Operating Instructions Getting Started Faxing Programming Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information before you use it.
Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes: Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.
TABLE OF CONTENTS NOTICE ................................................................................................................... 1 Safety Information ...................................................................................................... 3 Safety During Operation .......................................................................................... 3 Important Safety Instructions ...............................................................................6 Grounding .......
2. Faxing Transmission Modes ........................................................................................... 29 Switching between Memory Transmission and Immediate Transmission................ 29 Setting Originals ..................................................................................................31 Loading Originals in the Document Feeder..............................................................31 Setting Paper in the Original Bypass Tray ......................................
3. Programming Own Name/Fax Header/Own Fax Number .........................................................55 Programming Own Name / Fax Header ...................................................................56 Editing Own Name / Fax Header .............................................................................57 Deleting Own Name / Fax Header ........................................................................... 58 Programming Own Fax Number ...................................................
4. Troubleshooting Loading Paper in the Main Paper Tray............................................................ 103 Adjusting Volume .............................................................................................. 104 Indicators............................................................................................................ 106 M When the Cover Open Warning Indicator is Lit ................................................. 106 x When the Paper Jammed Indicator is Lit ...........
NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.
- Notice about the Telephone Consumer Protection Act (Valid in USA only).
- Notice: This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.
R WARNING: • Connect the power cord directly into a wall outlet and never use an extension cord. • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. • To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.
R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). • Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
Important Safety Instructions Grounding In order to prevent potentially hazardous electrical shock, provide means of connecting to the protective grounding conductor in the building, wiring those grounding conductors of power cable and 3 pins plug.
Position of Label for RCAUTION This machine has a label for RCAUTION at the position shown below. For safety, please follow the instructions and handle the machine as indicated. The inside of the machine becomes very hot. Do not touch the inside. Doing so could result in a burn.
ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
Energy Saver Modes Energy Saver mode enables you to avoid using unnecessary power and economize on electricity. Although we recommend you use this mode from the viewpoint of environmental consciousness, you can also turn it off. When you install this machines for the first time, Energy Saver mode is turned on by default. Two types of Energy Saver mode are available: • Fax Standby: Use when you receive faxes regularly. • Energy Saver Standby: Use when you want to economize on power consumption.
The machine enters Energy Saver mode when: • Nobody uses the machine for about 5 minutes (the machine automatically enters Energy Saver mode) • The user holds down the {Clear Modes/Energy Saver} } key for about 2 seconds. To exit Energy Saver mode: • In Energy Saver Standby mode, press the {Clear Modes/Energy Saver} } key. • In FAX Standby mode, press any key. • Set an original. • Pick up the optional handset or the external telephone handset.
How to Read this Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.
Paper Mark Paper Directions in this book are shown as follows. Original is placed this way Original is placed this way Tray is pulled out this way Tray is pulled out this way GFKAMI0N Portrait direction for originals is shown as K, and landscape direction for originals is shown as L. Portrait direction for paper in the paper tray is shown as K, and landscape direction for paper in the paper tray is shown as L. ❒ Note represents originals or paper.
❖ For example, when selecting standby files • Press the 0 1 keys to scroll the display to find a file.
Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. For Type 2 machines and Type 1 machines with options, NIC FAX Unit manual and NIC FAX Unit CD-ROM manual are also provided. Please refer to the manual that suits your needs. Instructions for the optional ISDN Unit (ISDN G4 Interface Unit Type510) and the Extra G3 Interface Unit (G3 Interface Unit Type510) are included in the Basic Features and Advanced Features manuals.
❖ Chapter 8 Solving Operation Problems Explains clearing paper jams in the optional paper tray unit and the optional bypass tray unit. Things you should do when an Error Report or a Power Failure Report is printed are also explained. ❖ Chapter 9 Maintaining Your Machine Explains changing the paper size in the paper trays, cleaning the scanner and so on. ❖ Chapter 10 Appendix You can check the specifications for this machine.
❖ Chapter 8 Troubleshooting Explains error messages and user parameter settings. When the display shows unusual information, check the list in this chapter and take the appropriate action. ❖ Chapter 9 Appendix Explains important reports and lists that are printed when using Internet Fax function or PC FAX function. Specifications are also in this chapter. NIC FAX Unit CD-ROM manual (Option for Type1) Introduces the contents of the NIC FAX CD-ROM and the necessary operating environment for the CD-ROM.
1. Getting Started Machine Types This machine comes in two types. *1 Type1 Type2 NIC FAX Unit Option Standard Optional Paper Tray Unit Standard *1 Option Type1 has two paper tray units as standard.
Getting Started Guide to Components Front View 1 The following illustration is for Type1. 1. Status Indicators 6. Output Tray • hAlarm Blinks red when an error occurs. Check the display and read the message to identify the problem. • 0Communicating Lights during fax transmission or reception. Blinks while data is printed from a computer when the Printer Unit (Option) is installed. Received fax messages and copies are stacked here. 2.
Guide to Components Rear View The following illustration is for Type1. 1 1. Handset / External Telephone 5. Main Side Cover Connector Open this cover when changing the toner cartridge or installing the fusing maintenance unit. 2. G3 Line Connector 3. Manual Pocket 4. Original Bypass Tray Set non-standard size originals here. 6. Bypass Tray Cover Open when the optional bypass tray unit is installed. 7. Paper Tray Side Cover Open to clear paper jams.
Getting Started When the Optional Paper Supply Unit is Installed 1 ZGFH030N 1. Optional Bypass Tray Unit 3. Main Paper Tray Set non-standard size paper or special paper for receiving fax messages or copying. Load paper for received fax messages. 2. Paper Tray Unit Side Cover Open to clear paper jams. 20 4. Optional Paper Tray Unit Provides an extra paper source in addition to the main paper tray. You can install up to four of these units. Type1 has two paper tray units as standard.
