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Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the safety information on pages i - iii of this manual. It contains Important Information related to user safety and preventing equipment problems.
Safety Information When using your machine, the following safety precautions should always be followed. Types of warnings used in this manual WARNING Ignoring this warning could cause serious injury or even death. CAUTION Ignoring this caution could cause injury or damage to property. Symbol examples The d symbol means a situation that requires you take care. The symbol means you MUST NOT carry out this operation. This example means “Do not take apart.” The ● symbol means you MUST perform this operation.
WARNING: • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.
CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury. • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock. • When the machine is not be used for a long time, unplug the power cord. • When you pull out the plug from the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.
Energy Star program Energy Star® As an Energy Star partner, we have determined that this machine model meets the Energy Star Guidelines for energy efficiency. The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warning. When a product meets the Energy Star Guidelines for energy efficiency, the Partner shall place the Energy Star logo onto the machine model.
Contents Safety Information .............................................................................. i Energy Star program .......................................................................... iv Part Names ......................................................................................... x Operation Panel .................................................................................. xii 1. SETTING UP Package Contents ...................................................................
Installing the Paper Size Indicator ................................................. 21 Selecting the Paper Source ............................................................. 22 Upgrading Memory ............................................................................ 23 3. PRINTING AND SCANNING Setting up ............................................................................................ Installing the Software Drivers ......................................................
TEL Model ........................................................................... Switcing between FAX Mode and TEL Mode ..................... Receving calls in TEL Mode ................................................ Screening out Unwanted Faxes with Authorized Reception .......... Turning Authorized Reception on/off .................................. Cancelling Reception of a Fax ....................................................... Making Telephone Calls ...........................................
5. COPYING Making a Copy ................................................................................... Making Multiple Copies ..................................................................... Reduction and Enlargement ............................................................... To Set the Reduction Factor ........................................................... To Set the Enlargement Factor ....................................................... Zoom (In 1% Increments) ......................
8. TECHNICAL REFERENCE Printing the Help List ......................................................................... 98 Customising Default Settings with the User Parameters.................... 99 Changing the User Parameters ....................................................... 99 User Parameter Switch Summary .................................................. 100 Function List....................................................................................... 103 Selecting the Language ...........
Part Names Operation panel Automatic Document Feeder (ADF) Holds up to 10 sheets of paper for automatic feeding. Place originals face down. Document guides Slide the left guide to fit the size of the paper you are feeding. Key panel for controlling the machine. Upper paper tray Holds up to 100 sheets of plain paper. Original guide Guides the original correctly into the machine. Make sure your original fits under this guide. Front unit Power switch Turns the machine on and off.
Scanned documents are delivered here. SIMM cover Open this cover when you want to install a SIMM and expand memory. Upper tray extension Extend to support originals. Small size paper feed access panel This panel can be lowered to provide easier handling when printing on or copying to small size paper. Power socket Second (Additional) Printer port You can connect a second printer to this port. Computer port Connect your computer here. TEL/LINE Connect your telephone line and optional handset here.
Operation Panel 1 D E F Note Be sure to panel the protective seet from the operation panel. G 1 Display Messages and prompts appear here. 2 Fax/Copy key Press to switch between fax operation mode and copy operation mode. The indicators to the left of this key show which mode the machine is currently in. 3 Numeric keypad Use these keys to enter the number of copies, dial a fax number or specify values. 4 Clear key Press to delete the character to the left of the display cursor.
GENERAL DESCRIPTION 0 9 8 A 7 6 5 C 4 3 0 Zoom keys In copy mode, press these keys to fine-tune the preset reduction and enlargement ratios. Also use to select function settings and navigate the function menus. A OK key Press to enter values or execute an operation when prompted by a message on the display. B Original Type Select key Press to select a setting that best matches your copy original or fax document. ☛ Image Type, see page 76.
M K Q L J Paper Select key Press to select the copy paper size. When the optional paper feed unit is installed, press to switch between paper sources. K Receive File indicator Lights to let you know there is received fax data in memory that could not be printed for some reason. ☛ Substitute Reception, page 45. L Quick Dial keys In fax operation mode, press one of these keys once to recall a fax or telephone number you have stored beforehand.
GENERAL DESCRIPTION O N P Q Second Printer key Press this key to select between printing to this machine (indicator off), and printing to a second printer connected to the machine (indicator on).
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1. SETTING UP Package Contents WARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily. Do not put any metal objects or containers holding water (e.g. vases, flowerpots, glasses) on the machine. If the contents fall inside the machine, a fire or electric shock could occur. CAUTION Keep the machine away from humidity and dust. A fire or an electric shock might occur. Do not place the machine on an unstable or tilted surface.
SETTING UP Installing the Starter Toner Cassette Raise the document trap. 1 1 2 Lift up the tabs located on the sides of the machine and open the front unit. 2 Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of children. Important! Be sure to hold the starter toner cassette by its handle. Note Keep the vinyl bag for later repackaging when necessary.
SETTING UP 5 Make sure the plastic pins (marked with “*” in the illustration next to step 3 ) on either side of the starter toner cassette slide along the guides inside the machine. Note 6 1. SETTING UP Be sure to hold the starter toner cassette by its handle. To close the front unit, press down firmly but gently on both sides of it until the front unit closes and clicks securely into place. Note Background gray cast is sometimes evident just after installing a new toner cassette.
SETTING UP Installing Other Hardware Removing the Protective Sheet 1 Open the ADF cover (1) and then remove the protective sheet (2). 2 Close the ADF cover and make sure it locks securely into place. Installing the Upper Paper Tray 1 Look at the rear of the machine and note the locations of the slots for insertion of the upper paper tray on both sides. 2 To install the upper paper tray, press down on both sides of the tray, making sure that it is inserted as far as it will go.
SETTING UP Preparing the Output Tray Pull out the output tray extension as shown. 1.
SETTING UP Connecting to a Computer Important! Make sure that the power of both the machine and your computer is turned off before making the connection. 1 Plug one end of the provided parallel cable into the lower port on the side of the machine, and secure it in place as shown in the illustration. Note • The machine must be connected to a computer for printing. • Use the cable that comes with the machine to connect to your computer.
SETTING UP Choosing Where Printed Output is Delivered Where printed output is delivered depends on the position of the ADF. 1. SETTING UP When the ADF is in the lower position, copies, prints and incoming faxes are delivered faceup at the lower output slot. Sheets stack in reverse order. When the ADF is in the upper position, prints and receving faxes are stacked face-down and in the correct order in the output bin.
SETTING UP Connecting the Telephone Line and Optional Telephone Handset There are two similar sockets located at the rear of the machine. • LINE – the telephone line connection • TEL – for an optional handset when sharing the line with a telephone 1 Plug the line cable into the LINE socket at the rear of the machine. 2 Connect the other end of the line cable to your telephone line wall socket.
SETTING UP Turning On the Machine • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cable. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire. • Do not plug or unplug the power cable with your hands wet. Otherwise, an electric shock might occur.
2. GETTING ACQUAINTED Important! ☛ The default display language is English. For how to change to your preferred language, see page 104. Paper and Other Media The machine supports printing on the following types of paper/media from the upper paper tray. Refer to the following pages for details. Envelopes Plain paper Paper/Media type (Paper size) Display Page A4 (210mm × 297mm) A4 p.11 A5 (148mm × 210mm) A5 p.11 F4 (81/4" × 13") 81/4 × 13 p.11 Letter (81/2" × 11") Letter (81/2 × 11) p.
GETTING ACQUAINTED Loading Paper After you have set up the machine you need to load paper then specify the paper size using the procedure below. Important! When loading paper into the upper paper tray, do not load more than 100 sheets of plain paper (80 g/m2 or 20 lb). Overloading the upper paper tray can cause misfeeds. 1 Fan the stack of paper to make sure that all pages are free and are not sticking together. The upper paper tray holds up to 100 sheets of plain paper (80 g/m2 or 20 lb).
GETTING ACQUAINTED 5 Press 6 Press 7 Press . Prt Help List . Function no.: _ _ . 61 Tray Pap.Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. 8 Press . 9 Press . Then press Tray guide OK? OK or until the correct paper size A4 ? appears. 10 When the correct paper size is on the dis. If the paper feed unit play, press (option) (page 17) is installed, you can also select its paper size at this time.
GETTING ACQUAINTED Loading Small Size Paper Note 1 Remove all paper before loading small size paper in the upper paper tray. 2 Open the small size paper feed access panel on the back of the machine by unlatching it as shown in the illustration. Opening the small panel makes it easy to handle small size paper. 3 Set paper into the upper paper tray. Make sure that the top of the stack is not higher than the limit mark on the tray guide.
GETTING ACQUAINTED 5 Press 6 Press . . Press 7 Prt Help List Function no.: _ _ . 61 Tray Pap.Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. 8 Press 9 Press . Tray guide OK? . Then press OK or until the correct paper size A5 : ? appears. 10 When the correct paper size is on the . display, press Registered 6 Others Note OK Do not carry out any operations while “Registered” appears on the display.
GETTING ACQUAINTED Loading Other Media Use the following procedures to load envelopes, transparencies, and label paper. Loading Envelopes Load up to 5 envelopes at a time using the same procedure for loading small size paper on page 13. • Envelope flaps should be securely folded down, so the envelope is “closed”. This is especially important when printing on envelopes with adhesive on the flaps because heat generated during the printing process can cause the adhesive to melt and get on rollers.
GETTING ACQUAINTED Second (Additional) Printer This machine features a port for connecting a second printer. When connected, press the key to switch between the two printers. Note Make sure that the power of your computer is turned off before making the connection. Connecting to a Second Printer 1 Turn off both the machine and your second printer. 2 Connect one end of a parallel interface cable to your second printer.
GETTING ACQUAINTED Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and how to load paper in it. Addition of a paper feed unit provides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper. Important! Make sure that machine power is turned off and that the power cord is unplugged from the power socket before installing the paper feed unit.
GETTING ACQUAINTED 3 The machine has handholds at the locations shown in the illustration. Note that the illustration shows the machine as viewed from above. • This illustration shows the handhold location on the right side of the machine. • This is the handhold location on the left side of the machine. 4 Carefully lower the machine onto the paper feed unit, making sure that the dowels on the paper feed unit fit into holes in the bottom of the machine properly.
GETTING ACQUAINTED Loading Paper into the Paper Feed Unit 1 Pull out the paper tray and remove it from the paper feed unit. 2 Press down on the metal plate in the bottom of the paper tray until the plate locks into place with a “click”. 3 Up to 250 sheets of plain paper (80 g/m2 or 20 lb) can be inserted into the paper tray as shown in the illustration. Make sure that the top of the stack is not higher than the limit mark on the side fence. 2.
GETTING ACQUAINTED Changing the Paper Size Use the following procedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper. 1 Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size. 2 Squeezing in on both sides of the side guide, slide it to the correct position for the desired paper size. Important! Whenever you change the paper size, be sure to also specify the paper size using the procedure below.
GETTING ACQUAINTED Press 4 . OK Lower Tray? Note The actual message that appears on the machine's display depends on the paper source you last used. If "Upper Tray?" appears, press or to display the "Lower Tray?" message before proceeding with step 4 . Press . Then press or A4 ? until the correct paper size appears. 6 When the correct size is on the display, press . Registered OK 6 Others Note Do not carry out any operations while “Registered” appears on the display. 7 Press display.
GETTING ACQUAINTED Selecting the Paper Source 1 22 Press until the desired paper source appears. 100% U 01 The upper paper tray is selected when "U" is on the display, and the paper feed unit is selected when "L" is on the display.
GETTING ACQUAINTED Upgrading Memory You can install a Single Inline Memory Module (SIMM) to upgrade the onboard memory of the machine. The machine is shipped from the factory with a 4MB SIMM which can be replaced with an 8MB, 16MB or 32MB SIMM. Use the following procedure to install an 8MB, 16MB or 32MB SIMM. Note The following are the required specifications for a SIMM used with this machine: 72-pin, 60ns, Extend Date Out (EDO), parity/non-parity. 1 Turn off the machine.
GETTING ACQUAINTED 4 Carefully lift out the currently installed SIMM board. 5 Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sure the SIMM board is oriented correctly when you insert it into the slot. 6 Make sure the hooks on the sides of the SIMM board snap securely into place.
3. PRINTING AND SCANNING When connected to a compatible PC, you can use this machine as a high performance laser printer and black and white scanner. Important! • Make sure that your PC parallel port is set to ECP. If it is not, please consult your PC manual on how to change it. Note • For information on PC hardware and software requirements, please read the README file on the CD. • Printer drivers are provided for both Windows® 95/98 and Windows® 3.1, but the scanning feature requires Windows® 95/98.
PRINTINGAND SCANNING 4 Do one of the following according to your operating system: • Windows® 95/98 Run the setup application. For example, if your CD-ROM is assigned to D, run “D:\Scanin\Setup.exe”. • Windows® 3.1 First copy the disk images under the directory named “3.1” on the CD-ROM to floppy disks. Then insert the first floppy disk into your floppy disk drive and run “install.exe”. Note You cannnot install from CD-ROM under Windows 3.1. Only the printer driver will be installed under Windows 3.1.
PRINTINGAND SCANNING Features You Can Access From the Printer Driver Printer Driver Contents ■ Paper Defaults Paper size Page orientation Output Paper source About ■ N-Up Printing Select a Layout Option : : : : Size, Measurement Unit Portrait, Landscape Copies, Print in reverse order Source : Normal, Reduce for N-up printing (Print page borders ; 2 pages up/sheet ; 4 pages up/sheet) ■ Document Automatic Graphics Mode Font Resolution(dpi) Graphics Resolution Halftone Job Settings Raster 600 High Scree
PRINTINGAND SCANNING Using the Second Printer (Additional Printer) Use the following procedure to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a bi-directional mode, make sure you turn it off. ☛ Refer to page 15 for details on connecting a second printer. Printing to the Second Printer 1 Press indicator lights. .
4. FAXING Your machine is furnished with superior faxing capabilities and wide a range of powerful fax features. Here are some of the things you can do: • Send and receive fax messages • Store fax numbers you often use and recall them with a single key press • Redial the previous fax number • Share your fax line with a telephone • Keep track of machine usage through printed reports • Customise default settings to suit your requirements Note Please read the Setup section before you start.
FAXING Entering Characters on the Operation Panel Entering Numbers Enter digits when dialling inputting or fax numbers, specifying function codes, or registering various information, such as your own fax number. To enter digits - , press the appropriate key on the numeric keypad. E.g. to enter the number 12345678, press 12345678 ☛ Entering Pauses and Tones in Fax Numbers, see page 42.
FAXING Note Some special characters in lower case appear identical in upper case on the display due to space limitations. These characters are printed correctly on lists and reports. Deleting Characters and Moving the Cursor When entering names and storing numbers: • To delete the character to the left of the cursor, press . Note If the cursor is at the far left of the display, pressing and number. To move the cursor left, press the • To move the cursor right, press the key. key. 4.
FAXING Setting up Please Read This First Before you can send or receive faxes you must connect the machine to a telephone line and store the following settings: ☛ ☛ ☛ ☛ ☛ ☛ ☛ ☛ Own Name/TTI, see page 33. Dial Mode, see page 34. Own Fax Number, see page 36. Date and Time see page 38. In addition, you may wish to adjust the following: Selecting the Language, see page 104. Summer Time (Daylight Saving Time) see page 39. The volume of sounds the machine makes, see page 65.
FAXING Storing your Own Name/TTI Store your name or name of your organisation. When you send a fax, this identification appears at the top of the page when printed at the other end. It is also shown on the other party’s display during communication. It can be up to 32 characters long. ☛ Entering Characters on the Operation Panel, see page xii,29. ☛ If you do not want this identification printed on faxes you send, see Page Header on page 67. 1 Press . 2 Press .
FAXING Press . The display opposite will flash briefly on the display and then the function menu will reappear. Note 6 Do not carry out any operations while “Registered” appears on the display. Registered 1 Set up O K Do one of the following: 7 • Enter another function number. to return to standby mode. • Press Setting the Dial Mode Specify the type of telephone line you are using (tone or pulse dial). If you are unsure of what this should be, please consult your line provider.
FAXING Press 6 . Mode: PABX? No? • If the display opposite does not appear, press to finish. 7 Press or to select whether your fax machine is behind a PABX. 8 Press . 1 Set up • If you chose “No” in step 7 , proceed to step 12 . • If you chose “Yes”, proceed to step 9 . Enter the digit or digits that give you an outside dial tone on the numeric keypad, e.g. enter 0.
FAXING 12 Press . The display opposite will flash briefly on the display and then the function menu will reappear. Note Registered 1 Set up Do not carry out any operations while “Registered” appears on the display. 13 O K Do one of the following: • Enter another function number. • Press Help/Function to return to standby mode. Storing your Own Fax Number Store the telephone number of the line your machine is connected to.
FAXING 3 Press . 4 Press . 5 Enter your own fax number on the numeric keypad. 17 Own Fax No. O K +12 3 456 E.g. press Note To clear the entire setting, make sure the Delete? O K cursor is at the far left position then press . The display opposite will appear. Press to clear the setting, or press to cancel this operation. 6 Press . Registered Note 1 Set up 7 O K Do one of the following: • Enter another function number. • Press to return to standby mode. 37 4.
FAXING Setting the Date and Time This is printed on reports to help you keep track of machine usage. • If you make a mistake when entering a value, press the and keys to position the cursor and enter the value again. 1 Press . 2 Press . 3 Press Prt Help List Function no.: _ _ . 11 Date/Time • Press to return to standby mode. 4 Press . 5 Press 6 Enter the year on the numeric keypad. Time: 8 Press K Year: 99O K Year: 00O K Month: 02O K Month: 05O K . .
FAXING Press 9 10 Enter the date on the numeric keypad. E.g. press 11 . 01O K Day: 23O K . Press . The display opposite will flash briefly on the display and then the function menu will reappear. Note Do not carry out any operations while “Registered” appears on the display. 12 Day: Registered 1 Set up O K Do one of the following: • Enter another function number. • Press to return to standby mode. This feature is useful if local custom requires advancing or setting the clock back.
