Operating Instructions General Settings Guide 1 Connecting the Machine 2 System Settings 3 Copier / Document Server Features 4 Facsimile Features 5 Printer Features 6 Scanner Features 7 Registering Addresses and Users for Facsimile/Scanner Functions 8 Other User Tools 9 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 Display Panel..........................................................................................................
3. Copier / Document Server Features General Features..................................................................................................91 Reproduction Ratio..............................................................................................96 Edit ......................................................................................................................100 Stamp ..............................................................................................................
Box Settings .......................................................................................................170 Programming/Changing Personal Boxes ...............................................................170 Deleting Personal Boxes........................................................................................173 Programming/Changing Information Boxes ...........................................................174 Deleting Information Boxes .............................................
E-mail Destination..............................................................................................234 Registering an E-mail Destination..........................................................................234 Changing an E-mail Destination.............................................................................236 Deleting an E-mail Destination...............................................................................237 Registering Folders .........................................
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine. Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.
Display Panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display panel.
Accessing User Tools (System Settings) This section is for Administrators in charge of this machine. User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the {Energy Saver} or {Clear Modes} key is pressed. ❒ Default settings are shown in bold type. Reference p.
B Select the menu. To change the System Settings, Press [System Settings]. To change the Copier / Document Server Features, Press [Copier / Document Server Features]. To change the Facsimile Features, Press [Facsimile Features]. To change the Printer Features, Press [Printer Features]. To change the Scanner Features, Press [Scanner Features]. To adjust colour registration or gradation, press [Maintenance]. To change the language used on the display, press [English].
Quitting User Tools This section describes how to end User Tools. A Press the {User Tools/Counter} key. AMG003S Note ❒ You can also quit User Tools by pressing [Exit]. Menu Protect Using Menu Protect, you can prevent unauthenticated users from changing the user tools. Menu Protect can be specified for each of the following user tools menus. • Copier / Document Server Features • Facsimile Features • Printer Features • Scanner Features For details, consult your administrator.
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1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section explains how to identify the machine’s interface and connect the machine according to the network environment. AMC004S 1. IEEE 1394 ports (optional) 4. IEEE 1284 port (optional) Ports for connecting the IEEE 1394 interface cable Port for connecting the IEEE 1284 interface cable 2. USB2.0 port 5.
Connecting the Machine Connecting to the Ethernet Interface Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface. 1 Important ❒ If the main power switch is on, turn it off. A A ferrite core for the Ethernet cable is supplied with this machine. Make a loop in the cable about 15cm (5.9 inch) (A) from the machine end of the cable. Attach the ferrite core. AEV047S B Make sure the main power switch of the machine is off. C Connect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
Connecting to the Interfaces E Turn on the main power switch of the machine. 1 AME005S A B Indicator (green) Lights up green when the machine is connected correctly to the network. Indicator (yellow) Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation. Note ❒ For details about installing the printer driver, see "Preparing the Machine", Printer Reference.
Connecting the Machine Note ❒ This machine does not come with a USB interface cable. Make sure you purchase the appropriate cable for the machine and your computer. ❒ The USB2.0 interface board is supported by Windows 98SE / Me / 2000 / XP, Windows Server 2003, Mac OS X 10.3.3 or higher. • For Windows 98SE / Me: Make sure to install “USB Printing Support". When used with Windows 98SE / Me, only a speed equal to that of USB1.1 is possible.
Connecting to the Interfaces Reference "Turning On the Power", About This Machine "Preparing the Machine", Printer Reference 1 Connecting to the IEEE 1284 Interface Connect the IEEE 1284 interface cable to the IEEE 1284 interface board. A Make sure the main power switch on the machine is off. If the main power switch is on, turn it off. B Turn off the main power switch of the host computer. C Connect the IEEE 1284 interface cable to the IEEE 1284 port.
Connecting the Machine Connecting to the IEEE 802.11b (Wireless LAN) Interface Connect to the IEEE 802.11b (wireless LAN) interface. 1 Note ❒ Check the settings of the IPv4 address and subnet mask of this machine. ❒ For details about how to set the IPv4 address and subnet mask from the control panel of the machine, see "Interface Settings". Reference p.60 “Network” Setup Procedure Set up IEEE 802.
Connecting to the Interfaces Note ❒ Select [802.11 Ad-hoc Mode] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. 1 ❒ For details about how to specify wireless LAN settings from the control panel on the machine, see "IEEE 802.11b". ❒ For details about how to specify wireless LAN settings from other than the control panel on the machine, see "Using Utilities to Make Settings".
Connecting the Machine ❖ When using in adhoc mode / 802.11 ad hoc mode 1 1 2 ZGDH600J 1. If the IEEE 802.11b interface unit is functioning, the LED lights up in orange. 2. If it is connected properly to the network, the LED is green when in ad hoc mode or 802.11 ad hoc mode. If the LED is blinking, the machine is searching for devices. The LED will light after a few seconds. Print the configuration page to verify settings.
Network Settings Network Settings This section describes the network settings you can change with User Tools (System Settings). Make settings according to functions you want to use and the interface to be connected. 1 Important ❒ These settings should be made by the system administrator, or with the advice the system administrator. Settings Required to Use the Printer/LAN-Fax This section lists the settings required for using the printer or LAN-Fax function.
Connecting the Machine Menu 1 User Tool Setting Requirements Interface Settings/Network Permit SNMPv3 Communication As required Interface Settings/Network Permit SSL/TLS Communication As required Interface Settings/Network Host Name As required Interface Settings/Network Machine Name As required Note ❒ IPv6 can be used only for the printer function. ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active].
Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using the printer or LAN-Fax function with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings".
Connecting the Machine Settings Required to Use Internet Fax This section lists the settings required for using Internet Fax. 1 Ethernet This section lists the settings required for using Internet Fax. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Network Settings Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ [SMTP Server] and [Fax E-mail Account] must be specified in order to use the send function. ❒ When [POP before SMTP] is set to [On], also make setting for [Reception Protocol] and [POP3 / IMAP4 Settings].
Connecting the Machine Menu 1 User Tool Setting Requirements File Transfer Administrator's E-mail Address As required File Transfer E-mail Communication Port Neccessary File Transfer E-mail Reception Interval As required File Transfer Max.
Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using Internet Fax with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Connecting the Machine Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ [SMTP Server] and [Fax E-mail Account] must be specified in order to use the send function.
Network Settings Menu User Tool Setting Requirements Interface Settings/Network Permit SNMPv3 Communication As required Interface Settings/Network Host Name As required File Transfer SMTP Server Neccessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer POP3 / IMAP4 Settings As required File Transfer Administrator's E-mail Address As required File Transfer E-mail Communication Port A
Connecting the Machine IEEE 1394 (IPv4 over 1394) This section lists the settings required for sending e-mail with IEEE 1394 interface cable. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for sending e-mail with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Connecting the Machine Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. ❒ When [POP before SMTP] is set to [On], also make setting for [Reception Protocol] and [POP3 / IMAP4 Settings]. ❒ When setting [POP before SMTP] to [On], check[POP3] port number in [E-mail Communication Port].
Network Settings Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence. 1 Reference p.60 “Interface Settings” p.70 “File Transfer” IEEE 1394 (IPv4 over 1394) This section lists the settings required for sending file with IEEE 1394 interface cable.
Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for sending file with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Network Settings Settings Required to Use the Network Delivery Scanner This section lists the settings required for delivering data to network. 1 Ethernet This section lists the settings required for delivering data to network with ethernet cable. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Connecting the Machine IEEE 1394 (IPv4 over 1394) This section lists the settings required for delivering data to network with IEEE 1394 interface cable. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for delivering data to network with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Connecting the Machine Settings Required to Use Network TWAIN Scanner This section lists the settings required for using TWAIN Scanner under the network environment. 1 Ethernet This section lists the settings required for using network TWAIN Scanner with Ethernet cable. For details about how to specify the settings, see "Interface Settings".
Network Settings IEEE 1394 (IPv4 over 1394) This section lists the settings required for using network TWAIN Scanner with IEEE 1394 interface cable. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using network TWAIN Scanner with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings".
Network Settings Settings Required to Use Document Server This section lists the settings required for using Document Server function under the network environment. 1 Ethernet This section lists the settings required for using Document Server function with Ethernet cable. For details about how to specify the settings, see "Interface Settings".
Connecting the Machine IEEE 1394 (IPv4 over 1394) This section lists the settings required for using Document Server function with IEEE 1394 interface cable. For details about how to specify the settings, see "Interface Settings".
Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using Document Server function with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Settings".
Connecting the Machine Using Utilities to Make Network Settings You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. 1 Note ❒ For details about using Web Image Monitor, see "Using Web Image Monitor", Network Guide. ❒ For details about using SmartDeviceMonitor for Admin, see "Using SmartDeviceMonitor for Admin", Network Guide. ❒ For Details about using telnet, see "Remote Maintenance", Network Guide.
Network Settings ❖ [Network] → [Machine IPv6 Address] → [Manual Configuration Address] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. 1 ❖ [Network] → [IPv6 Stateless Address Autoconfiguration] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.
Connecting the Machine ❖ [Network] → [WINS Configuration] → [On] → [Secondary WINS Server] • Web Image Monirot:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. 1 ❖ [Network] → [WINS Configuration] → [On] → [Scope ID] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting.
Network Settings ❖ [Network] → [NCP Delivery Protocol] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Can be used for specifying the setting. • telnet:Cannot be used for specifying the setting. 1 ❖ [Network] → [NW Frame Type] → [Auto Select] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting.
Connecting the Machine ❖ [Network] → [Ethernet Speed] • Web Image Monitor:Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting. 1 ❖ [Network] → [LAN Type] → [Ethernet] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖ [Network] → [LAN Type] → [IEEE 802.
Network Settings ❖ [IEEE 1394] → [DDNS Configuration] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. 1 ❖ [IEEE 1394] → [IPv4 over 1394] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting.
Connecting the Machine ❖ [IEEE 802.11b] → [SSID Setting] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. 1 ❖ [IEEE 802.11b] → [Channel] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖ [IEEE 802.
Network Settings ❖ [File Transfer] → [POP3 / IMAP4 Settings] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting. 1 ❖ [File Transfer] → [Administrator's E-mail Address] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting.
Connecting the Machine ❖ [File Transfer] → [Scanner Resend Interval Time] • Web Image Monitor:Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting. 1 ❖ [File Transfer] → [Number of Scanner Resends] • Web Image Monitor:Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting.
Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to a Telephone Line and Telephone 1 This section describes how to connect the machine to the telephone lines and select the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. Important ❒ Make sure the connector is the correct type before you start. 1 2 3 AMC025S 1. External telephone connector 2. G3 interface unit connector 3.
Connecting the Machine Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using "Administrator Tools". 1 Note ❒ This function is not available in some regions. Reference p.
2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access [System Settings], see "Accessing User tools (System Settings)". Reference p.3 “Accessing User Tools (System Settings)” General Features This section describes the user tools in the General Features menu under System Settings. ❖ Program / Change / Delete User Text You can register text phrases you often use when specifying settings, such as “.com" and "Regards". You can register up to 40 entries.
System Settings ❖ Warm Up Notice (copier/Document Server) You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on. • On • Off ❖ Copy Count Display (copier/Document Server) The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down).
General Features ❖ Output: Copier (copier) Specify a tray to which documents are delivered. 2 AMC002S 1. Finisher Shift Tray 2. Finisher Upper Tray 3. Finisher Shift Tray 4. Finisher Booklet Tray • • • • 5. Finisher Upper Tray 6. Finisher Shift Tray 7. Internal Tray 1 8. Internal Tray 2 Internal Tray 1 Internal Tray 2 Finisher Upper Tray Finisher Shift Tray ❖ Output: Document Server (Document Server) Specify a tray to which documents are delivered.
