Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files by Scan to Folder 3 Delivering Scan Files 4 Using the Network TWAIN Scanner Function 5 Various Scan Settings 6 Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Manual for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
• • • • • • Quick Reference Fax Guide Quick Reference Printer Guide Quick Reference Scanner Guide PostScript3 Supplement UNIX Supplement Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
TABLE OF CONTENTS Manual for This Machine ........................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 Names of Major Options ............................................................................................1 Scanner Mode.............
3. Delivering Scan Files Before Delivering Scan Files ..............................................................................71 Delivering Scan Files ...............................................................................................71 Preparation for Delivering ........................................................................................ 72 Installing DeskTopBinder Lite from Provided CD-ROM ...........................................73 Network Delivery Scanner Screen .........
Values of Various Set Items for Transmission/Delivery Function ................129 Transmission..........................................................................................................129 The Network Delivery Function ..............................................................................131 Specifications.....................................................................................................132 INDEX......................................................................
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How to Read This Manual This section describes how to read this manual through symbols used. Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine. Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.
Scanner Mode This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scan files There are several methods you can use to send captured data as files to computers.
Display and Key Operation ALP001S 1. Selection keys 2. {Escape} key Press to select an item displayed at the bottom of the screen. Example: the standby screen Press to cancel operation or return to the preceding display. • When the instruction "press [ ] to switch to the E-mail screen" is given in this manual, press the left selection key. • When the instruction "press [Manual] " is given in this manual, press the center selection key.
Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press {User Tools/Counter}. For details about setting methods, see General Settings Guide. Important ❒ The Scanner Features screen is displayed only when Function Upgrade Option is installed. ❖ Scan Settings Items Description Default Scan Settings Allows you to specify the default resolution and scan size. Original Setting Allows you to specify the default scanning area. Mixed Orig.
❖ Send Settings Items Description TWAIN Standby Time Allows you to select the machine's response if a client computer tries to use the TWAIN scanner while scanning is in progress. File Type Priority Allows you to specify the default file format of scan files. Compression (B&W) Allows you to specify a compression method for files scanned in black and white. Compress. (Gray/Full Clr) Allows you to specify a compression method for files scanned in gray scale or full color. Print&Del.
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1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail. Outline of Sending Scan Files by E-mail This section outlines the function for sending scan files by e-mail. ZZZ508S 1. This machine 3. Client computer A scan file can be attached to an e-mail and sent to a mail server.
Sending Scan Files by E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by email. 1 Important ❒ This function is available only when Function Upgrade Option is installed. A Connect the machine to the network. Connect the machine to the network using an Ethernet or IEEE 1394 cable, or wireless LAN (IEEE 802.11b).
Before Sending Scan Files by E-mail Registering E-mail Address to Address Book You can register frequently used e-mail addresses to the address book. You can register frequently used e-mail addresses in the address book. Register e-mail addresses in [Address Book Management] under [Administrator Tools] from [System Settings]. Addresses can also be registered as groups.
Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail.
Before Sending Scan Files by E-mail 1. E-mail icon 5. [Options] Indicates that the E-mail screen is displayed. Press to make the scan settings and specify formats of files you want to send. 2. Destination field 6. [Add Dest] Displays a selected destination. If multiple destinations are selected, press {U} or {T} to display the destinations in the order they were selected. To check the selected destination, press {Check Destination}.
Sending Scan Files by E-mail Basic Procedure for Sending E-mail This section describes the basic operation for sending scan files by e-mail. 1 Important ❒ This function is available only when Function Upgrade Option is installed. A Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. B If the Network Delivery Scanner or Scan to Folder screen is displayed, press [ ] to switch to the E-mail screen. C Place originals. D Select the destination.
Basic Procedure for Sending E-mail G Press {Start}. Scanning starts. You must press {q} to send scan files that are scanned from the exposure glass. Scan files that are scanned from the ADF are sent immediately. 1 H If you still have originals to send, place them on the machine, and then press {Start}. Repeat this step until all originals are scanned. I After all originals are scanned, press {q}. Transmission starts.
Sending Scan Files by E-mail Specifying Destination This section explains how to specify e-mail destinations.
Specifying Destination Selecting a destination from a list Use the following procedure to select a destination from the list. A Press {Search Destination}. 1 ALP003S B Press {U} or {T} to select [Display Destination List], and then press {OK}. C Press {U} or {T} to select the destination from the list, and then press {V}. The check box on the left side of the selected destination is selected. Repeat this step to add more destinations. D Press {OK}.
Sending Scan Files by E-mail Using a registration number to select a destination Select the destination from the machine’s address book using its registration number. A Press {Search Destination}. 1 ALP003S B Press {U} or {T} to select [Search by Registration No.], and then press {OK}. C Use the number keys to enter the three-digit number assigned to the destination, and then press {OK}. Example: To enter 003 Press {3}, and then press {OK}. D Press {V}.
Specifying Destination E Press {OK}. 1 Note ❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a search object appears when you press {Search Destination}. On the screen, select [Search Address Book], and then press {OK}. Searching for a destination by name Use the following procedure to search by name for a destination in the machine's address book. A Press {Search Destination}. ALP003S B Select [Search by Name], and then press {OK}.
