display panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel.
Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the {Energy Saver} or {Clear Modes} key is pressed. Reference p.
C Select the menu tab. D Change settings by following instructions on the display, and then press [OK]. Note ❒ To cancel changes made to settings and return to the initial display, press the {User Tools/Counter} key. Quitting User Tools This section describes how to end User Tools. A Press the {User Tools/Counter} key. BEY011S Note ❒ You can also quit User Tools by pressing [Exit]. Menu Protect Using Menu Protect, you can prevent unauthenticated users from changing the user tools.
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section describes how to identify the machine’s interface and connect the machine according to the network environment. R CAUTION: • A network interface cable with a ferrite core must be used for RF interference suppression. AMC004S 1. IEEE 1284 port (optional) 3. USB 2.0 port Port for connecting the IEEE 1284 interface cable.
Connecting the Machine Connecting to the Ethernet Interface This section describes how to connect 10BASE-T or 100BASE-TX cable to the Ethernet interface. 1 Important ❒ If the main power switch is turned “On”, turn it “Off”. A A ferrite core for the Ethernet cable is supplied with this machine. The Ethernet cable loop should be about 15 cm (5.9 inch) ( of the cable. ) from the machine end AEV047S B Make sure the main power switch on the machine is “Off”.
Connecting to the Interfaces E Turn the main power switch of the machine on. 1 AMM008S A B Indicator (green) Remains green when the machine is properly connected to the network. Indicator (yellow) Turns yellow when 100 BASE-TX is operating. Turns off when 10 BASE-T is operating. Reference “Turning On the Power”, About This Machine “Network Connection”, Printer Reference Connecting to the USB Interface This section describes how to connect the USB 2.0 interface cable to the USB 2.0 port.
Connecting the Machine Note ❒ Purchase a USB cable separately according to a personal computer in use. ❒ The USB 2.0 interface board is supported by Windows 2000/XP/Vista, Windows Server 2003, Mac OS X v10.3.3 or higher. • For Mac OS: To use Macintosh, the machine must be equipped with the optional PostScript 3 unit. If USB 2.0 is used with Mac OS X v10.3.3 or higher, a transfer speed of USB 2.0 is supported. ❒ For details about installing the printer driver, see “Local Connection”, Printer Reference.
Connecting to the Interfaces F Turn on the host computer. When using Windows 2000/XP/Vista and Windows Server 2003, a printer driver installation screen might appear when the computer is turned on. If this happens, click [Cancel] on the screen. 1 Note ❒ For details about installing the printer driver, see “Printing with Parallel Connection”, Printer Reference. Reference “Turning On the Power”, About this machine “Printing with Parallel Connection”, Printer Reference Connecting to the IEEE 802.
Connecting the Machine Setup Procedure This section describes how to setup IEEE 802.11b (wireless LAN) interface. Set up IEEE 802.11b (wireless LAN) according to the following procedure: 1 AME006S Note ❒ Select [802.11 Ad-hoc Mode] when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. ❒ For details about how to make settings of wireless LAN from the control panel on the machine, see “IEEE 802.11b”.
Connecting to the Interfaces Checking the Connection This section describes how to check the IEEE 802.11b (wireless LAN) interface. Check the wireless LAN connection. Make sure the LED of the IEEE 802.11b interface unit is lit. 1 ❖ When using in infrastructure mode 1 2 ZGDH600J 1. If [LAN Type] on the [Interface Settings] / [Network] screen is not set to [IEEE 802.11b], it does not light, even if the main power is on. 2.
Connecting the Machine ❖ When using in adhoc mode / 802.11 adhoc mode 1 1 2 ZGDH600J 1. If the IEEE 802.11b interface unit is working, it is lit in orange. 2. If it is connected properly to the network, the LED is green when in adhoc mode or 802.11 adhoc mode. If the LED is blinking, the machine is searching for devices. The LED will light after a few seconds. Print the configuration page to verify settings.
Network Settings Network Settings This section describes the network settings you can change with User Tools (System Settings). Make settings according to functions you want to use and the interface to be connected. 1 Important ❒ These settings should be made by the systems administrator, or after consulting with the systems administrator. Settings Required to Use the Printer/LAN-Fax This section lists the settings required for using the printer or LAN-Fax function.
Connecting the Machine Heading 1 Setting Item Setting Requirements Interface Settings/Network Permit SSL / TLS Communication As required Interface Settings/Network Host Name As required Interface Settings/Network Machine Name As required Note ❒ IPv6 can be used only for the printer function. ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when optional wireless LAN board is installed. If Ethernet and IEEE 802.
Network Settings Heading Setting Item Setting Requirements Interface Settings/Network Host Name As required Interface Settings/Network Machine Name As required Interface Settings/IEEE 802.11b Communication Mode 1 Necessary Interface Settings/IEEE 802.11b SSID Setting As required Interface Settings/IEEE 802.11b Channel As required Interface Settings/IEEE 802.11b Security Method As required Interface Settings/IEEE 802.
Connecting the Machine Menu 1 User Tool Setting Requirements Interface Settings/Network Permit SSL / TLS Communication As required Interface Settings/Network Host Name As required File Transfer SMTP Server Necessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer POP3 / IMAP4 Settings As required File Transfer Administrator's E-mail Address As required File Transfer E-mail Communicat
Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using Internet Fax with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see “Interface Settings” and “File Transfer”.
Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ SMTP Server and Fax E-mail Account must be specified in order to send Internet Fax.
Network Settings Heading Setting Item Setting Requirements Interface Settings/Network Permit SNMPv3 Communication As required Interface Settings/Network Permit SSL / TLS Communication As required Interface Settings/Network Host Name As required File Transfer SMTP Server File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer POP3 / IMAP4 Settings As required File Transfer Administrator's E-mail
Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for sending e-mail with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settings, see “Interface Settings” and “File Transfer”.
Network Settings Note ❒ As to [Effective Protocol], check if the protocol to use is set as [Active]. ❒ [LAN Type] is displayed when optional wireless LAN interface board is installed. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ When setting [POP before SMTP] to [On], also make setting for [Reception Protocol] and [POP3 / IMAP4 Settings]. ❒ When setting [POP before SMTP] to [On], check [POP3] port number in [E-mail Communication Port].
Connecting the Machine Note ❒ As to [Effective Protocol], check if the protocol to use is set as [Active]. ❒ [LAN Type] is displayed when optional wireless LAN interface board is installed. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. 1 Reference p.49 “Interface Settings” p.56 “File Transfer” IEEE 802.11b (wireless LAN) This section lists the settings required for sending files with an IEEE 802.11b (wireless LAN) connection.
Network Settings Reference p.49 “Interface Settings” p.56 “File Transfer” 1 Settings Required to Use the Network Delivery Scanner This section lists the settings required for delivering data to network. Ethernet This section lists the settings required for delivering data to network with an Ethernet connection. For details about specifying the settings, see “Interface Settings” and “File Transfer”.
Connecting the Machine Reference p.49 “Interface Settings” p.56 “File Transfer” 1 IEEE 802.11b (wireless LAN) This section lists the settings required for delivering data to network with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settings, see “Interface Settings” and “File Transfer”.
Network Settings Reference p.49 “Interface Settings” p.56 “File Transfer” 1 Settings Required to Use Network TWAIN Scanner This section lists the settings required for using TWAIN Scanner under the network environment. Ethernet This section lists the settings required for using network TWAIN Scanner with an Ethernet connection. For details about specifying the settings, see “Interface Settings” and “File Transfer”.
Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using network TWAIN Scanner with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settings, see “Interface Settings” and “File Transfer”.
Network Settings Settings Required to Use Document Server This section lists the settings required for using Document Server function under the network environment. 1 Ethernet This section lists the settings required for using Document Server function with an Ethernet connection. For details about specifying the settings, see “Interface Settings” and “File Transfer”.
Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using Document Server function with an IEEE 802.11b (wireless LAN) connection. For details about specifying the settings, see “Interface Settings” and “File Transfer”.
Network Settings Using Utilities to Make Network Settings This section describes how to make network settings using utilities. You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. 1 Note ❒ For details about using Web Image Monitor, see “Using Web Image Monitor”, Network Guide. ❒ For details about using SmartDeviceMonitor for Admin, see “Using SmartDeviceMonitor for Admin”, Network Guide.
Connecting the Machine ❖ [Network] → [Machine IPv6 Address] → [Manual Configuration Address] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. 1 ❖ [Network] → [IPv6 Stateless Address Autoconfiguration] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.
Network Settings ❖ [Network] → [WINS Configuration] → [Scope ID] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. 1 ❖ [Network] → [Effective Protocol] → [IPv4] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:You can make the TCP/IP settings if SmartDeviceMonitor for Admin is communicating with the machine using IPX/SPX.
Connecting the Machine ❖ [Network] → [NW Frame Type] → [Ethernet II] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. 1 ❖ [Network] → [NW Frame Type] → [Ethernet 802.2] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting.
Network Settings ❖ [Network] → [LAN Type] → [IEEE 802.11b] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. 1 ❖ [Network] → [Host Name] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Can be used for specifying the setting. • telnet:Can be used for specifying the setting.
Connecting the Machine File Transfer This section describes how to make File Transfer settings using utilities. Change settings by using Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. 1 ❖ [File Transfer] → [SMTP Server] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting.
Network Settings ❖ [File Transfer] → [E-mail Reception Interval] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting. 1 ❖ [File Transfer] → [Max. Reception E-mail Size] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting.
Connecting the Machine Connecting the Machine to a Telephone Line and Telephone 1 This section describes how to connect the machine to the telephone lines and select the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. Important ❒ Make sure the connector is the correct type before you start. BEY009S 1. External telephone connector 2. G3 interface unit connector 36 3.
Connecting the Machine to a Telephone Line and Telephone Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using Administrator Tools. 1 Note ❒ This function is not available in some regions. Reference p.
Connecting the Machine 1 38
2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see “Accessing User tools”. General Features This section describes the user tools in the General Features menu under System Settings. Default settings are shown in bold type. ❖ Program / Change / Delete User Text You can register character strings you use frequently when specifying settings, such as “.com” and “Regards”. You can register up to 40 items.
System Settings ❖ Copy Count Display (copier/Document Server) The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down). The default setting is Up. ❖ Function Priority You can specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on. The default setting is Copier. 2 ❖ Print Priority Print Priority is given to the mode selected. The default setting is Display Mode.
General Features ❖ Output: Copier (copier) You can specify a tray to which documents are delivered. 2 AMM005S 1. Copy Tray 2. Finisher Upper Tray 3. Finisher Shift Tray The default setting is Copy Tray. ❖ Output: Document Server (Document Server) You can specify a tray to which documents are delivered. The default setting is Copy Tray. ❖ Output: Facsimile (facsimile) Specify a tray to which documents are delivered. The default setting is Copy Tray.
System Settings ❖ Key Repeat You can enable or disable repetition of an operation if a key on the screen or control panel is pressed continuously. The default setting is Normal. ❖ Z-fold Position If you specify Z-folding, set the fold-back position in 1 mm (0.1") increments. The setting ranges of the folding position for each paper size are shown below: • Metric version: • A3: 2 - 25 mm • B4 JIS: 2 - 40 mm • A4: 2 - 10 mm • 11 × 17: 2 - 20 mm • 81/2 × 14: 2-35 mm • Inch version: • A3: 0.1" - 1.
