Printer/Scanner Unit Type 8000 Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files to Folders 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual carefully before you use this machine and keep it handy for future reference.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents . ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on which country you are in, there may also be html manuals. To view these manuals, a Web browser must be installed.
❖ Security Reference This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced security, we recommend that you first make the following settings: • Install the Device Certificate. • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see “Setting Up the Machine”, Security Reference.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 About the Scanner Functions...............................................................................2 Display Panel......................
2. Sending Scan Files to Folders Before Sending Files by Scan to Folder ............................................................ 37 Outline of Sending Scan Files by Scan to Folder.....................................................37 Preparation for Sending by Scan to Folder ..............................................................40 Registering Destination Folders in the Address Book.............................................. 41 Scan to Folder Screen ...........................................
4. Delivering Scan Files Before Delivering Files ........................................................................................85 Outline of Scan File Delivery....................................................................................85 Preparing to Deliver a File........................................................................................ 86 Installing DeskTopBinder Lite from the Supplied CD-ROM .....................................87 Network Delivery Scanner Screen ..........
Scanning Multiple Pages of Originals as One File .........................................129 Setting File Type and File Name.......................................................................131 Setting File Type .................................................................................................... 131 Setting File Name...................................................................................................133 Security Settings to PDF Files ......................................
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine. Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes.
About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scanned files There are several methods you can use to send captured data as files to computers. • Sending scan files by e-mail For details, see chapter 1 “Sending Scan Files by E-mail”. • Sending scan files to a shared folder For details, see chapter 2 “Sending Scan Files to Folders”.
Display Panel This section explains the simplified display and three confirmation screens: Check Modes, Preview, and Transmission File Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For details, see “E-mail Screen”, “Scan to Folder Screen”, “List of Stored Files”, and “Network Delivery Scanner Screen”. Reference p.13 “E-mail Screen” p.42 “Scan to Folder Screen” p.70 “List of Stored Files” p.
Confirmation Displays This section explains three confirmation displays: Check Modes, Preview and Transmission File Status. Check Modes This section explains items that are displayed and how to display the Check Modes screen. Use the Check Modes screen to check scanning and transmission settings. Pressing [Check Modes] switches the screen from the initial scanner screen to the Check Modes screen. ❖ Check Modes AMW002S 4 1. Original 3.
Preview This section explains items that are displayed and how to display the Preview screen. Use the Preview screen to check that of originals have been scanned correctly. You can display the Preview screen when sending files by e-mail or Scan to Folder, delivering files, or simultaneously sending and delivering files. To display the Preview screen, press [Preview], and then start scanning while [Preview] is still selected. ❖ Preview AMW003S 1. [Zoom Out] and [Zoom In] 5.
Transmission File Status This section explains items that are displayed and how to display the Transmission File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results. Press [Scanned Files Status] to display the Transmission File Status screen. Up to 9 transmission or delivery results are displayed at the same time. Press [U] or [T] to switch between results. ❖ Transmission File Status AMW004S 1. Date/Time 3.
5. File Name 7. [Stop TX] Displays the stored file name of files that are simultaneously sent and stored, or of stored files that are sent. To cancel transmission, select a file whose status is [Waiting...], and then press [Stop TX]. 6. Status 8. [Print List] Displays one of the following transmission statuses: Completed, Sending..., Waiting..., Error, or Cancelled. Press to print transmission results.
Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press the {User Tools / Counter} key. For detailed setting method, see General Settings Guide. ❖ General Settings Items Description Switch Title Sets index to use when the list of destinations of this machine is displayed. Update Delivery Server Destination List Allows you to update the delivery server's destination list by pressing [Update Delivery Server Destination List].
❖ Send Settings Items Description Compression (Black & White) Specify a compression method for files scanned in black and white. Compression (Gray Scale) specify a compression method for files scanned in gray scale. Max. E-mail Size Select whether or not to limit the size of e-mail that has attachments. Divide & Send E-mail Select whether or not to divide files that exceed the size specified in [Max. E-mail Size] and send them as multiple e-mails.
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1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail. Outline of Sending Scan Files by E-mail This section outlines the function for sending scan files by e-mail. ZZZ508S 1. This machine 3. Client computer A scan file can be attached to an e-mail and sent to a mail server.
Sending Scan Files by E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e-mail. A Connect the machine to the network. 1 Connect the machine to the network using an Ethernet cable or wireless LAN (IEEE 802.11b). B Make the necessary network setting in [System Settings]. If you have connected the machine to the network using an Ethernet cable, make the following settings. For details, see General Settings Guide.
Before Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. 1 The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ]. Keys that cannot be selected appear like [ ]. ALQ006S 1. Destination field 5. [Reg. No.] The specified destination appears.
Sending Scan Files by E-mail Basic Operation for Sending Scan Files by E-mail 1 This section describes the basic operation for sending scan files by e-mail. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen. For details, see “Switching to the E-mail Screen”. C Place originals.
Basic Operation for Sending Scan Files by E-mail G If necessary, press [File Name / Type] to specify settings such as file name and file format. For details, see “Setting File Type and File Name”. H Specify the destination. 1 You can specify multiple destinations. For details, see “Specifying E-mail Destinations”. I If necessary, press [Text] to enter the e-mail message. For details, see “Specifying the E-mail Message” J If necessary, press [Subject] to specify the e-mail subject.
Sending Scan Files by E-mail Reference p.17 “Switching to the E-mail Screen” p.109 “Various Scan Settings” p.120 “Adjusting Image Density” p.121 “Setting of Original Feed Type” p.131 “Setting File Type and File Name” p.18 “Specifying E-mail Destinations” p.32 “Specifying the E-mail Message” p.31 “Specifying the E-mail Subject” p.27 “Specifying the E-mail Sender” p.4 “Check Modes” p.5 “Preview” p.