FAXING Sending Faxes How to Send a Fax This is the basic procedure for sending a fax message. For detailed information and explanations of the advanced features available, see the following pages: ☛ Economy Mode, see page 105. ☛ Quick Dials, see page 53. ☛ Name Dials, see page 58. ☛ Redialling a Number, see page 43. ☛ Entering Pauses and Tones in Fax Numbers, see page 42. 1 Check that the standby display is shown. 100% • If the display is blank, press any key to exit Economy mode.
FAXING 4 Adjust the scan settings if necessary. • E.g. if your document is a photograph, press the Original Type Select key twice to select Photo 1. Setting [Text] [Text Fine] [Photo1] [Photo2] Use for: Standard text Detail text Photographs Mixed text and photographs ☛ To select the Resolution/Photo setting 76. 5 Dial the fax number in one of the following ways: 12345678_ • On the numeric keypad. E.g. press . • Press a Quick Dial key with a number stored in it. E.g. press • Press B: XYZ CO.
FAXING Entering Pauses and Tones in Fax Numbers You can enter pauses and tones when dialling, or store them in Quick Dial and Name Dial numbers. ☛ Quick Dials, see page 53. ☛ Name Dials, see page 58. ●Entering Pauses In some situations, you may need to insert a pause in fax numbers. For example: • If your telephone line is behind a PABX (you have to dial an access code to access outside numbers), insert a pause between the access code and the telephone number.
FAXING Redialling a Number The machine remembers the last fax or telephone number dialled with the numeric keys, a Quick Dial or a Name Dial. To redial a fax number, follow the procedure below. Note • If you dialled the last number with a Quick Dial or Name Dial, the number will be displayed instead of the stored label. • You cannot redial a number dialled with the handset keypad. 1 Make sure the machine is in fax operation mode. 2 Set your document. 3 Press . 4 Press .
FAXING Cancelling Transmission of a Fax To cancel a fax transmission while dialling or during transmission, press the Stop key and remove your document. Trans. canceled Note Once a connection has been established and transmission has begun, you cannot cancel transmission of data already sent.
FAXING Receiving Faxes Choosing a Reception Mode This machine has two reception modes: • FAX mode • TEL mode ●FAX Mode In this mode the machine automatically answers incoming calls. When a call is received, the machine rings a few times to alert you that a message is being sent, then starts receiving and printing the message. FAX mode is ideal for a dedicated fax line. Note • The machine cannot switch between FAX mode and TEL mode automatically.
FAXING ●Switching between FAX Mode and TEL Mode Press the Reception Mode key to switch between FAX mode and TEL mode. ●Receiving calls in TEL Mode When the machine is switched to TEL mode, follow these steps to answer incoming calls. 1 When the machine rings, press Telephone call or lift the handset and listen. • If you hear a voice and you lifted the habdset, continue the conversation as normal and replace the handset when finished.
FAXING When a fax message comes in, the machine checks to see if the sender’s fax number is stored in any of the Quick Dials or Name Dials. If it is found and you have used that Quick Dial or Name Dial to send at least one message to that destination, the message is accepted. Note You can store up to 30 Specified Senders (25 Name Dials and 5 Quick Dials). To set up your machine for Authorized Reception, you need to: 1 Turn Authorized Reception on.
FAXING 6 Press . The display opposite will flash briefly on the display and then the function menu will reappear. Note Registered 2 CommunicationO K Do not carry out any operations while “Registered” appears on the display. 7 Do one of the following. • Enter another function number. • Press to return to standby mode. Cancelling Reception of a Fax If for some reason you want to cancel reception of fax while it is being received, do the following. 1 Make sure the machine is in fax operation mode.
FAXING Making Telephone Calls If you connect an optional telephone handset, you can use the same line for both telephone calls and fax messages. Note If you wish to be able to receive telephone calls, be sure to select TEL mode. ☛ Choosing a Reception Mode, see page 45.
FAXING 2 Listen to the line. • If a voice answers, continue your conversation as normal. • When you wish to send a fax, listen for the fax tone of the other party, then continue from step 3 below. • When you wish to receive a fax, listen for the fax tone of the other party, then continue from step 5 below. ●Sending a Fax during a Telephone Call 3 Make sure the machine is in fax operation mode, set your document and adjust any scan settings as required. 4 Press and replace the handset. Connecting...
FAXING Monitoring the Line while Dialling with On Hook This feature lets you dial a telephone number without lifting the optional external handset. You can listen to what is happening on the line through the machine’s internal speaker. 1 If necessary, press to switch to Dial/Set orig. fax operation mode. 2 Press . 3 Dial the telephone number using the numeric keypad, a Quick Dial, a Name Dial or the Pause/Redial key.
FAXING 1 Press . 2 Press . 3 Press 4 Press 5 Press or Remote Change on or off. 6 Press ing: Prt Help List Function no.: __ . 32 Remote Change . 8 OK Change with 7 OK . Note Do one of the following. • Enter another function number. 52 Change with 2 . 8 . Press . The display opposite will flash briefly on the display and then the function menu will reappear. • Press On?O K 7 Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display.
FAXING Storing Fax and Telephone Numbers This machine provides two useful methods for storing fax and telephone numbers: • Quick Dials • Name Dials Note The maximum length of a fax number you can dial, or store in Quick Dials/Name Dials, is 40 digits. Quick Dials If you store a number in a Quick Dial, you can also give it a name up to 10 characters long. If you press a Quick Dial key when the display below is shown, the stored name will come up on the display so you can check it. Dial/set orig.
FAXING ●Storing Quick Dials ☛ Entering Characters on the Operation Panel, see page xiv. ☛ Entering Pauses and Tones in Fax Numbers, see page 42. 1 Press 2 Press 3 Press 4 Press . Prt Help List . Function no.: _ _ . 13 Quick Dial . Press Quick or Blink Print List 5 To select a Quick Dial, press a Quick Dial key. E.g. press B: to select Quick dial ( ). Note To print a list of currently stored Quick Dials, press .
FAXING 7 Press . 8 Enter or edit the name for this Quick Dial. B: B:XYZ CO._ E.g. press Press 9 . Registered Note Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display. Print List Blink Press Quick or 10 Do one of the following: 4. FAXING • To store another Quick Dial, go back to step 5 . • To return to standby mode, press twice. • To access another function, press then enter a function number. ●Editing Quick Dials 1 Press .
FAXING Press 4 . Print List Blink Press Quick or 5 Press the Quick Dial key you wish to edit. 6 Press twice then press . 111234567989 123456789 1203456789 Note To clear the Lefrmost digit, press Then press . 123456789 . 23456789 7 Press . 8 Edit the name stored in this Quick Dial. B:XYZ B:AXYZ E.g. Press . • To move the cursor, press or . Press 9 . Registered Note Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display.
FAXING ●Clearing Quick Dials 1 Press . 2 Press . 3 Press 4 Press Prt Help List Function no.: _ _ . 13 Quick Dial . O K Print List Blink Press Quick or 5 Press the Quick Dial key you wish to delete. E.g. press 6 Press 1112345 to select Quick dial ( ). . Delete? 4. FAXING Note If you do not wish to clear this Quick Dial, press mode. 7 Press twice to return to standby . Deleted B:■ 8 Press standby mode.
FAXING Name Dials Name Dials are a handy way of storing fax numbers that you dial regularly in machine memory. When you store a number in a Name Dial, you must also give it a name up to 10 characters long. When dialling, you enter the first letter of this name to quickly find the Name Dial you require. Office B You can store multiple Name Dials with identical first letters and step through them to find the one you want when dialling. You can store up to 25 Name Dials.
FAXING Enter the fax number you wish to store with the numeric keypad. 6 123456789■ E.g. press 7 Press . 8 Enter or edit the name for this Name Dial. Name: ■ E.g. press Press 9 Name:XYZ CO. ■ . Registered Register? Note OK 10 4. FAXING • Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display. • If a Name Dial with the same name is already stored, “Name exists” will flash on the display. Enter a different name. Do one of the following.
FAXING ●Deleting Name Dials 1 Press . 2 Press 3 Press 4 Press 5 Press 6 Enter the first letter of the Name Dial label. Prt Help List . Function no.: _ _ . . 14 Name Dial OK Delete? OK . Select letter E.g. press Marty . • If Name Dial you are looking for does not appear, keep pressing the key until it does. again E.g. press Note You can also search through Name Dials that begin the same initial letter with the and keys. 7 Press . 8 Do one of the following.
FAXING • To cancel this operation, press ei- ther enter another function number, or press to return to standby mode. 9 Do one of the following. • To delete another Name Dial, go to step 5 . • To return to standby mode, press twice. • To access another function, press once and enter another function number. ●Dialling with Name Dials Instead of dialling the number on the numeric keypad, do the following in fax operation mode. ☛ How to Send a Fax, see page 40.
FAXING Reports and Lists Printing the Journal The Journal is a record of fax messages that were recently sent or received by your machine. By default, it is printed automatically after every 35 communications. You can print it out whenever you wish to check on machine usage, or to find out if a communication was successful or not.
FAXING Printing the Dial List Print this list to check on the names and numbers of Quick Dials and Name Dials stored in the machine. You can print the Dial list using the procedure below, or when storing Quick Dials. The following items are included on the Dial List: • Own name—this machine’s Own name/TTI identification • Own fax number—this machine’s fax number • Quick Dial—list of Quick Dial labels and numbers • Name Dial—list of Name Dial labels and numbers 1 Press 2 Press . Prt Help List .
FAXING • Duration—how long the communication lasted • Result—whether the transmission was successful ☛ To turn automatic printing of this report on or off, see Customising Default Settings with the User Parameters, see page 100. Error Report By default, this report is printed automatically if a reception or transmission fails.
FAXING Advanced Features Making Machine Sounds Louder or Quieter This machine makes various sounds during operation. You can adjust the volume of these sounds, or turn them off completely according to your taste. You can change the following: • TX—the sound of a fax being sent • RX—the sound of a fax being received • On Hook—sounds made when using the On Hook feature • Dialling—tones you hear after pressing Start • Buzzer—warning beep (e.g.
FAXING 7 Repeat steps 5 and able volumes. 6 for all adjust- After adjusting the Ring volume and pressing , the display opposite will appear. Now go to step 8 . Registered Note Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display. 8 Do one of the following: • Enter another function number. • Press 3 FaxSwitch OK to return to standby mode.
FAXING 5 Press the setting. or to adjust 6 Press . The display opposite will flash briefly on the display and then the function menu will reappear. Note Do not carry out any operations while “Registered” appears on the display. 7 4800bps: Yes? OK Registered 2 CommunicationO K Do one of the following: • Enter another function number. • Press to return to standby mode. RDS stands for Remote Diagnostic System.
FAXING 1 Press . 2 Press . 3 Press 4 Press 5 Press or until the setting you wish to change appears on the display. Prt Help List Function no.: _ _ . 51 Select . E.g. press Press 7 Press the change. 8 Press . The display opposite will flash briefly on the display and then the function menu will reappear. OK Summer Time OK Mode: Off? OK Mode: On? OK . or to adjust Note Do not carry out any operations while “Registered” appears on the display. 68 Page Header once.
5. COPYING Making a Copy You can load up to 10 sheets of plain paper (80 g/m2 or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! Check to make sure that the ADF cover is securely closed before using it. 1 Fan the stack of originals. Never try to place more than 10 sheets of plain paper onto the ADF. 2 Straighten up all four sides of the stack, by tapping them on a desk or table top. 5.
COPYING Carefully insert the document stack face-down into the ADF. 3 Note The side of the original to be copied should be face down. Insert the stack of originals along the document guide into the ADF. 4 Note Insert your stack of originals into the ADF until it stops. If you do not push it right in, the machine will not detect the stack. 5 Make sure the upper tray extension is pulled out. 6 Press tion.
COPYING Originals that do not meet the following requirements can cause paper misfeeds, and even damage the machine. • Uniform page size • Page condition 0.05mm to 0.2mm (0.002" to 0.08") 60 to 90 g/m2 (16lb to 24lb) Markings on the originals must be clear to be read correctly. All pages should be the same size. Avoid using originals that are bent, curled, damaged, or stapled, and originals printed on coated paper, carbon paper, or photographic paper. 5.
COPYING Making Multiple Copies 1 Carefully insert the document stack face-down into the ADF. 2 Enter the number of copies you wish to make using the numeric keypad. E.g. to make ten copies, press 100% 10 . Note If your document is not scanned in even when you press , there is a chance it is not set correctly in the ADF. Reset your document and try again. 3 Press tion.
COPYING Reduction and Enlargement Press or the copy operation. to select preset reduction or enlargement factors for To Set the Reduction Factor 1 Carefully insert the document stack face-down into the ADF. 2 Press until the desired size ratio appears. The sizes change in the following order. 100% → 93% → 87% → 82% 50% ← “71% A4 Press tion. Ratio (%) 93 87 82 71 50 01 Original ➝ Paper size A little reduced. A4 ➝ B5 B5 ➝ A5 A4 ➝ A5 Reduced by 1/4.
COPYING To Set the Enlargement Factor 1 Carefully insert the document stack face-down into the ADF. 2 Press until the desired size ratio appears. The sizes change in the following order. 100% → 115% 200% ← “141% A5 3 Press 122% A4” to perform the copy opera- tion. Note After copying finishes, press clear any settings.
COPYING Zoom (In 1% Increments) Zoom allows you to tune the preset reduction and enlargement factors to exactly the value you want. You can change the zoom factor in increments of 1%. To Use Zoom Setting Range 200 to 50% 50 to 200% 1 Carefully insert the document stack face-down into the ADF. 2 Press Press 100% 01 99% 01 to perform the copy opera- tion. Note After copying finishes, press clear any settings. to 5. COPYING 3 (decrease) or (increase) until the desired size ratio appears.
COPYING Adjusting the Copy Image To Select the Resolution/Photo Setting 1 Carefully insert the document stack face-down into the ADF. 2 Press the Original Type Select key to specify the resolution or halftoning method for the copy operation. 3 A pointer (T) moves on the display to indicate the current setting.
COPYING To Adjust the Image Density 1 Carefully insert the document stack face-down into the ADF. 2 Press the Density key to select the image density. • Select [Lighter] to make the image lighter. • Select [Darker] to make the image darker. Press tion. to perform the copy opera5. COPYING 3 Note After copying finishes, press clear any settings.
COPYING Sorting Output The following example shows how output is affected by turning sorting on and off. Important! The sort operation requires scanning of all your originals into memory before starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed. Refer to page 23 for details on increasing memory capacity. Sort Copying 1 Carefully insert the document stack face-down into the ADF. ☛ How to set originals, see page 69.
COPYING When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note After copying finishes, press clear any settings. to 5.
6. TROUBLESHOOTING General Status Nothing happens when the machine is turned on. Paper misfeeds when the machine is turned on for the first time after the installation. After installing a SIMM board, the memory value that appears on the machine's display does not match the amount of memory installed. Cause Remedy Power cord is not con- Correctly connect the power nected. Cable to the machine and plug it into a outlet. SIMM is not installed correctly. Install the SIMM correctly.
Printing and Copying Status 2) Cause Remedy Page Frequent paper mis- Attempting to print on both Print on only one side. Two-side p.11,19 feeds. sides of the paper. printing is not supported by this machine. Printing onto loosely Flatten the envelopes to expel all p.15 stacked envelopes. air. Misfeeding of the envelope Make sure that envelope flaps p.15 flap. are closed (folded down). Part of the image is Toner is distributed un- Remove the toner cassette, gen- p.94 unclear.
TROUBLESHOOTING Copying and Faxing (1/2) Status Cause Remedy Page p.39,69 Frequent original mis- Original is not set correctly. Set the original correctly. feeds with ADF. Curled original(s). Straighten out the original(s). p.39,69 Insert the original(s) from the p.39,69 least-curled side. Incorrect original specifi- Use originals of the correct size, p.70 cations. thickness, and quantity. Close the ADF cover. p.69 Original is not fed ADF cover is open. from the ADF.
Copying and Faxing (2/2) Status Cannot send faxes. Cause Remedy Press the Fax/Copy key to switch to fax operation mode. Cannot receive faxes Fax reception is not possible while the machine is processing or printing PC print data. Fax reception is not possible while making copies. Load more paper. If small size paper is loaded, load A4 size paper so you can receive faxes. Install a new toner cassette.
TROUBLESHOOTING Error Messages (1/3) The table below explains the error messages that may appear on the display and the appropriate action to take. Message “Close cover” “Add paper” “Toner near end” “Add Toner” “Clear paper” “Memory overflow” “Remove original” (when original is set in ADF) “Memory full” and “Press Stop” Remedy Cause Too many sort copy pages. P.23, 78 Press to print pages al- ready stored in memory. To cancel the job, press .
Error Messages Message “Transm.error” and “Press Stop” 3) Cause An error occurred during transmission, or the other line was busy. If power was lost during the dialing or connecting phases of transmission, or in fax transmission standby mode, this message will appear when you next turn the machine on. “Too many numbers” Either the maximum number of Name Dials have been stored (25), or you tried to enter more than 40 digits for a destination fax number.
TROUBLESHOOTING Error Messages (3/3) Message Cause “Check fax no.” and Multiple attempts at “Press Stop” communication with this number failed. “No dial tone” “Set A4 paper” No dial tone was detected. Remedy Press to cancel the transmission. In some locales, if this number was stored in a Name Dial, Quick Dial, or the redial memory, the number will be erased completely from the machine memory to comply with regulations. Check the number is correct and store it again if necessary.
When the Receive File Indicator is Lit This indicator lights to inform you that a page of an incoming fax message could not be printed for some reason (e.g. paper has run out) and that page has been stored in memory. Important! The machine cannot receive any more messages until you solve the problem. Turning off the power will erase any message stored in memory. To print the page out, check the display and rectify the problem (e.g. paper has run out).
TROUBLESHOOTING Clearing a Paper Misfeed This section describes how to clear a paper misfeed when one occurs. CAUTION When removing misfed paper, do not touch the fusing section because it could be very hot. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool, such as a screwdriver or tweezers as this may damage the unit. Note If “Clear Paper” is still displayed after you clear the jam, there may be paper jammed in another part of the machine.