System Settings ❖ Output: Printer (printer) Specify a tray to which documents are delivered. The output trays set on the printer driver have priority over the output tray specified below. • Internal Tray 1 • Internal Tray 2 • Finisher Upper Tray • Finisher Shift Tray 2 ❖ System Status/Job List Display Time Specify how long to display the System Status and Job List display for. • On: 15 second(s) • Off By selecting [On], you can specify a display time between 10 and 999 seconds.
Tray Paper Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under System Settings. Important ❒ If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected. 2 ❖ Paper Tray Priority: Copier (copier/Document Server) Specify the tray to supply paper for output.
System Settings ❖ Tray Paper Size: Tray 2-4 Select the size of the paper loaded in the paper tray.
Tray Paper Settings ❖ Paper Type: Bypass Tray Sets the display so you can see what type of paper is loaded in the bypass tray. • Paper Type • No Display • Recycled Paper • Colour Paper • Letterhead • Label Paper • OHP (Transparency) • Special Paper 1-3 • Cardstock • Preprinted Paper • Bond Paper • Paper Thickness • Thin Paper • Normal (60-81g/m2, 16-22lb.) • Middle Thick (82-105g/m2, 22-28lb.) • Thick 1 (106-169g/m2, 28.5-44.9lb.) • Thick 2 (170-219g/m2, 45-58lb.) • Thick 3 (220-253g/m2, 58.5-67lb.
System Settings • Paper Thickness • Thin Paper • Normal (60-81g/m2, 16-22lb.) • Middle Thick (82-105g/m2, 22-28lb.) • Thick 1 (106-169g/m2, 28.5-44.9lb.) • Thick 2 (170-219g/m2, 45-58lb.) • Copying Method in Duplex • 2 Sided Copy • 1 Sided Copy • Apply Auto Paper Select • Yes • No 2 ❖ Cover Sheet Tray Allows you to specify and display the paper tray that is setting cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.
Tray Paper Settings ❖ Slip Sheet Tray Allows you to specify and display the paper tray that is inserting slip sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.
System Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after the Auto Off operation is referred to as "Off mode", or "Sleep mode". For the Auto Off Timer, specify the time to elapse before Auto Off. The default setting is 60 minute(s).
Timer Settings ❖ Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. The time can be set from 30 to 999 seconds, using the number keys. The default setting is 30 second(s). ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets. • On • Off The time can be set from 10 to 999 seconds, using the number keys. The default setting is 60 second(s).
System Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Network 2 This section describes the user tools in the Network menu under Interface Settings. ❖ Machine IPv4 Address Before using this machine in the network environment, you must specify the IPv4 address and subnet mask. When you select [Specify], enter the [Machine IPv4 Address] and [Sub-net Mask] as "xxx.xxx.xxx.xxx" ("x" indicates a number).
Interface Settings ❖ IPv6 Stateless Address Autoconfiguration Specify IPv6 Stateless Address Autoconfiguration. • Active • Inactive ❖ DNS Configuration Make settings for the DNS server. When you select [Specify], enter the DNS Server IPv4 address as “xxx.xxx.xxx.xxx"(“x" indicates a number). • Auto-Obtain (DHCP) • Specify • DNS Server 1: 000.000.000.000 • DNS Server 2: 000.000.000.000 • DNS Server 3: 000.000.000.000 2 ❖ DDNS Configuration Specify the DDNS settings.
System Settings ❖ NCP Delivery Protocol Select the protocol for NCP delivery. • IPX Priority • TCP / IP Priority • IPX Only • TCP / IP Only If you select “IPX Only” or “TCP / IP Only”, you cannot switch the protocol even if you cannot connect with it. If “NetWare” in [Effective Protocol] is set to “Inactive”, you can only use TCP/IP. 2 ❖ NW Frame Type Select the frame type when you use NetWare. • Auto Select • Ethernet II • Ethernet 802.2 • Ethernet 802.
Interface Settings ❖ LAN Type When you have installed the IEEE 802.11b interface unit, select the method of connection. • Ethernet • IEEE 802.11b [LAN Type] is displayed when wireless LAN board is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected, the selected interface has priority. 2 ❖ Ping Command Check the network connection with ping command using given IPv4 address. If you fail to connect to the network, check the following, and then retry the ping command.
System Settings Parallel Interface This section describes the user tools in the Parallel Interface menu under Interface Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board. 2 ❖ Parallel Timing Sets the timing for the control signal of the parallel interface. • ACK Outside • ACK Inside • STB Down ❖ Parallel Communication Speed Sets the communication speed for the parallel interface.
Interface Settings IEEE 1394 This section describes the user tools in the IEEE 1394 menu under Interface Settings. [IEEE 1394] is displayed when this machine is installed with the IEEE 1394 interface board. 2 ❖ IPv4 Address Before using this machine in the network environment, you must specify the IPv4 address and subnet mask. When you select [Specify], enter the [Machine IPv4 Address] and [Sub-net Mask] as "xxx.xxx.xxx.xxx" ("x" indicates a number).
System Settings ❖ WINS Configuration Specify the WINS server settings. If [On] is selected, specify the WINS Server IPv4 address as “xxx.xxx.xxx.xxx" (“xxx" indicates a number). If DHCP is in use, specify the [Scope ID]. Enter [Scope ID] using up to 31 characters. • On • Primary WINS Server:000.000.000.000 • Secondary WINS Server:000.000.000.
Interface Settings IEEE 802.11b This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wireless LAN interface board. Be sure to make all settings simultaneously. 2 ❖ Communication Mode Specifies the communication mode of the wireless LAN. • 802.11 Ad-hoc Mode • Ad-hoc Mode • Infrastructure Mode ❖ SSID Setting Specifies SSID to distinguish the access point in infrastructure mode or 802.11 ad hoc mode.
System Settings ❖ Wireless LAN Signal When using in infrastructure mode, you can check the machine's radio wave status using the control panel. Radio wave status is displayed when you press [Wireless LAN Signal]. ❖ Transmission Speed Specifies the communication speed of the IEEE 802.11b (wireless LAN). • Auto Select • 11Mbps Fixed • 5.5Mbps Fixed • 2Mbps Fixed • 1Mbps Fixed 2 ❖ Restore Factory Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults.
Interface Settings Print List You can check items related to the network environment. The configuration page shows the current network settings and network information. A Press [System Settings]. B Press [Interface Settings]. 2 C Press [Print List]. D Press the {Start} key. The configuration page is printed. E Press [Exit]. F Press the {User Tools/Counter} key. Note ❒ You can also exit by pressing [Exit] on the User Tools main menu.
System Settings File Transfer This section describes the user tools in the File Transfer menu under System Settings. ❖ Delivery Option Enables or disables sending stored or scanned documents to the ScanRouter delivery server. • On • Main Delivery Server IPv4 Address • Sub Delivery Server IPv4 Address • Off Specify this option when selecting whether or not to use the ScanRouter delivery software. If you do, you will have to preregister I/O devices in the ScanRouter delivery software.
File Transfer • File to Deliver Specify whether all received fax documents or only received fax documents that include delivery codes (ID or SUB/SEP codes) are sent to the ScanRouter delivery software. • File with Delivery Code • Print File • Delivery Failure File If a received fax document cannot be sent to the ScanRouter delivery software, it is stored in memory. To print a stored file, select [Print File], to delete, select [Delete File].
System Settings • SMTP AUTH • On User Name Enter the user name using up to 191 characters. Spaces cannot be entered. Depending on the SMTP server type, "realm" must be specified. Add "@" after the user name, as in "user name@realm". E-mail Address Password Enter the password using up to 63 characters. Spaces cannot be entered. Encryption: Auto / On / Off [Encryption]-[Auto]: Use If the authentication method is PLAIN, LOGIN, CRAM-MD5, or DIGEST-MD5.
File Transfer ❖ POP3 / IMAP4 Settings Specify the POP3/IMAP4 server name for receiving Internet faxes. The specified POP3/IMAP4 server name is used for [POP before SMTP]. • Server Name If DNS is in use, enter the host name. If DNS is not in use, enter the POP3/IMAP4 or server IPv4 address. Enter POP3/IMAP4 server name using up to 127 characters. Spaces cannot be entered. • Encryption • Auto Password encryption is automatically set according to the POP/IMAP server settings. • On Encrypt password.
System Settings ❖ E-mail Reception Interval Specify, in minutes, the time interval for receiving Internet faxes via POP3 or IMAP4 server. • On: 15 minute(s) • Off If [On] is selected, the time interval can be specified from 2 to 1440 in increments of one minute. 2 ❖ Max. Reception E-mail Size Specify the maximum reception e-mail size for receiving Internet faxes. • 2MB Enter a size from one to 50 MB in increments of one megabyte.
File Transfer ❖ Program / Change / Delete E-mail Message You can program, change, or delete the e-mail message used when sending an Internet fax or scan file as an attachment. • Program / Change A Press [System Settings]. B Press [File Transfer]. C Press [TNext]. D Press [Program / Change / Delete E-mail Message]. E Press [Program / Change]. F Press [Not Programmed]. G Press [Change]. H Enter a name, and the press [OK]. Enter the name using up to 20 characters. I Press [Edit].
System Settings ❖ Auto Specify Sender Name Set whether or not to specify the name of the sender when sending e-mail. • On If you select [On], the specified e-mail address will appear in the “From:" box. If you do not specify the sender’s address, the administrator’s e-mail address will appear in the “From:" box.
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools menu under System Settings. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Administrator Tools settings. 2 ❖ Address Book Management You can add, change or delete information registered in the Address Book. For details, see “Address Book”.
System Settings ❖ Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program / Change You can register and change groups. • Names You can register a name, key display, registration number, and title selection. • Programmed User/Group You can check the names or groups registered in each group. • Protection You can register a protection code.
Administrator Tools D Press the name key to be move. 2 E You can select a name using the number keys. Press the name key in the place you want to move to. The user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward. If you move the selected user key forward, the user key currently at the selected position is moved backward. If you move the selected user key backward, the user key currently at the selected position is moved forward.
System Settings ❖ Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order. • Print in Title 3 Order Prints the Address Book in Title 3 order. • Print Group Dial List Prints the group Address Book. A Press [System Settings]. B Press [Administrator Tools]. C Press [Print Address Book: Destination List]. D Select the print format.
Administrator Tools E F Enter the new name, and then press [OK]. Press [OK]. ❖ Address Book: Switch Title Specifies the title to select a name. • Title 1 • Title 2 • Title 3 2 ❖ Back Up / Restore Address Book You can back up the machine’s address book to external storage or restore the backup copy from the external storage. • Back Up You can back up the machine’s address book to external storage. • Restore You can restore the backup copy of the address book from external storage.
System Settings ❖ User Authentication Management • User Code Auth. Using User Code Authentication, you can limit the available functions and supervise their use. When using User Code Authentication, register the user code. Using the Printer PC Control function, you can obtain a log of prints corresponding to the codes entered using the printer driver. If User Code Authentication has been specified, Auto Colour Select cannot be used.
Administrator Tools ❖ Auto Delete File in Document Server Specify whether documents stored in the Document Server will or will not be deleted after a specified period of time. • On: 3 day(s) • Off If you select [On], documents stored subsequently are deleted after the specified period. If you select [Off], documents are not automatically deleted. If you select [On], enter a number of days from 1 to 180 (in 1 day increments).
System Settings ❖ LDAP Search Specify whether or not to use the LDAP server for searching. • On • Off If you select [Off], LDAP server list will not appear on the searching display. ❖ AOF (Always On) Specify whether or not to use Auto Off. • On • Off 2 ❖ Firmware Version You can check the version of the software installed in this machine. ❖ Network Security Level For details about this function, consult your administrator.
