MV31 OE Multi-Function Fax Faxing page 1 copying page 63 /i-LStU//CltiOll page Adding paper page 80 Adding toner page 86 Finding parts and keys page Troubleshooting page 99 135 7 18 Read the safety instructions on page i to iv Operator’s Manual
Optional equipment FAX EXPANSION A 1-Mbyte memory FAX EXPANSION A 2-Mbyte memory FAX EXPANSION A 4-Mbyte memory CARD TYPE card can be CARD TYPE card can be CARD TYPE card can be 10 added. 20 added. 40 added. PC Printer Interface Kit (PRINTER INTERFACE TYPE 200) This allows you to use the machine as a laser printer for an IBM’ or compatible personal computer. Telephone Handset (HANDSET TYPE 100) This permits voice communication (over the PSTN).
WARNING This equipment has been tested and found to comply with the Isnits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limns are designed to provide reasonabk protectton against harmful interference when the equipment is operated in a commercial environment. This equipmenl generates, uses. and can radiate radio frequency energy and, if not installed and used in accordance with the inStructioF manual. may cause harmful interference to radic communications.
SAFETY Important Safety Instructions All safety messages in the main text of this manual are labeled WARNING CAUTION. These mean the following: or WARNING: Important information to alert you to a situation that might cause serious injury and damage to your property if instructions are not followed properly. CAUTION: Important information that tells how to prevent damage to your equipment or how to avoid a situation that might cause minor injury.
SAFETY When to Call Your Service Representative 10. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord. 11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes. 12.
Power and Grounding SAFETY Power and Grounding Power Supply 1. 2. 3. 4. 5. 6. 7. 8. Power requirements: 115 V, 60 Hz Insert the power plug securely into the wall socket. Make sure that the wall outlet is near the machine and readily accessible. Do not connect other equipment to the same socket. Do not step on or set anything on the power cord. Do not connect other equipment to the same extension cord. Be sure that the power cord is not in a position where it would trip someone.
SAFETY Thunderstorms Thunderstorms With proper grounding, about 90% of lightning damage can be prevented. However, if possible, during severe electric storms turn the power switch off and disconnect the power cord and telephone line cord. Caution: All fax messages stored in the memory may be erased if power is switched off for more than an hour. GENERAL 1. 2. 3.
TABLE OF CONTENTS SAFETY.. .......................................................................................... Important Safety Instructions ............................................................................ When to Call Your Service Representative.. ..................................................... Power and Grounding ...................................................................................... Cold Weather Power-up.. ..........................................................
Copying/Printing Using the Bypass.. ................................................................ Enlarging & Reducing ........................................................................................ Copying Darker or Lighter Originals.. ............................................................... Copying Photographs.. ..................................................................................... Clearing the Previously Used Settings .....................................................
Attaching the Stop.. ........................................................................................... Setting the Paper .............................................................................................. Installing the Optional Memory Card ................................................................ Connecting the Machine.. ................................................................................. Connecting to the Phone Lines.. ..............................................
Thank you for purchasing this product. This multi-function office machine offers a wide range of fax, copier, printer, and convenience features. What Does a Fax Machine Do? When you write a and post it in the postal service, the aware of its arrival letter, you normally seal it in an envelope, attach a stamp, nearest mail box. Then, in a few days, depending on the letter will arrive at its destination. However, you may not be until you get a return letter. A fax machine speeds up this process.
The symptoms of data loss caused by a noisy telephone . printouts of received messages. An example is shown opposite. Note that lines are missing from the page at the indicated locations. ECM (Error Correction Mode) is an effective countermeasure against this type of error; you have the choice of having the ECM feature switched on or off. It is switched on before the machine leaves the factory. (Refer to page 62 for more information about ECM).
FAXING If you have Installation, not yet installed on page your fax machine, do so now. See Appendix A, 135. This section covers what you’ll most often need to do: Recommended Types of Document ................................................................ How to Set the Document ............................................................................... Memory Transmission and Immediate Transmission ....................................... Calls) ....................................
Recommended FAXING Recommended Types of Document Types of Document Before you send your document, requirements. make sure that it meets the following CAUTION: Documents that do not meet these requirements can cause your machine to jam or may cause some components of the machine to become damaged or dirty. Minimum size from the auto document feeder 4.1” 5.8” Maximum size from the exposure glass Maximum size from the auto document feeder 0.1' O,,. Scanning direction A 0.2' 10.
Recommended FAXING TvDes of Document Page Condition Do not place damaged pages in the automatic document feeder. FOLDED, TORN, DR PATCHD TDGETHR TOGETHER Originals that contain the following materials should not be placed document feeder. Place them directly on the exposure glass. . a @I 17 Crayon Clips - Paint Vinyl Coated Paper Charcoal, Soft Pencil Glue ,Waxed Paper (Carbon Paper in the 10\% 1‘hermal Paper 1 .-\“I ,.
How to Set the Document FAXING How to Set the Document Setting the document in the Auto Document Feeder (ADF) Carefully place the document face up into the auto document feeder. Then adjust the guides to fit the width of the document. Make sure that the display changes as shown. Note:Do not feed in more than 30 pages. Do not stack documents in the feeder so that they exceed the load limit marker.
Memory Transmission Memory Transmission There FAXING and Immediate Transmission and Immediate Transmission are two ways to send a fax message.
FAXING Memory Transmission and Immediate Transmission Memory Transmission Sending a Message with fhe Auto Document Feeder If at any time you want to completely start over, just remove the document, then open and close the top cover. Caution: If your document gets stuck while it is being processed, press the Stop key, and turn to page 101 for instructions on how to safely remove the original. Remove any document left in the tray or on the exposure glass. The FAX indicator must be lit.
Memorv Transmission 1 rl FAXING and Immediate Transmission Insert the document face up in the feeder and adjust the guides to fit the width of the document. Note: Set the pages with the first page at the top of the stack. Do not stack documents in the feeder so that they exceed the load limit marker. Note: You can the document. ment after you and go to step dial before you set Place the docudial the number 8. H Make sure that the display changes as shown.
FAXING Memory Transmission and Immediate Transmission Press the Start key and wait. The machine will dial the destination’s number. If you like to cancel the transmission, press the Stop key during communication. Then press Yes to cancel the transmission. If the other party’s line is busy, your machine will dial again. READY 1gIgI;< ::;ET I~R DI:II::. 111 AL 163:84 NIP. If the other party’s fax machine Cl2 t-li”.mtlet- II&t- 182tl e 1 ::I !;ET KII::. 11lfi LIIAL NO.
Memory Transmission Sending a Message cl and Immediate Transmission , 1 FAXING with the Exposure Glass Remove any document left in the auto de timent feeder or on the exposure glass. Make sure that the machine is in standby mode. The display should look like this: El Lift up the top cover and place the first page of your document face down on the exposure glass, as shown in the diagram. Then lower the top cover. Note: You can dial before you set the document.
FAXING Memory Transmission and Immediate Transmission Dial the number in one of the following ways. a) Ten Key Pad p@& b) Quick Dial hm;g $: Only if the telephone c) Speed Dial d) Handset 12 ymfmg g handset is installed. If you want to erase a digit of the phone number, press the Clear key. If you want to erase the entire number, press the No key. Press Start key If the document size cannot be detected, the right display appears. Select the scanning area by 4 and ) key. Then press Start.
Memory Transmission and Immediate Transmission FAXING El Either; Place the next page on the exposure glass if any and press Start. And repeat the step 6 for replacing the page. If you have no more pages, press Yes. ; 0 I El The machine dials, and the line to the other party is connected. On the display, the identification of the other party will appear. After sending the message, the machine hangs up automatically.
Memory Transmission FAXING Immediate and Immediate Transmission Transmission Remove any document left in the auto document feeder or on the exposure glass. The FAX indicator must be lit. Press the Fax/ Copy key if it is not lit. Make sure that the machine is in standby mode. The display should look like this: Press Memory key. Memory indicator should go out. El The 01 Either: Place the first page of the document on the exposure glass. or Place the entire document face up into the feeder.