Switching to the E-mail Screen Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the Email screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: 1 A Press [Delivery Dest.]. The E-mail screen or Scan to Folder screen appears. B If the Scan to Folder screen appears, press [E-mail]. The E-mail screen appears.
Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine’s address book • Enter the e-mail address directly • Search the LDAP server for the destination and select it Before you select destinations, make sure you have selected [To]. If necessary, press [Cc] or [Bcc], and then select destinations.
Specifying E-mail Destinations If the target destination does not appear, take one of the following steps: • Display the destination by selecting its initial letter from the title • Display the destination by pressing [U] or [T] Note ❒ Depending on the security setting, some destinations may not appear in the destination list. 1 Selecting destinations by entering the registration numbers Select the destination from the machine’s address book using its registration number. A Press [Reg. No.].
Sending Scan Files by E-mail Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destination and select it. 1 A Press [Search Dest.]. B To search by destination name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears. You can also search by combining [Name] and [E-mail Address]. C Enter the beginning of the destination name.
Specifying E-mail Destinations Note ❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected before executing the search. 1 ❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Address], and [Folder Name], are registered in the machine’s address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected destinations.
Sending Scan Files by E-mail Entering an E-mail Address Manually This section explains how to enter an e-mail address manually. A Press [Manual Entry]. 1 The soft keyboard appears so you can enter the e-mail address. B Enter the e-mail address. C Press [OK]. Note ❒ Depending on the security settings, [Manual Entry] may not be displayed.
Specifying E-mail Destinations Selecting Destinations by Searching an LDAP Server By accessing an LDAP server, you can search for destinations and select them. 1 Important ❒ To use this function, an LDAP server must be connected to the network. In addition, under [System Settings], the server must be registered and [LDAP Search] must be set to [On]. For details, see General Settings Guide. A Press [Search Dest.]. B Select the LDAP server that appears next to [Address Book].
Sending Scan Files by E-mail F If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], [Company Name], [Department Name], and [Search Options]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria. 1 The illustrated screen is an example. The items that actually appear on the screen may differ. G Press [Start Search].
Specifying E-mail Destinations ❒ By pressing [Advanced Search], the following criteria appear: • [Beginning Word]: The names which start with the entered character or characters are targeted. For example, to search for “ABC”, enter “A”. • [End Word]: The names which end with the entered character or characters are targeted. For example, to search for “ABC”, enter “C”. • [Exact Match]: The names which correspond to an entered character or characters are targeted.
Sending Scan Files by E-mail Registering a Directly-Entered Destination in the Address Book This section explains how to register a directly-entered destination in the machine’s address book. You can also register a destination selected from the LDAP server. 1 A In the destination field, display the destination you want to register. B Press [Prg. Dest.]. C Press [Names], and then specify the name and other information to be registered.
Specifying the E-mail Sender Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. 1 You can specify the e-mail sender by any of the following methods: • Select the sender from the machine’s sender list • Select the sender by entering the registration number • Select the sender by searching the machine’s address book Note ❒ Senders must be registered in advance under [System Settings].
Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name Select the sender from the destination list according to the registration number. A Press [Sender Name]. 1 B Press [Registration No.]. C Using the number keys, enter the five-digit registration number assigned to the required destination folder. If the entered number is less than five digits, press the {q} key after the last number. Example: To enter 00006 Press the {6} key, and then press the {q} key. D Press [OK] twice.
Specifying the E-mail Sender Selecting the Sender by Searching the Machine’s Address Book This section explains how to select the sender by searching the machine’s address book. 1 A Press [Sender Name]. B Press [Search]. C To search by user name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears. You can also search by combining [Name] and [E-mail Address]. D Enter the beginning of the sender’s name you want to search for.
Sending Scan Files by E-mail G Press [Start Search]. Destinations that match the search criteria are displayed. H Select the sender. I Press [OK]. 1 Note ❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected before executing the search. ❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Address], and [Folder Name], are registered in the machine’s address book. For details, see General Setting Guide.
Specifying the E-mail Subject Specifying the E-mail Subject This section explains how to specify the e-mail subject. A Press [Subject]. 1 The soft keyboard appears. B Enter the subject. C Press [OK].
Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. The message can be created in the following ways: • Select the e-mail message from the list • Enter the message directly 1 Selecting a Message from the List You can select a message from the list. Important ❒ The messages that can be selected from the list must be registered in [System Settings] in advance. A Press [Text]. B Select a message. C Press [OK].
Specifying the E-mail Message Manual Entry of a Message You can enter the message manually. A Press [Text]. 1 B Press [Manual Entry]. The soft keyboard appears so you can enter the message. C Enter the message. D Press [OK] twice.
Sending Scan Files by E-mail Simultaneous Storage and Sending by Email 1 This section explains how to store a file and simultaneously send it by e-mail. A Press [Store File]. B Make sure [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see “Specifying File Information for a Store File”. D Press [OK]. E Specify the setting for sending the file by e-mail, and then send the file.
Simultaneous Storage and Sending by E-mail Sending the URL by E-mail This section explains how to send the URL of the stored file by e-mail. 1 Important ❒ To send the URL of the stored file by e-mail without sending the file itself, you must specify the setting in [Scanner Features]. For details, see General Settings Guide. You can send the URL when you send a stored file by e-mail, and when you store a file and simultaneously send it by e-mail.
Sending Scan Files by E-mail Note ❒ It is recommended that you use Web Image Monitor on the same network environment. For details about settings for using Web Image Monitor, see Network Guide. 1 ❒ Depending on the environment, even if you click the URL in the file sent by e-mail, the browser may not start and you may not be able to view the file. If this happens, click the same URL again, or manually enter the URL in the browser's address bar.