Control Panel Control Panel The following illustration is for Type2. 1 1. {User Tools}} key Press to access the User Tools settings and customize various functions to meet your specific requirements. 2. {Line Selection}} key ❖ {Resolution} } key • Type1 Press to select the level of detail (Standard, Detail, Super Fine or Extra Super Fine) to be sent. Press to select G3, G4 or PABX. 3.
Getting Started • Type2 Press to select the level of detail (Standard, Detail, Super Fine, Extra Super Fine or 300dpi) to be sent. 300dpi can be selected only with the scanner function of Type2 and Type1 with the optional NIC FAX Unit. 1 5. {Transmission Mode}} key Press this key to switch between Memory Transmission and Immediate Transmission modes. 6. Display This guides you through tasks and informs you of the machine status. Messages appear here. 7.
Control Panel ❖ Receive File Indicator Lights when a message has been received into memory with any function other than Confidential Reception or Memory Lock. See p.111 “Substitute Reception”, . ❖ iConfidential Reception/Memory Lock Indicator Lights when a message has been received into memory with the Confidential Reception function or Personal Box function. See p.46 “Printing a Confidential Message”, and p.67 “Printing Personal Box Messages”, .
Getting Started Reading the Display The machine status and instructions are shown on the display. 1 F Important ❒ Do not apply a strong shock or force of about 30N *1 (about 6.8 lbf *2 ) or more to the panel display. Otherwise, the display might be damaged. *1 N = Newton *2 lbf = weight pound Note ❒ Functions that have been selected are h igh ligh ted (for example ). Keys that you cannot select are shown with a dashed outline (for example ).
Reading the Display A - Restricted Access Use this function to restrict access to the machine or monitor machine usage by user or department. When turned on, users must enter a previously assigned code before they can use the machine. In order to use this function you need to program User Codes (Personal Box SUB Codes) beforehand. See p.247 “Registering/Editing Personal Boxes”, . Note ❒ Turn this function on or off with the User Parameters (switch 05 bits 4,5). See p.
Getting Started Note ❒ To return the machine to standby, do one of the following: ❖ Immediate Transmission: The destination's name or fax number appears at the top of the LCD display. • If you have set the original and have not pressed the { Start} } key, remove the original. • If you have not set an original, press the { Clear Modes/Energy Saver} } key. • If you are in User Tools mode, press the {User Tools} } key.
Reading the Display Energy Saver Mode 1 - Exiting Energy Saver Mode To exit Energy Saver mode manually: • In Energy Saver Standby mode, press the {Clear Modes/Energy Saver} } key. • In Fax Standby mode, press any key. • Set an original. • Pick up the optional handset.
Getting Started 1 28
2. Faxing Transmission Modes There are two types of transmission. ❖ Memory Transmission The fax is stored in memory, and then transmitted automatically. This is convenient when you want to remove originals quickly. You can send the same message to more than one destination in a single operation. This technique is referred to as Broadcasting. Important ❒ If there is a power failure, the power switch is turned off, or the plug is pulled out for 12 hours or longer, all originals stored in memory are deleted.
Faxing Note ❒ You can set whether the machine is in Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes/Energy Saver} } key is pressed with the User Parameters (switch 00 bit 6). See p.178 “User Parameters”, . 2 ❒ You can set whether the Transmission mode returns to the default mode after each transmission with the User Parameters (switch 01 bit 7). See p.178 “User Parameters”, .
Setting Originals Setting Originals You can set your originals in the Document Feeder. ❖ How to set A4, B4, A3, 81/2"× ×11", 1 8 /2"x14" and 11"x17" size originals × 51/2" size ❖ How to set A5, B5 and 81/2"× originals ❒ Make sure that all ink, correcting fluid, etc. has completely dried before setting your original. If it is still wet, the scanner will be marked and those marks will appear on the received image. When the scanner is dirty, a warning message is displayed after scanning is complete. See p.
Faxing ❒ Do not open the Document Feeder while it is scanning the originals or an original could become jammed. ❒ If an original jams, press the {Clear/Stop} } key, and then remove the original carefully. ❒ The maximum number of originals you can set in the ADF is 75 pages for A4 and 81/2" x 11", 30 pages for A3, and 40 pages for B4 size originals. ❒ If your original is bent or folded, flatten it before you set it.
Setting Originals B Adjust the original guides to match the width of your original. Then set your original with the side you want to send facedown. Note ❒ Slowly insert the original into the original bypass tray while it is automatically fed in. ❒ If your fax original or copy origi n al is l ong er t h an 420 mm (16.6"), support it with your hand.
Faxing Memory Transmission Memory Transmission is convenient because: • Fax originals can be scanned much more quickly. Your scanned original is stored in the memory, and then sent automatically, meaning you do not have to wait for your original to be sent. • While your fax original is being sent, another user can operate the machine (people do not have to wait long to use the fax machine). • You can send the same original to more than one place with the same operation.
Memory Transmission D Specify the destination. Note ❒ If you make a mistake, press the {Clear} } or {Stop} } key, and then enter the correct number again. ❒ You can select the line type when you specify the destination with the number keys or the chain dial. ❒ When destinations are specified using Quick Dial or Group Dial with Quick Dial keys successively, those destinations can be added without pressing [Add].
Faxing Canceling a Memory Transmission Before the Start Key is Pressed The following message appears on the display. A Press the {Stop}} key or the {Clear Modes / Energy Saver} } key. 2 When the Original is Jammed A Read the message on the display, and then press [OK]. Note ❒ When you have already set the original, you can also cancel the transmission by removing the original from the machine. While the Original is Being Scanned A Press the {Stop}} key.
