OPERATOR’S MANUAL RICOH FAX4500L A laser recording facsimile with dual access, expandable memory, and optional Group 4 Please read all of these instructions and keep this manual by your machine.
Optional Equipment ISDN Kit This allows you to send and receive messages using the ISDN. Memory Either a 1-Mbyte memory card, a 2-Mbyte memory card, or a 20 Mbyte hard disk can be added. Paper Feed Unit Up to 4 extra 500-sheet paper feed units can be added to the machine. Also, this option allows you to use Letter, Legal, A4, or B4 size paper; paper of width up to 10.1" (257 mm) can be used. The maximum printout width with one of these in stalled is 9.8" (250 mm).
US WARNING: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in ac cordance with the instruction manual, may cause harmful interference to radio communications.
IMPORTANT SAFETY INSTRUCTIONS 1. Read all of these instructions. 2. Save these instructions for later use. 3. Follow all warnings and instructions marked on the product. 4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. 5. Do not use this product near water. 6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product or injuring the user. 7.
CONTENTS INTRODUCTION WHAT DOES A FAX MACHINE DO? BAD TELEPHONE LINES AFFECT FAX COMMUNICATION HOW TO USE THIS MANUAL CONVENTIONS STORING TELEPHONE NUMBERS STORING NAMES AND LABELS IF YOU MAKE A MISTAKE FACSIMILE FEATURE AVAILABILITY TABLE LIMITATIONS ON VARIOUS FEATURES 1 2 2 3 4 8 GENERAL PRECAUTIONS POWER AND GROUNDING COLD WEATHER POWER-UP THUNDERSTORMS COPY PAPER TONER CASSETTES OPERATING PRECAUTIONS GENERAL LOCATION 10 11 11 12 12 12 12 13 SECTION 1. COMPONENT GUIDE 1. EXTERNAL VIEW 2.
1-7. Converting Immediate Transmission to Memory Transmission 1-8. Redialing 2. RECEIVING FAX MESSAGES 2-1. Selecting the Reception Mode 2-1-1. Manual Receive (TEL) Mode 2-1-2. Auto Receive (FAX) Mode 2-2. Substitute Reception 2-3. Confidential Reception (Memory Card or Hard Disk Required) 3. USING THE MACHINE FOR TELEPHONE CALLS 3-1. Making a Telephone Call 3-1-1. Using On Hook Dial 3-1-2. Using the Handset 3-2. Answering the Telephone 3-3. Phoning and Faxing on the Same Call 3-3-1.
3-6. Tonal Signals 3-7. Chain Dialing 3-8. Restricted Access 3-9. Counters 3-10. Communication Result Display 3-11. Length Reduction 3-12. Label Insertion 3-13. Ordering Toner 58 59 59 60 60 60 61 62 SECTION 4. PROGRAMMING THE MACHINE 1. PROGRAMMING AT INSTALLATION 1-1. Language Selection 1-2. Date and Time 1-3. Country Code 1-4. Telephone Number 1-5. Area Code Prefix 1-6. Next Transfer Station (Group 4 Kit required) 1-7. ID Code 1-8. Confidential ID (Memory Card or Hard Disk required) 1-9.
SECTION 5. PRINTING REPORTS 1. AUTOMATICALLY PRINTED REPORTS 1-1. Table of the Reports 1-2. Report Formats 2. USER-INITIATED REPORTS 2-1. TCR 2-2. File List 2-3. Quick Dial List 2-4. Speed Dial List 2-5. Group Dial List 2-6. Program List 2-7. User Function List 2-8. Personal Code List 2-9. Authorized Reception List 2-10. Forwarding List 2-11. Specified Cassette Selection List 2-12. User Parameter List 91 91 92 95 95 95 95 95 95 95 95 95 95 95 95 95 SECTION 6. LOOKING AFTER THE MACHINE 1.
APPENDIX APPENDIX A. PAPER FEED UNIT APPENDIX B. HARD DISK UNIT 1. PRECAUTIONS 2. GENERAL 3. OPERATION 4. SPECIFICATIONS APPENDIX C. ISDN OPTION TYPE 40 1. INTRODUCTION 2. OPERATION Dialing and Storing Telephone Numbers 3.
INTRODUCTION Thank you for purchasing this product. This compact machine is ideal for growing businesses, branch offices, or those users who wish to upgrade to a plain paper fax machine with a wide range of features. WHAT DOES A FAX MACHINE DO? When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the nearest letter box. Then in a few days, depending on the postal service, the letter will arrive at its destination.
HOW TO USE THIS MANUAL This manual contains instructions on how to operate and take care of the ma chine. To get the best performance from the machine, read the descriptions of the features in the Facsimile Features Manual, and follow the instructions in the Op erator’s Manual carefully. Please keep the manuals near the machine at all times. CAUTION: This machine can only be used in the country where it was purchased. CONVENTIONS The following conventions were used when writing this manual.
HOW TO USE THIS MANUAL Most procedures start from standby mode, that is, when the display is as shown on the right. The value after "MEMORY" shows how much memory space is remaining. MEMORY TRANS APR. 4. 12:25PM SET DOCUMENT MEMORY 100% If a procedure does not start at standby mode, the display at the start of the proce dure is shown. For an example, see page 23. NOTE: If you start a procedure and do not enter anything at the operation panel for more than 4 minutes, the machine will return to standby.
HOW TO USE THIS MANUAL Punctuation Marks and Symbols If you press 31 while entering a label, a menu of symbols will appear, as shown on the right. SELECT 1! 2" 3# 7’ 8( 9) 4$ NO P 1/5 _ 5% 6& TO CANCEL ❐ To select a symbol, press the required key on the ten-key pad. For example, if you wish to enter a ’#’, press 3 ❐ If the symbol that you need is not on the screen, scroll through the pages of symbols with the ↑ and ↓ keys.
HOW TO USE THIS MANUAL FACSIMILE FEATURE AVAILABILITY TABLE This table shows whether a feature is available or not in your machine. Some of these features have to be switched on before they can be used, or may be switched off if not wanted. The "Reference" column of the following table shows where you can find information on how to activate such features. The second col umn in the table shows you which section of the Facsimile Features manual to find the description of each feature in.
HOW TO USE THIS MANUAL FACSIMILE FEATURES MANUAL FEATURE NAME AND SECTION NUMBER Auto Receive Mode Manual Receive Mode Auto Select Mode Substitute Reception Handset On Hook Dial Speakerphone Music on Hold ADVANCED FEATURES 2-1 2-2 3-1 3-2 3-3 3-4 Sect.
HOW TO USE THIS MANUAL FACSIMILE FEATURES MANUAL FEATURE NAME AND SECTION NUMBER ECM Page Retransmission Batch Transmission Short Preamble AI Short Protocol Dedicated Transmission Parameters MDF (Manual Document Feed) Chain Dialing Tonal Signals Memory Lock Wild Cards File Management Counters Well Log Transmission Transmission Reserve Dual Access Silent Ringing Detection User Function Keys Communication Result Display Inch-to-mm Conversion Ordering Toner PROGRAMMING Language Selection Date and Time Teleph
HOW TO USE THIS MANUAL FACSIMILE FEATURES MANUAL FEATURE NAME AND SECTION NUMBER Communication Failure Report Memory Storage Report Power Failure Report Transfer Result Report Polling Reserve Report Polling Result Report Polling Clear Report Confidential File Report Transmission Deadline Report Polling Confirmation List TCR Quick Dial List Speed Dial List Group List Personal Code List File List Authorized Reception List Forwarding List Specified Cassette Selection List User Parameter List Program List User
HOW TO USE THIS MANUAL LIMITATIONS ON VARIOUS FEATURES The tables on the next two pages show the limitations for each feature. Limitations for some features can be changed by a service technician. COMMUNICATION FEATURES Broadcasting Confidential Transmission (from memory) Transfer Request ( ✬1) Polling Reception PAGE MAX. NUMBER OF ADDRESSES/FILE 32 200 36 200 40 30 43 200 TOTAL FILES 200 TOTAL MAX.
HOW TO USE THIS MANUAL OTHER FEATURES Redial MAXIMUM VALUE Number of times: 253 times Intervals: 40 minutes Keystroke Programs Authorized Reception Forwarding 32 50 RTI/CSIs 5 forwarding stations 30 RTI/CSIs 9 copies Multi-sort Document Re ception Specified Cassette Selection Wild Card NOTES Default settings: Memory transmission 4 times/5 minutes Immediate transmission 2 times/2 minutes 10 RTI/CSIs Function Programs Restricted Access This can be used when storing RTI/CSIs for Authorized Reception,
GENERAL PRECAUTIONS WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. This machine contains a laser beam generator and direct exposure to laser beams can cause permanent eye damage. POWER AND GROUNDING Pay attention to the following. Power Supply 1. Power requirements: 115 ±20V, 60 ± 1 Hz 2. Insert the power plug securely into the wall socket. 3. Do not connect other equipment to the same socket. 4. Do not step on or set anything on the power cord. 5.