Memory Transmission and Immediate Transmission FAXING Press Start key The machine dials and the line to the other party is connected. The number that you dialed and the other party’s RTI or CSI is displayed. (RTI, CSI: see page 146.) Placing the document on the exposure glass After a page has been sent, the machine asks you to place the next page on the exposure glass. The indicator shows how much time you have left to place the next page on the feeder and press Start key.
FAXING Receiving Calls & Fax Messages(Faxes/Phone Receiving Calls & Fax Messages(Faxes/Phone Calls) Calls) Your fax machine can treat all incoming calls as fax messages or as voice calls. To use your phone line only for fax messages, set your machine to Auto Receive. It will accept fax messages automatically. To give priority to phone calls, set your machine to Manual Receive (handset option or a telephone needed) .
Receiving Calls & Fax Messages(Faxes/Phone Accepting Fax Messages Manually(Handset Calls) FAXING or Phone Needed) To enable this feature, the Manual Receive indicator should be lit. If it isn’t, press the Receive key. Answer the call with the handset. If you hear a voice from the other end, speak in reply. If you hear a tone every few seconds, a fax message is coming in. Note: Remove any documents left in the feeder before you press Start.
FAXING (Substitute Reception) Printing a Message Received & Stored Printing a Message Received 81Stored (Substitute Reception) Caution: If the machine is turned off for more than an hour, messages stored in memory will be lost. If this happens, the machine will print out a report (once it can) telling you which messages were lost. Contact the senders to have them send you the message again. If the Receive File indicator is lit, a message was stored in memory using substitute reception.
Faxing a Page With Very Fine Detail FAXING Faxing a Page With Very Fine Detail If you wish to fax a message which must arrive as clearly as possible, adjust the resolution (for documents with fine detail) and the contrast (for documents printed on a dark background or in faint ink). You can also set the imaging process for sending photographs. You can select different settings for each page of your message. change the settings for page 2 while page 1 is being scanned.
FAXING Faxing a Page With Very Fine Detail Contrast (density) Manual image Density The text and diagrams in your document must stand out clearly from the paper they are written on. If your document has a background darker than pure white (for example, a newspaper clipping) or if the writing is faint, adjust the contrast. There are five grades.
Faxing a Page With Very Fine Detail Increasing FAXING Photo Quality Your machine can transmit photographs and other images by using a halftone process which simulates colors and grays by using a pattern of black and white dots. To use the above features, follow these steps: El If needed, press the Photo key. (When you select the Photo mode, the resolution will change to Detail automatically.) H Press the Resolution key to select standard, fine, or detailed.
Optional Feature for Transmission FAXING Optional Feature for Transmission Sending later Using this feature, you can instruct the machine to delay transmission of your fax message until a specified time. This allows you to take advantage of off-peak telephone line charges without having to be by the machine at the time. CAUTION: D If your machine’s memory is full, you will have to send the message from the document feeder.
FAXING Optional Feature for Transmission Page Count (Immediate Transmission only) When your fax message is printed at the other end, page numbers will be printed on the top of each page. Using the Page Count feature, you can select the format in which the page numbers are printed. If you use Page Count: Page p2/3, party have numbers will be printed in batch-numbering format (for example, p1/3, and p3/3 for a three-page message).
FAXING Odional Feature for Transmission TTI Normally, the TTI programmed in your machine is printed at the top of each of the pages you transmit when they are received at the other end. The top of the image will be overprinted if there is no margin at the top of the transmitted page. In some cases, you may wish the other party to receive an unmarked copy of your original. In this case, you can switch TTI off. El Press ) until the right display appears. El Yes.
Sending the Same Message to Many Destinations FAXING Sending the Same Message to Many Destinations This is also called broadcasting. Caution: There is a limit of 100 stored numbers overall. Do not store more than 100 numbers (including those in groups). If you do, your machine will not send the message to all numbers in the group. See page 132 for more details. Remove any document left in the tray or on the exposure glass. Make sure that the machine is in standby mode for faxing .
FAXING Sending the Same Message to Many Destinations Dial a fax number in one of the following ways. Example: QuickDial d) Group Dial c) Speed Dial b) Quick Dial 12 Example: Method 1 * 08 of the Quick Dial key. Method 2 ** 20 of the Quick Dial key and 1 of the ten Exomple:SpeedDlallO 1-1 Elm *: This is the example of the case where Group Dial is programmed in 08 of the Quick Dial key.
Using the Stamp FAXING The machine stores your message and dials the first number (or, if you selected Send Later, it will return to standby mode and the fax message will be sent at the time that you selected). Send later: see page 20 . For users who place the document on the contact glass After a page has been stored, the machine asks you to place the next page on the exposure glass. The indicator shows how much time you have left to place the next page on the feeder and press Start key.
Redialing FAXING Redialing If a message was not transmitted successfully, that does not mean that you have to enter the telephone number again. In many cases, the machine will redial the destination automatically. Or, with the Redial key, you can redial with just a few keystrokes. Automatic Redialing The machine will automatically redial the other party if any of the following conditions occurred.
FAXING Redialing Using the Redial Key The machine remembers the last telephone number that you input. If you have to redial this number, just press the Redial key, then press the Start key. This feature has the following uses. If the machine is waiting to redial the other party, you do not have to wait for the redialing interval to expire. If you wish to send another message to the same address that you just sent last time, you don’t have to dial the full number again.
FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Storing & Editing Fax Numbers (Functions 31 & 32) Numbers that you often use can be stored in memory. A stored number will remain in memory even if the power is cut. There are two ways to store individual phone numbers. Firstly, you can store a number in its own assigned key. This is called Quick Dial. Secondly, you can store a number as a two-digit code. This is called Speed Dial.
Storing & Editing Fax Numbers (Functions 31 & 32) Enter the telephone FAXING number. If you do wish to enter a label, press Yes. Press No. And go to step 10 Enter the label using the Quick Dial keys (see page 130). Press Yes. Go to step 2 to store another number, or press the Function key if you’re done. Editing a Number Press the Function key then press 3 and 1. You’ll get this: El Press Yes and you’ll get this: Press the Quick Dial Key that you want to edit. Example: Quick Dial 01.
Storing & Editing Fax Numbers (Functions 31 8132) FAXING Edit the number. Use 4 and ) to move the cursor.Use Clear or No to delete the number. No to delete the whole number Clear to delete the digit on cursor Press Yes. Either: NEW a 0 Change the label: Press Yes. And go to step 8. Keep the label as it is: Press Yes twice. Go to step IO. Edit the label. Use 4 and) to move the cursor.Use Clear or No to delete the number.
Storing & Editing Fax Numbers (Functions 31 8132) FAXING Erasing a Quick Dial For this example, we’ll erase the number stored in Quick Dial 01. cl Press the Function key then press 3 and 1. You’ll see this: F’F:i:!ijfi$$jM 31 F’R@I;R. I[$> y/ QljIl::t: NE::(Tb [IIf?/-, El Press Yes and you’ll see this: (At this time, you can print a list of the numbers and groups stored in Quick Dial keys. Press 4 and Start.) Press Quick Dial 01 (flip the plate, if needed). You’ll see this: 0 , Press Yes.
FAXING Storing & Editing Fax Numbers (Functions 31 8132) Storing, Editing, and Erasing Soeed Dial Numbers (H Function 32) You can store up to 50 telephone numbers as two-digit Speed Dial codes. You can program the Speed Dial code from 00 through 49. Storing a Speed Dial Number For this example, we’ll assume you will store a number in Speed Dial code 00. Press the Function key then press 3 and 2.
Storing & Editing Fax Numbers (Functions 31 8132) D , FAXING Press Yes. 0 a Program another: Go to step 3 Finish: Press Function.
FAXING Storing & Editing Fax Numbers (Functions 31 & 32) Editing a Speed Dial Number D H Press the Function key then press 3 and 2. You’ll get this: Press Yes and you’ll get this: (At this time, you can print a list of the numbers stored as Speed Dial codes. Press 4 and Start.) 5 01 Input the Speed Dial code that that you wish to edit. Example: If you edit the Speed Dial code 01, press 0 and 1 from the ten key pad. Or press ) then search the Speed Dial code using 4 and F. Press Yes. Edit the number.
