FAX2050L Operator Instruction Manuals FAX2050L BASIC FAX2050L ADVANCED Five Dedrick Place • West Caldwell, NJ 07006 973-882-2000 Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
FAX2050L Basic Features
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Advanced Features manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
USA ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company. 2. This equipment uses the following USOC jack: RJ11C 3. The REN is used to determine the quantity of devices which may be connected to the telephone line.
How to Read This Manual How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Advanced Features manual.
TABLE OF CONTENTS Manuals for this machine ......................................................................... 1 Basic Features (This Manual) ....................................................................... 1 Advanced Features ....................................................................................... 1 1. Introduction Part Names................................................................................................. 3 Operation Panel .......................................
4. Troubleshooting Loading Paper in the Main Cassette...................................................... 31 Adjusting the Volume and Sounds the Machine Makes (Function 92)... 34 If an Indicator Lights on the Operation Panel....................................... 36 Communication Problems ...................................................................... 37 Clearing a Document Jam ...................................................................... Clearing a Copy, Fax, or Print Jam ................
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Manuals for this machine There are the Basic Features manual and the Advanced Features manual for this machine. Please consult the manual that suits your needs. Basic Features (This Manual) The Basic Features manual explains the most frequently used fax functions and operations. Advanced Features The Advanced Features manual describes more advanced functions, and also explains settings for key operators.
❖ Chapter 8 Troubleshooting Explains about clearing a Jam in the optional second cassette, and reading error reports. When these reports are printed out, check the report and take the appropriate action. ❖ Chapter 9 Maintaining Your Machine Explains about loading paper in the optional multipurpose feeder, cleaning the rollers and scanner and so on. ❖ Chapter 10 Installation Explains about the machine environment and installation.
1. Introduction Part Names TSTH060N.eps 1. Second Paper Cassette (Option) 3. Print Delivery Tray The optional Second paper cassette holds more paper. Copies, incoming faxes, and prints are delivered here. 2. Main Paper Cassette 4. Document Delivery Tray The main paper cassette holds copy paper. Scanned documents are stacked on the document delivery tray.
Introduction 5. Main Switch The main switch turns your machine on and off. 6. Operation Panel 1 Key panel for operating the machine. 7. Handset (Option) 8. Document Guide Match the document guide to the size of your original documents. 9. Document Table Document table holds up to 30 sheets which are fed one at a time. Place your original documents here. 10. Multi-purpose Feeder (Option) Multi-purpose Feeder can be loaded with various kinds of printable media. 11.
Operation Panel Operation Panel 1 TSTS020N.eps 1. Add Paper indicator 7. Control Panel Display Lights when a cassette is empty. Blinks when toner is about to run out and lights continuously when toner has run out. The Liquid Crystal Display guides you through tasks and informs you of the state of the machine. Messages appear here. The display consists of two 20-character lines. 3. Check Display indicator 8. {Speed Dial/Tel Directory} key 2.
Introduction 11. Manual Receive indicator. 19. {On Hook Dial} key Lights when the reception mode is Telephone. Press the {On Hook Dial} key to dial a phone call from the keypad without having to lift the phone or handset off the hook (phone or handset option needed). 12. {Energy Saver} key 1 Hold the button a few seconds to start or end the energy saver mode. 13. {Copy} key Press this to copy the document now in the feeder. 14.
Symbols and Conventions Used in This Manual Symbols and Conventions Used in This Manual 1 ❖ Documents: A document is anything you put on the feed table of your machine whether you are faxing it or copying it. ❖ Prints: A print is anything that comes out of the machine: a fax message you received or a copy you made. ❖ Procedures: Procedures are described step by step. Perform them in order. When you see a display, it always shows what comes after performing the step it accompanies.
Introduction 1 8
2. Faxing Types of Transmission There are two types of transmission. ❖ Memory Transmission When a fax message is stored in memory , then transmission starts automatically. It is convenient when you would like to take documents back in a hurry. You can send the same message to more than one destination in a single operation. This technique is referred to as Broadcasting. GDRH230E.
Faxing Suitable Document Types Do not place damaged pages in the automatic document feeder. • If pages are curled or dog eared, flatten them. • If pages are stuck together, shuffle the stack. • If pages are folded, torn, or patched together, make copies. • If pages have binding files, trim the edges or make copies.
Memory Transmission and Immediate Transmission Memory Transmission and Immediate Transmission There are two ways to send a fax message. • Memory Transmission • Immediate Transmission A Make sure that the machine is in standby mode for faxing. The display should look like this: READY 100% 10:00AM SET DOC. OR DIAL NO.
Faxing C Insert the document face down into the feeder until the machine beeps. Then adjust the guides to match the width of the document. TSTH110N.eps F Dial the number in one of the following ways. TRANSMIT Y/START 5551234kkkkkkkkkkkkk Ten Key Pad 2 1 2 3 4 5 6 7 Quick Dial 06 9 07 * GFDIAL1N GFDIAL0N TSTH110N Speed Dial Example: Note ❒ You can dial before you set the document. Place the document after you dial the number and go to step G.
Memory Transmission and Immediate Transmission Reference Programming Quick Dial: see P.22 “Storing and Editing Fax Numbers (Functions 31 & 32)”. Programming Speed Dial: see P.22 “Storing and Editing Fax Numbers (Functions 31 & 32)”. Programming Group Dial: see P.25 “Storing and Editing a Group of Fax Numbers (Function 33)”. Programming Group key: see P.28 “Programming the Group Key”. G Press the {Yes} key to enter an- other number.
Faxing Canceling a Memory Transmission Before start is pressed A Press the {Stop} key, or remove the document You have set. 2 While the document is being scanned in A Press the {Stop} key. The fax message which has already been scanned in is cancelled. During Transmission A Press the {Stop} key during communication. 5551234 STOP & CLR FILE? Y/N B Then press the {Yes} key to cancel the transmission.
Memory Transmission and Immediate Transmission Immediate Transmission Immediate Transmission is convenient when: • You wish to quickly check whether you have successfully connected with the other party's fax machine. • Your machine's memory is getting full. The machine dials immediately after you press the {Start} key (or at the specified time, if you used a time-delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.
Faxing Very Fine Detail Faxing So that text, diagrams and images stand out clearly in your document, the machine automatically detects the image density (contrast) and makes a compensation. However, if you need to send a document which requires optimum clarit y, sele ct the resolution se tting appropriate to your needs. You can select different settings for each page of your message. Simply change the settings for page 2 while page 1 is being scanned.
Reception Modes Reception Modes The machine can treat incoming fax messages and telephone calls in three ways. ❖ Auto mode Use this mode if your line is shared by a fax machine and telephone. When a call comes in, the machine will ring a number of times to give you the chance to pick up the handset. If you do not pick up and the call is a fax message, the machine will go into fax mode and start receiving.
Faxing 2 18
3. Setup Initial Settings and Adjustments Before you connect your machine to the telephone system, you must enter a few settings and make a few adjustments. ❖ Own Number : The phone number used by your fax line. ❖ OWN NAME: This should be your name or company name, in 20 characters or less. During a communication, if the other party's fax machine supports OWN NAME, then this replaces the FAX NUMBER following. The other party's name will appear on your display, and yours on theirs.
Setup A Press {Function} {6} and enter the access code {2} {2} {2} {2}, and then press {6} {1} and the {Yes} key. Y/NEXTi SET OWN NUMBER B Press the {Yes} key. 3 OWN NO. KPAD kkkkkkkkkkkkkkkkkkkk C Enter your phone number. OWN NO. KPAD/Y/N 0111212-5551234kkkkk Note ❒ The format of the number is normally as follows: International Dial Prefix, Your Country Code, Your Area Code, then you must add a Pause, followed by your telephone number.
Initial Settings and Adjustments J Press the {No} key to keep the FAX HEADER as is. Y/NEXTi SET FAX NUMBER K Press the {Yes} key. FAX NUMBER KPAD kkkkkkkkkkkkkkkkkkkk 3 L Enter your phone number includ- ing the country and area codes, (but no pauses). FAX NUMBER KPAD/Y/N 12125551234kkkkkkkkk M Press the {Yes} key. PROGRAMMED will flash on the dis- play. The following display appears. Y/NEXTi SET PSTN ACCESS NO. N Press the {Function} key to finish. READY 100% 10:00AM SET DOC. OR DIAL NO.
Setup Storing and Editing Fax Numbers (Functions 31 & 32) You can store numbers that you often use in the machine's memory. A stored number will remain in memory even if the power is cut. You can store numbers in two ways. ❖ Quick Dials The number is assigned to its own key. To dial that number, just press the key. You can store up to 30 numbers in this way. 3 ❖ Speed Dials The number is given a two-digit code. To dial the number, press the {Speed Dial} key and enter the code.
