User Guide What You Can Do with This Machine Getting Started Copy Fax Print Scan Document Server Web Image Monitor Adding Paper and Toner Troubleshooting Information for This Machine For information not found in paper manuals, see the online manuals available on our web site (http://www.ricoh.com/downloads/). For safe and correct use, be sure to read the Safety Information in "Read This First" before using the machine.
TABLE OF CONTENTS How to Read the Manuals................................................................................................................................. 7 Symbols Used in the Manuals.......................................................................................................................7 Model-Specific Information............................................................................................................................... 8 Names of Major Features............
Changing the Display Language (When Using the Smart Operation Panel)......................................... 36 How to Use the [Home] Screen (When Using the Standard Operation Panel)......................................... 37 Adding Icons to the [Home] Screen (When Using the Standard Operation Panel).............................. 38 How to Use the [Home] Screen (When Using the Smart Operation Panel)...............................................
Changing the Number of Sets.................................................................................................................... 77 Storing Data in the Document Server............................................................................................................. 78 4. Fax Basic Procedure for Transmissions (Memory Transmission)..........................................................................79 Sending Originals Using the Exposure Glass (Memory Transmission).............
. Scan Basic Procedure When Using Scan to Folder............................................................................................. 105 Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information..... .................................................................................................................................................................... 106 Registering an SMB Folder...........................................................................
10. Troubleshooting When a Status Icon Is Displayed..................................................................................................................155 When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 156 When the Machine Makes a Beeping Sound.............................................................................................158 When You Have Problems Operating the Machine.....................................
INDEX...........................................................................................................................................................
How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information.
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. DBG001 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.
Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Document Feeder ADF 9
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1. What You Can Do with This Machine You can search for a description by what you want to do. Searching by What You Want to Do You can search for a procedure by what you want to do. Reducing my Costs BRL059S Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server. Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax)) See "Combined Copying", Copy/ Document Server. See "Combine Two Originals", Fax.
1. What You Can Do with This Machine Checking how much paper is saved ([Information] screen) See "How to Use the [Information] Screen", Getting Started. Reducing electricity consumption See "Saving Energy", Getting Started. See "Timer Settings", Connecting the Machine/ System Settings. Using Scanned Files on the Computer BQX138S Sending scan files See "Basic Procedure for Sending Scan Files by E-mail", Scan.
Searching by What You Want to Do Managing and using documents converted to electronic formats (Document Server) See "Relationship between Document Server and Other Functions", Copy/ Document Server. Registering Destinations BRL060S Using the control panel to register destinations in the Address Book See "Registering Entered Destinations to the Address Book", Fax. See "Registering a destination in the address book manually", Scan.
1. What You Can Do with This Machine Operating the Machine More Effectively BQX139S Registering and using frequently-used settings (Program) See "Registering Functions in a Program", Convenient Functions. Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document Server/FAX/Scanner)) See "Changing the Default Functions of the Initial Screen", Convenient Functions. Registering frequently-used printing settings to the printer driver See "Using One Click Presets", Print.
What You Can Do with This Machine What You Can Do with This Machine This section describes the features of this machine. Customizing the [Home] Screen The icons of each function are displayed on the [Home] screen. CUM001 • You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons. • You can display only the icons of functions and shortcuts that you use.
1. What You Can Do with This Machine Making Copies Using Various Functions CJQ601 • You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish. See "Copying in Color", Copy/ Document Server. • You can print stamps on copies. Stamps can include background numbers, scanned images, dates, page numbers, and texts. See "Stamps", Copy/ Document Server. • You can adjust the color tones and image quality of your copies.
What You Can Do with This Machine See "Finishing", Copy/ Document Server. Printing Data Using Various Functions CJQ602 • This machine supports network and local connections. • You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver. The following types of print jobs can be selected: Sample Print, Locked Print, Hold Print, and Stored Print. See "Storing Documents in the Hard Disk Drive and Printing Them", Print.
1. What You Can Do with This Machine CJQ603 • You can retrieve stored documents scanned in scanner mode to your computer. • Using the file format converter, you can download documents stored in copier, Document Server, or printer mode to your computer. • For details about how to use the Document Server, see "Storing Data in the Document Server", Copy/ Document Server • For details about the Document Server in copier mode, see "Document Server", Copy/ Document Server.
What You Can Do with This Machine CJQ604 You can use Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents). • See "Confirming/Printing/Deleting Received and Stored Documents", Fax. Transmission You can send a fax from your computer over the network (Ethernet or wireless LAN) to this machine, which then forwards the fax via its telephone connection (LAN-Fax).
1. What You Can Do with This Machine • For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System Settings. • For details about how to use the function, see "Sending Fax Documents from Computers", Fax. Sending and Receiving Faxes via the Internet xxx@xxx.com xxx.xxx.xxx.xxx xxx@xxx.com xxx.xxx.xxx.
What You Can Do with This Machine • This machine can receive documents sent via Internet Fax (IP-Fax Reception). See "Types of Reception", Fax. • Using a VoIP gateway, this machine can send to G3 facsimiles connected to the public switched telephone network (PSTN). • For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System Settings.
1. What You Can Do with This Machine Using the Facsimile and the Scanner in a Network Environment CJQ607 • You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See "Overview of E-mail Transmission Function", Fax. See "Basic Procedure for Sending Scan Files by E-mail", Scan. • You can send scan files directly to folders (Sending scan files by Scan to Folder). See "Overview of Folder Transmission Function", Fax.
What You Can Do with This Machine CUL003 • To use this function, the OCR unit is required. • You can select a file type from [PDF], [High Compression PDF], or [PDF/A]. • This function can optically recognize characters in various languages and up to approximately 40,000 characters a page. • See "Embedding Text Information in Scanned Data", Scan.
1. What You Can Do with This Machine • You can limit the usage of functions for each user. • See Security Guide. Centrally Controlling Scan Conditions and Distribution You can use the distributed scan management (DSM) system in Windows Server 2008 R2/2012 to manage the destinations and scan settings for each individual user in a group and to use the information when distributing scanned data.
What You Can Do with This Machine CJQ609 You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings. • See "Using Web Image Monitor", Connecting the Machine/ System Settings. • See Web Image Monitor Help. Preventing Unauthorized Copying You can print embedded texts on printouts to prevent unauthorized copying.
1. What You Can Do with This Machine • Using the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security unit, protected pages are grayed out in the copy. This can minimize the risk of confidential information being copied. Protected fax messages are grayed out before being transmitted or stored.
2. Getting Started This chapter describes how to start using this machine. Guide to Names and Functions of Components This section introduces the names and functions of the components. • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components. Front and left view 1 2 5 3 6 7 8 4 9 10 11 DBG002 1. ADF Lower the ADF over originals placed on the exposure glass.
2. Getting Started 5. Control panel See page 31 "Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel)" or page 34 "Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)". 6. Finisher (Type 2 only) Sorts, stacks, and staples multiple sheets of paper. 7. Internal tray 1 (Type 1 only)/Finisher shift tray (Type 2 only) Copied/printed paper and fax messages are delivered here. 8.
Guide to Names and Functions of Components 3. Upper right cover Open this cover when a paper jam occurs. 4. Duplex unit Open this cover when a paper jam occurs. 5. Tray 2 right cover Open this cover when a paper jam occurs. 6. Lower right cover Open this cover when a paper jam occurs. 7. Paper guides When loading paper in the bypass tray, align the paper guides flush against the paper. 8.
2. Getting Started Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options 1 2 3 3 4 5 DBG004 1. Internal tray 2 (Type 1 only) If you select this as the output tray, copied/printed paper or fax messages are delivered here. 2. Right tray If you select this as the output tray, copied/printed paper and fax messages are delivered here. 3. Smart Operation Panel This control panel is provided with advanced operativity. 4.
Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel) Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel) This illustration shows the control panel of the machine with options fully installed. 1 2 3 4 5 6 20 7 19 8 9 18 10 17 16 15 14 13 12 11 21 22 DBG005 1. Display panel Displays keys for each function, operation status, or messages.
2. Getting Started 2. Main power indicator The main power indicator goes on when you turn on the main power switch. 3. [Energy Saver] key Press to switch to and from Low Power mode or Sleep mode. See "Saving Energy", Getting Started. When the machine is in Low Power mode, the [Energy Saver] key is lit. In Sleep mode, the [Energy Saver] key flashes slowly. 4. [Login/Logout] key Press to log in or log out. 5.
Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel) 14. [ ] key (Enter key) Press to confirm values entered or items specified. 15. Communicating indicator, Fax Received indicator, Confidential File indicator • Communicating indicator Lights continuously during data transmission and reception. • Fax Received indicator Lights continuously while data other than personal box or Memory Lock file is being received and stored in the fax memory.