Sending Scan Files by E-mail D Press {U} or {T} to select the destination, and then press {V}. 1 The check box on the left side of the selected destination is selected. E Press {OK}. Note ❒ Up to 100 destinations can be displayed as search results. ❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a search object appears when you press {Search Destination}. On the screen, select [Search Address Book], and then press {OK}.
Specifying Destination C Enter the beginning of the e-mail address, and then press {OK} twice. 1 Destinations that match the search conditions are displayed. D Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected. E Press {OK}. Note ❒ If under [System Settings], [LDAP Search] is set to [On], a screen to select a search object appears when you press {Search Destination}.
Sending Scan Files by E-mail Manual Entry of an E-mail Address This section explains how to enter an e-mail address manually. A Press [Manual]. 1 B Enter the e-mail address. C Press {OK}. Note ❒ Depending on the security settings, [Manual] may not be displayed. For details, consult the administrator. ❒ To modify or change an entered e-mail address, press [EditDest]. ❒ To add another destination, press [Add Dest], and then enter an e-mail address.
Specifying Destination Searching for a Destination in the LDAP Server By accessing an LDAP server, you can search for destinations and select them. 1 Important ❒ To use this function, you must connect an LDAP server to the network. In addition, under [System Settings], you must register the server and set [LDAP Search] to [On]. For details, see General Settings Guide. A Press {Search Destination}. ALP003S B Select [Search LDAP], and then press {OK}. C Select [Select Server], and then press {OK}.
Sending Scan Files by E-mail E Select [Advanced Search], and then press {OK}. 1 F Specify the search conditions. The following example uses fuzzy search by destination name. Select [Name], and then press {OK}. G Enter the beginning of the destination name. Whether the search is based on surname or first name depends on how the administrator has configured searching. H Press {OK}. I Press {U} or {T} to select [Fuzzy Search], and then press {OK}. ~ appears on the left side of the specified condition.
Specifying Destination K Press [Search]. 1 Destinations that match the search conditions are displayed. L Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected. M Press {OK}. Note ❒ Up to 100 destinations can be displayed as search results. ❒ If an e-mail address returned by the LDAP server is too long, it will be impossible to specify it as the destination.
Sending Scan Files by E-mail • [Exact Match]: The names which correspond to an entered character or characters are targeted. Example) To find "ABC", enter "ABC". • [Fuzzy Search]: a vague search (The function of this vague search depends on the system supported by the LDAP server.) 1 Reference p.
Specifying Destination Checking Selected Destinations This section explains how to check selected destinations. There are two methods you can use to check them: 1 ❖ Checking in the destination field You can use the destination field to check which destination is selected. If multiple destinations are selected, press {U} or {T} to display the destinations in the order they were selected. ❖ Checking on the control panel To check a selected destinations, press {Check Destination}.
Sending Scan Files by E-mail Registering Manually-Entered E-mail Address to Address Book This section explains how to register a manually entered destination in the machine's address book. You can also register a destination selected from the LDAP server to the address book. 1 A Press {Check Destination}. ALP003S B Press {U} or {T} to display the destination you want to register, and then press [Program]. C Enter the name, and then press {OK}. D Press [Dest.] and [Reg. No.
Specifying Destination E Press {Escape}. 1 Note ❒ Depending on the security settings, [Program] may not appear. In such case, you cannot complete the registration.
Sending Scan Files by E-mail Specifying Sender This section explains how to specify the e-mail sender. To send e-mails, you must specify the name of the sender.
Specifying Sender Selecting a Sender Registered to a Quick Dial Key This section explains how to select a sender registered to a Quick Dial key. For details about how to register e-mail senders to Quick Dial keys, see General Settings Guide. 1 A Press [Options]. B Select [Sender's Name], and then press {OK}. C Press the Quick Dial key to which the sender is registered. ALP002S D Press {OK}. "Programmed" appears, and then the Send Options screen reappears.
Sending Scan Files by E-mail Selecting a Sender from the List This section explains how to select a sender from the machine's address book list. A Press [Options]. 1 B Select [Sender's Name], and then press {OK}. C Press {Search Destination}. ALP003S D Press {U} or {T} to select [Display Destination List], and then press {OK}. E Press {U} or {T} to select the sender, and then press {V}. The check box on the left side of the selected sender is selected.
Specifying Sender F Press {OK}. 1 G Press {OK}. "Programmed" appears, and then the Send Options screen reappears. Using a Registration Number to Specify a Sender Name This section explains how to select a sender by entering his/her registration number. A Press [Options]. B Select [Sender's Name], and then press {OK}. C Press {Search Destination}.
Sending Scan Files by E-mail D Press {U} or {T} to select [Search by Registration No.], and then press {OK}. 1 E Use the number keys to enter the three-digit number assigned to the sender, and then press {OK}. Example: To enter 001 Press {1}, and then press {OK}. F Press {V}. The check box on the left side of the selected sender is selected. G Press {OK}. H Press {OK}. "Programmed" appears, and then the Send Options screen reappears.
Specifying Sender Searching for a Sender by Name This section explains how to search by name for a sender in the machine's address book. 1 A Press [Options]. B Select [Sender's Name], and then press {OK}. C Press {Search Destination}. ALP003S D Select [Search by Name], and then press {OK}. E Enter the beginning of the sender name, and then press {OK} twice. Senders that match the search conditions are displayed.