2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder. Outline of Sending Scan Files by Scan to Folder This section outlines the function for sending scan files by Scan to Folder. Sending files to shared folders ZZZ509S 1. This machine 3.
Sending Scan Files to Folders Sending files to an FTP server 2 ZZZ510S 1. This machine 3. Client computer You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. You can browse scanned files saved to an FTP server from a client computer. You need to have an FTP client program on the computer to connect to an FTP server. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network.
Before Sending Files by Scan to Folder Sending files to a NetWare server 2 ZZZ511S 1. This machine 3. Client computer You can send scan files to NetWare folders. To send scan files to NetWare folders, use the NCP protocol. To download files, a computer must be running the NetWare client and be logged onto the server. 2. NetWare Server You can use this server to share files over the network via NetWare. By sending image data to the server, files can be stored on the server.
Sending Scan Files to Folders Preparation for Sending by Scan to Folder This section describes the preparations and settings for sending scan files by Scan to Folder. Important ❒ Files can be sent to shared folders on client computers. 2 ❒ Files can also be sent to FTP servers if any exist on the network. ❒ Files can also be sent to NetWare servers if any exist on the network. A Connect the machine to the network. Connect the machine to the network using an Ethernet or wireless LAN (IEEE 802.11b).
Before Sending Files by Scan to Folder Registering Destination Folders in the Address Book You can register the addresses of frequently-used destination folders in the address book. Register the folder addresses in [Address Book Management] under [Administrator Tools] from [System Settings]. These addresses can also be registered as groups. Note ❒ For details about registering the address of a destination folder in the address book, see General Settings Guide.
Sending Scan Files to Folders Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ]. Keys that cannot be selected appear like [ ]. 2 ALQ007S 1. Destination field 5. [Reg. No.] The specified destination appears.
Basic Operations When Using Scan to Folder Basic Operations When Using Scan to Folder This section describes the basic operations involved in using Scan to Folder. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B If the network delivery scanner screen or E-mail screen appears, switch to 2 the Scan to Folder screen. For details, see “Switching to the Scan to Folder Screen”. C Place originals.
Sending Scan Files to Folders G If necessary, press [File Name / Type] to specify settings such as file name and file format. For details, see “Setting File Type and File Name”. H Specify the destination. You can specify multiple destinations. For details, see “Specifying Scan to Folder Destinations”. 2 I Press the {Start} key. If you are scanning batches, place the next originals.
Switching to the Scan to Folder Screen Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to Folder screen as follows: 2 A Press [Delivery Dest.]. The E-mail screen or Scan to Folder screen appears. B If the E-mail screen appears, press [Folder].
Sending Scan Files to Folders Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations.
Specifying Scan to Folder Destinations Selecting a destination registered in the destination list Select the destination from the destination list. A In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen.
Sending Scan Files to Folders B Enter the five-digit registration number that has been assigned to a destination folder using the number keys. If the entered number is less than five digits, press the {q} key after the last number. Example: To enter 00004 Press the {4} key, and then press the {q} key. C Press [OK]. 2 By pressing [Change], you can change the selected destination.
Specifying Scan to Folder Destinations E If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], and [Folder Name]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria. 2 The illustrated screen is an example. The items that actually appear on the screen may differ. F Press [Start Search].
Sending Scan Files to Folders Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder. Important ❒ The shared folder must have been created on the client computer in advance, see Windows Help. 2 ❒ You can create the shared folder under Windows 2000/XP/Vista, Windows Server 2003/2003 R2, and Mac OS X. ❒ Depending on the operating system of the client computer, access to the shared folder may require authentication.
Specifying Scan to Folder Destinations E Press [OK]. F Depending on the destination setting, enter the user name for logging on to the client computer. Press [Manual Entry] to the right of the user name field to display the soft keyboard. G Depending on the destination setting, enter the password for logging on to 2 the client computer. Press [Manual Entry] for the password to display the soft keyboard. H Press [Connection Test].
Sending Scan Files to Folders Specifying the path by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path. A Press [Manual Entry]. 2 B Press [SMB]. C Press [Browse Network] under the path name field. Domains or workgroups on the network appear. D Select the domain or workgroup in which the destination folder is located. E Select the client computer that has the destination folder.
Specifying Scan to Folder Destinations Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ Computer and shared folder names containing more than 12 characters cannot be displayed. ❒ Up to 100 computers or shared folders can be displayed.
Sending Scan Files to Folders Sending Files to an FTP Server This section explains how to specify destinations when sending files to an FTP server. Entering the path to an FTP server manually 2 You can enter the path to an FTP server manually. A Press [Manual Entry]. B Press [FTP]. C Press [Manual Entry] on the right side of the server name field. The soft keyboard appears. D Enter a server name. Instead of specifying the destination using its path, you can also use its IPv4 address.
Specifying Scan to Folder Destinations J To change the port number which is set in [System Settings], press [Change] on the right side of the port number field. Enter a port number using the number keys, and then press the {q} key. K Press [Connection Test]. A connection test is performed to check whether the specified folder exists. L Check the connection test result, and then press [Exit]. M Press [OK].
Sending Scan Files to Folders Sending Files to an NDS Tree or NetWare Server This section explains how to specify destinations when sending files to an NDS tree or NetWare server. You can send a file to an NDS tree or NetWare server by any of the following methods: • Enter the path to the NDS tree or NetWare server directly • Specify the path by browsing the NDS tree or NetWare server for the destination 2 Reference p.
Specifying Scan to Folder Destinations E Enter the path for the folder. If you set the connection type to [NDS], the NDS tree name is “tree”, the name of the context including the volume is “context”, the volume name is “volume”, and the folder name is “folder”, the path will be “\\tree\volume.context\folder”. If you set the connection type to [Bindery], the NetWare server name is “server”, the volume name is “volume”, and the folder name is “folder”, the path will be “\\server\volume\folder”.