2. Getting Started Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel) 1 2 3 9 8 7 6 5 4 10 11 CXV208 1. [Home] key Press to display the [Home] screen. For details, see page 42 "How to Use the [Home] Screen (When Using the Smart Operation Panel)". 2.
Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel) 5. [Check Status] key Press to check the machine's system status, operational status of each function, and current jobs. You can also display the job history and the machine's maintenance information. 6. Data In indicator (facsimile and printer mode) Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax and Print. 7.
2. Getting Started Changing the Display Language You can change the language used on the display. English is set as default. 1. Display the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. DBG032 • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [User Tools] icon ( ) on the Home screen 4. 2.
How to Use the [Home] Screen (When Using the Standard Operation Panel) How to Use the [Home] Screen (When Using the Standard Operation Panel) The icons of each function are displayed on the [Home] screen. You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons. To display the [Home] screen, press the [Home] key.
2. Getting Started 6. / Press to switch pages when the icons are not displayed on 1 page. 7. Shortcut icon You can add shortcuts to programs or Web pages to the [Home] screen. For details about how to register shortcuts, see page 38 "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)". The program number appears on the bottom of the shortcut icon. For details about examples of shortcuts that you can program, see page 50 "Example of Programs". 8.
How to Use the [Home] Screen (When Using the Standard Operation Panel) • For details about the procedure for registering a shortcut using the [Program] screen, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions. • You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For details see "Deleting an Icon on the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions. • You can change the position of icons.
2. Getting Started 3. Press [Edit Home]. 4. Press [Add Icon]. 5. Press the [Program] tab.
How to Use the [Home] Screen (When Using the Standard Operation Panel) 6. Make sure that [Copier Program] is selected. 7. Select the program you want to add. 8. Specify the position where [Blank] is displayed. 9. Press [OK]. 10. Press the [User Tools/Counter] key. • Press on the upper-right corner of the screen to check the position on the simple screen.
2. Getting Started How to Use the [Home] Screen (When Using the Smart Operation Panel) To display the [Home] screen, press the [Home] key on the control panel. One icon is assigned to each function, and these icons are displayed on the [Home] screen. You can add shortcuts to frequently used functions or Web pages to the [Home] screen. Also, you can register widgets such as the Change Languages Widget to it. • Do not apply strong impact or force to the screen, or it may be damaged.
How to Use the [Home] Screen (When Using the Smart Operation Panel) 4. Icon display area Displays the function or application icons and widgets. Displayed icons differ between the five home screens. For details about icons on each screen, see "Main Icons on the [Home] Screen (When Using the Smart Operation Panel)", Getting Started. You can also add shortcuts and arrange icons using folders. For details, see "Customizing the [Home] Screen", Convenient Functions. 5.
2. Getting Started 5. Press [Application] or [Machine Application]. Press [Application] to select widgets, quick applications, or other Smart Operation Panel applications. Press [Machine Application] to select copier mode, fax mode, or some other of the machine's applications. 6. Select the application you want to add from the list.
How to Use the [Home] Screen (When Using the Smart Operation Panel) 4. Press the [Home] key. CZP155 5. Select the screen to which you want to add a shortcut. 6. Press and hold down an area on the screen where no icons are displayed. 7. Press [Icon] on the [Add to Home] screen. 8. Press [Machine Application]. 9. Select the program you want to add from the list.
2. Getting Started Adding widgets to the [Home] screen (when using the Smart Operation Panel) You can add widgets to the [Home] screen to show the remaining amount of toner or change the display language. 1. Press the [Home] key. CZP155 2. Select the screen to which you want to add a widget. 3. Press and hold down an area on the screen where no icons are displayed. 4. Press [Widget] on the [Add to Home] screen. 5. Select the widget you want to add from the list.
Registering Functions in a Program Registering Functions in a Program Depending on the functions, the number of programs that can be registered is different.
2. Getting Started DBG031 • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [Copier] icon on the Home screen 4. 2. Edit the copy settings so all functions you want to store in a program are selected. 3. Display the program screen. • When using the standard operation panel Press the [Program] key.
Registering Functions in a Program 5. Press the program number you want to register. 6. Enter the program name. 7. Press [OK]. 8. Press [Exit].
2. Getting Started • Program numbers with next to them already have settings made for them. • Programs can be registered to the [Home] screen, and can be recalled easily. For details, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions and page 38 "Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)". Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.
Registering Functions in a Program Scanner mode Program name Program description Effect Easy PDF scan Select [Full Color: Text / Photo] in You can scan documents efficiently. [Scan Settings]. In [Send File Type / Name], select [PDF] under [File Type] and enter the business details such as "London branch: daily report" under [File Name]. High compression PDF scan Select [Full Color: Text / Photo] in [Scan Settings] and [High Compression PDF] in [Send File Type / Name].
2. Getting Started Program name Storage scan: XXXX Program description Specify a folder in [Target Folder to Store] in [Store File]. (replace XXXX by a folder name) Effect You can use folders to organize stored files by user name or intended use. Facsimile mode Program name Program description Effect Transmission result notification fax Select [Preview] in the initial display and specify [Email TX Results] in [TX Mode].
Turning On/Off the Power Turning On/Off the Power The main power switch is on the left side of the machine. When this switch is turned on, the main power turns on and the main power indicator on the right side of the control panel lights up. When this switch is turned off, the main power turns off and the main power indicator on the right side of the control panel goes out. When this is done, machine power is off. When the fax unit is installed, fax files in memory may be lost if you turn this switch off.
2. Getting Started Logging In the Machine When the Authentication Screen is Displayed If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, the authentication screen appears on the display. The machine only becomes operable after entering your own Login User Name and Login Password. If User Code Authentication is active, you cannot use the machine until you enter the User Code. If you can use the machine, you can say that you are logged in.
Logging In the Machine 1. Press [Login]. 2. Enter a Login User Name, and then press [OK]. 3. Enter a Login Password, and then press [OK]. When the user is authenticated, the screen for the function you are using appears. Logging In Using the Control Panel (When Using the Smart Operation Panel) This section explains the procedure for logging in to the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set. 1.
2. Getting Started Logging Out Using the Control Panel (When Using the Standard Operation Panel) This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set. • To prevent use of the machine by unauthorized persons, always log out when you have finished using the machine. 1. Press the [Login/Logout] key. DBG034 2. Press [Yes].
Placing Originals Placing Originals Placing Originals on the Exposure Glass • Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched. • Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged. 1. Lift the ADF. 2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be scanned. 1 DBG015 1.
2. Getting Started 1. Open the cover of the ADF. DBG017 2. Place the aligned original face up into the ADF, and then adjust the document guides to the original size. Do not stack originals beyond the limit mark. The first page should be on the top. 2 1 DBG018 1. Document guides 2.
3. Copy This chapter describes frequently used copier functions and operations. For information not included in this chapter, see Copy/ Document Server available on our website. Basic Procedure To make copies of originals, place them on the exposure glass or in the ADF. When placing the original on the exposure glass, start with the first page to be copied. When placing the original in the ADF, place them so that the first page is on the top.
3. Copy 3. Select the paper tray containing the paper that is the same size and orientation as the originals. 4. Make sure that [Use Paper Tray Settg] is selected. When [Use Paper Tray Settg] is selected, the paper size and orientation of the tray you have selected will appear in Original Settng. 5. Place the originals. 6. Make desired settings. 7. Enter the number of copies with the number keys. The maximum copy quantity that can be entered is 999. 8. Press the [Start] key.
Auto Reduce / Enlarge Auto Reduce / Enlarge The machine automatically calculates the reproduction ratio based on the sizes of the originals and the paper you have specified. The machine will rotate, enlarge, or reduce the image of the originals to fit them to the paper. CKN008 • You cannot use the bypass tray with this function. • If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge] is canceled and the image cannot be rotated automatically.
3. Copy 4. Select original orientation. 5. Press [OK]. 6. Press [Auto Reduce / Enlarge]. 7. Select the paper tray. 8. Place the originals, and then press the [Start] key.
Duplex Copying Duplex Copying Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is shifted to allow for the binding margin. CKN009 • You cannot use the bypass tray with this function. There are two types of Duplex. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. 2 Sided 2 Sided Copies one 2-sided page on one 2-sided page. The resulting copy image will differ according to the orientation in which you place your originals ( or ).