GENERAL PRECAUTIONS COLD WEATHER POWER-UP Avoid raising the room temperature abruptly when it is below 57 °F, or condensation may form inside the machine. 1. Raise the room temperature to 68 °F at less than 18 °F per hour. 2. Wait for 30 to 60 minutes. 3. Turn the power on. Do not use the machine near a humidifier. THUNDERSTORMS With proper grounding, about 90% of lightning damage can be prevented.
GENERAL PRECAUTIONS COPY PAPER ❐ 15-20 lb. copy paper is recommended: letter or legal sizes are the most com monly used ❐ Do not use damp paper, or copies will be defective. ❐ Keep in a vinyl bag if it will not be used for a long time. ❐ Store in a dry, cool, dark place. ❐ Store flat. Do not stand upright. TONER CASSETTES ❐ ❐ ❐ ❐ ❐ Store in a cool, dark place. Never store where they may be exposed to heat. Keep out of the reach of children. Do not eat toner. Do not lay heavy objects on toner cassettes.
GENERAL PRECAUTIONS LOCATION For the best possible performance, install your machine in a place which satisfies the following conditions.
SECTION 1. COMPONENT GUIDE 1. EXTERNAL VIEW 1 2 3 4 5 6 7 12 8 9 11 1 2 3 4 5 6 Document Guide Document Table Operation Panel Telephone: optional Manual Feed Button Document Tray 8 9 10 11 12 13 7 Power Switch (on the rear) 14 14 10 Scanner Release Lifting Handle Front Cover Release Cassette Copy Tray Lower Cassette(s) or Drawers: optional (see the next page). Up to 4 units can be added below the upper cassette.
SECTION 1.
SECTION 1. COMPONENT GUIDE 2. OPERATION PANEL 1 2 4 1. Power Indicator Communicating Indicator Receive File Indicator Confidential File Indicator Reception Mode Selector Key Marker Key Line Fail Indicator Clear Copy Indicator Add Toner Indicator Call Service Indicator Clear Original Indicator Add Paper Indicator Close Cover Indicator 16 3 5 6 Lights when the power switch is on. Lights when a fax message is being transmitted or received.
SECTION 1. COMPONENT GUIDE 2. 3. Display Function Key Yes/No Keys Scroll Key G4/G3 Selector Key Halftone Key Contrast Selector Key Resolution Selector Key Memory Key 4. 5. 6. 7. Copy Key Quick Dial Keys User Function Keys Speed Dial/Tel Directory Key AI Redial Key On Hook Dial Key Pause Key Clear Key Ten Key Pad Stop Key Start Key Displays prompts, warnings, and selected modes. Press to use one of the numbered functions.
SECTION 2. ROUTINE OPERATION 1. SENDING A FAX MESSAGE 1-1. Recommended Types of Document Before you send your document, make sure that it meets the following require ments. CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty. Correct Size Thickness: 2 to 8 mils (20 lb paper) 1.6 to 16 mils (using MDF mode) Length: Up to 47.2 in. can be fed manually.
SECTION 2. ROUTINE OPERATION Page Condition Do not place damaged pages into the feeder. BINDING HOLES CURLED Flatten Trim the edges DOG EARED Make copies FOLDED, TORN, OR PATCHED TOGETHER PAGES STUCK TOGETHER Shuffle the stack Make copies Your document must not contain any of the following. 2 Note: Copies made with a copier that uses silicone oil may cause a misfeed. To avoid this, do not scan such copies until five or ten minutes after copying.
SECTION 2. ROUTINE OPERATION 1-2. Transmission Procedure at a Glance 1. Make sure that the machine is in standby mode. MEMORY TRANS APR. 4. 12:25PM SET DOCUMENT MEMORY 100% 2. Carefully place the document into the auto document feeder. MEMORY TRANS OPTIONS ENTER FAX NUMBER _ ❐ Not more than 50 letter-size pages. Selecting Contrast and Resolution: See page 22. Options for Sending a Message: See page 23. 3. Dial in one of the following ways.
SECTION 2. ROUTINE OPERATION Possible Problems You want to take out the document Press the scanner release button, open the scanner, and take out the document. CAUTION: If you do not open the scanner before you pull out the document, you may damage the machine. You want to send more than 50 pages While the last page is being fed in, place the following pages (up to 50) in the feeder. You made a mistake while dialing If you already pressed Start , press Stop immediately.
SECTION 2. ROUTINE OPERATION 1-3.
SECTION 2. ROUTINE OPERATION 1-5. Optional Features for Transmission " can be seen in the top The following options are only available if " OPTIONS right corner of the display. 1-5-1. Personal Code If you input your Personal Code, your name will appear on the TCR and Transmis sion Result Report. ↓ 1. Press 0 1 PERSONAL CODE Note: You may program one of the User Function Keys to acti vate this feature. See page 56 for how to do this. 2.
SECTION 2. ROUTINE OPERATION 1-5-3. Transmission Deadline (TRD) This feature allows you to input a deadline before which this message must be transmitted. If the first transmission fails, the machine will retry repeatedly until it is successful. ↓ 1. Press 0 3 TRD ENTER TRD TIME _ : NOW 2. Example: The deadline is 12:50pm. 1 2 5 12:15 PM TRD PRESS TODAY 0 AM/PM: # 12:50 NO YES TO END OR NO PM AM/PM: # To change AM to PM and vice versa, press # 3.
SECTION 2. ROUTINE OPERATION 1-5-5. Other Sending Features 1. Press ↓ 0 7 OPTION SELECT YES AUTO REDUCE ON TO END OFF TTI 2. Scroll through the following list of options using the ↑ and ↓ arrows of the scroll key. ❐ Automatic Reduction ❐ TTI ❐ ID Transmission (You must have stored an ID Code before you can use this feature; see page 66.) ❐ Economy Transmission (Before using this feature, you must program a time for Economy Transmission using Function 74; see page 74 for how to do this.
SECTION 2. ROUTINE OPERATION 1-8. Redialing Automatic Redialing Redialing is done 4 times at 5 minute inter vals. During redialing, the number being dialed is displayed in brackets at the top of the screen, as shown on the right. The number of redials and the redial interval may be adjusted by a qualified service tech nician. [ 2125551234] MEMORY TRANS APR. 4. 12:25PM SET DOCUMENT MEMORY 99% AI Redial The machine memorizes the last ten numbers that you dialed. - Using AI Redial to send a fax 1.
SECTION 2. ROUTINE OPERATION 2. RECEIVING FAX MESSAGES 2-1. Selecting the Reception Mode There are two reception modes. Press the reception mode key to switch between the modes. 2-1-1. Manual Receive (TEL) Mode This mode is selected when the Manual Receive indicator is lit. Operation is as follows. 1 2 3 4 1. The machine rings continuously until you answer the call. Pick up the handset. 2. If you hear a voice from the other end, speak in reply.
SECTION 2. ROUTINE OPERATION 2-1-2. Auto Receive (FAX) Mode This mode is selected when the Auto Receive indicator is lit. 1 2 1. The telephone rings once. 2. The machine automatically starts to receive the message. 2-2. Substitute Reception If the Receive File indicator is lit, check the following: ❐ The printer paper may be used up. If so, add paper: see page 96. ❐ The printer paper may have jammed. If so, remove the jam: see page 115.
SECTION 2. ROUTINE OPERATION 3. USING THE MACHINE FOR TELEPHONE CALLS A handset is required to execute the procedures in this section. 3-1. Making a Telephone Call 3-1-1. Using On Hook Dial 1. On Hook Dial ON HOOK MODE Note: Do not pick up the handset. _ 2. Dial. See page 20 for how to dial. Do not use the handset. Note: Do not press Start . ON HOOK MODE To cancel the call, press On Hook Dial . 2125551234_ 3. Listen to your machine’s built-in speaker.
SECTION 2. ROUTINE OPERATION 3-2. Answering the Telephone If the telephone rings just once: A fax is coming in. Do not pick up the handset. If the telephone rings continuously: 1 2 1. Pick up the handset and speak to the other party. Note: If you hear a high-pitched tone, a fax is coming in. Press Start then hang up. 2. If the caller wants to send you a fax, press up. Start after speaking. Then hang POSSIBLE PROBLEM If nothing happens after you press 30 Start , the power may be switched off.