Storing & Editing Fax Numbers (Functions 31 & 32) 0 FAXING Edit the label. Use 4 and ) to move the cursor.Use Clear or No to delete the number. Clear to delete one character No to delete the whole characters at the cursor How to enter characters :see page 130. Example: LONDON OFFICE 0 El ; Press Yes. I Either a Edit another: Go to step 3. m Finish: Press Function.
FAXING Storing 81Editing Fax Numbers (Functions 31 & 32) Erasing a Speed Dial Number For this example, we’ll erase the number stored in Speed Dial 01. D Press the Function key then press 3 and 2. You’ll set this: 6:‘FiI-Ii;F~AlilufINl:~~ - .:::2 F’Rl:ll>, y,jpjE::I::-j-b :Z;F’EET?DI At- Press Yes and you’ll set this: (At this time, you can print a list of the numbers stored as Speed Dial codes. Press 4 and Start.) 5 1 0 Input the Speed Dial Code that you wish to erase.
Storing & Editing a Group of Fax Numbers (Function 33) FAXING Storing & Editing a Group of Fax Numbers (Function 33) You can combine many numbers into one group, for easy sequential transmission to all the numbers in that group. These numbers can be selected from those already stored in Quick Dial keys or Speed Dial codes, or you can enter other numbers from the keypad. There are three groups available, ranging from group 1 to group 3. You can program the 100 numbers in a Group.
FAXING Storing & Editing a Group of Fax Numbers (Function 33) Press the Quick Dial key in which you wish to store this new group. Example: Quick Dial 08. Press Quick Dial 08. You’ll get: 0 Press Yes. You’ll get: If you do wish to enter a label, press Yes and use the Quick Dial keys to enter characters (see page 130). Then press Yes to accept the label. Or If you do not wish to program the label: press No. Enter the fax number that you wish to store in the group. For example: Press Quick Dial 01.
Storing & Editing a Group of Fax Numbers (Function 33) FAXING m Go back to step 9 to enter another number or press No if you are finished entering numbers for this group. m Go to step 3 to start working on another group, or press Function if you are done with all groups. Editing and Erasing from the Group 0 Press Function 3 and 3. Eli Press Yes. Input the number of the group El that you wish to program.
FAXING 0 I Erasing Groups Input a number that you wish to store in or erase from the group. Example: Quick Dial 01 :Quick Dial key 01. Speed Dial 30: Speed Dial, 3 and 0 on the ten key pad. Full number: Enter it on the 10 key pad. Press Yes. If “ALREADY PROGRAMMED” appears, either: Cl To keep the number, press No. IJ To erase the number, press Yes. Go back to step 6 a a l~iRl~ll.j~ 11 Erasing Groups These steps describe how to erase single numbers from a group.
FAXING Erasing Groups Programming the Group key You can program three groups. However, if there is no Quick Dial Key available, this Group key is helpful. You have to program Quick Dial 20 as the Group key. Press Function 3 1 and Yes. Press 20 of the Quick Dial key. Press Yes. Quick Dial 20 is programmed a Group key. as Press Yes. Quick Dial 20 is now programmed as the Group key. To finish, press Function.
FAXING (Functions 21 & 22) Erasing a Stored Message Before It Is Sent Erasing a Stored Message Before It Is Sent (Functions 21 & 22) Every time you store a fax message in your machine’s memory, a new file is created. A file is also created for storing instructions to pick up a fax message left elsewhere (polling, page 44). Each file is given a number. This number appears on the memory storage report, TCR and Transmission Result Report. To see which files are currently in memory, print a file list.
Printing a Stored Message (Function 51) FAXING Printing a Stored Message (Function 51) If you need to see the contents of any of the files, use this feature. Press Function, 5,1, and Yes. El H Press ) to scroll through the messages. You’ll see this. Or: Press 4 to obtain a list of all the files and their number. If you already know the number of the file to print, enter it directly from the keypad and skip to step 4. Scroll through the message files with 4 or ). y/ ,) Press Yes.
FAXING Polling Reception (Function 11) Polling Reception (Function 11) Use this feature when you wish to pick up a message from another terminal. You can poll documents from many terminals with one operation, broadcasting. The maximum number of terminals that you can poll is 100. cl Press Function, 1 and 1 EdPress Yes. H similar to F’l3LL.I I’ll3 REl::?’ C!F’Tf ON, DIAL FM:: I?i!!MIER Dial the number from where you will pick up the message.
Polling Reception (Function 11) FAXING El Press Option (b) and then Yes. Use the ten key pad to enter the time when you want polling to happen. For example enter 1 1 3 and 0. If you enter wrongly, press Clear or No and enter again. You’ll get: No to clear the whole number Clear to delete one digit 0 Press or # to change the AM/PM. H Press Yes. 1 n ’ l Press Start.
FAXING Talking Before Sending a Fax(On Hook Dial) Talking Before Sending a Fax(On Hook Dial) El Press the On Hook Dial key Proceed as for a usual fax message but don’t press Start. (Do not use El the handset). If you hear a voice from the machine’s built-in speaker, pick up the and speak to the other party. El handset If you hear a high-pitched tone instead of a voice, place your fax message in the auto document feeder or on the exposure glass, then press Start.
OTHER FEATURES Other features are listed here that you might find useful but that you will not set very often. Vetyfing Communications, Errors, Counters, etc.. ............................................ Rejecting Messages From Certain Senders.. ................................................... Saving Energy ................................................................................................. Printing the Sender’s Identification ................................................................
OTHER FEATURES Communication Verifying Communications, Errors, Counters, etc. Result Report (Memory Transmission) (Switch 03, bit 0) This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed when a communication fails. Transmission Result Report (Switch 03, bit 5) This report is printed out after immediate transmission successful or not.
Verifying Communications, OTHER FEATURES Errors, Counters, etc. Report Formats Example 1. Error Report* * * * ERROR (AUG 01 1995 REPORT ADDRESS FILE MODE -06:OO AM) * * * TTI XYZ COMPANY TIME PAGE RESUL Report details uppear here .~~Example 2.
Verifying Communications, OTHER FEATURES Errors, Counters, etc. The machine at the other end did not answer. 4 The machine at the other end is not a facsimile. No facsimile connection Reports You Can Printout Yourself You can print these Transaction reports at any time by following the steps below. Confirmation Report (Function 4 7) In addition to the automatic output of this report, which we’ve described earlier, you can print the TCR at any time. Press Function, 4, 1 and Yes.
Verifying Communications, Errors, Counters, etc. OTHER FEATURES Telephone Number List (Function 43) You can obtain a list of all the phone numbers stored in the machine. (You can also obtain a list of stored numbers as you edit them. See the section on storing numbers, beginning on page 28. Press Function, 4, and 3. To print all the numbers (Quick Dial, Speed Dial, and Group numbers) press Start. Then press Function and skip steps 4 and 5. Three lists will come out.
OTHER FEATURES Counters Rejecting Messages From Certain Senders (Function 94) These counters will help you if you wish to keep a regular check on how many pages your machine has sent, received, and copied.
Rejecting Messages From Certain Senders Rejecting or Accepting OTHER FEATURES Messages from Specified Senders This feature is called Authorized Reception. It helps you reject junk fax mail. It lets you specify which terminals you wish to receive fax messages from; all others will be shut out. 1 - You must 2 - You must 3 - You must in that list specify a list of senders (function 81). See page 54. turn Authorized Reception on (function 62). See page 56.
OTHER FEATURES Rejecting Messages From Certain Senders Creating & Editing the list of Authorized Senders (Function 81) Creating cl the List of Authorized Senders Press Function, 6 and enter the access code 2 2 2 2. Then, press y/ 4) ::;[:Tr I b.iG fq:; I pd-r L..I!;-r4~i:~;EAF~I::F-i, 8, 1, and Yes. (At this time, you can print an Authorized Reception List by pressing 4 and Start if it has already been created.) Press Yes again. El Q Enter the sender’s RTI or CSI. For example, enter “XYZ COMPANY”.