3. Copy Original Placing originals Original Orientation Orientation Copy Top to Top Top to Bottom 1. Press [Dup./Combine/Series]. 2. Make sure that [Duplex] is selected. If [Duplex] is not selected, press [Duplex]. 3. Select [1 Sided 2 Sided] or [2 Sided document to be output. 2 Sided] according to how you want the To change the original or copy orientation, press [Orientation]. 4. Press [OK]. 5. Place the originals. 6. Press [Original Settng].
Duplex Copying 7. Select the original orientation, and then press [OK]. 8. Select the paper tray. 9. Press the [Start] key. Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper. • Top to Top CKN011 • Top to Bottom CKN012 1. Press [Orientation].
3. Copy 2. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided. 3. Select [Top to Top] or [Top to Bottom] for [Copy:]. 4. Press [OK].
Combined Copying Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper. The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly.
3. Copy CKN010 • Originals read from right to left CKN017 One-Sided Combine Combine several pages onto one side of a sheet. CKN014 • You cannot use the bypass tray with this function. There are six types of One-Sided Combine. 1 Sided 2 Originals Combine 1 Side Copies two 1-sided originals to one side of a sheet. 1 Sided 4 Originals Combine 1 Side Copies four 1-sided originals to one side of a sheet. 1 Sided 8 Originals Combine 1 Side Copies eight 1-sided originals to one side of a sheet.
Combined Copying 2 Sided 2 Pages Combine 1 Side Copies one 2-sided original to one side of a sheet. 2 Sided 4 Pages Combine 1 Side Copies two 2-sided originals to one side of a sheet. 2 Sided 8 Pages Combine 1 Side Copies four 2-sided originals to one side of a sheet. 1. Press [Original Settng]. 2. Press [Original Size]. 3. Specify the original size, and then press [OK]. 4. Select original orientation. 5. Press [OK]. 6. Press [Dup./Combine/Series]. 7. Press [Combine]. 8.
3. Copy 9. Press [Combine 1 Side]. 10. Select the number of originals to combine. 11. Press [OK]. 12. Select the paper tray. 13. Place the originals, and then press the [Start] key. Two-Sided Combine Combines various pages of originals onto two sides of one sheet. CKN074 • You cannot use the bypass tray with this function. There are six types of Two-Sided Combine. 1 Sided 4 Originals Combine 2 Sides Copies four 1-sided originals to one sheet with 2 pages per side.
Combined Copying 2 Sided 4 Pages Combine 2 Sides Copies two 2-sided originals to one sheet with 2 pages per side. 2 Sided 8 Pages Combine 2 Sides Copies four 2-sided originals to one sheet with 4 pages per side. 2 Sided 16 Pages Combine 2 Sides Copies eight 2-sided originals to one sheet with 8 pages per side. 1. Press [Original Settng]. 2. Press [Original Size]. 3. Specify the original size, and then press [OK]. 4. Select original orientation. 5. Press [OK]. 6. Press [Dup./Combine/Series]. 7.
3. Copy 8. Select [1 Sided] or [2 Sided] for [Original:]. 9. Press [Combine 2 Sides]. 10. Press [Orientation]. 11. Select [Top to Top] or [Top to Bottom] for [Original:] and/or [Copy:], and then press [OK]. 12. Select the number of originals to combine. 13. Press [OK]. 14. Select the paper tray. 15. Place the originals, and then press the [Start] key.
Copying onto Custom Size Paper from the Bypass Tray Copying onto Custom Size Paper from the Bypass Tray Paper that has a horizontal length of 127.0–355.6 mm (5.00–14.00 inches) and a vertical length of 70.0–216.0 mm (2.76–8.50 inches) can be fed in from the bypass tray. Note however that the limitation on the horizontal and vertical length range will vary depending on which options are installed.
3. Copy Copying onto Envelopes This section describes how to copy onto regular size and custom size envelopes. Place the original on the exposure glass and place the envelope in the bypass tray or paper tray. Specify the thickness of the paper according to the weight of the envelopes you are printing on. For details about the relationship between paper weight and paper thickness and the sizes of envelopes that can be used, see page 141 "Recommended Paper Sizes and Types".
Copying onto Envelopes 2. Press the [ ] key. 3. Press [Paper Size]. 4. Specify the envelope size, and then press [OK] twice. 5. Place the originals, and then press the [Start] key. Copying onto Envelopes from the Paper Tray Before using this function, specify the paper size and type under [Tray Paper Settings] in User Tools. For the paper type, select [Envelope]. For details, see "Tray Paper Settings", Connecting the Machine/ System Settings. 1. Select the paper tray where the envelopes are loaded. 2.
3. Copy Sort The machine assembles copies as sets in sequential order. Sort Copies are assembled as sets in sequential order. CKN018 Shift Sort (Type 2 only) Sets of copies are stacked offset from one another. This function allows you to easily distinguish each set of copies. DBA006 1. Press [Finishing].
Sort 2. Select [Sort], and then press [OK]. 3. Enter the number of copy sets using the number keys. 4. Select the paper tray. 5. Place the originals. To confirm the type of finishing, press the [Sample Copy] key. 6. Press the [Start] key. Changing the Number of Sets You can change the number of copy sets during copying. • This function can be used only when the Sort function is selected. 1. While "Copying..." is displayed, press the [Stop] key. 2. Enter the number of copy sets with the number keys. 3.
3. Copy Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. You can check the stored documents on the Document Server screen. For details about the Document Server, see page 125 "Storing Data". 1. Press [Store File]. 2. Enter a user name, file name, or password if necessary. 3. Specify a folder in which to store the document if necessary. 4.
4. Fax This chapter describes frequently used facsimile functions and operations. For information not included in this chapter, see Fax available on our website. Basic Procedure for Transmissions (Memory Transmission) This section describes the basic procedure for transmitting documents using Memory Transmission. You can specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations. Multiple types of destination can be specified simultaneously.
4. Fax 3. Make sure [Immed. TX] is not highlighted. 4. Place the original into the ADF. 5. Make the scan settings such as scan size and resolution. 6. Configure the transmission settings such as [TX Mode] as necessary. 7. Specify a destination. You can enter the destination's number or address directly or select from the Address Book by pressing the destination key. If you make a mistake, press the [Clear] key, and then enter again. 8.
Basic Procedure for Transmissions (Memory Transmission) 9. If you send documents to Internet Fax or e-mail destinations or enable the Email TX Results function, specify a sender. 10. Press the [Start] key. Sending Originals Using the Exposure Glass (Memory Transmission) 1. Make sure [Immed. TX] is not highlighted. 2. Place the first page of the original face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6.
4. Fax Registering a Fax Destination 1. Display the Address Book screen. • When using the standard operation panel Press the [Home] key on the bottom left of the control panel, and press the [Address Book Management] icon on the [Home] screen. • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [Address Book Management] icon on the Home screen 4. 2. Check that [Program / Change] is selected. 3.
Basic Procedure for Transmissions (Memory Transmission) 10. Enter the fax number using the number keys, and then press [OK]. 11. Specify optional settings such as "SUB Code", "SEP Code", and "International TX Mode". 12. Press [OK]. 13. Close the Address Book screen. • When using the standard operation panel Press the [User Tools/Counter] key. • When using the Smart Operation Panel Press [User Tools/Counter] ( ) on the top right of the screen.
4. Fax 4. Press [Fax Dest.]. 5. Press [Change] under "Fax Destination". 6. Press [Delete All], and then press [OK] under "Fax Destination". 7. Press [OK]. 8. Close the Address Book screen. • When using the standard operation panel Press the [User Tools/Counter] key. • When using the Smart Operation Panel Press [User Tools/Counter] ( 84 ) on the top right of the screen.
Transmitting while Checking Connection to Destination (Immediate Transmission) Transmitting while Checking Connection to Destination (Immediate Transmission) Using Immediate Transmission, you can send documents while checking the connection to the destination. You can specify fax or IP-Fax destinations. If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the transmission mode is automatically switched to Memory Transmission.
4. Fax 3. Press [Immed. TX]. 4. Place the original into the ADF. 5. Select the scan settings you require. 6. Specify a destination. If you make a mistake, press the [Clear] key, and then enter again. 7. Press the [Start] key. Sending Originals Using the Exposure Glass (Immediate Transmission) 1. Press [Immed. TX]. 2. Place the first page face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6.
Transmitting while Checking Connection to Destination (Immediate Transmission) 7. Press the [ ] key.
4. Fax Canceling a Transmission This section explains how to cancel a fax transmission. Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. 1. Cancel sending. • When using the standard operation panel Press the [Reset] key. DBJ001 • When using the Smart Operation Panel Press [Reset] on the top right of the screen.