Sending Scan Files by E-mail F Press {U} or {T} to select the sender, and then press {V}. 1 The check box on the left side of the selected sender is selected. G Press {OK}. H Press {OK}. "Programmed" appears, and then the Send Options screen reappears. Note ❒ Up to 100 destinations can be displayed as search results.
Specifying Sender Searching for a Sender by E-mail Address This section explains how to search by e-mail address for a sender in the machine's address book. 1 A Press [Options]. B Select [Sender's Name], and then press {OK}. C Press {Search Destination}. ALP003S D Select [Search by E-mail Address], and then press {OK}. E Enter the beginning of the sender's e-mail address, and then press {OK} twice. Destinations that match the search conditions are displayed.
Sending Scan Files by E-mail F Press {U} or {T} to select the destination, and then press {V}. 1 G Press {OK}. H Press {OK}. "Programmed" appears, and then the Send Options screen reappears. Note ❒ Up to 100 destinations can be displayed as search results.
Checking the E-mail Results Checking the E-mail Results This section explains the items that appear on the screen and how to display Transmission Files Status. Press {Job Information} to display Transmission Files Status. You can use this screen to check E-mail, Scan to Folder, and delivery results. 1 ❖ Transmission Files Status ALP004S 1. Date / Time 3.
Sending Scan Files by E-mail 1 38
2. Sending Scan Files by Scan to Folder Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Scan Files by Scan to Folder This section explains the necessary preparations and the procedure for sending scan files by Scan to Folder. Outline of Sending Scan Files by Scan to Folder This section outlines the function for sending scan files by Scan to Folder. Sending scan files to shared folders ZZZ509S 1.
Sending Scan Files by Scan to Folder Sending scan files to the FTP server 2 ZZZ510S 1. This machine 3. Client computer You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. You can browse scanned files saved to an FTP server from a client computer. You need to have an FTP client program on the computer to connect to an FTP server. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network.
Before Sending Scan Files by Scan to Folder Sending scan files to NetWare server 2 ZZZ511S 1. This machine 3. Client computer You can send scan files to NetWare folders. To send scan files to NetWare folders, use the NCP protocol. To download images, a computer must be running the NetWare client and be logged onto the server. 2. NetWare server You can use this server to share files over the network via NetWare. By sending image data to the server, images can be stored on the server.
Sending Scan Files by Scan to Folder Preparation for Sending by Scan to Folder This section explains the preparation and settings for sending scan files by Scan to Folder. Important ❒ This function is available only when Function Upgrade Option is installed. 2 ❒ Files can be sent to shared folders on client computers. ❒ Files can also be sent to FTP servers if any exist on the network. ❒ Files can also be sent to NetWare servers if any exist on the network. A Connect the machine to the network.
Before Sending Scan Files by Scan to Folder Registering Destination Folders to Address Book You can register the addresses of frequently-used destination folders in the address book. Register the folder addresses in [Address Book Management] under [Administrator Tools] from [System Settings]. These addresses can also be registered as groups.
Sending Scan Files by Scan to Folder Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder.
Before Sending Scan Files by Scan to Folder 1. Scan to Folder icon 5. [Options] Indicates that the Scan to Folder screen is displayed. Press to make the scan settings and specify formats of files you want to send. 2. Destination field 6. [Add Dest] Displays a selected destination. If multiple destinations are selected, press {U} or {T} to display the destinations in the order they were selected. To check the selected destination, press {Check Destination}.
Sending Scan Files by Scan to Folder Basic Procedure for Sending by Scan to Folder This section describes the basic operation for sending scan files by Scan to Folder. Important ❒ This function is available only when Function Upgrade Option is installed. A Make sure that no previous settings remain. 2 If a previous setting remains, press {Clear Modes}. B If the Network Delivery Scanner or E-mail screen is displayed, press [ ] key to switch to the Scan to Folder screen. C Place originals.
Basic Procedure for Sending by Scan to Folder H After all originals are scanned, press {q}. Transmission starts. Note ❒ If you have selected two or more destinations, the destinations can be made to appear one by one by pressing {U} or {T}. ❒ To cancel a selected destination, display the destination in the destination field, and then press {Clear/ Stop}. To cancel a destination selected from the address book, press the selected destination again. ❒ To cancel scanning, press {Clear/ Stop}. 2 Reference p.
Sending Scan Files by Scan to Folder Specifying a Destination Folder This section explains how to specify Scan to Folder destinations.
Specifying a Destination Folder Selecting a Destination Registered in the Machine’s Address Book This section explains how to select a destination from the machine’s address book. Important ❒ To use this function, you must register destinations in [System Settings] in advance.
Sending Scan Files by Scan to Folder C Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected. Repeat this step to add more destinations. 2 D Press {OK}. Note ❒ To cancel a selected destination, press {U} or {T} to select the target destination, and then press {W}. ❒ Depending on the security settings, some destinations may not appear in the destination list.
Specifying a Destination Folder C Using the number keys, enter the three-digit registration number assigned to the destination, and then press {OK}. Example: To enter 002 Press {2}, and then press {OK}. 2 D Press {V}. The check box on the left side of the selected destination is selected. E Press {OK}. Searching for a destination by name Use the following procedure to search by name for a destination in the machine's address book. A Press {Search Destination}.