Canceling a Memory Transmission During Dialing ❖ The display when dialing While the Original is Awaiting Transmission or During Transmission Use this procedure to cancel a transmission after the original has been scanned. A Press the {Stop}} key. B Press [Yes]. 2 Note ❒ If transmission finishes while you are carrying out this procedure, it will not be canceled. ❒ If you cancel a message while it is being sent, transmission is halted as soon as you finish this procedure.
Faxing C Press 0 or 1 until the file you want to delete is shown. F Press [Exit]. 2 D Press [Delete]. Note ❒ When the file is awaiting transmission, the following display is shown. E Press [Yes]. 38 The file is erased, and the machine will return to the standby display.
Immediate Transmission Immediate Transmission Immediate Transmission is convenient when: • You want to send an original immediately as it is scanning. • You want to quickly check whether you have successfully connected with the other party's fax machine. • Your machine's memory is getting full. The machine dials immediately after you press the {Start} } key. The message is scanned and transmitted page by page without being stored in memory.
Faxing If the Connection Could Not be Made If it is not possible to make a connection with the number you specified because the line was busy or there was a line problem, the machine redials up to two times at minute intervals. When you want to remove originals quickly or want to send other originals, switch to Memory Transmission. 2 Note ❒ If communication stops during immediate transmission, an originals could be jammed. Remove the original and send the jammed originals again. See p.
Canceling an Immediate Transmission Canceling an Immediate Transmission Before the Start key is Pressed When the Original is Jammed A Press the {Stop}} key. A Read the message on the display Note ❒ When you have already set the original, you can also cancel the transmission by removing the original from the machine. and press [OK]. 2 B Remove the original. Reference See p.108 “Clearing Original Jams”. After the Start key is Pressed A Press the {Stop}} key, and then remove the original.
Faxing Scan Settings You may want to send many different types of fax messages. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your original with the best possible image quality. 2 ❖ Resolution: Standard, Detail, Super Fine, Extra Super Fine *1 *1 When receiving fax messages or copying with Extra Super Fine, Optional 40MB Memory Card is required.
Scan Settings ❖ Extra Super Fine (24× ×23.1 lines/mm, 600× × 600dpi)(When receiving a fax message or copying, Optional 40MB Memory Card is required.) This is suitable for originals with small characters or geometric figures like newspapers. Select when you require finer image clarity than super fine. Limitation ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution which is supported.
Faxing Image Density Original Type ❖ Normal This is the standard image density. If your original contains photographs or colored illustrations, select Halftone to optimize image clarity. When you select Color Scan, color originals can be scanned with the scanner function (option). For details, see “Scanning a Color Original” in the NIC FAX Unit manual. ❖ Darker Use if originals contain faint characters or handwriting.
Scan Settings - Speed Mode and Standard Mode Halftone Method has two modes, Speed Mode and Standard Mode. When you select Speed Mode, the originals can be transmitted faster, but the image could be inferior to Standard Mode. 2 Note ❒ You can set Halftone Method with the User Parameters (switch 10, bit 7). See p.178 “User Parameters”, . Changing Scan Settings When sending multiple originals using the document feeder (ADF), you can set scan settings for every page.
Faxing Dialing There are four main ways to dial a number: The digits appear on the display as you enter them. ❖ Entering Numbers Directly See p.46 “Entering Numbers Directly”. 2 ❖ Using Quick Dials: See p.49 “Using Quick Dials”. ❖ Using Speed Dials: See p.49 “Using Speed Dials”. ❖ Using Groups See p.50 “Using Groups”. Note ❒ If you make a mistake, press the {Clear} } key or {Stop} } key and enter the number again. ❒ When the Optional ISDN Unit is installed, select G3 or G4. C Press the {Start}} key.
Dialing Note ❒ When this machine is requested to transfer a call (i.e. becomes a Transfer Station), two fax numbers are automatically stored. Therefore, the number of destinations that can be dialed from the number keys decreases by two whenever this machine is requested to transfer a call. ❒ When a total of 100 fax numbers (1,000 numbers when the Optional Function Upgrade Unit is in stalled) is stored, memory transmission dialing with number keys cannot be used.
Faxing Preparation You need to assign the Tone function to a User Function key beforehand. See p.154 “User Function Keys”, . Limitation ❒ You cannot place a tone before the first digit of a fax number. 2 a special service with the number keys. Note ❒ The entered number will be sent by tonal signals. ❒ Some services may not be available when using the Tone feature. - Sending tone signals by ISDN (ISDN option Required) Note ❒ A tone is shown as a “ • ” on the display.
Dialing Using Quick Dials You can specify a destination simply by pressing a Quick Dial. You must program the destination's fax number in a Quick Dial beforehand. Additionally, you can store a name for the destination in the Quick Dial. Note ❒ To program, edit, or delete a Quick Dial, see p.63 “Quick Dial”. ❒ To check the contents of all Quick dials, print the Quick Dial list. See p.149 “Reports/Lists”, .
Faxing A Set your original and select any scan settings you require. B Press the {Speed Dial}} key. 2 C Enter the two digit code (00 to 99) for the destination with the number keys. When a name is stored for the destination, the name is displayed, and when no name is stored, the fax number is displayed. Note ❒ If you make a mistake, press the {Clear} } key or {Stop} } key, and try again. D Press the {Start}} key.
Dialing ❒ Groups can contain Transfer Station codes, but note that these Groups cannot be used for normal transmission because the Transfer Station codes are not dialable numbers. ❒ When the optional Function Upgrade Unit is installed, enter a Group number in the range 01 to 30. ❒ You can store up to 250 destinations. If you register the same destination with a Speed Dial, Quick Dial or number keys in different groups, it is only counted as one item.