Rejecting Messages OTHER FEATURES From Certain Senders Editing the Authorized Senders Press Function, 6 and enter the code 2 2 2 2. Then, press 8, 1, and Yes. El access Press ) to scroll the RTKSI. the RTIKSI you want to delete appears, press Yes. El And H 01 Edit the RTIICSI of the special terminal. 4 and ) to move the cursor. Clear to delete one character. No to delete the whole characters. How to enter characters, see page 130. Press Yes.
Rejecting Messages OTHER FEATURES Switching Authorized From Certain Senders Reception On or Off (Function 62) Before you use Authorized Reception, you have to switch the feature on. Press Function, 6 and enter the access code 2 2 2 2. Then, press ‘i;/ ,L\/ E::/:: f’ ) El !l;E:LE:C-r LINE 6, 2, and Yes. Press ) until the screen is as shown at right. cl H , Press 4 or) to change the on or off setting. Press Yes and Function.
Saving Energy OTHER FEATURES Saving Energy Laser printing requires the application of heat to bond toner to the printer paper. For incoming messages to be output quickly, a heating element inside the machine must be kept hot. Keeping the fusing unit at the correct high temperature uses electricity. To overcome this waste of energy your machine is equipped with an energy saving feature.
Saving Energy OTHER FEATURES 0 The night timer switches the heater off completely, but the energy saver can also switch it to a midway temperature (see above). If you wish to print a fax message while the heating element is off, you can temporarily override the timer and print the message. Just press the Energy Saver key. The timer will activate again automatically a few minutes after you have printed your message.
OTHER FEATURES Saving Energy There are two timers for each day, each with an ON/OFF setting. “ON” means that the heater will switch on at the time indicated. “OFF” means that the heater will switch off at the time indicated. To change the ON to OFF, or the other way round, press * or #. When the ON/OFF display is correct: Go to step 6. Press ) to move the cursor under the time. -I’1pi[:Ip j* .t -r(_IE; */ !$/ y !3bj f+!jfq 2 &.Q# Input the time(9:OO AM): Press 0, 9, 0, and 0 from the key pad.
OTHER FEATURES Switching Saving Energy the Night Timer On or Off (Function 62) The Night Timer feature must be switched on using Function 62. Press Function, 6 and enter access code 2 2 2 2. Then, press 6,2 and Yes. Scroll through the list of features with ) until the screen is as shown opposite. Change the on/off setting by pressing 4 or ). Finish: Yes and Function.
Printing the Sender’s Identification OTHER FEATURES Printing the Sender’s Identification This feature prints at the top of the message, the sender’s identification (the CSI or RTI, see page 159) that appears on the display. This is useful if you receive messages that don’t include identification at the header. Follow the user parameter procedure on page 121 to enter the following setting.
OTHER FEATURES Things a Service Technician Can Change Things a Service Technician Can Change Sending Reliably vs. Sending More Cheaply Your machine uses one of two methods for correcting errors in transmission due to bad lines: Error Correction Mode (ECM) or Page Retransmission. Page Retransmission does not work with Immediate Transmission but ECM does. ECM is turned on at the factory.
COPYING Basic Copying Procedure CAUTION If your document gets stuck while it is being processed, press the Stop key, and turn to page 102 for instructions on how to safely remove the original. If you make a mistake and want to start over, press the Clear Modes key. Make sure your machine is set to copy. If it isn’t press the Fax/Copy key. The Copy light will be lit.
COPYING Selecting the Paper Size Selecting the Paper Size Manual Paper Select The manual selection size yourself. mode is useful when you wish to select the copy paper Auto Paper Select The machine automatically selects the appropriate copy paper size, based on the original’s size and the reproduction ratio that you selected. Lit the Auto Paper Select indicator pressing the key. Note: You cannot choose this function when using the or the bypass.
Copying/Printing Using the Bypass Copying/Printing COPYING Using the Bypass Use the bypass feed table for the following types of copy paper. 0 Paper of a different size from those currently in the paper trays a Paper of non-standard size or weight, such as OHP transparencies, hesive labels, or postcard. Load one sheet at at time onto the bypass feed table. ad- Caution: Do not put paper on the bypass feed table while printing is in progress.
COPYING 1 0 Enter the paper width. You can enter from 4.0” through 10.1” Example: 5.4 inch; Press 5 and 4 of the ten key pad. 10 inch; Press 1, 0 and 0 of the ten key pad. ia Press Yes. Set the document and press Start.
Copying/Printing Using the Bypass COPYING If you install the optional paper cassette Slide the side cassette cover into the machine. Insert the sheet with the printing side down. The edge should touch the far side of the entrance. Make sure that the paper has advanced into the manual feeder. Note: If a paper is left in the manual feeder for 3 minutes, it will be fed out automatically. Follow copying procedure in the above section titled “How to use the Bypass”.
COPYING Enlarging & Reducing Enlarging & Reducing Selecting El a Magnification Set the document. Ratio (See page 63.) Press the Reduce or Enlarge key repeatedly to reach the desired ratio. Enlargement ratios: 121, 129, 155, and200%. Reduction ratios: 50, 65, 74, 77, and 93% Press the Full Size key to return to 100%. Follow the the standard copying. See page 63.
Copying Darker or Lighter Originals COPYING Copying Darker or Lighter Originals Manual Image Density Mode D J Set the document. See page 63. Press either Lighten or Darken. There are 5 density levels in all. If the Auto image Density indicators on, turn it ofi by pressing the Auto Image Density key. iS H Follow the the standard copying. See page 63. Auto Image Density Mode Use this setting when you wish the machine to adjust the copy image density automatically to maintain a clear background.
Copying Darker or Lighter Originals COPYING Combination Setting Use this setting if you wish to make minor adjustment density that was automatically selected by the machine. Press the Auto Image Density key to turn on the Auto Image Density indicator. El Press the Manual Image Density key to select the image density level.
Copying Photographs COPYING Copying Photographs If your document contains a photograph, or diagrams with complex shading patterns or grays, switch Photo Mode on to achieve optimum image quality. Set the document. (See page 63) El Press the Photo and the Photo indicator will illuminate. El Follow the the standard copying procedure. See page 63. 1 0 Press Start. Note: You cannot select the Auto Image Density with the Photo mode.
Options COPYING Options The option key lets you set several features. Sort Copy Normally, the machine prints in the reverse order set in the feeder. With sort copy function, the machine will collate the sequence by printing from the last page first collated. This feature is available when the FAX EXPANSION CARD is installed. This feature is available only when you make copies using the feeder. The maximum size document that you can sort depends on how much memory is installed.
COPYING Options Erase center When taking copies from a book, you can erase the shadow caused by a spine that won’t lie flat on the glass. Adjust the width of the center column to be erased if necessary. This feature is available only when you set the document on the exposure glass. Note: Erasing center is not successful with document sizes other than letter or legal. Scanning direction The shaded part will be erased. Set the document. Press the option (b) key until the opposite display appears.
COPYING Options Erase border Erasing border lets you create a white border around the copy. Adjust the width of the blank margin left around copies. This feature is available only when you set the document on the exposure glass. Note: Erasing border is not successful legal. with document sizes other than letter or area will be The shaded erased. Set the document to the exposure glass. Press the option (b) key until the opposite display appears. Press Yes to set the option.
Options COPYING Number Copies When making several copies of a document, this feature identifies each copy with a different number. This feature is not available when you use the bypass feeder. The control number will be printed as following diagram. B 0 Example If you enter the staring number 20 and make 10 copies, each copy has its number as “#020, #021,#022 .. .... . ...#029”. El Set the document. Press the option (b) key until the opposite display appears. Press Yes to set the option.