Administrator Tools Program / Change/Delete LDAP Server This section explains how to specify the LDAP server settings. To program/change the LDAP server A Press [System Settings]. B Press [Administrator Tools]. C Press [Program / Change / Delete LDAP Server]. D Check that [Program / Change] is selected. E Select the LDAP server you want to program or change. 2 When programming the server, select [Not Programmed]. F Set each item as necessary. G Press [OK] after setting each item.
System Settings Programming the LDAP server This section explains how to specify the LDAP server settings. To enter an identification name A Press [Change] under “Name”. 2 Register a name for the LDAP server that will appear on the server selection screen of the LDAP search operation. B Enter the server’s identification name. C Press [OK]. To enter a server name A Press [Change] under “Server Name”. Register the LDAP server’s host name or IPv4 address. B Enter the LDAP server name. C Press [OK].
Administrator Tools To enter a port number A Press [Change] under “Port No.”. Specify the port number for communicating with the LDAP server. Specify a port that is compliant with your environment. B Enter the port number using the number keys, and then press the {#} key. 2 When SSL is set to [On], the port number automatically changes to “636”. To start SSL communication A Press [On]. Use SSL to communicate with the LDAP server. To use SSL, the LDAP server must support SSL.
System Settings To enter the user name and password A Press [TNext]. B Press [Change] under “User Name”. When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for each individual or each search. 2 C Enter the user name, and then press [OK]. Procedures for the user name setting differ depending on server environment.
Administrator Tools To set search conditions A Press [TNext] twice. B Press [Change] for items you want to use as search conditions from the following: [Name], [E-mail Address], [Fax Number], [Company Name], and [Department Name]. You can enter an attribute as a typical search keyword. Using the entered attribute, the function searches the LDAP server’s Address Book. 2 C Enter the attribute you want to use when searching for e-mail addresses, and then press [OK].
System Settings E Enter the key display, and then press [OK]. The registered “key display” appears as a keyword for searching LDAP. • Without key display registration 2 • With key display registration The key does not appear on the search screen unless both “Attribute” and “Key Display” are registered. Make sure you register both to use the optional search.
3. Copier / Document Server Features This chapter describes user tools in the Copier / Document Server Features menu. For details on how to access [Copier / Document Server Features], see "Accessing User Tools (Sytem Settings)". Reference p.3 “Accessing User Tools (System Settings)” General Features This section describes the user tools in the General Features menu under Copier / Document Server Features.
Copier / Document Server Features ❖ Original Photo Type Priority When you select “Text / Photo” or “Photo” in “Original Type Priority”, you can change the settings of the selected original type. • Glossy Photo • Printed Photo • Copied Photo ❖ Original Type Display You can have the original types shown on the initial display. • Display • Hide If you select [Hide], the display is as below. 3 ❖ Paper Display You can choose to have the available paper trays and sizes shown on the initial display.
General Features ❖ Copy Orientation in Duplex Mode You can set the copy orientation when making two-sided copies. • Top to Top • Top to Bottom ❖ Max. Copy Quantity The maximum copy quantity can be set between 1 and 999. The default setting is 999 sheets. ❖ Auto Tray Switching If you load paper of the same size in two or more trays, the machine automatically shifts to the other when the first tray runs out of paper (when Auto Paper Select is selected.) This function is called “Auto Tray Switching”.
Copier / Document Server Features ❖ Customize: Copier Function Key You can assign up to six frequently-used functions to Copy Function keys.
General Features • 4 Holes Left • 4 Holes Top • Positive/Negative ❖ Customize: Document Server Storage key You can assign up to six frequently-used functions to Document Server Storage keys.
Copier / Document Server Features Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Copier / Document Server Features. ❖ Shortcut R/E You can register up to three frequently used Reduce / Enlarge ratios other than the fixed Reduce / Enlarge ratio and have them shown on the initial display. You can also change registered Reduce/ Enlarge ratios.
Reproduction Ratio • 81/2”×14” → 11”×17” (121%) • 81/2”×11” → 11”×17” (129%) • 81/2”×81/2” → 81/2”×14” (155%) • 51/2"×81/2" → 11"×17" (200%) • 400% • User R/E Ratio (25-400%) • Off Default: • F1: 73% • F2: 155% • F3: 93% 3 ❖ Reproduction Ratio Specify the enlargement and reduction ratios that appear if [Reduce / Enlarge] is pressed on the copier screen.
Copier / Document Server Features • Inch version • 25% • 11”×17” → 51/2”×81/2” (50%) • 11”×17” → 81/2”×11” (65%) • 11”×15” → 81/2”×11” (73%) • 81/2”×14” → 81/2”×11” (78%) • F → 81/2”×11” (85%) • 93% • 81/2”×14” → 11”×17” (121%) • 81/2”×11” → 11”×17” (129%) • 81/2”×81/2” → 81/2”×14” (155%) • 51/2"×81/2" → 11"×17" (200%) • 400% • User R/E Ratio (25-400%) 3 ❖ R/E Ratio Priority You can set the ratio with priority when [Reduce / Enlarge] is pressed.
Reproduction Ratio • Inch version • 400% • 200% • 155% • 129% • 121% • 93% • 85% • 78% • 73% • 65% • 50% • 25% 3 ❖ Ratio for Create Margin You can set a Reduce / Enlarge ratio when registering Create Margin in a shortcut key. Enter a ratio using number keys (in the range of 90 to 99%). The default setting is 93%.
Copier / Document Server Features Edit This section describes the user tools in the Edit menu under Copier / Document Server Features. Enter the width of the binding margin with the number keys as follows: • Metric version: 0–30 mm (in increments of 1 mm) • Inch version: 0"-1.2" (in increments of 0.1 inch) Enter the width of the erased margin with the number keys as follows: • Metric version: 2–99 mm (in increments of 1 mm) • Inch version: 0.1"-3.9" (in increments of 0.1 inch) An image of approximately 1.
Edit ❖ Back Margin: Top/Bottom Specify top and bottom margins on the back side of copies in Margin Adjustment mode. • Top • Bottom Default: • Metric version: T / B: 0mm • Inch version: T / B: 0.0" ❖ 1 Sided → 2 Sided Auto Margin: TtoT In 1 sided to 2 sided Duplex mode, you can specify the margins on the back side. The margin is set to the same value of “Back Margin: Left/Right". • Left • Right Default: • Metric version: Right 5 mm • Inch version: Right 0.
Copier / Document Server Features ❖ Front Cover Copy in Combine You can make a combined copy on the front cover sheet when you select Front Cover mode. GCST019E • Combine • Don not Combine 3 ❖ Copy Order in Combine You can set the copy order in Combine mode to Left to Right or Top to Bottom. GCAH090E • • • • From Left to Right Form Right to Left Bottom Left Top to Bttm from RIght ❖ Orientation: Booklet, Magazine You can select the orientation of copies to open when using Booklet or Magazine mode.
Edit ❖ Image Repeat Separation Line You can select a separation line and colour using the Image Repeat function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid 3 • Broken A • Broken B • Crop Marks Line colour (Full Colour): • Yellow • Red • Cyan • Magenta • Green • Blue • Black Separation lines cannot be specified when using [None]. In “Black and White”, printing will be done in black. The image area of approximately 1.5 mm (0.
Copier / Document Server Features ❖ Double Copies Separation Line You can select a separation line using the Double Copies function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid 3 • Broken A • Broken B • Crop Marks Line colour (Full Colour): • Yellow • Red • Cyan • Magenta • Green • Blue • Black Separation lines cannot be specified when using [None]. In “Black and White”, printing will be done in black. The image area of approximately 1.5 mm (0.
Edit ❖ Separation Line in Combine You can select a separation line using the Combine function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid 3 • Broken A • Broken B • Crop Marks Line colour (Full Colour): • Yellow • Red • Cyan • Magenta • Green • Blue • Black Separation lines cannot be specified when using [None]. In “Black and White”, printing will be done in black. The image area of approximately 1.5 mm (0.
Copier / Document Server Features Stamp This section describes the user tools in the Stamp menu under Copier / Document Server Features. Background Numbering This section describes the user tools in the Background Numbering menu under Stamp. 3 ❖ Size You can set the size of the numbers. • Small • Normal • Large ❖ Density You can set the density of the numbers. • Light • Normal • Dark • Very Dark ❖ Stamp Colour You can set the colour of the numbers.
Stamp Preset Stamp This section describes the user tools in the Preset Stamp menu under Stamp. ❖ Stamp Language You can select the language of the message printed in Stamp mode. • English • German • French • Italian • Spanish • Dutch • Portuguese • Polish • Czech • Swedish • Finnish • Hungarian • Norwegian • Danish • Russian • Japanese • Simplified Chinese • Traditional Chinese • Hangul 3 ❖ Stamp Priority You can select the stamp type given priority when [Preset Stamp] is pressed.
Copier / Document Server Features ❖ Stamp Format Specify how each of stamp is printed. • Stamp Position Specify where to print the stamp. • Top Left • Top Centre • Top Right • Centre Left • Centre • Centre RIght • Bottom Left • Bttm Centre • Bottom Right • Stamp Position You can adjust the position of the stamp within the available range as shown below.
Stamp • Density You can set the pattern used to print the stamp. • Normal The stamp is printed on the image. You cannot check which parts will overlap. • Lighter The image can be seen through the stamp. • Lightest The image appears even clearer than in the Lighter setting. • Page to Stamp You can have the stamp printed on the first page or all pages. • All Pages • 1st Page Only 3 ❖ Stamp Colour Sets the stamp print colour.
Copier / Document Server Features User Stamp This section describes the user tools in the User Stamp menu under Stamp. ❖ Program/Delete Stamp You can register, change, or delete these designs as user stamps. You can register up to four custom stamps with your favourite designs. ❖ Stamp Format:1-4 Specify how each of registered User Stamps 1 to 4 is printed. • Stamp Position Specify where to print the User Stamp.
Stamp • Page to Stamp Sets whether to print the stamp on all pages or only the first page. • All Pages • 1st Page Only ❖ Stamp Colour:1-4 Sets the colour registered in User Stamp colour (1 to 4). • Yellow • Red • Cyan • Magenta • Green • Blue • Black 3 Reference "User Stamp", Copy/Document Server Reference Date Stamp This section describes the user tools in the Date Stamp menu under Stamp. ❖ Format You can select the date format for Date Stamp mode. • MM / DD / YYYY • MM.DD.YYYY • DD / MM / YYYY • DD.
Copier / Document Server Features ❖ Size You can set the Date Stamp size. • Auto • Large • Middle • Small ❖ Superimpose You can have the Date Stamp printed in white when it overlaps black parts of the image. • On • Off 3 ❖ Stamp Colour You can set the selected priority colour when printing the date. • Yellow • Red • Cyan • Magenta • Green • Blue • Black 112 ❖ Stamp Setting Specify how Date Stamp is printed. • Stamp Position Specify where to print the Date Stamp.
Stamp • Inch version: "Top Left"…T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Top Centre"…T/B: 0.1"-5.7", L/R: 2.8"-2.8" "Top Right"…T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Bottom Left"…T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Bttm Centre"…T/B: 0.1"-5.7", L/R: 2.8"-2.8" "Bottom Right"…T/B: 0.1"-5.7", L/R: 0.1"-5.7" • Page to Stamp Sets whether to print the stamp on all pages or only the first page. • All Pages • 1st Page Only 3 Page Numbering This section describes the user tools in the Page Numbering menu under Stamp.
Copier / Document Server Features ❖ Page Numbering in Combine You can set page numbering when using the Combine function and the Page Numbering function together. • Per Original • Per Copy ❖ Stamp Position on Designating Page You can select to print the page number onto slip sheets when using the Designate function set to [Copy] and the Page Numbering function together. • On • Off 3 ❖ Stamp Position Specify how each of stamp is printed. • Stamp Position Specify where to print the stamp.