TROUBLESHOOTING Push back the blue paper release lever located on the right. 6. TROUBLESHOOTING 3 Note The lever releases pressure on the paper. If you do not push it back, you could damage the machine when removing paper. 4 Pull out the misfed paper in the directions indicated by the arrows in the illustrations. Note • If you are using the paper feed unit (option) and cannot clear the misfeed using this procedure. ☛ Clearing a Micffeed in the Optional Paper Feed Unit, see page 90.
TROUBLESHOOTING Clearing a Misfeed in the ADF 1 Open the ADF cover. Note Be sure to open the ADF cover before pulling out the misfed original. Failure to do so can result in damage to the original. 2 Pull out the misfed original. 3 Close the ADF cover, and make sure it locks securely into place. Important! If copying was in progress, be sure to specify the desired copy quantity again. Clearing a Misfeed in the Optional Paper Feed Unit 1 Pull out the paper tray. 2 Pull out the misfed paper.
TROUBLESHOOTING Slide the paper tray back into the paper feed unit until it locks into place. 6. TROUBLESHOOTING 3 Note ☛ For how to set paper in the optional paper feed unit, see page 19. Tip If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information. When Paper Will Not Feed If paper has completely stopped feeding, check using the following procedure. 1 Remove all paper. 2 1 Raise the document trap.
TROUBLESHOOTING 4 Pull the blue key-shaped pawl located deep inside on the right where the toner cassette was set forward. 5 Install the toner cassette into the machine. 6 Close the front unit. When the front unit is closed, the motor will start running. When the sound of the motor stops, set paper in the original position and continue with normal operation.
7. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry. Note 7.
USER MAINTENANCE Replacing the Toner Cassette And the Cleaning Pad Printing on A4 size paper under the recommended temperature and humidity conditions noted in the table under “Environment” on page 1, you can expect a toner cassette to print approximately 3,000 pages when you are printing typical business letters that have text covering 5% of the total surface. The starter cassette that comes with the machine can print approximately 1,000 pages.
USER MAINTENANCE 3 Hold the toner cassette by its handle and pull it out. Note 4 7. USER MAINTENANCE Keep the toner cassette horizontal to avoid spilling the toner. Remove the old cleaning pad. Note Be sure to grasp the green handle when removing the cleaning pad. 5 Grasp the new cleaning pad by the green handle and insert it into place. 6 Press down gently but firmly on both sides of the pad to make sure that it is inserted as far as it can go.
USER MAINTENANCE Look inside the machine and note the locations of the arrows that indicate the toner cassette guides on either side. 8 Make sure the plastic pins (marked with “*” in the illustration next to step above) on either side of the toner cassette slide along the guides inside the machine. 9 Note Be sure to hold the toner cassette by its handle. 10 To close the front unit, press down firmly but gently on both sides of it until the top unit closes and clicks securely into place.
USER MAINTENANCE Storage Paper should always be stored properly. Improperly stored paper might result in poor image reproduction, creased copies, or paper misfeeds. Generally, avoid paper curling and absorption of moisture. • Avoid storing paper in humid areas. In high-temperature and high-humidity, or lowtemperature and low-humidity conditions, store paper in a vinyl bag. • Do not store paper where it will be exposed to heat. • Store on a flat surface. • Use older stock first.
8. TECHNICAL REFERENCE Printing the Help List Print this list to get a quick guide to frequently used fax features. 1 While the machine is not performing any other operation, press . 2 Press 3 Press . Press Start to print the Help List. Note Print on A4, Letter, or Legal paper.
TECHNICAL REFERENCE Customising Default Settings with the User Parameters Changing the User Parameters The User Parameters allow you to customise various machine settings and features to suit your requirements. They are four User Parameter Switches numbered 00 to 03. Each switch has 8 adjustable “bits” which can set to either 0 or 1. For the meaning of each bit and how changing them affects the machine, see page xx. Note Take care when changing the switch values.
TECHNICAL REFERENCE To toggle the value of a single bit, press the number on the numeric keypad that corresponds to the number of the bit you wish to change. 6 E.g. press 02 :1110 1000 Please wait Note Registered Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel. 8 K to change bit 3. Press . The display opposite will flash briefly on the display and then the function menu will reappear.
TECHNICAL REFERENCE SWITCH 00 (2/2) Explanation 3 Automatically print the Journal after every 35 communications Print the Unauthorized Call Report when an unregistered caller tries to send you a fax ( when Authorized Reception is switched on) Do not change this setting 2 1 0 Available Settings Default 0: No 1: Yes Yes 0: No 1: Yes No Automatically reduce re- 0: No ceived images to fit page 1: Yes Yes* Notes * This function turned off by default in some locales.
TECHNICAL REFERENCE SWITCH 02 Bit 7 6 5 4 3 2 1 0 Explanation Available Settings Default Notes Do not change these settings PCL Resolution 0: 600dpi Set the printer to 300 dpi 1: 300dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer. Toner Saving mode 0: Off When Toner Saving is 1: On turned on, the machine prints using less toner. Use this mode if you wish to save on toner and do not mind lighter prints.
TECHNICAL REFERENCE Function List 11 12 13 14 15 16 17 21 22 31 32 41 42 51 52 61 Function Name Date/Time Dial Mode Quick Dial/Print Dial List Name Dial Language Own name/TTI Own Fax No. Authorized Reception Slow (4800bps) Adjust Volume Remote Change Journal Dial List Page Header Summer Time RDS Mode User Parameters Tray Paper Size Page Reference 38 34 53 58 104 33 36 47 66 65 51 62 63 67 39 67 99 11 8.
TECHNICAL REFERENCE Selecting the Language 1 Press . 2 Press . 3 Press and press or until the desired language Prt Help List OK 15 Language OK appears. Press 4 . Registered Note 1 Set up • Do not turn off the machine while “Registered” is displayed. • If you do not press changed. 5 104 Press display.
TECHNICAL REFERENCE Economy Mode Economy mode is a power saving feature and is turned on by default. If no operation is performed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (according to the setting), the heater turns off.
9. SPECIFICATIONS General Specifications Paper Capacity Machine Life Upper tray plain paper (80 g/m2: 20 lb.) 100 sheets Optional paper unit plain paper (80 g/m2: 20 lb.) 250 sheets ADF (Auto Document Feeder) Capacity plain paper: A4, LT · LG (80 g/m2: 20 lb) 10 sheets Output tray plain paper (80 g/m2: 20 lb.) 50 sheets Memory 4 MB (Expandable to 8 MB, 16MB or 32MB) EDO SIMM, 60 ns, 72 pin Dimensions 297mm × 352mm × 576mm (H× W× D) 11.70" ×13.87"× 22.69" (H× W× D) Weight 15.5 kg (34.
SPECIFICATIONS Printer Language Resident Font PCL 5e compatible • Dutch 801 SWC • Dutch 801 Italic SWC • Dutch 801 Bold SWC • Dutch 801 Bold Italic SWC • Swiss 742 SWC • Swiss 742 Italic SWC • Swiss 742 Bold SWC • Swiss 742 Bold Italic SWC • Swiss 742 Condensed SWC • Swiss 742 Condensed Italic SWC • Swiss 742 Condensed Bold SWC • Swiss 742 Condensed Bold Italic SWC • Incised 901 SWC • Incised 901 Italic SWC • Incised 901 Bold SWC • Fixed Pitch 810 Courier Roman SWC • Fixed Pitch 810 Courier Bold SWC • F
SPECIFICATIONS Copying Specifications Copy Speed Paper Weight 6 cpm (copies per minute) 60 to 90 g/m2 (16 to 24 lb) Warm-up Time Original Types 30 seconds or less Exposure glass Sheet/Book ADF Up to 10 pages of 80g /m2(20lb), Plain paper First copy 17 seconds or less Mulitiple Copies Up to 99 copies Copy Reduction and Enlargement 50%, 71%, 82%, 87%, 93%, 115%, 122%, 141%, 200% Maximum Original Size Legal(LG) = 8 1/2 " × 14" Copy Resolution 600 dpi × 600 dpi Paper/Media Types Plain paper Envelo
INDEX INDEX A Additional printer ................................................ 16 Auto image density .............................................. 76 Automatic Document Feeder (ADF) ..................... x Setting an original ......................................... 69 Authorized reception ........................................... 47 Automatic redial .................................................. 43 B Busy indicator ...................................................
INDEX Loading Plain paper ..................................................... 11 Small size paper ............................................. 13 Other media ................................................... 15 Location ................................................................. 1 M Metal plate .....................................................17, 19 Multiple copies .................................................... 72 N Name key ...........................................................
INDEX Safety information ................................................ i Scanner lock .......................................................... x Unlocking ......................................................... 4 Second (Additional) printer ................................ xi Connecting ..................................................... 16 Using .............................................................. 28 Second printer key ............................................... xv Sending faxes ...
INDEX EE G025 112 GS10(GB)_index p109-112 112 99.8.
Overseas Affiliates U.S.A. Spain RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 The Netherlands Italy RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500 United Kingdom Hong Kong RICOH UK LTD.
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the safety information on pages i - iii of this manual. It contains Important Information related to user safety and preventing equipment problems.
Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC.” In accordance with ISO Standard 7001, this machine uses the following symbols for the main switch: a means POWER ON. b means POWER OFF.
Safety Information When using your machine, the following safety precautions should always be followed. Types of warnings used in this manual WARNING Ignoring this warning could cause serious injury or even death. CAUTION Ignoring this caution could cause injury or damage to property. Symbol examples The d symbol means a situation that requires you take care. The m symbol means you MUST NOT carry out this operation. This example means “Do not take apart.
WARNING: • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.
CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury. • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock. • When the machine is not be used for a long time, unplug the power cord. • When you pull out the plug from the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.
Energy Star program Energy Star® As an Energy Star partner, we have determined that this machine model meets the Energy Star Guidelines for energy efficiency. The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warning.
Contents Safety Information .............................................................................. i Energy Star program .......................................................................... iv General Description ............................................................................ viii Operation Panel .................................................................................. x 1. SETTING UP Package Contents ......................................................................
3. PRINTING Setting Up For Printing ...................................................................... To install the printer driver under Windows® 95 ............................ To install the printer driver under Windows® 3.1x ......................... New Hardware Found Window ...................................................... Features You Can Access From the Printer Driver ............................. Using the Second Printer (Additional Printer) ...................................
7. TECHNICAL REFERENCE Printing the Help List ......................................................................... Selecting the Language ...................................................................... Selecting 300 dpi or 600 dpi............................................................... Economy Mode .................................................................................. Changing the Economy Mode ........................................................ Selecting Toner Save Mode .
General Description Type 1 The following describes the Type 1 machine. This information also applies to the Type 2 machine, except where specifically noted in the next page. Platen cover Lift this cover to access the exposure glass when you want to place an original on it for copying. Upper paper tray Holds up to 100 sheets of plain paper for copying and printing. Exposure glass Place originals on this glass face down for copying. Top unit Operation panel Key panel for controlling the machine.
The following describes the Type 2 machine. Original Guide Automatic Document Feeder (ADF) Upper paper tray Holds up to 10 sheets of paper for automatic feeding. Place originals face down. Guides the original correctly into the machine. Set the original so it is under this guide. Document guides Slide the left guide to fit the size of the paper you are feeding.
Operation Panel 1 F E 2 3 G 4 5 6 H 1 Check Display This indicator lights up to alert you to read the message on the display. 2 PC Interface This indicator lights while the machine is receiving data from a connected computer. 3 Second Printer Pressing this key switches between printing on the machine (Second Printer indicator off) and printing on a second printer connected to the machine (Second Printer indicator on). 4 Reduce Press this key to reduce an image during copying.
C GENERAL DESCRIPTION D B A 0 9 7 Note 8 Be sure to peel the protective sheet from the operation panel. 0 Stop Press this key to interrupt the current ongoing procedure and return to the stand by state. This key operates as a kind of escape key. Holding down this key for 3 seconds resets the printer mode. A Economy Mode/ Clear Modes key Pressing this key cancels the ongoing operation and clears the settings of the current mode to their initial defaults.
1. SETTING UP Package Contents WARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily. Do not put any metal objects or containers holding water (e.g. vases, flowerpots, glasses) on the machine. If the contents fall inside the machine, a fire or electric shock could occur. CAUTION Keep the machine away from humidity and dust. A fire or an electric shock might occur. Do not place the machine on an unstable or tilted surface.
SETTING UP Installing the Starter Toner Cassette Pull the top release lever (1) and open 1 the 2 top unit (2). 1 2 Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of children. Important! Be sure to hold the starter toner cassette by its handle. Note Keep the vinyl bag for later repackaging when necessary.
SETTING UP 5 Make sure the plastic pins (marked with “*” in the illustration next to step 3 ) on either side of the starter toner cassette slide along the guides inside the machine. Note 6 1. SETTING UP Be sure to hold the starter toner cassette by its handle. To close the top unit, press down firmly but gently on both sides of it until the top unit closes and clicks securely into place. Note Background gray cast is sometimes evident just after installing a new toner cassette.
SETTING UP Installing the Upper Paper Tray 1 Look at the rear of the machine and note the locations of the holes for insertion of the upper paper tray on both sides. 2 To install the upper paper tray, press down on both sides of the tray, making sure that it is inserted as far as it will go. Note Paper will not be fed correctly into the machine if the upper paper tray is not inserted all the way in.
SETTING UP Other Settings for Type 2 To remove the protective sheet Open the ADF cover (1) and then remove the protective sheet (2). 1 1. SETTING UP 1 2 2 Close the ADF cover and make sure it locks securely into place.
SETTING UP To install the document output tray 1 Look at the rear of the machine to confirm where the document output tray should fit. 2 Insert the pin at one side of the tray by gently bending the document tray until it fits in the insert hole. 3 Make sure the small pieces of plastic film curl upwards as shown. Important! The original will not be delivered properly, if the films are not set as shown.
SETTING UP Connecting to a computer Important! Make sure that the power of both the machine and your computer is turned off before making the connection. Plug one end of the your printer cable into the lower port on the side of the machine, and secure it in place as shown in the illustration. 1. SETTING UP 1 Note • The machine must be connected to a computer for printing. • Use the cable that comes with the machine to connect to your computer.
SETTING UP Turning On the Machine WARNING • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire. • Do not plug or unplug the power cord with your hands wet. Otherwise, an electric shock might occur.
2. GETTING ACQUAINTED Paper and Other Media The machine supports printing on the following types of paper/media from the upper paper tray. Refer to the following pages for details on loading each type of paper/media into the upper paper tray. Envelopes Display A4 (210mm × 297mm) A4 A5 (148mm × 210mm) A5 81/4" × 13" 81/4 × 13 Letter (81/2" 81/2" × 51/2" 81/2" × 13" × 11") Page p.10 ; Letter p.10 (81/2 p.10 × 11) p.10 81/2 × 81/2 × 13 p.10 8" × 101/2" 8 × 101/2 p.
GETTING ACQUAINTED Loading Paper After you set up the machine and specify the paper size, you are ready to actually load paper. Important! When loading paper into the upper paper tray, make sure that you load maximum 100 sheets of plain paper (80 g/m2 or 20 lb). Overloading the upper paper tray can cause misfeeds. To load plain paper into the upper paper tray 1 Fan the stack of paper to make sure that all pages are free and are not sticking together.
GETTING ACQUAINTED 5 Press . “Prt Help List” appears. 6 Press or “1 Tray Pap. Size” appears. until Prt Help List 1 Tray Pap. Size 1 Tray Pap. Size 3 User Param. 2 Language Note 7 Press 8 After pressing , press or until the desired size appears. The sizes change in the following order. A4 ? .“Tray guide OK?” appears.
GETTING ACQUAINTED To load small size paper Note We recommend that you always feed small size paper vertically, with one of its shorter edges feeding into the machine. 1 Remove all paper before loading small size paper in the upper paper tray. 2 Open the small panel on the back of the machine by unlatching it as shown in the illustration. Opening the small panel makes it easy to handle small size paper. 3 Set paper into the upper paper tray.
GETTING ACQUAINTED 5 Press . “Prt Help List” appears. 6 Press or “1 Tray Pap.Size” appears. until Prt Help List 1 Tray Pap. Size 1 Tray Pap. Size 3 User Param. 2 Language Note 7 Press . “Tray guide OK?” appears. 8 After pressing , press or until the desired size appears. The sizes change in the following order. A5 : ? A5 : OK ? C5 Env? DL Env ? 9 Tray guide OK? C6 Env ? When the correct paper size is on the . “Registered” apdisplay, press pears.
GETTING ACQUAINTED Loading Other Media Use the following procedures to load envelopes, transparencies, and label paper. To load envelopes Load up to 5 envelopes at a time, using the same procedure for loading small size paper on page 12. • Insert envelopes print side up with the stamp position as shown. Flap • Envelope flaps should be securely folded down, so the envelope is “closed”.
GETTING ACQUAINTED Connecting a Second Printer (Additional Printer) The machine features a port that you can use to connect your current printer as a second printer (additional printer). Once you do, you have a selection of this machine or the second printer at the touch of key. Note Make sure that the power of your computer is turned off before making the connection. 1 Turn off both the machine and your second printer. 2 Connect one end of a parallel interface cable to your second printer.
GETTING ACQUAINTED Installing the Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and how to load paper in it. Addition of a paper feed unit provides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper. Important! Make sure that machine power is turned off and that the power cord is unplugged from the power socket before installing the paper feed unit.
GETTING ACQUAINTED 3 The machine has handhold at the locations shown in the illustration. Note that the illustration shows the machine as viewed from above. 2. GETTING ACQUAINTED • This illustration shows the handhold location on the right side of the machine. • This is the handhold location on the left side of the machine. 4 Carefully lower the machine onto the paper feed unit, making sure that the dowels on the paper feed unit fit into holes in the bottom of the machine properly.
GETTING ACQUAINTED To load paper into the paper feed unit You can load either A4 or Letter size paper into the paper feed unit. Refer to page 19 for details on how to change the positions of the paper guides inside of the tray to match the type of paper you are using. 1 Pull out the paper tray and remove it from the paper feed unit. 2 Press down on the metal plate in the bottom of the paper tray until the plate locks into place with a “click”.