Sending Scan Files by Scan to Folder B Select [Search by Name], and then press {OK}. C Enter the beginning of the destination name, and then press {OK} twice. 2 Destinations that match the search conditions are displayed. D Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected. E Press {OK}. Note ❒ Up to 100 destinations can be displayed as search results.
Specifying a Destination Folder Search for a destination by folder path Use the following procedure to search by folder path for a destination in the machine's address book. A Press {Search Destination}. 2 ALP003S B Select [Search by Folder Name], and then press {OK}. C Enter the beginning of the folder path, and then press {OK} twice. Enter the folder path in the following format: \\computer name\folder name. Destinations that match the search conditions are displayed.
Sending Scan Files by Scan to Folder E Press {OK}. 2 Note ❒ Up to 100 destinations can be displayed as search results. Sending Scan Files to a Shared Folder on the Network This section explains how to specify the destination when sending files to a shared network folder. Important ❒ A shared folder must be created on a client computer in advance. ❒ Depending on the operating system of the client computer, access to the shared folder may require authentication.
Specifying a Destination Folder C Select [Manual Entry], and then press {OK}. D Enter the path to the destination folder, and then press {OK}. 2 The following is an example of a path where the folder name is “user” and the computer name is “desk01”: \\desk01\user Instead of specifying the destination using its computer name, you can also use its IPv4 address. E Enter a user name used to log on to the client computer, and then press {OK}.
Sending Scan Files by Scan to Folder H The test result appears. Press [Exit]. I Press {OK}. 2 Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ IPv4 address entry is supported by Windows98/Me/2000/XP, Windows NT4.0, and Windows Server 2003. ❒ To modify or change an entered folder path, press [EditDest].
Specifying a Destination Folder Specify the path by browsing to a destination folder Use the following procedure to specify a destination folder path by browsing computers on the network. A Press [Dest.:]. 2 B Select [SMB], and then press {OK}. C Press [Browse Network], and then {OK}. A list of domains or work groups on the network appears. D Select the domain or workgroup that includes the destination folder you want to specify, and then press {OK}. E Select the destination computer.
Sending Scan Files by Scan to Folder F A login screen appears if authentication is required. Enter a user name and password used to log on to the client computer, and then press {OK}. 2 G Select the destination folder, and then press [Apply]. If you cannot find the destination folder, press {U} or {T}. Select the folder, and then press {OK}. The folder opens. Press [Up] or {Escape} to go up one level. H Press {OK}. I Press [Com.Test]. J The test result appears. Press [Exit]. K Press {OK}.
Specifying a Destination Folder Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ If you press [Cancel] while browsing the network, the Path Entry Method screen reappears. ❒ Computer and shared folder names containing more than 12 characters cannot be displayed.
Sending Scan Files by Scan to Folder C Enter the FTP server name, and then press {OK}. Instead of specifying the destination using its server name, you can also use its IPv4 address. 2 D If you change the port number specified under [System Settings], enter a new number using the number keys, and then press {OK}. E Enter the user name, and then press {OK}. F Enter the password, and then press {OK}. G Enter the path to the destination folder, and then press {OK}.
Specifying a Destination Folder H Press [Com.Test]. A connection test starts. 2 I The test result appears. Press [Exit]. J Press {OK}. Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ The connection test may take time. ❒ You can register the destination path in the machine’s address book. For details, see “Registering Manually-Entered E-mail Address to Address Book”. Reference p.
Sending Scan Files by Scan to Folder Entering the path to a destination folder Use the following procedure to enter the path to an NDS tree or NetWare server manually. A Press [Dest.:]. 2 B Select [NCP], and then press {OK}. C Select the connection type. Press [NDS] to specify the folder in the NDS tree. Press [Bindery] to specify the folder on the NetWare server. D Select [Manual Entry], and then press {OK}. E Enter the destination folder path, and then press {OK}.
Specifying a Destination Folder F Enter a user name used to log on to the NDS tree or NetWare server, and then press {OK}. 2 If you select [NDS] for connection type, enter the user name, and then enter the name of the context containing the user object. If the user name is “user” and the name of the Context is “context”, the user name will be “user.context”. G If a password is specified for the log on user, enter it, and then press {OK}. The Confirm Destination screen appears. H Press [Com.Test].
Sending Scan Files by Scan to Folder ❒ Even if the connection test was successful, the machine may fail to transfer the file if you do not have write privileges for the file or there is not enough free hard disk space. ❒ You can register the destination path in the machine’s address book. For details, see “Registering Manually-Entered E-mail Address to Address Book”. Reference p.
Specifying a Destination Folder E Select the NDS tree or NetWare server that contains the required destination folder, and then press {OK}. 2 A list of NDS tree contexts or NetWare server volumes appears. F A login screen appears if authentication is required. Enter a user name and password, and then press {OK}. G Select a context or volume that contains the required destination folder, and then press {OK}. A list of destination folders appears.
Sending Scan Files by Scan to Folder J The destination is displayed. Check the destination is correct, and then press {OK}. 2 Note ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ Only folders that you have the read privileges for are displayed. ❒ If the language used for the NDS tree or by the NetWare server differs from that used by the machine, file names in the NDS tree or on the NetWare server might appear garbled.