Faxing C Enter the Group number (01 to 09) with the number keys. Group number is displayed. If the group name is programmed, the group name is also displayed. 2 Note ❒ If you want to see the Group List, press the [GpD List]. If the other party is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] to find it. ❒ When you want to check the Group Dial List, press the [GpD List]. ❒ If you make a mistake, press the {Clear} } key or the {Stop} } key.
Reception Modes Reception Modes The machine can treat incoming fax messages and telephone calls in two ways. ❖ Telephone Mode When a call comes in, you have to pick up the optional handset or external telephone and decide whether the call is a fax message yourself. If you hear a voice, continue your conversation as you would using a normal telephone. If you hear high pitched beeps, instruct the machine to receive the fax by following the procedure below.
Faxing C Press [OK]. 2 The machine returns to the standby display. Note ❒ When you want to cancel the setting, press [Cancel].
3. Programming Own Name/Fax Header/Own Fax Number Make sure that all necessary settings are made before connecting your machine to the telephone line. ❖ Own Name This should be your name or company name, in 20 characters or less. During communication, if the other party's fax machine supports Own Name, this replaces the Own Fax Number that follows. This name will appear on the display of the other party's fax machine, and the name programmed on that machine will appear on yours.
Programming ❒ When the Optional ISDN Unit is installed, register using the “G3 Digital Line”. See p.192 “G3 Digital Line”, . Programming Own Name / Fax Header E Enter the code for “Program Own Name” with the number keys. F Enter your Own Name. The following procedure describes how to program Own Name and Fax Header. 3 A Press the {User Tools}} key. B Enter the code for “Fax Features” Reference See p.98 “Entering Characters” for how to enter characters. G Press [OK].
Own Name/Fax Header/Own Fax Number J Press [OK]. Editing Own Name / Fax Header The following procedure describes how to edit the Own Name. A Press the {User Tools}} key. The machine returns to the display in step H. Note ❒ When you program both Fax Header1 and Fax Header2, repeat from step H. K Press [PrevMenu] three times. L Press [Exit]. 3 B Enter the code for “Fax Features” with the number keys. C Enter the code for “Setup” with the number keys.
Programming F Press the {Clear}} key or the {Stop}} key, and then reenter the Number or Name. Deleting Own Name / Fax Header The following procedure describes how to delete the Fax Header. A Press the {User Tools}} key. Note ❒ When the {Stop} } key is pressed, all characters are deleted. 3 } key is pressed, ❒ When the {Clear} only one character is deleted. B Enter the code for “Fax Features” with the number keys. Reference See p.98 “Entering Characters” for how to enter characters. G Press [OK].
Own Name/Fax Header/Own Fax Number G Press [OK]. C Enter the code for “System Settings” with the number keys. D Enter the code for “G3 Analog Line” with the number keys. H Press [PrevMenu] three times. I Press [Exit]. 3 Note ❒ If it is not displayed, press [↑ ↑Prev.] or [↓ ↓Next]. E Press the code for “G3-1 Analog Line” with the number keys. Programming Own Fax Number The following procedure describes how to program Own Fax Number. A Press the {User Tools}} key.
Programming I Press [PrevMenu] four times. J Press [Exit]. D Enter the code for “G3 Analog Line” with the number keys. Note ❒ If it is not displayed, press [↑ ↑Prev.] or [↓ ↓Next]. 3 The machine returns to the standby display. E Press the code for “G3-1 Analog Line” with the number keys. Editing Own Fax Number The following procedure describes how to edit Own Fax Number. A Press the {User Tools}} key. B Enter the code for “Key Op. Tools” with the number keys. Then press the {#} } key.
Own Name/Fax Header/Own Fax Number H Press [OK]. Deleting Own Fax Number The following procedure describes how to delete Own Fax Number. A Press the {User Tools}} key. I Press [PrevMenu] four times. J Press [Exit]. 3 B Enter the code for “Key Op. Tools” with the number keys. Then press the {#} } key. C Enter The machine returns to the standby display. the code for “System Settings” with the number keys. D Enter the code for “G3 Analog Line” with the number keys.
Programming F Press the code for “Own Fax Number” with the number keys. G Press the {Stop}} key to delete the Number. 3 H Press [OK]. Note ❒ If you press [Cancel], the Own Fax Number is not deleted and the machine returns to the display in step F. I Press [PrevMenu] four times. J Press [Exit]. The machine returns to the standby display.
Quick Dial Quick Dial To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that location, just press that Quick Dial key to dial. Programming The following procedure describes how to program fax numbers in Quick Dial keys. There are 144 Quick Dials available.
Programming ❒ If a Quick Dial key with a prog r a m m e d d e s t in a t io n i s p r o grammed with Auto Document, the document is sent by just pressing the Quick Dial key. See p.99 “Auto Document”, . ❒ Make sure that the machine is in standby mode before the following procedure is performed. Checking a Programmed Quick Dial A Press [Status]. B Press the Quick Dial key in which you want to program the destination. A Press the {User Tools}} key.
Quick Dial ❒ If you want to program SUB, SEP, SID, PWD, Sub-address, and UUI, program them in this step. See p.78 “SUB/SID (SUB Code Transmission)”, , p.80 “SEP/PWD (SEP Code Polling Transmission)”, , p.82 “Sub-address”, and p.83 “UUI”, . Selecting the Line A Press the {Line Selection} } key to select line. Note ❒ Select G3, G4 or PABX.