GETTING ACQUAINTED To change the paper size 1 Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size. 2 Squeezing in on both sides of the side guide, slide it to the correct position for the desired paper size. 2. GETTING ACQUAINTED Use the following procedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper.
GETTING ACQUAINTED Press 3 . OK Lower Tray? Note The actual message that appears on the machine's display depends on the paper source you last used. If "Upper Tray?" appears, press or to display the "Lower Tray?" message before proceeding with step 4 . After pressing , press or until the desired size appears. 4 Letter(81/2 × 11)? Letter (81/2 × 11) ? ↔ A4 ? When the correct size is on the display, . “Registered” appears.
GETTING ACQUAINTED Upgrading Memory You can install Single Inline Memory Module (SIMM) to upgrade the onboard memory of the machine. The machine is shipped from the factory with a 4MB SIMM, which can be replaced with an 8MB, 16MB or 32MB SIMM. Use the following procedure to install 8MB, 16MB or 32MB SIMM. Note The following are the required specifications for a SIMM used with this machine: 72-pin, 60ns, Extend Date Out (EDO), parity/non-parity. 1 Turn off the machine.
GETTING ACQUAINTED 4 Carefully lift out the SIMM board currently installed on your printer. 5 Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sure the SIMM board is oriented correctly when you insert it into the slot. 6 Make sure the hooks on the sides of the SIMM board snap securely into place.
3. PRINTING Setting Up For Printing In order to use the machine as a printer, you must install its printer driver on your computer. The printer driver can be found on the diskette that comes with the machine. Use the following procedure to install the printer driver. Note • • • The following procedure assumes that you are already familiar with basic computer operations. If you aren’t, consult the documentation that comes with your computer and its operating system.
PRINTING To install the printer driver under Windows®3.1x 1 Quit all applications except Program Manager. • • • • 2 Press [Alt] + [Tab] to display the Task List window. Select the application you want to quit. Click [End Task] and then press [Enter] to quit the program. Repeat the above steps as many times as necessary to quit all applications that are running. The next step you should perform depends on whether you are installing from diskette.
PRINTING Features You Can Access From the Printer Driver Printer Driver Contents ■ Paper Defaults Paper size Page orientation Output Paper source About ■ N-Up Printing Select a Layout Option : : : : Size, Measurement Unit Portrait, Landscape Copies, Print in reverse order Source : Normal, Reduce for N-up printing (Print page borders ; 2 pages up/sheet ; 4 pages up/sheet) ■ Document Automatic Graphics Mode Font Resolution(dpi) Graphics Resolution Halftone Job Settings Raster 600 High Screening Photo
PRINTING Using the Second Printer (Additional Printer) Use the following procedure to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a Bi-Direction mode, make sure to set the Bi-Direction mode to Off. Note Refer to page 15 for details on connecting a second printer. To print to the second printer 1 Press indicator lights. .
4. COPYING Making a Copy 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 Press tion. to perform the copy opera- Important! After copying a large number of pages, be sure not to turn off the machine in several minutes. Note When printing to label paper, envelopes, transparencies, or thin paper (60 g/m2 or 16 lb), remove each printout as it comes out of the machine.
COPYING Making Multiple Copies You can specify the number of copies to be printed by pressing (to reduce the number). increase the number) or Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 1 (to 3 2 Press or until the desired number of copies appears. 2 100% 10 Note You can specify the number of copies in the range of 01 to 99. Press tion.
COPYING Making a Book Copy When copying from a book, the thickness of the book should be no more than 30mm (1.18"). 1 Lift the platen cover. 2 Open to the page you want to copy and lay the page face down on the exposure glass. Be sure to align one of the corners of the page with the arrow mark on the scale. 3 Lower the platen cover. 4 Press eration. 4.
COPYING Reduction and Enlargement Press or the copy operation. to select preset reduction or enlargement factors for To set the reduction factor 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 Press until the desired size ratio appears. The sizes change in the following order. 100% → 93% → 87% → 82% 50% ← “71% A4 3 Press eration. A5” to perform the copy op- Note Press copying.
COPYING To set the enlargement factor 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 Press until the desired size ratio appears. The sizes change in the following order. → 100% 115% 200% ← “141% A5 3 Press eration. → 122% A4” 100% Ratio (%) 115 122 141 200 01 Original ➝ Paper size B5 ➝ A4, B6 ➝ A5 A5 ➝ B5 A5 ➝ A4 A6 ➝ A4 to perform the copy op- Note Press to clear the setting after copying. 4.
COPYING Zoom (In 1% Increments) Zoom allows you to tune the preset reduction and enlargement factors to exactly the value you want. You can change the zoom factor in increments of 1%. To use zoom Setting Range 200 to 50% 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 50 to 200% 1 3 2 2 Press (decrease) or (increase) until the desired size ratio appears. 100% 99% 3 Press eration.
COPYING Adjusting Copy Image To select the resolution/photo setting 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 3 Press the Copy Mode key to specify the resolution or halftoning method for the copy operation. A pointer (T) moves on the display to indicate the current setting. The following describes when you should use each setting.
COPYING To adjust the image density 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 Press the Density key to select the image density settings. • Select [Lighter] to make the image lighter. • Select [Darker] to make the image darker. 3 Press eration. to perform the copy op- Note Press copying.
COPYING Setting an Original on the ADF (Type 2 only) You can load up to 10 sheets of plain paper (80 g/m2 or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! 1 Fan the stack of originals. Never try to place more than 10 sheets of plain paper onto the ADF. 2 Straighten up all four sides of the stack, by tapping them on a desk or table top. 3 Place the stack of originals face down on the ADF and slide the document guide against the side of the stack. 4.
COPYING 5 Stretch the extend tray that supports the originals. 6 Press to perform the copy op- eration. Note • If an original becomes misfed during feeding by the ADF, press to stop the op- eration. Refer to“Clearing a Paper Misfeed” on page 43. • We recommend to use the TEXT mode when copying with the ADF. Originals that do not meet the following requirements can cause paper misfeeds, and even damage the machine.
COPYING Sorting Output (Type 2 only) The following example shows how output is affected by turning sorting on and off. Important! The sort operation requires scanning of all your originals into memory before starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed. Refer to page 21 for details on increasing memory capacity. To turn sorting on and off 1 Set the originals on the ADF. Note 2 4.
COPYING 3 When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note Press copying.
5. TROUBLESHOOTING General Status Nothing happens when the machine is turned on. Paper misfeeds when the machine is turned on for the first time after the installation. After installing a SIMM board, the memory value that appears on the machine's display does not match the amount of memory installed. Cause Remedy Power cord is not con- Correctly connect the power nected. cord to the machine and plug it into a outlet. SIMM is not installed correctly. Install the SIMM correctly.
TROUBLESHOOTING Printing and Copying (2/2) Status Cause Remedy Page Frequent paper mis- Attempting to print on both Print on only one side. Two-side p.10,18 feeds. sides of the paper. printing is not supported by this machine. Printing on an envelope Make sure that envelopes are p.14 that is too thick. folded flat. p.14 Misfeeding of the envelope Make sure that envelope flaps flap. are closed (folded down). Part of the image is Toner is distributed un- Remove the toner cassette, genp.50 unclear.
TROUBLESHOOTING Copying Cause Remedy Page Unlock the scanner lock, turn the machine off and then back on. p.3 Set the original correctly. Straighten out the original(s). Insert the original(s) from the least-curled side. Incorrect original specifi- Use originals of the correct size, cations. thickness, and quantity. Original is not fed ADF cover is open. Close the ADF cover. from the ADF. Original is not fed out The document output tray Set the document output tray properly. is not set correctly.
TROUBLESHOOTING Error Messages Message Cause Close cover Add paper Top unit is open. Machine is out of paper. Toner near end Add Toner Machine is almost out of toner. Toner cassette is not loaded correctly. Machine is out of toner. Clear paper Paper misfeed. Memory overflow Not enough memory capacity. Remove original (when Original misfeed. original is set in ADF) “Remove original” An original is under the platen cover. and “from glass” “Memory full” and Too much sort copy data.
TROUBLESHOOTING Clearing a Paper Misfeed This section describes how to clear a paper misfeed when one occurs. CAUTION When removing misfed paper, do not touch the fusing section because it could be very not. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool such as a screwdriver or tweezers as this may damage the unit. Type 1 1 Pull the top release lever (1) and open the top unit (2). 2 2 5. TROUBLESHOOTING 1 Pull out the toner cassette.
TROUBLESHOOTING 3 Pressing down on the paper release lever (blue) on the right side, pull out the misfed paper. 4 Pull out the misfed paper in the directions indicated by the arrows in the illustrations. Note • If you are using the paper feed unit (option) and cannot clear the misfeed using this procedure, use the procedure on page 47 instead. • Sometimes toner may get on your hands. 5 Install the toner cassette into the machine. Note • Be sure to hold the toner cassette by its handle.
TROUBLESHOOTING Type 2 Area 4 Area 3 Area 1 Area 2 Area 1 or 2 1 Pull the top release lever (1) and open the top unit (2). 2 1 2 Pull out the toner cassette. Note 5. TROUBLESHOOTING • Be sure to hold the toner cassette by its handle. • Keep the toner cassette horizontal to avoid spilling the toner.
TROUBLESHOOTING 3 Pressing down on the paper release lever (blue) on the right side, pull out the misfed paper. 4 Pull out the misfed paper in the directions indicated by the arrows in the illustrations. Note • If you are using the paper feed unit (option) and cannot clear the misfeed using this procedure, use the procedure on page 47 instead. • Sometimes toner may get on your hands. 5 Install the toner cassette into the machine. Note • Be sure to hold the toner cassette by its handle.
TROUBLESHOOTING Area 3 or 4 1 Open the ADF cover. Note Be sure to open the ADF cover before pulling out the misfed original. Failure to do so can result in damage to the original. 2 Pull out the misfed original. 3 Close the ADF cover, and make sure it locks securely into place. Important! Make sure to specify the desired copy quantity again. Paper feed unit Use the following procedure when the misfed paper cannot be removed using the procedure on page 43 (for Type 1) or page 45 (for Type 2).
TROUBLESHOOTING 2 Pull out the misfed paper. 3 Slide the paper tray back into the paper feed unit until it locks into place. Tip If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information.
6. USER MAINTENANCE 6. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry.
USER MAINTENANCE Replacing the Toner Cassette And the Cleaning Pad Printing on A4 size paper under the recommended temperature and humidity conditions noted in the table under “Conditions” on page 1, you can expect a toner cassette to print approximately 3,000 pages when you are printing typical business letters that have text covering 5% of the total surface. The starter cassette that comes with the machine can print approximately 1,000 pages.
3 6. USER MAINTENANCE USER MAINTENANCE Holding the toner cassette by its handle and pull it out. Note Keep the toner cassette horizontal to avoid spilling the toner. 4 Remove the old cleaning pad. Note Be sure to grasp the green handle when removing the cleaning pad. 5 Insert the new cleaning pad into place by grasping the green handle. 6 Press down gently but firmly on both sides of the pad to make sure that it is inserted as far as it can go.
USER MAINTENANCE 8 Look inside the machine and note the locations of the arrows that indicate the toner cassette guides on either side. 9 Make sure the plastic pins (marked with “ * ” in the illustration next to step above) on either side of the toner cassette slide along the guides inside the machine. Note Be sure to hold the toner cassette by its handle. 10 To close the top unit, press down firmly but gently on both sides of it until the top unit closes and clicks securely into place.
Storage Paper Paper should always be stored properly. Improperly stored paper might result in poor image reproduction, creased copies, or paper misfeeds. Generally, avoid paper curling and absorption of moisture. • Avoid storing paper in humid areas. In high-temperature and high-humidity, or lowtemperature and low-humidity conditions, store paper in a vinyl bag. • Do not store paper where it will be exposed to heat. • Store on a flat surface. • Use older stock first. • Do not lay heavy objects on paper.
7. TECHNICAL REFERENCE Printing the Help List You can print out the help list. 1 While the machine is not performing any other operation, press . The message “Prt Help List” appears. 2 Press 3 Press . “Press Start” appears. Press Start to print the Help List. Note Print on A4, Letter, or Legal paper.
TECHNICAL REFERENCE Selecting the Language The language for the display can be selected from the following: English, French, Spanish, Italian, German, Swedish Press . “Prt Help List” appears. 2 Press or until "2 Language" appears. The messages change in the following order. Prt Help List OK 7. TECHNICAL REFERENCE 1 2 Language 1 Tray Pap. Size 3 User Param. 3 Press and press or until the desired language appears. The languages change in the following order. Language: English Sprak: svenska Spr.
TECHNICAL REFERENCE Selecting 300 dpi or 600 dpi Set the printer to 300 dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer. 1 Press pears. . “Prt Help List” ap- 2 until “3 Press or User Param.” appears. The messages change in the following order. Prt Help List 3 User param. 1 Tray Pap. Size 3 User Param.
TECHNICAL REFERENCE Press . “Please wait”, then “Registered” appears. Please wait Note • To cancel this change, press or Registered instead of . “Please wait” and “Not Registered” appear on the display. • Do not turn off the machine while “Please wait”, “Registered” or “Not Registered” is displayed. 7.
TECHNICAL REFERENCE Economy Mode The Economy mode can be selected to save power. If no operation is performed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (according to the setting), the heater turns off. The economy mode is on as the default setting.
TECHNICAL REFERENCE Selecting Toner Saving Mode The toner saving mode status has two settings. Press . “Prt Help List” appears. 2 Press or until “3 User Param.” appears. The messages change in the following order. Prt Help List OK 7. TECHNICAL REFERENCE 1 3 User param. 1 Tray Pap. Size 3 User Param. 3 2 Language Press and press to move the flashing block cursor until it appears in one of the positions shown in the illustration to the right.
8. SPECIFICATIONS General Specifications Type 1 Type 1, Type 2 Paper Capacity Power Supply Upper tray plain paper (80 g/m2: 20 lb.) 100 sheets Option paper unit plain paper (80 g/m2: 20 lb.) 250 sheets Output tray Capacity plain paper (80 g/m2: 20 lb.) 50 sheets Memory 4 MB (Expandable to 8 MB, 16 MB or 32 MB) EDO SIMM, 60 ns, 72 pin Dimensions 249mm × 352mm × 576mm (H × W × D) 9.81" × 13.87" × 22.
SPECIFICATIONS Printer Language Resident Font PCL 5e emulation • Dutch 801 SWC • Dutch 801 Italic SWC • Dutch 801 Bold SWC • Dutch 801 Bold Italic SWC • Swiss 742 SWC • Swiss 742 Italic SWC • Swiss 742 Bold SWC • Swiss 742 Bold Italic SWC • Swiss 742 Condensed SWC • Swiss 742 Condensed Italic SWC • Swiss 742 Condensed Bold SWC • Swiss 742 Condensed Bold Italic SWC • Incised 901 SWC • Incised 901 Italic SWC • Incised 901 Bold SWC • Fixed Pitch 810 Courier Roman SWC • Fixed Pitch 810 Courier Bold SWC • Fi
SPECIFICATIONS Copying Specifications Copy Speed Paper Weight 6 cpm (copy per minute) 60 to 90 g/m2 (16 to 24 lb) Warm-up Time Original Types 30 seconds or less Exposure glass (Type 1/Type 2) Sheet/Book ADF (Type 2) Plain paper (80 g/m2: 20 lb) First copy 17 seconds or less Mulitiple Copies Up to 99 copies Copy Reduction and Enlargement 50%, 71%, 82%, 87%, 93%, 115%, 122%, 141%, 200% Paper/Media Types Plain paper Envelopes Transparencies Label paper 62 Maximum Original Size A4, 8 1/2 " × 14"
INDEX INDEX 1 F 1 to 1 Copy ........................................................... 27 Front guide .................................................... 16, 19 Front paper support ............................................. 16 B Book Copy ............................................................ 29 C Check Display ........................................................ x Clearing a Paper Misfeed .................................... 43 cleaning pad .............................................
INDEX P Paper and Other Media ......................................... 9 Paper Select ........................................................... x paper size Changing ........................................................ 19 Specifying (upper) ................................... 11, 13 Specifying (lower) .......................................... 19 Paper size indicator ....................................... 16, 19 Paper Feed Unit ................................................... 16 PC Interface ...
Overseas Affiliates U.S.A. Spain RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 The Netherlands Italy RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500 United Kingdom Hong Kong RICOH UK LTD.
Overseas Affiliates U.S.A. Spain RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 The Netherlands Italy RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500 United Kingdom Hong Kong RICOH UK LTD.
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the safety information on pages i - iii of this manual. It contains Important Information related to user safety and preventing equipment problems.
Safety Information When using your machine, the following safety precautions should always be followed. Types of warnings used in this manual WARNING Ignoring this warning could cause serious injury or even death. CAUTION Ignoring this caution could cause injury or damage to property. Symbol examples The d symbol means a situation that requires you take care. The symbol means you MUST NOT carry out this operation. This example means “Do not take apart.” The ● symbol means you MUST perform this operation.
WARNING: • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.
CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury. • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock. • When the machine is not be used for a long time, unplug the power cord. • When you pull out the plug from the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.
Energy Star program Energy Star® As an Energy Star partner, we have determined that this machine model meets the Energy Star Guidelines for energy efficiency. The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warning. When a product meets the Energy Star Guidelines for energy efficiency, the Partner shall place the Energy Star logo onto the machine model.
Contents Safety Information .............................................................................. i Energy Star program .......................................................................... iv Part Names ......................................................................................... viii Operation Panel .................................................................................. x 1. SETTING UP Package Contents ..................................................................
To select the paper source .............................................................. 20 Upgrading Memory ............................................................................ 21 3. PRINTING AND SCANNING Setting up ............................................................................................ Installing the Software Drivers........................................................... Features You Can Access From the Printer Driver .............................
7. TECHNICAL REFERENCE Printing the Help List ......................................................................... Selecting the Language ...................................................................... Selecting 300 dpi or 600 dpi............................................................... Economy Mode .................................................................................. Changing the Economy Mode ........................................................ Selecting Toner Save Mode .