SECTION 2. ROUTINE OPERATION 3-3. Phoning and Faxing on the Same Call 3-3-1. To Talk Before Sending a Fax (On Hook Dial) 1. On Hook Dial 2. Dial. ❐ Do not use the handset. ❐ Do not press Start . 3. If you hear a voice from the machine’s built-in speaker, pick up the handset and speak to the other party. Note: If you hear a high-pitched tone instead of a voice, place your fax message in the feeder, then press Start . 4. Place your message in the feeder, then ask the other party to press Start . 5.
SECTION 3. ADVANCED FEATURES 1. TRANSMISSION 1-1. Broadcasting Make sure that the Memory indicator is lit. If it is not, press Memory . 1. Place your document in the feeder. MEMORY TRANS OPTIONS To broadcast without placing the document in the feeder first, see page 42. ENTER FAX NUMBER _ 2. Dial in one of the following ways. a) Ten Key Pad b) Quick Dial c) Speed Dial d) Group ✬ ✬ : Method 1: Press the Quick Dial Key the Group is stored in (in the example, press key 08).
SECTION 3. ADVANCED FEATURES 1-2. Keystroke Programs Storing a Program 1. Place a sheet of paper in the feeder. Note: Skip this step if you are making a polling reception program. MEMORY TRANS OPTIONS ENTER FAX NUMBER _ 2. Select all required features (such as Transfer Request) and telephone num bers as you would normally do. Note: Contrast, resolution, and half tone cannot be stored in a key stroke program. 3. Press the Quick Dial key that you wish to store the program in.
SECTION 3. ADVANCED FEATURES Labeling a Program 1. Function 3 4 PROGRAM CHOOSE KEY PRINT LIST _ TO CANCEL NO Note: If you press → Start , a Program List will be printed. 2. Press the Quick Dial key that holds the program that you wish to label. Example: 01 Yes PROGRAM ENTER LABEL 08 ABC _ 3. Input your label, using the Quick Dial keys. PROGRAM YES OR CLR . NO 08 TRANSMIT DAILY REPORT_ ABC 4. Yes PROGRAM CHOOSE KEY PRINT LIST _ NO 5. Either: ❐ Label another program: Go to step 2.
SECTION 3. ADVANCED FEATURES Using a Program - Transmission 1. Place your document in the feeder. MEMORY TRANS OPTIONS ENTER FAX NUMBER _ 2. Press the programmed Quick Dial Key. The program begins at once, or at the later time specified by the program. You do not need to press Start . STORING MEMORY 99% PAGE 1 FILE NO. 0056 - Polling Reception 1. Press the programmed Quick Dial Key. The program begins at once, or at the later time specified by the program. PROGRAMMED Erasing a Program 1.
SECTION 3. ADVANCED FEATURES 1-3. Confidential Transmission 1. Place your document in the feeder. Then: Function 1 1 Note: You may program one of the User Function Keys to acti vate this feature. See page 56 for how to do this. Yes . 2. Dial then press CONF. TRANS. OPTIONS ENTER FAX NUMBER _ CONF. TRANS. See page 32 for how to dial. ENTER NO. OR OPTIONS START DEST: 2 _ 3. Either: ❐ Dial another number: Go to step 2. ❐ Press Start .
SECTION 3. ADVANCED FEATURES 1-4. Polling Transmission 1-4-1. Free Polling 1. Place your document in the feeder, then: Function 1 4 See page 39 for the options that are available with polling. FREE POLLING PRESS OPTIONS START 2. Start Your fax message is stored and held on polling standby. Note: If you see FILE EXISTS CLEAR? PRESS YES . NO , you already have a message on Free Polling Standby. ❐ To keep the old message: No . Remove the document from the feeder. ❐ To erase the old message: Yes 1-4-2.
SECTION 3. ADVANCED FEATURES 1-4-3. Stored ID Override This procedure will override the ID Code stored in your machine. The override is only effective for this one transmission. 1. Place your document in the feeder, then: Function 1 3 POLLING TRANS. PRESS 2. ↓ 0 6 OPTIONS START ID CODE ENTER ID CODE _ NO TO END 3. Enter the ID code that you wish to use for this message. Example: 2 5 6 7 Yes POLLING TRANS. PRESS OPTIONS START Note: If you see SAME ID FILE EXISTS CLEAR? PRESS YES .
SECTION 3. ADVANCED FEATURES - Options for Polling Transmission The options are only available if the following can be seen in the top right corner of the display: OPTIONS ↓ 1. ↓ 0 7 OPTION SELECT AUTO REDUCE YES ON TO END OFF TTI 2. Scroll through the following list of options using the ↑ and ↓ arrows of the scroll key.
SECTION 3. ADVANCED FEATURES 1-5. Transfer Request You may program one of the User Function Keys to activate this feature. See page 56 for how to do this. 1. Place your document in the feeder. MEMORY TRANS OPTIONS ENTER FAX NUMBER _ 2. Function 1 2 If you cannot use Function 12, you for got to store your fax machine’s tele phone number, country code, or ID code (Function 61). See pages 64, 65, and 66.
SECTION 3. ADVANCED FEATURES 5. Either: ❐ Enter more destinations for this transfer broadcaster - go to step 4. ↓ ❐ Input another transfer broadcaster and its destinations: ❐ Start the transfer request: - go to step 3. Start NOTE: You may use some transmission options, such as Send Later. See page 23. If you wish your machine to be a transfer broadcasting station, you must install a memory card or a hard disk. 1-6. Telephone Directory Example: You wish to dial "XYZ CO. LONDON" 1.
SECTION 3. ADVANCED FEATURES 1-7. Secure Transmission Before using this feature, you must program one of the User Function Keys to acti vate this feature (Function 35; see page 56). 1. Place your document in the feeder. 2. Press the User Function Key that you have programmed for Secure Transmis sion. The green light on that key should light up. 3. Dial in the normal manner. See page 32 for how to dial. 4. Press Start .
SECTION 3. ADVANCED FEATURES 2. RECEPTION 2-1. Polling Reception 1. Function 1 5 Note: You may program one of the User Function Keys to acti vate this feature. See page 56 for how to do this. 2. Dial one or more numbers. POLLING RECV. OPTIONS ENTER FAX NUMBER _ POLLING RECV. ENTER NO. OR OPTIONS START DEST: 2 _ 3. Start NOTE: See the table on page 8 concerning the limitations to this feature. Options - Stored ID Override This procedure overrides the ID Code that is stored in your machine.
SECTION 3. ADVANCED FEATURES 2-2. Authorized Reception 1. Function 7 6 0 2 2 2 2 2 AUTHORIZ. RX SELECT DEST. 6 on the opposite display shows that there are 6 RTIs/CSIs programmed so far. In a new machine, you will see DEST. 0. DEST. 6 1. RTI PROG 2. RTI _ NO PRINT LIST TO CANCEL Note: At this time, you can print an Authorized Reception List by pressing → Start . 2. Either: ❐ Store some RTIs/CSIs: step 3. 1 . Go to AUTHORIZ.
SECTION 3. ADVANCED FEATURES 6. Scroll through the stored RTIs/CSIs on the screen with ↓ . ❐ It is not possible to edit an RTI/CSI; if you wish to do so, you must delete the incorrect entry and reinput it. ❐ To delete the displayed RTI/CSI: Clear . Go to step 2. ❐ When you have finished: No . Go to step 2. NOTE: For Authorized Reception to take effect, you must switch it on. See page 71 for how to do this. 2-3. Night Timer Example For Tuesday, set the heater to switch on at 9 am and switch off at 6 pm. 1.
SECTION 3. ADVANCED FEATURES KEEPING THE HEATER ON ALL DAY: Set both timers to ON = 12:00AM. KEEPING THE HEATER OFF ALL DAY: Set both timers to OFF = 12:00AM. 4. Either: ❐ Program the timer for another day: Go back to step 2. ❐ Finish: Yes Function NOTE: For the Night Timer to take effect, you must switch it on. See page 71 for how to do this. To print the received messages while the heater is off, press any key.
SECTION 3. ADVANCED FEATURES 4. Input the telephone number of this for warding station. (If your machine is be hind a PBX, add the access code before the number, unless the forwarding sta tion is an extension connected to the same PBX as your machine.) Then press Yes . See page 20 for how to dial. Do not use the handset. FORWARDING SELECT No. 02 DEST. 0 1. RTI PROG 2. RTI YES _ TO END 5. Either: ❐ If you wish all incoming messages to be forwarded to this station, do not store any RTIs/CSIs for it.