Sending Scan Files to Folders Specifying the path to a destination folder in an NDS tree or on a NetWare server by browsing the network You can browse the network and specify the path to a destination folder in an NDS tree or on a NetWare server. A Press [Manual Entry]. B Press [NCP]. C Select the connection type. Press [NDS] to browse the NDS tree. Press [Bind- 2 ery] to browse the NetWare server. D Press [Browse Network] under the path name field.
Specifying Scan to Folder Destinations ❒ If the selected NDS tree or NetWare server requires authentication, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare server. If you log on to the NDS tree, enter a user name, and then enter the name of the context containing the user object. If the user name is “user” and the name of the Context is “context”, the user name will be “user.context”.
Sending Scan Files to Folders Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. A In the destination field, display the destination you want to register. 2 B Press [Prg. Dest.]. C Press [Names], and then specify the name and other information to be registered.
Simultaneous Storage and Sending by Scan to Folder Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. A Press [Store File]. 2 B Make sure that [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see “Specifying File Information for a Stored File”. D Press [OK].
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3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provides related cautions. Outline of File Storage under the Scanner Function This section outlines storing files under the scanner function. Important ❒ You can specify a password for each stored file.
Storing Files Using the Scanner Function 3 ZZZ512S 1. This Machine 2. Client Computer You can store scan files on the machine’s hard disk. The stored files can be sent by e-mail, Scan to Folder, or the network delivery scanner. Using DeskTopBinder, you can, over the network, view, copy, or delete files stored in the machine. Using Web Image Monitor, you can, over the network, view, download, send, or delete files stored in the machine.
Basic Operation for Storing Scan Files Basic Operation for Storing Scan Files This section describes the basic operation for storing scan files. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B Place originals. C If necessary, press [Scan Settings] to specify scanner settings such as resolution and scan size. For details, see “Various Scan Settings”. 3 D If necessary, specify the scanning density. For details, see “Adjusting Image Density”.
Storing Files Using the Scanner Function H If necessary, specify file information, such as [User Name], [File Name], and [Password]. For details, see “Specifying File Information for a Stored File”. I Press [OK]. J Press the {Start} key. If you are scanning batches, place the next originals. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator.
Specifying File Information for a Stored File Specifying File Information for a Stored File You can specify data for a stored file, such as user name, file name, and password. By specifying data for a stored file, you can search for the file by user name or file name, or protect the file with a password to prevent other people from accessing the file. Specifying a User Name 3 You can specify a user name for the stored file. A Press [Store File]. The Store File screen appears. B Press [User Name].
Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with “SCAN” followed by a 4-digit number. • Example: SCAN0001 You can change this file name. A Press [Store File]. 3 The Store File screen appears. B Press [File Name]. The soft keyboard appears. C Change the file name. D Press [OK] twice. Note ❒ For details about entering the text, see About This Machine.
Specifying File Information for a Stored File Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the password can view the file. 3 A Press [Store File]. The Store File screen appears. B Press [Password]. C Using the number keys, enter a four to eight-digit number. D Press [OK].
Storing Files Using the Scanner Function Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list of stored files is displayed. To display the list of stored files, press [Select Stored File] on the initial scanner screen. The list of stored files appears as follows: The function items displayed serve as selector keys.
Displaying the List of Stored Files 8. List of stored files Displays the list of stored files. If the selected file does not appear, press [U] or [T] to scroll the screen. If a password has been specified for a file, a key icon appears to the left of the user name for the file. Note ❒ Depending on the security setting, some files may not appear in the list. ❒ Files stored under functions other than the scanner function do not appear on this screen. 3 Reference p.
Storing Files Using the Scanner Function Searching the List of Stored Files You can search for files from the stored files using the user name or file name. You can search the list of stored files by either of the following methods: • Search by user name • Search by file name Searching by user name 3 You can search for a stored file by its user name. A Press [Select Stored File]. B Press [User Name]. C Select the user name to be used for the search.
Displaying the List of Stored Files Searching by file name You can search for a stored file by its file name. A Press [Select Stored File]. 3 B Press [File Name]. The soft keyboard appears. C Enter the file name. For information about how to enter characters, see About This Machine. D Press [OK]. The search starts, and files whose name starts with the entered string appear.
Storing Files Using the Scanner Function Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files. A 3 Press [Select Stored File]. The list of stored files appears. For details about the list of stored files, see “List of Stored Files”. B From the list of stored files, select the file you want to check.
Checking Stored Files Stored File Preview Screen 3 ALQ022S 1. [Zoom Out], [Zoom In] In previewing, you can reduce or enlarge the file image. 2. [←][→][↑][↓] You can scroll the preview screen. 3. [Switch] You can switch to a preview of another page. 4. [Switch] You can switch to a preview of another file. 5. Display File The name and size of the selected file appear. 6. Display Page The page number of the previewed page, total number of pages, page size, and color mode appear. 7.
Storing Files Using the Scanner Function Checking Stored Files from a Client Computer Using DeskTopBinder Lite or Web Image Monitor, you can also display the list of files stored in the machine on a client computer. Important ❒ To view stored files from a client computer, you must first make the required IP address settings using DeskTopBinder or Web Image Monitor. You can also check files stored under the copier, Document Server, and printer functions.
Sending a Stored File Sending a Stored File You can either send the selected file or the URL of the file location. This section mainly explains how to select the files you want to send by e-mail or Scan to Folder, or deliver using the network delivery scanner. For details about operating procedures for individual functions, see the appropriate chapters. Sending Stored Files 3 This section explains how to send a stored file. A Press [Select Stored File]. The list of stored files appears.
Storing Files Using the Scanner Function Note ❒ If you choose a file protected by a password, a screen to enter the password appears. To select the file, enter the correct password, and then press [OK]. ❒ When you send a stored file by e-mail, either the file can be attached to the e-mail or the URL of the file location can be sent. This setting must be made in advance in [Scanner Features]. For details, see General Settings Guide. Reference p.14 “Basic Operation for Sending Scan Files by E-mail” p.