Part Names Type 1 The following describes the Type 1 machine. This information also applies to the Type 2 machine, except where specifically noted in the next page. Platen cover Lift this cover to access the exposure glass when you want to place an original on it for copying and scanning. Upper paper tray Holds up to 100 sheets of plain paper. Exposure glass Place originals on this glass face down. Top unit Operation panel Key panel for controlling the machine.
The following describes the Type 2 machine. Original guide Automatic document feeder (ADF) Upper paper tray Holds up to 10 sheets of paper for automatic feeding. Place originals face down. Guides the original correctly into the machine. Make sure your original fits under this guide. Document guides Slide the left guide to fit the size of the paper you are feeding.
Operation Panel 1 F E 2 3 G Note Be sure to panel the protective seet from the operation panel 4 5 6 H 1 Check Display This indicator lights up to alert you to read the message on the display. 2 PC Interface This indicator lights while the machine is receiving data from a connected computer. 3 Second Printer Pressing this key switches between printing on the machine (Second Printer indicator off) and printing on a second printer connected to the machine (Second Printer indicator on).
C GENERAL DESCRIPTION D B A 0 9 7 8 0 Stop Press this key to interrupt the current ongoing procedure and return to the stand by state. This key operates as a kind of escape key. Holding down this key for 3 seconds resets the printer mode. A Economy Mode/ Clear Modes key Pressing this key cancels the ongoing operation and clears the settings of the current mode to their initial defaults. Holding down this key for about one second switches the Economy Mode on and off.
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1. SETTING UP Package Contents WARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily. Do not put any metal objects or containers holding water (e.g. vases, flowerpots, glasses) on the machine. If the contents fall inside the machine, a fire or electric shock could occur. CAUTION Keep the machine away from humidity and dust. A fire or an electric shock might occur. Do not place the machine on an unstable or tilted surface.
SETTING UP Installing the Starter Toner Cassette Pull the top release lever (1) and open 1 the 2 top unit (2). 1 2 Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of children. Important! Be sure to hold the starter toner cassette by its handle. Note Keep the vinyl bag for later repackaging when necessary.
SETTING UP 5 Make sure the plastic pins (marked with “*” in the illustration next to step 3 ) on either side of the starter toner cassette slide along the guides inside the machine. Note 6 1. SETTING UP Be sure to hold the starter toner cassette by its handle. To close the top unit, press down firmly but gently on both sides of it until the top unit closes and clicks securely into place. Note Background gray cast is sometimes evident just after installing a new toner cassette.
SETTING UP Installing the Upper Paper Tray 1 Look at the rear of the machine and note the locations of the slots for insertion of the upper paper tray on both sides. 2 To install the upper paper tray, press down on both sides of the tray, making sure that it is inserted as far as it will go. Note Paper will not be fed correctly into the machine if the upper paper tray is not inserted all the way in.
SETTING UP Other Settings for Type 2 To remove the protective sheet Open the ADF cover (1) and then remove the protective sheet (2). 1 1. SETTING UP 1 2 2 Close the ADF cover and make sure it locks securely into place. To install the document output tray 1 Look at the rear of the machine to confirm where the document output tray should fit. 2 Insert the pin at one side of the tray by gently bending the document tray until it fits in the insert hole.
SETTING UP 3 Make sure the small pieces of plastic film curl upwards as shown. Important! The original will not be delivered properly, if the films are not set as shown. To pull out the output tray extension 1 6 To pull out the output tray extension as shown.
SETTING UP Connecting to a computer Important! Make sure that the power of both the machine and your computer is turned off before making the connection. Plug one end of the your parallel cable into the lower port on the side of the machine, and secure it in place as shown in the illustration. 1. SETTING UP 1 Note • The machine must be connected to a computer for printing. • Use the cable that comes with the machine to connect to your computer.
SETTING UP Turning On the Machine WARNING • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cable. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire. • Do not plug or unplug the power cord with your hands wet. Otherwise, an electric shock might occur.
2. GETTING ACQUAINTED Important! ☛ The default display language is English. For how to change to your preferred language, see page 57. Paper and Other Media The machine supports printing on the following types of paper/media from the upper paper tray. Refer to the following pages for details. Envelopes Display Page Letter (81/2" × 11") Letter (81/2 × 11) p.11 Half Letter 51/2 × 81/2 p.11 Legal (81/2" × 14") Legal (81/2 × 14) p.11 A4 (210mm × 297mm) A4 p.
GETTING ACQUAINTED Loading Paper After you have set up the machine you nee to load paper then specify the paper size using the procedure below. Important! When loading paper into the upper paper tray, do not load more than 100 sheets of plain paper (80 g/m2 or 20 lb). Overloading the upper paper tray can cause misfeeds. To load plain paper into the upper paper tray 1 Fan the stack of paper to make sure that all pages are free and are not sticking together.
GETTING ACQUAINTED 5 Press 6 Press . Prt Help List . 1 Tray Pap. Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. Press . 8 After pressing , press or until the desired size appears. 9 When the correct paper size is on the . If the paper feed display, press unit (option) (page 17) is installed, you can also select its paper size at this time. Tray guide OK? OK 2.
GETTING ACQUAINTED To load small size paper Note We recommend that you always feed small size paper vertically, with one of its shorter edges feeding into the machine. 1 Remove all paper before loading small size paper in the upper paper tray. 2 Open the small panel on the back of the machine by unlatching it as shown in the illustration. Opening the small panel makes it easy to handle small size paper. 3 Set paper into the upper paper tray.
GETTING ACQUAINTED 5 Press 6 Press . Prt Help List . 1 Tray Pap. Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. Press . Tray guide OK? 8 9 After pressing , press or until the desired size appears. When the correct paper size is on the . display, press Note OK 2. GETTING ACQUAINTED 7 51/2 × 81/2? Registered Do not carry out any operations while “Registered” appears on the display.
GETTING ACQUAINTED Loading Other Media Use the following procedures to load envelopes, transparencies, and label paper. To load envelopes Load up to 5 envelopes at a time, using the same procedure for loading small size paper on page 12. • Insert envelopes print side up with the stamp position as shown. Flap • Envelope flaps should be securely folded down, so the envelope is “closed”.
GETTING ACQUAINTED Connecting a Second Printer (Additional Printer) The machine features a port that you can use to connect your current printer as a second printer (additional printer). Once you do, you have a selection of this machine or the second printer at the touch of key. Note Make sure that the power of your computer is turned off before making the connection. 1 Turn off both the machine and your second printer. 2 Connect one end of a parallel interface cable to your second printer.
GETTING ACQUAINTED Installing the Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and how to load paper in it. Addition of a paper feed unit provides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper. Important! Make sure that machine power is turned off and that the power cord is unplugged from the power socket before installing the paper feed unit.
GETTING ACQUAINTED 3 The machine has handhold at the locations shown in the illustration. Note that the illustration shows the machine as viewed from above. 2. GETTING ACQUAINTED • This illustration shows the handhold location on the right side of the machine. • This is the handhold location on the left side of the machine. 4 Carefully lower the machine onto the paper feed unit, making sure that the dowels on the paper feed unit fit into holes in the bottom of the machine properly.
GETTING ACQUAINTED To load paper into the paper feed unit You can load either A4 or Letter size paper into the paper feed unit. Refer to page 19 for details on how to change the positions of the paper guides inside of the tray to match the type of paper you are using. 1 Pull out the paper tray and remove it from the paper feed unit. 2 Press down on the metal plate in the bottom of the paper tray until the plate locks into place with a “click”.
GETTING ACQUAINTED To change the paper size 1 Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size. 2 Squeezing in on both sides of the side guide, slide it to the correct position for the desired paper size. 2. GETTING ACQUAINTED Use the following procedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper.
GETTING ACQUAINTED Press 3 . OK Lower Tray? Note The actual message that appears on the machine's display depends on the paper source you last used. If "Upper Tray?" appears, press or to display the "Lower Tray?" message before proceeding with step 4 . 4 After pressing , press or until the desired size appears. 5 When the correct size is on the display, press . Letter(81/2 × 11)? Registered Note Do not carry out any operations while “Registered” appears on the display.
GETTING ACQUAINTED Upgrading Memory You can install Single Inline Memory Module (SIMM) to upgrade the onboard memory of the machine. The machine is shipped from the factory with a 4MB SIMM, which can be replaced with an 8MB, 16MB or 32MB SIMM. Use the following procedure to install 8MB, 16MB or 32MB SIMM. Note The following are the required specifications for a SIMM used with this machine: 72-pin, 60ns, Extend Date Out (EDO), parity/non-parity. 1 Turn off the machine.
GETTING ACQUAINTED 4 Carefully lift out the SIMM board currently installed on your printer. 5 Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sure the SIMM board is oriented correctly when you insert it into the slot. 6 Make sure the hooks on the sides of the SIMM board snap securely into place.
3. PRINTING AND SCANNING When connected to a compatible PC, you can use this machine as a high performance laser printer and black and white scanner. Important! • Make sure that your PC parallel port is set to ECP. If it is not, please consult your PC manual on how to change it. Note • • For information on PC hardware and software requirements, please read the README file on the CD. Printer drivers are provided for both Windows© 95/98 and Windows© 3.1, but the scanning feature requires Windows© 95/98.
PRINTINGAND SCANNING Do one of the following according to your operating system: 4 • Windows® 95/98 Run the setup application. For example, if your CD-ROM is assigned to D, run “D:\Scanin\Setup.exe”. • Windows® 3.1 First copy the disk images under the directory named “3.1” on the CD-ROM to floppy disks. Then insert the first floppy disk into your floppy disk drive and run “install.exe”. Note • • 5 You cannot install from CD-ROM under Windows 3.1.
PRINTINGAND SCANNING Features You Can Access From the Printer Driver Printer Driver Contents ■ Paper Defaults Paper size Page orientation Output Paper source About ■ N-Up Printing Select a Layout Option : : : : Size, Measurement Unit Portrait, Landscape Copies, Print in reverse order Source : Normal, Reduce for N-up printing (Print page borders ; 2 pages up/sheet ; 4 pages up/sheet) ■ Document Automatic Graphics Mode Font Resolution(dpi) Graphics Resolution Halftone Job Settings Raster 600 High Scree
PRINTINGAND SCANNING Using the Second Printer (Additional Printer) Use the following procedure to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a bi-directional mode, make sure you turn it off. Note ☛ Connecting a second printer, see page 15. To print to the second printer 1 Press indicator lights. .
4. COPYING Making a Copy 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 Press tion. to perform the copy opera- Important! After copying a large number of pages, wait a couple of minutes before attempting to turn off the machine. Note When printing to label paper, envelopes, transparencies, or thin paper (60 g/m2 or 16 lb), remove each printout as it comes out of the machine.
COPYING Making Multiple Copies You can specify the number of copies to be printed by pressing (to reduce the number). increase the number) or Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 1 (to 3 2 Press or until the desired number of copies appears. 2 100% 10 Note You can specify the number of copies in the range of 01 to 99. Press tion.
COPYING Making a Book Copy When copying from a book, the thickness of the book should be no more than 30mm (1.18"). 1 Lift the platen cover. 2 Open to the page you want to copy and lay the page face down on the exposure glass. Be sure to align one of the corners of the page with the arrow mark on the scale. 3 Lower the platen cover. 4 Press eration. 4.
COPYING Reduction and Enlargement Reduce Press Or En8 0 the copy operation. 0 to select preset reduction or enlargement factors for Lift the platen cover (0). Place the original face down at the arrow mark on the scale (a). Close the platen cover (@I). Reduce Press 0 until the desired size ratio appears. The sizes change in the following order. 100% + L 93% + LGL. m PmisJ LTR 77% + t to perform 65% 50% -I the copy op- . @ Note Press copying.
Lift the platen cover (0). Place the original face down at the arrow mark on the scale (0). Close the platen cover (0). Q Enlarge Press until the desired size ra0 tio appears. The sizeschange in the following order. I 100% 01 + 121% 4 129% + 155% LTR. LGL c 200% J @Start Press ..Oto perform the copy opQ eration. & Note Press Clear copying.
COPYING Zoom (In 1% Increments) Zoom allows you to tune the preset reduction and enlargement factors to exactly the value you want. You can change the zoom factor in increments of 1%. To use zoom Setting Range 200 to 50% 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 50 to 200% 1 3 2 2 3 Press (decrease) or (increase) until the desired size ratio appears. Press eration. to perform the copy op- Note Press copying.
COPYING Adjusting the Copy Image To select the resolution/photo setting 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 3 Press the Copy Mode key to specify the resolution or halftoning method for the copy operation. A pointer (T) moves on the display to indicate the current setting. The following describes when you should use each setting.
COPYING To adjust the image density 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 Press the Density key to select the image density. • Select [Lighter] to make the image lighter. • Select [Darker] to make the image darker. 3 Press eration. to perform the copy op- Note Press copying.
COPYING Setting an Original on the ADF (Type 2 only) You can load up to 10 sheets of plain paper (80 g/m2 or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! 1 Fan the stack of originals. Never try to place more than 10 sheets of plain paper onto the ADF. 2 Straighten up all four sides of the stack, by tapping them on a desk or table top. 3 Place the stack of originals face down on the ADF and slide the document guide against the side of the stack. 4.
COPYING 5 Stretch the extend tray that supports the originals. 6 Press to perform the copy op- eration. Note • If an original becomes misfed during feeding by the ADF, press to stop the op- eration. Refer to“Clearing a Paper Misfeed” on page 47. • We recommend you use text mode when copying with the ADF. • We recommend you copy photo originals from the exposure glass for best results. Originals that do not meet the following requirements can cause paper misfeeds, and even damage the machine.
COPYING Sorting Output (Type 2 only) The following example shows how output is affected by turning sorting on and off. Important! The sort operation requires scanning of all your originals into memory before starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed. ☛ Upgrading Memory, see page 21 To turn sorting on and off 1 Set the originals on the ADF. Note ☛ Setting an originals on the ADF, see 2 4. COPYING page 35.
COPYING 3 When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note Press copying.
5. TROUBLESHOOTING General Status Nothing happens when the machine is turned on. Paper misfeeds when the machine is turned on for the first time after the installation. After installing a SIMM board, the memory value that appears on the machine's display does not match the amount of memory installed. Cause Remedy Power cord is not con- Correctly connect the power nected. cord to the machine and plug it into a outlet. SIMM is not installed correctly. Install the SIMM correctly.
TROUBLESHOOTING Printing and Copying (2/2) Status Cause Remedy Page Frequent paper mis- Attempting to print on both Print on only one side. Two-side p.10,18 feeds. sides of the paper. printing is not supported by this machine. Printing onto loosely Flatten the envelopes to expel all p.14 stacked envelopes air. Misfeeding of the envelope Make sure that envelope flaps p.14 flap. are closed (folded down). Part of the image is Toner is distributed un- Remove the toner cassette, gen- p.52 unclear.
TROUBLESHOOTING Copying Cause Remedy Page Unlock the scanner lock, turn the machine off and then back on. p.3 Set the original correctly. Straighten out the original(s). Insert the original(s) from the least-curled side. Incorrect original specifi- Use originals of the correct size, cations. thickness, and quantity. Close the ADF cover. Original is not fed ADF cover is open. from the ADF. Original is not fed out The document output tray Set the document output tray is not set correctly.
TROUBLESHOOTING Error Messages (1/2) The table below explains the error messages that may appear on the display and the appropriate action to take. Message Cause “Close cover” Top unit is open. “Add paper” Machine is out of paper. “Toner near end” Machine is almost out of toner. Toner cassette is not loaded correctly. Machine is out of toner. “Add Toner” “Clear paper” Paper misfeed, or paper will not feed at all. “Memory overflow” Not enough memory capacity (PC printing only).
TROUBLESHOOTING 2 Error Messages ( /2) Message Cause Remedy Page “Memory full” and Too many sort copy pages. Press to print pages already p.21, 37 “Press Start” stored in memory to cancel the job, press . If you need to print big sort copy jobs, increase memory capacity. “Error 90” Locked scanner. Unlock the scanner lock, turn the p.3 machine off and then back on. “Error XX” Possible machine defect. Turn power off and then back p.8 on again. 5.
TROUBLESHOOTING Clearing a Paper Misfeed This section describes how to clear a paper misfeed when one occurs. CAUTION When removing misfed paper, do not touch the fusing section because it could be very hot. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool, such as a screwdriver or tweezers. as this may damage the unit. Type 1 1 Pull the top release lever (1) and open the top unit (2). 2 1 2 Pull out the toner cassette.
TROUBLESHOOTING 3 Pressing down on the paper release lever (blue) on the right side, pull out the misfed paper. 4 Pull out the misfed paper in the directions indicated by the arrows in the illustrations. Note • If you are using the paper feed unit (option) and cannot clear the misfeed using this procedure, use the procedure on page 47 instead. • Sometimes toner may get on your hands. 5 Install the toner cassette into the machine. Note • Be sure to hold the toner cassette by its handle.
TROUBLESHOOTING Type 2 Area 4 Area 3 Area 1 Area 2 Area 1 or 2 1 Pull the top release lever (1) and open the top unit (2). 2 1 2 Pull out the toner cassette. Note • Be sure to hold the toner cassette by its handle. • Keep the toner cassette horizontal to avoid spilling the toner.
TROUBLESHOOTING 3 Push back the blue paper release lever located on the right. Note The lever releases pressure on the paper. If you do not push it back, you could damage the machine when removing paper. 4 Pull out the misfed paper in the directions indicated by the arrows in the illustrations. Note • If you are using the paper feed unit (option) and cannot clear the misfeed using this procedure, use the procedure on page 47 instead. • Sometimes toner may get on your hands.
TROUBLESHOOTING Area 3 or 4 1 Open the ADF cover. Note Be sure to open the ADF cover before pulling out the misfed original. Failure to do so can result in damage to the original. 2 Pull out the misfed original. 3 Close the ADF cover, and make sure it locks securely into place. Important! If copying was in progress, be sure to specify the desired copy quantity again.
TROUBLESHOOTING 2 Pull out the misfed paper. 3 Slide the paper tray back into the paper feed unit until it locks into place. Note For how to set paper in the optional paper feed unit, see page 16. Tip If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information. When paper will not feed 1 Remove all paper. 2 Pull the top release lever 1 and open the top unit 2. 5.