Programming 3 B Press 0 or 1 to select "On". C Press [OK]. C Press [OK]. The machine returns to the display in step A. D Press [Exit]. Setting the Fax Information Service A Enter the code for “Fax Info. Service” w ith the num ber keys. The machine returns to the display in step A. D Press [Exit]. Selecting Fax Header B Press 0 or 1 to select "On”. A Enter the code for “Select Fax H e a de r” w ith th e nu m be r keys. B Press 0 or 1 to select "Fax Header 1" or “Fax Header 2”. C Press [OK].
Quick Dial K Press [OK]. Editing The following procedure describes how to edit fax numbers programmed in Quick Dial keys. A Press the {User Tools}} key. The machine returns to the display in step E. Note ❒ If you press [Cancel], the information you have just entered is deleted and the machine returns to the display in step E. L Press [PrevMenu] three times. M Press [Exit]. 3 B Enter the code for "Fax Features" with the number keys. C Enter the code for "Program/Delete" with the number keys.
Programming B Press the Quick Dial key in which you want to program the destination. Note ❒ If the destination is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] to find it. ❒ When you press [Cancel], the machine returns to the display in step E. 3 F Press the {Clear}} key or the {Stop}} key, and then reenter the Number. Note ❒ The {Clear} } key deletes one character at a time, and the { Stop} } key deletes the whole line. Changing the Line A Press the {Line Selection} } key to change line.
Quick Dial Note ❒ The {Clear} } key deletes one character at a time, and the { Stop} } key deletes the whole line. ❒ When you want to change or insert a letter in the middle of letters, press 0 or 1 to move the cursor and enter the new letter with the Quick Dial keys. Reference See p.98 “Entering Characters” for how to enter characters. B Press 0 or 1 to select "On" or “Off”. C Press [OK]. 3 I Press [OK]. The machine returns to the display in step A. D Press [Exit].
Programming C Press [OK]. The machine returns to the display in step A. D Press [Exit]. 3 Changing Fax Information Service A Enter the code for “Fax Info. Se rvice” with the num ber keys. K Press [OK]. The machine returns to the display in step E. Note ❒ If you press [Cancel], the information you have just entered is deleted and the machine returns to the display in step E. L Press [PrevMenu] three times. M Press [Exit]. B Press 0 or 1 to select "On” or “Off”.
Quick Dial F - Moving / Copying You can move or copy the destinations which are programmed in the Quick Dials to the other Quick Dial keys. When you select “Move”, the destination which is programmed in the first Quick Dial key is deleted and programmed in the newly selected Quick Dial key. When you select “Copy”, the destination which is programmed in the first Quick Dial key remains and is copied in the newly selected Quick Dial key.
Programming Deleting The following procedure describes how to delete fax numbers programmed in Quick Dial keys. Checking the Programmed Destinations on the Quick Dial keys A Press [Status]. A Press the {User Tools}} key. 3 B Enter the code for "Fax Features" with the number keys. B Press the Quick Dial key in which the destination you want to delete is programmed. C Enter the code for “Program/Delete” with the number keys. Note ❒ If the destination is not displayed, press [↑ ↑Prev.
Quick Dial G Press [Yes]. Quick Dial Key Label (Dial Label) You can print a template that can be used to make labels for Quick Dial keys. The template will have the destination or Group names programmed in Quick Dial keys on it. A Press the {User Tools}} key. The destination on the Quick Dial key is deleted. The machine returns to the display in step E. Note ❒ If you press [No], the destination on the Quick Dial key is not deleted, and the machine returns to the display in step E.
Programming Label Paper 3 74 1. Quick Dial key number 2. Destination The number of the Quick Dial key the destination is programmed in. The other party's name or Group name programmed in the Quick Dial.
Quick Dial 3. The name for Auto Document The name for the document programmed as the Auto Document. 4. The name for the program When a program is stored on the Quick Dial key, the name is printed. 5. The content for the User Function key The content of the User Function keys is printed.
Programming Speed Dial Programming If you program numbers in Speed Dials, you can specify the fax number simply by pressing the {Speed Dial} } key, and entering a two-digit ( or a three-digit with the optional Function Upgrade Unit ) Speed Dial number. The following procedure describes how to program fax numbers in Speed Dials.
Speed Dial Note ❒ You can specify codes 00 to 99. ❒ If you install the optional Function Upgrade Unit, you can program up to 1,000 numbers in Speed Dials. In this case codes 000 to 999 are used. ❒ Make sure that the machine is in standby mode before performing the following procedures. A Press the {User Tools}} key. E Enter the Speed Dial code you want to program using the number keys. Note ❒ If you make a mistake, press the {Clear} } key or the {Stop} } key, and then enter again.
Programming Note ❒ If a fax number is already programmed in this Speed Dial, the number is shown on the display. If you want to change the fax number, press the { Clear} } key and enter another number. ❒ You cannot omit the fax number. Be sure to program it. ❒ When the Optional ISDN Unit or the Optional Extra G3 Interface Unit is installed, you can select which line to use (G3 or G4) before entering the fax number. ❒ If you make a mistake, press the {Clear} } key or the {Stop} } key and try again.
Speed Dial Note ❒ If you program a name for a Speed Dial, the first letter is automatically selected as the Telephone Directory search letter. B Press 0 or 1 to select "On". ❒ See p.98 “Entering Characters” for how to enter characters. I Press [OK]. J If you want to set other items, press [Others]. C Press [OK]. 3 The machine returns to the display in step A. D Press [Exit]. Specifying a Search Letter A Enter the code for “Speed Dial Dir.” with the number keys.
Programming C Press [OK]. The machine returns to the display in step A. D Press [Exit]. 3 Selecting Fax Header A Enter the code for “Select Fax H e a de r” w ith th e nu m be r keys. B Press 0 or 1 to select "Fax Header 1" or “Fax Header 2”. K Press [OK]. The fax number, name and search letter are programmed. The machine returns to the display in step E. Note ❒ If you press [Cancel], the contents you have just entered is deleted and the machine returns to the display in step E.