Canceling a Transmission 1. Press the [Stop] key. DBJ002 2. Press [Cancel Scanning] or [Cancel TX]. Depending on the transmission mode and function you use, either [Cancel Scanning] or [Cancel TX] is displayed. Canceling a Transmission After the Original Is Scanned Use this procedure to cancel a transmission after the original is scanned. You can cancel transmission of a file while the file is being sent, stored in memory, or if it fails to transmit. All the scanned data is deleted from memory. 1.
4. Fax 5. Press [OK]. To cancel another file, repeat Steps 3 through 5. 6. Press [Exit]. After pressing [Check / Stop Transmission File] under [TX/RX Status / Print] in Step 1, press [Exit] twice.
Storing a Document Storing a Document You can store and send a document at the same time. You can also just store a document. The following information can be set for the stored documents as necessary: User Name You can set this function if necessary to know who and what departments stored documents in the machine. A user name can be selected from the Address Book or entered manually. File Name You can specify a name for a stored document.
4. Fax 4. Set the user name, file name, and password as necessary. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK]. • File Name Press [File Name], enter a file name, and then press [OK]. • Password Press [Password], enter a password using the number keys, and then press [OK]. Re-enter the password for confirmation, and then press [OK]. 5. Press [OK]. 6.
Storing a Document 1. Press [Select Stored File]. 2. Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [User Name] to place the documents in order by programmed user name. • Press [File Name] to place the documents in alphabetical order. • Press [Date] to place the documents in order of programmed date. • Press [Queue] to arrange the order of the documents to be sent. To view details about stored documents, press [Details].
4. Fax Printing the Journal Manually To print the Journal manually, select the printing method: [All], [Print per File No.], or [Print per User]. All Prints the results of communications in the order made. Print per File No. Prints only the results of communications specified by file number. Print per User Prints the results of communications by individual senders. 1. Press [TX/RX Status / Print]. 2. Press [Print Journal]. 3. Select the printing method. 4. If you selected [Print per File No.
5. Print This chapter describes frequently used printer functions and operations. For information not included in this chapter, see Print available on our website. Quick Install You can install the printer drivers easily from the CD-ROM provided with this machine. Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set. • Manage Printers permission is required to install the drivers. Log on as an Administrators group member. 1.
5. Print Displaying the Printer Driver Properties This section explains how to open the printer driver properties from [Devices and Printers]. • Manage Printers permission is required to change the printer settings. Log on as an Administrators group member. • You cannot change the machine default settings for individual users. Settings made in the printer properties dialog box are applied to all users. 1. On the [Start] menu, click [Devices and Printers]. 2.
Standard Printing Standard Printing • The default setting is 2 sided printing. If you want to print on only one side, select [Off] for the 2 sided printing setting. • If you send a print job via USB 2.0 while the machine is in Low Power mode or Sleep mode, an error message might appear when the print job is complete. In this case, check if the document was printed. When Using the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2.
5. Print Printing on Both Sides of Sheets This section explains how to print on both sides of each page using the printer driver. • The types of paper that can be printed on both sides are as follows: • Plain (61 to 90 g/m2), Recycled, Special 1, Special 2, Special 3, Middle Thick (91 to 105 g/m2), Thick 1(106 to 130 g/m2), Thick 2(131 to 163 g/m2), Color, Letterhead, Thick 1 (Back Side), Thick 2 (Back Side), Coated (Glossy), Coated (Matted) • The bypass tray does not support duplex printing.
Combining Multiple Pages into Single Page Combining Multiple Pages into Single Page This section explains how to print multiple pages onto a single sheet. The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet. When Using the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences].
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Printing on Envelopes Printing on Envelopes Configure the paper settings appropriately using both the printer driver and the control panel. Configuring Envelope Settings Using the Control Panel 1. Load envelopes in the paper tray. 2. Display the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. DBG032 • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel.
5. Print Printing on Envelopes Using the Printer Driver When using the PCL 6 printer driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the [Select Printer] list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Document Size:" list, select the envelope size. 5. In the "Input Tray:" list, select the paper tray where the envelopes are loaded. 6. In the "Paper Type:" list, select [Envelope]. 7.
Saving and Printing Using the Document Server Saving and Printing Using the Document Server The Document Server enables you to store documents on the machine's hard disk, and allows you to edit and print them as necessary. • Applications with their own drivers, such as PageMaker, do not support this function. • Do not cancel the file transfer process while the data is being sent to the Document Server. The process may not be canceled properly.
5. Print 8. If the folder is protected by a password, enter the password in the "Folder Password:" box. 9. Click [OK]. 10. Change any other print settings if necessary. 11. Click [OK]. 12. Start printing from the application's [Print] dialog box. • You can print the documents stored in the Document Server using the control panel. For details, see page 127 "Printing Stored Documents".
6. Scan This chapter describes frequently used scanner functions and operations. For information not included in this chapter, see Scan available on our website. Basic Procedure When Using Scan to Folder • Before performing this procedure, see "Preparation for Sending by Scan to Folder", Scan and confirm the details of the destination computer. See also "Registering Folders", Connecting the Machine/ System Settings, and register the address of the destination computer to the address book. 1.
6. Scan 3. Press the [Folder] tab. 4. Place originals. 5. If necessary, specify the scan settings according to the original to be scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab. • Press [Original Feed Type], and then press [2 Sided Original]. • Press [PDF] under [Send File Type / Name]. 6. Specify the destination. You can specify multiple destinations. 7.
Basic Procedure When Using Scan to Folder Step 1: Confirming the user name and computer name Confirm the user name and the name of the computer you will send scanned documents to. 1. On the [Start] menu, point to [All Programs], then [Accessories], and then click on [Command Prompt]. 2. Enter the command "ipconfig/all", and then press the [Enter] key. 3. Confirm the name of the computer. The computer's name is displayed under [Host Name]. You can also confirm the IPv4 address.
6. Scan 9. Specify one or more object types, select a location, and then click [Find Now]. When using Windows XP, click [Find Now]. 10. From the list of results, select the groups and users you want to grant access to, and then click [OK]. 11. In the [Select Users or Groups] window, click [OK]. 12. In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Change] check box.
Basic Procedure When Using Scan to Folder Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [Address Book Management] icon on the Home screen 4. 2. Check that [Program / Change] is selected. 3. Press [New Program]. 4. Press [Change] under "Name". The name entry display appears. 5. Enter the name, and then press [OK]. 6. Press [ Next]. 7. Press the key for the classification you want to use under "Select Title".
6. Scan 11. Enter the login user name of the destination computer, and then press [OK]. 12. Press [Change] under "Login Password". 13. Enter the password of the destination computer, and then press [OK]. 14. Enter the password again to confirm, and then press [OK]. 15. Press [Folder]. 16. Check that [SMB] is selected. 17. Press [Change] or [Browse Network], and then specify the folder. To specify a folder, you can either enter the path manually or locate the folder by browsing the network. 18.
Basic Procedure When Using Scan to Folder If the network does not allow automatic obtaining of IP addresses, include the destination computer's IP address in the path. For example: if the IP address of the destination computer is "192.168.0.191", and the folder name is "Share", the path will be \\192.168.0.191\Share. 3. Press [OK]. If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the path again. Locating the SMB folder using Browse Network 1.
6. Scan Deleting an SMB Registered Folder 1. Display the Address Book screen. • When using the standard operation panel Press the [Home] key on the bottom left of the control panel, and press the [Address Book Management] icon on the [Home] screen. • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [Address Book Management] icon on the Home screen 4. 2. Check that [Program / Change] is selected. 3.
Basic Procedure When Using Scan to Folder Entering the Path to the Destination Manually 1. Press [Manual Entry]. 2. Press [SMB]. 3. Press [Manual Entry] on the right side of the path field. 4. Enter the path for the folder. In the following example path, the shared folder name is "user" and the computer name is "desk01": \\desk01\user 5. Press [OK]. 6. Depending on the destination setting, enter the user name for logging in to the computer.
6. Scan Basic Procedure for Sending Scan Files by Email 1. Display the initial scanner screen. • When using the standard operation panel Press the [Home] key on the bottom left of the control panel, and press the [Scanner] icon on the [Home] screen. DBG031 • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [Scanner] icon on the Home screen 4. 2. Make sure that no previous settings remain.
Basic Procedure for Sending Scan Files by E-mail 5. If necessary, specify the scan settings according to the original to be scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab. • Press [Original Feed Type], and then press [2 Sided Original]. • Press [PDF] under [Send File Type / Name]. 6. Specify the destination. You can specify multiple destinations. 7.
6. Scan 6. Press [ Next]. 7. Press the key for the classification you want to use under "Select Title". The keys you can select are as follows: • [Frequent]: Added to the page that is displayed first. • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title. You can select [Frequent] and one more key for each title. 8. Press [Email]. 9. Press [Change] under "Email Address". 10. Enter the e-mail address. 11. Press [OK].