TROUBLESHOOTING 3 Pull out the toner cassette. 4 Pull the blue key-shaped pawl located deep inside on the right where the toner cassette was set forward. 5 Install the toner cassette into the machine. 6 Close the top unit. When the top unit is closed, the motor will start running. When the sound of the motor stops, set paper in the original position and continue with normal operation.
6 USER MAINTENANCE 6. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry.
USER MAINTENANCE Replacing the Toner Cassette And the Cleaning Pad Printing on A4 size paper under the recommended temperature and humidity conditions noted in the table under “Environment” on page 1, you can expect a toner cassette to print approximately 3,000 pages when you are printing typical business letters that have text covering 5% of the total surface. The starter cassette that comes with the machine can print approximately 1,000 pages.
3 6. USER MAINTENANCE USER MAINTENANCE Hold the toner cassette by its handle and pull it out. Note Keep the toner cassette horizontal to avoid spilling the toner. 4 Remove the old cleaning pad. Note Be sure to grasp the green handle when removing the cleaning pad. 5 Insert the new cleaning pad into place by grasping the green handle. 6 Press down gently but firmly on both sides of the pad to make sure that it is inserted as far as it can go.
USER MAINTENANCE 8 Look inside the machine and note the locations of the arrows that indicate the toner cassette guides on either side. 9 Make sure the plastic pins (marked with “ * ” in the illustration next to step above) on either side of the toner cassette slide along the guides inside the machine. Note Be sure to hold the toner cassette by its handle. 10 To close the top unit, press down firmly but gently on both sides of it until the top unit closes and clicks securely into place.
Storage Paper Paper should always be stored properly. Improperly stored paper might result in poor image reproduction, creased copies, or paper misfeeds. Generally, avoid paper curling and absorption of moisture. • Avoid storing paper in humid areas. In high-temperature and high-humidity, or lowtemperature and low-humidity conditions, store paper in a vinyl bag. • Do not store paper where it will be exposed to heat. • Store on a flat surface. • Use older stock first. • Do not lay heavy objects on paper.
7. TECHNICAL REFERENCE Printing the Help List You can print out the help list. 1 While the machine is not performing any other operation, press . The message “Prt Help List” appears. 2 Press 3 Press . Press Start to print the Help List. Note Print on A4, Letter, or Legal paper.
TECHNICAL REFERENCE Selecting the Language The language for the display can be selected from the following: Press . 2 Press or Language" appears. 3 Press Prt Help List until "2 OK 7. TECHNICAL REFERENCE 1 2 Language and press or until the desired language appears. 4 Press . Registered Note • Do not carry out any operations while “Registered” appears on the display. • The setting is not registered, if not pressed.
TECHNICAL REFERENCE Selecting 300 dpi or 600 dpi Set the printer to 300 dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer. 1 Press . 2 until “3 Press or User Param.” appears. The messages change in the following order. 3 Press and press to move the flashing block cursor until it appears in the position shown in the illustration to the right. 4 Press Prt Help List OK 3 User Param.
TECHNICAL REFERENCE Press . Please wait Note • To cancel this change, press or instead of . “Please wait” and “Not Registered” appear on the display. • Do not carry out any operations while “Registered” appears on the display. Registered 100% 01 59 7.
TECHNICAL REFERENCE Economy Mode The Economy mode can be selected to save power. If no operation is performed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (according to the setting), the heater turns off. The economy mode is on as the default setting.
TECHNICAL REFERENCE Selecting Toner Saving Mode The toner saving mode status has two settings. Press . “Prt Help List” appears. 2 Press or until “3 User Param.” appears. The messages change in the following order. 3 Press and press to move the flashing block cursor until it appears in one of the positions shown in the illustration to the right. Prt Help List OK 7. TECHNICAL REFERENCE 1 3 User param.
8. SPECIFICATIONS General Specifications Type 1 Type 1, Type 2 Paper Capacity Power Supply Upper tray plain paper (80 g/m2: 20 lb.) 100 sheets Option paper unit plain paper (80 g/m2: 20 lb.) 250 sheets Output tray Capacity plain paper (80 g/m2: 20 lb.) 50 sheets Memory 4 MB (Expandable to 8 MB, 16 MB or 32 MB) EDO SIMM, 60 ns, 72 pin Dimensions 249mm × 352mm × 576mm (H × W × D) 9.81" × 13.87" × 22.69" (H × W × D) Weight 15.0 kg (33.
SPECIFICATIONS Printer Language Resident Font PCL 5e compatible • Dutch 801 SWC • Dutch 801 Italic SWC • Dutch 801 Bold SWC • Dutch 801 Bold Italic SWC • Swiss 742 SWC • Swiss 742 Italic SWC • Swiss 742 Bold SWC • Swiss 742 Bold Italic SWC • Swiss 742 Condensed SWC • Swiss 742 Condensed Italic SWC • Swiss 742 Condensed Bold SWC • Swiss 742 Condensed Bold Italic SWC • Incised 901 SWC • Incised 901 Italic SWC • Incised 901 Bold SWC • Fixed Pitch 810 Courier Roman SWC • Fixed Pitch 810 Courier Bold SWC • F
SPECIFICATIONS Copying Specifications Copy Speed Paper Weight 6 cpm (copy per minute) 60 to 90 g/m2 (16 to 24 lb) Warm-up Time Original Types 30 seconds or less Mulitiple Copies Exposure glass (Type 1/Type 2) Sheet/Book ADF (Type 2) Up to 10 pages of 80 g/m2 (20 lb), Plain paper Up to 99 copies Maximum Original Size Copy Reduction and Enlargement Legal (LG) = 8 1/2 " × 14" 50%, 65%, 77%, 93%, LGL LTR 121%, 129%, 155%, 200%, LTR LGL Copy Resolution First copy 17 seconds or less Paper/Media T
INDEX INDEX 1 F 1 to 1 Copy ........................................................... 27 Front guide .................................................... 16, 19 Front paper support ............................................. 16 B Book Copy ............................................................ 29 C Check Display ........................................................ x Clearing a Paper Misfeed .................................... 43 cleaning pad .............................................
INDEX P Paper and Other Media ......................................... 9 Paper Select ........................................................... x paper size Changing ........................................................ 19 Specifying (upper) ................................... 11, 13 Specifying (lower) .......................................... 19 Paper size indicator ....................................... 16, 19 Paper Feed Unit ................................................... 16 PC Interface ...
Overseas Affiliates Spain RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 The Netherlands Italy RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500 United Kingdom Hong Kong RICOH UK LTD.
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the safety information on pages i - iii of this manual. It contains Important Information related to user safety and preventing equipment problems.
Safety Information When using your machine, the following safety precautions should always be followed. Types of warnings used in this manual WARNING Ignoring this warning could cause serious injury or even death. CAUTION Ignoring this caution could cause injury or damage to property. Symbol examples The d symbol means a situation that requires you take care. The symbol means you MUST NOT carry out this operation. This example means “Do not take apart.” The ● symbol means you MUST perform this operation.
WARNING: • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.
CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur. • Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury. • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock. • When the machine is not be used for a long time, unplug the power cord. • When you pull out the plug from the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.
Energy Star program Energy Star® As an Energy Star partner, we have determined that this machine model meets the Energy Star Guidelines for energy efficiency. The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warning. When a product meets the Energy Star Guidelines for energy efficiency, the Partner shall place the Energy Star logo onto the machine model.
Contents Safety Information .............................................................................. i Energy Star program .......................................................................... iv Part Names ......................................................................................... x Operation Panel .................................................................................. xii 1. SETTING UP Package Contents ...................................................................
Specifying the Paper Size ............................................................... Installing the Paper Size Indicator ................................................. Selecting the Paper Source ............................................................. Upgrading Memory ............................................................................ 20 21 22 23 3. PRINTING AND SCANNING Setting up ............................................................................................
Choosing a Reception Mode .......................................................... FAX Model .......................................................................... TEL Model ........................................................................... Switcing between FAX Mode and TEL Mode ..................... Receving calls in TEL Mode ................................................ Screening out Unwanted Faxes with Authorized Reception .......... Turning Authorized Reception on/off .................
5. COPYING Making a Copy ................................................................................... Making Multiple Copies ..................................................................... Making a Book Copy ......................................................................... Reduction and Enlargement ............................................................... To Set the Reduction Factor ........................................................... To Set the Enlargement Factor .........
8. TECHNICAL REFERENCE Printing the Help List ......................................................................... 101 Customising Default Settings with the User Parameters.................... 102 Changing the User Parameters ....................................................... 102 User Parameter Switch Summary .................................................. 103 Function List....................................................................................... 106 Selecting the Language ........
Part Names Automatic Document Feeder (ADF) Upper paper tray Holds up to 10 sheets of paper for automatic feeding. Place originals face down. Holds up to 100 sheets of plain paper. Document guides Slide the left guide to fit the size of the paper you are feeding. Original guide Guides the original correctly into the machine. Make sure your original fits under this guide. Exposure glass Place originals on this glass face down. Top unit Operation panel Key panel for controlling the machine.
Document output tray Scanned documents are delivered here. GENERAL DESCRIPTION Scanner lock Locks the scanner to prevent damage during transport. Be sure to release this lock before using the machine. Upper tray extension Extend to support originals. Small size paper feed access panel This panel can be lowered to provide easier handling when printing on or copying to small size paper. SIMM cover Power socket Open this cover when you want to install a SIMM and expand memory.
Operation Panel 1 D E F Note Be sure to panel the protective seet from the operation panel G 1 Display H I B 6 Stop key Messages and prompts appear here. 2 Fax/Copy key Press to switch between fax operation mode and copy operation mode. The indicators to the left of this key show which mode the machine is currently in. 3 Numeric keypad Use these keys to enter the number of copies, dial a fax number or specify values.
GENERAL DESCRIPTION 0 9 8 A 7 6 5 C 4 3 0 Zoom keys E Busy indicator In copy mode, press these keys to fine-tune the preset reduction and enlargement ratios. Also use to select function settings and navigate the function menus. A OK key Press to enter values or execute an operation when prompted by a message on the display. B Original Type Select key Press to select a setting that best matches your copy original or fax document. ☛ Image Type, see page 76.
M K Q L J Paper Select key Press to select the copy paper size. When the optional paper feed unit is installed, press to switch between paper sources. K Receive File indicator Lights to let you know there is received fax data in memory that could not be printed for some reason. ☛ Substitute Reception, page 46. L Quick Dial keys In fax operation mode, press one of these keys once to recall a fax or telephone number you have stored beforehand.
GENERAL DESCRIPTION O N P Q Second Printer key Press this key to select between printing to this machine (indicator off), and printing to a second printer connected to the machine (indicator on). xv b(GB)6.5_00_x-xvi 15 99.8.
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1. SETTING UP Package Contents WARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily. Do not put any metal objects or containers holding water (e.g. vases, flowerpots, glasses) on the machine. If the contents fall inside the machine, a fire or electric shock could occur. CAUTION Keep the machine away from humidity and dust. A fire or an electric shock might occur. Do not place the machine on an unstable or tilted surface.
SETTING UP Installing the Starter Toner Cassette Pull the top release lever (1) and open 1 the 2 top unit (2). 1 2 Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of children. Handle Important! Be sure to hold the starter toner cassette by its handle. Note Keep the vinyl bag for later repackaging when necessary.
SETTING UP 5 Make sure the plastic pins (marked with “*” in the illustration next to step 3 ) on either side of the starter toner cassette slide along the guides inside the machine. Note 6 1. SETTING UP Be sure to hold the starter toner cassette by its handle. To close the top unit, press down firmly but gently on both sides of it until the top unit closes and clicks securely into place. Note Background gray cast is sometimes evident just after installing a new toner cassette. 3 b(GB)6.
SETTING UP Installing Other Hardware Unlocking the Scanner Important Be sure to unlock the scanner before using the machine. The machine will not operate correctly if the scanner is locked. 1 Unlock the scanner by pulling the lever located at the back of the machine. Removing the Protective Sheet 1 Open the ADF cover (1) and then remove the protective sheet (2). 1 2 2 Close the ADF cover and make sure it locks securely into place. 4 b(GB)6.5_Chapter 01_p01-09 4 99.8.
SETTING UP 1 Look at the rear of the machine to confirm where the document output tray should fit. 2 Insert one end of the document output tray into the slot provided. Then gently bend the tray so the other end fits into the second slot. 3 Make sure the small pieces of plastic film curl upwards as shown. 1. SETTING UP Installing the Document Output Tray Important! Documents will not be delivered properly unless the pieces of film are set as shown. 5 b(GB)6.5_Chapter 01_p01-09 5 99.8.
SETTING UP Installing the Upper Paper Tray 1 Look at the rear of the machine and note the locations of the slots for insertion of the upper paper tray on both sides. 2 To install the upper paper tray, press down on both sides of the tray, making sure that it is inserted as far as it will go. Note Paper will not be fed correctly into the machine if the upper paper tray is not inserted all the way in. Preparing the Output Tray 1 Pull out the output tray extension as shown. 6 b(GB)6.
SETTING UP Connecting to a Computer Important! Make sure that the power of both the machine and your computer is turned off before making the connection. Plug one end of the provided parallel cable into the lower port on the side of the machine, and secure it in place as shown in the illustration. 1. SETTING UP 1 Note • The machine must be connected to a computer for printing. • Use the cable that comes with the machine to connect to your computer.
SETTING UP Connecting the Telephone Line and Optional Telephone Handset There are two similar sockets located at the rear of the machine. • LINE – the telephone line connection • TEL – for an optional handset when sharing the line with a telephone 1 Plug the line cable into the LINE socket at the rear of the machine. 2 Connect the other end of the line cable to your telephone line wall socket.
SETTING UP Turning On the Machine • Only connect the machine to the power source described on the inside of the front cover. • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cable. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire. • Do not plug or unplug the power cord with your hands wet. Otherwise, an electric shock might occur.
2. GETTING ACQUAINTED Important! ☛ The default display language is English. For how to change to your preferred language, see page 107 Paper and Other Media The machine supports printing on the following types of paper/media from the upper paper tray. Refer to the following pages for details. Envelopes Plain paper Paper/Media type (Paper size) Display Page A4 (210mm × 297mm) A4 p.11 A5 (148mm × 210mm) A5 p.11 F4 (81/4" × 13") 81/4 × 13 p.11 Letter (81/2" × 11") Letter (81/2 × 11) p.
GETTING ACQUAINTED Loading Paper After you have set up the machine you need to load paper then specify the paper size using the procedure below. Important! When loading paper into the upper paper tray, do not load more than 100 sheets of plain paper (80 g/m2 or 20 lb). Overloading the upper paper tray can cause misfeeds. 1 Fan the stack of paper to make sure that all pages are free and are not sticking together. The upper paper tray holds up to 100 sheets of plain paper (80 g/m2 or 20 lb).
GETTING ACQUAINTED 5 Press 6 Press 7 Press . Prt Help List . Function no.: _ _ . 61 Tray Pap.Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. 8 Press . 9 Press . Then press Tray guide OK? OK or until the correct paper size A4 ? appears. 10 When the correct paper size is on the dis. If the paper feed unit play, press (option) (page 17) is installed, you can also select its paper size at this time.
GETTING ACQUAINTED Loading Small Size Paper Note 1 Remove all paper before loading small size paper in the upper paper tray. 2 Open the small size paper feed access panel on the back of the machine by unlatching it as shown in the illustration. Opening the small panel makes it easy to handle small size paper. 3 Set paper into the upper paper tray. Make sure that the top of the stack is not higher than the limit mark on the tray guide.
GETTING ACQUAINTED 5 Press 6 Press . . Press 7 Prt Help List Function no.: _ _ . 61 Tray Pap.Size Note If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size. 8 Press . 9 Press . Then press Tray guide OK? or OK A5 : ? until the correct paper size appears. 10 When the correct paper size is on the . display, press Note Do not carry out any operations while “Registered” appears on the display. 11 Press display.
GETTING ACQUAINTED Loading Other Media Use the following procedures to load envelopes, transparencies, and label paper. Loading Envelopes Load up to 5 envelopes at a time using the same procedure for loading small size paper on page 13. Flap • Envelope flaps should be securely folded down, so the envelope is “closed”. This is especially important when printing on envelopes with adhesive on the flaps because heat generated during the printing process can cause the adhesive to melt and get on rollers.
GETTING ACQUAINTED Second (Additional) Printer This machine features a port for connecting a second printer. When connected, press the key to switch between the two printers. Note Make sure that the power of your computer is turned off before making the connection. Connecting to a Second Printer 1 Turn off both the machine and your second printer. 2 Connect one end of a parallel interface cable to your second printer.
GETTING ACQUAINTED Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and how to load paper in it. Addition of a paper feed unit provides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper. Important! Make sure that machine power is turned off and that the power cord is unplugged from the power socket before installing the paper feed unit.
GETTING ACQUAINTED 3 The machine has handholds at the locations shown in the illustration. Note that the illustration shows the machine as viewed from above. • This illustration shows the handhold location on the right side of the machine. • This is the handhold location on the left side of the machine. 4 Carefully lower the machine onto the paper feed unit, making sure that the dowels on the paper feed unit fit into holes in the bottom of the machine properly.
GETTING ACQUAINTED Loading Paper into the Paper Feed Unit 1 Pull out the paper tray and remove it from the paper feed unit. 2 Press down on the metal plate in the bottom of the paper tray until the plate locks into place with a “click”. 3 Up to 250 sheets of plain paper (80 g/m2 or 20 lb) can be inserted into the paper tray as shown in the illustration. Make sure that the top of the stack is not higher than the limit mark on the side fence. 2.
GETTING ACQUAINTED Changing the Paper Size Use the following procedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper. 1 Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size. 2 Squeezing in on both sides of the side guide, slide it to the correct position for the desired paper size. Important! Whenever you change the paper size, be sure to also specify the paper size using the procedure below.
GETTING ACQUAINTED 4 Press . OK Lower Tray? Note The actual message that appears on the machine's display depends on the paper source you last used. If "Upper Tray?" appears, press or to display the "Lower Tray?" message before proceeding with step 4 . Press . Then press or A4 ? until the correct paper size appears. 6 When the correct size is on the display, press . Note Do not carry out any operations while “Registered” appears on the display. 7 Press display.