Stamp ❖ Stamp Colour You can set the selected priority colour when printing the date. • Yellow • Red • Cyan • Magenta • Green • Blue • Black 3 ❖ Page Numbering Initial Letter You can select the page numbering initial letter between "P1, P2.../P.1, P.2..." and "S1, S2.../S.1, S.2...". • P1, P2.../P.1, P.2... • S1, S2.../S.1, S.2...
Copier / Document Server Features Input/Output This section describes the user tools in the Input/Output menu under Copier / Document Server Features. ❖ Switch to Batch You can select to have Batch mode or SADF mode displayed when you press the [Special Original] key. • Batch • SADF 3 ❖ SADF Auto Reset In SADF mode, an original must be set within a specified time after the previous original has been fed. You can adjust this time from 3 to 99 seconds in increments of 1 second.
Input/Output ❖ Select Stapling Position Specify which Top 2 staples or Bottom shown on the initial display with priority. The optional 500-sheet finisher, 1000-sheet finisher, or booklet finisher is required to use this function. • Top Slant/Left • Bottom Slant/Left • Lett 2 • Top 2 • Top • Bottom • Saddle Stitch • Off 3 ❖ Select Punch Type Specify which punch type (2 holes or 3 holes) has priority to be shown on the initial display.
Copier / Document Server Features ❖ Simplified Screen: Finishing Types You can select which key is displayed with higher priority for “Finishing Types” on the Simplified Screen.
Adjust Colour Image Adjust Colour Image This section describes the user tools in the Adjust Colour Image menu under Copier / Document Server Features. ❖ ADS Background (Full Colour) "The background density is adjusted to skip the texture and copy. You can adjust the background density up to 5 levels when in Full Colour. Centre of the 5 level adjustment is set by default.
Copier / Document Server Features Settings for the Document Server For details, see "System Settings", and "Copier / Document Server Features".
4. Facsimile Features This chapter describes user tools in the Facsimile Features menu. For details on how to access [Facsimile Features], see "Accessing User Tools (System Settings)". Reference p.3 “Accessing User Tools (System Settings)” General Features This section describes the user tools in the General Features menu under Facsimile Features. ❖ Quick Operation Key (1-3) Frequently used functions programmed as Quick Operation keys are shown on the menu immediately after the power is turned on.
Facsimile Features • SUB Code TX • SEP Code Reception • BCC Transmission • Off Up to three functions can be programmed to a Quick Operation keys. Functions that appear dimmed have already been set. ❖ Switch Title of Quick Dial Table Select the title to be shown on the destination list. • Title 1 • Title 2 • Title 3 4 ❖ Search Destination Select a destination list to be used in "Search Destination". You can select from Address Book, or registered LDAP Server.
General Features ❖ Box Setting: Print List You can print a list or the Personal Boxes, Information Boxes, and Transfer Boxes currently programmed. ❖ On Hook Mode Release Time Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing. • 1 minute • 3 minutes • 5 minutes • 10 minutes Reference p.
Facsimile Features Scan Settings This section describes the user tools in the Scan Settings menu under Facsimile Features. ❖ Program / Change / Delete Scan Size You can program, change, or cancel frequently used scan sizes. For details about programming Scan Size, see "Program / Change / Delete Scan Size". Reference p.
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Facsimile Features. ❖ Max. E-mail Size Specify to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason. When this function is set to on, transmission of e-mail that exceeds the set size is aborted. • On • Off When e-mail exceeds the maximum file size, an Error Report is output, and the e-mail is deleted.
Facsimile Features ❖ Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party. It is useful for personalizing messages such as sending greetings. You can program three standard messages. You cannot change the “Confidential", “Urgent", “Please phone.", or “Copy to corres. section" messages. The procedure is the same for both programming and changing. A Press [Facsimile Features]. B Press [Send Settings].
Send Settings ❖ Backup File TX Setting You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission. By setting [Backup File TX Setting] to [On] and selecting the destination folder, you can automatically send to the selected folder the backup of a file sent by Memory Transmission using the machine’s control panel, Web Image Monitor, DeskTopBinder, or LAN-Fax. Select the destination folder for the backup file from the address book.
Facsimile Features Reception Settings This section describes the user tools in the Reception Settings menu under Facsimile Features. ❖ Switch Reception Mode Specify the method for receiving fax documents. • Manual Reception • Auto Reception ❖ Program Special Sender By programming particular receivers as Special Sender in advance, you can have Special Senders treated differently. For details about how to program Special Sender, see "Special Senders to Treat Differently".
Reception Settings ❖ Stored Reception File User Setting The administrator can be specified for managing documents stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Monitor or DeskTopBinder. You must register the administrator's User Code to the destination list in advance. This function is only available when [Store] is selected in "Reception File Setting".
Facsimile Features A Press [On]. B Press [Change], and then enter the sending e-mail address to be authorized. C If you make a mistake, press [Backspace] or [Clear], and then enter again. Press [OK] twice. 4 ❖ 2 Sided Print Specify whether or not received fax documents are to be printed on both sides of the paper. • On • Off ❖ Checkered Mark Specify whether or not a checkered mark is to be printed on the first page of received fax documents.
Reception Settings ❖ Print Reception Time Specify whether or not the received date, time, and file number are printed at the bottom of received fax documents. • On • Off ❖ Reception File Print Quantity Specify the number of copies to be printed for each fax document received. • 1 to 10 set(s) ❖ Paper Tray Use this function to print fax documents received from programmed senders and fax documents from other senders, using different paper trays.
Facsimile Features 4 E Select the line type. F Select a tray to deliver the received paper onto, and then press [OK]. If you want to specify another line type, repeat from step E. ❖ Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-mail address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders.
Reception Settings ❖ Memory Lock Reception When you switch Memory Lock on, received documents are stored in memory and not printed automatically. When a document is received in the Memory Lock mode, the Confidential File indicator blinks. To print this document, enter the Memory Lock ID. A user without the ID cannot print the document. This prevents unauthorized users from accessing the document. To use Memory Lock, program the Memory Lock ID, and then switch Memory Lock on.
Facsimile Features Initial Settings This section describes the user tools in the Initial Settings menu under Facsimile Features. ❖ Parameter Setting User Parameters allow you to customize various settings to suit your needs. For details about Parameter Setting, see "Parameter Settings". ❖ Parameter Setting: Print List You can print Paramer Setting list. Print this list to see the current User Parameter settings. However, not all the parameter settings are printed. A Press [Facsimile Features].
Initial Settings ❖ Program Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. A Press [Facsimile Features]. B Press [Initial Settings]. C Press [Program Memory Lock ID]. D Enter an ID using the number keys, and then press [OK]. A Memory Lock ID can be any four-digit number, except 0000. 4 E If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. Press the {User Tools/Counter} key.
Facsimile Features ❖ Program Fax Information Program information to be shown on the display of the other machine and printed as a report. The following information can be programmed. • Fax Header • Own Name • Own Fax Number For details about how to program Fax Information, see "Registering Fax Information" ❖ Enable H.323 Specify whether or not H.323 is used for IP-Fax transmission. • On • Off 4 ❖ Enable SIP Specify whether or not SIP is used for IP-Fax transmission. • On • Off ❖ H.
Initial Settings ❖ SIP Settings Set the SIP server's IPv4 address or host name, and SIP user name. If you select [On] using the User Parameters, you can use the SIP server. See “Parameter Settings” ( switch 34, bit 1). You can use alphanumeric symbols (lower and upper cases) and symbols (";", "?", ":", "&", "=", "+", "$", ",", "-", "_", ".", "!", "~", "*", "#", "‘", "(", ")", "%", "/", and "@") for registration of the SIP User Name in SIP Settings. Make sure you enter these characters correctly.
Facsimile Features F G H Press [Change] for “Prefix”. Enter the Prefix using the number keys, and then press [OK]. To change the existing prefix, press [Clear], and then enter a new prefix. For documents sent using a gateway to G3 Fax, prefixes can be used. If the first several digits of IP-Fax number and the gateway- specific prefix are identical, documents can be transmitted using the registered digits of the gateway.
Reception File Setting Reception File Setting Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly or download them as images to a computer using a Web Image Monitor or DeskTopBinder. If you select printing without saving, documents are printed each time they are received.
Facsimile Features E Press the {User Tools/Counter} key. Note ❒ You can use “Parameter Settings” (switch 10, bit 5) to select whether or not to print stored received documents. See “Parameter Settings”. ❒ If [Store] is selected and a destination for notification is specified, notification of document reception can be sent to the specified e-mail address. ❒ Documents saved on the hard disk are categorized as received and stored documents.
Program / Change / Delete Scan Size Program / Change / Delete Scan Size Program frequently used scan sizes. Important ❒ When programming or changing a scan size, it is recommended that you make a record of the new size. When you select a scan size to scan a custom size original, two custom sizes are available (Program Size 1 and Program Size 2). Use these functions to program a custom size in advance. The procedure is the same for programming and changing. You can program up to two sizes.
Facsimile Features F Select a vertical size, and then press [OK]. The displayed vertical size differs depending on the selected unit. When [mm] is selected, [Auto Detect], [210 mm (A4)], [257 mm (B4 JIS)], [297 mm (A3)], [216 mm (8 1/2)], and [279 mm (11)] are shown. When [inch] is selected, [Auto Detect], [8.3 inch (A4)], [10.1 inch (B4 JIS)], [11.7 inch (A3)], [8.5 inch], and [11.0 inch] are shown. To cancel a scan size, press [Cancel]. 4 G Press [Exit]. H Press the {User Tools/Counter} key.
Registering Fax Information Registering Fax Information You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒ You can confirm programmed settings from the User Parameter List. It is recommended that you print and keep the User Parameter List when you program or change settings. See “Parameter List”.
Facsimile Features Registering Fax Information A Press [Facsimile Features]. B Press [Initial Settings]. C Press [Program Fax Information]. D Select the Fax Information you want to register or change. 4 E Register the name and facsimile number. F Press [Exit]. Registering a Fax Header A Check that [Fax Header] is selected. B Press [First Name] or [Second Name]. C Enter a fax header, and then press [OK].
Registering Fax Information Registering an Own Name A Press [Own Name]. B Press [Own Name]. 4 C Enter your own facsimile's number using the number keys, and then press [OK]. Registering Fax Header A Press [Fax No.]. B Select line type to program. The display differs depending on the optional units installed on the machine. C Enter your own facsimile's number using the number keys, and then press [OK]. To enter a + sign or a space, press [+] or [Space].
Facsimile Features Deleting Fax Information A Press [Facsimile Features]. B Press [Initial Settings]. C Press [Program Fax Information]. D Press [Fax Header], [Own Name], or [Own Fax Number] to delete. E Press the item you want to delete. F Press [Backspace] or [Delete All], and then press [OK]. When deleting your own facsimile's number, press [Clear] or the {Clear/Stop} key, and then press [OK]. 4 G [Exit]. H Press the {User tools/Counter} key.
Forwarding Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your documents to be sent to that office. You can also specify a “folder" as the forwarding destination. Important ❒ To use this function, set Forwarding under Reception Settings to On (enable). ❒ You can select end receivers only from among destinations programmed in the Address Book.
Facsimile Features Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. However, a maximum of 500 destinations can be specified in a group. A Press [Facsimile Features]. B Press [Reception Settings]. C Press [Forwarding]. D Press [On]. 4 If there is an End Receiver already programmed, a receiver name is shown. If you want to change the receiver, press [Receiver] and proceed to stepE.
Forwarding E Specify an End Receiver using the destination list, and then press [OK]. The receiver name is shown to the right of [Receiver]. Press the key on the left of the display to switch the destination between fax number, email address, IP-Fax destination, and folder. Set a folder destination in Address Book Management under Administrator Tools in the System Settings menu. See “Registering Folders". If you have specified a folder for forwarding, you can specify the file format used for forwarding.