Basic Procedure for Sending Scan Files by E-mail 12. Select [Email / Internet Fax Destination] or [Internet Fax Destination Only]. If [Email / Internet Fax Destination] is specified, registered e-mail addresses appear in both Internet fax address display and e-mail address display on the fax function screen, and in the address display on the scanner function screen. If [Internet Fax Destination Only] is specified, registered e-mail addresses only appear in Internet fax display on the fax function screen.
6. Scan Press [User Tools/Counter] ( ) on the top right of the screen. Entering an E-mail Address Manually 1. Press [Manual Entry]. 2. Enter the e-mail address. 3. Press [OK].
Basic Procedure for Storing Scan Files Basic Procedure for Storing Scan Files • You can specify a password for each stored file. We recommend that you protect stored files from unauthorized access by specifying passwords. • Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using the hard disk to store important files. The supplier shall not be responsible for any damage that may result from the loss of files. 1. Display the initial scanner screen.
6. Scan 4. Press [Store File]. 5. Press [Store to HDD]. 6. If necessary, specify the stored file's information, such as [User Name], [File Name], [Password], and [Select Folder]. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK]. • File Name Press [File Name], enter a file name, and then press [OK]. • Password Press [Password], enter a password, and then press [OK].
Basic Procedure for Storing Scan Files 1. Press [Select Stored File]. 2. Specify the folder where the file is stored. 3. From the list of stored files, select the file you want to check. You can select more than one file. 4. Press [Preview].
6. Scan Specifying the File Type This section explains the procedure for specifying the file type of a file you want to send. File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail or Scan to Folder, and saving files on a memory storage device.
Specifying Scan Settings Specifying Scan Settings 1. Press [Scan Settings]. 2. Specify resolution, scan size, and other settings, as required. 3. Press [OK].
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7. Document Server This chapter describes frequently used Document Server functions and operations. For information not included in this chapter, see Copy/ Document Server available on our website. Storing Data This section describes the procedure for storing documents on the Document Server. • A document accessed with a correct password remains selected even after operations are complete, and it can be accessed by other users.
7. Document Server DBG031 • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [Document Server] icon on the Home screen 3. 2. Press [To Scanning Screen]. 3. Press [Target Fldr. to Store]. 4. Specify a folder in which to store the document, and then press [OK]. 5. Press [User Name]. 6. Specify a user name, and then press [OK]. The user names shown are names that were registered in the Address Book.
Printing Stored Documents Printing Stored Documents Prints stored documents on the Document Server. The items you can specify on the printing screen are as follows: • Paper tray • The number of prints • [Finishing] ([Sort], [Stack], [Staple]) • [Cover/Slip Sheet] ([Front Cover], [Front/Back Cover], [Designate/Chapter], [Slip Sheet]) • [Edit / Stamp] ([Margin Adj.
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8. Web Image Monitor This chapter describes frequently used Web Image Monitor functions and operations. For information not included in this chapter, see Connecting the Machine/ System Settings available on our website or Web Image Monitor Help. Displaying Top Page This section explains the Top Page and how to display Web Image Monitor. • When entering an IPv4 address, do not begin segments with zeros. For example: If the address is "192.168.001.010", you must enter it as "192.168.1.10". 1.
8. Web Image Monitor (Help): Use Help to view or download Help file contents. 4. Basic Information area Displays the basic information of the machine. 5. Work area Displays the contents of the item selected in the menu area.
9. Adding Paper and Toner This chapter describes how to load paper into the paper tray and recommended paper sizes and types. Loading Paper Precautions for Loading Paper • When loading paper, take care not to trap or injure your fingers. • Do not stack paper over the limit mark. • To prevent multiple sheets from being fed at once, fan the paper before loading it. • If you load paper when only a few sheets of paper remain in the tray, multiple sheet feeding may occur.
9. Adding Paper and Toner 1. Check that paper in the paper tray is not being used, and then pull the tray carefully out until it stops. DBG019 2. Square the paper and load it print side up. Do not stack paper over the limit mark. DBG020 3. Carefully push the paper tray fully in. • Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences and end fence. For details, see "Changing the Paper Size in Paper Trays", Paper Specifications and Adding Paper.
Loading Paper • The maximum number of sheets you can load at the same time depends on paper type. Do not stack paper over the limit mark. For the maximum number of sheets you can load, see page 141 "Recommended Paper Sizes and Types". 1. Open the bypass tray. DBG021 2. Load the paper face down until you hear the beep. 3. Align the paper guides to the paper size. If the guides are not flush against the paper, images might be skewed or paper misfeeds might occur.
9. Adding Paper and Toner • You can load envelopes into the bypass tray. Envelopes must be loaded in a specific orientation. For details, see page 147 "Envelopes". • Specify the sizes of paper that are not automatically detected. For details about the sizes that can be detected automatically, see page 141 "Recommended Paper Sizes and Types".
Loading Paper DBG032 • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [User Tools] icon ( ) on the Home screen 4. 2. Press [Tray Paper Settings]. 3. Press [Printer Bypass Paper Size]. 4. Select the paper size. 5. Press [OK]. 6. Close the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key.
9. Adding Paper and Toner DBG032 • When using the Smart Operation Panel Press the [Home] key on the top left of the control panel. Flick the screen to the left, and then press the [User Tools] icon ( ) on the Home screen 4. 2. Press [Tray Paper Settings]. 3. Press [Printer Bypass Paper Size]. 4. Press [Custom Size]. If a custom size is already specified, press [Change Size]. 5. Press [Vertical]. 6. Enter the vertical size using the number keys, and then press [ ]. 7. Press [Horizontal]. 8.
Loading Paper Specifying thick paper, thin paper, or OHP transparencies for paper type using the control panel • Use A4 size OHP transparencies, and specify their size. • Usually only one side of OHP transparencies can be used for printing. Be sure to load them with the print side down. • When printing onto OHP transparencies, remove printed sheets one by one. 1. Display the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key.
9. Adding Paper and Toner 8. Press [OK]. 9. Close the initial settings screen. • When using the standard operation panel Press the [User Tools/Counter] key. • When using the Smart Operation Panel Press [User Tools/Counter] ( ) on the top right of the screen. • We recommend that you use specified OHP transparencies. • For details about paper thickness, see "Tray Paper Settings", Connecting the Machine/ System Settings.
Loading Paper Icon Meaning Place or load paper scanned or printed side face up. Place or load paper scanned or printed side face down.
9. Adding Paper and Toner • In copier mode: • For details about how to make two-sided copies, see page 63 "Duplex Copying". • In printer mode: • To print on letterhead paper when [Auto Detect] is specified for [Letterhead Setting], you must specify [Letterhead] as the paper type in the printer driver's settings. • If a print job is changed partway through printing from one-sided to two-sided printing, onesided output after the first copy may be printed facing a different direction.
Recommended Paper Recommended Paper Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • If you use paper that curls, either because it is too dry or too damp, a staple clogging or paper jam may occur. • Do not use paper designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed. • When you load OHP transparencies, check the front and back of the sheets, and place them correctly, or a misfeed might occur.
9. Adding Paper and Toner Paper type and weight Paper size 52–220 g/m2 (14 lb. Bond–80 lb. Cover) Custom size: Thin Paper–Thick Paper 3 Vertical: 98.0–216.0 mm Paper capacity 550 sheets Horizontal: 148.0–297.0 mm Vertical: 3.86–8.50 inches Horizontal: 5.83–11.69 inches Envelopes Select the paper size using the Tray Paper Settings menu: *1 41/8 × 91/2 , 37/8 × 71/2 , C5 Env , C6 Env , DL Env *1 Paper can be loaded to a maximum stack height of 15 mm (0.6 inches) approximately.
Recommended Paper Paper type and weight Paper size 52–220 g/m2 (14 lb. Bond–80 lb. Cover) Custom size: Thin Paper–Thick Paper 3 Vertical: 98.0–216.0 mm Paper capacity 550 sheets Horizontal: 148.0–355.6 mm Vertical: 3.86–8.50 inches Horizontal: 5.83–14.00 inches Envelopes Select the paper size using the Tray Paper Settings menu: *1 41/8 × 91/2 , 37/8 × 71/2 , C5 Env , C6 Env , DL Env *1 Paper can be loaded to a maximum stack height of 15 mm (0.6 inches) approximately.