Storing and Editing Fax Numbers (Functions 31 & 32) F Enter or edit the label using the Quick Dial keys and the ten key pad. See P.29 “Entering Characters” a01 ABC Y/N NEW YORK OFFICEkkkkk G Press the {Yes} key. a01 Y/hi LABEL SET ONiOFF H Press W or V to select whether the label for this Quick Dial will be printed on top of messages that you send to this destination. I Press the {Yes} key.
Setup C Press the {Yes} key. I Press the {Yes} key. b01 KPAD/N kkkkkkkkkkkkkkkkkkkk D Do one of the following: •Enter the fax number you wish to store in this Speed Dial using the ten key pad. Then press {Yes} key. 3 b01 KPAD/Y/N 212551234kkkkkkkkkkk •To clear the number, press {No}, and go to step J. E Do one of the following: •If you wish to enter or edit a label for this Speed Dial, press the {Yes} key.
Storing and Editing a Group of Fax Numbers (Function 33) Storing and Editing a Group of Fax Numbers (Function 33) 3 Total Numbers Registered items Quick Dial: [01], [03], [05] Speed Dial: [01], [02], [10] Ten Key: 0312345678 Quick Dial: [01], [05] Speed Dial: [01], [02], [08] Ten Key: 0312345678, 0451119999 10 numbers Group 1 Note ❒ You can register up to 5 Groups. ❒ The combined maximum number of destinations you can register in all Groups is 129.
3 Quick Dial: [01], [02], [03] Speed Dial: [01], [02], [03] Ten Key: 0312345678 Quick Dial: [04], [05] Speed Dial: [04], [05], [06] Ten Key: 0312345678, 0451119999 14 numbers Group2 Group1 Registered items Total Numbers Setup This section describes how to program or edit a Group. You can also get a printout of numbers that are already stored. In this example we will program Group 1 into Quick Dial key 01. A Press {Function} {3} {3}, and then the {Yes} key.
Storing and Editing a Group of Fax Numbers (Function 33) H Enter a fax number. Note ❒ Enter a number in one of these ways. • Press a Quick Dial key. • Press the Speed Dial key followed by two digits. • Enter a number on the ten key pad. I Press the {Yes} key. Note ❒ If ALREADY PROGRAMMED briefly flashes up on the display, either press the {No} key to keep the number and choose another number, or press the {Yes} key to clear. J Press the {No} key to finish entering numbers in this group.
Setup Programming the Group Key You can program 5 groups. However, if there is no room in Quick Dial keys, this group key is helpful. You can use Quick Dial 30 or one of User Function keys (F1 or F2) as the group key. How to transmit using the group key, see P.11 “Memory Transmission”. Reference For how to program User Function keys, see Chapter 6, "User Function Keys (Function35)” in the Advanced Features manual. 3 A Press {Function} {3} {1}, and then the {Yes} key.
Entering Characters Entering Characters Use the ten key pad for entering numbers. Use Quick Dial keys 1 to 26 for entering letters, and Quick Dial key 27 for spaces and Quick Dial key 28 for other characters. If at any time you make a mistake when entering a character or digit, press the {Clear} key to erase it. To correct a character or number already entered, use the W and V keys to reach the mistake, enter the new character, and press the {Clear} key to erase the mistaken character.
Setup 3 30
4. Troubleshooting Loading Paper in the Main Cassette A Pull out the paper cassette and place it on a flat surface. Note ❒ Remove any paper that may have dropped inside the machine in the area vacated by the paper cassette. TSTC200E.eps B Lift up the cassette cover and remove it. TSTC100N.eps TSTC100N C Remove any remaining paper. TSTC270N.
Troubleshooting D If the metal base plate is raised, push it firmly down until it locks into place. TSTC050N.eps TSTC050N E Prepare a stack of blank paper. For smoother operation, square the edges. 4 TSTS010N.eps F Load the paper into the cassette. TSTC210N.
Loading Paper in the Main Cassette G Replace the cassette cover. Note ❒ The frosted side of the cover must be face up when closed. TSTC220N.eps 4 TSTC220N H Replace the cassette. Push it in firmly until it locks into place. TSTC230E.
Troubleshooting Adjusting the Volume and Sounds the Machine Makes (Function 92) You can change the beeper (monitor) volume of the desired feature. 4 TRANS MONITOR The sound of signal transmissions. RECV MONITOR The sound of signal receptions. ONHOOK MONITOR The sound of signal on hook dialing. DIAL MONITOR The sound when a number is dialed. BUZZER The sound (does not buzz) of signal something going amiss. KEY The sound when a key is pressed.
Adjusting the Volume and Sounds the Machine Makes (Function 92) F Adjust the dial monitor volume with the W and V keys, and then press the {Yes} key when finished. DIAL MONITOR Y/hi MIN iii MAX G Adjust the BUZZER monitor volume with the W and V keys, and then press the {Yes} key when finished. BUZZER MIN iii Y/N/hi MAX H Adjust the KEY volume with the W and V keys, and then press the {Yes} 4 key when finished. KEY MIN iii Y/hi MAX I Press the {Function} key to return to standby mode.
Troubleshooting If an Indicator Lights on the Operation Panel ❖ PRESS STOP KEY appears in the display: Press the {Stop} key. ❖ The Receive File indicator is lit: You have received a fax message which is now stored in the memory. See Chapter 4, ”Printing Message That Have Been Received into Memory (Substitute Reception)”in the Advanced Features manual. ❖ The Check Display indicator is lit: Read the message on the display and check the descriptions listed on P.44 “Error Messages”.
Communication Problems Communication Problems If ERROR PRESS STOP appears in the display: Press the {Stop} key. ERROR PRESS STOP KEY Causes: • A poor line caused the communication to fail. • The line is noisy. Try to transmit the fax message again. • The other machine is out of order. Ask the other party to check their machine.
Troubleshooting Clearing a Document Jam When an original is jammed, CLEAR ORIGINAL is displayed, follow this procedure to solve the problem. Note ❒ If copies, fax message or prints are jammed, follow the next procedure. A Open the operation panel to an angle of about 45°. TSTJ030N.eps 4 TSTJ030N B Remove the original. TSTJ040N.eps TSTJ040N Important ❒ Do not pull out the document without opening the operation panel, or you will damage the scanning mechanism. C Close the operation panel. TSTC040N.
Clearing a Copy, Fax, or Print Jam Clearing a Copy, Fax, or Print Jam When CLEAR COPY is displayed, follow this procedure to solve the problem. For clearing original jams, see the previous procedure. Main Machine A Pull the front cover release lever towards you and open the front cover. Note ❒ If you do not pull the lever, only the upper unit will open. TSTC380N.eps 4 TSTC330N.eps B Remove the toner cassette. TSTJ070N.
Troubleshooting C Remove any jammed paper underneath. TSTJ170N.eps D Replace the toner cassette. Zaxt010n.eps 4 E Close the front cover. TSTC390N.
Clearing a Copy, Fax, or Print Jam Cassette Entrance A Remove the main cassette and place it on a flat surface. TSTC200E.eps 4 B Remove any paper from inside the machine. TSTJ080N.eps C Push down the paper so that the base plate locks into place. TSTJ090N.
Troubleshooting D Replace the main cassette. TSTC230E.eps Upper Rear Unit 4 A Lift back the document table. TSTF050N.eps B Open the upper rear cover. TSTJ120N.
Clearing a Copy, Fax, or Print Jam C Pull out any jammed paper. TSTJ110N.eps TSTJ110N D Close the upper rear cover. 4 TSTJ130N.
Troubleshooting Error Messages The following messages may appear while you are operating or programming the machine. CHECK AUTO-DIALING You cannot use the auto-dialer at the moment. Use the ten key pad or the external telephone. NO FILE EXISTS No polling reception operations have been programmed. There are no messages in memory waiting for transmission. Incorrect file number. Check the file number and try again. 4 TOO MANY DEST. The memory cannot hold any more telephone numbers.
Error Messages CLOSE COVER A cover is not closed properly. Check that all covers are closed. UNABLE USE PRINTER Machine cannot print a list/file, because the heater is not warm enough or printer is not ready. SERVICE CALLk-kk Machine is out of order. Contact your service representative. USED AS DIAL OPTION Dial Option feature is set in Quick 29. WCHECK PAPER SIZE The size of the installed paper does not match the currently selected paper size. Set the paper size or install the appropriate paper.
Troubleshooting Solutions to Common Problems Problem Required Action STANDBY MODE Nothing happens when the switch is turned on. Check the power cord. Is it properly plugged into the outlet? Plug it in firmly. SET DOC. OR DIAL NO. is Switch the power on. not displayed. If the Power indicator does not light, check that the power cord is plugged in. If the Energy Saver indicator lights, press the Energy Saver key. The display does not show the Ready condition, or the machine stops during an operation.
Solutions to Common Problems Problem The original is not pulled into the auto document feeder. Required Action The dialed number does not contain an PSTN access code or a pause. Include the PSTN access number and a pause before the telephone number. The dialed number did not have enough pauses between the access PSTN number and the telephone number. Try adding more pauses after the access PSTN code.