Managing Stored Files Managing Stored Files This section explains how to delete stored files and how to change the data for stored files. Deleting a Stored File This section explains how to delete a stored file. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete File]. The [Manage / Delete File] screen appears. C Select the file you want to delete. D Press [Delete File]. A confirmation message about deleting the file appears. E Press [Yes].
Storing Files Using the Scanner Function Changing Data for a Stored File You can change data for a stored file, such as [User Name], [File Name], and [Password]. Note ❒ Information for files waiting for delivery cannot be changed. Changing a user name You can change the user name for a stored file. 3 A Press [Select Stored File]. The list of stored files appears. B Press [Manage / Delete File]. C Select the file containing the file information you want to change.
Managing Stored Files E Enter a new user name. The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name. F Press [OK]. G Make sure that the user name was changed as necessary, and press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the user name of a file stored in the machine from the client computer.
Storing Files Using the Scanner Function Changing a file name You can change the file name of a stored file. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete File]. C Select the file containing the file information you want to change. If you select a password-protected file, a screen for entering the password appears. Enter the password, and then press [OK]. D Press [Change File Name]. E Change the file name. F Press [OK].
Managing Stored Files Changing a password Enter the password for accessing the stored file. Important ❒ Be sure not to forget the password. If you forget it, consult the system administrator of the machine. A Press [Select Stored File]. 3 The list of stored files appears. B Press [Manage / Delete File]. C Select the file containing the file information you want to change. If you select a password-protected file, a screen for entering the password appears. Enter the password, and then press [OK].
Storing Files Using the Scanner Function 3 84
4. Delivering Scan Files Using the ScanRouter delivery software, you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary preparations and the procedure for using the network delivery scanner. Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional the ScanRouter delivery software is installed. You also need to register data about destinations and senders in the delivery server.
Delivering Scan Files Preparing to Deliver a File This section describes the preparations and settings for delivering scan files. Important ❒ To use the network delivery scanner, you need a delivery server on which an application such as the optional the ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software. ❒ To view files delivered to an in-tray, DeskTopBinder must be installed on the client computer.
Before Delivering Files Installing DeskTopBinder Lite from the Supplied CD-ROM This section explains how to install DeskTopBinder Lite on a client computer from the supplied “Scanner/PostScript® Drivers and Utilities” CD-ROM. To view or receive files delivered to the in-trays, you must install DeskTopBinder Lite on the client computer. A Make sure Windows®is running on the client computer, and then insert the “Scanner/PostScript Drivers and Utilities” CD-ROM into the CD-ROM drive.
Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scanner. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ]. Keys that cannot be selected appear like [ ]. 4 ALQ009S 1. Destination Field 5. Destination List The specified destination appears.
Basic Operation for Delivering Files Basic Operation for Delivering Files This section describes the basic operation for delivering scan files using the network delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key.
Delivering Scan Files F If necessary, press [Original Feed Type] to specify settings such as original orientation. For details, see “Setting of Original Feed Type”. G Specify the destination. You can specify multiple destinations. For details, see “Specifying Delivery Destinations”. H If necessary, press [Subject] to specify the e-mail subject. For details, see “Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server”. I If necessary, press [Sender Name] to specify the sender.
Basic Operation for Delivering Files ❒ Register the sender’s e-mail address using the ScanRouter delivery software in advance. ❒ By pressing the {Check Modes} key, you can switch from the initial scanner screen to the Check Modes screen so you can check the settings. For details, see “Check Modes”. ❒ If you press [Preview], and then scan a document, the Preview screen appears. For details, see “Preview” ❒ To cancel scanning, press the {Clear / Stop} key.
Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen. A Press [Delivery Dest.]. 4 The network delivery scanner screen appears. Note ❒ You cannot switch from the E-mail screen or Scan to Folder screen while destinations or senders are being specified.
Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations.
Delivering Scan Files Selecting destinations by entering their registration numbers Select a destination by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press [Reg. No.]. 4 B Using the number keys, enter the three-digit registration number, and then press the {q} key. You can also enter a registration number of fewer than three digits.
Specifying Delivery Destinations Selecting destinations by searching the delivery server’s Destination List In the delivery server’s Destination List, you can search for destinations and select them. A Press [Search Dest.]. 4 B To search by destination name, press [Name]. To search by comment, press [Comment]. The soft keyboard appears. You can also search by combining [Name] and [Comment]. C Enter the beginning of the destination name. To search by comment, enter the beginning of the comment.
Delivering Scan Files Note ❒ The Comment search function searches for destinations by comment information, which is a registration item required by the ScanRouter delivery software. ❒ ❒ ❒ • • 4 • • • 96 By pressing [Details], you can view details about the selected destinations. Up to 100 destinations can be displayed as search results. By pressing [Advanced Search], the following criteria appear: [Beginning Word]: The names which start with the entered character or characters are targeted.
Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by email via the delivery server.
Delivering Scan Files Selecting the Sender by Entering the Registration Number You can select the sender by entering the registration number. A Press [Sender Name]. 4 B Press [Registration No.]. C Using the number keys, enter the three-digit registration number assigned to the required destination folder. If the entered number is less than five digits, press the {q} key after the last number. Example: To enter 006 Press the {6} key, and then press the {q} key. D Press [OK].
Specifying the Sender Selecting a Sender by Searching the Delivery Server’s Destination List This section explains how to select a sender by searching the delivery server’s Destination List. A Press [Sender Name]. 4 B Press [Search]. C To search by destination name, press [Name]. To search by comment, press [Comment]. The soft keyboard appear. You can also search by combining [Name] and [Comment]. D Enter the beginning of the sender's name. To search by comment, enter the beginning of the comment.