Tray Paper Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under System Settings. Default settings are shown in bold type. ❖ Paper Tray Priority: Copier (copier/Document Server) You can specify the tray to supply paper for output. The default setting is Tray 1. 2 ❖ Paper Tray Priority: Facsimile (facsimile) Specify the tray to supply paper for output. The default setting is Tray 1. When optional LCT is installed, [LCT] is displayed.
System Settings ❖ Paper Type: Bypass Tray Sets the display so you can see what type of paper is loaded in the bypass tray. The paper types you can set for the bypass tray are as follows: • No Display • Recycled Paper • Preprinted Paper • Special Paper • Thick Paper • Prepunched Paper • Colour Paper 1 • Colour Paper 2 • Bond Paper • Letterhead • Translucent Paper • Card Stock • OHP (Transparency) • Label Paper The default setting is No Display.
Tray Paper Settings ❖ Paper Type: Tray 2, Paper Type: Tray 3 Sets the display so you can see what type of paper is loaded in each paper tray. The print function use this information to automatically select the paper tray. The paper types you can set are as follows: • Paper Type • No Display • Recycled Paper • Preprinted Paper • Special Paper • Thick Paper • Prepunched Paper • Colour Paper 1 • Colour Paper 2 • Bond Paper • Translucent Paper • Letterhead The default setting for “Paper Type” is No Display.
System Settings Note ❒ The paper guide for the LCT is fixed for A4K, 81/2"×11"K size paper. Contact your service representative if you need to change the paper size. ❒ When paper of the same type and size is loaded in two different paper trays and you want to specify tray for 2 Sided Copy. If one of the trays is specified as the default in Paper Tray Priority, assign 2 Sided Copy to that tray. ❒ A mark appears next to the paper tray if [Off] is selected in [Apply Auto Paper Select].
Timer Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called “Auto Off”. The machine status after the Auto Off operation is referred to as “Off mode”, or “Sleep mode”. For the Auto Off Timer, specify the time to elapse before Auto Off.
System Settings ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets. The time can be set from 10 to 999 seconds, using the number keys. The default setting is On, 60 second(s). ❖ Scanner Auto Reset Timer (scanner) Specifies the time to elapse before the scanner function resets. If [Off] is selected, the machine will not automatically switch to the user code entry screen. The time can be set from 10 to 999 seconds, using the number keys.
Interface Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Network 2 This section describes the user tools in the Network menu under Interface Settings. Default settings are shown in bold type. ❖ Machine IPv4 Address Before using this machine in the network environment, you must configure the IP address and subnet mask. When you select [Specify], enter the [Machine IPv4 Address] and [Sub-net Mask] as “xxx.xxx.xxx.
System Settings ❖ DDNS Configuration You can specify the DDNS settings. The default setting is Active. ❖ Domain Name You can specify the domain name. The default setting is Auto-Obtain (DHCP). Enter the domain name using not more than 63 single-byte alphanumeric characters. 2 ❖ WINS Configuration You can specify the WINS server settings. If [On] is selected, enter the WINS Server IPv4 address as “xxx.xxx.xxx.xxx”(“x” indicates a number). If DHCP is in use, specify the [Scope ID].
Interface Settings ❖ Ethernet Speed Set the access speed for networks. Select a speed that matches your network environment. [Auto Select] should usually be selected. The default setting is Auto Select. ❖ LAN Type When you have installed the optional IEEE 802.11b interface unit, select interface, IEEE 802.11b (wireless LAN) or Ethernet. The default setting is Ethernet. Appears when the IEEE 802.11b interface unit is installed. If Ethernet and IEEE 802.
System Settings Parallel Interface This section describes the user tools in the Parallel Interface menu under Interface Settings. Default settings are shown in bold type. ❖ Parallel Timing Sets the timing for the control signal of the parallel interface. The default setting is ACK Outside. 2 ❖ Parallel Communication Speed Sets the communication speed for the parallel interface. The default setting is High Speed. ❖ Selection Signal Status Sets the level for the select signal of the parallel interface.
Interface Settings IEEE 802.11b This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wireless LAN interface board (optional). Be sure to make all settings simultaneously. Default settings are shown in bold type. 2 ❖ Communication Mode Specifies the communication mode of the wireless LAN. The default setting is Infrastructure Mode.
System Settings ❖ Wireless LAN Signal Shows the radio wave conditions of the access point connected in infrastructure mode. Radio wave status is displayed when you press [Wireless LAN Signal]. ❖ Transmission Speed Specifies the communication speed of the IEEE 802.11b (wireless LAN). The default setting is Auto Select. 2 ❖ Restore Factory Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults. Print List You can check items related to the network environment.
Interface Settings E Press [Exit]. F Press the {User Tools/Counter} key. Note ❒ You can also exit by pressing [Exit] on the User Tools main menu.
System Settings File Transfer This section describes the user tools in the File Transfer menu under System Settings. Default settings are shown in bold type. ❖ Delivery Option Enables or disables sending stored or scanned documents to the ScanRouter delivery server. The default setting is Off. Set this option when specifying whether or not to use the ScanRouter delivery server. If you do, you will have to re-register I/O devices in the ScanRouter delivery server.
File Transfer • Delivery Failure File If a received fax document cannot be sent to the ScanRouter delivery software, it is stored in memory. To print a stored file, select [Print File], to delete, select [Delete File]. If the machine can send the data to the ScanRouter delivery software, it does so automatically. If you delete the data, you will not be able to distribute or print it. • Print File • Delete File 2 ❖ SMTP Server If DNS is in use, enter the host name.
System Settings ❖ POP before SMTP You can configure POP authentication (POP before SMTP). When sending e-mail to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication. To enable POP server authentication before sending e-mail via the SMTP server, set [POP before SMTP] to [On]. E-mail is sent to the SMTP server after the time specified for [Wait Time after Authent.] has elapsed. The default setting is Off.
File Transfer ❖ Administrator's E-mail Address On e-mailed scanned documents, if the sender is not specified this appears as the sender's address. When sending e-mail under the Internet fax function, administrator's e-mail address will appear as the sender’s address under the following conditions: • The sender has not been specified and the machine’s e-mail address has not been registered.
System Settings ❖ Program / Change / Delete E-mail Message You can program, change, or delete the e-mail message used when sending an Internet fax or scan file as an attachment. • Program / Change A Press [System Settings]. B Press [File Transfer]. C Press [TNext]. D Press [Program / Change / Delete E-mail Message]. E Check that [Program / Change] is selected. F Press [Not Programmed]. G Press [Change]. H Enter a name, and then press [OK]. Enter the name using up to 20 alphanumerical characters.
File Transfer ❖ Auto Specify Sender Name Set whether or not to specify the name of the sender when sending e-mail. The default setting is Off. • On If you select [On], the specified e-mail address will appear in the “From:” box. If you do not specify the sender’s address, the administrator’s e-mail address will appear in the “From:” box.
System Settings Note ❒ For details about using Web Image Monitor, see the Web Image Monitor Help. Reference p.
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools menu under System Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Administrator Tools settings. 2 ❖ Address Book Management You can add, change or delete information registered in the Address Book. For details, see “Address Book”.
System Settings ❖ Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program / Change You can register and change groups. • Names You can register a name, key display, registration number, and title selection. • Programmed User/Group You can check the names or groups registered in each group. • Protection You can register a protection code.
Administrator Tools D Press the name key to be move. 2 E You can select a name using the number keys. Press the name key in the place you want to move to. The selected user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward. If you move the selected user key forward, the user key currently at the selected position is moved backward.
System Settings ❖ Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order. • Print in Title 3 Order Prints the Address Book in Title 3 order. • Print Group Dial List Prints the group Address Book. A Press [System Settings]. B Press [Administrator Tools]. C Press [Print Address Book: Destination List]. D Select the print format.
Administrator Tools E F Enter the new name, and then press [OK]. Press [OK]. ❖ Address Book: Switch Title Specifies the title to select a name. The default setting is Title 1. ❖ Back Up / Restore Address Book You can back up the machine’s address book to external storage or restore the backup copy from the external storage. • Back Up You can back up the machine’s address book to external storage. • Restore You can restore the backup copy of the address book from external storage.
System Settings ❖ User Authentication Management • User Code Auth. Using User Code Authentication, you can limit the available functions and supervise their use. When using User Code Authentication, register the user code. Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver. For details about Basic Authentication, Windows Authentication, LDAP Authentication, and Integration Server Authentication, consult your administrator.
Administrator Tools ❖ Extended Security You can specify whether or not to use the extended security functions. For details about the extended security functions, consult your administrator. ❖ Auto Delete File in Document Server You can specify whether documents stored in the Document Server will or will not be deleted after a specified period of time. The default setting is On, 3 day(s). If you select [On], documents stored subsequently are deleted after the specified period.
System Settings ❖ LDAP Search You can specify whether or not to use the LDAP server for searching. The default setting is Off. If you select [Off], [LDAP Search] will not appear on the searching display. ❖ AOF (Always On) Specify whether or not to use Auto Off. The default setting is On. 2 ❖ Firmware Version You can check the version of the software installed in this machine. ❖ Network Security Level For details about this function, consult your administrator.
Administrator Tools Program / Change / Delete LDAP Server This section describes how to specify the LDAP server settings. To program / change the LDAP server A Press [System Settings]. B Press [Administrator Tools], and then press [TNext] twice. C Press [Program / Change / Delete LDAP Server]. D Check that [Program / Change] is selected. E Select the LDAP server you want to program or change. 2 When programming the server, select [Not Programmed]. F Set each item as necessary.
System Settings Programming the LDAP server This section describes how to program the LDAP server. To enter an identification name A Press [Change] under “Name”. 2 Register a name for the LDAP server that will appear on the server selection screen of the LDAP search operation. B Enter the server’s identification name. C Press [OK]. To enter a server name A Press [Change] under “Server Name”. Register the LDAP server’s host name or IPv4 address. B Enter the LDAP server name. C Press [OK].
Administrator Tools To enter a port number A Press [Change] under “Port Number”. Specify the port number for communicating with the LDAP server. Specify a port that is compliant with your environment. B Enter the port number using the number keys, and then press the {#} key. 2 When SSL is set to [On], the port number automatically changes to “636”. To start SSL communication A Press [On] under “Use Secure Connection(SSL)”. Use SSL to communicate with the LDAP server.
System Settings To enter the user name and password A Press [TNext]. B Press [Change] under “User Name”. When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for each individual or each search. 2 C Enter the user name, and then press [OK]. Procedures for the user name setting differ depending on server environment.
Administrator Tools To set search conditions A Press [TNext] twice. B Press [Change] for items you want to use as search conditions from the following: “Name”, “E-mail Address”, “Fax Number”, “Company Name”, and “Department Name”. You can enter an attribute as a typical search keyword. Using the entered attribute, the function searches the LDAP server’s Address Book. 2 C Enter the attribute you want to use when searching for e-mail addresses, and then press [OK].
System Settings E Enter the key display, and then press [OK]. The registered “key display” appears as a keyword for searching LDAP. • Without key display registration 2 • With key display registration The key does not appear on the search screen unless both “Attribute” and “Key Display” are registered. Make sure you register both to use the optional search.