Troubleshooting Problem Transmission cannot take place; CLEAR ORIGINAL appears. Required Action The document is jammed in the feeder. Remove the jammed document. See P.38 “Clearing a Document Jam”. The document may be longer than the maximum limit (see Chapter 11, “Document and Paper Specifications”in the Advanced Features manual). Make sure that none of your originals exceed this limit. Do user maintenance, especially rollers (1,8).
Solutions to Common Problems Problem Copy paper misfeeds occur frequently. Required Action Is the proper paper in the paper cassette? Paper size and weight must be within the standards set for this machine. Is it folded, wrinkled, damp, or curled paper in the paper cassette? Always use dry, undamaged paper. Is the paper set properly in the paper cassette? Always load paper correctly. See P.31 “Loading Paper in the Main Cassette”.
INDEX A E Add Paper indicator, 5 Add Toner indicator, 5 Arrow keys, 5 Auto Mode, 17 Editing Fax Numbers, 22 Group, 25 Quick Dial Numbers, Speed Dial Numbers, Energy Saver key, 6 Entering Characters, 29 Symbols, 29 Erasing Group, 27 Quick Dial Numbers, Speed Dial Numbers, Error Messages, 44 C Canceling a Memory Transmission, 14 Before start is pressed, 14 During Transmission, 14 While the document is being scanned in, 14 While the message is awaiting transmission (Functions 21), 14 Canceling an Immediate
M Main Paper Cassette, 3 Main switch, 4 Manual Receive indicator, 6, 17 Memory indicator, 5 Memory Transmission, 11 Multi-purpose Feeder, 4 O On Hook Dial key, 6 Operation Panel, 4, 5 OWN NAME, 19 Own number, 19 P Paper, 31 Part Names, 3 Pause/AI Redial key, 5 Print Delivery Tray, 3 Programming FAX HEADER, 19 FAX NUMBER, 19 Fax Numbers, 22 Group, 25 Group key, 28 OWN NAME, 19 Own number, 19 Quick Dial Numbers, 22 Speed Dial Numbers, 23 S Second Paper Cassette, 3 Sending a Fax, 11 Solutions to Common Prob
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FAX2050L Advanced Features
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Advanced Features manual before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
USA ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company. 2. This equipment uses the following USOC jack: RJ11C 3. The REN is used to determine the quantity of devices which may be connected to the telephone line.
Notice Note to users in the United States of America -Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
-Notice about the Telephone Consumer Protection Act (Valid in USA only).
Safety Information When using your equipment, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
R CAUTION: • Protect the equipment from dampness or wet weather, such as rain, snow, and so on. • Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). • Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment.
Important Safety Instructions Grounding In order to prevent potentially hazardous electrical shock, provide means of connecting to the protective grounding conductor in the building, wiring those grounding conductors of power cable and 3 pins plug.
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
Energy Saving Modes Energy Saving mode enables you to avoid using unnecessary power and economize on electricity. Although we recommend you use this mode from the viewpoint of environmental consciousness, you can also turn it off. When you install this machines for the first time, Energy Saving mode is turned on by default. Two types of Energy Saving mode are available: • Fax Standby: Use when you receive faxes regularly. • Energy Saving Standby: Use when you wish to economize on power consumption.
To exit Energy Saving mode: • In Energy Saving Standby mode, press the Energy Saver key. • In FAX Standby mode, press any key. • Set a document. • Pick up the optional handset or the external telephone handset. Note ❒ When you load paper in Energy Saving mode, no error will be displayed even if the cassette is not pushed right in. ❒ After loading paper, press the Energy Saver key and check that "READY” is shown on the display.
How to Read This Manual How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
TABLE OF CONTENTS Manuals for this machine ......................................................................... 1 Advanced Features (This Manual) ................................................................ 1 Basic Features .............................................................................................. 1 1. Advanced Transmission Features Sending at a Specific Time (Send Later) ................................................. 3 Page Numbering (Page Count)............................
More Transmission Functions ............................................................... Checking if a Transmission was Successful ............................................... Automatic Redialing .................................................................................... Batch Transmission..................................................................................... Dual Access ................................................................................................
7. Key Operator Settings Using Key Operator Settings.................................................................. Setting the Date and Time (Function 91) .................................................... Summer Time / Daylight Saving Time (Function 62) .................................. Selecting the Display Language (Function 93) ........................................... Counters (Function 94) ............................................................................... Function Select ........
9. Maintaining Your Machine Loading Paper in the Optional Second Paper Cassette ...................... 81 Loading Paper in the Optional Multi-purpose Feeder.......................... 84 Changing the Paper Size in the Main Cassette..................................... Changing the Paper Size in the Optional Second Paper Cassette ..... How to Change to the Legal Size................................................................ Changing the Paper Size in the Optional Multi-purpose Feeder.........
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Manuals for this machine There are the Basic Features manual and the Advanced Features manual for this machine. Please consult the manual that suits your needs. Advanced Features (This Manual) The Advanced Features manual describes more advanced functions, and also explains settings for key operators. Basic Features The Basic Features manual explains the most frequently used fax functions and operations. ❖ Chapter 1 Introduction Describes Part Names of the machine and Operation Panel.
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1. Advanced Transmission Features Sending at a Specific Time (Send Later) This feature is called Send Later. Using this feature, you can delay transmission of your fax message until a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time. Note ❒ If the machine memory is full, your document will remain in the document feeder. As a result, anybody removing the document will cancel the transmission.
Advanced Transmission Features Page Numbering (Page Count) This feature is called Page Count. Page number will be printed on the top of each page, when your fax message is received by the other party. Using the Page Count feature, you can select the batch-numbering page numbers. If you use Page Count, page numbers will be printed in batch-numbering format (for example, p1/3, p2/3, and p3/3 for a three-page message).
Sending Your Identification at the Top of Your Message (FAX HEADER) Sending Your Identification at the Top of Your Message (FAX HEADER) Normally, the FAX HEADER programmed in your machine is printed at the other party's top of each page when you transmit. The top of the image will be overprinted if there is no margin at the top of the transmitted page. In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, you can switch FAX HEADER off.
Advanced Transmission Features Personal Codes Personal Codes do the following: • They allow you to keep track of machine usage. If everybody uses a Personal Code when they use the fax machine, the codes, or the names programmed into the codes, will be printed on a report that is called the Journal. This will help you to check on who has been using the machine, and how often. • They allow personalization of documents and printed reports.
Calling to Request a Message (Polling) Calling to Request a Message (Polling) Polling means “picking up” a document that has been left for you at a remote fax terminal. Limitation ❒ Polling can only be used when both machines have the Polling feature. Note ❒ With polling, telephone line costs are charged to the person receiving the message (the Message Receiver). Picking up Messages Stored Elsewhere (Polling Reception) Use this feature when you wish to poll a message from another terminal.
Advanced Transmission Features D Enter the personal code that you wish to use for this operation. SET OPTION Y/N PERSONAL CODE:2567 1 Note ❒ Example: {2} {5} {6} {7} from the ten key pad. E Press the {Yes} key. POLLING RECV OPTIONi DIAL FAX NUMBER F Dial the fax number, and then press the {Start} key.
2. Communication Information Erasing a Stored Message Before Sending (Functions 21 & 22) Every time you store a fax message in your machine's memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere ( see P.7 “Calling to Request a Message (Polling)”). Each file is given a number. This number appears on the File Reserve Report, Journal and Transmission Result Report. To see which files are currently in memory, you may print a file list.
Communication Information File List (Function 42) This is a list of memory transmissions, memory receptions, polling files still in memory and confidential receptions. It gives information about each stored file, such as the fax numbers, start time, and status. 2 A Press {Function} {4} {2}, and then the {Yes} key. B Press the {Start} key to print out the report.
Printing a Stored Message (Function 51) Printing a Stored Message (Function 51) If you need to see the contents of any files, use this feature. A Press {Function} {5} {1}, and then the {Yes} key. 2 FILE NO.kkk KPAD/hi PRINT LISTh/SEARCHi B Press V to scroll through the messages. You will see the display. A number or a label will appear on the upper line. FILE NO.115 5551234 Y/hi Note ❒ Press W to obtain a list of all the files and their number.
Communication Information Journal (Function 41) In addition to the automatic printout of this report, the journal can be printed at anytime. A Press {Function} {4} {1}, and then 2 the {Yes} key. B Press the {Start} key to print out the report.
Printing a Confidential Fax Message (Function 52) Printing a Confidential Fax Message (Function 52) If the Receive File indicator is blinking, do the following to print the message. 2 Note ❒ If the Receive File indicator is blinking, an incoming fax message has been stored in the memory using the Memory Lock feature or Confidential Reception feature. Reference To print the message which is Memory Locked, see P.14 “Printing a Memory-locked Message (Function 53)”.