Specifying a Destination Folder Checking Selected Destinations This section explains how to check selected destinations. A In the destination field, check which destinations are selected. If multiple destinations are selected, press {U} or {T} to display the destinations in the order they were selected. 2 Note ❒ Press {Check Destination} on the control panel to check selected destinations.
Sending Scan Files by Scan to Folder Registering Specified Destination Folder Path to Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. A Press {Check Destination}. 2 ALP003S B Press {U} or {T} to display the destination you want to register, and the press [Program]. C Enter the name, and then press {OK}. D Press [Dest.] and [Reg. No.] to specify registration information.
Checking the Scan to Folder Results Checking the Scan to Folder Results This section explains the items that appear on the screen and how to display Transmission Files Status. Press {Job Information} to display Transmission Files Status. You can use this screen to check E-mail, Scan to Folder, and delivery results. 2 ❖ Transmission Files Status ALP006S 1. Date / Time 4.
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3. Delivering Scan Files The ScanRouter delivery software enables you to deliver scan files by various methods. Before Delivering Scan Files This section describes the necessary preparations and the procedure for using the network delivery scanner. Important ❒ To use the network delivery scanner, you need a delivery scanner on which the optional ScanRouter delivery software is installed. You also need to register data about destinations and senders in the delivery server.
Delivering Scan Files Preparation for Delivering This section explains the preparation and settings for delivering scan files. Important ❒ This function is available only when Function Upgrade Option is installed. ❒ The network delivery scanner requires a delivery server that has software such as the optional ScanRouter delivery software installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software.
Before Delivering Scan Files Installing DeskTopBinder Lite from Provided CD-ROM This section explains how to use the supplied "Scanner/PostScript® Drivers and Utilities" CD-ROM to install DeskTopBinder Lite on a client computer. To view or receive files delivered to in-trays, you must first install DeskTopBinder Lite on the client computer. A Make sure Windows®is running on the client computer, and then insert the “Scanner/PostScript Drivers and Utilities” CD-ROM into the CD-ROM drive.
Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scanner. ❖ Main screen 3 ALO005S ❖ When a destination is entered manually ALO006S 1. Network Delivery Scanner icon 4. [Manual] Indicates that the Network Delivery Scanner screen is displayed. To send a file by e-mail via the delivery server to a destination not registered in the delivery server’s Destination List, press this key to display the soft keyboard.
Before Delivering Scan Files 5. [Options] 7. [EditDest] Press to make the scan settings and specify formats of files you want to send. When changing an e-mail address that has been entered, press [EditDest], and then enter the new e-mail address. 6. [Add Dest] When selecting multiple destinations after a manual entry of an e-mail address, press [Add Dest], and then enter the e-mail address of the destination.
Delivering Scan Files Basic Delivery Procedure This section describes the basic operation for delivering scan files using the network delivery scanner. Important ❒ This function is available only when Function Upgrade Option is installed. ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. A Make sure that no previous settings remain. 3 If a previous setting remains, press {Clear Modes}.
Basic Delivery Procedure F Press [Options], select [Sender's Name], and then specify the sender. If you specify the sender, data about the sender will be attached to the delivered file. Select the sender from those registered in the delivery server. For details, see “Specifying a Destination”. G Press {Start}. 3 Scanning starts. You must press {q} to send scan files that are scanned from the exposure glass. Scan files that are scanned from the ADF are sent immediately.
Delivering Scan Files Reference p.95 “Various Scan Settings” p.79 “Specifying a Destination” p.
Specifying a Destination Specifying a Destination This section explains how to specify delivery destinations. You can select delivery destinations registered in the “Destination List” of the delivery server by any of the following methods: • Select a destination using the Quick Dial keys • Select a destination registered in the “Destination List” of the delivery server Selecting a Destination Using a Quick Dial Key 3 This section explains how to select a destination using a Quick Dial key.
Delivering Scan Files Selecting a destination from the list Use the following procedure to select a destination from the list. A Press {Search Destination}. 3 ALP003S B Press {U} or {T} to select [Display Destination List], and then press {OK}. C Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected. Repeat this step to add more destinations. D Press {OK}.
Specifying a Destination Using a registration number to select a destination Select a destination by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press {Search Destination}. 3 ALP003S B Press {U} or {T} to select [Search by Registration No.], and then press {OK}.
Delivering Scan Files E Press {OK}. Searching for a destination by name Use the following procedure to search by name for a destination in the delivery server's Destination List. 3 A Press {Search Destination}. ALP003S B Select [Search by Name], and then press {OK}. C Enter the beginning of the destination name, and then press {OK} twice. D Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected.
Specifying a Destination E Press {OK}. Note ❒ Up to 100 destinations can be displayed as search results. 3 Searching for a destination by comment Use the following procedure to search by comment for a destination in the delivery server's Destination List. The Search by Comment function searches for a destination using the comment (one of the registration items required by the ScanRouter delivery software) as a keyword. A Press {Search Destination}.
Delivering Scan Files D Press {U} or {T} to select the destination, and then press {V}. The check box on the left side of the selected destination is selected. E Press {OK}. 3 Checking Selected Destinations This section explains how to check selected destinations. A In the destination field, check which destinations are selected. If multiple destinations are selected, press {U} or {T} to display the destinations in the order they were selected.