System Settings on Main and Sub-machines System Settings on Main and Sub-machines This section describes the System Settings on the two machines during Connect Copy. When connect copy is in progress, the {User Tools/Counter} keys of the sub-machines remain disabled. To change the default settings, first press [Connect Copy], which is highlighted on main machine's control screen, then clear the connect copy job, and then make the required changes.
System Settings ❖ Function Reset Timer • Settings made on the main and sub-machines do not affect the connect copy. ❖ Interleave Print • Settings made on the main and sub-machines do not affect the connect copy. 2 ❖ Output: Copier • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings. ❖ Output: Document Server • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings.
System Settings on Main and Sub-machines Tray Paper Settings How the defaults in the Tray Paper Settings of copying of the main and sub-machines are used in connect copy will be explained. ❖ Paper Tray Priority: Copier • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings. 2 ❖ Paper Tray Priority: Facsimile (facsimile) • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings.
System Settings ❖ Front Cover Sheet Tray • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings. ❖ Back Cover Sheet Tray • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings. 2 ❖ Slip Sheet Tray • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings.
System Settings on Main and Sub-machines ❖ Facsimile Auto Reset Timer (facsimile) • Settings made on the main and sub-machines do not affect the connect copy. ❖ Printer Auto Reset Timer • Settings made on the main and sub-machines do not affect the connect copy. 2 ❖ Scanner Auto Reset Timer • Settings made on the main and sub-machines do not affect the connect copy. ❖ Set Date • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings.
System Settings ❖ Address Book: Change Order • Settings made on the main and sub-machines do not affect the connect copy. ❖ Print Address Book: Destination List • Settings made on the main and sub-machines do not affect the connect copy. 2 ❖ Address Book: Edit Title • Settings made on the main and sub-machines do not affect the connect copy. ❖ Address Book: Switch Title • Settings made on the main and sub-machines do not affect the connect copy.
System Settings on Main and Sub-machines ❖ Key Counter Management • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Extended Security • Settings made on the main and sub-machines do not affect the connect copy. 2 ❖ Auto Delete File in Document Server • The main machine applies the setting that has been made on it. Sub-machine settings do not affect connect copy.
System Settings ❖ Delete All Logs • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings. ❖ Transfer Log Setting • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings. 2 ❖ Data Security for Copying • The main machine applies the setting that has been made on it. Sub-machine settings do not affect connect copy.
3. Copier/Document Server Features This chapter describes user tools in the Copier/Document Server Features menu. For details on how to access Copier/Document Server Features, see “Accessing User Tools”. General Features This section describes the user tools in the General Features menu under Copier/Document Server Features. Default settings are shown in bold type.
Copier/Document Server Features ❖ Image Density You can adjust the image density level for each original type. • Text The default setting is Normal. • Text / Photo The default setting is Normal. • Photo The default setting is Normal. • Pale The default setting is Normal. • Generation Copy The default setting is Normal. 3 ❖ Original Orientation in Duplex Mode You can set the original orientation when making two-sided copies. The default setting is Top to Top.
General Features ❖ Original Type Display You can have the original types shown on the initial display. The default setting is Display. ❖ Tone: Original Remains The beeper (key tone) sounds if you forget to remove originals after copying. The default setting is On. If Panel Key Sound of User Tools (System Settings) is [Off] the beeper does not sound irrespective of the Tone: Original remains setting. ❖ Job End Call You can choose whether or not the beeper sounds when copying is complete.
Copier/Document Server Features ❖ Customize Function: Document Server Storage You can assign up to six frequently-used functions to Document Server Storage keys. 3 The default setting for “Customize Function: Document Server Storage 1” is 2 Sided Orig. Top to Top. The default setting for “Customize Function: Document Server Storage 2” is 1 sided→Comb 2 orig. The default setting for “Customize Function: Document Server Storage 3” is 1 sided→Comb 4 orig.
General Features ❖ Customize Function: Document Server Print You can assign up to six frequently-used functions to Document Server Print keys. 3 The default setting for “Customize Function: Document Server Print 1” is Duplex Print Top to Top. The default setting for “Customize Function: Document Server Print 2” is Duplex Print Top to Bottom. The default setting for “Customize Function: Document Server Print 3” is Booklet. The default setting for “Customize Function: Document Server Print 4” is Magazine.
Copier/Document Server Features Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Copier/Document Server Features. Default settings are shown in bold type. ❖ Shortcut R / E You can register up to three frequently used Reduce/Enlarge ratios other than the fixed Reduce/Enlarge ratio and have them shown on the initial display. You can also change registered Reduce/ Enlarge ratios. The default setting for “F1” is 71% (Metric version) / 73% (Inch version).
Reproduction Ratio • Inch version • 25% • 11”×17” → 51/2”×81/2” (50%) • 11”×17” → 81/2”×11” (65%) • 11”×15” → 81/2”×11” (73%) • 81/2”×14” → 81/2”×11” (78%) • 81/2”×13” → 81/2”×11” (85%) • 93% • 81/2”×14” → 11”×17” (121%) • 81/2”×11” → 11”×17” (129%) • 51/2”×81/2” → 81/2”×14” (155%) • 51/2"×81/2" → 11"×17" (200%) • 400% • User R / E Ratio (25-400%) 3 ❖ R / E Ratio Priority You can set the ratio with priority when [Reduce/ Enlarge] is pressed.
Copier/Document Server Features Edit This section describes the user tools in the Edit menu under Copier/Document Server Features. Default settings are shown in bold type. Enter the width of the binding margin with the number keys as follows: • Metric version: 0–30 mm (in increments of 1 mm) • Inch version: 0"-1.2" (in increments of 0.1 inch) Enter the width of the erased margin with the number keys as follows: • Metric version: 2–99 mm (in increments of 1 mm) • Inch version: 0.1"-3.9" (in increments of 0.
Edit ❖ Erase Border Width You can specify the width of the erased border margins with this function. The default setting is 10 mm (Metric version) / 0.4" (Inch version). ❖ Erase Original Shadow in Combine In Combine mode, you can specify whether to erase a 3 mm, 0.1" boundary margin around all four edges of each original. The default setting is On. ❖ Erase Centre Width You can specify the width of the erased centre margins with this function. The default setting is 10 mm (Metric version) / 0.
Copier/Document Server Features ❖ Image Repeat Separation Line You can select a separation line using the Image Repeat function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid 3 • Broken A • Broken B • Crop Marks The default setting is None. ❖ Double Copies Separation Line You can select a separation line using the Double Copies function from: None, Solid, Broken A, Broken B, or Crop Marks.
Edit • Broken B • Crop Marks The default setting is None. ❖ Separation Line in Combine You can select a separation line using the Combine function from: None, Solid, Broken A, Broken B, or Crop Marks. • None 3 • Solid • Broken A • Broken B • Crop Marks The default setting is None. ❖ Copy Back Cover When copying the back cover, you can specify whether to have the back cover outside (outside page) or inside (inside page). The default setting is Outside. Reference p.
Copier/Document Server Features Stamp This section describes the user tools in the Stamp menu under Copier/Document Server Features. Reference p.3 “Accessing User Tools” Background Numbering 3 This section describes the user tools in the Background Numbering menu under Stamp. Default settings are shown in bold type. ❖ Size You can set the size of the numbers. The default setting is Normal. ❖ Density You can set the density of the numbers. The default setting is Normal.
Stamp • Stamp Position You can adjust the position of the stamp within the available range as shown below.
Copier/Document Server Features User Stamp This section describes the user tools in the User Stamp menu under Stamp. Default settings are shown in bold type. ❖ Program / Delete Stamp You can register, change, or delete these designs as user stamps. You can register up to four custom stamps with your favourite designs. ❖ Stamp Format: 1, Stamp Format: 2, Stamp Format: 3, Stamp Format: 4 You can specify how each of registered User Stamps 1 to 4 is printed.
Stamp Reference “User Stamp”, Copy/ Document Server Reference Date Stamp This section describes the user tools in the Date Stamp menu under Stamp. Default settings are shown in bold type. ❖ Format You can select the date format for Date Stamp mode. The default setting is DD / MM / YYYY (Metric version) / MM / DD / YYYY (Inch version). 3 ❖ Font You can select the Date Stamp font. The default setting is Font 1. ❖ Size You can set the Date Stamp size. The default setting is Auto.
Copier/Document Server Features Inch version: • “Top Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7" • “Top Centre”…T/B: 0.1"-5.7", L/R: 2.8"-2.8" • “Top Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7" • “Bottom Left”…T/B: 0.1"-5.7", L/R: 0.1"-5.7" • “Bottom Centre”…T/B: 0.1"-5.7", L/R: 2.8"-2.8" • “Bottom Right”…T/B: 0.1"-5.7", L/R: 0.1"-5.7" • Page to Stamp Sets whether to print the stamp on all pages or only the first page. The default setting is All Pages.
Stamp ❖ Stamp Position You can specify how each of stamp is printed. • Stamp Position You can specify where to print the stamp. For the patterns of “P1, P2, ---”, “1/5, 2/5, ---”, “P.1, P.2, ---”, and “1, 2, --”, the machine is shipped from the factory with this position set to “Top right”. For the patterns of “-1-, -2-, ---” and “1-1, 1-2, ---”, the machine has this position set to “Bottom centre”.
Copier/Document Server Features Stamp Text This section describes the user tools in the Stamp Text menu under Stamp. Default settings are shown in bold type. ❖ Font You can select the Stamp Text font. The default setting is Font 1. ❖ Size You can set the Stamp Text size. The default setting is Auto. 3 ❖ Superimpose You can have the Stamp Text printed in white when it overlaps black parts of the image. The default setting is Off. ❖ Stamp Setting You can specify how Stamp Text is printed.
Input/Output Input/Output This section describes the user tools in the Input/Output menu under Copier/Document Server Features. Default settings are shown in bold type. ❖ Switch to Batch You can select to have Batch mode or SADF mode displayed when you press the [Special Original] key. The default setting is Batch. 3 ❖ SADF Auto Reset In SADF mode, an original must be set within a specified time after the previous original has been fed.
Copier/Document Server Features ❖ Memory Full Auto Scan Restart When memory becomes full while scanning originals, the machine can make copies of scanned originals first, and then automatically proceed scanning remaining originals. The default setting is Off. • On You can leave the machine unattended to make copies, but sorted pages will not be sequential. • Off When memory becomes full, the machine stops operation allowing you to remove the copy pages delivered on the output tray.
Settings for the Document Server Settings for the Document Server This section describes the user tool settings for the Document Server. For details, see “System Settings”, and “Copier/Document Server Features”. ❖ Copier / Document Server Features Heading items Default General Features Customize Function: Document Server Storage 2 Sided Orig.
Copier/Document Server Features Copier/Document Server Features on Main and Sub-machines This section describes the Copier/Document Server Features on the two machines during Connect Copy. While connect copy is under way, the {User Tools/Counter} keys of the sub-machines remain disabled. If it is desired to change the defaults, press [Connect Copy] that appears in reverse video on the control screen of the main machine, and then, clear the connect copy before making changes.
Copier/Document Server Features on Main and Sub-machines ❖ Paper Display • The main machine applies the setting that has been made on it. Sub-machine settings do not affect connect copy. ❖ Original Type Display • The main machine applies the setting that has been made on it. Sub-machine settings do not affect connect copy. ❖ Tone: Original Remains • The main machine applies the setting that has been made on it. Sub-machine settings do not affect connect copy.