Speed Dial Editing The following procedure describes how to edit programmed Speed Dial numbers. A Press the {User Tools}} key. Note ❒ If you make a mistake, press the {Clear} } key and enter again. Checking Programmed Speed Dial A Press [Status]. B Enter the code for the Speed Dial you want to change using the number keys. 3 B Enter the code for "Fax Features" with the number keys. C Enter the code for "Program/Delete" with the number keys.
Programming Changing the line I Press [OK]. A Press the {Line Selection} } key to change line. 3 Note ❒ Select G3, G4 or PABX. ❒ When the Optional Extra G3 Interface Unit or the Optional ISDN Unit is installed, you can select the line type for G3 by pressing the User Function key ({ { F1} } to { F10} }) in which the Line Selection function is assigned. See p.154 “User Function Keys”, . G Press [Name]. J If you want to edit other items, press [Others].
Speed Dial C Press [OK]. Changing Fax Header A Enter the code for “Select Fax H e ad er” w ith the nu mb er keys. The machine returns to the display in step A. D Press [Exit]. B Press 0 or 1 to select "Fax Header 1" or “Fax Header 2”. 3 Changing a Search Letter A Enter the code for “Speed Dial Dir.”with the number keys. C Press [OK]. B Press one of the Quick Dial keys to change the Speed Dial Search letter. C Press [OK]. The machine returns to the display in step A. D Press [Exit]. K Press [OK].
Programming Note ❒ If you press [Cancel], the contents you have just entered is deleted and the machine returns to the display in step E. L Press [PrevMenu] three times. M Press [Exit]. Note ❒ You cannot move or copy a destination to a Speed Dial key which is already used. A B C D 3 E Press the {User Tools} } key. Enter the code for “Fax Features” with the number keys. Enter the code for “Program/Delete” with the number keys. Enter the code for “Prog. Speed Dial” with the number keys.
Speed Dial ❖ The Destination is Moved or Copied to the Speed Dial key I J K Note ❒ You can change the settings for the destinations in the Speed Dial keys that are moved or copied. Press [OK]. Press [PrevMenu] three times. Press [Exit]. The machine returns to the standby display. Deleting C Enter the code for "Program/Delete" with the number keys. D Enter the code for “Delete Speed Dial” with the number keys. 3 Note ❒ If it is not displayed, press [↑ ↑Prev.] or [↓ ↓Next].
Programming Note ❒ If the Speed Dial code is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] to find it. I Press [Exit]. ❒ If you press [Cancel], the machine returns to the display in step E. F Press [Yes]. The machine returns to the standby display. 3 Note ❒ If you press [No], the Speed Dial is not deleted and the machine returns to the display in step E. G Press [Yes]. Note ❒ The machine returns to the display in step E.
Groups Groups If you regularly broadcast originals to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialed in sequence automatically. There are two ways of programming Groups: ❖ Programming groups in Quick Dial keys If you program a group in a Quick Dial key, you can specify that group by pressing a Quick Dial key. However, if you use Quick Dial keys to program groups, you will be able to program fewer Quick Dial keys .
Programming ❒ If you program 100 destinations with the number keys, Memory Transmission using the number keys becomes unavailable, and only Immediate Transmission is available. ❒ If you program a Group with the number keys when a file is waiting to be transmitted, a message is shown. You sometimes cannot program any more destinations even when the number of specified destination is 99 or less.
Groups Note ❒ If the number of the Group is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] to find it. ❒ When you press [Cancel], the machine returns to the display in step E. F Press 0 or 1 to select "Normal". G Press [Next]. ❒ If you make a mistake, press the {Clear} } key or the {Stop} } key and try again. The {Clear} } key deletes one character at a time, and the {Stop} } key deletes the whole line. ❒ You can use “Redial” when specifying the destination. See p.77 “Redial”, .
Programming I Press [Add]. B Enter the Group Name. See p.98 “Entering Characters” for how to enter characters. C Press [OK]. 3 Note ❒ When specifying a number with the Quick Dial key or the Speed Dial key, you can add a destination without pressing [Add]. J Enter the second destination. The machine returns to the display in step A. D Press [Exit]. K Repeat step I and step J to enter all destinations which are to be programmed in the Group.
Groups C Press [OK]. The machine returns to the display in step A. D Press [Exit]. M Press [OK]. Editing You can edit the group name or add destinations for programmed groups. To edit a destination: • For destinations programmed in Quick Dial or Speed Dial, edit the contents of the programmed Quick Dial or Speed Dial. • For destinations programmed with the number keys, delete the destination you want to edit from the group, and then program the new destination. 3 A Press the {User Tools}} key.
Programming E Enter the number of the Group you want to edit with the number keys. Checking a Programmed Group Dial 3 A Press [Status]. B Enter the number of the Group you want to edit with the number keys. Note ❒ If the number of the Group is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] to find it. F Change or add a destination. B Press the {Clear} } key or {Stop} } key and enter the fax number again.
Groups G If you want to set other items, press the [Others]. D Press [Exit]. Changing Assigned Quick Dial keys A Enter the code for “Assign Key” with the number keys. Note ❒ If you do not want to set other items, go to step H. 3 B Press the Quick Dial key in which you want to assign the Group. Editing Group Name A Enter the code for “Group Name” with the number keys. Note ❒ To search for a free Quick Dial, press [Status]. B Press the {Clear} } key or the {Stop} } key, and enter the New Group Name.
Programming H Press [OK]. The machine returns to the display in step E. 3 Note ❒ If you press [Cancel], the Group is not changed or added and the machine returns to the display in step E. I Press [PrevMenu] three times. J Press [Exit]. Deleting The following procedure describes how to delete a destination from a group. • When you delete a destination from a group programmed in a Quick Dial or a Speed Dial, the contents of the Quick Dial or Speed Dial are not deleted.