Delivering Scan Files F If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search by [Name] and [Comment]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria. 4 G Press [Start Search]. Destinations that match the search criteria are displayed. H Select the sender. I Press [OK].
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by email via the delivery server. A Press [Subject]. 4 The soft keyboard appears. B Enter the subject. C Press [OK].
Delivering Scan Files Simultaneous Storage and Delivery This section explains how to store a file and simultaneously deliver it. A Press [Store File]. 4 B Make sure that [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see “Specifying File Information for a Stored File”. D Press [OK]. E Specify the setting for delivering the file, and then send the file.
5. Scanning Originals with the Network TWAIN Scanner Using the machine, you can scan originals into a client computer over the network. Before Using the Network TWAIN Scanner This section describes the preparations and procedure for using the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. For details about installing the TWAIN driver, see “Installing the TWAIN Driver from the Supplied CD-ROM”.
Scanning Originals with the Network TWAIN Scanner Outline of the Network TWAIN Scanner This section outlines the network TWAIN scanner function. In the TWAIN scanner mode, you can share this machine among multiple computers. Therefore, you don't have to prepare a special computer for scanner or reconnect the scanner and each computer every time you need to use it. 5 ZZZ514S 1. This Machine 2.
Before Using the Network TWAIN Scanner Preparing to Use the Network TWAIN Scanner This section describes the preparations and settings for using the machine as a network TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scanner, such as DeskTopBinder Lite, must be installed on the computer. DeskTopBinder Lite is on the supplied CD-ROM. For details about installing DeskTopBinder Lite, see “Installing DeskTopBinder Lite from the Supplied CD-ROM”.
Scanning Originals with the Network TWAIN Scanner Installing the TWAIN Driver from the Supplied CD-ROM This section explains how to install the TWAIN driver on a client computer from the supplied “Scanner/PostScript® Drivers and Utilities” CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a client computer. A Start Windows, and then insert the CD-ROM labeled “Scanner/PostScript® Drivers and Utilities” into the CD-ROM drive of the client computer.
Basic Network TWAIN Scanner Operation Basic Network TWAIN Scanner Operation This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder and the TWAIN driver must be installed on the client computer. The following procedure uses Windows XP and DeskTopBinder Lite by way of example. A On the [Start] menu, point to [Program], point to [DeskTopBinder], and then click [DeskTopBinder].
Scanning Originals with the Network TWAIN Scanner Note ❒ If you have already selected a scanner, you do not need to select the scanner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more information about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name of the connected scanner appears in the title bar of the Scanner Control dialog box. If there is more than one scanner of the same model on the network, make sure you have selected the correct scanner.
6. Various Scan Settings This section describes various scan settings. Scan Settings This section explains how to make Scan settings. A Press [Scan Settings]. B Specify resolution, scan size, and other settings, as required. C Press [OK].
Various Scan Settings Items for Specifying Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Text] Appropriate to increase OCR readability using an OCR-compliant application. ❖ [Text / Line Art] Standard black and white originals containing mainly characters. Creates scanned images suitable for printing. ❖ [Text / Photo] Originals containing a mixture of photographs, pictures and characters (twovalue).
Items for Specifying Scan Settings Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: ❖ [Auto Detect] Scans original sizes using the automatic size detect function. ❖ [Mixed Sizes] Scans a batch of originals of the same width by different length by detecting the length of each.
Various Scan Settings Relationship of original of mixed sizes and scan size This section explains differences you need to be aware of when scanning originals of the same width but different length (such as A3 & A4 or B4 & B5) using the original position setting and size. • If you select [Mixed Sizes], the machine detects the length of same width originals and scans them. You can place combinations of the following original sizes: A3L&A4K, B4L&B5K, A4L&A5K.
Items for Specifying Scan Settings C Press [Custom Size]. D Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X1 to 300 mm and Y1 to 200 mm. 6 E Set Start Position (X2 and Y2) to 0 mm, and then press the {q} key. For example, set X2 and Y2 to 0 mm, and press the {q} key. F Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key. For example, set X3 to 300 mm and Y3 to 200 mm. G Press [OK].
Various Scan Settings Note ❒ You can specify original sizes (X1 and Y1) of 140 mm or larger. ❒ To scan an original that is smaller than 140 mm, make settings as though you were scanning a section of an original that is larger than 140 mm. For example, to scan a CD label on the exposure glass, specify a size according to the chart below. For details about scanning procedures, see “Setting procedure of custom size when scanning part of an original”. ARE005S 6 Reference p.
Items for Specifying Scan Settings Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area within an original. To scan a section of an original, measure Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area (X3 and Y3) on the surface of the original, and then enter those values in the same order. Measuring methods differ depending on the original’s orientation and the position it is set in.
Various Scan Settings ❖ Example 3 Original is placed in the orientation in the ADF. ARE004S Examples 1 and 2 (above) explain the procedure for scanning the “R” area of the original. A Press [Scan Settings]. B Press [Scan Size]. C Press [Custom Size].
Items for Specifying Scan Settings D Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X1 to 300 mm and Y1 to 200 mm. E Specify Start Position (X2 and Y2) using the number keys, and then press the {q} key. For example, set X2 to 30 mm and Y2 to 20 mm. F Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key. For example, set X3 and Y3 to 80 mm. 6 G Press [OK].
Various Scan Settings How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original Orientation], on the initial scanner screen, press [Original Feed Type]. For details, see “Setting of Original Feed Type”. ❖ Placing an original Place originals face up in the ADF; face down on the exposure glass.
Items for Specifying Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in mm, a uniform width for deletion all around the original (top, bottom, left, and right sides). If you select [Different Width], you can specify in mm a different width for deletion for each side.