Copier/Document Server Features Reproduction Ratio How the defaults in the Reproduction Ratio of copying of the main and sub-machines are used in connect copy will be explained. ❖ Shortcut R / E • The main machine applies the setting that has been made on it. Sub-machine settings do not affect connect copy. ❖ R / E Ratio • The main machine applies the setting that has been made on it. Sub-machine settings do not affect connect copy.
Copier/Document Server Features on Main and Sub-machines ❖ Back Margin: Top / Bottom • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. • Settings made on the main machine are applied. ❖ 1 Sided→2 Sided Auto Margin: TtoT • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them.
Copier/Document Server Features ❖ Orientation: Booklet, Magazine • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Copy on Designating Page in Combine • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them.
Copier/Document Server Features on Main and Sub-machines Stamp How the defaults in the Stamp of copying of the main and sub-machines are used in connect copy will be explained. Background Numbering ❖ Size • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Density • The main machine applies the settings that have been made on it.
Copier/Document Server Features Date Stamp ❖ Format • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Font • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. 3 ❖ Size • The main machine applies the settings that have been made on it.
Copier/Document Server Features on Main and Sub-machines ❖ Duplex Back Page Stamping Position • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Page Numbering in Combine • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them.
Copier/Document Server Features ❖ Stamp Setting • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. Input/Output How the defaults in the Stamp of copying of the main and sub-machines are used in connect copy will be explained. ❖ Switch to Batch • Settings made on the main and sub-machines do not affect the connect copy.
Copier/Document Server Features on Main and Sub-machines ❖ Punch Type • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. ❖ Simplified Screen: Finishing Types • Settings made on the main and sub-machines do not affect the connect copy. • The connect copy function is not available from the simple display.
Copier/Document Server Features 3 116
4. Facsimile Features This chapter describes user tools in the Facsimile Features menu. For details on how to access Facsimile Features, see “Accessing User Tools”. General Features This section describes the user tools in the General Features menu under Facsimile Features. ❖ Quick Operation Key (1-3) Frequently used functions programmed as Quick Operation keys are shown on the menu immediately after the power is turned on.
Facsimile Features Up to three functions can be programmed to Quick Operation keys. Functions that appear dimmed have already been set. The default setting for Quick Operation key 1 has not been set. The default setting for Quick Operation key 2 is TX File Status. The default setting for Quick Operation key 3 is RX File Status. ❖ Switch Title Select the title to be shown on the destination list. The default setting is Title 1.
General Features Reference p.3 “Accessing User Tools” p.
Facsimile Features Scan Settings This section describes the user tools in the Scan Settings menu under Facsimile Features. ❖ Program / Change / Delete Scan Size You can program, change, or cancel frequently used scan sizes. For details about programming Scan Size, see “Program / Change / Delete Scan Size”. Reference p.3 “Accessing User Tools” p.
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Facsimile Features. ❖ Max. E-mail Size When the other party has a limit on the size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail. When this function is set to on, transmission of e-mail that exceeds the set size is aborted. The default setting is Off.
Facsimile Features ❖ Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party. It is useful for personalizing messages such as sending greetings. You can program three standard messages. You cannot change the “Confidential”, “Urgent”, “Please phone.”, or “Copy to corres. section” messages. The procedure is the same for both programming and changing. A Press [Facsimile Features]. B Press [Send Settings].
Send Settings ❖ Backup File TX Setting You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission. By setting [Backup File TX Setting] to [On] and selecting the destination folder, you can automatically send to the selected folder the backup of a file sent by Memory Transmission using the machine’s control panel, Web Image Monitor, DeskTopBinder, or LAN-Fax. Select the destination folder for the backup file from the address book. The default setting is Off.
Facsimile Features Reception Settings This section describes the user tools in the Reception Settings menu under Facsimile Features. ❖ Switch Reception Mode Specify the method for receiving fax documents. The default setting is Auto Reception. ❖ Program Special Sender By programming particular receivers as Special Sender in advance, you can have Special Senders treated differently. For details about how to program Special Sender, see “Special Senders to Treat Differently”.
Reception Settings ❖ Stored Reception File User Setting The administrator can be specified for managing documents stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Monitor or DeskTopBinder. You must register the administrator's User Code to the destination list in advance. This function is only available when [Store] is selected in “Reception File Setting”.
Facsimile Features ❖ SMTP RX File Delivery Settings This function is available on systems that allow routing of e-mail received via SMTP. The default setting is Off. When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded, and an error message is returned to the SMTP server. The authorized e-mail address is compared with the addresses of e-mail originators, as illustrated by the following examples.
Reception Settings ❖ Centre Mark Specify whether or not a centre mark is to be printed halfway down the left side and at the top centre of each page received. The default setting is On. ❖ Print Reception Time Specify whether or not the received date, time, and file number are printed at the bottom of received fax documents. The default setting is Off. ❖ Reception File Print Quantity Specify the number of copies to be printed for each fax document received. • 1 to 10 set(s) The default setting is 1 set(s).
Facsimile Features 4 E Select the line type. F Select a tray to deliver the received paper onto, and then press [OK]. If you want to specify another line type, repeat from step . ❖ Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-mail address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders.
Reception Settings ❖ Memory Lock Reception When you switch Memory Lock on, received documents are stored in memory and not printed automatically. When a document is received in the Memory Lock mode, the Confidential File indicator blinks. To print this document, enter the Memory Lock ID. A user without the ID cannot print the document. This prevents unauthorized users from accessing the document. To use Memory Lock, program the Memory Lock ID, and then switch Memory Lock on.
Facsimile Features Initial Settings This section describes the user tools in the Initial Settings menu under Facsimile Features. ❖ Parameter Setting User Parameters allow you to customize various settings to suit your needs. For details about Parameter Setting, see “Parameter Settings”. ❖ Parameter Setting: Print List You can print Parameter Setting list. Print this list to see the current User Parameter settings. However, not all the parameter settings are printed. A Press [Facsimile Features].
Initial Settings ❖ Program Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. A Press [Facsimile Features]. B Press [Initial Settings]. C Press [Program Memory Lock ID]. D Enter an ID using the number keys, and then press [OK]. A Memory Lock ID can be any four-digit number, except 0000. 4 E If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. Press the {User Tools/Counter} key.
Facsimile Features ❖ Program Fax Information Program information to be shown on the display of the other machine and printed as a report. The following information can be programmed. • Fax Header • Own Name • Own Fax Number For details about how to program Fax Information, see “Registering Fax Information”. ❖ Enable H.323 Specify whether or not H.323 is used for IP-Fax transmission. The default setting is Off. ❖ Enable SIP Specify whether or not SIP is used for IP-Fax transmission.
Initial Settings ❖ SIP Settings Set the SIP server's IPv4 address or host name, and SIP user name. If you select [On] using the User Parameters, you can use the SIP server. See “Parameter Settings” ( switch 34, bit 1). You can use alphanumeric symbols (lower and upper cases) and symbols (“;”, “?”, “:”, “&”, “=”, “+”, “$”, “,”, “-”, “_”, “.”, “!”, “~”, “*”, “#”, “‘”, “(”, “)”, “%”, “/”, and “@”) for registration of the SIP User Name in SIP Settings. Make sure you enter these characters correctly.
Facsimile Features F G H Press [Change] for “Prefix”. Enter the Prefix using the number keys, and then press [OK]. To change the existing prefix, press [Clear], and then enter a new prefix. For documents sent using a gateway to G3 Fax, prefixes can be used. If the first several digits of IP-Fax number and the gateway- specific prefix are identical, documents can be transmitted using the registered digits of the gateway.
Reception File Setting Reception File Setting Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly or download them as images to a computer using a Web Image Monitor or DeskTopBinder. If you select printing without saving, documents are printed each time they are received.
Facsimile Features Note ❒ You can use “Parameter Settings” (switch 10, bit 5) to select whether or not to print stored received documents. See “Parameter Settings”. ❒ If [Store] is selected and a destination for notification is specified, notification of document reception can be sent to the specified e-mail address. ❒ Documents saved on the hard disk are categorized as received and stored documents. ❒ You cannot change to a different setting if received documents have been stored on the hard disk.
Program / Change / Delete Scan Size Program / Change / Delete Scan Size Program frequently used scan sizes. Important ❒ When programming or changing a scan size, it is recommended that you make a record of the new size. When you select a scan size to scan a custom size original, two custom sizes are available (Program Size 1 and Program Size 2). Use these functions to program a custom size in advance. The procedure is the same for programming and changing. You can program up to two sizes.
Facsimile Features E Enter a horizontal size using the number keys. Each time you press [mm] or [inch], the units switch between “mm” and “inch”. If you enter a length and press [mm] or [inch], the length is converted automatically according to the unit (fractions are rounded off). For example, when you enter {2}, {2}, and {0} in millimeters and change to “inch”, the length “8.7 inch” is shown on the display. If you press [mm] or [inch] again, “221 mm” is displayed.
Program / Change / Delete Scan Size Deleting a scan size Delete programmed scan size. A Press [Facsimile Features]. B Press [Scan Settings]. C Press [Program / Change / Delete Scan Size]. D Press [Delete], and then select [Program Size 1] or [Program Size 2]. 4 E Press [Delete]. To cancel deleting, press [Do not Delete]. The display returns to that of step D. F Press [Exit]. G Press the {User Tools/Counter} key.
Facsimile Features Registering Fax Information This section describes Fax Information. You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒ You can confirm programmed settings from the User Parameter List. It is recommended that you print and keep the User Parameter List when you program or change settings. See “Parameter Settings”.
Registering Fax Information Registering Fax Information A Press [Facsimile Features]. B Press [Initial Settings]. C Press [Program Fax Information]. D Select the Fax Information you want to register. 4 E Register the name and facsimile number. F Press [Exit]. G Press the {User tools/Counter} key. Registering a Fax Header A Check that [Fax Header] is selected. B Press [First Name] or [Second Name]. C Enter a fax header including your Own Name and Fax Number, and then press [OK].
Facsimile Features Registering an Own Name A Press [Own Name]. B Press [Own Name]. 4 C Enter your own name, and then press [OK]. Registering an Own Fax Number A Press [Own Fax Number]. B Select line type to program. The display differs depending on the optional units installed on the machine. C Enter your own facsimile's number using the number keys, and then press [OK]. To enter a + sign or a space, press [+] or [Space].
Registering Fax Information Changing Fax Information A Press [Facsimile Features]. B Press [Initial Settings]. C Press [Program Fax Information]. D Select the Fax Information you want to change. To change a Fax Header, see “Registering a Fax Header”. To change Own Name, see “Registering an Own Name”. To change Own Fax Number, see “Registering an Own Fax Number”. E Press [Exit]. F Press the {User tools/Counter} key. 4 Reference p.141 “Registering a Fax Header” p.142 “Registering an Own Name” p.
Facsimile Features Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your documents to be sent to that office. You can also specify a “folder” as the forwarding destination. Important ❒ To use this function, set Forwarding under Reception Settings to On (enable). ❒ You can select end receivers only from among destinations programmed in the Address Book.
Forwarding Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. However, a maximum of 500 destinations can be specified in a group. A Press [Facsimile Features]. B Press [Reception Settings]. C Press [Forwarding]. D Press [On]. 4 If there is an End Receiver already programmed, a receiver name is shown. If you want to change the receiver, press [Receiver] and proceed to step E.