Facsimile Features Quitting the forwarding function A Press [Facsimile Features]. B Press [Reception Settings]. C Press [Forwarding]. D Press [Off], and then press [OK]. 4 E Press the {User Tools/Counter} key. Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been forwarded. The receiver can distinguish between forwarded and normally received documents. This function is not available when memory forwarding is performed to a folder destination. Reference p.
Parameter Settings Parameter Settings User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. ❖ Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0" or “1". The right most bit is bit 0 and the left most is bit 7. You can adjust the settings to match your needs by switching the value of bits between “0" and “1".
Facsimile Features Switch Bit Item 0 05 Substitute the reception when the machine cannot print (because paper is jammed, all paper trays have run out of paper, toner is empty, or all paper trays are out of order) • 00: Enabled uncondition ally (Free) 2,1 1 • 01: Enabled when Own Name/ Own Fax Number is received • 10: Enabled for Closed Network Code match 4 • 11: Disabled (Reception off) 152 05 5 Print sheet is limited to that which has high- Off est priority.
Parameter Settings Switch Bit Item 0 1 15 Selecting the available paper feed tray. 001: Tray 1 - 0, 1, 2 010: Tray 2 011: Tray 3 100: Tray 4 101: Large Capacity Tray (LCT) 15 5 Whether or not to select the available paper feed tray. Off On 17 2 Whether you need to press [Add] after speci- Not necesfying a destination with the Destination key sary when broadcasting Necessary 17 3 Whether or not to reset the settings when original is scanned.
Facsimile Features Switch Bit Item 0 1 20 Reprinting time of stored documents in memory that could not be printed using LAN-Fax Driver 0000:0 minutes - 5,4,3,2 0001:1 minutes 0010:2 minutes 0011:3 minutes 0100:4 minutes 0101:5 minutes 0110:6 minutes 4 0111:7 minutes 1000:8 minutes 1001:9 minutes 1010:10 minutes 1011:11 minutes 1100:12 minutes 1101:13 minutes 1110:14 minutes 1111:15 minutes 154 21 0 Print results of sending Reception Notice Re- Off (print quest message only when an error occur
Parameter Settings Switch Bit Item 0 1 22 1 Detect a dial tone before sending faxes when using the telephone line (LINE2) Not detect (Off) Detect (On) 22 2 Detect a dial tone before sending faxes when using the telephone line (LINE3) Not detect (Off) Detect (On) 24 0 Store documents that could not be transmitted in memory Off On 24 1 Length of time documents that could not be transmitted are stored in memory 24 hours 72 hours 24 2 Whether to retain the stored file permanently No 3
Facsimile Features Switch Bit Item 0 36 Maximum number of redials when sending a backup file 00000000: 7, 6, 5, 4, 3, 2, 1, 0 1 1 time(s) 00000001: 2 time(s) 00000010: 3 time(s) . . 11000000: 195 time(s) . .
Parameter Settings Changing the User Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Settings may require options, or other settings may need to be made beforehand. ❒ It is recommended that you print and keep a User Parameter list when you program or change a User Parameter. ❒ Do not change any bit switches other than those shown on the previous pages. A Press [Facsimile Features]. B Press [Initial Settings]. C Press [Parameter Setting].
Facsimile Features Special Senders to Treat Differently By programming particular senders in advance, you can set the following function for each sender: • Authorized RX • Forwarding • Reception File Print Qty • Print 2 Sided • Memory Lock • Paper Tray Use Own Name or Own Fax Number to program your senders. If the sender has a machine of the same manufacturer, program an Own Name that has already been programmed as a sender. If the machine is not from the same manufacturer, Own Fax Number is used.
Special Senders to Treat Differently Note ❒ You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. ❒ The machine cannot differentiate between Polling Reception and Free Polling documents from Special Senders. ❒ You cannot use the following functions with Internet Fax receptions. • Authorized RX • Reception File Print Qty • Memory Lock ❒ You can program up to 24 characters for the sender.
Facsimile Features Reception File Print Quantity Print the specified number of copies of documents received from programmed senders (Special Senders). If you do not program any Special Senders, the machine prints the specified number of copies for all received documents Note ❒ You cannot use multi-copy printing with Memory Lock. ❒ Specify up to 10 copies. Forwarding Print received documents, and then transfer them to those receivers programmed beforehand. Folder destination can be registered.
Special Senders to Treat Differently Memory Lock Store incoming documents from programmed senders (Special Senders) in memory without printing them. People without the Memory Lock ID cannot print the documents, and therefore this function is useful for receiving confidential documents . If you do not program any senders, the machine receives fax document from all senders using Memory Lock reception. Important ❒ You must register Memory Lock ID in advance.
Facsimile Features Programming/Changing Special Senders Program and change Special Senders. A Press [Facsimile Features]. B Press [Reception Settings]. C Press [Program Special Sender]. D Check [Program / Change] is selected. E Select the destination to program or change. 4 F Enter a destination name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number. G Press [Full Agreement] or [Partial Agreement].
Special Senders to Treat Differently H Select the item you want to program. You must select only the item you want to program. To cancel these settings, press [Cancel]. The display returns to that of stepE. 4 I Press [OK]. A Special Sender is programmed. To program another sender, repeat the procedure from stepE. J Press [Exit]. K Press the {User Tools/Counter} key. Reference p.158 “Full/Partial agreement” p.164 “Authorized RX (Authorized Reception)” p.165 “Forwarding” p.
Facsimile Features Authorized RX (Authorized Reception) Specify when programming a Special Sender. A Press [Authorized Reception per Sender]. B Press [On] or [Off], and then press [OK]. 4 Reception File Print Qty Specify when programming a Special Sender. A Press [Reception File Print Quantity per Sender]. B Press [Number of Sets]. C Enter the print quantity using the number keys, and then press [OK].
Special Senders to Treat Differently Forwarding Specify when programming a Special Sender. Important ❒ One forward destination can be registered for eachSpecial Sender. To register two or more forward destinations, use group destinations. However a maximum of 500 destinations can be specified in a group. A Press [Forwarding per Sender]. B Select [On] or [Off]. If you select [Off], proceed to stepD. 4 C Press the Destination key of a forward destination, and then press [OK]. D Press [OK].
Facsimile Features Print 2 Sided Specify when programming a Special Sender. A Press [2 Sided Print per Sender]. B Press [On] or [Off], and then press [OK]. Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for “2 Sided Print" of “Reception Settings". Memory Lock 4 Specify when programming a Special Sender. A Press [Memory Lock Reception per Sender]. B Press [On] or [Off], and then press [OK].
Special Senders to Treat Differently D Press [Initial Set Up]. E Select the function you want to program. 4 In this feature, “Authorized RX” has the same settings as “Reception Settings”. F To programming Authorized RX and Special RX Function, press [Authorized Reception] or [Special Reception Function]. G Press [On] or [Off], and then press [OK]. The illustration shows the “Authorized RX” display as an example. H To programming Bypass Tray Paper Size, press [Bypass Tray Paper Size].
Facsimile Features I Select the size you want to program. If you select [Standard Size], select a paper size displayed, and then proceed to stepN. If you select [Custom Size], proceed to stepK. 4 J Select the size you want to program from the sizes shown. K Make sure that [Vertical] is selected. L Enter the vertical size of the paper using the number keys, and then press the {q} key. Specify a vertical size from 210 mm (8.3") to 297 mm 11.6").
Special Senders to Treat Differently M Enter the horizontal size of the paper using the number keys, and then press the {q} key. Specify a horizontal size from 148 mm (5.9") to 600 mm (23.7"). You cannot enter a size smaller than 148 mm or larger than 600 mm. Each time you press [mm] or [inch], the units switch between “mm” and “inch”. If you enter a length and change the units by pressing [mm] or [inch], it is converted automatically (fractions are rounded off). 4 N Press [OK]. O Press [Exit].
Facsimile Features Box Settings The following functions are for delivery and transfer of documents: • Personal Box • Information Box • Transfer Box ❖ SUB Code and SEP Code SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include numbers, #, *, and spaces. To use this function, you must program a box and SUB/SEP Code beforehand. The other party can send documents to, and retrieve stored documents from, this box using the code.
Box Settings E Select a box to program. When programming a new box, press [*Not Programmed]. To change a box already programmed, press it and proceed to stepH. 4 F Press [Personal Box]. G Enter a box name, and then press [OK]. H Enter a SUB Code. To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again. To change a Box name, press [Box Name], and then repeat from step G. I Specify the settings you require.
Facsimile Features K Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. 4 L Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. To change the password after pressing [OK], press [Change] and repeat stepsK and L, or press [Cancel] and repeat from stepJ. M Press [OK]. N Press [Receiver].
Box Settings R Press the {User Tools/Counter} key. Note ❒ When programming a password, a mark is displayed before the Box name. ❒ Specify a fax number, Internet Fax destination and IP-Fax destination as the transmission destination. ❒ The Fax Header is not printed on delivered documents. ❒ If a document cannot be delivered, a Communication Failure Report is printed and the document is saved as a Confidential Reception document. ❒ You can edit boxes in the same way you program them.
Facsimile Features E If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. 4 F Press [Yes]. To cancel deleting a box, press [No]. The display returns to that of stepD. G Press [Exit]. H Press the {User Tools/Counter} key. Programming/Changing Information Boxes This section describes how to set up an Information Box.
Box Settings E Select the box to program. When programming a new box, press [*Not Programmed]. To change a box already programmed, press it, and then proceed to stepH. If a password is programmed, enter the password, press [OK], and then proceed to stepH. 4 F Press [Information Box]. G Enter a box name, and then press [OK]. H Enter the SEP Code. To change the SEP Code, press [Clear] or the {Clear/Stop} key, and then try again.
Facsimile Features J Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. 4 K Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. L Press [OK]. M Press [Exit]. N Press the {User Tools/Counter} key. Note ❒ You can edit boxes in the same way you program them. However, boxes that are being used cannot be edited.
Box Settings Deleting Information Boxes This section describes how to delete Information Boxes. Important ❒ If there are documents in the box, you cannnot delete the box. A Press [Facsimile Features]. B Press [General Features]. C Press [Box Setting]. D Press [Delete], and then select the box you want to delete. 4 E If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. F Press [Yes].
Facsimile Features Programming/Changing Transfer Boxes This section describes how to set up an Transfer Box. This function turns the machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received, and then relayed to a programmed receiver. Since documents can be sent to multiple destinations in a single transfer request, you can economize on call charges when sending to distant destinations.
Box Settings E Select the box to program. When programming a new box, press [*Not Programmed]. To change a box already programmed, press it, and then proceed to stepH. 4 F Press [Transfer Box]. G Enter a Box name, and then press [OK]. H Enter a SUB Code. To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again. To change Box name, press [Box Name], and then repeat from stepG. I Specify the condition of registration. J To Program End Receivers, Select an End Receiver.
Facsimile Features K Specify End Receivers with Destination keys, and then press [OK]. You can change the display to the fax destination, Internet fax destination, and IP-Fax destination using the key on the left side of the display. A reception station can also be registered as a group destination. In such a case, a maximum of 500 parties including End Receivers 1-5 can be specified in a group. To register another End Receiver, repeat from stepJ. 4 L To program a password, press [Password].
Box Settings Note ❒ After documents are transferred, Transfer Result Reports are not sent back to the sender. ❒ Specify the Internet fax destination and IP-Fax destination as a reception station. ❒ After documents are transferred, they are deleted. ❒ When this function is set to on, the machine prints out the received documents it transfers and a Transfer Result Report after the transfer has finished. If you do not want it to print, contact your service representative.
Facsimile Features E If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. 4 F Press [Yes]. To cancel deleting a special sender, press [No]. The display returns to that of stepD. G Press [Exit]. H Press the {User Tools/Counter} key. Printing the Box List Print a list showing the currently programmed Personal Boxes, Information Boxes, and Transfer Boxes. A Press [Facsimile Features].