Checking the Status of Delivery Checking the Status of Delivery This section explains which items can be displayed on the screen and how to display Transmission Files Status. To display Transmission Files Status, press {Job Information}. You can use this screen to check E-mail, Scan to Folder, and delivery results. ❖ Transmission Files Status 3 ALP007S 1. Date / Time 3.
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4. Using the Network TWAIN Scanner Function You can use this machine to scan originals into a client computer over the network. When Using as a TWAIN Scanner This section explains the necessary preparations and the procedure for using the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. For details about installing the TWAIN driver, see “Installing the TWAIN Driver from the Supplied CD-ROM”.
Using the Network TWAIN Scanner Function Outline of the TWAIN Scanner Function This section outlines the network TWAIN scanner function. In the TWAIN scanner mode, you can share this machine among multiple computers. Therefore, you don't have to prepare a special computer for scanner or reconnect the scanner and each computer every time you need to use it. 4 ZZZ514S 1. This machine 2.
When Using as a TWAIN Scanner Preparation for Using the Network TWAIN Scanner This section explains the preparation and settings for using the network TWAIN scanner function. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder, must be installed on the client computer. DeskTopBinder Lite is on the supplied CD-ROM. For details about installing DeskTopBinder Lite, see “Installing DeskTopBinder Lite from Provided CD-ROM”. A Connect the machine to the network.
Using the Network TWAIN Scanner Function Installing TWAIN Driver from Provided CD-ROM This section explains how to install the TWAIN driver on a client computer from the supplied “Scanner/PostScript® Drivers and Utilities” CD-ROM. To use the TWAIN scanner function, you need to install the TWAIN driver on the client computer. A Start Windows, and then insert the CD-ROM labeled “Scanner/PostScript® Drivers and Utilities” into the CD-ROM drive of the client computer.
Basic Procedure for Scanning Files Using TWAIN Scanner Basic Procedure for Scanning Files Using TWAIN Scanner This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder, and the TWAIN driver must be installed on the client computer. The following procedure uses Windows XP and DeskTopBinder Lite by way of example.
Using the Network TWAIN Scanner Function K Enter the file name, and then click [OK]. The DeskTopBinder viewer closes and the image is stored in DeskTopBinder Lite. Note ❒ If you have already selected a scanner, you do not need to select the scanner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more information about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name of the connected scanner appears in the title bar of the Scanner Control dialog box.
Basic Procedure for Scanning Files Using TWAIN Scanner The following table shows the relationship between the original orientation and the Scanner Control dialog box settings: Placing an Original on the Exposure Glass Placing Originals TWAIN Scanner Control Dialog Box Key top edge touches top left of exposure glass This orientation is the TWAIN driver's standard setting.
Using the Network TWAIN Scanner Function When scanning originals of mixed sizes using TWAIN scanner This section describes differences you need to be aware of when using the TWAIN scanner to scan originals of the same width but different length, such as 11" × 17" & 11" × 81/2". • If [Auto detect(Mixed-size)] is selected in the [Original Size:] list, the machine detects the length of each same-width original and then scans them.
5. Various Scan Settings This section describes various scan settings. Specifying Send Options This section describes procedure for specifying send options. Resolution Select resolution for scanning originals. Select [100dpi], [200dpi], [300dpi], [400dpi], or [600dpi] as the scanning resolution. A Press [Options]. B Press {U} or {T} to select [Resolution], and then press {OK}. C Select a resolution, and then press {OK}. "Programmed" appears, and then the Send Options screen reappears.
Various Scan Settings Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. A Press [Options]. B Press {U} or {T} to select [Original Orientation], and then press {OK}. 5 C Select or for the same orientation as the original, and then press {OK}. "Programmed" appears, and then the Send Options screen reappears. D Press {Escape}.
Specifying Send Options To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel must match. The following table shows the relationship between the original orientation and the control panel settings.
Various Scan Settings Original Setting This section explains the settings for scanning face of originals. Important ❒ This function is not available unless ARDF is installed. A Press [Options]. B Press {U} or {T} to select [Original Setting], and then press {OK}. 5 C Select [ ] to scan one-sided originals, and then press {OK}. Select [ ] or [ ] to scan two-sided originals, and then press {OK}. "Programmed" appears, and then the Send Options screen reappears. D Press {Escape}.
Specifying Send Options Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: ❖ [Auto Detect] Scans original sizes using the automatic size detect function. ❖ Template size 11 × 17L, 81/2 × 14L, 81/2 × 13L, 81/2 × 11K, 81/2 × 11L, 51/2 × 81/2K, 51/2 × 81/2L, A3L, A4K, A4L, A5K, A5L, B4 JISL, B5 JISK, B5 JISL, Custom size ❖ [Custom Size] Scans in a specified size. Maximum original size: • Horizontal length: 5.1 - 17.0 inch • Vertical width: 4.2 - 11.
Various Scan Settings D Press {Escape}. Note ❒ If [Custom Size] is selected, the dimensions of the scan area (width and length) can be specified in inch. Relationship of Original of Mixed Sizes and Scan Size This section explains differences you need to be aware of when scanning originals of the same width but different length (such as 11" × 17" & 11" × 81/2") using the original position setting and size.
Specifying Send Options Specifying Custom Size This section explains how to specify a custom size. To scan a custom size original, measure its width and length, and enter these figures as the "Width" and "Length" settings. The following figure shows the "Width" and "Length" of an original.