Facsimile Features E Specify an End Receiver using the destination list, and then press [OK]. The receiver name is shown to the right of [Receiver]. Press the key on the left of the display to switch the destination between fax number, e-mail address, IP-Fax destination, and folder. Set a folder destination in Address Book Management under Administrator Tools in the System Settings menu. See “Registering Folders”.
Forwarding Quitting the forwarding function A Press [Facsimile Features]. B Press [Reception Settings]. C Press [Forwarding]. D Press [Off], and then press [OK]. 4 E Press the {User Tools/Counter} key. Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been forwarded. The receiver can distinguish between forwarded and normally received documents. This function is not available when memory forwarding is performed to a folder destination. Reference p.
Facsimile Features Parameter Settings User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. ❖ Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0” or “1”. The right most bit is bit 0 and the left most is bit 7. You can adjust the settings to match your needs by switching the value of bits between “0” and “1”.
Parameter Settings Switch Bit Item 0 05 Substitute the reception when the machine cannot print (because paper is jammed, all paper trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled unconditionally (Free) 2,1 1 01: Enabled when Own Name/Own Fax Number is received 10: Enabled for Closed Network Code match 11: Disabled (Reception off) 4 05 5 Print sheet is limited to that which has high- Off est priority.
Facsimile Features Switch Bit Item 0 1 15 Selecting the available paper feed tray. 001: Tray 1 - 0, 1, 2 010: Tray 2 011: Tray 3 100: Tray 4 101: Large Capacity Tray (LCT) 4 150 15 5 Whether or not to select the available paper feed tray. Off On 17 2 Whether you need to press [Add] after speci- Not necesfying a destination with the Destination key sary when broadcasting Necessary 17 3 Whether or not to reset the settings when original is scanned.
Parameter Settings Switch Bit Item 0 1 20 Reprinting time of stored documents in memory that could not be printed using LAN-Fax Driver 0000: 0 minutes - 5,4,3,2 0001: 1 minutes 0010: 2 minutes 0011: 3 minutes 0100: 4 minutes 0101: 5 minutes 0110: 6 minutes 4 0111: 7 minutes 1000: 8 minutes 1001: 9 minutes 1010: 10 minutes 1011: 11 minutes 1100: 12 minutes 1101: 13 minutes 1110: 14 minutes 1111: 15 minutes 21 0 Print results of sending Reception Notice Re- Off (print quest message only when an e
Facsimile Features Switch Bit Item 0 1 22 1 Detect a dial tone before sending faxes when using the telephone line (LINE2) Not detect (Off) Detect (On) 22 2 Detect a dial tone before sending faxes when using the telephone line (LINE3) Not detect (Off) Detect (On) 24 0 Store documents that could not be transmitted in memory Off On 24 1 Length of time documents that could not be transmitted are stored in memory 24 hours 72 hours 24 2 Whether to retain the stored file permanently No 3
Parameter Settings Switch Bit Item 0 36 Maximum number of redials when sending a backup file 00000000: 7, 6, 5, 4, 3, 2, 1, 0 1 1 time(s) 00000001: 2 time(s) 00000010: 3 time(s) . . 11000000: 195 time(s) . .
Facsimile Features Changing the User Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Settings may require options, or other settings may need to be made beforehand. ❒ It is recommended that you print and keep a User Parameter list when you program or change a User Parameter. ❒ Do not change any bit switches other than those shown on the previous pages. A Press [Facsimile Features]. B Press [Initial Settings]. C Press [Parameter Setting].
Special Senders to Treat Differently Special Senders to Treat Differently This section describes Special Senders settings. By programming particular senders in advance, you can set the following function for each sender: • Authorized RX • Forwarding • Reception File Print Qty • Print 2 Sided • Memory Lock • Paper Tray Use Own Name or Own Fax Number to program your senders. If the sender has a machine of the same manufacturer, program an Own Name that has already been programmed as a sender.
Facsimile Features Note ❒ You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. ❒ The machine cannot differentiate between Polling Reception and Free Polling documents from Special Senders. ❒ You cannot use the following functions with Internet Fax receptions. • Authorized RX • Reception File Print Qty • Memory Lock ❒ You can program up to 24 characters for the sender.
Special Senders to Treat Differently Reception File Print Quantity Print the specified number of copies of documents received from programmed senders (Special Senders). If you do not program any Special Senders, the machine prints the specified number of copies for all received documents. Note ❒ You cannot use multi-copy printing with Memory Lock. ❒ You can specify up to 10 copies. Forwarding 4 Print received documents, and then transfer them to those receivers programmed beforehand.
Facsimile Features Memory Lock Store incoming documents from programmed senders (Special Senders) in memory without printing them. People without the Memory Lock ID cannot print the documents, and therefore this function is useful for receiving confidential documents. If you do not program any senders, the machine receives fax document from all senders using Memory Lock reception. Important ❒ You must register Memory Lock ID in advance.
Special Senders to Treat Differently Programming/Changing Special Senders This section describes how to Program and change Special Senders. A Press [Facsimile Features]. B Press [Reception Settings]. C Press [Program Special Sender]. D Check [Program / Change] is selected. E Select the sender to program or change. 4 F Enter a sender name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number. G Press [Full Agreement] or [Partial Agreement].
Facsimile Features H Select the item you want to program. You must select only the item you want to program. To cancel these settings, press [Cancel]. The display returns to that of step E. 4 I Press [OK]. A Special Sender is programmed. To program another sender, repeat the procedure from step E. J Press [Exit]. K Press the {User Tools/Counter} key. Reference p.161 “Authorized RX (Authorized Reception)” p.162 “Forwarding” p.161 “Reception File Print Qty” p.163 “Print 2 Sided” p.163 “Memory Lock” p.
Special Senders to Treat Differently Authorized RX (Authorized Reception) This section describes how to specify Authorized Reception. Specify when programming a Special Sender. A Press [Authorized Reception per Sender]. B Press [On] or [Off], and then press [OK]. 4 Reception File Print Qty This section describes how to specify Reception File Print Qty. Specify when programming a Special Sender. A Press [RX File Print Qty per Sender]. B Press [Number of Sets].
Facsimile Features Forwarding This section describes how to specify Forwarding. Specify when programming a Special Sender. Important ❒ One forward destination can be registered for each Special Sender. To register two or more forward destinations, use group destinations. However a maximum of 500 destinations can be specified in a group. A Press [Forwarding per Sender]. B Select [On] or [Off]. If you select [Off], proceed to step D.
Special Senders to Treat Differently Reference p.148 “Parameter Settings” p.237 “Registering Folders” Print 2 Sided This section describes how to specify Print 2 Sided. Specify when programming a Special Sender. A Press [Print 2 Sided per Sender]. B Press [On] or [Off], and then press [OK]. 4 Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for “2 Sided Print” of “Reception Settings”. Memory Lock This section describes how to specify Memory Lock.
Facsimile Features Programming Initial Set Up of a Special Sender This section describes how to program Initial Set Up of a Special Sender. Program the “Initial Set Up” of a Special Sender. You can also specify the Bypass Tray Paper Size. A Press [Facsimile Features]. B Press [Reception Settings]. C Press [Program Special Sender]. D Press [Initial Set Up]. 4 E Select the function you want to program. In this feature, “Authorized RX” has the same settings as “Reception Settings”.
Special Senders to Treat Differently G Press [On] or [Off], and then press [OK]. The illustration shows the “Authorized RX” display as an example. H To program Bypass Tray Paper Size, press [Bypass Tray Paper Size]. 4 You can select a size from [Auto Detect], [Standard Size], or [Custom Size]. If you select [Auto Detect], proceed to steps I and N. If you select [Standard Size], proceed to steps I, J and N. If you select [Custom Size], proceed to steps I and K to N.
Facsimile Features L Enter the vertical size of the paper using the number keys, and then press the {q} key. Specify a vertical size from 100 mm (4.0") to 305 mm (12.0"). You cannot enter a size smaller than 100 mm or larger than 305 mm. Each time you press [mm] or [inch], the units switch between “mm” and “inch”. If you enter a length and change the units by pressing [mm] or [inch], it is converted automatically (fractions are rounded off).
Special Senders to Treat Differently Deleting a Special Sender This section describes how to delete a Special Sender. Use this function to delete “Initial Set Up” of a Special Sender. The Bypass Tray Paper Size can also be deleted. A Press [Facsimile Features]. B Press [Reception Settings]. C Press [Program Special Sender]. D Press [Delete], and then select the Special Sender you want to delete. E Press [Delete]. 4 To cancel deleting a special sender, press [Do not Delete].
Facsimile Features Box Settings This section describes Box Settings. The following functions are for delivery and transfer of documents: • Personal Box • Information Box • Transfer Box ❖ SUB Code and SEP Code SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include numbers, #, *, and spaces. To use this function, you must program a box and SUB/SEP Code beforehand. The other party can send documents to, and retrieve stored documents from, this box using the code.
Box Settings D Check that [Program / Change] is selected. E Select a box to program. When programming a new box, press [Not Programmed]. 4 To change a box already programmed, press it and proceed to step H. F Press [Personal Box]. G Enter a box name, and then press [OK]. H Enter a SUB Code. To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again. To change a Box name, press [Box Name], and then repeat from step G. I Specify the settings you require.
Facsimile Features K Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. 4 L Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To change the password after pressing [OK], press [Change] and repeat steps K and L, or press [Cancel] and repeat from step J. M Press [Receiver].
Box Settings Note ❒ When programming a password, a mark is displayed before the Box name. ❒ Specify a fax number, Internet Fax destination and IP-Fax destination as the transmission destination. ❒ The Fax Header is not printed on delivered documents. ❒ If a document cannot be delivered, a Communication Failure Report is printed and the document is saved as a Confidential Reception document. ❒ You can edit boxes in the same way you program them. However, boxes that are being used cannot be edited.
Facsimile Features E If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. 4 F Press [Delete]. To cancel deleting a box, press [Do not Delete]. The display returns to that of step D. G Press [Exit]. H Press the {User Tools/Counter} key. Programming/Changing Information Boxes This section describes how to set up an Information Box.
Box Settings E Select the box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it, and then proceed to step H. If a password is programmed, enter the password, press [OK], and then proceed to step H. 4 F Press [Information Box]. G Enter a box name, and then press [OK]. H Enter the SEP Code. To change the SEP Code, press [Clear] or the {Clear/Stop} key, and then try again.
Facsimile Features J Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. 4 K Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. L Press [OK]. M Press [Exit]. N Press the {User Tools/Counter} key. Note ❒ You can edit boxes in the same way you program them. However, boxes that are being used cannot be edited.
Box Settings Deleting Information Boxes This section describes how to delete Information Boxes. Important ❒ If there are documents in the box, you cannot delete the box. A Press [Facsimile Features]. B Press [General Features]. C Press [Box Setting]. D Press [Delete], and then select the box you want to delete. 4 E If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again.
Facsimile Features Programming/Changing Transfer Boxes This section describes how to set up an Transfer Box. This function turns the machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received, and then relayed to a programmed receiver. Since documents can be sent to multiple destinations in a single transfer request, you can economize on call charges when sending to distant destinations.
Box Settings E Select the box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it, and then proceed to step H. 4 F Press [Transfer Box]. G Enter a Box name, and then press [OK]. H Enter a SUB Code. To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again. To change Box name, press [Box Name], and then repeat from step G. I To Program End Receivers, Select an Receiving Station. You can store five Receiving Station.