SECTION 3. ADVANCED FEATURES 6. Type in an RTI or CSI, then press Yes . FORWARDING STORE AS WILD CARD? You can input up to 30 RTIs/CSIs for each forwarding station. YES . NO XYZ. CO. 7. Either: ❐ Store this RTI as a wild card: ❐ Otherwise: Yes No FORWARDING ENTER RTI/CSI NO TO CANCEL ABC _ 8. Either: ❐ Enter another RTI or CSI: Go to step 6. ❐ Finish: No . Go to step 5. 9.
SECTION 3. ADVANCED FEATURES Editing the Forwarding Feature 1. Function 7 6 0 2 2 2 2 5 FORWARDING No. SET FORWARD CODE PRINT LIST _ NO 2. Input the code number of the forwarding station that you wish to edit (see the Forwarding List for a list of these codes). Then press Yes . FORWARDING YES OR TO CANCEL CLR . NO No. 01 _2125553456 3. Either: ❐ Erase this forwarding station num ber and all RTIs/CSIs stored with it: to erase. Go to step 2.
SECTION 3. ADVANCED FEATURES ❐ If you wish to view another forward ing station number: Yes . Go to step 2. ❐ Finish: 5. FORWARDING No. SET FORWARD CODE PRINT LIST _ TO CANCEL NO Function ↓ until the RTI/CSI that you wish to delete appears. To delete the RTI/CSI: Clear , then go to step 4. FORWARDING SELECT No. 02 DEST. 0 1. RTI PROG 2. RTI YES _ TO END ❐ It is not possible to edit an RTI/CSI; if you wish to do so, you must delete the incorrect label and store a new one.
SECTION 3. ADVANCED FEATURES 2-5. Specified Cassette Selection (Optional Paper Feed Unit Required) 1. Function 7 6 0 2 2 2 2 6 CST SELECT DEST. 6 on the opposite display shows that there are 6 RTIs/CSIs programmed so far. In a new machine, you will see DEST. 0. SELECT DEST. 6 _ PRINT LIST 1. RTI PROG 2. RTI TO CANCEL NO Note: At this time, you can print a Specified Cassette Selection List by pressing → Start . 2. Either: ❐ Store some RTIs/CSIs: step 3. 1 .
SECTION 3. ADVANCED FEATURES 6. Scroll through the stored RTIs/CSIs on the screen with ↓ . ❐ It is not possible to edit previously stored RTIs/CSIs; if you wish to do so, you must delete the incorrect label and store a new one. ❐ To delete the displayed RTI/CSI: ❐ When you have finished: Clear No . Go to step 2. NOTE: ❐ After programming this feature, you must switch it on for it to take effect. See page 71 for how to do this.
SECTION 3. ADVANCED FEATURES 3. OTHER FEATURES 3-1. Copying 1. Press Copy . COPY MODE NO. OF COPIES: 1 SET DOCUMENT PAPER 8.5x11 8.5x14 Note: To cancel copy mode, press Copy again. 2. Use the ← and → arrows on the scroll key to select the required copy pa per size. The number of choices that you have depends on how many paper feed units you have installed. Example: Press → → COPY MODE NO. OF COPIES: 1 SET DOCUMENT PAPER 3. Place your original in the feeder. 8.
SECTION 3. ADVANCED FEATURES 3-2. File Management 3-2-1. Erasing a File from Memory 1. ❐ Fax message file (Memory Transmission): Function 2 1 ❐ Instruction file (Polling Reception): Function 2 2 ❐ Fax message file (Polling Transmission): Function 2 3 (Example display: Using Function 21) CLEAR TRANS. FILE FILE NO. : _ LAST FILE : 0015 2. Either: ❐ Print a list of files: → Start ❐ Scroll through the files on the display: ↓ until the required file appears. Then press Yes .
SECTION 3. ADVANCED FEATURES 3-2-2. Printing a File 1. ❐ Fax message file (Memory Transmission): Function 2 4 ❐ Fax message file (Polling Transmission): Function 2 5 (Example display: Using Function 24) PRINT TRANS. FILE SCROLL FILE NO. : _ LAST FILE : 0015 PRINT LIST NO TO CANCEL 2. Either: ❐ Print a list of files: → Start ❐ Scroll through the files on the dis play: ↓ until the required file ap pears. Then press Yes .
SECTION 3. ADVANCED FEATURES 3-3. User Function Keys Each of the User Function Keys F1 - F5 can be programmed with one of the fol lowing functions. In a new machine, the F1 to F4 keys have already been pro grammed, as shown in the table below in boldface. Code Function Use the Direct Entry feature. [F1] 01 02 03 04 05 06 07 08 09 1. Code Dial a group. Input a Personal Code. [F4] Use Economy Transmission. [F2] Switch TTI On or Off. Do a Confidential Transmission. Print a received confidential message.
SECTION 3. ADVANCED FEATURES 3-4. Function Programs Storing a Function Program For example, store Function 32 (Programming Speed Dial) into Function Key F5 as a Function Program. You can only use the User Function Keys F1 to F5 for this feature. 1. Function 3 2 SPEED DIAL ENTER SPEED CODE PRINT LIST _ NO 2. TO CANCEL F5 PROGRAM? YES 3. Yes OR NO Function Using a Function Program 1. F5 SPEED DIAL ENTER SPEED CODE PRINT LIST _ NO TO CANCEL 2. Use the function as normal.
SECTION 3. ADVANCED FEATURES 3-5. Printing from Memory Lock (Memory Card or Hard Disk Required) 1. Function 5 2 PRT MEM. LOCK ID SETTING MEMORY LOCK ID: _ NO TO CANCEL 2. Input the Memory Lock ID. Example: 4 6 3 3 PRT MEM. LOCK PRESS MEMORY LOCK ID: 3. START °°°° Start NOTE ❐ If the Confidential File indicator is blinking, a message has been stored using Memory Lock.
SECTION 3. ADVANCED FEATURES 5. Input the digits that you need, such as your code number, to use the remote facility. These digits will depend on the remote facility. Note: Do not press Start . 6. After you have finished your business with the remote facility, hang up. 3-7. Chain Dialing Example: 01133-1-5553333 (From the USA to Paris). Assume that the following Quick Dial and Speed Dial numbers have already been programmed.
SECTION 3. ADVANCED FEATURES 3-9. Counters 1. Function 9 6 0 2 2 2 2 5 COUNTERS 2. When you have finished: YES TO END TX: 003256 SCN: 003287 RX: 002648 PRT: 002703 Yes 3-10. Communication Result Display 1. Function 4 1 → PERS. CODE 7346 NO TO CANCEL OCT. 10 08:23AM RX OK 10PAGES 2125551234 2. Scroll through the past communications on the screen using ↑ and ↓ . Note: To print the TCR: No Start 3-11.
SECTION 3. ADVANCED FEATURES 3-12. Label Insertion In this model, your message will appear as follows at the other end if Label Inser tion is switched on in your machine.
SECTION 3. ADVANCED FEATURES 3-13. Ordering Toner To use this feature, you must do the following in advance: ❐ Make sure that digit 7 of User Parameter Switch 4 is at 1. (The machine is given this setting when it leaves the factory, so if you have not changed it, you don’t need to worry about this.) See page 72 for details on how to do this. ❐ Store the fax number of your dealer in Quick Dial Key 32. See page 76 for how to store a number in a Quick Dial Key.
SECTION 4. PROGRAMMING THE MACHINE 1. PROGRAMMING AT INSTALLATION Installation will be done by a service technician. CAUTION Do not switch on until everything is connected up properly. If you wish to move the machine to a new location, contact a service technician. 115 ± 20V 60 ± 1 Hz Grounded 1-1. Language Selection 1. Function 9 6 0 2 2 2 2 4 LANGUAGE ENGLISH SELECT FRENCH 4 SPANISH YES TO END 2. Use the ← and → arrows on the scroll key to select the correct language.
SECTION 4. PROGRAMMING THE MACHINE 1-2. Date and Time 1. Function 9 6 0 2 2 2 2 2 CLOCK FEB INPUT DATE/TIME 01 1992 (SAT) 01:56PM YES TO END 2. Use the ← and → arrows on the scroll key to move the cursor across the display. Use the keypad to correct the individual elements. ❐ To change the month, move the cursor to the month and scroll through the months with the ↑ and ↓ keys. ❐ To change from AM to PM and vice versa, move the cursor to the time, and press * or # .