Groups E Enter the number of the Group in which you want to delete a destination with the number keys. Checking Programmed Group Dial A Press [Status]. B Enter the number of the Group in which you want to delete a destination with the number keys. G Press the {Clear}} key or {Stop}} key to delete the fax number. Note ❒ If you programmed the destination using the number keys, the {Clear} } key deletes one character at a time, and the {Stop} } key deletes the whole line.
Programming J Press [Exit]. The machine returns to the standby display. 3 To Delete an Entire Group A Press the {User Tools}} key. B Enter the code for "Fax Features" with the number keys. E Enter the number of the Group you want to delete with the number keys. Checking a Programmed Group Dial A Press [Status]. B Enter the number of the Group you want to delete with the number keys. Note ❒ If the number of the Group is not displayed, press [↑ ↑Prev.] or [↓ ↓Next] to find it. F Press [Yes].
Groups G Press [Yes]. The group is deleted. The machine returns to the display in step E. 3 Note ❒ If you press [No], the machine returns to the display in step E. H Press [PrevMenu] three times. I Press [Exit]. The machine returns to the standby display.
Programming Entering Characters This section describes how to enter characters. • ABC layout Available Characters • Letters: ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz • Symbols: – _ (space) . , ( ) / @ & $ ! ' # p % + : ; < = > ? ^ [ ] ` { | } ∼ ”¥ • Numbers: 0123456789 3 ❖ [Symbols] Press to enter symbols. ❖ [ABC/abc] Use to switch between upper and lower case. You can also use the {ABC/abc} } key on the Control Panel. Keys ❖ Number keys Use to enter numbers.
Entering Characters How to Enter Characters The following procedure describes how to enter characters. Entering Symbols A Press [Symbols]. Note ❒ When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. Entering Letters A Press [ABC/abc] to switch between 3 B Display the page with the desired symbol by pressing [↑ ↑Prev.] and [↓ ↓Next]. uppercase and lowercase.
Programming Entering Numbers A Press a number key. The number is entered and the cursor moves. How to Delete Characters Deleting One Character A Press the 0 or 1 keys to move the cursor to a character you want to delete. 3 How to Insert Characters A Press 0 or 1 to move the cursor to a position you want to insert a letter. B Press the {Clear}} key. B Press a Quick Dial letter key or select a symbol. The character at the cursor position is deleted. The character is inserted.
Entering Characters Deleting the Whole Line A Press the {Stop}} key. The whole line is deleted at a time. - Wild Cards When you program other parties' Own Name or Own Fax Numbers for multiple destinations, you can program a sequence of characters common to these identifications as a wild card instead of programming every identification. If a destination has an Own Name or Own Fax Number containing a wild card, the machine determines that the destination matches the programmed destination.
Programming 3 102
4. Troubleshooting Loading Paper in the Main Paper Tray If there is no paper in the main paper tray, the B indicator on the control panel lights. Use the following procedure to load paper. Important ❒ When loading paper, be careful not to pinch your fingers inside the machine. ❒ Before loading paper, make sure that the machine is not delivering a copy or a received fax message. ❒ Do not use stapled paper or conductive paper, such as carbon paper or silver coated paper.
Troubleshooting Adjusting Volume You can change the volume of the following sounds the machine makes. B Enter the code for “Fax Features” with the number keys. ❖ On Hook Sounds when you press the { On Hook Dial} } key. ❖ Transmission Sounds when the machine sends a message. C Enter the code for “Setup” with the number keys. ❖ Reception Sounds when the machine receives a message. 4 ❖ Dialing After pressing the {Start} } key, this sound is made until the line connects to the destination.
Adjusting Volume F Press 0 or 1 to adjust the volume. G Press [OK]. - Emit a Beep When a Communication is Complete If you set “Emit a beep when a communication is complete” on with the User Parameters (switch 01 bit 6), a beep will be emitted when a communication is complete. This is useful for knowing when a fax message has been received or a transmission is complete. See p.178 “User Parameters”, . 4 The machine returns to the display in step D.
Troubleshooting Indicators M When the Cover Open Warning Indicator is Lit This indicator lights and a message appears on the display to alert you that a cover on the main machine or in the paper supply area is open. Check the display message and close the cover(s). 4 x When the Paper Jammed Indicator is Lit This indicator lights when paper is jammed in the machine. Check the message shown on the display and remove the jammed paper. Reference p.108 “Clearing Original Jams” p.
Indicators B Send your fax message as you would normally. Reference p.34 “Memory Transmission” p.39 “Immediate Transmission” B When the Paper Supply Indicator is Lit This indicator lights when not much paper is left in the trays or when no paper is left in the trays. When not much paper is left in the trays, the indicator lights yellow. When no paper is left in the trays, the indicator lights red. Load paper when this indicator lights. Reference For how to load paper, see p.
Troubleshooting Clearing Original Jams If an original is jammed, the x indicator on the Control Panel lights and the following display is shown. B While squeezing the release lever, open the ADF unit. Perform the following procedure to clear the jammed original. 4 Clearing Original Jams in the ADF If you experience frequent original jams in the ADF, clean the ADF or obtain a new ADF Maintenance Unit. See p.267 “Maintaining Your Machine”, .
Clearing Original Jams In the lower unit A While supporting the ADF unit with your hand, gently pull out the jammed original. Clearing Original Jams in the Bypass Tray A While squeezing the release lever, open the ADF unit. 4 Important ❒ If you pull the original out too strongly, it could rip or the machine could be damaged. B While supporting the ADF unit with your hand, gently pull out the jammed original. D Close the ADF cover / ADF unit making sure it clicks firmly into place.