GETTING ACQUAINTED Selecting the Paper Source 1 Press until the desired paper source appears. 100% U 01 The upper paper tray is selected when "U" is on the display, and the paper feed unit is selected when "L" is on the display. 100% L 01 22 b(GB)6.5_Chapter 02_p10-24 22 99.8.
GETTING ACQUAINTED Upgrading Memory You can install a Single Inline Memory Module (SIMM) to upgrade the onboard memory of the machine. The machine is shipped from the factory with a 4MB SIMM which can be replaced with an 8MB, 16MB or 32MB SIMM. Use the following procedure to install an 8MB, 16MB or 32MB SIMM. Note The following are the required specifications for a SIMM used with this machine: 72-pin, 60ns, Extend Date Out (EDO), parity/non-parity. 1 Turn off the machine.
GETTING ACQUAINTED 4 Carefully lift out the currently installed SIMM board. 5 Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sure the SIMM board is oriented correctly when you insert it into the slot. 6 Make sure the hooks on the sides of the SIMM board snap securely into place.
3. PRINTING AND SCANNING When connected to a compatible PC, you can use this machine as a high performance laser printer and black and white scanner. Important! • Make sure that your PC parallel port is set to ECP. If it is not, please consult your PC manual on how to change it. Note • For information on PC hardware and software requirements, please read the README file on the CD. • Printer drivers are provided for both Windows® 95/98 and Windows® 3.1, but the scanning feature requires Windows® 95/98.
PRINTINGAND SCANNING 4 Do one of the following according to your operating system: • Windows® 95/98 Run the setup application. For example, if your CD-ROM is assigned to D, run “D:\Scanin\Setup.exe”. • Windows® 3.1 First copy the disk images under the directory named “3.1” on the CD-ROM to floppy disks. Then insert the first floppy disk into your floppy disk drive and run “install.exe”. Note You cannnot install from CD-ROM under Windows 3.1. Only the printer driver will be installed under Windows 3.1.
PRINTINGAND SCANNING Features You Can Access From the Printer Driver Printer Driver Contents ■ Paper Defaults Paper size Page orientation Output Paper source About ■ N-Up Printing Select a Layout Option : : : : Size, Measurement Unit Portrait, Landscape Copies, Print in reverse order Source : Normal, Reduce for N-up printing (Print page borders ; 2 pages up/sheet ; 4 pages up/sheet) ■ Document Automatic Graphics Mode Font Resolution(dpi) Graphics Resolution Halftone Job Settings Raster 600 High Scree
PRINTINGAND SCANNING Using the Second Printer (Additional Printer) Use the following procedure to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a bi-directional mode, make sure you turn it off. Note Refer to page 16 for details on connecting a second printer. Printing to the Second Printer 1 Press indicator lights. .
4. FAXING Your machine is furnished with superior faxing capabilities and wide a range of powerful fax features. Here are some of the things you can do: • Send and receive fax messages • Store fax numbers you often use and recall them with a single key press • Redial the previous fax number • Share your fax line with a telephone • Keep track of machine usage through printed reports • Customise default settings to suit your requirements Note Please read the Setup section before you start.
FAXING Entering Characters on the Operation Panel Entering Numbers Enter digits when dialling inputting or fax numbers, specifying function codes, or registering various information, such as your own fax number. To enter digits - , press the appropriate key on the numeric keypad. E.g. to enter the number 12345678, press 12345678 ☛ Entering Pauses and Tones in Fax Numbers, see page 43.
FAXING Note Some special characters in lower case appear identical in upper case on the display due to space limitations. These characters are printed correctly on lists and reports. Deleting Characters and Moving the Cursor When entering names and storing numbers: • To delete the character to the left of the cursor, press . Note If the cursor is at the far left of the display, pressing and number. To move the cursor left, press the • To move the cursor right, press the key. key. 4.
FAXING Setting up Please Read This First Before you can send or receive faxes you must connect the machine to a telephone line and store the following settings: ☛ ☛ ☛ ☛ ☛ ☛ ☛ ☛ Own Name/TTI, see page 33. Dial Mode, see page 34. Own Fax Number, see page 36. Date and Time, see page 38. In addition, you may wish to adjust the following: Selecting the Language, see page 107. Summer Time (Daylight Saving Time), see page 39. The volume of sounds the machine makes, see page 66.
FAXING Storing your Own Name/TTI Store your name or name of your organisation. When you send a fax, this identification appears at the top of the page when printed at the other end. It is also shown on the other party’s display during communication. It can be up to 32 characters long. ☛ Entering Characters on the Operation Panel, see page xii, 30. ☛ If you do not want this identification printed on faxes you send, see Page Header on page 68. 1 Press . 2 Press .
FAXING Press . The display opposite will flash briefly on the display and then the function menu will reappear. Note 6 Do not carry out any operations while “Registered” appears on the display. Registered 1 Set up O K Do one of the following: 7 • Enter another function number. • Press to return to standby mode. Setting the Dial Mode Specify the type of telephone line you are using (tone or pulse dial). If you are unsure of what this should be, please consult your line provider.
FAXING 5 Press or Pulse or Tone. 6 Press to select O K . • If the display opposite does not appear, press to finish. 7 Press or to select whether your fax machine is behind a PABX. 8 Press . Mode: PABX? No? Mode: PABX? YesO K 1 Set up • If you chose “No” in step 7 , proceed to step 12 . • If you chose “Yes”, proceed to step 9 . Enter the digit or digits that give you an outside dial tone on the numeric keypad, e.g. enter 0.
FAXING 12 Press . The display opposite will flash briefly on the display and then the function menu will reappear. Registered Note 1 Set up Do not carry out any operations while “Registered” appears on the display. 13 O K Do one of the following: • Enter another function number. • Press Help/Function to return to standby mode. Storing your Own Fax Number Store the telephone number of the line your machine is connected to.
FAXING 3 Press . 4 Press 5 DEnter your own fax number on the numeric keypad. 17 Own Fax No. O K . +12 3 456 E.g. press Note To clear the entire setting, make sure the cursor is at the far left position then press Delete? O K . The display opposite will appear. Press 6 Press to clear the setting, or press to cancel this operation. . Registered Note 7 Do one of the following: 1 Set up O K 37 b(GB)6.5_Chapter 04_p29-39 37 99.8.3, 1:14 PM 4.
FAXING Setting the Date and Time This is printed on reports to help you keep track of machine usage. • If you make a mistake when entering a value, press the and keys to position the cursor and enter the value again. 1 Press . 2 Press . 3 Press Prt Help List Function no.: _ _ . 11 Date/Time • Enter another function number. • Press Help/Function to return to standby mode. Time: 4 Press 5 Press 6 Enter the year on the numeric keypad. 8 Press O K .
FAXING Press 9 10 Day: 23O K Enter the date on the numeric keypad. E.g. press 11 . Registered . Press . The display opposite will flash briefly on the display and then the function menu will reappear. 1 Set up O K Note Do not carry out any operations while “Registered” appears on the display. 12 Do one of the following: • Enter another function number. • Press to return to standby mode. This feature is useful if local custom requires advancing or setting the clock back.
FAXING Sending Faxes How to Send a Fax This is the basic procedure for sending a fax message. For detailed information and explanations of the advanced features available, see the following pages: ☛ Economy Mode, see page 108. ☛ Setting Documents For Faxing, see page 40. ☛ Adjusting Scan Settings, see page 41. ☛ Quick Dials, see page 54. ☛ Name Dials, see page 59. ☛ Redialling a Number, see page 44. ☛ Entering Pauses and Tones in Fax Numbers, see page 43.
FAXING 3 Set your document in one of the following ways: • In the ADF Carefully insert the document stack face-down into the ADF until the display changes to “Dial number”. • Make sure this message appears. If it does not, your document will not be scanned from the ADF. • Lift the platen cover 1 then place the first page of your document face-down on the exposure glass aligning it with the arrow mark on the scale 2. Then close the platen cover 3. Dial number 1 3 2 Dial/Set orig.
FAXING 5 Dial the fax number in one of the following ways: 12345678_ • On the numeric keypad. E.g. press . • Press a Quick Dial key with a number stored in it. ( ). E.g. press • Press B: XYZ CO. then enter the first letter of a previABC CO. ously stored Name Dial. E.g. press then press until the Name Dial you require appears. 6 Press . Dialing... If you set your document in the ADF, the machine dials the fax number and sends your fax message.
FAXING Do one of the following: 9 • If all pages of your document have been scanned in, go to step 10 . Set next OK?O K08 • If your document contains more than one page, remove the page from the exposure glass and set the next page before the counter on the dis- To finish = # 06 play reaches zero. Then press or . Wait until the displays opposite appear and repeat this step for all pages in your document. Note You have 16 seconds to set the next page.
FAXING ●Entering Tones Some organisations offer you special services by telephone which you can access using Touch Tone or DTMF tones. To enter a tone, press the or keys. ☛ Setting the Dial Mode, see page 34. Redialling a Number The machine remembers the last fax or telephone number dialled with the numeric keys, a Quick Dial or a Name Dial. To redial a fax number, follow the procedure below.
FAXING Automatic Redial If the machine cannot connect to the other party for some reason (e.g. the line is busy) when sending a document from the ADF, it will wait a while and then attempt to dial again. This will be repeated until the connection is made, or the redial count maximum is reached. Redial in:1'29" Note The redial interval and count maximum vary according to your locale. ●Cancelling Automatic Redial To cancel redialling, remove your document from the ADF.
FAXING Receiving Faxes Choosing a Reception Mode This machine has two reception modes: • FAX mode • TEL mode ●FAX Mode In this mode the machine automatically answers incoming calls. When a call is received, the machine rings a few times to alert you that a message is being sent, then starts receiving and printing the message. FAX mode is ideal for a dedicated fax line. Note • The machine cannot switch between FAX mode and TEL mode automatically.
FAXING ●Switching between FAX Mode and TEL Mode Press the Reception Mode key to switch between FAX mode and TEL mode. ●Receiving calls in TEL Mode When the machine is switched to TEL mode, follow these steps to answer incoming calls. 1 When the machine rings remove all documents from the ADF then, press Telephone call or lift the handset and listen. 2 Press then press or until the display opposite Mode: Recep.? OK appears . 3 Press and replace the handset. Connecting ...
FAXING Screening out Unwanted Faxes with Authorized Reception This feature lets you screen out unwanted incoming fax messages. In this manual, the CSI of another machine which you wish to allow to send you fax messages is referred to as a Specified Sender. When Authorized Reception is turned on, your machine will only receive fax messages from Specified Senders—all other incoming messages will be rejected and not printed.
FAXING ●Turning Authorized Reception on/off 1 Press . 2 Press . 3 Press 4 Press 5 Press the setting. 6 Press . The display opposite will flash briefly on the display and then the function menu will reappear. Prt Help List Function no.: _ _ . 21 Author. RX . or to adjust Note OK Mode: Off?O K Mode: On?O K Registered 2 CommunicationO K Do not carry out any operations while “Registered” appears on the display. 7 Do one of the following. • Enter another function number.
FAXING Making Telephone Calls If you connect an optional telephone handset, you can use the same line for both telephone calls and fax messages. Note If you wish to be able to receive telephone calls, be sure to select TEL mode. ☛ Choosing a Reception Mode, see page 46.
FAXING 2 Listen to the line. • If a voice answers, continue your conversation as normal. • When you wish to send a fax, listen for the fax tone of the other party, then continue from step 3 below. • When you wish to receive a fax, listen for the fax tone of the other party, then continue from step 8 below. ●Sending a Fax during a Telephone Call 3 Make sure the machine is in fax operation mode, set your document and adjust any scan settings as required.
FAXING Monitoring the Line while Dialling with On Hook This feature lets you dial a telephone number without lifting the optional external handset. You can listen to what is happening on the line through the machine’s internal speaker. 1 If necessary, press to switch to Dial/Set orig. fax operation mode. 2 Press . 3 Dial the telephone number using the numeric keypad, a Quick Dial, a Name Dial or the Pause/Redial key.
FAXING 1 Press . 2 Press . 3 Press 4 Press 5 Press or Remote Change on or off. 6 Press ing: Prt Help List Function no.: __ . 32 Remote Change . Change with 2 OK Change with 7 OK . 8 . 7 . Press . The display opposite will flash briefly on the display and then the function menu will reappear. Note Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display. 9 On?O K 4.
FAXING Storing Fax and Telephone Numbers This machine provides two useful methods for storing fax and telephone numbers: • Quick Dials • Name Dials Note The maximum length of a fax number you can dial, or store in Quick Dials/Name Dials, is 40 digits. Quick Dials If you often dial certain numbers, you can save time and effort by storing them in Quick Dial keys. Once stored, instead of entering a fax number directly on the numeric keypad, just press the Quick Dial key the number is stored in.
FAXING ●Storing Quick Dials ☛ Entering Characters on the Operation Panel, see page xiv. ☛ Entering Pauses and Tones in Fax Numbers, see page 43. 1 Press 2 Press 3 Press 4 Press . Prt Help List . Function no.: _ _ . 13 Quick Dial . O K Press Quick or Blink Print List 5 To select a Quick Dial, press a Quick Dial key. B: E.g. press to select Quick dial ( ). Note Dial List 4. FAXING To print a list of currently stored Quick Dials, press . Blink Press Start Then press . Printing...
FAXING 7 Press . 8 Enter or edit the name for this Quick Dial. B: B:XYZ CO._ E.g. press Press 9 . Registered Note Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display. Print List Blink Press Quick or 10 Do one of the following: • To store another Quick Dial, go back to step 5 . • To return to standby mode, press twice. • To access another function, press then enter a function number. ●Editing Quick Dials 1 Press . 2 Press .
FAXING Press 4 . Print List Blink Press Quick or 5 Press the Quick Dial key you wish to edit. 6 Press twice then press . 111234567989 123456789 1203456789 Note To clear the Lefrmost digit, press Then press . 123456789 . 23456789 7 Press . 8 Edit the name stored in this Quick Dial. B:XYZ B:AXYZ . • To move the cursor, press or 4. FAXING E.g. Press . Press 9 .
FAXING ●Clearing Quick Dials 1 Press . 2 Press . 3 Press 4 Press Prt Help List Function no.: _ _ . 13 Quick Dial . Print List Blink Press Quick or 5 Press the Quick Dial key you wish to delet E.g. press 6 Press 1112345 to select Quick dial ( ). . Delete? Note If you do not wish to clear this Quick Dial, press mode. 7 Press twice to return to standby . Deleted B:■ 8 Press standby mode. twice to return to 58 b(GB)6.5_Chapter 04_p54-58 58 99.8.
FAXING Name Dials Name Dials are a handy way of storing fax numbers that you dial regularly in machine memory. When you store a number in a Name Dial, you must also give it a name up to 10 characters long. When dialling, you enter the first letter of this name to quickly find the Name Dial you require. Office B You can store multiple Name Dials with identical first letters and step through them to find the one you want when dialling. You can store up to 25 Name Dials.
FAXING Enter the fax number you wish to store with the numeric keypad. 6 123456789■ E.g. press 7 Press . 8 Enter or edit the name for this Name Dial. Name: ■ Name:XYZ CO. ■ E.g. press Press 9 . Registered Register? Note • Do not turn off the machine while “Registered” is shown on the operation panel display. • If a Name Dial with the same name is already stored, “Name exists” will flash on the display. Enter a different name. 10 Do one of the following.
FAXING ●Deleting Name Dials 1 Press . 2 Press 3 Press 4 Press 5 Press 6 Enter the first letter of the Name Dial label. Prt Help List . Function no.: _ _ . 14 Name Dial OK Delete? OK . . Select letter E.g. press Marty . • If Name Dial you are looking for does not appear, keep pressing the key until it does. E.g. press again Note 7 Press . 8 Do one of the following. 4. FAXING You can also search through Name Dials that begin the same initial letter with the and keys.
FAXING 9 Do one of the following. • To delete another Name Dial, go to step 5 . • To return to standby mode, press twice. • To access another function, press once and enter another function number. ●Dialling with Name Dials Instead of dialling the number on the numeric keypad, do the following in fax operation mode. ☛ How to Send a Fax, see page 40 1 Make sure the machine is in fax operation mode. 2 Press 2 Enter the first letter of the Name Dial label. E.g. press . Select letter Marty .
FAXING Reports and Lists Printing the Journal The Journal is a record of fax messages that were recently sent or received by your machine. By default, it is printed automatically after every 35 communications. You can print it out whenever you wish to check on machine usage, or to find out if a communication was successful or not.
FAXING Printing the Dial List Print this list to check on the names and numbers of Quick Dials and Name Dials stored in the machine. You can print the Dial list using the procedure below, or when storing Quick Dials. The following items are included on the Dial List: • Own name—this machine’s Own name/TTI identification • Own fax number—this machine’s fax number • Quick Dial—list of Quick Dial labels and numbers • Name Dial—list of Name Dial labels and numbers 1 Press 2 Press . Prt Help List .
FAXING • Duration—how long the communication lasted • Result—whether the transmission was successful ☛ To turn automatic printing of this report on or off, see Customising Default Settings with the User Parameters, see page 102. Error Report By default, this report is printed automatically if a reception or transmission fails.
FAXING Advanced Features Making Machine Sounds Louder or Quieter This machine makes various sounds during operation. You can adjust the volume of these sounds, or turn them off completely according to your taste. You can change the following: • TX—the sound of a fax being sent • RX—the sound of a fax being received • On Hook—sounds made when using the On Hook feature • Dialling—tones you hear after pressing Start • Buzzer—warning beep (e.g.
FAXING 7 Repeat steps 5 and able volumes. 6 for all adjust- After adjusting the Ring volume and pressing , the display opposite will appear. Now go to step 8 . Registered Note Do not carry out any operations while “Registered” appears on the display. 8 Do one of the following: • Enter another function number. • Press 3 FaxSwitch OK to return to standby mode. Sending Faxes Over Unreliable Lines-Slow (4800bps) 4.
FAXING 5 Press the setting. or to adjust 6 Press . The display opposite will flash briefly on the display and then the function menu will reappear. Note Do not carry out any operations while “Registered” appears on the display. 7 4800bps: Yes? OK Registered 2 CommunicationO K Do one of the following: • Enter another function number. • Press to return to standby mode. RDS RDS stands for Remote Diagnostic System.