SECTION 4. PROGRAMMING THE MACHINE 1-4. Telephone Number 1. Function 6 2. 1 6 0 2 2 2 2 ↓ OWN ANALOG NUMBER YES TO SET NO TO CANCEL PREVIOUS NEXT Yes OWN ANALOG NUMBER YES _ TO END 3. Input your fax terminal’s telephone number. You must add your country’s inter national dial and country codes at the start of the number. Check these codes with your local telecommunications operator. The example shown is for the USA; the codes to add are 0111.
SECTION 4. PROGRAMMING THE MACHINE 1-6. Next Transfer Station (Group 4 Kit required) 1. Function 6 2. ↓ 1 6 0 2 2 2 2 x3 NEXT TRANSF. Yes YES TO SET PREVIOUS NO TO CANCEL NEXT TRANSF. NEXT ENTER FAX NUMBER NO TO CANCEL OR CLR _ 3. Input the number of the Next Transfer Station. NEXT TRANSF. YES . NO 201-5553456_ 4. Yes Function 1-7. ID Code This is the ID Code that you use with Polling, ID Transmission, Transfer Request, and Closed Network.
SECTION 4. PROGRAMMING THE MACHINE 1-8. Confidential ID (Memory Card or Hard Disk required) 1. Function 6 0 2 2 2 2 6 1 then ↓ until the screen is as shown opposite. If no memory card or hard disk is in stalled, you will not see this prompt. 2. Yes CONFIDENTIAL ID YES TO SET PREVIOUS NO TO CANCEL NEXT CONFIDENTIAL ID ID SETTING YES _ 3. Input the Confidential ID that you will be using. Example: 6 7 5 4 You must input this ID when you wish to print a confidential message.
SECTION 4. PROGRAMMING THE MACHINE 1-10. RTI Your RTI appears on the other party’s operation panel during communication. 1. Function 6 0 6 1 then ↓ shown opposite. 2. 2 2 2 2 until the screen is as Yes RTI YES TO SET NO TO CANCEL PREVIOUS NEXT RTI NO TO CANCEL ABC _ 3. Input the RTI that you will be using. Example: XYZ COMPANY Note: Not more than 20 characters. Input and editing are explained on page 2. 4. 68 Yes Function RTI XYZ COMPANY_ YES OR CLR .
SECTION 4. PROGRAMMING THE MACHINE 1-11. TTI Your TTI is printed at the other end on the top edge of each page that you send. 1. Function 6 0 6 1 then ↓ shown opposite. 2. 2 2 2 2 until the screen is as Yes TTI YES TO SET NO TO CANCEL TTI PREVIOUS NEXT LABEL INSERTION YES TO END SELECT _ 1. INPUT 2. COPY RTI 3. Either: ❐ Copy the RTI across and store that as the TTI: 2 . Then, if you wish to edit the TTI: ↑ . Go back to step 2. ❐ Input a new TTI or edit the TTI that is already there: 1 .
SECTION 4. PROGRAMMING THE MACHINE 1-12. CSI Your CSI appears on the other party’s operation panel during communication in stead of your RTI, if the other party’s machine is another manufacturer’s product. 1. Function 6 0 6 1 then ↓ shown opposite. 2. 2 2 2 2 until the screen is as Yes CSI YES TO SET NO TO CANCEL PREVIOUS NEXT CSI YES TO END _ 3. Input your telephone number. Note: Not more than 20 digits.
SECTION 4. PROGRAMMING THE MACHINE 2. SETTINGS 2-1. On/Off Switches 1. Function 8 6 0 2 2 2 2 1 PSTN LINE TYPE DP SELECT TT YES TO END The first displayed item is the telephone line type: DP = Pulse Dial, TT = Touch Tone. In the above display, TT is currently selected. 2. Scroll through the list of features with ↑ and ↓ until the required feature appears. ↓ Example: Forwarding - press times. 3 FORWARDING ON SELECT OFF YES 3. Change the setting by using or → .
SECTION 4. PROGRAMMING THE MACHINE 2-2. User Parameter Settings 1. Function 9 6 0 2 2 2 2 1 USER PARAMETER DEFAULT: 00000000 SWITCH00: 00000000 PRINT LIST YES TO END Note: At this time, you can print a User Parameter List if you press → Start . 2. The current settings for switch 00 are now displayed on the bottom line of the display (the top line shows the settings normally seen in a machine just deliv ered from the factory).
SECTION 4.
SECTION 4. PROGRAMMING THE MACHINE Switch 03 - Automatic printing of reports Digit Purpose Inclusion of part of the image on the following reports: Transmission Result Report, Memory Storage Report, Polling Clear Report, Communication Failure Report, Transfer Result Report, Transmission Deadline Report, Polling Confirmation List 0: No 1: Yes Do not change these settings. 0 1 to 7 Switch 04 - Various Digit 0, 1 2 3, 4 5 6 Purpose Do not change these settings.
SECTION 4. PROGRAMMING THE MACHINE 3. ADJUSTMENTS 3-1. Volume Adjustments 1. Function 9 6 0 2 2 2 2 3 MONITOR VOLUME TRANSMISSION: PRESS 2. ❐ Increase: START SET VOLUME >>>> YES TO END → ❐ Decrease: ← ❐ Test the current setting: Start . Press Stop when you have fin ished the test. ❐ Accept: Yes MONITOR VOLUME RECEPTION: PRESS START SET VOLUME >>>> YES TO END 3. Repeat step 2 for the other monitors and the buzzer.
SECTION 4. PROGRAMMING THE MACHINE 4. TELEPHONE NUMBERS AND PERSONAL CODES 4-1. Programming Quick Dial This machine has 32 Quick Dial Keys (01 to 32), each of which can be pro grammed as one of the following. The page number shows the location of the pro gramming procedure. 1 Quick Dial Group 2 3 Keystroke Program A fax or telephone number A set of fax numbers that you often wish to send the same fax to at the same time. A program of settings, features, and destinations.
SECTION 4. PROGRAMMING THE MACHINE 5. Yes QUICK DIAL ENTER LABEL 01 ABC _ 6. Either: ❐ Input a label using the Quick Dial keys. Then press Yes . Inputting and editing labels: see page 2. ❐ Do not program a label: Press Yes . QUICK DIAL OPTION SETTING LABEL INSERTION ON SELECT 7. Switch Label Insertion on or off. Use the ← and → arrows on the scroll key to select the re quired setting. Then: Yes QUICK DIAL OFF YES TO END CHOOSE KEY PRINT LIST _ TO CANCEL NO 8.
SECTION 4. PROGRAMMING THE MACHINE 4. Edit the number ; use ← and → to move the cursor, and use Clear to delete the cursor character. After entering the new number, press Yes . QUICK DIAL YES OR CLR . NO 01 _XYZ CO. NEW YORK ABC 5. Either ❐ Change the label: Edit the existing label, then press Yes . ❐ Keep the label as it is: Yes Inputting and editing labels: see page 2. QUICK DIAL OPTION SETTING LABEL INSERTION ON SELECT 6. Switch Label Insertion on or off.
SECTION 4. PROGRAMMING THE MACHINE 3. Yes QUICK DIAL YES OR CLR . NO 01 2125551234_ 4. Erase the number: No . QUICK DIAL ENTER FAX NUMBER 01 TO CANCEL NO _ After erasing a number, you may store a new one to replace it if you wish. If you do not wish to store a new number, press No again. Then go to step 2 to continue or press Function if you have finished. 4-2. Programming Speed Dial Programming a New Speed Dial 1.
SECTION 4. PROGRAMMING THE MACHINE 5. Yes SPEED DIAL ENTER LABEL 00 ABC _ 6. Either: ❐ Input a label using the Quick Dial keys (such as XYZ CO. LONDON). Then press Yes . SPEED DIAL YES OR CLR . NO 00 Inputting and editing labels: see page 2. INPUT: X ABC ❐ Do not program a label for this number: Press Yes . Go to step 9. 7. The letter shown next to "INPUT" will be used with the Telephone Directory feature when searching for a name.
SECTION 4. PROGRAMMING THE MACHINE Editing a Speed Dial 1. Function 3 2 SPEED DIAL ENTER SPEED CODE PRINT LIST _ 2. Input the Speed Dial Code that you wish to edit. Example: 0 0 If the wrong number is displayed, press , or use the ↑ and ↓ keys to scroll through the Speed Dial Codes on the screen. TO CANCEL NO No SPEED DIAL 00 YES OR NO XYZ CO. LONDON 01144715551234 3. Yes SPEED DIAL YES OR . CLR NO 00 _01144715551234 4.