Troubleshooting Clearing Paper Jams If a copy, fax, or printed paper is jammed, the x indicator on the Control Panel lights and a message appears on the display indicating the location of the jam. ❒ If paper jams occur in the optional paper tray unit, see p.261 “Clearing a Paper Jam in the Optional Paper Tray Unit”, . Clearing Paper Jams in the Fusing Unit 4 Perform the following procedure to clear the jammed paper.
Clearing Paper Jams C Pull out the jammed paper. ❖ When paper is caught in the upper unit When paper is caught in the lower unit A Remove the paper by pulling the whole page upwards. 4 ❖ When paper is caught in the upper and lower unit Important ❒ If you pull the paper out too strongly, it could rip or the machine could be damaged. D Return the fusing unit pressure release levers to their original position.
Troubleshooting Clearing Paper Jams in the Main Paper Tray A Open the main paper tray side cover in the direction of the arrow. C Close the side cover making sure it clicks firmly into place. D Pull out the main paper tray in the direction of the arrow. 4 E If there is jammed paper, slowly B If there is jammed paper, slowly pull it out. pull it out. Important ❒ If you pull the paper out too strongly, it could rip or the machine could be damaged.
Replacing the Toner Cartridge Replacing the Toner Cartridge When the toner has almost run out, the D indicator blinks, and ” Low toner supply. ” is displayed. After this message is displayed, about 100 pages can be printed, but replace the toner cartridge soon. When there is no toner, the D indicator lights, and “Out of toner. Replace cartridge using instructions inside the unit.” is displayed. Print- ing is not possible. R WARNING: • Do not incinerate spilled toner or used toner.
Troubleshooting B Grasp the handles at both ends and remove the toner cartridge. C Shake the new toner cartridge left 4 and right, and back and forth about 7 or 8 times. Important ❒ Using the cartridge without removing the seal could damage the machine. Always remove the seal before using a new cartridge. ❒ Be sure to pull the seal horizontally when removing it. Pulling it from above or below can cause toner to easily spill out. ❒ Be careful not to get toner on your hands or clothes.
Error Messages Error Messages The following messages may appear while you are operating or programming the machine. Message Problem and Solution Communication error: press the Stop key. An error occurred during Immediate Transmission. Press the {Stop} } key and re-send the original. Note ❒ There may be a problem with the machine or the telephone line (e.g. noise or cross talk). If the error re-occurs frequently, contact your service representative. Document Misfeed. Scanned pages have been deleted.
Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Solution Refer to Cannot transmit or receive. The line cord may have become disconnected. Make sure it is correctly connected. See p.286 “Connecting to a Telephone Line”, . You want to cancel a Memo- If the original is being ry Transmission. stored, press the {Stop} } key. 4 See p.36 “Canceling a Memory Transmission”. If the original is being sent, press [Delete] in the [Info.
Solving Problems Problem Solution You cannot add any destinations to a Group even though the maximum capacity does not seem to have been reached. 100 (with the optional Func- See p.49 “Using Quick Dials” or tion Upgrade Unit, it is p.49 “Using Speed Dials”. 1000) destinations have been programmed with the number keys. Program additional destinations with Quick Dials or Speed Dials instead. Cannot print onto paper even though it is of an appropriate size. Make sure the paper size de- See p.
INDEX A Add Toner Indicator, 22, 106 Adjusting Volume Alarm, 104 Dialing, 104 On Hook, 104 Reception, 104 Scroll key, 104 Transmission, 104 Advanced Features, 14 Alarm Indicators, 22 Auto Document Feeder (ADF), 18 Auto Receive, 53 B Basic Features (this manual), 14 Bypass Tray Cover, 19 Bypass Tray (Option), 20 C Call Service Indicator, 22, 107 Characters Available Characters, 98 Entering, 98 Keys, 98 Clearing Original Jams, 108 Clearing Paper Jams, 110 Clearing Paper Jams in the Fusing Unit, 110 Clearing
G G3 Line Connector, 19 Getting Started, 17 Groups, 50, 87 Deleting, 94 Dialing, 50 Editing, 91 Programming, 87 H Halftone, 21 Handset / External Telephone Connector, 19 Handset (Option), 18 How to Read this Manual, 11 I Image Density, 42, 44 Image Density key, 21 Immediate Transmission, 29, 39 Canceling, 41 Indicator Add Toner Indicator, 106 Call Service, 107 Confidential Reception/Memory Lock, 107 Cover Open Warning, 106 Paper Jammed, 106 Paper Supply, 107 Indicators, 106 Inserting Characters, 100 L {L
Q Quick Dial, 63 Deleting, 72 Dialing, 49 Dial label, 73 Editing, 67 Programming, 63 Quick Dial Key Flip Plate, 23 Quick Dial keys, 23 R Rear View, 19 Receive File Indicator, 23 Reception Mode Selecting, 53 Reception Modes Auto Receive, 53 Telephone Mode, 53 Replacing the Toner Cartridge, 113 Resolution, 42 {Resolution} } key, 21 Restricted Access, 25 RTI→Own Name, 55 T Telephone Mode, 53 tonal signals, 47 Tone, 47 Toner Cartridge Replacing, 113 {Transmission Mode} } key, 22 Transmission Modes, 29 Trouble
USA ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the ACTA product labeling number or the FCC registration number, and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company. 2. The following is applicable only for an equipment using an analog G3 line. This equipment uses the RJ11C USOC jack.
Operating Instructions Type for 3799/F9199/LF510 AG/5510L Type for 3799nf/F9199nf/LF515e AG/5510NF Printed in Japan UE USA H310-8600A