Communication Information Printing a Memory-locked Message (Function 53) If the Receive File indicator is blinking, a message has been stored using Memory Lock. Print it using the following procedure. 2 Note ❒ If the Receive File indicator is blinking, an incoming fax message has been stored in the memory using the Memory Lock feature or Confidential Reception feature. Reference To print the message using the Confidential Reception. (see P.
3. Transmission Features Handy Dialing Functions Chain Dial Telephone Directory This feature allows you to compose a telephone number from various parts, some of which may be stored as Quick Dial keys or Speed Dial codes, and some of which may be entered at the ten key pad. You can program commonly used area or country codes into Speed Dial codes or Quick Dial keys. Example: 01133-1-5553333 (From the United States to Paris).
Transmission Features F Press the {Yes} key to dial the number you want. G Either : • Dial more numbers. • Press the {Start} key. Redial If a message was not transmitted successfully, you can redial with just a few keystrokes by using the AI redial key. 3 16 A Press the {Pause/Al Redial} key un- til the required number appears in the display, and then press the {Yes} key twice. REDIAL Y/hi a01 XYZ CO. NEW YORK B Carefully place your fax message into the Document Guide feeder.
Handy Dialing Functions Dial Options Using Dial Options The Dial Options provide access to various F-code features which are designed to allow confidential transmission and polling reception between different makers' fax machines. Use them if the other party's fax machine is of a different make and supports the F-code features. Before you can use the Dial Options, you need to program Quick Dial key 29 as the Dial Option key if you have not done so already (see the following details).
Transmission Features E Enter the SEP code on the ten key pad and then press the {Yes} key. SID? (I) Y/N F Do one of the following: • If you wish to set the SID code, press the {Yes} key. 3 TRANSMIT Y/START 2345S9999P1234Ikkkkk • To skip SID, press the {No} key and go to step H. G Enter the SID code on the ten key pad, and then press the {Yes} key. PWD? (W) Y/N H Do one of the following: • If you wish to set the PWD code, press the {Yes} key.
Sending a Fax Using an External Telephone Sending a Fax Using an External Telephone You can send a fax message using the handset. (External telephone is required.) A Set the document, and then pick up the handset. B Dial the other party. C If you hear a voice, continue your 3 conversation as you would normally. If you hear a high-pitched tone instead of a voice A Press the {Start} key. Go to step E. D When you are ready to send your fax message, ask the other party to press the {Start} key.
Transmission Features Phoning and Faxing on the Same Call This feature is available when you connect the optional handset or the external telephone. To Talk before Sending a Fax A Pick up the handset. B Dial the other party. 3 Note ❒ Do not press the {Start} key. C If you hear a voice, continue your conversation as you would normally. If you hear a high-pitched tone instead of a voice A Place your fax message in the feeder, and then press the {Start} key. Go to step E.
Tone Signals Tone Signals On this model the {*} key on the ten key pad is used as the Tone key. Some organizations offer you a special service by telephone, which you can access by transmitting Touch tone or DTMF tones. If your phone service provides only pulse dialing, or if you are calling over a digital network, the ability to generate Tone Signals will allow you to access these services. First, dial the other party.
Transmission Features Transmission Functions Closed Network (Transmission) This feature helps to stop you from accidentally sending a fax message to a terminal that is outside your fax network. The ID Codes of the communicating machines are checked. If they are not the same, the communication is stopped. If you are interested in this feature, change the user parameter Switch 06 bit 2 to 1.
More Transmission Functions More Transmission Functions The following functions are useful when sending faxes. Checking if a Transmission was Successful Unless otherwise indicated, the automatic printing of these reports can be turned on or off by changing the bit of the user parameters (see P.58 “User Parameters”. ❖ Journal (Switch 03, Bit 7) This report gives details on each communication made by your terminal. It is automatically printed out after 50 transmissions and receptions.
Transmission Features Batch Transmission This feature will save communication costs if you often send more than one message to the same location. If various people in your office send messages to the Tokyo branch office, sending all these messages on separate calls can be expensive. It is cheaper to send them all together on the same call. You can further cut costs by sending out batches during off-peak hours.
More Transmission Functions Dual Access Dual Access means that even if the machine is already carrying out a task, you may be able to operate the machine. For instance, if your machine is currently receiving a long fax message, but you want to send a message and go back to your desk without having to wait by the machine, you can place your message in the feeder, select the required transmission features, dial the number, and press Start.
Transmission Features Parallel Memory Transmission With this feature the machine can call destinations while scanning documents. Compared with normal Memory Transmission where the machine calls once all the documents have been stored, it is quick to verify whether a connection has been made or not. Additionally, as scanning finishes more quickly than Immediate Transmission, it is useful if you want to take the document back to your desk immediately.
Printed Reports Printed Reports You can have reports printed from your machine automatically, or print them out yourself. File Reserve Report (Switch 03, Bit 2) If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected).
Transmission Features Report Formats ZDRH200N.eps * * * COMMUNICATION RESULT REPORT (MAR.24.2001 9:19PM) * * * FAX HEADER XYZ COMPANY FILE MODE OPTION ADDRESS (GROUP) RESULT PAGE 3 * * * JOURNAL (MAR.24.2001 11:07PM) * * * FAX HEADER XYZ COMPANY DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE ZDRH200E ❖ The Mode Column See the bottom of the Journal for a full listing of symbols on the Journal.
4. Reception Features General Printing Messages that Have Been Received into Memory (Substitute Reception) If the Receive File indicator is lit, a message was stored in memory using substitute reception. This could be because the machine ran out of paper or toner, or because the Power Saver has turned off the print engine. Check the following items and solve the problems, and the machine goes back to the working condition. • While the Power Saving Timer (see P.
Reception Features Receiving Message in Telephone Mode This mode is active when the Manual Receive indicator is lit. You have to answer the call yourself and decide whether it is a fax or a telephone call. The procedure for answering a call is as follows: A Pick up the handset of the option- al handset or the external telephone. 4 B Listen to the other end. If you hear a voice A Continue your conversation as you would normally.
Printing Options Printing Options As printing options, the Reverse Order Printing, and Printing the Center Mark are available. Reverse Order Printing Normally, the machine prints the pages of received messages in the order that they were received uncollated. However, with Reverse Order Printing, the machine will collate the sequence by printing the message from the last page first collated. This will make it easier to distribute the received fax messages, and make reading them more convenient.
Reception Features If Incoming Messages Do Not Fit on Paper Breaking Down Large Format Messages If the incoming document is longer than the paper in your fax machine, the machine will split it into multiple sheets. The tail end of the message will be reproduced at the head of the next page. The images overlap each other by 10 mm. (You can ask a service representative to turn off the overlap.
5. Copying Copying If you need to make a copy of something, and there is no copier available, use your fax machine. Just place your original in the feeder, and press the {Copy} key. Note ❒ By default, copies are made at Detail resolution. To change to Standard , press the Resolution key. A Place your original in the feeder. TRANSMIT OPTIONi DIAL FAX NUMBER B Press the {Copy} key. COPY MODE iLT LG D Enter the number of copies that you need. Note ❒ Example: 2 copies, press {2} on the ten key pad.
Copying 5 34
6. Facsimile User Tools Programs If you regularly send to a particular destination or set of destinations using the same features, you can save a lot of repetitive the ten key pad operation by storing the features and destinations in a Keystroke Program. Keystroke Programs are stored as Quick Dial Keys. • If you store a Keystroke Program into a Quick Dial Key, that Quick Dial Key cannot be used for any other purpose. • Be sure to store your Keystroke Program in a vacant Quick Dial Key.
Facsimile User Tools E Press the {Yes} key. C Press the {Yes} key to program a QUICK 01 TO PROGRAM NO KEY TO CLEAR F Press the Quick Dial key where this program is being stored. In this example, press the Quick Dial {01}. The procedure that you just stored will now begin. label for this program. a01 ABC kkkkkkkkkkkkkkkkkkkk D Input your label, using the Quick Dial keys.
Programs B Press the programmed {Quick Dial} key. Note ❒ The program begins at once. Free Polling Reception Program A Press the programmed {Quick Dial} key. 2125551234 SET DOC. OR DIAL NO. Note ❒ The program begins at once. Reference Picking Up Messages Stored Elsewhere (Polling Reception ) : see P.7 “Calling to Request a Message (Polling)”. C Press the {Yes} key. a08 PROGRAM LABEL? Y/N To erase this program A Press the {No} key. B Press the {Yes} key.
Facsimile User Tools User Function Keys (Function 35) There are two Function keys (F1 and F2) on the operation panel. You can program each of these keys with a feature that you wish to use frequently. Store a User Function Code in the User Function Keys. Assigning a User Function Key You can program each of the User Function Keys with one of the following functions.
User Function Keys (Function 35) Using a User Function Key Clearing a User Function Key A Press the {F1} or {F2} key. B Use the function as normal. A Press {Function} {3} {5}, and then Reassigning a User Function Key A Press {Function} {3} {5}, and then the {Yes} key. Fk F1-F2/hi PRINT LISTh/SEARCHi B Press the user Function key that you wish to change. F2 CHANGE? Y/hi GROUP KEY C Press the {Yes} key. F2 Y/N/hi CODE 03 GROUP KEY the {Yes} key.