Facsimile Features J Specify End Receivers with Destination keys, and then press [OK]. You can change the display to the fax destination, Internet fax destination, and IP-Fax destination using the key on the left side of the display. A reception station can also be registered as a group destination. In such a case, a maximum of 500 parties including End Receivers 1-5 can be specified in a group. To register another End Receiver, repeat from step I. 4 K To program a password, press [Password].
Box Settings Note ❒ After documents are transferred, Transfer Result Reports are not sent back to the sender. ❒ Specify the Internet fax destination and IP-Fax destination as a reception station. ❒ After documents are transferred, they are deleted. ❒ When this function is set to on, the machine prints out the received documents it transfers and a Transfer Result Report after the transfer has finished. If you do not want it to print, contact your service representative.
Facsimile Features E If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. 4 F Press [Delete]. To cancel deleting a special sender, press [Do not Delete]. The display returns to that of step D. G Press [Exit]. H Press the {User Tools/Counter} key. Printing the Box List This section describes how to print the Box List.
5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see “Accessing User Tools”. List/Test Print This section describes the user tools in the Test Print menu under Printer Features. Default settings are shown in bold type. This is an item relating to the test print, such as for printing a system setup list, etc.
Printer Features ❖ PDF Configuration / Font Page You can print the current configuration and installed PDF font list. This menu can be selected only when the optional PostScript 3 unit is installed. ❖ Hex Dump You can print in the Hex Dump mode. Reference p.3 “Accessing User Tools” Printing the configuration page This section describes how to print the Configuration Page. A Press [Printer Features]. B Press [Configuration Page] on the [List / Test Print]. 5 The configuration page is printed.
List/Test Print Interpreting the configuration page This section describes the Configuration Page. ❖ System Reference • Unit Number Displays the serial number assigned to the board by its manufacturer. • Total Memory Displays the total amount of memory (SDRAM) installed on the printer. • Firmware Version • Printer Displays the version number of the printer firmware. • System Displays the version number of the system firmware. • Engine Displays the version number of the printer engine.
Printer Features ❖ Host Interface Displays settings made under the Host Interface menu. When DHCP is active on the network, the actual IP address, subnet mask and gateway address appear in parentheses on the configuration page. ❖ Interface Information Displays the interface information.
Maintenance Maintenance This section describes the user tools in the Maintenance menu under Printer Features. Default settings are shown in bold type. ❖ List / Test Print Lock You can lock the [List / Test Print] menu. The default setting is Off. ❖ Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the machine. ❖ Delete All Stored Print Jobs You can delete all print jobs stored in the machine. Reference p.
Printer Features System This section describes the user tools in the System menu under Printer Features. Default settings are shown in bold type. ❖ Print Error Report Select this to have an error report printed when a printer or memory error occurs. The default setting is Off. ❖ Auto Continue You can select this to enable Auto Continue. When it is On, printing continues after a system error occurs. The default setting is Off. ❖ Memory Overflow Select this to have a memory overflow error report printed.
System ❖ Memory Usage You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution. The default setting is Frame Priority. • Font Priority This setting uses memory for registering fonts. • Frame Priority This setting uses frame memory for high speed printing. ❖ Duplex Set two-sided printing. The default setting is Off. ❖ Copies Set the number of copies from 1 to 999 in units of one copy. The default setting is “1 copy”.
Printer Features ❖ Sub Paper Size You can enable the Auto Substitute Paper Size (A4.LT) feature. The default setting is Off. ❖ Page Size You can select the default paper size. The paper size you can select is as follows: • 11×17 • 81/2×14 • 81/2×11 • 51/2×81/2 • 71/4×101/2 • 8×13 • 81/2×13 • 81/4×13 • A3 • B4 JIS • A4 • B5 JIS • A5 • B6 JIS • A6 • Custom Size The default setting is A4 (Metric version) / 81/2×11 (Inch version). The paper size currently set for the bypass tray is applied.
System ❖ Bypass Tray Setting Priority You can specify which of the two options, (Printer) Driver / Command or Machine Settings, has priority for determining the paper size for the bypass tray. The default setting is Driver / Command. ❖ Edge to Edge Print You can select whether or not to print on the entire sheet. The default setting is Off. The 5 mm margin along the edges may not be printed properly.
Printer Features Host Interface This section describes the user tools in the Host Interface menu under Printer Features. Default settings are shown in bold type. ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. The default setting is 128 KB. ❖ I/O Timeout You can set how many seconds the machine should wait before ending a print job. If data from another port usually arrives in the middle of a print job, you should increase this timeout period.
PCL Menu PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Default settings are shown in bold type. ❖ Orientation You can set the page orientation. The default setting is Portrait. ❖ Form Lines You can set the number of lines per page. • 5 to 128 by 1 The default setting is 64 (Metric version) / 60 (Inch version). ❖ Font Source You can set the storage location of the default font. The default setting is Resident.
Printer Features ❖ Courier Font You can select a courier font type. The default setting is Regular. ❖ Extend A4 Width You can extend the printing area width (when printing on A4 sheet with PCL). The default setting is Off. When the setting is [On], the width will be 81/2 inches. ❖ Append CR to LF When set to On, a carriage return will follow each line feed: CR=CR, LF=CR-LF, FF=CR-FF. The default setting is Off. ❖ Resolution You can set the print resolution in dots per inch. The default setting is 600 dpi.
PS Menu PS Menu This section describes the user tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. ❖ Data Format You can select a data format. The default setting is TBCP. This setting is not effective when operating the machine with a parallel or EtherTalk connection.
Printer Features PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Default settings are shown in bold type. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password • New Password • Confirm New Password A password can be set using on the Web Image Monitor, but in this case the password information is sent through the network. If security is a priority, set the password using this menu from the Control Panel.
6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access Scanner Features, see “Accessing User Tools”. General Settings This section describes the user tools in the General Settings menu under Scanner Features. Default settings are shown in bold type. ❖ Switch Title Sets index to use when the list of receivers from the machine is displayed. The default setting is Title 1.
Scanner Features ❖ Destination List Display Priority 2 In the machine’s address book, select which address book appears by default. You can select either [E-mail Address] or [Folder]. The default setting is E-mail Address. ❖ Print & Delete Scanner Journal Up to 250 transmission/delivery results can be checked on this machine. If the stored transmission/ delivery results reach 250, select whether to print the delivery journal. The default setting is On.
Scan Settings Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. Default settings are shown in bold type. ❖ Wait Time for Next Orig.: Exposure Glass When dividing originals and scanning them individually with the exposure glass to form a single file, select [Continuous Wait], [Off], or [Set Wait Time] for the waiting status. The default setting is Set Wait Time, 60 second(s).
Scanner Features ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status. The default setting is Set Wait Time, 60 second(s). This setting is valid if [SADF] is specified for [Original Feed Type] when scanning. If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing additional originals with the number keys.
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type. ❖ Compression (Black & White) Select whether or not to compress black and white scan files. The default setting is On. Compression reduces the time required for transferring the scan file. The actual time required for file transfer will vary depending on the file size and network load.
Scanner Features ❖ E-mail Information Language Select the language in which email information such as title, document name, and sender's name is sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul. The default setting is British English. The e-mail text which is a template cannot be changed.
7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings, see “Accessing User Tools”. Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. Important ❒ Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure.
Registering Addresses and Users for Facsimile/Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ Fax Dest. You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the protocol. 7 ❖ E-mail You can register e-mail destinations in the Address Book.
Address Book ❖ Folder You can register the protocol, path name and server name. • SMB • FTP • NCP 7 ❖ Add to Group You can put registered e-mail and folder destinations into a group for easier management.
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ You can also use a Web Image Monitor to register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time. ❒ Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book. ❒ For details about using Web Image Monitor, see the Web Image Monitor Help.
Address Book Sending e-mail by Quick Dial By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the fax initial display when sending a document by Internet fax. You can also specify an e-mail address by selecting the destination shown on the initial scanner display when sending a document using the scanner function.
Registering Addresses and Users for Facsimile/Scanner Functions Managing users and machine usage Register user codes to limit users to the following functions and check their use of each function: • Copier • Document Server • Facsimile • Scanner • Printer Reference p.
Registering Names Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 2000 names. Reference p.3 “Accessing User Tools” Registering Names This section describes how to register names. A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected.
Registering Addresses and Users for Facsimile/Scanner Functions H Press the key for the classification you want to use under “Select Title”. I Press [OK]. J Press the {User Tools/Counter} key. Note ❒ The name can be used for documents in the Document Server. For details about the Document Server, see “Using the Document Server”, Copy/ Document Server Reference. ❒ The keys you can select are as follows: • [Frequent]: Added to the page that is displayed first.
Registering Names Changing a Registered Name This section describes how to change a name. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the registered name you want to change. Press the name key, or enter the registered number using the number keys. 7 F To change the name or key display, press [Change] on the right of the name or key display. G Enter the name or key display, and then press [OK].
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered Name This section describes how to delete a name. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Press [Delete]. E Select the name you want to delete. Press the name key, or enter the registered number using the number keys. 7 F Press [Yes]. G Press [Exit]. H Press the {User Tools/Counter} key.
Authentication Information Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid. Register user codes to limit users to the following functions and check their use of each function: Copier Document Server Facsimile Scanner Printer Note ❒ You can register up to 500 user codes.
Registering Addresses and Users for Facsimile/Scanner Functions B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Press the name whose code is to be registered, or enter the registered number using the number key. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination. F Press [Auth. Info]. G Enter the user code using the number keys, and then press {#} key.
Authentication Information Reference p.207 “Registering Names” Changing a User Code This section describes how to change a user code. Important ❒ Even if you change a user code, the counter value will not be cleared. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the user whose user code you want to change. 7 Press the name key, or enter the registered number using the number keys.
Registering Addresses and Users for Facsimile/Scanner Functions I To change the available functions, press [Auth. Info] and then press [TNext] twice. J Press the key to select the functions to enable them. Press the key to highlight it, and then the function is enabled. To cancel a selection, press the highlighted key. K Press [OK]. L Press [Exit]. M Press the {User Tools/Counter} key. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.
Authentication Information G Press [Change] to delete the user code, and then press {#} key. H Press [OK]. I Press [Exit]. J Press the {User Tools/Counter} key. Note ❒ To delete a name from the Address Book entirely, see “Deleting a Registered Name”. Reference p.210 “Deleting a Registered Name” 7 Displaying the Counter for Each User This section describes how to display the counter for each user. A Press [System Settings]. B Press [Administrator Tools].
Registering Addresses and Users for Facsimile/Scanner Functions Printing the Counter for Each User This section describes how to print the counter for each user. A Press [System Settings]. B Press [Administrator Tools]. C Press [Display / Clear / Print Counter per User]. D Select a user code from the left side of the display. 7 Press [Select All on the Page] to select all user codes on the page. E Press [Print Counter List] under “Per User”.
Authentication Information F Select the function usage you want to print from [Copier Counter], [Printer Counter], [Fax Transmission], [Fax Prints], [Scanner Counter] and [Total Prints]. G Press [Print]. Printing the Counter for All Users This section describes how to print the counter for all users. A Press [System Settings]. B Press [Administrator Tools]. C Press [Display / Clear / Print Counter per User]. D Press [Print Counter List] under “All Users”.