COPYING 1 0 Enter the starting number using the ten key pad. Example: If you want start the number from “#012”, press 1 and 2. IJ If you enter the wrong number press No or Clear and enter the correct number. Clear to delete the one digit. No to delete the whole number. Press Yes to accept the setting. Follow the standard copying procedure (See page 63).
COPYING Options Center marks Prints small triangular center marks at the top and left sides. These allow you to accurately center your copies when punching holes in them. This features is not available when you use the bypass feeder. El Set the document. Press the option (b) key until the opposite display appears. Press Yes to set the option. Press 4 to turn Erase Center on. k-rD Press Yes to accept the setting. 0 I Follow the standard copying procedure.(See page 63.
MAINTAINING YOUR MACHINE Setting / Adding the Paper (&) Before you use the machine, set thepaper in the cassette. And when the Add Paper indicator @I) on the operation panel is lit, the drawer or optional side cassette is empty. To add paper to the side cassette option, see appendix B, on page 152. Caution: Caution: Caution: To avoid dropping the drawer, hold it by the front and side while pulling it out. Keep unused indicator plates.
Setting / Adding the Paper (l& MAINTAINING YOUR MACHINE * Pinch in the green lever on the rear fence and slide it until it matches the paper size printed on the base of the tray. Release the lever making sure it fits in the groove. , 0 Flex the new stack of paper a few times. Press the plate (or paper when you add paper) until the bottom plate locks itself. 0I Put the stack in the drawer. Do not fill the drawer past the load limit marker and make sure the stack of paper fits under the corners.
MAINTAINING YOUR MACHINE * Pinch the paper size indicator plate, push it up, and slide it out. l Slide in the plate for the new paper size. Replace the drawer in the machine.
Setting / Adding the Paper Setting/Adding (&l) MAINTAINING YOUR MACHINE Paper in the Optional Side Paper Feed Unit Slide out the paper feed unit until it stops. With both hands, remove it by holding it up and lifting it out at the same time. Press down the metal base plate/paper until it clicks into place. El l Pull out the paper. If you aren’t changing the paper size, skip this step and all others marked with an asterisk. 1 0 * Adjust the paper fences to the paper size.
MAINTAINING YOUR MACHINE Make sure the fence is set in the groove on the paper cassette. H * Change the paper size plate (located at the front of the feed unit). To remove an existing plate, push in the tab at the base while lifting the plate out from above (see diagram). Insert a plate with the appropriate paper size engraved on the front. Fan the paper. Make sure the edges are uniformly aligned and place the paper into the unit with the side on you wish to print face up.
Setting / Adding the Paper (a> MAINTAINING YOUR MACHINE Storage Condition of the Copy Paper 16 to 24 lb. copy paper is recommended: letter or legal sizes are the most commonly used Do not use damp paper, or copies will be defective. Do not touch copy paper if your fingers are wet or oily; fingerprints may appear on the copy. Keep paper in a vinyl bag if it will not be used for a long time. Store in a cool dry place. Store flat. Do not stand upright.
MAINTAINING YOUR MACHINE Replace Toner Cassette 81Cleaning Pad Replace Toner Cassette & Cleaning Pad When the Add Toner indicator (A) starts to blink, the toner cassette is almost empty. You will be able to make 100 more copies before you have to change it. When the indicator remains lit, it is time to install a new toner cassette. And replace the cleaning pad at the same time. The cleaning pad cleans the fusing roller. When the indicator starts to blink, prepare a new toner cassette.
Replace Toner Cassette 81Cleaning Pad MAINTAINING YOUR MACHINE Shake the new toner cassette before installing it. Unpack the new toner cartridge. Pull out the sheet of the new toner cassette. And remove the black sheet. Slide the toner cassette into the machine as far as it will go. Gently push down the cassette to secure it in place. Remove the old cleaning pad.
MAINTAINING YOUR MACHINE Replace Toner Cassette & Cleaning Pad Install the new cleaning pad. Match the position of the arrow on the cleaning pad with the arrow on the inside the machine. Note: Push the cleaning pad until you hear it clicking. Push the lever arm inwards lifting up the top unit, let the top unit sink slowly in place, and press down to lock it. Storage Condition of the Toner Cassettes a fl D IJ IJ Cl 88 Store in a cool, dark place. Never store where they may be exposed to heat.
Replacing the Photoconductor MAINTAINING Drum Replacing the Photoconductor YOUR MACHINE Drum The photoconductor receives the print image before it is transferred To ensure optimal quality, replace them every 30,000 copies. If the following display appears, replace the photoconductor. fiEF’L&::E F’I: v !:;ET To check how many sheets you’ve “Counters” (See page 52.) Caution: Caution: Caution: Caution: to paper. printed, please [II:II::. I:IR DIAL. refer the section NI:I.
MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum El Open the side cover. 1 0 Put your thumbs in the holes and carefully slide out the old toner cassette without shaking it. Remove the old photoconductor. Roll up the green plates on the old drum. Hold the used drum by the plates and carefully pull it out. Caution: 90 Do not expose the new drum to light for an extended period of time. Do not touch the surface of the drum.
Replacing the Photoconductor Drum MAINTAINING YOUR MACHINE Put the drum as shown in the illustration with the plate marked “R” at the rear of the machine. And remove the sheet of the photocouductor. Caution: Never touch surface on the photoconductor. (Green drum) Turn the lever by gently pushing it. Reinstall the toner cartridge (see page 86). Close the side cover. Push the both end of the side cover until it clicks.
MAINTAINING YOUR MACHINE Replacing the Photoconductor Drum III 1 Push the lever arm inwards lifting up the top unit, let the top unit sink slowly in place, and press down to lock it. m Reinstall the print tray. After you replace the photoconductor, reset the counter for photoconductor inside the machine. If you have replaced the photoconductor before REPLACE OPC appears, see page 52 for how to reset the OPC counter (Function 94). The display is shown as opposite.
Replacing the Stamp MAINTAINING YOUR MACHINE Replacing the Stamp When the marks made by the stamp becomes described below. pale, replace the stamp as Push the ADF (auto document feeder) release button and pull up the ADF. Take out the old stamp by tweezers. If tweezers are not available, you may press the point of a pencil down vertically into the stamp and remove it by lifting straight up. Replace the stamp as shown. El Close the ADF.
MAINTAINING YOUR MACHINE Daily Maintenance Daily Maintenance Caution: When wiping or cleaning components, do not use any sort of cleaning agent or abrasive powder. Use a damp soft cloth to clean and a dry soft cloth to wipe dry. Cleaning the exposure glass and the platen cover Lift up the upper cover and clean the exposure glass with a clean dry cloth. El Clean damp cloth. tion if the platen cover with a cloth and wipe it with a dry Use a weak cleaning solustains do not come off.
Daily Maintenance MAINTAINING YOUR MACHINE Cleaning the ADF roller cl Open the ADF cover. Remove the feed unit. Push to the side, then pull it toward you. Clean the feed roller and the separation cloth. 1 0 rollers with a damp Reinstall the feed unit. Push to the side then set the feed unit.
MAINTAINING YOUR MACHINE Daily Maintenance id Close the ADF cover. Lift up the top cover. And push the scanner release button and pull up the scanner. Clean the roller and white strip with a damp cloth then clean the exposure glass with a dry cloth. Roller 0 ; 96 Close the scanner and lower the upper cover.
Daily Maintenance MAINTAINING YOUR MACHINE Cleaning the Paper Feed Unit Roller El Open the side cover. H Wipe 2 rollers. 0 Close the side cover.
MAINTAINING YOUR MACHINE Daily Maintenance Cleaning the Corona Wire Please clean the corona wire on the toner cassette appears on the printing image. cl Open the top cover unit and lift it until it locks in place. Put your thumbs in the holes and carefully slide out the old toner cassette without shaking it. And place it on a sheet of paper on a flat surface. Gently drag the lever from end to end twice. Make sure that the lever returns to the original position after cleaning.
Daily Maintenance MAINTAINING YOUR MACHINE Push the lever arm inwards lifting up the top unit, let the top unit sink slowly in place, and press down to lock it.