SECTION 4. PROGRAMMING THE MACHINE 7. Switch Label Insertion on or off. Use the arrows on the scroll key to select the re quired setting. Then: Yes ← and → SPEED DIAL ENTER SPEED CODE PRINT LIST _ TO CANCEL NO 8. Either ❐ Program another: Go to step 2. ❐ Finish: Function Erasing a Speed Dial Code 1. Function 3 2 SPEED DIAL ENTER SPEED CODE PRINT LIST _ NO TO CANCEL 2. Input the Speed Dial Code that you wish to erase.
SECTION 4. PROGRAMMING THE MACHINE 4-3. Programming Groups Groups allow you to combine numbers already stored in Quick Dial Keys or Speed Dial Codes or other numbers entered at the keypad into one group, for easy sequential transmission to all the numbers in that group. Note: See page 32 for information on how to dial a group. The Group programming procedure has several modules. Entering Group Pro gramming mode will be explained first, followed by each of the modules.
SECTION 4. PROGRAMMING THE MACHINE Storing Numbers in a Group First, enter Group Programming mode as explained on page 83. Then: 1. Press 1 . GROUP DIAL G 01 08 ENTER FAX NUMBER DEST. 0 NO TO CANCEL _ 2. Input the number that you wish to store in the group. For example: ❐ Quick Dial 25: 25 YES OR GROUP DIAL G 01 08 CLR . NO OR CLR . NO OR CLR . NO DEST. 0 25 2025550123 ❐ Speed Dial 00: Speed Dial 0 0 GROUP DIAL G 01 08 YES DEST.
SECTION 4. PROGRAMMING THE MACHINE Checking Which Numbers are Already in the Group First, enter Group Programming mode as explained on page 83. Then: 1. Press 2 . GROUP DIAL G 01 08 NO TO CANCEL DEST. 1/25 CLR: CLR 2125551234 2. Press ↓ to scroll through the numbers on the display. ❐ To erase the displayed number: Clear . Go to step 3. ❐ When you have finished checking this group: No . Go to step 3. GROUP DIAL G 01 08 SELECT DEST. 0 YES _ TO END 1. ADDRESS 2. CHECK 3. LABEL 3.
SECTION 4. PROGRAMMING THE MACHINE Storing a Group Transfer Station First, enter Group Programming mode as explained on page 83. Then: 1. Press 4 . GROUP DIAL G 01 08 ENTER TRANSF. STN DEST. 0 NO TO CANCEL _ 2. Store the telephone number of the termi nal that you wish to act as the Group Transfer Station for this group. Input the number as a Quick Dial, Speed Dial, or full number at the keypad. Example: Quick Dial 25, press 25 . GROUP DIAL G 01 08 OR YES CLR . NO DEST. 0 15 2015552345 3.
SECTION 4. PROGRAMMING THE MACHINE Erasing the Group This procedure deletes this Group and all the numbers stored in it. The Speed Dial Codes and Quick Dial Keys that you used in this Group will not be deleted from the memory; you can continue to use them for other purposes. First, enter Group Programming mode as explained on page 83. Then: 1. Press 5 . GROUP DIAL G 01 08 CLEAR? WILL BE ALL CLEARED YES . NO 2.
SECTION 4. PROGRAMMING THE MACHINE 4-4. Personal Codes Personal Codes allow you to track machine usage; they are printed for each com munication on the TCR and other reports. They can also be used with the Restricted Access feature, to ensure that unauthorized personnel do not use the machine. Each user can be given a Personal Code. With each code, you can store: ❐ A name: This will be printed on reports to identify the users of the machine.
SECTION 4. PROGRAMMING THE MACHINE 4. Input a name for this Personal Code us ing the Quick Dial keys. Example: JOHNSON PERS. CODE YES OR CLR . NO 5477 JOHNSON_ ABC Inputting and editing labels: see page 2. If you do not wish to store a label: Yes . Go to step 6. 5. Yes PERS. CODE CONF. ID SETTING 5477 JOHNSON YES _ 6. Input a Confidential ID for the personal code used by this user. Example 4 6 5 6 PERS. CODE YES OR CLR TO END .
SECTION 4. PROGRAMMING THE MACHINE Editing or Erasing a Personal Code 1. Function 7 6 0 2 2 2 2 1 PERS. CODE ENTER ID CODE PRINT LIST _ NO TO CANCEL 2. Input the Personal Code that you wish to edit. Example: 5 4 7 7 PERS. CODE 5477 YES OR NO JOHNSON CLR: Press No if you entered the wrong code. 3. Either: ❐ Erase this Personal Code: Clear Yes Go back to step 2. ❐ Edit the contents of this code: Yes . PERS. CODE Go to step 4. 5477 CLR YES OR CLR . NO _JOHNSON 4.
SECTION 5. PRINTING REPORTS 1. AUTOMATICALLY PRINTED REPORTS 1-1. Table of the Reports AUTOMATICALLY PRINTED REPORTS Confidential File Report ✬ Communication Failure Report Error Report Memory Storage Report Polling Clear Report Polling Reserve Report Polling Result Report Power Failure Report TCR Transmission Deadline Report Polling Confirmation List Transmission Result Report (Immediate Transmission) Transmission Result Report (Memory Transmission) ✬: SETTINGS ON/OFF Use Function 81 (see page 71).
SECTION 5. PRINTING REPORTS 1-2. Report Formats Example 1. Error Report The following report means that the machine sent four pages but there were er rors during the first two pages. (Apr 28 1992 12:09PM) *** TTI XYZ COMPANY File Pers. Code Address Mode Time Page Result -----------------------------------------------------------------------------------------------------------------------------------0087 JOHNSON XYZ CO. NEW YORK G3TES 0’29" P. 4 E *** Error Report Page not sent P. 1 P.
SECTION 5. PRINTING REPORTS The following pages explain the symbols that appear in certain columns of the re ports. The Mode Column See the bottom of the TCR for a full listing of the symbols on the TCR. On other reports such as the File List, a code is given, informing the type of com munication. These codes are explained below.
SECTION 5. PRINTING REPORTS The Results Column OK: Successful Communication E: An error occurred The Footnote on the Reports TX: Total number of transmitted pages RX: Total number of received pages On the User Parameter List, you will also see the following counter: OPU Counter: Total number of pages printed so far with the current master unit. In the Result column, some reports may have an "E" followed by a code, and there may be a message printed at the bottom of the report.
SECTION 5. PRINTING REPORTS 2. USER-INITIATED REPORTS 2-1. TCR 1. 2-11. Specified Cassette Selection List Function 4 1 1. Start 7 2-2. File List 1. Function 4 2 Function 4 1. 3 Function 4 4 Start 5 Start 6 Start → Function 9 Start 2-4. Speed Dial List 1. 6 6 0 2 2 2 2 2 2 2 Start 2-12. User Parameter List Start 2-3. Quick Dial List 1. Function 1 → 6 0 2 Start Note: You may program User Function Keys to print the TCR and the File List.
SECTION 6. LOOKING AFTER THE MACHINE 1. REPLACING PAPER ❐ When the Add Paper indicator ( ) on the operation panel is lit, the upper cassette is empty. ❐ When the Add Paper indicator ( ) on the lower cassette is lit, the lower cassette is empty (only when the lower cassette is installed). To refill either cassette: 1. Slide the cassette all the way out, and place it on a large flat surface. CAUTION To avoid dropping the cassette, hold it by the front and side while pulling it out.
SECTION 6. LOOKING AFTER THE MACHINE 2. REPLACING THE TONER CASSETTE ❐ When the Add Toner indicator ( ) starts to blink, the toner cassette is al most empty. You will be able to make 100 more copies before you have to change the toner cassette. ❐ When the Add Toner indicator ( ) remains lit, it is time to install a new toner cassette. 1. Switch off the machine. 2. Take off the tray and document table. 3. Open the front cover. (Push up the lever on the cover.) 4.
SECTION 6. LOOKING AFTER THE MACHINE 5. On the new toner cassette, remove the two green plastic stoppers. 6. Slide the new toner cassette into the machine along the rails until it stops. CAUTION ❐ Do not touch the cleaning blade [A]. ❐ Do not touch the gear [B]. [B] 7. Close the front cover. [A] 8. Put the tray and document table back, then switch the machine on again.
SECTION 6. LOOKING AFTER THE MACHINE 3. REPLACING THE MARKER When the mark made by the marker becomes pale, replace the marker as de scribed below. 1. Remove the document tray. 2. Open the scanner cover. 3. Replace the marker. If tweezers are not available, you may press the point of a pencil down vertically into the marker and remove it by lifting straight up. 4. Close the cover and put back the document guide.