Various Scan Settings A Press [Options]. B Press {U} or {T} to select [Scan Size], and then press {OK}. C Press {U} or {T} to select [Custom Size], and then press {OK}. 5 D Using the number keys, enter the horizontal length, and then press {OK} or {q}. E Using the number keys, enter the vertical length, and then press {OK} or {q}. "Programmed" appears, and then the Send Options screen reappears. F Press {Escape}.
Specifying Send Options How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom Size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original Orientation], on the Scanner Features screen, press [Options]. For details, see "Original Orientation". ❖ Placing an original Place originals face up in the ADF; face down on the exposure glass.
Various Scan Settings Mixed Size Mode This section explains how to set the machine to detect the length of individual originals when scanning a batch of originals that are the same width but different length. A Press [Options]. B Press {U} or {T} to select [Mixed Sizes], and then press {OK}. 5 C Select [On], and then press {OK}. "Programmed" appears, and then the Send Options screen reappears. D Press {Escape}.
Specifying Send Options Note ❒ To set originals of the same width and different length at the same time, set them according to the chart below. AMW012S ❒ The following combinations of original sizes are available: 11” × 17”L & 81/2” × 11”K, 81/2” × 11”L & 51/2” × 81/2”K.
Various Scan Settings Specify a Subject This section explains how to specify the e-mail subject. A Press [Options]. B Press {U} or {T} to select [Attach Subject], and then press {OK}. 5 C Enter the subject, and then press {OK}. "Programmed" appears, and then the Send Options screen reappears. D Press {Escape}.
Specify a Subject Specifying a File Type This section explains the procedure for selecting a file type. Important ❒ To deliver files, set the file type using the delivery server computer. For details, see the manuals supplied with the ScanRouter delivery software. You can select one of the following file types: • Single Page:TIFF/JPEG • Single Page:PDF • Multi-page:TIFF • Multi-page:PDF A Press [Options]. 5 B Press {U} or {T} to select [File Type], and then press {OK}.
Various Scan Settings Stamp This section explains the procedure for stamping on originals scanned from the ADF. Important ❒ To enable stamping, you must install the optional Refax stamp cartridge. A Press [Options]. B Press {U} or {T} to select [Stamp], and then press {OK}. 5 C Select [On], and then press {OK}. "Programmed" appears, and then the Send Options screen reappears. D Press {Escape}. Note ❒ Stamping may continue even if scanning is interrupted, depending on the cause of interruption.
Specify a Subject Setting Security to PDF File This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF files only. Coding PDF file Set a password to protect and encrypt a PDF file. Only users who have the password can open and decrypt the PDF file. Important ❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder. ❒ You cannot open an encrypted file without a password.
Various Scan Settings E Enter a password, and then press {OK}. The password entered here will be required to open the PDF file. F Enter the password again, and then press {OK}. "Programmed" appears, and then the PDF Security Encryption screen reappears. 5 G Press {Escape} twice. Note ❒ A document password cannot be the same as the Master password. ❒ You can enter up to 32 alphanumeric characters for a document password.
Specify a Subject Selecting an encryption level for a PDF file This section explains how to select an encryption level for a PDF file. A Press [Options]. B Press {U} or {T} to select [PDF Security Encryption], and then press {OK}. C Select [Encryption level], and then press {OK}. D Select [40 bit] or [128 bit], and press then {OK}. "Programmed" appears, and then the PDF Security Encryption screen reappears. E Press {Escape} twice.
Various Scan Settings Changing Permissions for PDF File Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder. ❒ You cannot reset or change a file's restriction setting without the Master Password. Make a note of the Master Password in a secure place. A Press [Options].
Specify a Subject E Enter a password, and then press {OK}. The password entered here will be required to change the security settings of the PDF file. F Enter then password again, and then press {OK}. "Programmed" appears, and then the PDF Security Permissions screen reappears. 5 G Select [Permissions], and then press {OK}. H Change the PDF security settings. You can specify the following security settings: • Print permission: [Prohibit], [Permit All] and [Permit Low Resolution Only].
Various Scan Settings The following is a procedure to prohibit printing of scanned PDF files. I Select [Print], and then press {OK}. J Select [Prohibit], and then press {OK}. "Programmed" appears, and then the PDF Security Encryption screen reappears. You can apply multiple security settings to a PDF file. 5 K Press {Escape} three times. The Send Options screen reappears. Note ❒ The [Password] and [Master Password] cannot be the same.
Selecting Original Type Selecting Original Type Select an original type. Use the {Full Color/ B&W} and {Original} keys in combination to select [Type 1(Color: Text)], [Type 2(Color: Photo)], [Type 3(B&W: Text)], or [Type 4(B&W: Photo)] as the original type. The following table explains {Full Color/ B&W} and {Original} key combinations.
Various Scan Settings Note ❒ Make the original type settings under [Scanner Features], [Original Type Setting]. In [Original Type Setting], you can change settings for [Type 1(Color: Text)], [Type 2(Color: Photo)], [Type 3(B&W: Text)], and [Type 4(B&W: Photo)]. By changing these settings, it is also possible to scan originals in gray scale. For details, see General Settings Guide.