Troubleshooting Caution: Do not attempt to make any repairs other than those described in this manual. Removing covers may expose you to dangerous voltages and other risks. Refer all servicing to qualified personnel. Check the indicators and the display panel. The indicators light if there are any problems. Check the description in the display. If an Indicator Lights Up on the Operation Panel If ERROR PRESS STOP KEY appears in the display: If the Communicating indicator is not lit, press Stop.
Clearing a Document Jam Troubleshooting Clearing a Document Jam If C:l..EAR OR1 GI NM. appears in the display: Problem: There is a document jammed in the feeder. Remove the jammed document and repeat the transmission procedure. Cause: The document may be longer than the maximum limit (see the document specifications on page 131). a Pull up and open the ADF cover. El Carefully take out the jammed original. Do not leave any pieces inside. Then close the scanner.
Troubleshooting Copy, Fax, or Print Jams Copy, Fax, or Print Jams If t::L.EAR CCW appears in the display, there is a copy jam. There are two possible locations: the drawer or the inside of the machine (including the copy feed-out area). 0 Remove the paper tray. Remove the exit cover or optional paper cassette if the paper is jammed at the manual feeder or the cassette entrance. El Open the top unit and lift it until it lock in place.
Copy, Fax, or Print Jams Troubleshooting El Open the side cover. Pull out the jammed paper carefully. Toner may not be fixed to the paper. Be careful not to get any on your hands or clothes. If you cannot remove the jammed paper, pull out the paper drawer completely and remove the jammed paper.
Troubleshooting Push the stack of paper until it clicks, Make sure that the paper is under the corner. If there is space between the paper and fences, carefully move in each fence until it is flush with the paper. If there is space between the paper and fences, carefully move in each fence until it is flush with the paper. 0 Set the paper cassette. Close the side cover. Push the both end of the side cover until it clicks.
Copy, Fax, or Print Jams Troubleshooting Push the lever arm inwards lifting up the top unit, let the top unit sink slowly in place, and press down to lock it. ul , Reinstall the optional side cassette or the exit cover. m Replace the paper tray.
Troubleshooting Copy, Fax, or Print Jams Paper Jams in the Optional Front Paper Feed Unit If the Paper Feed Unit is installed and you cannot remove the jammed paper as in the previous section, follow these procedure. When % is lit, open the feed unit side cover. Q If there is any jammed paper, remove it. El Close the side cover. 1 0 106 If you haven’t managed to remove the jammed paper yet, pull out the paper feed unit. If there is any jammed paper, remove it.
Copy, Fax, or Print Jams Troubleshooting Press down the paper that is set in the unit until the bottom plate clicks. Make sure the paper fits correctly under the two metal corners. Replace the feed unit to its original position.
Troubleshooting Communication problems If Messages You Receive Don’t Fit on Your Paper Breaking Down large Format Messages If the incoming document is longer than the paper in your fax machine, the machine will split it into many sheets. The tail end of the message will be reproduced at the head of the next page. The images overlap each other by 0.4 inch. (You can ask a service technician to turn off the overlap.
RDS (Remote Diagnostk System) Troubleshooting RDS (Remote Diagnostic System) Overview If your machine has a problem, a service technician can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service technician can also use RDS to change some of your machine’s settings if you request it. For RDS to work, you must switch it on before the service technician RDS operation on your machine.
Operational Troubleshooting Operational Difficulties Difficulties Required Action Problem STANDBY MODE Nothing happens when the switch is turned on. Check the power cord. Is it properly plugged into the outlet? * SET DOC.OR DIAL NO. is not displayed. Plug it in firmly Switch the power on. > If the Power indicator does not light, check that the power cord is plugged in. The machine might be the Energy Saver mode. * Hold the Energy Saver key for two seconds.
Operational Troubleshooting Difficulties PBX).
Operational Troubleshooting Required Action Problem Transmission cannot take place Difficulties The other machine is out of order. * Check the error report. * Ask the other party to check their machine and correct the fault. Note: Before taking action, wait until the Communicating indicator goes out, then press the Stop key. The line is busy or noisy. Consistent difficulty in communicating with a particular terminal There are some bad lines between you and that other terminal.
Operational Troubleshooting Difficulties Required Action Problem Copy paper misfeeds occur frequently. Is the proper paper in the paper tray? * Use appropriate paper. See page 131. Is folded, wrinkled, damp, or curled paper in the paper tray? * Always use dry, undamaged paper. Is the paper set properly in the paper tray? * Always load paper correctly. See page 80. Do not load too much paper in the trays.
Troubleshooting Displayed Error Messages Displayed Error Messages CHECK AUTO-DIALING You cannot use the auto-dialer at the moment. Use the ten-key pad or the handset. NO FILE EXISTS No polling reception operations have been programmed. There are no messages in memory waiting for transmission. Incorrect file number. Check the file number and try again. TOO MANY DEST. The memory cannot hold any more telephone numbers. Either: Delete some numbers then try again.
Troubleshooting Error Codes SERVICECALL .i!%-~~i H ..... i.....v.. Machine is out of order. Contact your service representative. Error Codes When an error occurs, an error report is printed. This report includes an error code. The following table lists common error codes and a few of the possible causes. If any of these or any other error codes are persistent and the machine does not work properly, contact a service technician.
Troubleshooting Code Error Codes Possible Cause O-24 Memory may be full or there may be a problem with your printer, (jam need to add paper or toner). Clear memory or solve the problem with your printer. If the memory was not full, substitute reception may have been disabled. See page 16 O-70 There is a problem with the machine at the other end.
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TECHNICAL REFERENCE Operation II II II panel II I 2 Area 1 l- The Communicetiing indicator lights when a fax message is being transmitted or received. 2- The Receive Files indicator lights when a fax message was stored in memory (see page 16). 3- The Check Display indicator lights to tell you to read the display. 4- The Add loner indicator blinks when toner is about to run out and lights continuously when toner has run out (see page 86). 5- The Add Paper indicator lights when you need to add paper.
Operation panel 16- Press the Enlarge key to enlarge your image. The available ratios are: 121% 129% 155% 200%. 17- Press the Reduce key to reduce your image. The available ratios are: 50% 65% 74% 77% 93%. Press the Full Size key to reset the magnification to 100%. 16 Press the Paper Select key to choose between having paper come from the optional side cassette or the main cassette. If you don’t have the side cassette, pressing the key has no effect. The paper size selected appears in the LCD.
TECHNICAL REFERENCE Machine Exterior Machine Exterior 6 l- The main switch turns your machine on and off. 2- The phone connection (TEL) is where you plug in the line that goes to your telephone or handset (see page 143). 3- The line connection (LINE) is where you plug in the line to the telephone system’s outlet. 4- The automatic document feeder (ADF) allows you to set up to 30 sheets at once so that they are fed in one at a time. 5 Set the document on the ADF table.
Access Code for Functions 6 1 to 94 TECHNICAL REFERENCE Access Code for Functions 61 to 94 Accessing functions 61 to 94 requires an access code. The sole purpose of this feature is to keep others from accidentally misadjusting the machine. This code cannot be changed, so do not rely on it as a security feature. The code is 2222 User Parameters (function 63) Adjusting your machine sometimes requires that you change special settings called user parameters.
TECHNICAL REFERENCE User Parameters To change bit 3, press 3 on the key pad. Bit 3 will change from 1 to 0 or from 0 to 1. B (function 63) tc:pt’lrJ,!y/ 4) ::&II Ti::I-/ $35 : I!JQ!@ ;Lg!#1 (To change bit 0, press 0, to chang$ bit 1, press 1, and so on.) Press Yes and Function. 1 0 Here is a list of all relevant user parameters. Many bit settings have no effect and are not listed. (Never change these.) The settings made at the factory are underlined.