SECTION 6. LOOKING AFTER THE MACHINE 4. CHANGING THE PAPER SIZE OF THE CASSETTE When you want to use a different size of paper in the cassette, do the following. NOTE:You need a #2 philips screwdriver for this procedure. 4-1. Upper Cassette 1. Remove the upper cassette. CAUTION: To avoid dropping the cassette hold it by the front and side while pulling it out. 2. Push the white lever [A] in the direction shown in the diagram below. 3.
SECTION 6. LOOKING AFTER THE MACHINE 4. Change the position of the two side fences [C] to match the new paper size. 5. Change the paper size actuator [D] to the appropriate one. 6. Push down the bottom plate [E]. 7. Add paper and put back the cassette.
SECTION 6. LOOKING AFTER THE MACHINE 4-2. Lower Cassette(s) 1. Remove the lower cassette. CAUTION: To avoid dropping the cassette, hold it by the front and side while pulling it out. 2. Remove the side fences [F]. 3. Change the position of the bracket [G]. NOTE: If necessary, hold up the bottom plate [H]. 4. Install the two side fences in the appropriate position. 5. Change the paper size actuator [I] to the appropriate one. 6. Add paper and put back the cassette.
SECTION 6. LOOKING AFTER THE MACHINE 5. USER MAINTENANCE PROCEDURE To ensure that your fax continues to operate smoothly, some simple maintenance is required. This entails cleaning a few components. User maintenance should be done once every 6 months. 5-1. User Maintenance Table The following table shows what items you need to look after from time to time. Let ters after component names in the Item column refer to the labels used in the dia grams on the following pages.
SECTION 6. LOOKING AFTER THE MACHINE 5-2. User Maintenance Procedure 5-2-1.
SECTION 6. LOOKING AFTER THE MACHINE 1. Prepare a soft damp cloth. 2. Turn off the main power switch. Note for machines that do not have the optional hard disk unit Before turning off the main switch, make sure that the remaining memory capacity is 100%. If the machine is switched off for more than an hour, any fax messages in the memory may be lost. 3. Remove the document table [A] and copy tray [B]. [A] [B] 4. Remove the document tray [C]. 5. Open the ADF cover [D].
SECTION 6. LOOKING AFTER THE MACHINE 6. Clean the separation roller [E] with the soft damp cloth, while rotating the roller. This roller is near the ➀ decal. [E] 7. Clean the white strip [F] with the soft damp cloth. CAUTION: Do not damage the sensor actuator [G] (black plastic) below the white strip. [F] [G] 8. Clean the R1 and R2 rollers [H] with the soft damp cloth. To rotate the roll ers, gently hold the cloth down on the rollers and turn the main power switch on. The rollers will rotate once.
SECTION 6. LOOKING AFTER THE MACHINE 9. Turn the main power switch off. 10. Clean the exposure glass [I] with the soft damp cloth. [I] 11. Clean the pick-up and feed rollers [J] with the soft damp cloth, while rotat ing the rollers in the direction shown in the diagram. These rollers are near the ➁ decal. [J] 12. Close the ADF cover.
SECTION 6. LOOKING AFTER THE MACHINE 5-2-2.
SECTION 6. LOOKING AFTER THE MACHINE 1. Remove the upper cassette [K]. CAUTION: To avoid dropping the cassette, hold it by the front and side while pulling it out. [K] [L] 2. Clean the three registration roll ers [L] with the soft damp cloth, while rotating them in the direc tion shown in the diagram. CAUTION: Do not damage the sensor actuator [M] (black plastic).
SECTION 6. LOOKING AFTER THE MACHINE 3. Clean the white paper feed rollers [N] in the cassette, while rotating them. [N] 4. Put back the cassette. 5. Open the front cover [O]. [O] 6. Remove the toner cassette [P]. CAUTION: To prevent your table from getting dirty, lay a sheet of paper on it before removing the toner cassette. Do not touch parts [Q] and [R].
SECTION 6. LOOKING AFTER THE MACHINE 7. Lay a sheet of paper on top of the master belt [S] (dark green plastic belt), to avoid damage to the master belt. CAUTION: Do not touch the master belt. [S] 8. Slide the blue plastic corona wire cleaner [T] from its home position all the way across to the right side of the machine. Then move it back to the home position; you will hear a click when the cleaner reaches home posi tion.
SECTION 6. LOOKING AFTER THE MACHINE 5-2-3. Lower Paper Feed Unit(s) (If one or more are installed) 1. Remove the lower cassette. CAUTION To avoid dropping the cassette, hold it by the front and side while pulling it out. 2. Clean the paper feed roller [U] with the soft damp cloth, while rotating it in the direction shown in the diagram. CAUTION Do not damage the sensor actuator [V] (black plastic). [V] [U] 3.
SECTION 7. SOLVING PROBLEMS CAUTION: Do not attempt any repairs other than those mentioned in this manual. Removing covers may expose you to dangerous voltages and other risks. Refer all servicing to qualified personnel. CHECK THE INDICATORS AND DISPLAY PANEL Check the indicators on the operation panel to check if there are any problems. See page 16 for information about the indicators. Also, if you see " PROBLEM ↓ " in the top right hand corner of the screen, press ↓ to see what the problem is. 7 1.
SECTION 7. SOLVING PROBLEMS -AdjustmentIf you normally scan thin or thick sheets of paper you can adjust the auto docu ment feeder mechanism. Also, this is useful when you have document multifeed or non-feed problems. If you open the scanner cover you can find the adjustment knob (blue color) and scale easily. Numbers 1 through 5 are printed beside the scale. Rotate the knob until the arrow points to the number which you want to select. 1.
SECTION 7. SOLVING PROBLEMS 2. COPY JAMS If the Clear Copy Indicator ( ) blinks, there is a copy jam. There are five possible locations: ❐ Cassette entrance ❐ Inside the machine ❐ Copy feed-out area ❐ Lower cassette entrance (for machines with one or more lower paper feed units) A. Cassette Entrance 1. Pull open the cassette. 2. Gently pull out the misfed paper. Do not leave any pieces inside. 3. Replace the cassette.
SECTION 7. SOLVING PROBLEMS B. Inside the Machine 1. Remove the trays, and pull open the cassette. 2. Open the front cover. 3. Pull out the jammed paper carefully by the leading or trailing edge, or by the center if both edges are jammed. CAUTIONS: ❐ Do not touch the fusing unit (the parts inside the machine colored orange). It may be hot. ❐ Do not touch the master belt. ❐ Any toner on the paper will not be fixed to the paper. Be careful not to get your hands or clothing dirty. 4. Close the front cover.
SECTION 7. SOLVING PROBLEMS C. Copy Feed-out Area 1. Remove the document table and copy tray, and pull open the cas sette. 2. Open the copy feed out cover. 3. Gently pull out the misfed paper. Do not leave any pieces inside. 4. Close the copy feed out cover. Put back the document table and copy tray.
SECTION 7. SOLVING PROBLEMS D. Lower Cassette Entrance CAUTION If there is a paper feed problem in the lower cassette entrance, please slide out the cassettes one by one, from the top cassette down, before removing the paper. 1. Pull open the lower cassette. 2. Gently pull out the misfed paper. Do not leave any pieces inside. 3. Replace the cassette. 3. COMMUNICATION PROBLEMS If the Line Fail indicator ( ) blinks: Wait for the Communicating indicator to go out.
SECTION 7. SOLVING PROBLEMS 4. OPERATING DIFFICULTIES STANDBY MODE SYMPTOM SET DOCUMENT is not displayed. The machine cannot dial out. The machine cannot dial out from behind a PBX. TRANSMISSION Transmission cannot take place; the Clear Original indicator blinks. Transmission cannot take place; the Line Fail indicator blinks. The document is not pulled into the ADF.
SECTION 7. SOLVING PROBLEMS No printout; the Add Paper indicator is lit. The cassettes are empty. Add paper (see page 96). ❐ The printer has jammed. Clear the jam (see page 115). ❐ Do user maintenance, especially rollers [N], [L], and [U] (if the lower cassette is installed). See page 103. ❐ Clean the exposure glass (see page 103). ❐ Do user maintenance, especially glass [I] and wire [T] (see page 103). You can’t receive phone calls; the unit only rings once then goes into receive mode.
SECTION 7. SOLVING PROBLEMS 5. DOCUMENT MISFEED Incorrect operation or use of a non-recommended document type may cause a multifeed or a non feed.
SECTION 7. SOLVING PROBLEMS 6. DISPLAYED ERROR MESSAGES The following messages may appear while you are operating or programming the machine.