5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access [Printer Features], see "Accessing User Tools (System Settings)". Reference p.3 “Accessing User Tools (System Settings)” Test Print This section describes the user tools in the Test Print menu under Printer Features. ❖ Multiple Lists You can print the configuration page and error log. ❖ Configuration Page You can print the machine's current configuration values.
Printer Features ❖ PDF Config./Font Page You can print the current configuration and installed PDF font list. This menu can be selected only when the PostScript 3 unit is installed. ❖ Hex Dump You can print in the Hex Dump mode. Printing the configuration page A Press [Printer Features]. B Press [Configuration Page] on the [List / Test Print]. 5 The configuration page is printed. C Press the {User Tools/Counter} key.
Test Print • Device Connection This item(s) appears when the device option(s) is installed. • HDD: Font / Macro Download Displays the capacity of the hard disk drive. • Printer Language Displays the version number of the printer driver language. • Connection Equipment Displays the installed optional equipments. ❖ Paper Input Displays settings made under Tray Paper Settings menu. ❖ System Displays settings made under the System menu. ❖ PCL Menu Displays settings made under PCL Menu.
Printer Features Maintenance This section describes the user tools in the Maintenance menu under Printer Features. ❖ List / Test Print Lock You can Lock the [List / Test Print] menu. • On • Off ❖ Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the machine. ❖ Delete All Stored Print Jobs You can delete all print jobs stored in the machine. ❖ 4 Colour Graphic Mode • Text Priority Use the optimum CMYK toner combination for text printing.
System System This section describes the user tools in the System menu under Printer Features. ❖ Print Errror Report Select this to have an error report printed when a printer or memory error occurs. • On • Off ❖ Auto Continue You can select this to enable Auto Continue. When it is On, printing continues after a system error occurs. • Off • Immediate • 1 minute • 5 minutes • 10 minutes • 15 minutes 5 ❖ Memory Overflow Select this to have a memory overflow error report printed.
Printer Features ❖ Initial Print Job List You can set the desired type of print job list that appears on the screen when you press [Print Jobs]. • Complete List Displays the list of print jobs stored in the machine. • List Per User ID Displays the list of the User ID who stored a file in the machine. ❖ Memory Usage You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution. • Font Priority This setting uses memory for registering fonts.
System ❖ Printer Language Specify the printer language. • Auto • PCL • PS • PDF This menu appears only when the PostScript 3 unit is installed. ❖ Sub Paper Size You can enable the Auto Substitute Paper Size (A4, LT) feature. • Auto • Off ❖ Page Size You can select the default paper size.
Printer Features ❖ Letterhead Setting You can rotate original images when printing. When printing, original images are always rotated by 180 degrees. Therefore, output might not be as expected when printing onto letterhead or preprinted paper requiring orientation. Using this function, you can specify image rotation. • Off When set to Off, original images are rotated by 180 degrees.
Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. • 128KB • 256KB ❖ I/O Timeout You can set how many seconds the machine should wait before ending a print job. If data from another port usually arrives in the middle of a print job, you should increase this timeout period.
Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. ❖ Orientation You can set the page orientation. • Portrait • Landscape ❖ Form Lines You can set the number of lines per page. • 5 to 128 by 1 Default: Metric version: 64, Inch version: 60 ❖ Font Source You can set the storage location of the default font. • Resident • RAM • HDD • SD RAM, HDD and SD can be selected only when fonts have been downloaded to the machine.
PCL Menu ❖ Symbol Set Specify the set of print characters for the selected font. The available options are as follows: Roman-8, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0 ❖ Courier Font You can select a courier font type.
Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. This menu appears only when the optional PostScript 3 unit is installed. ❖ Data Format You can select a data format. • Binary Data • TBCP This setting is not effective when operating the machine with a parallel or EtherTalk connection. When operating the machine with a parallel connection, and also if the binary data is sent from the printer driver, the print job is canceled.
PDF Menu PDF Menu This section describes the user tools in the PDF Menu under Printer Features. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password • New Password • Confirm New Password A password can be set using on the Web Image Monitor, but in this case the password information is sent through the network. If security is a priority, set the password using this menu from the Control Panel.
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6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access [Scanner Features], see "Accessing User Tools (System Settings)". Reference p.3 “Accessing User Tools (System Settings)” General Settings This section describes the user tools in the General Settings menu under Scanner Features. ❖ Switch Title of Quick Dial Table Select the title to be shown on the destination list.
Scanner Features ❖ Destination List Display Priority 2 In the machine’s address book, select which address book appears by default. You can select either [E-mail Address] or [Folder]. • E-mail Address • Folder ❖ Print & Delete Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/ delivery results reach 100, select whether to print the delivery journal. • Print and Delete All The transmission/delivery journal is printed automatically.
Scan Settings Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. ❖ A.C.S. Sensitivity Level Sets the sensitivity level for judging colur/black and white for scanning originals when [Scan Type] is set to [Auto Colour Select]. ❖ Wait Time for Next Orig.: Exposure Glass When dividing originals and scanning them individually with the exposure glass to form a single file, select [Continuous Wait], [Off], or [Set Wait Time] for the waiting status.
Scanner Features ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status. • Continuous Wait • Set Wait Time: 60 sec. This setting is valid if [SADF] is specified for [Original Feed Type] when scanning. If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing additional originals with the number keys.
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. ❖ Compression (Black & White) Select whether or not to compress black and white scan files. • On • Off Compression reduces the time required for transferring the scan file. The actual time required for file transfer will vary depending on the file size and network load.
Scanner Features ❖ Divide & Send E-mail This function is effective only when [On] is selected for [Max. E-mail Size]. Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail. • Yes (per Max. Size) • Yes (per Page) • Off When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2500) with the number keys.
7. Registering Addresses and Users for Facsimile/Scanner Functions This chaper describes how to register destinations and users in the Address Book. For details on how to access [System Settings] see "Accessing User Tools (System Settings)". Reference p.3 “Accessing User Tools (System Settings)” Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. Important ❒ Address Book data is stored on the hard disk.
Registering Addresses and Users for Facsimile/Scanner Functions ❖ Auth. Info You can register user codes in order to restrict particular functions to certain users, and to check their use of each function. You can also register login user names and login passwords to be used when sending e-mail, sending to folders, or accessing an LDAP server. ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. 7 ❖ Fax Dest.
Address Book ❖ E-mail Address You can register e-mail destinations in the Address Book. ❖ Folder You can register the protocol, path name and server name.
Registering Addresses and Users for Facsimile/Scanner Functions ❖ Add to Group You can put registered e-mail and folder destinations into a group for easier management. Note ❒ You can also use a Web Image Monitor to register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time. ❒ Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book.
Address Book Sending e-mail by Quick Dial By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the fax initial display when sending a document by internet fax. You can also specify an e-mail address by selecting the destination shown on the initial scanner display when sending a document using the scanner function.
Registering Addresses and Users for Facsimile/Scanner Functions Managing users and machine usage Register user codes to limit users to the following functions and check their use of each function: • Copier • Document Server • Facsimile • Scanner • Printer Reference p.
Registering Names Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You ca also use it as a folder destination. You can register up to 2000 names. Registering Names This section describes how to register names. A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Press [New Program].
Registering Addresses and Users for Facsimile/Scanner Functions I Press [OK] twice. J Press the {User Tools/Counter} key. Note ❒ The name can be used for documents in the Document Server. For details about the Document Server, see "Using the Document Server", Copy/ Document Server Reference. ❒ The keys you can select are as follows: • [Frequent]: Added to the page that is displayed first.
Registering Names H To change the title, press the key for the classification you want to use from Select Title. Note ❒ You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. Reference "Entering Text", About This Machine To change a registration number A Press [Change] to the right of “Registration No.” B Enter a new registration number using the number keys, and then press the {q} key.
Registering Addresses and Users for Facsimile/Scanner Functions Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid.
Authentication Information Registering a User Code This section describes how to register a user code. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Press the name whose code is to be registered, or enter the registered number using the number key. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. 7 F Press [Auth. Info].
Registering Addresses and Users for Facsimile/Scanner Functions I Select the functions to be used with the user code from Available Functions. J Press [OK]. K Press [Exit]. L Press the {User Tools/Counter} key. Note ❒ You can enter a one-to eightdigit user code. ❒ To register the name, see Registering Names”. Reference p.209 “Registering Names” 7 Changing a User Code This section describes how to change a user code. Important ❒ Even if you change a user code, the counter value will not be cleared.
Authentication Information D Check that [Program / Change] is selected. E Select the user whose user code you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. F Press [Auth. Info]. G Press [Change], and then enter the new user code using the number keys H Press {q} key. I To change the available functions, press [Auth.
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a User Code This section describes how to delete a user code. Important ❒ After clearing the user code, the counter is automatically cleared. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Press [Delete]. E Select the name whose code is to be deleted. 7 Press the name key, or enter the registered number using the number keys.
Authentication Information Note ❒ To delete a name from the Address Book entirely, see “Deleting a Registered Name”. Reference p.211 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user. A Press [System Settings]. B Press [Administrator Tools]. C Press [Display / Clear / Print Counter per User]. D Select the function usage you want to print from [Copier Counter], [Print Coun- 7 ter], [Fax Counter] or [Scanner Counter].
Registering Addresses and Users for Facsimile/Scanner Functions C Press [Display / Clear / Print Counter per User]. D Select a user code from the left side of the display. Press [Select All on the Page] to select all user codes on the page. E Press [Print Counter List] under Per User. 7 Enter the user code, and then press {q} if the user code is registered. F Select the function usage you want to print from [Copier Counter], [Print Counter], [Fax Counter], and [Scanner Counter]. G Press [Print].
Authentication Information Printing the Counter for All User This section describes how to print the counter for all user. A Press [System Settings]. B Press [Administrator Tools]. C Press [Display / Clear / Print Counter per User]. D Press [Print Counter List] under All Users. 7 Enter the user code, and then press {q} if the user code is registered. E Select the function usage you want to print from [Copier Counter], [Print Counter], [Fax Counter], and [Scanner Counter]. F Press [Print].
Registering Addresses and Users for Facsimile/Scanner Functions Clearing the Number of Prints This section describes how to clear the counter. A Press [System Settings]. B Press [Administrator Tools]. C Press [Display / Clear / Print Counter per User]. D Select the user code to clear. E To clear the number of prints made under a user code, Select the user code from the left side of the display. 7 Press [Select All on the Page] to select all user codes on the page. F Press [Clear] under Per User Codes.
Fax Destination Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function. • It is easy to select the fax destination if you register “Name" and “Key Display" for the fax destination. • You can register fax destinations as a group. For details about registering a group, see "Registering Names to a Group". • You can register fax destinations by selecting them from redial function.
Registering Addresses and Users for Facsimile/Scanner Functions ❖ Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with “To" before it at the top of the sheet. • Standard Message A registered two-line sentence is printed under “Destination Name".
Fax Destination Fax Destination This section describes how to register a fax number. Registering a Fax Destination A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name whose fax destination you want to register. Press the name 7 key, or enter the registered number using the number keys. F Press [Fax Dest.]. G Enter the fax number using the number keys, and then press [OK] under Facsimile No..
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ When a group is registered, you can also add this fax destination to the group. For details about regisering group, see "Registering Names to a Group". ❒ To register the name, see Registering Names”. Reference p.209 “Registering Names” p.225 “Using a Fax Destination as a sender” p.225 “To change the line” p.226 “To change the SUB Code” p.226 “To change the SEP Code” p.226 “To set the International TX Mode” p.
Fax Destination H Press [OK]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.210 “Changing a Registered Name” p.225 “To change the fax number” p.225 “To change the line” p.226 “To change the SUB Code” p.226 “To change the SEP Code” p.226 “To set the International TX Mode” p.226 “To select the fax header” p.227 “To set label insertion” Using a Fax Destination as a sender A Press [Protection]. B Press [Sender] on the right side of Use Name as.