Various Scan Settings Adjusting Image Density This section explains how to adjust image density. To adjust image density, press [W] or [V], at the left and right of [Auto Density]. These buttons increase or decrease the image density in single increments up to 7. Selecting [Auto Density] corrects scanning density to improve resolution of paper types such as non-white paper like newspaper or transparent originals. For details, see General Settings Guide.
Setting of Original Feed Type Setting of Original Feed Type This section explains Original Feed Type settings such as orientation and scan sides of originals. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. A Press [Original Feed Type]. 6 B Press [ ] or [ ] to select the same orientation as that of original. C Press [OK].
Various Scan Settings ❖ Exposure Glass Original orientation Control Panel Key top edge touches top left corner of exposure glass top edge touches rear of exposure glass ❖ ADF Original orientation Control Panel Key top edge placed first 6 top edge touches rear of ADF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand.
Setting of Original Feed Type Original Settings This section explains the settings for the scanning the sides of originals. One-sided original This section explains the settings for scanning only one side of originals. A Press [Original Feed Type]. B In [Original Settings], select [1 Sided Original]. 6 C Press [OK].
Various Scan Settings Two-sided original This section explains the settings for scanning both sides of originals. A Press [Original Feed Type]. B In [Original Settings], select [2 Sided Original]. C In [Page Opening Orientation], select [Top to Top] or [Top to Bottom] according to the binding orientation of the originals. 6 Top to Top Top to Bottom D If the last page of the last original is blank, in [Last Page], select [1 Side] or [2 Sides]. To skip the last page, select [1 Side].
Setting of Original Feed Type Batch, SADF This section explains settings for scanning multiple originals in several batches. To scan the originals as a single file, select [Batch]. To scan the originals individually in the ADF, select [SADF]. • If you select [Batch], scanning starts as soon as you place the additional originals and press the {Start} key. When all the originals have been scanned, press the {q} key.
Various Scan Settings Note ❒ If [SADF] is selected, scanning starts as soon as you place additional originals in the ADF. However, in the following cases you must press the {Start} key to start scanning additional originals. • After scanning additional originals using the exposure glass • After changing settings while waiting for additional originals • After opening/closing the ADF Reference p.
Setting of Original Feed Type Divide This section explains settings for dividing multiple originals by a specified number of pages and then sending them. A Press [Original Feed Type]. B Press [Divide]. 6 C Press [Change], and then use the number keys to enter the number of pages you want to divide the job into sets of. D Press the {q} key. E If necessary, press [Division Check].
Various Scan Settings F Press [OK] twice. The current settings are displayed. Note ❒ If the last page of a batch of divided originals is blank, you can skip that page. To skip scanning, in [Last Page] under [2 Sided Original], select [1 Side]. To scan the last page as a blank page, select [2 Sides]. For details, see “Twosided original”. Reference p.
Scanning Multiple Pages of Originals as One File Scanning Multiple Pages of Originals as One File This section explains the procedure for sending multiple originals as a multipage file or storing them as a single stored file. Important ❒ To send multiple originals as a multi-page file, in [File Name / Type], select a multi-page file type. For details about file types, see “Setting File Type and File Name”. A Press [Original Feed Type]. 6 B Select [Batch] or [SADF].
Various Scan Settings F Press the {Start} key to scan originals. If [Batch] is selected, place additional originals, and then press the {Start} key. If [SADF] is selected, scanning starts automatically when you place additional originals. Repeat this step until all originals are scanned. G After all originals are scanned, press the {q} key. Storing or transmission starts. Note ❒ If [Batch] is selected, originals can be scanned using the ADF.
Setting File Type and File Name Setting File Type and File Name This section explains the procedure for setting file type, file name, and security for PDF files. Setting File Type This section explains the procedure for setting the file type of a file you want to send. File types can be specified when sending files by e-mail or Scan to Folder, and sending stored files by e-mail or Scan to Folder Important ❒ To deliver files, set the file type using the delivery server computer.
Various Scan Settings B Select a file type. C Press [OK].
Setting File Type and File Name Setting File Name This section explains the procedure for setting a file name. Scanned file will be given a file name consisting of the time and date of scanning, 4-digit page number, etc. • Single-page and divided multi-page files are assigned file names that contain the date and time of scanning and a four-digit page number. An underscore is inserted between the date and time and the four-digit page number. (Example: For a file scanned in single-page TIFF at 10 ms, 15 sec.
Various Scan Settings Changing the starting digit of file name serial numbers A single-page file is assigned a serial number after the file name. The starting number of this serial number can be changed as follows: A Press [File Name / Type]. B Press [Change] to the right of the entry box. 6 C Using the number keys, enter the starting digit of the serial number. D Press the {q} key. E Press [OK]. Note ❒ You can change the starting digit only if other than [Single Page] is selected as the file type.
Setting File Type and File Name Security Settings to PDF Files This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF files only. Encrypting PDF files Set a password to protect and encrypt a PDF file . Only users who have the password can open and decrypt the PDF file. Important ❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder.
Various Scan Settings F In [Password], press [Enter]. G Enter a password, and then press [OK]. The password entered here will be required to open the PDF file. H Enter the password again, and then press [OK]. I In [Encryption Level], select [40 bit] or [128 bit]. J Press [OK] twice. 6 Note ❒ A document password cannot be the same as the Master password. ❒ You can enter up to 32 alphanumeric characters for a document password.
Setting File Type and File Name Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder. ❒ You cannot reset or change a file's restriction setting without the Master Password. Make a note of the Master Password in a secure place.
Various Scan Settings F In [Password], press [Enter]. G Enter a password, and then press [OK]. The password entered here will be required to change the security settings of the PDF file. H Enter then password again, and then press [OK]. I Select the security permission setting.
Programs Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing the {Clear Modes} key unless the content is deleted or newly registered.