Facsimile User Tools Reports You Can Print Out Yourself You can print these reports at any time by following the steps below. To print the Speed Dial list A Press the {No} key. Telephone Number List (Function 43) You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See Chapter 3, ”Storing and Editing Fax Numbers (Function 31 & 32)”in the Basic Features manual.
Reports You Can Print Out Yourself Program List (Function 44) This list shows the contents programmed as keystroke program with the Function 34. A Press {Function} {4} {4}, and then the {Yes} key. B Press the {Start} key to print out the program list.
Facsimile User Tools 6 42
7. Key Operator Settings Using Key Operator Settings Setting the Date and Time (Function 91) A Press {Function} {6} and enter the access code {2} {2} {2} {2}. Press {9} {1}, and then the {Yes} key. SAT MAR 24 2001 */#/Y 01:35PM B Change the month using {#} or {*} ({#} to scroll forward, or {*} to scroll backward) on the ten key pad and press V to move the cursor.
Key Operator Settings D To store your setting, press the {Yes} key. E Press the {Function} key to finish. Selecting the Display Language (Function 93) If you would rather use another language for messages and displays, follow the procedure below. The three languages are available: English, French, and Spanish. A Press {Function} {6} and enter the access number {2} {2} {2} {2}. Press {9} {3}, and then the {Yes} key.
Using Key Operator Settings B Scroll through the list of features with V until this display is shown. Y/NEXTi FORWARDING ON/OFF C Press the {Yes} key. FORWARDING ON iOFF off setting. E Press the {Yes} key, and then the {Function} key. Switching Authorized Reception On / Off (Function 62) Y/hi D Change the on/off setting by pressing W or V. E Press the {Yes} key. F Press the {Function} key to finish.
Key Operator Settings Switching the Power Saving timer On / Off (Function 62) The Power Saving timer feature must be switched on using Function 62. A Press {Function} {6} and enter the access code {2} {2} {2} {2}. Press {6} {2}, and then the {Yes} key. SELECT LINE Y/NEXTi Display might differ according to your local. B Scroll through the list of features w ith V u nti l th is di sp lay is shown. Y/NEXTi POWER SAVER ON/OFF C Press the {Yes} key.
Using Key Operator Settings Programming a List of Senders to Treat Differently (Function 81) You can enter a list of up to 30 identifications (OWN NAME, FAX NUMBER and Wild Cards) for senders you wish to treat differently. For instance, for each identification in the list, you have the following options. • Authorized Reception: You can accept their calls and reject all others (or vice-versa) with the Authorized Reception setting (See P.
Key Operator Settings H Select whether you set this OWN NAME/FAX NUMBER as the special terminal for specified Memory Lock using V or W. (if yes: ON, if no: OFF) SET MEM. LOCK iON OFF Y/hi I Press the {Yes} key. SET CASSE SLCT ON iOFF Y/hi J Select whether you set this OWN NAME/FAX NUMBER as the special terminal for specified Cassette Selection using V or W. (if yes: ON, if no: OFF) SET CASSE SLCT iON OFF 7 Y/hi K Press the {Yes} key. NAME/NO.
Using Key Operator Settings C Edit the OWN NAME or FAX NUMBER and press the {Yes} key. NAME/NO. XYZ COMPANY ABC Y/N I Select whether you set this OWN NAME/FAX NUMBER as the special terminal for specified Cassette Selection using V or W. (if yes: ON, if no: OFF) SET CASSE SLCT ON iOFF D Either: NAME/NO. Y/N STORE AS WILD CARD? Store this OWN NAME as a wild card Y/hi J Press the {Yes} key. NAME/NO. ABC hi kkkkkkkkkkkkkkkkkkkk A Press the {Yes} key.
Key Operator Settings Forwarding Using this feature, you can send fax messages coming in from certain locations on to another fax machine. The terminals that receive your forwarded messages are called “forwarding terminals”. If other fax machines in your organization have this feature, you can use Forwarding to set up distribution chains for incoming fax messages.
Using Key Operator Settings B Press the {Yes} key. FORWARD KPAD/hi kkkkkkkkkkkkkkkkkkkk C Store a forwarding station number. FORWARD KPAD/Y/N 2125551234kkkkkkkkkk Note ❒ Example: {2} {1} {2} {5} {5} {5} {1} {2} {3} {4} ❒ If your machine is behind a PBX, add the access code before the number, unless this forwarding station is an extension connected to the same PBX as your machine. D Press the {Yes} key.
Key Operator Settings I Press the {No} key. If you want to store another OWN NAME/FAX NUMBER A Press the {Yes} key and go back to step F. FORWARD KPAD/hi 2125552234kkkkkkkkkk B Press the {Yes} key. A Press the {No} key and go to step C. If this forwarding station's telephone number is correct J Press the {Function} key. A Press the {Yes} key. Editing the Forwarding Feature FORWARD SET NAME/NO.? access code {2} {2} {2} {2}. Press {8} {2}, and then the {Yes} key.
Using Key Operator Settings To add OWN NAMEs/FAX NUMBERs to this number A Enter an OWN NAME/FAX NUMBER and press the {Yes} key, and then go to step F. NAME/NO. XYZ COMPANY ABC Y/N E Press the {Yes} key to edit or delete the OWN NAME/FAX NUMBER. If you edit the OWN NAME/FAX NUMBER A Edit the OWN NAME/FAX NUMBER. NAME/NO. Y/N STORE AS WILD CARD? B Press the {Yes} key and go to step F. If you delete the OWN NAME/ FAX NUMBER A Press the {No} key.
Key Operator Settings Switching Local Printing On / Off You can choose whether your machine prints copies of messages that it forwards (by default, these messages are printed). To change this setting, adjust bit 6 of switch 11 with the User Parameters: • Bit 6=0 : Do not print • Bit 6=1 : Print (See P.58 “User Parameters” ). Enabling and Disabling the Forwarding Mark The forwarding mark is printed at the receiving end on the top of each page of the fax messages that are forwarded from your machine.
Using Key Operator Settings Selecting the Messages to be Printed from the Main Cassette You can select the messages to be printed from the main cassette (see P.58 “User Parameters” ) to enter the following settings. ❖ Switch 08, Bit 4 You have to set it with “1” ❖ Switch 08, Bit 5 • 0: Print messages from the special terminals from the main cassette. • 1: Print messages except from the special terminal from the main cassette.
Key Operator Settings Saving Energy with the Power Saving Timer You can set sleep time to let the machine go to saving energy condition and set the wake up time when it returns to standby mode the next morning. During this Power Saver mode, a fax message received is stored in the memory and will be printed automatically the next morning after the wake up timer is activated. As a typical example, you could program the heating element inside the printer to stay off at night and over the weekend.
Using Key Operator Settings F Enter the time (9:00AM) : Press {0} {9} {0} {0} from the ten key pad. TIMER#1 TUE */#/Y ON FROM 09:00AM G Set AM/PM using the {*} or {#} key. TIMER#1 TUE */#/Y ON FROM 09:00AM L Press the {Yes} key. Note ❒ Go back to step B to program the timer for another day. ❒ If you want the heater on all day, set both timers to ON = 12:00AM. If you want the heater off all day, set both timers to OFF = 12:00AM. M Press the {Function} key to finish. H Press the {Yes} key.
Key Operator Settings User Parameters Adjusting your machine sometimes requires that you change special settings called user parameters. For each user parameter, you must change a bit in a switch. A switch has eight bits. Each bit has a value of 1 or 0, and each bit is numbered 0 to 7 from the right. ❖ Bit Values and Bit Numbers Bit Number 7 6 5 4 3 2 1 0 Bit Value ↓ ↓ ↓ ↓ ↓ ↓ ↓ ↓ 0 1 0 0 0 0 0 0 In the following example we will change bit 3 of switch 05 in the user parameters.
Using Key Operator Settings -List of all relevant user parameters Many bit settings have no effect and are not listed. (Never change these). SW Bit & Definition Settings 00 5, 4 : Default resolution when you send a message Bit: 5, 4 RESOLUTION 0, 1: DETAIL 0, 0: STANDARD* 1, 0: FINE 1, 1: HALFTONE 01 6: Default setting for transmission.
Key Operator Settings SW Bit & Definition Settings 04 0: Printing the Confidential File Report 0: Off CONFIDENTIAL FILE REPORT 1: On* 7: Include the first half of the first page with re- 0: Off ports? 1: On* INCLUSION OF PART OF IMAGE 05 0: Store incoming faxes when machine is out of supplies. 0: Off 1: On* SUBSTITUTE RECEPTION 1: Allow automatic reception from senders that do not identify themselves.