Registering Addresses and Users for Facsimile/Scanner Functions Clearing the Number of Prints This section describes how to clear the counter. A Press [System Settings]. B Press [Administrator Tools]. C Press [Display / Clear / Print Counter per User]. D Select the user code to clear. E To clear the number of prints made under a user code, Select the user code from the left side of the display. 7 Press [Select All on the Page] to select all user codes on the page. F Press [Clear] under “Per User”.
Authentication Information G Select the function usage you want to clear from [Copier Counter], [Printer Counter], [Fax Transmission], [Fax Prints], [Scanner Counter], and [All Counters]. H Press [OK]. I To clear the number of prints for all user codes, press [Clear] under “All Users”. J Select the function usage you want to clear from [Copier Counter], [Printer Counter], [Fax Transmission], [Fax Prints], [Scanner Counter], and [All Counters]. K Press [OK].
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function. • It is easy to select the fax destination if you register “Name” and “Key Display” for the fax destination. • You can register fax destinations as a group. For details about registering a group, see “Registering Names to a Group”.
Fax Destination ❖ Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with “To” before it at the top of the sheet. • Standard Message A registered two-line sentence is printed under “Destination Name”.
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes how to register a fax number. Registering a Fax Destination A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name whose fax destination you want to register. Press the name 7 key, or enter the registered number using the number keys. F Press [Fax Dest.]. G Press [Change] under “Fax Destination”.
Fax Destination Note ❒ When a group is registered, you can also add this fax destination to the group. For details about registering groups, see “Registering Names to a Group”. ❒ To register the name, see “Registering Names”. Reference p.207 “Registering Names” p.224 “Using a Fax Destination as a sender” p.224 “To change the line” p.225 “To change the SUB Code” p.225 “To change the SEP Code” p.225 “To set the International TX Mode” p.225 “To select the fax header” p.226 “To set label insertion” p.
Registering Addresses and Users for Facsimile/Scanner Functions H Press [OK]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.209 “Changing a Registered Name” p.224 “To change the fax number” p.224 “To change the line” p.225 “To change the SUB Code” p.225 “To change the SEP Code” p.225 “To set the International TX Mode” p.225 “To select the fax header” p.226 “To set label insertion” Using a Fax Destination as a sender A Press [Protection].
Fax Destination To change the SUB Code A Press [Adv. Features], and then press [SUB Code]. B Press [Change] under “TX SUB Code”. C Enter the new SUB Code, and then press [OK]. D To change the password, press [Change] under “Password (SID)”. E Enter the new password, and then press [OK]. F Press [OK]. To change the SEP Code A Press [Adv. Features], and then press [SEP Code]. B Press [Change] under “RX SEP Code”. C Enter the new SEP Code, and then press [OK].
Registering Addresses and Users for Facsimile/Scanner Functions To set label insertion When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end. A Press [Change] under “Label Insertion”. B Press [On]. C Press [Change] under “Line 2”. D Select the new standard message or press [Manual Entry] to enter the new message. E Enter the new message, and then press [OK]. F Press [OK]. G Press [Change] under “Line 3”.
Fax Destination C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name whose fax destination you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination. F Press [Fax Dest.]. G Press [Change] under “Fax Destination”. H Press [Delete All]. 7 I Press [OK] twice. J Press the {User Tools/Counter} key.
Registering Addresses and Users for Facsimile/Scanner Functions IP-Fax Destination This section describes how to register a IP-Fax destination. Note ❒ For details about sending an IP-Fax, “Sending by IP-Fax”, Facsimile Reference. Reference “Sending by IP-Fax”, Facsimile Reference Registering an IP-Fax Destination A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected.
Fax Destination I Press [Change] under “Fax Destination”. J Enter the IP-Fax destination. K Press [OK] twice. Note ❒ To register the name, see “Registering Names”. Reference p.207 “Registering Names” p.211 “Registering a User Code” p.255 “Registering Names to a Group” “Entering Text”, About This Machine Changing a Registered IP-Fax Destination A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected.
Registering Addresses and Users for Facsimile/Scanner Functions G Press [Change] under “Fax Destination”. H Enter the new destination, and then press [OK]. I Press [OK]. J Press [OK]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.209 “Changing a Registered Name” 7 “Entering Text”, About This Machine Using the IP–Fax Destination as the sender A Press [Protection]. B Press [Sender] under “Use Name as”.
Fax Destination To program the SUB Code A Press [Adv. Features], and then press [SUB Code]. B Press [Change] under “TX SUB Code”. C Enter the SUB Code, and then press [OK]. D To enter a password, press [Change] under “Password (SID)”. E Enter a password using the number keys, and then press [OK]. F Press [OK]. To program the SEP Code A Press [Adv. Features], and then press [SEP Code]. B Press [Change] under “RX SEP Code”. C Enter a SEP Code using the number keys, and then press [OK].
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered IP-Fax Destination If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected.
E-mail Destination E-mail Destination This section describes the procedure for registering, changing, and deleting Email Destination. Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by email. • It is easy to select the e-mail destination if you register “Name” and “Key Display” as the e-mail destination. • You can register e-mail destinations as a group.
Registering Addresses and Users for Facsimile/Scanner Functions E Select the name whose e-mail address you want to register. Press the name key, or enter the registered number using the number keys. F Press [E-mail]. G Press [Change]. H Enter the e-mail address. 7 I Press [OK]. J Select [E-mail / Internet Fax Destination] or [Internet Fax Destination Only]. K If you want to use Internet fax, specify whether or not to use ”Send via SMTP Server”. L Press [OK].
E-mail Destination Changing an E-mail Destination A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name whose e-mail address you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination. 7 F Press [E-mail]. G Press [Change] under “E-mail Address”.
Registering Addresses and Users for Facsimile/Scanner Functions Using the e-mail address as the sender A Press [Protection]. B Press [Sender] under “Use Name as”. Deleting an E-mail Destination A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name whose e-mail address you want to delete. 7 Press the name key, or enter the registered number using the number keys.
Registering Folders Registering Folders This section describes the procedure for registering, changing, and deleting folders. By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. • FTP Use when sending files to an FTP server. • NCP Use when sending files to an Net- Ware server. Note ❒ For details about protocols, server names, and folder levels, consult your network administrator.
Registering Addresses and Users for Facsimile/Scanner Functions Registering an SMB Folder This section describes how to register an SMB folder. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name whose folder you want to register. Press the name key, or enter the registered number using the number keys. F Press [Auth. Info]. G Press [TNext]. 7 H Press [Specify Other Auth.
Registering Folders N Press [Folder]. O Press [SMB]. P Specify the path. For details about how to specify the path manually, see “To locate the SMB folder manually”. For details about how to specify the path using Browse Network, see “To locate the SMB folder using Browse Network”. Q Press [Connection Test] to check the path is set correctly. R Press [Exit]. S Press [OK]. T Press [Exit]. 7 Note ❒ To register the name, see “Registering Names”. ❒ You can enter up to 128 characters for the user name.
Registering Addresses and Users for Facsimile/Scanner Functions To locate the SMB folder manually A Press [Change] under “Path”. B Enter the path where the folder is located. C Press [OK]. If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the path again. Note ❒ Enter the path using this format: “\\ServerName\Share- Name\PathName”. ❒ You can also enter an IPv4 address. ❒ You can enter a path using up to 256 characters.
Registering Folders If a Login Screen Appears This section describes how to log on to the machine if the login screen appears when you try to access a folder by browsing the network. If you have not specified folder authentication, or if an incorrect user name or password has been entered for folder authentication, the login screen appears. A Enter the login user name, and then press [OK]. Enter the login user name specified for folder authentication. B Enter the password, and then press [OK].
Registering Addresses and Users for Facsimile/Scanner Functions H Press [Connection Test] to check the path is set correctly. I Press [OK]. J Press [Exit]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.209 “Changing a Registered Name” p.240 “To locate the SMB folder manually” p.240 “To locate the SMB folder using Browse Network” To change the protocol This section describes how to change the protocol. A Press [FTP] or [NCP].
Registering Folders Changing SMB settings This section describes how to change SMB settings. A Press [Change] of path name. B Enter the name of the path on which the folder is located, and then press [OK]. Note ❒ The folder destination can be selected using “Browse Network”. Reference p.240 “To locate the SMB folder using Browse Network” Deleting an SMB registered folder This section describes how to delete the registered SMB folder. A [System Settings]. 7 B Press [Administrator Tools].
Registering Addresses and Users for Facsimile/Scanner Functions J Press [Exit]. Note ❒ To delete the name, key display, and title, see “Deleting a Registered Name”. Reference p.210 “Deleting a Registered Name” Using FTP to Connect This section describes the procedure for registering, changing, and deleting FTP folders. Note ❒ To register a shared folder configured in Windows, see “Using SMB to Connect”. ❒ To register a folder in an NetWare server, see “Using NCP to Connect”. Reference p.
Registering Folders F Press [Auth. Info], and then press [TNext]. G Press [Specify Other Auth. Info] on the right side of “Folder Authentication”. H Press [Change] under “Login User Name”. I Enter the login user name, and then press [OK]. J Press [Change] under “Login Password”. K Enter the password, and then press [OK]. L Enter the password again to confirm, and then press [OK]. M Press [Folder]. N Press [FTP]. 7 O Press [Change] under “Server Name”. P Enter the server name, and then press [OK].
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ To register the name, see “Registering Names”. ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ 7 You can enter up to 64 characters for the user name. You can enter up to 64 characters for the password. You can enter a server name using up to 64 characters. You can enter an absolute path, using this format: “/user/ home/username”; or a relative path, using this format: “directory/sub-directory”.
Registering Folders E Select the name whose folder you want to change, and then press [Folder]. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination. F Press [Folder]. G Select the items you want to change. H Press [Connection Test] to check the path is set correctly. I Press [OK]. J Press [Exit].
Registering Addresses and Users for Facsimile/Scanner Functions Changing items under FTP This section describes how to change the registered FTP folder. A Press [Change] under “Port Number”. B Enter the new port number, and then press {#}. C Press [Change] under “Server Name”. D Enter the new server name, and then press [OK]. E Press [Change] under “Path”. F Enter the new path, and then press [OK]. Deleting an FTP Folder This section describes how to delete the registered FTP folder.
Registering Folders J Press [Exit]. Note ❒ To delete a name entirely, see “Deleting a Registered Name”. Reference p.210 “Deleting a Registered Name” Using NCP to Connect This section describes the procedure for registering, changing, and deleting NCP folders. Note ❒ To register a shared folder configured in Windows, see “Using SMB to Connect”. ❒ To register a folder in an FTP server, see “Using FTP to Connect”. Reference p.237 “Using SMB to Connect” p.
Registering Addresses and Users for Facsimile/Scanner Functions F Press [Auth. Info], and then press [TNext]. G Press [Specify Other Auth. Info] on the right side of “Folder Authentication”. H Press [Change] under “Login User Name”. I Enter the login user name, and then press [OK]. J Press [Change] under “Login Password”. K Enter the password, and then press [OK]. L Enter the password again to confirm, and then press [OK]. M Press [Folder]. N Press [NCP]. O Select “Connection Type”.
Registering Folders To locate the NCP folder manually This section describes how to locate the NCP folder manually. A Press [Change] under “Path”. B Enter the path where the folder is located. C [OK]. D Press [Connection Test] to check the path is set correctly. E Press [Exit].