SECTION 7. SOLVING PROBLEMS 7. ERROR CODES Fax machines use a telephone line. The same types of problems you experience while making phone calls (such as noisy lines, crosstalk, disconnection during conversation, weak signals) also occur with faxing. Telephone callers can deal with the problems themselves (for example, by speaking a bit louder), but fax ma chines cannot. Therefore some errors and line fails are to be expected. When an error occurs, an error report is printed.
SECTION 7. SOLVING PROBLEMS Code 0-24 0-70 1-00 1-01 2-xx 4-00 4-01 4-02 4-10 5-20 5-21 5-25 6-01 6-02 6-05 6-06 6-08 6-09 6-10 9-07 9-08 9-09 9-17 9-20 9-22 9-23 9-24 124 Possible Cause The memory may be full, and there may be a problem with your printer, such as a jam or running out of paper or toner. Wait for some space to appear in the memory, then solve the problem with your printer.
SECTION 8. SPECIFICATIONS Dimensions: 19.5" x 18.8" x 12.0" (W x D x H) Excluding trays, handset, cassettes, and optional kits. Weight: 42 lbs Excluding trays, handset, cassettes, and optional kits. Power Supply: 115 ± 20 Vac, 60 Hz; single phase Maximum Power Consumption: Standby: 35 W Transmission: 40 W Reception: 180 W (excluding optional kits) Copying: 310 W Acceptable Document Dimensions: Width: 5.8" to 12.0" (11.7" maximum scanning width) Length: 4.1" to 47.
APPENDIX A. PAPER FEED UNIT WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. OPERATION Up to four paper feed units can be installed. Each paper feed unit can hold up to 500 sheets of paper, which means that you can add an extra 2,000 sheets of copy paper capacity to your fax machine. If you have the same size of paper in more than one cassette, the paper in the up permost cassette will be used.
APPENDIX B. HARD DISK UNIT 1. PRECAUTIONS WARNING: Do not attempt any maintenance or troubleshooting other than that mentioned in this manual. Before you start to use the machine, note the operating precautions mentioned in the section entitled "Precautions" at the front of the manual for the facsimile ma chine. 2. GENERAL You can upgrade the memory capacity of the facsimile machine with this hard disk unit.
APPENDIX B. HARD DISK UNIT 3. OPERATION When you switch the machine on, switch both the facsimile machine and the hard disk unit on. The power indicator on the hard disk unit lights when the hard disk is switched on. The operating procedures are the same as those already described in this manual. The memory features of the hard disk are the same as the features of the stand ard memory or the optional 1 Mbyte/2 Mbyte memory card, except for the follow ing items. 1.
APPENDIX C. ISDN OPTION TYPE 40 1. INTRODUCTION The ISDN Option Type 40 allows you to send and receive fax messages on highspeed high-quality digital networks. It will allow you to connect the machine to an ISDN (Integrated Services Digital Network) for either Group 4 or Group 3 fax com munication. A few of the features described in the manual for your fax machine cannot be used over an ISDN. These are as follows.
APPENDIX C. ISDN OPTION TYPE 40 2. OPERATION Dialing and Storing Telephone Numbers Introduction After installing the ISDN Option Type 40, you must be careful to select the correct signaling type (Group 3 or Group 4) when dialing, or when storing a telephone number as a Speed Dial or Quick Dial. The G4/G3 Selector key on the operation panel allows you to select whether the telephone number is to be dialed using Group 3 (G3) or Group 4 (G4).
APPENDIX C. ISDN OPTION TYPE 40 Transmission Procedure The following example shows how to dial (assuming that the ISDN Option Type 40 has been installed). The differences between this procedure and the procedure for the base machine (refer to page 20) are as follows: ❐ You have to select G3 or G4 before you dial a number. ❐ You may have to input a subaddress for a G4 number if the destination has one. 1. Make sure that the machine is in standby mode. MEMORY TRANS APR. 4.
APPENDIX C. ISDN OPTION TYPE 40 Storing a Telephone Number The following example shows how to store a Quick Dial if the ISDN Option Type 40 has been installed. The differences between this procedure and the procedure for the base machine (refer to page 76) are as follows: ❐ You have to select G3 or G4 before you input a Quick Dial or Speed Dial ❐ You may have toinput a subaddress for a G4 number if the destination has one. 1.
APPENDIX C. ISDN OPTION TYPE 40 5. Yes QUICK DIAL ENTER LABEL 01 ABC _ 6. Either: ❐ Program a label for this number: go to step 7. ❐ Do not program a label: to step 8. Yes ; go 7. Input a label using the Quick Dial keys. Then press Yes . QUICK DIAL LABEL INSERTION OPTION SETTING ON SELECT 8. Switch Label Insertion on or off. Use the ← and → arrows on the scroll key to select the re quired setting. Then press Yes . QUICK DIAL _ 9. Either ❐ Program another Quick Dial: go to step 2.
APPENDIX C. ISDN OPTION TYPE 40 3. TROUBLESHOOTING Call Progress Signals (CPS) Sometimes, a Call Progress Signal and an error message will appear on the dis play panel. Possible messages are as follows. DIALING REMOTE TERMINAL BUSY WRONG NUMBER LINE NOT AVAILABLE FAX NUMBER CHANGED REMOTE FAX REJECTED UNABLE TO CONNECT NO RESPONSE NETWORK BUSY CLASS INCOMPATIBLE CHECK INTERFACE The machine is dialing; do not press Stop. Try again later. Check the number, and check that G3 or G4 was correctly selected.
D INDEX A Add Paper Indicator Add Toner Indicator AI Redial Alarms Authorized Reception Authorized Reception List Authorized Reception, on/off Auto Receive Mode Automatic Reduction Automatic Reduction, on/off 96, 120 97 17, 26 21 9, 44 44, 95 71 28 25 74 B Batch Transmission Broadcasting Buzzer Buzzer Volume 9 8, 32 21 75 C Center Mark, on/off 73 Chain Dialing 59 Checkered Mark, on/off 73 Clear Copy Indicator 115, 120 Clear Original Indicator 21, 113, 119 Clock 64 Closed Network 66 Command Information
ID Transmission Immediate Transmission Indicators Add Paper Add Toner Clear Copy Clear Original Confidential File Line Fail Power Receive File Installation International dialing 25, 66 22, 25 16 96, 120 97 115, 120 21, 113, 119 28 21, 118 - 119 119 28 13, 63 20, 76 K Keystroke Programs 9, 33 L Label Insertion Language Selection Length Reduction Lightning Protection Line Fail Indicator 61 63 60 10 - 11 21, 118 - 119 M Maintenance for Users Manual Receive Mode Marker Marker, on/off Marker, replacement M
Polling Result Report, on/off 73 Power Indicator 119 Power Supply 10 Printing a file from memory 55 Program List 34, 95 Programming Authorized Reception 44 Confidential ID 67 CSI 70 Date and Time 64 Economy Transmission Time 74 Forwarding 46 Function Programs 57 Group Dial 83 ID Code 66 Language Selection 63 Memory Lock ID 67 Multi-sort Document Reception 52 Night Timer 45 On/Off Switches 71 Personal Codes 88 Quick Dial 76 RTI 68 Speaker and Buzzer Volume 75 Specified Cassette Selection51 Speed Dial 79 Tele
Specified Cassette Selection, on/off 71 Speed Dial 8 Programming 79 Using a Speed Dial number 20, 32 Speed Dial List 79, 95 Standby Mode 2, 121 Substitute Reception 28, 52 Substitute Reception, on/off 74 User Function Keys User Function List User Maintenance Procedures User Parameter List User Parameters T Voice Request 25, 31 Volume Control, Speaker & Buzzer 75 TCR (Transaction Confirmation Report) 88, 92, 95 TCR, on/off 73 Telephone Directory 41 Telephone Directory, programming 79 Telephone Line Type
CERTIFICATION LABEL Certification Label RICOH UNITECHNO CO., LTD 713 TSURUGASONE YASHIO-SHI SAITAMA-KEN JAPAN MANUFACTURED: Complies with FDA radiation performance standards, 21 CFR Subchapter J.
OFFICIAL NOTICE TO USERS USA FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a la bel that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company. 2. This equipment uses the following USOC jack: RJ11C 3. The REN is used to determine the quantity of devices which may be connected to the telepho ne line.
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FUNCTION LIST NO.
SUPPLIES CAUTION: Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts. TONER CASSETTES ❐ TONER CASSETTE TYPE 30 is recommended for the best performance. MARKER ❐ MARKER TYPE 30 is recommended for the best performance. Headquarters: Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006. 201-882-2000 U.S. Government Marketing: Ricoh Corporation, 1700 N. Moore Street, Suite 1200, Arlington, VA 22209.