Using Key Operator Settings SW Bit & Definition Settings 08 3, 2: Authorized Reception Bit (Can also use function 62) 3, 2 AUTHORIZED RECEPTION X 0: Off* 0, 1: Receive messages only from senders whose OWN NAME/FAX NUMBERs are programmed. 1, 1: Receive messages only from senders whose OWN NAME/FAX NUMBERs are not programmed.
Key Operator Settings SW Bit & Definition Settings 10 0: Reverse order Printing 0: Off* SORT 1: On 7: Use dithering halftone (SPD) or standard half- 0: STD* tone (STD) 1: SPD HALFTONE METHOD 11 2: Detect blank sheet 0: Off DETECTION OF BLANK SHEET TRANSMISSION 1: On* 6: Print the received message when it is acting as a forwarding station 0: Off 1: On* PRINTED MEMORY TRANSFER FILES 12 13 1: Distinctive Ring 0: Off* DISTINCTIVE RING 1: On 1, 0: Access to the public telephone line Bit: 1,
Using Key Operator Settings Programming Personal Codes (Function 72) The main advantage of Personal Codes is that they allow you to track machine usage. You can still use Personal Codes to personalize your fax messages, by using the Label Insertion feature. Each user can be given a Personal Code. While programming, you can store the following items with each Personal Code: ❖ A name: This will be printed on reports, such as the JOURNAL, to identify the users of the machine.
Key Operator Settings C Enter a Personal Code that you want to store in your machine for later use. PERSONAL CODE 5477 Y/N Note ❒ Example: {5} {4} {7} {7} from the ten key pad. If you input the wrong code A Press the {No} key and enter again. D Press the {Yes} key to store the code. PERSONAL CODE PROGRAM LABEL? 7 Y/N To store the label for this personal code A Press the {Yes} key and go to step E. If you do not program a personal code A Press the {No} key and go to step G.
Using Key Operator Settings Editing or Erasing a Personal Code A Press {Function} {6} and enter the access code {2} {2} {2} {2}. Press {7} {2}, and then the {Yes} key. SETTING? Y/hi PRINT LISTh/SEARCHi B Scroll the personal code using V. PERSONAL CHANGE? Y/N 5474 C Press the {Yes} key. PERSONAL CODE 5474 Y/N To erase this Personal Code A Press the {No} key. B Press the {Yes} key and go back to step B to edit another personal code. To finish, press the {Function} key. D Edit the label.
Key Operator Settings Restricted Access Storing the ID Code Use this feature to restrict access to the machine or monitor machine usage by users or departments. When turned on, users must enter a previously assigned code before they can use the machine. ID Codes are used with the following communication features. The same code must be used by all members of your fax network and all people you wish to communicate with using these features. • Calling to Request a Message (Polling): see P.
Using Key Operator Settings Programming the ID Code Editing the ID Code To store an ID Code, do the following. If you want to change the ID Code, do the following. A Press {Function} {6} and enter the access code {2} {2} {2} {2}. Press {6} {1}, and then the {Yes} key. Y/NEXTi SET OWN NUMBER B Press V until the following display is shown. Y/NEXTi SET POLLING ID C Press the {Yes} key. POLLING ID kkkk KPAD D Enter the ID Code that you will be using.
Key Operator Settings Locking Incoming Messages (Memory Lock) Storing a Memory Lock ID If Memory Lock is switched on, the machine will not print any incoming fax messages. They will be kept in memory until you enter the Memory Lock ID that you previously stored in the machine. Messages received by Confidential Reception will not be printed when you input the Memory Lock ID. A Press {Function} {6} and enter the Preparation To use Memory Lock, you must first: • Store a Memory Lock ID (Function 61).
Using Key Operator Settings Editing the Memory Lock ID A Press {Function} {6} and enter the access code {2} {2} {2} {2}. Press {6} {1}, and then the {Yes} key. Y/NEXTi SET OWN NUMBER B Press V until the following display is shown. Y/NEXTi SET MEMORY LOCK ID C Press the {Yes} key. LOCK ID 5477 CHANGE? Y/N D Press the {Yes} key. LOCK ID 5477 Y/N E Press the {No} key and enter a new number. LOCK ID 5478 F Press the {Yes} key. G Press the {Function} key.
Key Operator Settings Printing a Memory-Locked Message (Function 53) If the Receive File indicator is blinking, a message has been stored using Memory Lock. Print it using the following procedure. Note ❒ If the Receive File indicator is blinking, an incoming fax message has been stored in the memory using the Memory Lock feature or Confidential Reception feature. Reference To print the message using the Confidential Reception. (see P.
Using Key Operator Settings Storing a confidential ID Editing the Confidential ID This can be any 4-digit code (using digits 0 to 9). It must be used to print any confidential messages that your machine has received. A Press {Function} {6} and enter the Important ❒ If you do not store a Confidential ID, you will not be able to receive confidential messages. A Press {Function} {6} and enter the access code {2} {2} {2} {2}. Press {6} {1}, and then the {Yes} key.
Key Operator Settings Confidential File Report This report informs you when a confidential message has been received. You can store a separate Confidential ID with each of the Personal Codes. If the sender of the message uses Confidential ID Override, the sender can specify one of these IDs. If so, the Confidential File Report will contain the name stored with that Personal Code, drawing the attention of the intended receiver of the confidential message. You can switch this report on or off, see P.
Using Key Operator Settings Setting the Auto Ring Time (Function 61) Setting the Phone Line Type (Function 62) In Auto mode, the machine rings a number of times to give you the chance to pick up the handset before taking the call automatically. You can alter the number of rings by changing the Auto Ring Time. ❖ Line: You must match the fax machine to the type of line you use: a tone line or a pulse line. Then, you should connect the line to the machine.
Key Operator Settings Adjusting the Printing Margins (Function 95) Follow these steps if you wish to adjust the top and left margins on printed messages. You can choose the site of margins in steps of about 0.5 mm. If the upper and lower margins do not match, change the paper in the lower cassette. Note ❒ Do not change the margins too much, or no margin will be used and print quality might deteriorate. A Press {Function} {6} and enter the access code {2} {2} {2} {2}. Press {9} {5}, and then the {Yes} key.
Using Key Operator Settings RDS (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service representative can also use RDS to change some of your machine's settings if you request it. Switching RDS On/Off For RDS to work, you must switch it on before the service representative starts the RDS operation on your machine.
Key Operator Settings Calling the Service Station The machine has a feature called Service Report Transmission. Use this feature when your machine is having problems. The machine will transmit information about the condition of your machine to your service representative. A technician will then be able to find out what the problem is before making a visit. Service Report Transmission is available when the fax number of the service representative has been programmed.
8. Troubleshooting Help List Use the {No/Help} key to print the Help List.
Troubleshooting Clearing a Copy, Fax, or Print Jam When CLEAR COPY is displayed, follow this procedure to solve the problem. For how to clear original jams, see the previous procedure. Clearing a Jam in the Optional Second Cassette A Remove the optional second cassette and place it on a flat surface. TSTJ150N.eps B Remove any paper from inside the machine. TSTJ140N.eps 8 C Replace the optional second cassette. Tstj180n.
Clearing a Copy, Fax, or Print Jam Lower Rear Unit A Open the lower rear cover. TSTJ050N.eps TSTJ050N B Pull out any jammed paper. TSTJ060N.eps TSTJ060N 8 C Close the lower rear cover. TSTJ100N.
Troubleshooting Reading Reports You can have reports printed from your machine automatically, or print them out yourself. Error Report (Turned On/Off by a Service Representative) This report is printed after each unsuccessful communication. The communication failure report is printed after a job has been completed. And at the end, it prints a communication failure or transmission result report. Check it, and retransmit any pages that were not sent.
9. Maintaining Your Machine Loading Paper in the Optional Second Paper Cassette A Pull out the paper cassette and place it on a flat surface. Note ❒ Remove any paper that may have dropped inside the machine in the area vacated by the paper cassette. TSTJ150N.eps B Lift up the cassette cover and remove it. Tstc410n.eps C Remove any remaining paper. Tstc430n.
Maintaining Your Machine D Prepare a stack of blank paper. For smoother operation, square the edges. TSTS010N.eps E Load the paper into the cassette. Tstc420n.eps F Replace the cassette cover. Note ❒ The frosted side of the cover must be face up when closed. TSTC190N.
Loading Paper in the Optional Second Paper Cassette G Replace the cassette. Push it in firmly until it locks into place. TSTJ160N.
Maintaining Your Machine Loading Paper in the Optional Multipurpose Feeder A Remove any paper remaining in the feeder. B Prepare a stack of blank paper. For smoother operation, square the edges. TSTS010N.eps C Lift back the document table. TSTF040N.eps 9 D Rest the paper stack in the feeder. TSTF010N.eps TSTF010N Note ❒ You cannot set paper smaller than A5 L. ❒ Paper smaller than A5 L can only be loaded when the PC Interface Kit is installed.