Registering Addresses and Users for Facsimile/Scanner Functions To change the SUB Code A Press [Adv. Features], and then press [SUB Code]. B Press [Change] under TX SUB Code. C Enter the new SUB Code, and then press [OK]. D To change the password, press [Change] under Password (SID). E Enter the new password, and then press [OK]. F Press [OK]. To change the SEP Code A Press [Adv. Features], and then press [SEP Code]. B Press [Change] under RX SEP Code. C Enter the new SEP Code, and then press [OK].
Fax Destination To set label insertion When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end. A Press [Change] under Label Insertion. B Press [On]. C Press [Change] under Line 2. D Select the new standard message or press [Manual Entry] to enter the new message. E Enter the new message, and then press [OK]. F Press [OK]. G Press [Change] under Line 3. H Select the new standard message,and then press [OK].
Registering Addresses and Users for Facsimile/Scanner Functions C Press [Address Book Management]. D Press [Delete]. E Select the name whose fax destination you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. F Press [Fax Dest.]. G Press [Change] under Facsimile No.. H Press [Delete All]. 7 I Press [OK] twice. J Press the {User Tools/Counter} key.
Fax Destination IP-Fax Destination This section describes how to register a IP-Fax destination. Note ❒ For details about sending an IP-Fax, "Sending by IP-Fax", Facsimile Reference. Reference "Sending by IP-Fax", Facsimile Reference Registering an IP-Fax Destination A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name whose IP-Fax destination you want to register.
Registering Addresses and Users for Facsimile/Scanner Functions I Enter the IP-Fax destination. J Press [OK] twice. Note ❒ To register the name, see Registering Names”. Reference p.209 “Registering Names” p.213 “Registering a User Code” p.255 “Registering Names to a Group” "Entering Text", About This Machine Changing a Registered IP-Fax Destination A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected.
Fax Destination G Press [Change] under ”Fax Destination”. H Enter the new destination, and then press [OK]. I Press [OK]. J Press [OK]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.210 “Changing a Registered Name” 7 "Entering Text", About This Machine Using the IP–Fax Destination as the sender A Press [Protection]. B Press [Sender] under [Use Name as]. To change the IP-Fax Destination A Press [Change] under [Use Name as].
Registering Addresses and Users for Facsimile/Scanner Functions To program the SUB Code A Press [Adv. Features], and then press [SUB Code]. B Press [Change] under TX SUB Code. C Enter the SUB Code, and then press [OK]. D To enter a password, press [Change] under Password (SID). E Enter a password using the number keys, and then press [OK]. F Press [OK]. To program the SEP Code A Press [Adv. Features], and then press [SUB Code]. B Press [Change] under RX SEP Code.
Fax Destination Deleting a Registered IP-Fax Destination If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Press [Delete]. E Select the name whose IP-Fax destination you want to delete.
Registering Addresses and Users for Facsimile/Scanner Functions E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by email. • It is easy to select the e-mail destination if you register “Name" and “Key Display" as the e-mail destination. • You can register e-mail destinations as a group. • You can use the e-mail address as the sender's address when sending scan files in scanner mode.
E-mail Destination G Press [Change]. H Enter the e-mail address. 7 I Press [OK]. J Select [E-mail / Internet Fax Destination] or [Internet Fax Destination Only]. K If you want to use internet fax, specify whether or not to use " Send via SMTP Server". L Press [OK]. Note ❒ You can enter up to 128 characters for the e-mail address. ❒ To register the name, see Registering Names”. Reference p.209 “Registering Names” p.213 “Registering a User Code” p.
Registering Addresses and Users for Facsimile/Scanner Functions Changing an E-mail Destination A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name whose e-mail address you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. 7 F Press [E-mail].
E-mail Destination Using the e-mail address as the sender A Press [Protection]. B Press [Sender] under [Use Name as]. Deleting an E-mail Destination A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Press [Delete]. E Select the name whose e-mail address you want to delete. 7 Press the name key, or enter the registered number using the number keys.
Registering Addresses and Users for Facsimile/Scanner Functions Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. • FTP Use when sending files to an FTP server. • NCP Use when sending files to an Net- Ware server. Note ❒ For details about protocols, server names, and folder levels, consult your network administrator.
Registering Folders C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name whose folder you want to register. Press the name key, or enter the registered number using the number keys. F Press [Auth. Info], and then press [Next]. G Press [Specify Other Auth. Info] on the right side of Folder Authentication. H Press [Change] under Login User Name. I Enter the login user name, and then press [OK]. J Press [Change] under Login Password.
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ To register the name, see Registering Names”. ❒ ❒ ❒ ❒ You can enter up to 64 characters for the user name. You can enter up to 64 characters for the password. You can enter a path using up to 128 characters. To specify a folder, you can either enter the path manually or locate the folder by browsing the network. ❒ If the connection test fails, check the settings, and then try again.
Registering Folders To locate the folder using Browse Network A Press [Browse Network]. The client computers sharing the same network as the machine appear. Network display only lists client computers you are authorized to access. B Select a client computer. Shared folders under it appear. You can press [Up One Level] to switch between levels. C Select the folder you want to register. D [OK].
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Folder A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name whose folder you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. 7 F Press [Folder].
Registering Folders To change the protocol A Press [FTP] or [NCP]. B A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. C Enter each item again. Reference p.244 “Registering a Folder” 7 Deleting a registered folder A [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Press [Delete]. E Select the name whose folder you want to delete.
Registering Addresses and Users for Facsimile/Scanner Functions F Press [Folder]. G Press the protocol which is not currently selected. A confirmation message appears. H Press [Yes]. I Press [OK]. J Press [Exit]. Note ❒ To delete the name, key display, and title, see “Deleting a Registered Name”. Reference p.211 “Deleting a Registered Name” Using FTP to Connect Note ❒ To register a shared folder configured in Windows, see “Using SMB to Connect”.
Registering Folders E Select the name whose folder you want to register. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. F Press [Auth. Info], and then press [Next]. G Press [Specify Other Auth. Info] on the right side of Folder Authentication. H Press [Change] under Login User Name. I Enter the login user name, and then press [OK]. J Press [Change] under Login Password. K Enter the password, and then press [OK].
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ To register the name, see Registering Names”. ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ ❒ 7 You can enter up to 64 characters for the user name. You can enter up to 64 characters for the password. You can enter a server name using up to 64 characters. You can enter an absolute path, using this format: “/user/ home/username"; or a relative path, using this format: “directory/sub-directory".
Registering Folders E Select the name whose folder you want to change, and then press [Folder]. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. F Press [Folder]. G Select the items you want to change. H Press [Connection Test] to check the path is set correctly. I Press [OK]. J Press [Exit].
Registering Addresses and Users for Facsimile/Scanner Functions Changing items under FTP A Press [Change] under Port No. B Enter the new port number, and then press {q}. C Press [Change] under Server Name. D Enter the new server name, and then press [OK]. E Press [Change] under “Path”. F Enter the new path, and then press [OK]. Deleting a Folder A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management]. D Press [Delete].
Registering Folders Note ❒ To delete a name entirely, see “Deleting a Registered Name”. Reference p.211 “Deleting a Registered Name” Using NCP to Connect Note ❒ To register a shared folder configured in Windows, see “Using SMB to Connect” ❒ To register a folder in an FTP server, see “Using FTP to Connect” Reference p.238 “Using SMB to Connect” p.244 “Using FTP to Connect” Registering a Folder A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management].
Registering Addresses and Users for Facsimile/Scanner Functions I Enter the login user name, and then press [OK]. J Press [Change] under Login Password. K Enter the password, and then press [OK]. L Enter the password again to confirm, and then press [OK]. M Press [Folder]. N Press [NCP]. O Select "Connection Type". If you want to specify a folder in an NDS tree, press [NDS]. If you want to specify a folder on a NetWare server, press [Bindery]. P Specify the folder. Q Press [OK]. R Press [Exit].
Registering Folders To locate the folder manually A Press [Change] under Path. B Enter the path where the folder is located. C [OK]. D Press [Connection Test] to check the path is set correctly. E Press [Exit]. Note ❒ If you set "Connection Type" to [NDS], and if the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume" and the folder name is "folder", then the path will be "\\tree\volume. context\folder".
Registering Addresses and Users for Facsimile/Scanner Functions Changing a registered folder A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the user of the registered folder you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. 7 F Press [Folder].
Registering Folders To change the protocol A Press [SMB], or [FTP]. B A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. C Enter each item again. Reference p.238 “Registering a Folder” p.244 “Registering a Folder” Deleting a Folder A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management]. D Press [Delete]. E Select a user of the folder you want to delete.
Registering Addresses and Users for Facsimile/Scanner Functions I Press [OK]. J [Exit]. Note ❒ To delete a name entirely, see Deleting a Registered Name”. Reference p.
Registering Names to a Group Registering Names to a Group You can register names to a group to enable easy management of e-mail addresses and folders for each group. To add names to a group, the groups must be registered beforehand. Important ❒ When using Scan to Folder function, you cannot send scan files to a group with over 50 folders registered. ❒ The maximum number of destinations registerable to a group is 500.
Registering Addresses and Users for Facsimile/Scanner Functions F Press [Change] under Group Name. G Enter the group name, and then press [OK]. The Key Display name is set automatically. H Press the title key under Select Title, if necessary. I When you want to change the key display, press [Change] under Key Display. Enter the key display, and then press [OK]. J Press [OK]. Note ❒ The keys you can select are as follows: 7 • [Frequent]: Added to the page that is displayed first.
Registering Names to a Group B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected. E Select the name to register in a group. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. F Press [Add to Group]. G Select a group to which you want to add the name to.
Registering Addresses and Users for Facsimile/Scanner Functions Adding a Group to Another Group You can add a group to another group. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Check that [Program / Change] is selected. E Select the group that you want to put into another group. Press the group key, or enter the registered number using the number keys.
Registering Names to a Group G Select the group which you want to add to. The group key that you have selected becomes highlighted, and the group is added to it. 7 H Press [OK]. Displaying Names Registered in a Group You can check the names or groups registered in each group. A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Check that [Program / Change] is selected.
Registering Addresses and Users for Facsimile/Scanner Functions E Select the group where the members you want to check is egistered. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. F Press [Programmed User/Group]. All the names registered will be displayed. G Press [OK]. Removing a Name from a Group A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management]. D Check that [Program / Change] is selected.
Registering Names to a Group G Select the group from which you want to remove the name. The group key that you have selected becomes highlighted, and the name is added to it. H Press [OK]. 7 Deleting a Group Within Atnother Group A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Check that [Program / Change] is seleced.
Registering Addresses and Users for Facsimile/Scanner Functions E Select the group that you want to delete from. Press the group key, or enter the registered number during the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. F Press [Add to Group]. The keys of groups in which the group is registered appear highlighted. G Select the group that you want to delete from.
Registering Names to a Group Changing a Group Name A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Check that [Program / Change] is selected. E Press the group key you want to change. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. 7 F To change the group name and key display, press [Change] under Group Name or Key Display.
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Goup A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Press [Delete]. E Press [Yes]. F Press a group key you want to delete. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. 7 G Press [Yes].
Registering a Protection Code Registering a Protection Code You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. • Sender's names You can prevent misuse of sender's names. Reference p.213 “Registering a User Code” Registering a Protection Code to a Single User A Press [System Settings]. 7 B Press [Administrator Tools]. C Press [Address Book Management].
Registering Addresses and Users for Facsimile/Scanner Functions F Press [Protection]. G Press [Destination] or [Sender] under Use Name as. 7 Both [Destination] and [Sender] can be selected at the same time. H Press [Change] under Protection Code. I Enter a protection code using the number keys, and then press {q}. J Press [OK]. K Press [Exit]. Note ❒ Specify a protection code of up to eight digits. You can also specify “Protection” without specifying a protection code.