Adjusting Image Density Adjusting Image Density Adjust the scan density in five levels. A Press {Lighter} or {Darker} to adjust the density. ALP010S The density indicator " " moves one place per button push.
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6. Appendix This appendix details specifications of the scanner function and explains supplementary settings. Relationship between Resolution and File Size This section explains the relationship between resolution and original size. Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set.
Appendix When Using for E-mail or Scan to Folder, or as a Network Delivery Scanner This section explains the relationship between resolution and scan size when using the E-mail, Scan to Folder, or Network Delivery Scanner function. ❖ If [Type 3(B&W: Text)] or [Type 4(B&W: Photo)] is selected as the original type under [Scanner Features] All combinations up to A3 and 600 dpi can be scanned.
Relationship between Resolution and File Size When Using as a Network TWAIN Scanner This section explains the relationship between resolution and scan size when using the machine as a TWAIN scanner. If Function Upgrade Option is installed on the machine To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help. ❖ If [Binary(Text)], [Binary(Photo)], [Gray Scale], [8 Colors], or [8 Colors(Photo)] is selected in [Col./ Grad.
Appendix ❖ If [16770K colors] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if the original orientation is L. 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi A3 B4 A4 B5 A5 B6 A6 A7 11 x 17 Legal (81/2 x 14) 6 81/2 x 13 Legal (81/2 x 11) 51/2 x 81/2 Note ❒ B6, A6, and A7 scan sizes must be entered directly.
Relationship between Resolution and File Size If Function Upgrade Option is not installed on the machine The following table shows the relationship between resolution and scan size when Function Upgrade Option is not installed in the machine. ❖ If [Binary(Text)], [Binary(Photo)], [Gray Scale], [8 Colors], or [8 Colors(Photo)] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with in the table if the original orientation is L.
Appendix ❖ If [16770K colors] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if the original orientation is L. 150 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi A3 B4 A4 B5 A5 B6 A6 A7 11 x 17 Legal (81/2 x 14) 6 81/2 x 13 Legal (81/2 x 11) 51/2 x 81/2 Note ❒ B6, A6, and A7 scan sizes must be entered directly.
Relationship between File Type Specified for Scan and File Types for Sending Files by E-mail or to Folder Relationship between File Type Specified for Scan and File Types for Sending Files by E-mail or to Folder This section explains the relationship between the file type specified for scanning originals and the file type to which files are converted when sent by e-mail or Scan to Folder.
Appendix Software Supplied on CD-ROM This section explains the applications on the supplied CD-ROM. Quick Install This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server2003, or Windows NT 4.0, the installer starts up automatically (auto run) to install various software. Note ❒ For installation under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, log on as an Administrators group member.
Software Supplied on CD-ROM • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003 • Display resolution 800 x 600 pixels, 256 colors or higher DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTopBinder Lite.
Appendix ❖ Software installed with DeskTopBinder Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the delivery server periodically, retrieves files delivered to in-trays, and notifies the user of delivery. • RFWriter Instead of printing files created with an application, the RFWriter converts those files into TIFF or BMP image files and registers them in a work folder of DeskTopBinder. For details, see DeskTopBinder Help.
Values of Various Set Items for Transmission/Delivery Function Values of Various Set Items for Transmission/Delivery Function This section explains the values of various transmission/delivery function settings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below. Transmission This section explains the values of transmission function settings.
Appendix Scan to Folder The following table tells you the maximum values of the Scan to Folder function settings.
Values of Various Set Items for Transmission/Delivery Function The Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Maximum value Number of subject line characters 128 alphanumeric characters - Number of e-mail address char- 128 alphanumeric characacters ters - Number of addresses you can specify at the same time 100 Comments You can specify 50 destinations by direct entry, including LDAP search.
Appendix Specifications The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/ Scan to Folder/ Network Delivery Scanner function: Black&White: 42page/min (Original size: A4K, Original type: Text , Resolution: 200dpi, Compression (Black & White): On , ITU-T No.
INDEX A Address book, 9, 43 registering e-mail address, 26 registering folder path, 68 ADF, 1 ARDF, 1 Attach Subject, 106 Auto Document Feeder, 1 Auto Document Feeder capable of scanning both sides of a sheet, 1 Auto-run program, 126 B Bindery, 64 Browse Network, 57, 64 C CD-ROM, 126 DeskTopBinder Lite, 127 TWAIN driver, 126 Checking selected destinations, 25, 67 Check selected destinations, 84 CSV file, 9, 43 Custom size, 101 D Delivery server, 71 DeskTopBinder Lite, 71, 73, 127 Destination, 14 Destinat
R Registration number, 31, 81 Resolution and file size, 119 Resolution and original Size, 121 Resolution and scan size, 120 Return Receipt, 76 S Scanner driver, 91 Scanner Features, 4 Administrator Tools, 5 Scan Settings, 4 Send Settings, 5 Scanner Mode, 2 ScanRouter delivery software, 71 Scan to Folder, 39, 46 Screen E-mail, 10 Network delivery scanner, 74 Scan to Folder, 44 Search Address Book, 82 Search by Name, 82 Search Destination by comment, 83 by folder path, 53 by name, 17, 51, 82 destination list
In accordance with IEC 60417, this machine uses the following symbols for the main switch: a means POWER ON. b means POWER OFF. Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Operating Instructions Scanner Reference EN USA B229-8604