Changing the Paper Size in the Main Cassette Changing the Paper Size in the Main Cassette This example explains how to switch to A4 size paper. To switch to other paper sizes, follow the same steps but move the end plate and side rails to the appropriate size mark on the cassette. Note ❒ Remove any paper that may have dropped inside the machine in the area vacated by the paper cassette. A Pull out the paper cassette and place it on a flat surface. TSTC200E.
Maintaining Your Machine D If the metal base plate is raised, push it firmly down until it locks into place. TSTC050N.eps TSTC050N E Squeeze the green end plate slightly and remove it. TSTC250N.eps F Insert the end plate into the A4 slot as shown. TSTC240E.
Changing the Paper Size in the Main Cassette G Remove the side rail (Squeeze in one of the plastic tabs on the underside of the cassette to loosen it). TSTC070N.eps TSTC070N H Replace the side rail in the A4 slots. Note ❒ There are two sets of slots and they are marked on the base. Make sure that the upper and lower tabs on the rail both fit in the inner set of slots. TSTC080E.eps I Repeat steps G and H for the other rail. J Remove the paper size plate located at the front of the cassette.
Maintaining Your Machine K Replace the plate, orienting it so that the A4 symbol is visible in the window at the front of the cassette. TSTP110N.eps TSTP110N L Prepare a stack of blank paper. For smoother operation, square the edges. TSTS010N.eps M Load the paper into the cassette. TSTC210N.
Changing the Paper Size in the Main Cassette N Replace the cassette cover. Note ❒ The frosted side of the cover must be face up when closed. TSTC220N.eps TSTC220N O Replace the cassette. Push it in firmly until it locks into place. Note ❒ It is a good idea at this time to check that the side rails have not dislodged while you were loading paper. TSTC230E.eps 9 P Before you can use it, you must change the paper size setting for this cassette using Function 36. See P.
Maintaining Your Machine Changing the Paper Size in the Optional Second Paper Cassette This example explains how to switch to A4 size paper. To switch to other paper sizes, follow the same steps but move the end plate and side rails to the appropriate size mark on the cassette. Note ❒ Remove any paper that may have dropped inside the machine in the area vacated by the paper cassette. A Pull out the paper cassette and place it on a flat surface. TSTJ150N.eps B Lift up the cassette cover and remove it.
Changing the Paper Size in the Optional Second Paper Cassette D Squeeze the green end plate slightly and remove it. TSTC370N.eps E Insert the end plate into the A4 slot as shown. TSTC440N.eps F Remove the side rail (Squeeze in one of the plastic tabs on the underside of the cassette to loosen it). TSTC340N.
Maintaining Your Machine G Replace the side rail in the A4 slots. Note ❒ There are two sets of slots and they are marked on the base. Make sure that the upper and lower tabs on the rail both fit in the inner set of slots. TSTC350N.eps H Repeat steps and F and G for the other rail. I Remove the paper size plate located at the front of the cassette. TSTP120N.eps J Replace the plate, place it so that the A4 symbol is visible in the window at 9 the front of the cassette. TSTP130N.
Changing the Paper Size in the Optional Second Paper Cassette K Prepare a stack of blank paper. For smoother operation, square the edges. TSTS010N.eps L Load the paper into the cassette. Tstc420n.eps M Replace the cassette cover. Note ❒ The frosted side of the cover must be face up when closed. TSTC190N.
Maintaining Your Machine N Replace the cassette. Push it in firmly until it locks into place. Note ❒ It is a good idea at this time to check that the side rails have not dislodged while you were loading paper. TSTJ160N.eps O Before you can use it, you must change the paper size setting for this cassette using Function 36. See P.97 “Changing the Paper Size Settings”. How to Change to the Legal Size Adjust the paper size. TSTC140N.
Changing the Paper Size in the Optional Multi-purpose Feeder Changing the Paper Size in the Optional Multi-purpose Feeder A Remove any paper remaining in the feeder. TSTF030N.eps TSTF030N B Adjust the paper guide to match the new paper size. TSTF020N.eps TSTF020N C Prepare a stack of blank paper. For smoother operation, square the edges. 9 TSTS010N.
Maintaining Your Machine D Rest the paper stack in the feeder. TSTF010N.eps TSTF010N Note ❒ You cannot use paper smaller than A5 L. ❒ Paper smaller than A5 L can only be loaded when the PC Interface Kit is installed. E Before you can use it, you must change the paper size setting for the Multi- purpose Feeder using Function 36. See P.97 “Changing the Paper Size Settings”.
Changing the Paper Size Settings Changing the Paper Size Settings When you change the paper size loaded in the main cassette, optional second cassette or optional Multipurpose Feeder, you need to change the paper size settings. Note ❒ Only the cassettes installed appear in the display.
Maintaining Your Machine Cleaning the Rollers and Scanner To maintain the machine's condition, clean the rollers and scanner from time to time. A Open the operation panel. TSTC260N.eps B Wipe the rollers. Tsms003e.eps A 9 B C Wipe the white roller with a damp cloth. Roll it round with your fingers so that you can wipe the whole surface. Wipe the short four black rollers. Wipe the two gray rollers. (1, 8) Roll them round with your fingers so that you can wipe the whole surface. C Wipe the scanner.
Replacing the Toner Cassette and Cleaning Pad Replacing the Toner Cassette and Cleaning Pad Note ❒ When the Add Toner indicator (D) starts to blink, the toner cassette is almost empty. You can make 100 more copies before you have to change the toner cassette. ❒ When the Add Toner indicator (D) remains lit, it is time to install a new toner cassette. A Pull the Front Cover Release Lever towards you and open the front cover. Note ❒ If you do not pull the lever, only the upper unit will open. TSTC380N.
Maintaining Your Machine B Grasp the old toner cassette as shown, and lift it out carefully. Do not incinerate waste toner. Toner dust may ignite suddenly when exposed to an open flame. TSTT180N.eps C Remove the old cleaning pad. TSTT120N.eps D Install the cleaning pad a shown in the illustration. TSTT110N.
Replacing the Toner Cassette and Cleaning Pad E Prepare the new toner cassette. Important ❒ Do not touch the green drum. A Remove the new toner cassette from its bag. B Hold the cassette horizontally and shake it gently from side to side a few times TSTT070N.eps TSTT070N F Hold the cassette as shown and rest it in the machine. Make sure it fits in the slots provided on either side. Note ❒ The slots are marked with small arrows. Zaxt010n.
Maintaining Your Machine G Press down on the cassette until it locks into place. Note ❒ If you do not push the cassette right in, the front cover will not close. Tstt170n.eps H Close the front cover. TSTC390N.eps Note ❒ Background gray cast is sometimes evident on printed messages just after installing a new toner cassette.
Toner Cassette Toner Cassette • • • • • • Store in a cool, dark place. Never store where it may be exposed to heat. Keep out of the reach of children. Do not eat toner. Do not lay heavy objects on toner cassette. Do not incinerate toner or toner containers. Toner dust may ignite suddenly when exposed to an open flame.
Maintaining Your Machine 9 104
10. Installation Before Installation Before installing your machine, read the safety instructions at the beginning of this manual. To install the machine, follow these procedures: A Find a suitable location for the machine. B Remove all the pieces of tape attached to the machine. C Install the toner cassette. D Attach the accessories and load the paper in the paper cassette. E Connect the phone line. (see P.112 “Connecting Up to the Telephone Line”.) F Connect the power. (see P.
Installation Machine Environment When choosing a location for your machine, please follow the safety instruction given on the first section. • With the clearance as shown TSTH080N.eps Location For the best possible performance, install your machine in a place which satisfies the following conditions.
Ventilation Grill Direction Ventilation Grill Direction You can adjust the ventilation grill direction so that air is blown downwards or to the rear of the machine. TSTC300N.
Installation Installing the Optional Memory Card A Turn off the power switch. TSTP040N.eps TSTP040N B Remove the cover from the front right of the machine. C Hold the card in the way shown (pay attention to which side is printed) and insert it carefully into the slot. Insert the Memory Card firmly or the machine may not work properly. TSTM020N.eps D Turn the power switch on.
Installing The Optional Handset Installing The Optional Handset A Remove the information card from the holder. TSTH010N.eps B Attach the holder to the bracket with the two screws provided. Screw in firmly but not too tightly (e.g., use a small coin). TSTH020N.eps TSTH020N C Replace the information card. TSTH030N.
Installation D Fix the bracket to the protruding plastic hook on the left of the machine at the rear. TSTH040N.eps E Plug the handset jack into the “TEL1” socket at the rear of the machine. Tsth050n.
Connecting the Machine Connecting the Machine Before using the machine, connect the machine to the telephone line properly. Then plug in the power cable and switch on. Make sure the machine is properly connected to the telephone line and the power outlet. Do not switch on until everything is connected properly. Program the Telephone Line Type setting (use Function 62; see P.73 “Setting the Phone Line Type (Function 62)”).