Registering a Protection Code Registering a Protection Code to a Group User A Press [System Settings]. B Press [Administrator Tools]. C Press [Address Book: Program / Change / Delete Group]. D Check that [Program / Change] is selected. E Press the group key you want to register or enter the registered number using the number keys. F Press [Protection]. G Press [Folder Destination] under Protection Object. H Press [Change] under Protection Code.
Registering Addresses and Users for Facsimile/Scanner Functions Registering SMTP and LDAP Authentication SMTP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand. Important ❒ When [Do not Specify] is selected for SMTP Authentication, the User Name and Password that you have specified in SMTP Authentication of File Transfer settings applies.
Registering SMTP and LDAP Authentication H Press [Change] under Login User Name. I Enter the login user name, and then press [OK]. J Press [Change] under Login Password. K Enter the password, and then press [OK]. L Enter the password again to confirm, and then press [OK]. M [OK]. Note ❒ To register the name, see Registering Names”. ❒ You can enter up to 191 characters for the user name. ❒ When using POP before SMTP Authentication, you can enter up to 63 characters.
Registering Addresses and Users for Facsimile/Scanner Functions LDAP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server. To use an LDAP server, you need to program it beforehand. For details, see “LDAP Server Settings", Network Guide.
Registering SMTP and LDAP Authentication H Press [Change] under Login User Name. I Enter the login user name, and then press [OK]. J Press [Change] under Login Password. K Enter the password, and then press [OK]. L Enter the password again to confirm, and then press [OK]. M Press [OK]. Note ❒ To register the name, see Registering Names”.
Registering Addresses and Users for Facsimile/Scanner Functions 7 272
8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed papers by displaying the counter. For the details on how to access respective settings, see "Accessing User Tools (System Settings)". Reference p.3 “Accessing User Tools (System Settings)” Maintenance This section describes the user tools in Maintenance. [Maintenance] allows correcting colour drift and gradient.
Other User Tools Changing the Display Language You can change the language used on the display. English is set as default. A Press [Français]. The language is changed to French. B Press [Sortie]. 8 The menu appears in French.
Enquiry Enquiry The enquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the following: ❖ Consumables • Telephone No. to order • Toner • Staple • Staple (Centre) • TX Stamp Name ❖ Machine Maintenance/Repair • Telephone No. • Serial No. of Machine ❖ Sales Representative • Telephone No. A Press [Enquiry]. 8 Enquiry information appears. B Press [Print Enquiry List].
Other User Tools C Press the {Start} key. Enquiry information prints out. D Press [Exit] twice.
Counter Counter Displaying the Total Counter You can display the total counter value used for all functions. A Press [Counter]. B To print a counter list, press [Print Counter List].Changing the Display Language 8 C Press the {Start} key. A counter list prints out.
Other User Tools 8 278
9.
Appendix ❖ Paper weight: • Paper Tray: 60-216g/m2, 16-57lb. • Bypass: 60-253g/m2, 16-67lb. • Duplex: 64-169g/m2, 17-45lb. ❖ Non-reproduction area: • Leading edge: 4.5±1.5mm, 0.18"-0.06" • Trailing edge: 0.5-6.0mm, 0"-0.24" • Left edge: 0.5-4.0mm, 0"-0.16" • Right edge: 0.5-4.0mm, 0"-0.16" ❖ First copy time: • Type 1, 2: • Colour: 9.7 seconds or less • B&W: 6.
Specifications for the Main Unit • Reduction Metric version Inch version 93% 93% 82% 85% 75% 78% 71% 73% 65% 65% 50% 50% 25% 25% Zoom: From 25 to 400% in increments of 1% ❖ Maximum continuous copy run: 999 sheets ❖ Paper capacity: • Tray1,2: 550 sheets (80g/m2, 20lb.) • Bypass tray: 100 sheets (80g/m2, 20lb.) ❖ Power consumption: • Main unit only Type 1 Type 2 Warm-up about 1.60 kW about 1.60 kW Stand-by about 0.20 kW about 0.20 kW During printing about 1.10 kW about 1.
Appendix ❖ Noise emission: Sound power level: • Main unit only Type 1 Type 2 Stand-by less than 40 dB(A) less than 40 dB(A) Copying less than 65 dB(A) less than 65 dB(A) Type 1 Type 2 Stand-by less than 40 dB(A) less than 40 dB(A) Copying less than 70 dB(A) less than 70 dB(A) Type 1 Type 2 Stand-by less than 26 dB(A) less than 26 dB(A) Copying less than 51 dB(A) less than 51 dB(A) Type 1 Type 2 Stand-by less than 26 dB(A) less than 26 dB(A) Copying less than 59 dB(A) less tha
Specifications for the Main Unit Auto Document Feeder Lower this over originals for copying. ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size Originals mode, Auto detect (A4, 81/2"×11") ❖ Original size: A3L-A5KL 11"×17"L-51/2"×81/2KL Vertical: 128-297mm, 5.1"-11.7" Horizontal: 128-1260mm, 5.1"-49.6" ❖ Maximum number of originals: 50 sheets (80g/m2, 20lb.) ❖ Dimensions (W×D×H): 550×491×120mm, 21.7"×19.4"×49.7" ❖ Weight: Approx. 10kg, 22.1lb.
Appendix Specifications for Options ❖ Exposure Glass Cover Lower this over originals for copying. ❖ 500-sheet Finisher • Paper size: A3L, B4JISL, A4KL, B5JISKL, A5KL, 11"×17"L, 81/2"×14"L, 81/2"×11"KL, 51/2"×81/2"L • Paper weight: 52-128g/m2, 14-34lb.
Specifications for Options Finisher Shift Tray: • Paper size: A3L, B4JISL, A4KL, B5JISKL, A5KL, 11"×17"L, 81/2"×14"L, 8 1 / 2 "×13"L, 8 1 / 2 "×11"KL, 8 1 / 4 "×14"L, 8 1 / 4 "×13"L, 8"×13"L, 51/2"×81/2"KL, 71/4"×101/2"KL • Paper weight: 52-163g/m2, 14-43lb. • Stack capacity: No Staple: • 1,000 sheets: A4KL, 81/2"×11"KL or smaller (80g/m2, 20lb.) • 500 sheets: B4JISL, 81/2"×14"L or larger (80g/m2, 20lb) Staple: • 2-9 sheets: 100 sets (A4K, 81/2"×11"K) (80g/m2, 20lb.
Appendix ❖ Booklet Finisher Finisher Upper Tray: • Paper siez: A3L, B4JISL, A4KL, B5JISKL, A5KL, A6L, B6JISL, 11"×17"L, 81/2"×14"L, 81/2"×11"KL, 81/2"×51/2"L • Paper weight: 52-105g/m2, 14-28lb. • Stack capacity: • 100 sheets: A4KL, B5JISKL, A5KL, A6L, B6JISL, 11"×17"L, 81/2"×11"KL, 81/2"×51/2"L • 50 sheets: A3L, B4JISL, 11"×17"L, 81/2"×14"L Finisher Shift Tray: • Paper size: A3L, B4JISL, A4KL, B5JISKL, A5KL, A6L, B6JISL, 11"×17"L, 81/2"×14"L, 81/2"×11"KL, 81/2"×51/2"L • Paper weight: 52-250g/m2, 14–66.
Specifications for Options • Saddle stitch • Paper size: A3L, B4JISL, A4L, B5JISL, 11"×17"L, 81/2"×14"L, 81/2"×11"L • Saddle stitching capacity: 2-10 sheets • Stack capacity: 2-5 sheets: 20 sets 6–10 sheets: 10 sets • Folding: Center folding • Paper weight: 64-90g/m2, 17-24lb. • Position: 1 position • Power consumption: 60W (power is supplied from the main unit) • Dimensions (W×D×H) 535×600×930mm, 21"×23.7"×36.7" • Weight: Approx. 48kg, 105.9lb.
Appendix ❖ Large Capacity Tray • Paper size: A4K, 81/2"×11"K • Paper weight: 60-105g/m2, 16-28lb. • Paper capacity: 2,000 sheets (80g/m2, 20lb.) • Power consumption: Maximum 50W (power is supplied from the main unit) • Dimensions (W×D×H, option unit): 580×620×260mm, 22.9"×24.5"×10.3" • Weight: Approx. 25kg, 55.2lb. ❖ Bridge Unit • Dimensions: 415×412×111mm, 16.4"×16.3"×4.4" • Weight: Approx. 5kg, 11lb.
Information about Installed Software Information about Installed Software expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.
Appendix NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted. A full source code can be found at http://www.
Information about Installed Software 2.Authors Name List All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors. • This product includes software developed by Jonathan R. Stone for the NetBSD Project.
Appendix Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Reserved a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.
Information about Installed Software SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: A Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Appendix MD4 Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Information about Installed Software Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation; either version 2 of the License, or (at your option) any later version.
Appendix Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2.
Information about Installed Software This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.
Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMITTED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GENERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCURATE OR LOSSES SUSTAINED BY YOU OR THIRD PARTIES OR A FAILURE OF THE PROGRAM TO OPERATE WITH A
Information about Installed Software 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.
Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Appendix THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
INDEX B 1 Sided → 2 Sided Auto Margin: TtoB, 101 1 Sided → 2 Sided Auto Margin: TtoT, 101 2 Sided Print, 130 4 Colour Graphic Mode, 186 A About Address Book, 203 Accessing User Tools (System Settings), 3 A.C.S. Priority, 119 A.C.S. Sensitivity, 119 A.C.S.
Compression (Gray Scale / Full Colour), 201 Configuration Page, 183 Connecting the Telephone Line, 47 Connecting to the Ethernet Interface, 8 Connecting to the IEEE 1284 Interface, 11 Connecting to the IEEE 1394 Interface, 10 Connecting to the IEEE 802.
F Facsimile Auto Reset Timer, 59 Facsimile Features / General Features, 121 Facsimile Features / Initial Settings, 134 Facsimile Features / Reception Settings, 128 Facsimile Features / Scan Settings, 124 Facsimile Features / Send Settings, 125 Fax Destination, 221, 223 Fax E-mail Account, 76 Fax RX File Transmission, 70 File Transfer / System Settingse, 70 Firmware Version, 84 Folder Destination, 238 Folder Transfer Result Report, 132 Font (Date Stamp), 111 Font Number, 192 Font (Page Numbering), 113 Font P
N NCP Delivery Protocol, 62 Network, 60 Network Security Level, 84 Network Settings, 15 No.
Q Quick Operation Key (1-3), 121 Quitting the forwarding function, 150 R Ratio for Create Margin, 99 Reception File Print Quantity, 131, 160 Reception File Setting, 128, 139 Reception Protocol, 72 Reception Report e-mail, 140 Reception Settings / Facsimile Features, 128 Registering a Fax Destination, 223 Registering a FTP Folder Destination, 244 Registering a Group, 255 Registering a NCP Folder Destination, 249 Registering an E-mail Destination, 234 Registering an SMB Folder Destination, 238 Registering a
Settings Required to Use Network TWAIN Scanner / Ethernet, 32 Settings Required to Use Network TWAIN Scanner / IEEE 1394 (IPv4 over 1394), 33 Settings Required to Use Network TWAIN Scanner / IEEE 802.11b (wireless LAN), 34 Settings Required to Use Scan to Folder Function, 26 Settings Required to Use Scan to Folder Function / Ethernet, 26 Settings Required to Use Scan to Folder Function / IEEE 1394 (IPv4 over 1394), 27 Settings Required to Use Scan to Folder Function / IEEE 802.
U Update Delivery Server Destination List, 197 User Authentication Management, 82 User Code, 212 User Stamp, 110 Using a Fax Destination as a sender, 225 Using SMB to Connect, 238 Using Utilities to Make Network Settings, 38 W Wait Time for Next Orig.
310 GB GB B230-7850
Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Trademarks Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Operating Instructions General Settings Guide B230-7850 GB GB