9. Adding Paper and Toner Paper type and weight Paper size 52–256 g/m2 (14 lb. Bond–140 lb. Index) Custom size *2: Thin Paper–Thick Paper 4 Vertical: 70.0–216.0 mm Paper capacity 100 sheets Horizontal: 127.0–600.0 mm *3*4 Vertical: 2.76–8.50 inches Horizontal: 5.00–23.62 inches *3*4 OHP transparencies A4 *5 Label paper A4 1 sheet *1 *5*6 (adhesive labels) Envelopes 41/8 × 91/2 , 37/8 × 71/2 , C5 Env , C6 Env , DL Env *1 Select the paper size.
Recommended Paper Paper Thickness *1 Paper weight Thick Paper 1 106–130 g/m2 (28–35 lb. Bond) Thick Paper 2 131–163 g/m2 (35 lb. Bond–90 lb. Index) Thick Paper 3 164–220 g/m2 (90 lb. Index–80 lb. Cover) Thick Paper 4 221–256 g/m2 (80 lb. Cover–140 lb. Index) *1 Print quality will decrease if the paper you are using is close to the minimum or maximum weight. Change the paper weight setting to thinner or thicker.
9. Adding Paper and Toner • Specify [Label Paper] for paper type and select an appropriate paper thickness in [Tray Paper Settings]. • When loading OHP transparencies: • We recommend that you use specified OHP transparencies. • When copying onto OHP transparencies, see "Copying onto OHP Transparencies", Copy/ Document Server. • When printing on OHP transparencies from the computer, see page 137 "Specifying thick paper, thin paper, or OHP transparencies for paper type using the control panel".
Recommended Paper Direction of paper grain Paper trays Bypass tray • Select [Thick Paper 1], [Thick Paper 2], [Thick Paper 3], or [Thick Paper 4] as the paper thickness in [Tray Paper Settings]. • Even if thick paper is loaded as described above, normal operations and print quality might still not be possible, depending on the paper type. • Prints might have prominent vertical creases. • Prints might be noticeably curled. Flatten out prints if they are creased or curled.
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Recommended Paper To print on envelopes that are loaded with their short edges against the machine body, rotate the print image by 180 degrees using the printer driver. Recommended envelopes For information about recommended envelopes, contact your local dealer. For details about the sizes of envelopes you can load, see page 141 "Recommended Paper Sizes and Types". • Load only one size and type of envelope at a time. • The Duplex function cannot be used with envelopes.
9. Adding Paper and Toner Adding Toner This section explains precautions when adding toner, how to send faxes or scanned documents when the toner has run out, and how to dispose of used toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns. Toner will ignite on contact with naked flame.
Adding Toner • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary. • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible. • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your skin.
9. Adding Paper and Toner • For details about how to check contact number where you can order supplies, see "Inquiry", Maintenance and Specifications. Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send faxes or scanned documents.
Adding Toner If you want to discard your used toner container, please contact your local sales office. If you discard it by yourself, treat it as general plastic waste material. (mainly North America) Please see our local company website for information on the recycling of supply products, or you can recycle items according to the requirements of your local municipalities or private recyclers.
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10. Troubleshooting This chapter describes basic troubleshooting procedures. When a Status Icon Is Displayed This section describes the status icons displayed when the machine requires the user to remove misfed paper, to add paper, or to perform other procedures. Status Icon : Paper Misfeed icon Status Appears when a paper misfeed occurs. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting. : Original Misfeed icon Appears when an original misfeed occurs.
10. Troubleshooting When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing If the indicator lamp for the [Check Status] key lights up or flashes, press the [Check Status] key to display the [Check Status] screen. Check the status of each function in the [Check Status] screen. [Check Status] screen 1 2 4 3 DBP003 1. [Mach./Applic. Stat] tab Indicates the status of the machine and each function. 2. [Check] If an error occurs in the machine or a function, press [Check] to view details.
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing Problem Causes Solutions Documents and reports do not print out. The paper output tray is full. Remove the prints from the tray. Documents and reports do not print out. There is no paper left. Load paper. For details about loading paper, see "Loading Paper", Paper Specifications and Adding Paper. An error has occurred. A function which has the status "Error Occurred" in the [Check Status] screen is defective.
10. Troubleshooting When the Machine Makes a Beeping Sound The following table describes the meaning of the various beep patterns that the machine produces to alert users about left originals and other machine conditions. Beep pattern Meaning Causes Single short beep Panel/screen input accepted. A control panel or screen key was pressed. Short, then long beep Panel/screen input rejected. An invalid key was pressed on the control panel or screen, or the entered password was incorrect.
When You Have Problems Operating the Machine When You Have Problems Operating the Machine Problem Causes Solutions When the machine is turned Functions other than the on, the only icon that copier function are not yet appears on the home screen ready. is the [Copier] icon. (When using the standard operation panel) Wait a little longer. The machine has just been turned on and the User Tools screen is displayed, but the User Tools menu has items missing.
10. Troubleshooting Problem Causes Nothing happens when the [Check Status] key or the [Energy Saver] key is pressed. The power is turned off. Make sure the main power indicator is off, and then turn on the power. The power turns off automatically. The Weekly Timer setting is set to [Main Power Off]. Change the Weekly Timer setting. For details about the Weekly Timer setting, see "Timer Settings", Connecting the Machine/ System Settings.
When You Have Problems Operating the Machine Problem An error message is still displayed, even if misfed paper is removed. Causes Misfed paper in the finisher has not been removed. Solutions Open the front cover of the finisher, turn the knob clockwise or counterclockwise, and then remove the misfed paper (Type 2 only). DBP004 An error message remains displayed even if the indicated cover is closed. One or more covers that are not indicated are still open. Close all the covers of the machine.
10. Troubleshooting Problem Misfeeds occur frequently. Causes Solutions The tray's side or end fences may not be set properly. • Remove misfed paper. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting. • Check that the side or end fences are set properly. Also, check that the side fences are locked. For details about setting the side and end fences, see "Changing the Paper Size", Paper Specifications and Adding Paper. Misfeeds occur frequently.
When You Have Problems Operating the Machine Problem Causes Solutions Cannot print in duplex mode. You have selected a paper type that cannot be used for duplex printing. In [Tray Paper Settings], select a paper type that can be used for duplex printing. For details about setting "Paper Type", see "Tray Paper Settings", Connecting the Machine/ System Settings. The machine does not turn off in 2 minutes after the main power is turned off. The machine cannot perform the shutdown procedure.
10. Troubleshooting • If you cannot make copies as you want because of paper type, paper size, or paper capacity problems, use the recommended paper. For details about recommended paper, see page 141 "Recommended Paper Sizes and Types". When Multiple Functions Cannot Be Executed Simultaneously If you cannot carry out your job, it may be that the machine is being used by another function. Wait until the current job is completed before trying again.
Messages Displayed When You Use the Copy/Document Server Function Messages Displayed When You Use the Copy/ Document Server Function • If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper. For details about recommended paper, see page 141 "Recommended Paper Sizes and Types". Message Causes Solutions "Cannot delete the folder because it contains files with passwords.
10. Troubleshooting Message "File being stored exceeded max. number of pages per file. Copying will be stopped." Causes The scanned originals have too many pages to store as one document. Solutions Press [Exit], and then store again with an appropriate number of pages. "Magazine or Booklet mode You selected the is not available due to mixed "Magazine" or "Booklet" image mode." function for originals scanned using different functions, such as copy and printer.
Messages Displayed When You Use the Copy/Document Server Function Message Causes Solutions "Stapling capacity exceeded." The number of sheets per set is over the staple capacity. Check the stapler capacity. For details about the stapler capacity, see "Specifications for Finisher", Maintenance and Specifications. "The selected folder is locked. Please contact the file administrator." An attempt was made to edit or use a locked folder. For details about locked folders, see Security Guide.
10. Troubleshooting Messages Displayed When You Use the Facsimile Function Message "Cannot find the specified path. Please check the settings." "Error occurred, and transmission was cancelled." Causes Solutions The name of the computer or folder entered as the destination is wrong. Check that the computer name and the folder name for the destination are correct. • Original jammed during Press [Exit], and then send the Immediate Transmission. documents again.
Messages Displayed When You Use the Facsimile Function Message "Some page(s) are near blank." Causes The first page of the document is almost blank. Solutions The original's blank side might have been scanned. Be sure to place your originals correctly. For details about determining the cause of blank pages, see "Detecting Blank Pages", Fax. • Settings that can be confirmed in System Settings or Facsimile Features on the control panel can also be confirmed from Web Image Monitor.
10. Troubleshooting Message "Check whether there are any network problems." Causes User name registration is refused by SIP server. [13-17] Solutions • Correct that the correct SIP Server IP Address and SIP User Name are listed in [SIP Settings] of [Facsimile Features]. For details about SIP Settings, see "Initial Settings", Fax. • For details about network problems, contact your administrator. "Check whether there are any network problems." Cannot access SIP server.