Installation Connecting Up to the Telephone Line There are similar sockets located at the rear of the machine: • TEL1: For the handset option or external telephone • LINE: Telephone line connection A Insert the line cable into the labeled “LINE”. TSTL030N.eps B Connect the other end to your telephone line. TSTL020N.eps TSTL020N Important ❒ By law in the United States, you must program your phone number identification (your FAX NUMBER) into your machine before you can connect the public phone system.
Connecting the Power and Switching On Connecting the Power and Switching On Do not switch on until everything is connected properly. A Insert the power cable into the socket located at the rear of the machine. B Plug in the cable to the mains. C Turn the power switch on. TSTP090N.eps TSTP090N Important ❒ The supply from the wall outlet must not fluctuate more than 20V either side of 115 Vac. ❒ The power cord should not be laid in a place where it might trip somebody.
Installation 10 114
11. Appendix Options ❖ PAPER FEED UNIT TYPE 180 (Second Cassette) A second paper feed unit can be added to the base machine. ❖ BYPASS FEEDER TYPE 180 (Multipurpose Feeder) A third paper feed unit can be added to the base machine. ❖ FAX EXPANSION CARD TYPE 20 A 2-megabyte memory card can be added. ❖ PC INTERFACE KIT TYPE 180 This allows you to use the machine as a PC-Printer or PC-Scanner for an IBM or compatible personal computer. Viewing and editing various fax settings from your PC can be also available.
Appendix Specifications Base Machine ❖ Power supply: 115Vac, 60 Hz ❖ Power consumption: Energy saver mode: Average 2 W (no options installed) Standby mode: Average 25 W Transmission: Average 42 W Reception: Average 280 W Copying: Average 370 W Maximum power consumption: 500 W ❖ Protocol: G3 ❖ Memory Capacity: • 80 pages/A4 size • With 2–megabyte memory: 240 pages ❖ Transmission time: 3 seconds at 28,800 bps, G 3, without FAX HEADER, ECM, MMRusing memory for a ITU-T #1 test document (Slerexe letter) at stan
Specifications Document and Paper Specifications Recommended Types of Document Before you send your document, make sure that it meets the following requirements. Important ❒ Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty. ❖ Scanning area GFSIZE0N.eps Maximum size 8.5" 0.15" Minimum size 5.8" 4.1" 0.15" 0.15" 23.6" Scanning direction 0.
Appendix Document Feeder Requirements • Do not insert torn, heavily curled, wavy, creased, dog-eared, damp, or otherwise damaged documents. Make copies of these originals and scan the copies. • Do not insert folded, stapled, clipped, glued, or taped documents, or documents with a metallic coating. Make copies of these originals and scan the copies. • Do not insert documents on which there is undried ink or correction fluid. Wait for the document to dry.
Specifications In Fax Standby mode, letting the heating roller cool to room temperature will reduce the amount of electricity the fax machine consumes. However, the fax machine will not print incoming messages right away, it will store them in memory and print them out after the roller warms up. In Energy Saving Standby mode, letting the heating roller cool halfway reduces the amount of electricity the fax machine consumes, but not as much as letting it cool to room temperature.
Appendix Exiting Energy Saving mode Your machine exits Energy Saving mode when a fax is received. To exit Energy Saving mode manually: • In Energy Saving Standby mode, press the Energy Saver key. • In Fax Standby mode, press any key. • Set a document. • Pick up the optional handset or the external telephone handset. Selecting the Energy Saving Mode Type To select the Energy Saving mode type, adjust the bit switch below with the User Parameters. (See P.58 “User Parameters”.
Specifications Storage Capacity Stored Numbers • 30 Quick Dial keys, each of which can hold an individual number. Any five of the Quick Dial keys can hold a group of numbers. • 50 individual numbers stored as two-digit Speed Dial codes (see Chapter 3, “Storing and Editing Fax Numbers (Function 31 & 32)” in the Basic Features manual). • Five groups, each of which can hold up to 100 destinations. • 30 FAX NUMBER or OWN NAME codes (possibly used as wild cards) for authorized reception or cassette selection.
Appendix Function List (11∼95) Press the {Function} key followed by one of the numbers below. 11 122 No. Feature Reference 11 Picking a document stored elsewhere. P.7 “Calling to Request a Message (Polling)” 21 Erasing a message stored for transmission. P.9 “Erasing a Stored Message Before Sending (Functions 21 & 22)” 22 Erasing instructions to pick up a document. P.9 “Erasing a Stored Message Before Sending (Functions 21 & 22)” 31 Storing a number in one of the Quick Dial keys at left.
Function List (11∼95) Own telephone number See “3.Setup” in the Basic Features manual Memory Lock ID P.68 “Storing a Memory Lock ID” Confidential ID P.71 “Storing a confidential ID” OWN NAME (a name ID sent to other machines) See “3.Setup” in the Basic Features manual FAX HEADER (an ID printed on messages you send) See “3.Setup” in the Basic Features manual FAX NUMBER (phone ID sent to other machines) See “3.Setup” in the Basic Features manual PSTN accessing code See P.
Appendix 92 *1 Adjust the volume. See Chapter 4, "Adjusting the Volume and Sounds the Machine Makes (Fanction 92) " in the Basic Features manual 93 *1 Selecting a different language. P.44 “Selecting the Display Language (Function 93)” 94 *1 Counters P.44 “Counters (Function 94)” Adjust the printing margins. P.74 “Adjusting the Printing Margins (Function 95)” 95 *1 *1 These functions require the access code. Print out this table and use as a quick reference.
Error Codes Error Codes Fax machines use a telephone line. The same types of problems you experience while making phone calls (such as noisy lines, cross talk, disconnection during conversation, weak signals) also occur with faxing. Telephone callers can deal with the problems themselves (for example, by speaking a bit louder), but fax machines cannot. Therefore some errors and line fails are to be expected. When an error occurs, an error report is printed. This report includes an error code.
Appendix Code Possible Cause 0-70 Incompatible or faulty terminal at the other end. 0-80 Poor line condition. 0-81 Incompatible or faulty terminal at the other end. 0-82 There is a problem with your machine. 0-83 0-84 0-85 0-86 0-87 0-88 1-00 Document jam Improperly inserted document 1-01 Document length exceeded the maximum limit Same as for code 1-00 2-xx Possible fault in your machine 5-20 Insufficient memory to receive the message.
Error Codes Code Possible Cause 6-01 Poor line condition, a problem with the machine at the other end, or a problem with your machine 6-02 6-03 6-04 6-05 6-06 6-07 6-08 6-09 6-10 6-11 6-08 A problem with the machine at the other end 6-09 6-10 A problem with the machine at the other end, or a problem with your machine 9-07 Copy jam at the cassette entrance. 9-08 Copy jam inside the machine. 9-09 Copy jam at the feed-out area 9-10 Toner end. Replace the toner cassette.
Appendix Certification Label The certification is located behind the machine. TSTL050N.
INDEX A Access Number, 72 Add Toner Indicator, 99 Advanced Transmission Features, 3 AI Redial key, 16 Appendix, 115 Assigning Dial Option key, 17 User Function Key, 38 Authorized Reception, 55 Automatic Redialing, 23 Auto Ring Time, 73 D Date and Time, 43 Dial Options, 17 Document Feeder Acceptable originals, 117 Dual Access, 25 E Editing confidential ID, 71 Forwarding Feature, 52 Personal Codes, 65 Energy Saving, 118 Erasing Messages, 9 Program, 37 special terminal, 49 Error Codes, 125 B Base Machine, 1
J Journal, 12, 23 K Key Operator Settings, 43 L Labeling Program, 36 Language Selection, 44 Location, 106 Locking Incoming Messages (Memory Lock), 68 M Machine Environment, 106 Maintaining, 81 Memory Card, 108 Memory Lock, 68 More Transmission Functions, 23 Multi-purpose Feeder, 116 O on/off Switches Authorized Reception, 45 Forwarding, 44 Power Saver, 46 Options, 115 P Page Count, 4 Page Length Reduction, 31 Page Numbering, 4 Paper, 81, 84 Paper Specifications, 117 Parallel Memory Transmission, 26 Per
S Scanning area, 117 Second Paper Cassette, 116 Selecting cassette, 45 Sending at a Specific Time (Send Later), 3 Send Later, 3 Service Station, 76 Setting the timer, 56 special senders, 47 special terminals, 48 Specifications, 116 Storage Capacity, 121 Storing a Program, 35 Summer Time, 43 T Telephone, 30 Telephone Directory, 15 Telephone Number List, 40 Toner Cassette, 103 Toner Cassette Replacement, 99 Tone Signals, 21 Transmission Tone Signals, 21 Using Redial, 16 Transmission Features, 15 Transmission
MEMO 132
MEMO 133
MEMO 134 UE USA H546
RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-(0)3-3479-3111 Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts. For good copy quality, Ricoh recommends that you use genuine Ricoh toner. TONER CASSETTES RICOH FAX TONER CASSETTE TYPE 1435 BLACK is recommended for the best performance. Spain RICOH ESPAÑA S.A. Avda.