Registering Addresses and Users for Facsimile/Scanner Functions Changing an NCP registered folder This section describes how to change the registered NCP folder. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the user of the registered folder you want to change. Press the name key, or enter the registered number using the number keys.
Registering Folders Changing NCP settings This section describes how to change NCP settings. A Select the type of connection. B Press [Change] of path name. C Enter the name of the path on which the folder is located, and then press [OK]. D Press [Connection Test] to make sure the path is correctly set up. E When you have made the necessary changes to the information, press [OK]. F Press [Exit]. Note ❒ To specify a folder, enter its path directly or select it using Browser Network. Reference p.
Registering Addresses and Users for Facsimile/Scanner Functions Deleting an NCP Folder This section describes how to delete the registered NCP folder. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select a user of the folder you want to delete. Press the name key, or enter the registered number using the number keys.
Registering Names to a Group Registering Names to a Group This section describes how to register names to a group. You can register names to a group to enable easy management of e-mail addresses and folders for each group. To add names to a group, the groups must be registered beforehand. Important ❒ When using Scan to Folder function, you cannot send scan files to a group with over 50 folders registered. ❒ You can register up to 10 groups.
Registering Addresses and Users for Facsimile/Scanner Functions F Press [Change] under “Group Name”. G Enter the group name, and then press [OK]. The Key Display name is set automatically. H Press the title key under “Select Title”, if necessary. I When you want to change the key display, press [Change] under “Key Display”. Enter the key display, and then press [OK]. J Press [OK]. Note ❒ The keys you can select are as follows: 7 • [Frequent]: Added to the page that is displayed first.
Registering Names to a Group B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name to register in a group. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination. F Press [Add to Group]. G Select a group to which you want to add the name to.
Registering Addresses and Users for Facsimile/Scanner Functions Adding a Group to Another Group You can add a group to another group. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Check that [Program / Change] is selected. E Select the group that you want to put into another group. Press the group key, or enter the registered number using the number keys.
Registering Names to a Group G Select the group which you want to add to. The group key that you have selected becomes highlighted, and the group is added to it. 7 H Press [OK]. Displaying Names Registered in a Group You can check the names or groups registered in each group. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Check that [Program / Change] is selected.
Registering Addresses and Users for Facsimile/Scanner Functions E Select the group where the members you want to check is registered. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination. F Press [Programmed User/Group]. All the names registered will be displayed. G Press [OK]. Removing a Name from a Group A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management].
Registering Names to a Group G Select the group from which you want to remove the name. The group key is deselected, and the name is removed from it. H Press [OK]. Deleting a Group Within Another Group A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Check that [Program / Change] is selected. E Select the group that you want to delete from. Press the group key, or enter the registered number during the number keys.
Registering Addresses and Users for Facsimile/Scanner Functions G Select the group that you want to delete from. The group key is deselected and the group is deleted from it. H [OK]. 7 Changing a Group Name A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Check that [Program / Change] is selected.
Registering Names to a Group E Press the group key you want to change. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination. F To change the group name and key display, press [Change] under “Group Name” or “Key Display”. G Enter the new group name or key display, and then press [OK]. H To change the title, press the title key under “Select Title”. I To change the registration number, press [Change] under “Registration No.”.
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Press [Delete]. E Press a group key you want to delete. You can search by the registered name, fax number, user code, folder name, or e-mail address, or IP-Fax destination. 7 F Press [Yes]. G Press [Exit].
Registering a Protection Code Registering a Protection Code This section describes how to register a Protection Code. You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. • Sender's names You can prevent misuse of sender's names. Reference p.3 “Accessing User Tools” p.
Registering Addresses and Users for Facsimile/Scanner Functions F Press [Protection]. G Press [Destination] or [Sender] under “Use Name as”. 7 Both [Destination] and [Sender] can be selected at the same time. H Press [Folder Destination] or [Sender] under “Protection Object”. I Press [Change] under “Protection Code”. J Enter a protection code using the number keys, and then press {#}. K Press [OK]. L Press [Exit]. Note ❒ You can specify a protection code of up to eight digits.
Registering a Protection Code Registering a Protection Code to a Group User This section describes how to register a Protection Code to a Group User. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Check that [Program / Change] is selected. E Press the group key you want to register or enter the registered number using the number keys. 7 F Press [Protection]. G Press [Folder Destination] under “Protection Object”.
Registering Addresses and Users for Facsimile/Scanner Functions Registering SMTP and LDAP Authentication This section describes how to register SMTP and LDAP Authentication. SMTP Authentication This section describes how to register SMTP Authentication. For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand.
Registering SMTP and LDAP Authentication H Press [Change] under “Login User Name”. I Enter the login user name, and then press [OK]. J Press [Change] under “Login Password”. K Enter the password, and then press [OK]. L Enter the password again to confirm, and then press [OK]. M [OK]. Note ❒ To register the name, see “Registering Names”. ❒ You can enter up to 191 characters for the user name. ❒ When using POP before SMTP Authentication, you can enter up to 63 alphanumeric characters.
Registering Addresses and Users for Facsimile/Scanner Functions LDAP Authentication This section describes how to register LDAP Authentication. For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server. To use an LDAP server, you need to program it beforehand.
Registering SMTP and LDAP Authentication H Press [Change] under “Login User Name”. I Enter the login user name, and then press [OK]. J Press [Change] under “Login Password”. K Enter the password, and then press [OK]. L Enter the password again to confirm, and then press [OK]. M Press [OK]. Note ❒ To register the name, see “Registering Names”.
Registering Addresses and Users for Facsimile/Scanner Functions 7 272
8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed papers by displaying the counter. For details on how to access respective settings, see “Accessing User Tools”. Changing the Display Language You can change the language used on the display. English is set as default. A Press [Français]. The language is changed to French. B Press [Sortie]. The menu appears in French. Reference p.
Other User Tools Enquiry The enquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the following: ❖ Supplies • Telephone No. to order • Toner • Staple • Staple (Centre) ❖ Machine Maintenance/Repair • Telephone No. • Serial No. of Machine ❖ Sales Representative • Telephone No. A Press [Enquiry]. 8 Enquiry information appears. B Press [Print Enquiry List].
Enquiry C Press the {Start} key. Enquiry information prints out. D Press [Exit] twice. Reference p.
Other User Tools Counter Displaying the Total Counter You can display the total counter value used for all functions. You can also print out a counter data list. A Press [Counter]. B To print a counter list, press [Print Counter List]. 8 C Press the {Start} key. A counter list prints out. D Press [Exit] twice. Reference p.
9. Appendix Information about Installed Software expat • The software including controller, etc. (hereinafter “software”) installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations. • Information relating to the expat is available at: http://expat.sourceforge.
Appendix NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted. A full source code can be found at http://www.
Information about Installed Software 2.Authors Name List All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors. • This product includes software developed by Jonathan R. Stone for the NetBSD Project.
Appendix Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Reserved a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.
Information about Installed Software SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Appendix MD4 Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc.
Information about Installed Software Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version.
Appendix Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2.
Information about Installed Software This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.
Appendix THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Information about Installed Software - RSA is no longer included, found in the OpenSSL library - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instead we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is no longer included - TSS has been removed - MD5 is now external, in the OpenSSL library - RC4 support has been replaced with ARC4 support from OpenSSL - Blowfish is now external,
Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMITTED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GENERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCURATE OR LOSSES SUSTAINED BY YOU OR THIRD PARTIES OR A FAILURE OF THE PROGRAM TO OPERATE WITH A
Information about Installed Software 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Appendix THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
INDEX C 1 Sided to 2 Sided Auto Margin / TtoB, 92 1 Sided to 2 Sided Auto Margin / TtoT, 92 2 Sided Print, 124 A Accessing User Tools, 3 Address Book, 201 Address Book / Change Order, 63 Address Book / Edit Title, 63 Address Book Management, 63 Address Book / Program / Change / Delete Group, 63 Address Book / Switch Title, 63 ADF Original Table Elevation, 39 Adjust Sound Volume, 117 Administrator Authentication Management, 63 Administrator's E-mail Address, 56 Administrator Tools / System Settings, 63 AOF
Copy on Designating Page in Combine, 92 Copy Order in Combine, 92 Copy Orientation in Duplex Mode, 85 Copy Quality, 85 Counter, 276 Courier Font, 191 Customize Function / Copier, 85 Customize Function / Document Server Print, 85 Customize Function / Document Server Storage, 85 D Data Format, 193 Data Security for Copying, 63 Date Stamp, 99 DDNS Configuration, 49 Default Printer Language, 186 Default User Name / Password (Send), 56 Delete All Files in Document Server, 63 Delete All Logs, 63 Delete All Store
Front Cover Sheet Tray, 43 Front Margin / Left / Right, 92 Front Margin / Top / Bottom, 92 Function Priority, 39 Function Reset Timer, 39 G General Features / Copier/ Document Server Features, 85 General Features / Facsimile Features, 117 General Features / System Settings, 39 General Settings / Scanner Features, 195 H H.323 Settings, 130 Hex Dump, 181 Host Interface / Printer Features, 190 Host Name, 49 I IEEE 802.
P 296 Page Numbering, 100 Page Numbering in Combine (Page Numbering), 100 Page Numbering Initial Letter, 100 Page Size, 186 Panel Key Sound, 39 Panel Off Timer, 47 Paper Display, 85 Paper Tray, 124, 158 Paper Tray Priority / Copier, 43 Paper Tray Priority / Facsimile, 43 Paper Tray Priority / Printer, 43 Paper Type: Bypass Tray, 43 Paper Type / Tray 1, 43 Paper Type / Tray 2, 43 Paper Type / Tray 3, 43 Parallel Communication Speed, 52 Parallel Interface, 52 Parallel Timing, 52 Parameter Setting, 130 Param
Registering a Protection Code to a Group User, 267 Registering a Protection Code to a Single User, 265 Registering a User Code, 211 Registering Fax Information, 140, 141 Registering Folders, 237 Registering LDAP Authentication, 268, 270 Registering Names, 207 Registering Names to a Group, 255, 256 Registering SMTP Authentication, 268 Removing a Name from a Group, 260 Reproduction Ratio / Copier/ Document Server Features, 90 R / E Ratio, 90 R / E Ratio Priority, 90 Reserved Job Waiting Time, 186 Resolution,
Stamp Format (Preset Stamp), 96 Stamp Language (Preset Stamp), 96 Stamp on Designating Slip Sheet (Page Numbering), 100 Stamp Position (Page Numbering), 100 Stamp Setting (Date Stamp), 99 Stamp Setting (Stamp Text), 102 Stamp Text, 102 Staple Position, 103 Staple Type, 186 Stored File E-mail Method, 199 Stored Reception File User Setting, 124 Sub Paper Size, 186 Superimpose (Date Stamp), 99 Superimpose (Page Numbering), 100 Superimpose (Stamp Text), 102 Switch Original Counter Display, 85 Switch Reception M
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Trademarks Microsoft®, Windows® and Windows NT®, Windows Server®, and Windows Vista® are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Operating Instructions General Settings Guide Type for MP 6000/Aficio MP 6000 Type for MP 7000/Aficio MP 7000 Type for MP 8000/Aficio MP 8000 AE AE D052-7652