Messages Displayed When You Use the Facsimile Function Message "Check whether there are any network problems." [13-26] Causes Solutions The "Effective Protocol" and "SIP Server IP Address" settings are different, or an incorrect IP address has been registered. • Check that the correct IP address is specified for the machine in [System Settings]. For details about IP address, see "Interface Settings", Connecting the Machine/ System Settings.
10. Troubleshooting Message "Check whether there are any network problems." [14-09] Causes Solutions E-mail transmission was rejected by SMTP authentication, POP before SMTP authentication, or login authentication of the computer in which the folder for transfer is specified. • Check that User Name and Password for the following settings in [System Settings] are listed correctly.
Messages Displayed When You Use the Facsimile Function Message "Check whether there are any network problems." Causes No POP3/IMAP4 server address is registered. [15-01] Solutions • Check that the correct Server Name or Server Address is listed in [POP3 / IMAP4 Settings] of [System Settings]. For details about POP3 / IMAP4 Settings, see "File Transfer", Connecting the Machine/ System Settings. • For details about network problems, contact your administrator.
10. Troubleshooting Message "Check whether there are any network problems." Causes Cannot find the DNS server or POP3/IMAP4 server. [15-11] Solutions • Check that the following settings in [System Settings] are listed correctly. • IP address of the DNS Server • the server name or IP address of the POP3/ IMAP4 server • the port number of the POP3/IMAP4 server • Reception Protocol For details about these settings, see "Interface Settings" or "File Transfer", Connecting the Machine/ System Settings.
Messages Displayed When You Use the Facsimile Function • Settings that can be confirmed in System Settings or Facsimile Features on the control panel can also be confirmed from Web Image Monitor. For details about how to confirm the settings from Web Image Monitor, see Web Image Monitor Help. • If the paper tray runs out of paper, "There is no paper. Load paper." appears on the screen, prompting you to add paper.
10. Troubleshooting Message "Check whether there are any network problems." [16-00] Causes Solutions • An IP address has not been registered for the main machine. • Check that the correct IP address is specified for the machine in [System Settings]. For details about the IP address of the main machine, contact your administrator. • A network is not connected properly. • For details about network problems, contact your administrator.
Messages Displayed When You Use the Facsimile Function Message Causes "Connection with the remote machine has failed. There is a problem with the remote machine structure. Contact the administrator." The settings or machine configurations for using the remote fax function to connect to the main machine are incorrect. "Transfer error has occured. Check the status of the remote machine." A network error occurred during transfer.
10. Troubleshooting Messages Displayed When You Use the Printer Function This section describes the principal messages that appear on the display panel, error logs or reports. If other messages appear, follow their instructions. Messages Displayed on the Control Panel When You Use the Printer Function • Before turning off the power, see page 53 "Turning On/Off the Power". Message Solutions "Hardware Problem: Ethernet" An error has occurred in the Ethernet interface.
Messages Displayed When You Use the Printer Function Message "Load following paper in n. To force print, select another tray and press [Continue]." Causes The printer driver settings are incorrect or the tray does not contain paper of the size selected in the printer driver. ("n" is replaced by a variable.) "Paper size and type are mismatched. Select another tray from the following and press [Continue]. To cancel job, press [Job Reset]. Paper size and type can also be changed in User Tools.
10. Troubleshooting Message Causes "Problems with the wireless card. Please call service." The machine has detected a Bluetooth failure, or it could not detect a Bluetooth unit. It may be incorrectly installed. Check that the Bluetooth unit is installed properly, or contact your service representative. The tray selected for other pages is the same as the one for slip sheets. Reset the job. Be sure the tray you select for slip sheets is not providing paper for other pages.
Messages Displayed When You Use the Printer Function Message "Unable to access the specified memory storage device." Causes • An error occurred when the machine accessed the memory storage device or a file stored on the memory storage device. Solutions Save the file to a different memory storage device, and then print again. • An error occurred when the user used the Direct printing function to print from a memory storage device.
10. Troubleshooting Message Causes Solutions "Error occurred while processing an Unauthorized Copy Prevention job. Job cancelled." The resolution is set to a value less than 600 dpi when [Unauthorized Copy Prevention] is specified. On the printer driver, set the resolution to 600 dpi or higher, or cancel [Unauthorized Copy Prevention]. "Collate Cancelled" Collate was canceled. Turn off the power, and then back on again. If the message appears again, contact your service representative.
Messages Displayed When You Use the Printer Function Message Causes "Classification Code is incorrect." The classification code is not supported with the printer driver. "Duplex Cancelled" Duplex printing was canceled. Solutions Select [Optional] for classification code. For details about how to specify classification code settings, see "Configuring Classification Codes", Print. • Select the proper paper size for the duplex function.
10. Troubleshooting Message "Staple Cancelled" Causes Solutions Stapling printing was canceled. Check the paper orientation, paper quantity, print orientation, and staple position. Certain settings can produce print results that might not be as expected. When documents cannot be stored in the Document Server Message Causes Solutions "Cannot store data of this size." The paper size exceeded the capacity of the Document Server.
Messages Displayed When You Use the Printer Function Message Causes Solutions "Exceeded max. number of pages of Document Server. Cannot store." The maximum page capacity of the Document Server was exceeded. Delete some of the files stored in the Document Server or reduce the number of pages that you want to send. "Exceeded max. number of pages. (Auto)" While you were using the Delete unneeded files stored on the error job store function to machine.
10. Troubleshooting Message "HDD Full" "HDD is full. (Auto)" Causes Solutions The hard disk became full while you were printing a Sample Print, Locked Print, Hold Print, or Stored Print file. Delete unneeded files stored on the machine. The hard disk became full while you were using the error job store function to store Normal Print jobs as Hold Print files. Delete unneeded files stored on the machine.
Messages Displayed When You Use the Printer Function Message Causes "You do not have a privilege to use this function. This operation has been cancelled." The logged in user does not have the privileges to register programs or change the paper tray settings. Solutions For details about how to set permissions, see Security Guide. When a user cannot be registered Message Causes Solutions "Auto-registration of user information has failed.
10. Troubleshooting Message Causes Solutions "99: Error" This data cannot be printed. The specified data is either corrupt or it cannot be printed from a memory storage device using the Direct printing function. Check that the data is valid. For details about the kinds of data that can be printed from a memory storage device using the Direct printing function, see "Direct Printing from a Memory Storage Device", Print. "Address Book is currently in use by another function. Authentication has failed.
Messages Displayed When You Use the Printer Function Message Causes Solutions "Exceeded Max. Stored Files" While printing a Sample Print, Locked Print, Hold Print, or Stored Print file, the maximum file capacity was exceeded. Delete unneeded files stored on the machine. "Exceeded Max. Stored Pages" While printing a Sample Print, Locked Print, Hold Print, or Stored Print file, the maximum page capacity was exceeded. Delete unneeded files stored on the machine. Reduce the number of pages to print.
10. Troubleshooting If printing does not start, contact your service representative. • The contents of errors may be printed on the Configuration Page. Check the Configuration Page in conjunction with the error log. For details about how to print the Configuration Page, see "List / Test Print", Print.
Messages Displayed When You Use the Scanner Function Messages Displayed When You Use the Scanner Function Messages Displayed on the Control Panel When You Use the Scanner Function This section describes likely causes of and possible solutions for the error messages that appear on the control panel. If a message not described here appears, act according to the message. Message Causes "Cannot find the specified path. Please check the settings." The destination computer name or folder name is invalid.
10. Troubleshooting Message Causes Solutions "Exceeded max. number of alphanumeric characters." The maximum enterable number of alphanumeric characters has been exceeded. Check the maximum number of characters which can be entered, and then enter it again. For details about the maximum enterable number of characters, see "Values of Various Set Items for Transmission/Storage/ Delivery Function", Scan. "Programmed. Cannot program the destination(s) that is not programmed in the address book.
Messages Displayed When You Use the Scanner Function Message Causes Solutions "The program is recalled. Cannot recall the destination(s) for which access privileges are required." The program contains a destination for which the currently logged in user does not have permission to view. For details about how to set permissions, see Security Guide. "The program is recalled. Cannot recall the destination(s) that is deleted from the address book.
10. Troubleshooting Message Causes Solutions The scanned data exceeded maximum data capacity. Specify the scan size and resolution again. Note that it may not be possible to scan very large originals at a high resolution. For details about the settings for scan function, see "Relationship between Resolution and Scan Size", Scan. The scanned original exceeded maximum data capacity. Specify the scan size and resolution again.