FAXING 1 Press . 2 Press . 3 Press 4 Press 5 Press or until the setting you wish to change appears on the display. Prt Help List Function no.: _ _ . 51 Select . Page Header OK Summer Time OK Mode: Off? OK Mode: On? OK once. 6 Press . 7 Press the change. 8 Press . The display opposite will flash briefly on the display and then the function menu will reappear. or to adjust Note Do not carry out any operations while “Registered” appears on the display.
5. COPYING Making a Copy 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 Press tion. to perform the copy opera- Important! After copying a large number of pages, wait a couple of minutes before attempting to turn off the machine. Note When printing to label paper, envelopes, transparencies, or thin paper (60 g/m2 or 16 lb), remove each printout as it comes out of the machine.
COPYING Making Multiple Copies 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 Enter the number of copies you wish to make using the numeric keypad. E.g. to make ten copies, press 100% 10 . Note If your document is not scanned in even when you press , there is a chance it is not set correctly in the ADF. Reset your document and try again. For how to set documents in the ADF, see page 78. Press tion.
COPYING Making a Book Copy When copying from a book, the thickness of the book should be no more than 30mm (1.18"). 1 Lift the platen cover. 2 Open to the page you want to copy and lay the page face down on the exposure glass. Be sure to align one of the corners of the page with the arrow mark on the scale. 3 Lower the platen cover. 4 Press tion. to perform the copy opera- 72 b(GB)6.5_Chapter 05_p70-75 72 99.8.
COPYING Reduction and Enlargement Press or the copy operation. to select preset reduction or enlargement factors for To Set the Reduction Factor 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 Press until the desired size ratio appears. The sizes change in the following order. 100% → 93% → 87% → 82% 50% ← “71% A4 3 Press tion. A5” 100% 01 Ratio (%) 93 87 82 71 50 Original ➝ Paper size A little reduced.
COPYING To Set the Enlargement Factor 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 Press until the desired size ratio appears. The sizes change in the following order. → 100% 115% 200% ← “141% A5 3 Press → 122% A4” 100% 01 Ratio (%) 115 122 141 200 Original → Paper size B5 → A4, B6 → A5 A5 → B5 A5 → A4 A6 → A4 to perform the copy opera- tion. Note After copying finishes, press clear any settings.
COPYING Zoom (In 1% Increments) Zoom allows you to tune the preset reduction and enlargement factors to exactly the value you want. You can change the zoom factor in increments of 1%. To Use Zoom Setting Range 200 to 50% 1 50 to 200% Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 3 Press (decrease) or (increase) until the desired size ratio appears. Press 100% 01 99% 01 to perform the copy opera- tion.
COPYING Adjusting the Copy Image To Select the Resolution/Photo Setting 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 3 Press the Original Type Select key to specify the resolution or halftoning method for the copy operation. A pointer (T) moves on the display to indicate the current setting.
COPYING To Adjust the Image Density 1 Lift the platen cover (1). Place the original face down at the arrow mark on the scale (2). Close the platen cover (3). 1 3 2 2 Press the Density key to select the image density. • Select [Lighter] to make the image lighter. • Select [Darker] to make the image darker. Press tion. to perform the copy opera5. COPYING 3 Note After copying finishes, press clear any settings. to 77 b(GB)6.5_Chapter 05_p76-81 77 99.8.
COPYING Setting an Original on the ADF You can load up to 10 sheets of plain paper (80 g/m2 or 20 lb) at a time into the Automatic Document Feeder (ADF). Important! Check to make sure that the ADF cover is securely closed before using it. 1 Fan the stack of originals. Never try to place more than 10 sheets of plain paper onto the ADF. 2 Straighten up all four sides of the stack, by tapping them on a desk or table top.
COPYING 5 Make sure the upper tray extension is pulled out. 6 Press tion. to perform the copy opera- Note • If your original jams while being fed into the ADF, press to cancel the operation. See page 93 for how to clear the jam. • We recommend you use Text mode when copying with the ADF. Note We recommend you copy photo originals from the exposure glass for best results. ■ Requirements • Thickness • Weight • Clear markings 0.05mm to 0.2mm (0.002" to 0.
COPYING Sorting Output The following example shows how output is affected by turning sorting on and off. Important! The sort operation requires scanning of all your originals into memory before starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed. Refer to page 23 for details on increasing memory capacity. Sort Copying 1 Set the originals on the ADF. Note Refer to page 78 for how to set originals.
COPYING 3 When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note to 5. COPYING After copying finishes, press clear any settings. 81 b(GB)6.5_Chapter 05_p76-81 81 99.8.
6. TROUBLESHOOTING General Cause Status Nothing happens when the machine is turned on. Paper misfeeds when the machine is turned on for the first time after the installation. After installing a SIMM board, the memory value that appears on the machine's display does not match the amount of memory installed. Remedy Power cord is not con- Correctly connect the power nected. cord to the machine and plug it into a outlet. SIMM is not installed correctly. Install the SIMM correctly.
Printing and Copying Status Cause Remedy Page Frequent paper mis- Attempting to print on both Print on only one side. Two-side p.11,19 feeds. sides of the paper. printing is not supported by this machine. Printing onto loosely Flatten the envelopes to expel all p.15 stacked envelopes. air. Misfeeding of the envelope Make sure that envelope flaps p.15 flap. are closed (folded down). Part of the image is Toner is distributed un- Remove the toner cassette, gen- p.97 unclear. evenly in the toner cassette.
TROUBLESHOOTING Copying and Faxing (1/2) Status Cause "Error 90" appears on Locked scanner. the display, and the copy operation is aborted when copying from the exposure glass. Frequent original mis- Original is not set correctly. feeds with ADF. Curled original(s). Remedy Page Unlock the scanner lock, turn the machine off and then back on. p.3 Set the original correctly. p.41,78 Straighten out the original(s). p.41,78 Insert the original(s) from the p.41,78 least-curled side.
Copying and Faxing (2/2) Cause Status Cannot send or receive The power is off. faxes. The machine is not connected to the telephone line. Remedy Turn on the power. Check the line connection. Make sure that one end of the line cable is connected to the LINE socket at the rear of the machine and the other to your telephone line socket. Page p.9 p.32 The Dial Mode settings are Make sure you have selected the correct line type (pulse or tone). not correct.
TROUBLESHOOTING Scanning Status Cause Remedy Page PC scanning does not The PC parallel port is not Consult your PC manual on how p.25 function properly. set to ECP. to set your parallel port to ECP. Error Messages (1/4) The table below explains the error messages that may appear on the display and the appropriate action to take. Cause Message “Close cover” Top unit is open. “Add paper” Machine is out of paper. “Toner near end” Machine is almost out of toner.
Error Messages Message “Memory full” and “Press Stop” Cause Too much sort copy data. Remedy Press to cancel sort copying. If you need to print big copy jobs, increase the memory capacity. Too many sort copy pages. Press Page P.23, 80 to print pages al- P. 23,80 ready stored in memory. To can. If you cel the job, press need to print big copy jobs, increase the memory capacity. “Transm.error” and “Press Stop” An error occurred during transmission, or the other line was busy.
TROUBLESHOOTING Error Messages (3/4) Message Cause Remedy “Name exists” The name you input for Either use a different name, or this Name Dial already ex- delete the other Name Dial and try again. ists. “Unable” The machine is unable to to exit funcprint the report or list be- Press cause there is a problem tion mode and rectify the probwith the printer. lem indicated on the display. “Check fax no.” and Multiple attempts at to cancel the trans“Press Stop” communication with this Press mission.
Error Messages 4) Message Cause “Error 90” Locked scanner. “Error XX” Possible machine defect. There is a problem with your machine. Remedy Page Unlock the scanner lock, turn the machine off and then back on. Turn power off and then back on again. P.4 P.9 If you have a problem with the machine and you cannot resolve it by referring to the information in this chapter, please contact your service representative. If an “Error XX” message is displayed, be sure to turn off the machine before calling.
TROUBLESHOOTING When the Receive File Indicator is Lit This indicator lights to inform you that a page of an incoming fax message could not be printed for some reason (e.g. paper has run out) and that page has been stored in memory. Important! The machine cannot receive any more messages until you solve the problem. Turning off the power will erase any message stored in memory. To print the page out, check the display and rectify the problem (e.g. paper has run out).
TROUBLESHOOTING 6. TROUBLESHOOTING Clearing a Paper Misfeed This section describes how to clear a paper misfeed when one occurs. CAUTION When removing misfed paper, do not touch the fusing section because it could be very hot. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool, such as a screwdriver or tweezers as this may damage the unit. Note If “Clear Paper” is still displayed after you clear the jam, there may be paper jammed in another part of the machine.
TROUBLESHOOTING 3 Push back the blue paper release lever located on the right. Note The lever releases pressure on the paper. If you do not push it back, you could damage the machine when removing paper. 4 Pull out the misfed paper in the directions indicated by the arrows in the illustrations. Note • If you are using the paper feed unit (option) and cannot clear the misfeed using this procedure, use the procedure on page 93 instead. • If toner gets on your hands, wash them immediately.
6. TROUBLESHOOTING TROUBLESHOOTING Clearing a Misfeed in the ADF 1 Open the ADF cover. Note Be sure to open the ADF cover before pulling out the misfed original. Failure to do so can result in damage to the original. 2 Pull out the misfed original. 3 Close the ADF cover, and make sure it locks securely into place. Important! If copying was in progress, be sure to specify the desired copy quantity again. Clearing a Misfeed in the Optional Paper Feed Unit 1 Pull out the paper tray.
TROUBLESHOOTING 3 Slide the paper tray back into the paper feed unit until it locks into place. Note ☛ For how to set paper in the optional paper feed unit, see page 19. Tip If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information. When Paper Will Not Feed If paper has completely stopped feeding, check using the following procedure. 1 Remove all paper. 2 Pull the top release lever 1 and open the top unit 2.
4 Pull the blue key-shaped pawl located deep inside on the right where the toner cassette was set forward. 5 Install the toner cassette into the machine. 6 Close the top unit. When the top unit is closed, the motor will start running. When the sound of the motor stops, set paper in the original position and continue with normal operation. 6. TROUBLESHOOTING TROUBLESHOOTING 95 b(GB)6.5_Chapter 06_p82-95 95 99.8.
7. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry. Note Turn off the machine before cleaning ADF Exposure glass Platen cover Platen 96 b(GB)6.5_Chapter 07_p96-100 96 99.8.
USER MAINTENANCE Printing on A4 size paper under the recommended temperature and humidity conditions noted in the table under “Environment” on page 1, you can expect a toner cassette to print approximately 3,000 pages when you are printing typical business letters that have text covering 5% of the total surface. The starter cassette that comes with the machine can print approximately 1,000 pages. Pages that contain graphics use more toner and shorten the life of a toner cassette.
USER MAINTENANCE 3 Hold the toner cassette by its handle and pull it out. Note Keep the toner cassette horizontal to avoid spilling the toner. 4 Remove the old cleaning pad. Note Be sure to grasp the green handle when removing the cleaning pad. 5 Grasp the new cleaning pad by the green handle and insert it into place. 6 Press down gently but firmly on both sides of the pad to make sure that it is inserted as far as it can go.
USER MAINTENANCE 7. USER MAINTENANCE Look inside the machine and note the locations of the arrows that indicate the toner cassette guides on either side. 8 Make sure the plastic pins (marked with “*” in the illustration next to step above) on either side of the toner cassette slide along the guides inside the machine. 9 Note Be sure to hold the toner cassette by its handle.
USER MAINTENANCE Storage Paper Paper should always be stored properly. Improperly stored paper might result in poor image reproduction, creased copies, or paper misfeeds. Generally, avoid paper curling and absorption of moisture. • Avoid storing paper in humid areas. In high-temperature and high-humidity, or lowtemperature and low-humidity conditions, store paper in a vinyl bag. • Do not store paper where it will be exposed to heat. • Store on a flat surface. • Use older stock first.
8. TECHNICAL REFERENCE Printing the Help List Print this list to get a quick guide to frequently used fax features. 1 While the machine is not performing any other operation, press . 2 Press 3 Press . Prt Help List OK 8. TECHNICAL REFERENCE Press Start to print the Help List. Note Print on A4, Letter, or Legal paper. 101 b(GB)6.5_Chapter 08_p101-108 101 99.8.
TECHNICAL REFERENCE Customising Default Settings with the User Parameters Changing the User Parameters The User Parameters allow you to customise various machine settings and features to suit your requirements. They are four User Parameter Switches numbered 00 to 03. Each switch has 8 adjustable “bits” which can set to either 0 or 1. → 7654 3210 ← bit number Switch number → 00: 0000 1011 ← bit values ☛ For the meaning of each bit and how changing them affects the machine, see page 103.
TECHNICAL REFERENCE 02 :1110 1000 To toggle the value of a single bit, press the number on the numeric keypad that corresponds to the number of the bit you wish to change. 6 E.g. press K to change bit 3. Please wait Press . The display opposite will flash briefly on the display and then the function menu will reappear. 7 O Registered Do not carry out any operations while “Registered” appears on the display. 8 Do one of the following: 5 Select O K • Enter another function number.
TECHNICAL REFERENCE SWITCH 00 (2/2) Bit Explanation 3 Automatically print the Journal after every 35 communications Print the Unauthorized Call Report when an unregistered caller tries to send you a fax ( when Authorized Reception is switched on) Do not change this setting 2 1 0 Available Settings Default 0: No 1: Yes Yes 0: No 1: Yes No Automatically reduce re- 0: No ceived images to fit page 1: Yes Yes* Notes * This function turned off by default in some locales.
TECHNICAL REFERENCE SWITCH 02 Bit 2 1 0 Available Settings Default Notes Do not change these settings PCL Resolution 0: 600dpi Set the printer to 300 dpi 1: 300dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer. Toner Saving mode 0: Off When Toner Saving is 1: On turned on, the machine prints using less toner. Use this mode if you wish to save on toner and do not mind lighter prints. Do not change these settings 600dpi 8.
TECHNICAL REFERENCE Function List Function Number 11 12 13 14 15 16 17 21 22 31 32 41 42 51 52 61 Function Name Date/Time Dial Mode Quick Dial/Print Dial List Name Dial Language Own name/TTI Own Fax No. Authorized Reception Slow (4800bps) Adjust Volume Remote Change Journal Dial List Page Header Summer Time RDS Mode User Parameters Tray Paper Size Page Reference 38 34 54 59 107 33 36 49 67 66 52 63 64 68 39 68 102 11 106 b(GB)6.5_Chapter 08_p101-108 106 99.8.
TECHNICAL REFERENCE Selecting the Language 1 Press . 2 Press . 3 Press and press or until the desired language Prt Help List 15 Language 4 Press . Registered Note • Do not carry out any operations while “Registered” appears on the display. , the setting is • If you do not press not changed. 5 Press display. 1 Set up O K to return to the standby 107 b(GB)6.5_Chapter 08_p101-108 107 99.8.3, 1:18 PM 8. TECHNICAL REFERENCE appears.
TECHNICAL REFERENCE Economy Mode Economy mode is a power saving feature and is turned on by default. If no operation is performed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (according to the setting), the heater turns off.
9. SPECIFICATIONS General Specifications Machine Life Upper tray plain paper (80 g/m2: 20 lb.) 100 sheets Optional paper unit plain paper (80 g/m2: 20 lb.) 250 sheets ADF (Auto Document Feeder) Capacity plain paper: A4, LT · LG (80 g/m2: 20 lb) 10 sheets Output tray plain paper (80 g/m2: 20 lb.) 50 sheets Memory 4 MB (Expandable to 8 MB, 16MB or 32MB) EDO SIMM, 60 ns, 72 pin Dimensions 297mm × 352mm × 576mm (H× W× D) 11.70" ×13.87"× 22.69" (H× W× D) Weight 15.5 kg (34.
SPECIFICATIONS Printing Specifications Printer Language Resident Font PCL 5e compatible • Dutch 801 SWC • Dutch 801 Italic SWC • Dutch 801 Bold SWC • Dutch 801 Bold Italic SWC • Swiss 742 SWC • Swiss 742 Italic SWC • Swiss 742 Bold SWC • Swiss 742 Bold Italic SWC • Swiss 742 Condensed SWC • Swiss 742 Condensed Italic SWC • Swiss 742 Condensed Bold SWC • Swiss 742 Condensed Bold Italic SWC • Incised 901 SWC • Incised 901 Italic SWC • Incised 901 Bold SWC • Fixed Pitch 810 Courier Roman SWC • Fixed Pitch
SPECIFICATIONS Copying Specifications Copy Speed Paper Weight 6 cpm (copies per minute) 60 to 90 g/m2 (16 to 24 lb) Warm-up Time Original Types 30 seconds or less Exposure glass Sheet/Book ADF Up to 10 pages of 80g /m2(20lb), Plain paper First copy 17 seconds or less Mulitiple Copies Maximum Original Size Up to 99 copies Legal (LG) = 8 1/2 " × 14" Copy Reduction and Enlargement 50%, 71%, 82%, 87%, 93%, 115%, 122%, 141%, 200% Copy Resolution 600 dpi × 600 dpi Paper/Media Types 9.
INDEX INDEX 1 E 1 to 1 Copy ........................................................... 70 Economy mode ................................................. 108 Economy mode/Clear modes key ...................... xii Economy mode indicator .................................. xii Enlarge key ........................................................ xiii Enlargement .......................................................33 Entering numbers ...............................................30 Entering pauses .....
INDEX M Metal plate ..................................................... 17, 19 Multiple copies .................................................... 71 N Name key ............................................................ xiv Name Dials Deleting Name Dial........................................ 61 Dialling Name Dial ........................................ 62 Storing Name Dial ......................................... 59 Numeri keypad ................................................... xii O OK key ..
INDEX S Safety information ................................................ i Scanner lock .......................................................... x Unlocking ......................................................... 4 Second (Additional) printer ................................ xi Connecting ..................................................... 16 Using .............................................................. 28 Second printer key ............................................... xv Sending faxes .