User Parameters (function 63) TECHNICAL SW Bits & Definition Settings 01 7: Clear Modes after sending a fax. F;ETi.IRNTO HClMEF’IO!;ITI!:IN off: 0 Qn: 1 1: Print a center mark on faxes. off: 0 02 CENTER QJ MAFiK REFERENCE 1 3: Print sender’s ID on incoming messages. T':: I F'RINT Qf!: 0 On: 1 0: Automatically print memory transmission reports. off: 0 QJ-J 1 I:I:IMM~~NI~~ATION RE:;ULT F'EF'CtRT (MEMCGY TX) 2: Automatically print storage reports for memory transmission.
TECHNICAL SW REFERENCE User Parameters Bits & Definition Settings 0: Store incoming faxes when machine is out of supplies. off: 0 Q!l: 1 (function 63) E~I_IB!~~:TI_ITE RECEPTLCIN 05 1: Allow automatic reception from senders that do not identify themselves. C:ONDIT ION:. OF MEMORY RECEPTION 6,7 : Level for the Energy Saving feature ENEWY 06 '5AVINII; 0: Send a header with each page.
User Parameters (function 63) SW Bits & Definition 12 2: Faxing & Report Toner Saving TECHNICAL REFERENCE Settings Qfj: 0 On: 1 EICONOMY PRINTIIU; MCltlE Note: If on, contrast will be set to “Normal” automatically, preserving image quality. This is available when receiving fax messages and printing reports, but not for copying or printing from a PC. Further, messages sent to you in halftone mode will automatically turn off toner saving to insure a clear image.
TECHNICAL REFERENCE User Parameter User Parameters (function 63) Hints Changing your machine’s default settings These are the settings your machine assumes immediately after it is turned on, after clearing the machine, or after you or the night timer reactivates it. Many of the user parameters determine your machine’s default settings.
Copier Settings (Function 72) TECHNICAL REFERENCE Copier Settings (Function 72) Use function 72 to set the limit number of copies. iI Press Function, 6, and enter the access number 2222. Then press 7, 2. H Press Yes H 01 Press Yes again and get this: H Press No, then enter a number between 01 & 99.(for the number of copies). Example: If you set to 3 sheets, enter 0 and 3. Press Yes.
TECHNICAL REFERENCE Adjusting the Volume of Various Features Adjusting the Volume of Various Features (Function 92) You can change the beeper (monitor) volume of the desired feature. Beeps to signal transmissions. Beepsto signal receptions. Beepsto signal on hook dialing. Beeps when a number is dialed. Beeps (doesn’t buzz) to signal something going amiss. Beeps when a key is pressed. Press Function, 6, and enter the access number 2222. Then press 9, 2. Press Yes.
Selecting the Display’s language TECHNICAL REFERENCE Selecting the Display’s Language (Function 93) If you would rather use another language for messages and displays, folllow the procedure below. The three languages available are: English, French, and Spanish. El Press Function, 6, and enter the access number 2222. Then press 9, 3, and Yes. :~EL-EI::T [-&$l;l_l,$~f- y/ 4) ENl3L I :$iH Use 4 and ) to scroll through the available languages. :~EL.
TECHNICAL REFERENCE Entering Characters Entering Characters Use the key pad for entering numbers. Use Quick Dial keys 1 to 8 for entering letters, the 4 & ) keys to change to another letter, the Yes key to accept a character, and Quick Dial key 09 for spaces and other characters. If at any time you make a mistake when entering a character or digit, press the Clear key to erase it.
Document TECHNICAL & PaDer SDecifications Document Documents REFERENCE & Paper Specifications (Using the Auto Document Feeder) Length (automatic feed): 4.1-14.3 Length (manually assisted feed in fax): Up to 47.2 in (1200 mm) Width: 5.8-10.1 Thickness Document a a in (105-364 in (148-257 16-24 lb(0.050.2 : mm) mm) mm) Feeder Requirements Do not insert torn, heavily curled, wavy, creased, dog-eared, damp, or otherwise damaged documents. Copy or fax from the exposure glass.
TECHNICAL REFERENCE Capabilities Capabilities Functions That Can Be Used Together (Dual Access) Job you wish to carry out at the sametime (Second selection) I Job currently in progress (First selection) /: Possible, X: Not possible A: The second selection is not possible. 0: The second selection is possible, but it cancels the correctly selected mode. Stored Numbers (Long term) IJ 20 Quick Dial keys, each of which can hold an individual number.
Specifications TECHNICAL REFERENCE File Storage 0 You can have as many as 100 files stored in the machine: this includes memory transmission files and polling reception files. This is a theoretical maximum. The actual number of files you can have in your machine depends on the types of the documents.
TECHNICAL Specifications REFERENCE General Specifications Fax mode resolution: (main scan x subscan) Standard: 8 x 3.85 lines/mm 8 x 7.7 lines/mm Detail: 8 x 15.4 lines/mm Fine: Copy mode resolution: 16 x 15.
APPENDIX A: INSTALLATION Before installing your machine, read the safety instructions at the beginning this manual. To install the machine, follow these procedures: of 1-Find a suitable location for the machine. 2-Remove all the pieces of tape attached to the machine and remove the red clip on the upper unit (See page 137.) 3-Install the photoconductor, cleaning pad and toner. (See page 138.) 4-Attach the accessories and load the paper in the drawer. (See page 141.) 5-Connect the phone line.
a Ensure there is clearance around the machine, as indicated in the diagram below. I 4 I f 15.7” ) 2.4” 17.7” above the machine I 27.6” NOTE: This machine generates a certain amount of ozone. Although the amount generated is within safety requirements, it is recommended that, to avoid ozone buildup, you install the machine in a room which is properly ventilated. Operating 0 0 Cf 0 136 Precautions While the machine is in operation, do not turn off the main switch or unplug the power cord.
Removing the Clip on the Upper Unit Cf APPENDIX A: INSTALLATION First of all, remove all the pieces of tape attached with the machine. Removing the Clip on the Upper Unit You have to remove the clip on the rear side of the upper unit before you use the machine. Open the upper unit and lift it until it lock in place. Pull out and remove the red clip with the label. El El Bend the mylar tag along the line. Stick it over the hole made when you remove the red clip.
APPENDIX A: INSTALLATION Toner Cassette and Cleaning Pad Installing the Photoconductor, Installing the Photoconductor, Toner Cassette and Cleaning Pad Before using the machine, install the photoconductor, cleaning pad as in the following procedure: Open the upper unit and lift it until it locks in place. El Open the side cover. Put the photoconductor as shown in the illustration. Pay attention to the green knob are in both edge. One of then is marked “R” for rear (back) side.
Installing the Photoconductor, Toner Cassette and Cleaning Pad APPENDIX A: INSTALLATION Shake the toner cassette from side to side. Pull out the film and remove the black sheet of the toner cassette. Slide the toner cassette into the machine as far as it will go. Gently push down the cassette to secure it in place. 0 Install the cleaning pad as shown in the illustration. Match the position of the arrow on the cleaning pad with the arrow on the inside the machine.
APPENDIX A: INSTALLATION Toner Cassette and Cleaning Pad Close the side cover. Push the both end of the side cover until it clicks. 0 I Push the lever arm inwards, let the top unit sink slowly in place, and press down to lock it. Note: If the top unit does not close, the toner cassette, photoconductor or cleaning pad is not fitted correctly.
Attaching the Print Tray APPENDIX A: INSTALLATION Attaching the Print Tray il Attach the print tray. Attaching the Auto Document Table cl Insert the document table into the holes on the top cover. Slide the document table until you hear it clicks. H Attaching El the Stop Insert the stop by pushing it in direction 1 as shown in the diagram. When fully in, slide it towards direction 2 to fix it in place. Setting the Paper See the section titled “Setting / Adding the paper”. See page 80 .
APPENDIX h-stalling A: INSTALLATION Installing the Optional Memory Card the Optional Memory Card Switch off the power before you install the optional memory card. Slide the drawer all the way out. El Remove the cover on the machine. Insert the card. The side with the card type (e.g. TYPE20) must be facing upwards. Make sure the card is pushed right so the contacts touch. 1 0 Replace the cover. Replace the drawer in the machine. Turn the power on.