Messages Displayed When You Use the Scanner Function Message Causes "Not all of the image will be scanned." Using [Specify Reproduction Ratio] to scale down a large document may cause part of the image to be lost. Specify a large size in [Specify Size], and then scan the original again. The data being scanned is too small for the scale ratio specified in [Specify Size]. Specify a higher resolution or a large size in [Specify Size], and then scan the original again.
10. Troubleshooting Message "Memory is full. Scanning has been cancelled. Press [Send] to send the scanned data, or press [Cancel] to delete." Causes Solutions Because there is not enough Specify whether or not to use the data. free hard disk space in the machine for delivering or sending by e-mail while data is being stored in the Document Server, only some of the pages could be scanned.
Messages Displayed When You Use the Scanner Function Message Causes Solutions "Transmission has failed. Insufficient memory in the destination hard disk. To check the current status, press [Scanned Files Status]." Transmission has failed. Allocate sufficient space. There was not enough free space on the hard disk of the SMTP server, FTP server, or client computer at the destination. "Transmission has failed. To check the current status, press [Scanned Files Status].
10. Troubleshooting When data cannot be sent because there are too many documents or pages Message Causes Solutions "Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file?" The file being stored has Specify whether to store the data or exceeded the maximum not. Scan the pages that were not number of pages for one file. scanned, and then store them as a new file. For details about storing files, see "Storing and Saving the Scanned Documents", Scan. "Exceeded max.
Messages Displayed When You Use the Scanner Function Message Causes Solutions "Cannot start scanning The [Take no action] setting because communication was has been selected on the failed." client computer, forcing the client computer to remain inactive when it receives scan data. Open scanner properties, click the [Events] tab, and then select [Start this program] as the computer's response when it receives scan data. For details, see your operating system's Help. "Cannot start scanning.
10. Troubleshooting When documents cannot be stored on a memory storage device Message Causes Solutions "Cannot write on the memory storage device because remaining free space is insufficient." The memory storage device is full and scan data cannot be saved. Even if the memory storage device appears to have sufficient free space, data might not be saved if the maximum number of files that can be saved is exceeded. • Replace the memory storage device.
Messages Displayed When You Use the Scanner Function Message "Memory is full. Press [Write] to write the current scanned data to the memory storage device, or press [Cancel] to delete." Causes The scan could not be completed because there was insufficient hard disk memory when the scanned data was saved to the memory storage device. Solutions Specify whether or not to save the scanned document to the memory storage device.
10. Troubleshooting Message "Clear Misfeed(s) in ADF." Causes A paper misfeed has occurred inside the ADF. Solutions • Remove jammed originals, and then insert them again. For details about jammed paper, see "Removing Jammed Paper", Troubleshooting. • When a misfeed occurs, replace the jammed originals. • Check whether the originals are suitable to be scanned by the machine. "Error has occurred in the scanner driver." An error has occurred in the driver.
Messages Displayed When You Use the Scanner Function Message Causes "Insufficient memory. Reduce Scanner memory is the scanning area." insufficient. Solutions • Reset the scan size. • Lower the resolution. • Set with no compression. For details about the settings, see TWAIN driver Help. The problem may be due to the following: • Scanning cannot be performed if large values are set for brightness when halftone or high resolution is used.
10. Troubleshooting Message "Scanner is in use for other function. Please wait." Causes A function of the machine other than the Scanner function is being used such as the Copier function. Solutions • Wait for a while, and then connect to the network again. • Cancel the job that is being processed. Press the [Stop] key. Follow the instructions in the message that appears and exit the function that is running. "Scanner is not available on the specified device.
Messages Displayed When You Use the Scanner Function Message "Cannot find "XXX" scanner used for the previous scan. "YYY" will be used instead." Causes The machine is not connected to the network correctly. ("XXX" and "YYY" indicate scanner names.) Solutions • Check that the previously used scanner is connected to the network correctly. • Cancel the personal firewall of the client computer. For details about firewall, see Windows Help.
10. Troubleshooting Message "Scanner is not available. Check the scanner connection status." 206 Causes Network communication is not available because the machine's IP address could not be obtained from the host name. If only "IPv6" is set to [Active], the IPv6 address might not be obtained. Solutions • Check whether the machine's host name is specified in the Network Connection Tool. For the WIA driver, check the [Network Connection] tab in the properties.
When Other Messages Appear When Other Messages Appear Message Causes Solutions "Cannot connect with the wireless card. Turn the main power switch off, then check the card." • The wireless LAN board was not inserted when the machine was turned on. (A "wireless LAN board" or "Bluetooth interface unit" is referred to as a "wireless card".) • The wireless LAN board was pulled out after the machine was turned on. Turn off the power, and then check the wireless LAN board is inserted correctly.
10. Troubleshooting Message Causes Solutions "Self checking..." The machine is performing image adjustment operations. The machine may perform periodic maintenance during operations. The frequency and duration of maintenance depends on the humidity, temperature, and printing factors such as number of prints, paper size, and paper type. Wait for the machine to resume operation. "XXX is not responding." The machine is busy processing data. To continue the current job, press [Wait].
When Other Messages Appear When the Home Screen Cannot Be Edited (When Using the Standard Operation Panel) Message Causes Solutions "The image data size is not valid. See the manual for required data." The image data size is not valid. For details about file size for shortcut image, see "Displaying an Image on the [Home] Screen (When Using the Standard Operation Panel)", Convenient Functions. "The format of the image data is not valid. See the manual for required data.
10. Troubleshooting Message Causes Solutions "Updating the destination list... Please wait. Specified destination(s) or sender's name has been cleared." The destination list is being updated from the network using Web Image Monitor. Wait until the message disappears. Do not turn off the power while this message is displayed. Depending on the number of destinations to be updated, there may be some delay before operation is resumed. Operation is not possible while this message is displayed.
When Other Messages Appear When the Machine Cannot Be Operated Due to a Problem with the User Certificate Message Causes Solutions "Invalid certificates or no S/ MIME certificates were found." The user name and password differ from those set for LDAP Authentication. For details about the device certificate (S/MIME), see Security Guide. "The destination cannot be selected because its encryption certificate is not currently valid." The user certificate (destination certificate) has expired.
10. Troubleshooting Message "XXX cannot be YYY because the Digital Signature's device certificate is not currently valid." Causes The device certificate (PDF with digital signature or PDF/A with digital signature) has expired. A new device certificate (PDF with digital signature or PDF/A with digital signature) must be installed. For details about how to install a device certificate (PDF with digital signature or PDF/A with digital signature), see Security Guide.
When Other Messages Appear When the User Lacks Privileges to Perform an Operation Message Causes Solutions "You do not have the privileges to use this function." The logged in user name does not have permissions for the selected function. For details about how to set permissions, see Security Guide. "The selected file(s) contained file(s) without access privileges. Only file(s) with access privileges will be deleted." You have tried to delete files without the permission to do so.
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11. Information for This Machine This chapter describes environmental precautions and regulations. Information on Environmental Regulations User Information on Electrical and Electronic Equipment Europe) (mainly Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste Our Products contain high quality components and are designed to facilitate recycling. Our products or product packaging are marked with the symbol below.
11. Information for This Machine Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe) In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II, the above symbol is printed on batteries and accumulators. This symbol means that in the European Union, used batteries and accumulators should be disposed of separately from your household waste.
Information on Environmental Regulations Energy efficiency The amount of electricity a machine consumes depends as much on its specifications as it does on the way you use it. The machine is designed to allow you to reduce electricity costs by switching to Ready mode after it prints the last page. If required, it can immediately print again from this mode. If no additional prints are required and a specified period of time passes, the device switches to an energy saving mode.
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INDEX 2 Sided Print...........................................................98 A Duplex Copy................................................... 11, 63 Duplex unit............................................................. 29 E Basic procedure........... 79, 97, 105, 114, 119, 125 Beeping pattern................................................... 158 Booklet................................................................... 16 Bypass tray..............................
IP-Fax......................................................................20 Journal.................................................................... 94 One-Sided Combine............................................. 68 Options................................................................... 30 Orientation-fixed paper......................................138 Original orientation............................................... 63 L P LAN-Fax...........................................................
Searching by what you want to do...................... 11 Sending scan files........................................... 12, 22 Shared folder.......................................................106 Shortcut.................................................................. 43 Shortcut icon............................................. 38, 39, 43 Shortcuts from the application list screen............ 45 Shortcuts to bookmarks......................................... 44 Shortcuts to programs...................
MEMO 222
MEMO 223
MEMO 224 EN GB EN US D193-7501
© 2013
EN GB EN US D193-7501