Connecting the Machine Connecting APPENDIX A: INSTALLATION the Machine Before using the machine, connect the machine to the telephone And plug the power cable and switch on. Make sure that it is properly connected outlet, as shown below. CAUTION Do not switch on until everything to the telephone is connected line properly. line and the power properly. Program the Telephone Line Type setting (use Function 62; see page 41).
APPENDIX cl A: INSTALLATION Connecting to the Phone Lines Connect the phone line cord to the fax jack marked Line.(A) Connect the other end of the line into the phone line jack (on the wall or on a cable). Connect the handset (option) or your own telephone Tel (B). 0 , 144 Connect to the jack marked the other end of the line to the handset or telephone.
Connecting Connecting IMPORTANT APPENDIX A: INSTALLATION the Power the Power POINTS ABOUT POWER CONNECTION If you have to use an extension cord, make sure that it is capable of carrying 125V/15A, and that your facsimile terminal is the only piece of equipment connected to that cord.The supply from the wall outlet must not fluctuate more than 20 V either side of 115 Vat. The power cord should not be laid in a place where it might trip somebody. Do not lay anything on the power cord.
APPENDIX Initial Settings & Adjustments A: INSTALLATION Initial Settings & Adjustments Important: The CSI code (see below) is required by international law. You cannot legally connect a fax machine to the telephone system if the CSI code is not programmed. Further, the TTI code and the date and time of transmission must be included in the header of all~~~~~~~~~~~~~~~ pages faxed to, from, or within the United States.
Initial Settings & Adjustments APPENDIX A: INSTALLATION If these settings have been made before, the messages on the display will not always match those shown here. The setting already entered will appear along with the word [C:HAPil:iE:?].In this case, press Yes to change the setting. Press Function and 6, enter the access code 2222, then enter 61. You’ll get this: INITIAL MODE Y/NEXT, E.1 INITIAL 5ET Press Yes. Press Yes again. Enter your phone number.
APPENDIX 8 El A: INSTALLATION Press Yes. The RTI programmed in step 7 appears. You should keep it. If you wish to change it, press Yes and edit the TTI. m Press No to keep the TTI as is. You’ll get: m Press Yes. m Enter your phone number and include the country and area code, (but no pauses). Should be the same as in step 4. Press Yes.
Initial Settings & Adjustments APPENDIX A: INSTALLATION Setting the Phone Line (Function 62) cl Press Function and 6, enter the access code 2 2 2 2, then enter 62. You’ll get this: El Press Yes. H Press Yes again. 01 H :XL.ECT LINE y/ NE::j::Tb Press 4 &) to set your machine for a tone dial line (TT) or a pulse dial line (FE). Press Yes. FVKiGfiAMMED will flash on the display and you’ll get this. At this point, you could turn on the Authorized Sender function (page 53).
APPENDIX A: INSTALLATION Initial Settings & Adjustments Setting the Date & Time (Function 91) Press Function, 6, and enter the access code 2222. Then enter 9 1. Press Yes. A date and time will appear. Change the month using * or # (* to scroll forward, or # to scroll backward) on the ten key pad and press ) to move the cursor. Change the date with the ten keypad as 09. Type in the year and time at the keypad as 9 6 1 0 2 5. Change AM/PM using the ten key pad.
Initial Settings & Adjustments APPENDIX A: INSTALLATION Daylight Saving Time Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends. When you install the machine for the first time, take care that the setting is correct before you set the date and time. Press Function, 6, and enter the access code 2222. Then enter 6 Sand Yes.
APPENDIX B: OPTIONAL SIDE CASSETTE Installing the Side Cassette Followings are the installation paper in it. cl procedure Remove the cover just under the copy exit. Remove the cover from the cassette. Press on the bottom plate(or paper stack) until it locks in place. 1 * lf necessary, 0 stack. remove the paper *You do need to follow steps marked with an asterisk unless you are changing the paper size setting.
Installing the Side Cassette H APPENDIX 6: OPTIONAL SIDE CASSETTE l If the new paper size is legal, install the extender (see next page). Otherwise you do not need it, and you can remove it if it is installed. l Pinch and hold the side fence lock, and slide the fence to the proper size setting. I 0 * Slide the back fence to the proper size setting. l Set the dial for the proper size.
APPENDIX I a B: OPTIONAL SIDE CASSETTE Bend your stack of paper (not exceeding the limit mark) and insert in the tray. Make sure the paper fits under the corners and push the side and back fence toward the paper. Note: If there is space between the paper and fences, carefully move in each fence until it is flush with the paper. m Replace the cover on the cassette. Note: The bypass feed plate should be in the standard paper feed (-:out) position. If it is in, paper might not be fed properly.
Installing the Extension APPENDIX B: OPTIONAL SIDE CASSETTE Installing the Extension When you set the legal size in the optional side cassette, install the extension. Remove the extension from underneath the cassette as indicated by the arrows. Install the extension. When not using the extension, keep it stored under the bottom of the cassette.
INDEX & GLOSSARY A access code 121 Add Paper Indicator 80 adding paper 60 toner 66 authorized reception 53 authorized senders 53 automatic reception 14 reports 47 B broadcasting 23 C calls (receiving) 14 characters entering 130 cleaning pad replacing 87 communication capabilities 132 problems 108 connection phone line 143 power 145 contrast 18 faxing 17 copier settings 127 copying 63 - 79 density 71 document feeder 63 magnification 70 photos 73 Correcting Mistakes Dialing 100 counters 52 CSI 146 D date
INDEX & GLOSSARY length reduction 108 Lightning protection iii - iv M machine exterior 120 magnification 70 maintenance cleaning pad 87 daily 94 paper 80 photoconductor 90 stamp 93 toner 86 manual reception 14 reports 50 Marker (Stamp) 25 Memory Transmission erasing 42 printing 43 5 N night timer 16, 57 numbers erasing a quick dial 31 erasing a speed dial 36 storing 28 0 on hook dial 46 On/Off Switches RDS 109 Reject Messages from Unidentified Senders 52 operation panel 118 option fax: send later 20 P
INDEX & GLOSSARY Memory 5 Using Redia127 troubleshooting 100 TSI printing 61, 126 TTI 146 TTI On/Off 22 U user parameters 121 - 126 v Verification Stamp 25 volume 128 158
Mini-Glossary INDEX & GLOSSARY Mini-Glossary CSI: Called Station Identification. This is your fax number, programmed in your machine for identification purposes. During a communication, it appears on the other party’s display, and vice versa. By international law, the CSI must be programmed in your machine before you connect it to the public phone network. The CSI consists of your fax number, and should include the country and area codes, but not hyphens. TTI: Transmitting Terminal Identification.
Mini-Glossary Certification Label Certification Label The certification is located behind the machine. The label says: RICOH UNITECHNO CO., LTD. 713 TSURUGASONE YASHIO-SHI SAITAMA-KEN JAPAN. Complies with FDA radiation performance standards, 21 CFF Subchapter J.
Faxing at a Glance Option key Sending or picking up a fax message later (page 20 8 22) Setting the number of pages Select Selecting the scanning area key. (At most 30 one sided the document face pages) up in the feeder. H Select Memory (LED on) or Immediate Transmission (LED off) with the Memory n key. Dial the number either from the keypad, with a Quick Dial key (at the left), or with a Speed Dial code. Hints 0 Problem? See page 100 0 To change the toner cartridge, see page 86.
CAUTION: Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recommended parts. For good copy quality, Ricoh recommends that use genuine Ricoh toner. TONER CASSElTES 0 RICOH TONER CASSETTE ance. TYPE 300 is recommended for the best perform- STAMP Cl MARKER TYPE 30 is recommended for the best performance. PHOTOCONDUCTOR Cl RICOH PHOTOCONDUCTOR ance. U.S.
USA FCC Requlremmts 1. This equipment complies with Part 66 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number end ringer equivalence number (REN) for this equipment. If requested. this information must be provided to the telephone company. 2. This equipment uses the tollowing USOC jack: RJllC 3. The REN is used to determine the quantity of dewces which may be connected to the telephone line.