Various Scan Settings D Select the number of the program in which you want to register the settings. Program numbers with malready have settings in them. E Enter the program name. F Press [OK]. The Program screen reappears. When the settings are successfully registered, m appears on the left side of the registered program number and the program name appears on the right side. The initial screen reappears after a moment.
Programs Changing a Registered Program To change the settings registered to a program: A Press the {Program} key. B Press [Recall]. C Press the number of the program you want to recall. D Change settings of the program. E Press the number of the program you want to recall. F Press the {Program} key. G Press the number of the program whose settings you changed or the num- ber of a different program in which you want to register the changed settings.
Various Scan Settings Deleting a Program To delete a registered program: A Press the {Program} key. B Press [Delete]. C Press the number of the program you want to delete. D Press [Yes]. 6 The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program Name To change the name of a registered program: A Press the {Program} key. B Press [Change Name]. C Press the number of the program whose name you want to change. D Enter a new program name. E Press [OK].
Programs Registering Initial Values for Initial Display This section explains how to set defaults for the initial screen, which appears when the machine is turned on or when settings are cleared or reset. The following settings can be registered as defaults: Scan Settings, 1 Sided/2 Sided Original, Top to Top/Top to Bottom, skip scanning back side of the last page, Divide, Original Orientation, File Type, Batch/SADF, Store File, Preview, and Reception Notice.
Various Scan Settings Scan Settings When Using Twain Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made in the Scanner Control dialog box must match. A Open the Scanner Control dialog box.
Scan Settings When Using Twain Scanner Placing Originals The following table shows the relationship between the original orientation and the Scanner Properties dialog box settings: ❖ Exposure Glass Original Orientation TWAIN Scanner Control Dialog Box Key top edge touches top left of exposure glass This orientation is the TWAIN driver's standard setting. Place originals in this orientation normally.
Various Scan Settings When Scanning Originals of Mixed Sizes Using TWAIN Scanner This section explains the differences between scanning mixed-size originals using the TWAIN scanner and normal scanning. • If [Auto detect(Mixed-size)] is selected in the [Original Size:] list, the machine detects the length of each same-width original and then scans them.
7. Appendix The appendix details specifications of the scanner function and explains supplementary settings. Relationship between Resolution and File Size This section explains the relationship between resolution and original size. Resolution and original size are inversely related. The higher the resolution (dpi) is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set.
Appendix When Using E-mail, Folder Sending, Storing or Network Delivery Function This section explains the relationship between resolution and scan size when using the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Text], [Text / Line Art], [Text / Photo], or [Photo] is selected for Scan Type All combinations up to A3 and 600 dpi can be scanned.
Relationship between Resolution and File Size When Using as a TWAIN Scanner This section explains the relationship between resolution and scan size when using the machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help. ❖ If [Binary(Text)] or [Binary(Photo)] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L.
Appendix ❖ If [Gray Scale] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L. 100 dpi 200 dpi A3 B4 A4 B5 A5 B6 A6 A7 11×17 Legal (81/2×14) 81/2×13 Letter (81/2×11) 7 51/2×81/2 Note ❒ Enter A7 sizes directly.
Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder Relationship between File Type Specified for Scanning and File Types for Sending Email and Folder This section explains the relationship between the file type specified for scanning originals and the file type to which files are converted when sent by e-mail or Scan to Folder.
Appendix Placing an Original on the Exposure Glass Placing an Original in the ADF 7 152
Software Supplied on CD-ROM Software Supplied on CD-ROM This section explains the applications on the supplied CD-ROM. Quick Install This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows 2000/XP/Vista or Windows Server 2003/2003 R2, the installer starts up automatically (auto run) to install various software. Note ❒ When installation under Windows 2000/XP/Vista or Windows Server 2003/2003 R2, log on as an Administrators group member.
Appendix DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTopBinder Lite. DeskTopBinder is installed on the client computers to integrate and manage various kinds of files such as scan files, files created with applications, and existing scan files. This software allows you to use various functions for stored scan files such as viewing stored files.
Software Supplied on CD-ROM ❖ Software installed with DeskTopBinder Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the delivery server periodically, retrieves files delivered to in-trays, and notifies the user of delivery. • RFWriter Instead of printing files created with an application, the RFWriter converts those files into TIFF or BMP image files and registers them in a work folder of the DeskTopBinder. For details, see DeskTopBinder Help.
Appendix Values of Various Set Items for Transmission/Storage/Delivery Function This section explains the values of various transmission/storage/delivery function settings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below. Transmission Function This section explains the values of transmission function settings.
Values of Various Set Items for Transmission/Storage/Delivery Function Folder transmission The following table tells you the maximum values of the Scan to Folder function settings.
Appendix Storage Function The following table tells you the maximum values of the storage function settings. Item Maximum value Number of file name characters 64 alphanumeric characters On the control panel, the first 16 characters are displayed. When viewing the stored files from a client computer using DeskTopBinder, all the entered characters can be viewed. Number of user name characters 20 alphanumeric characters On the control panel, the first 16 characters are displayed.
Values of Various Set Items for Transmission/Storage/Delivery Function Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line characters 128 alphanumeric characters This is the total number of characters selected from the list and the number of characters entered directly from text.
Appendix Specifications The following table tells you the specifications of the scanner.
INDEX A E Address Book, 12, 41, 48 ADF, 118, 121, 144 Adjusting image density, 120 Advanced search, 20, 23, 29, 48 Auto density, 120 Auto Detect, 111 Auto-run program, 153 Edit, 119 Effective Protocol, 40 E-mail, 148 E-mail address, 12 E-mail destination, 18 Address Book, 18 Destination list, 18 registration numbers, 19 E-mail message, 32 E-mail screen, 13, 17 Entering an e-mail address, 22 Entering registration numbers, 94 Entering the path, 50 Erase border, 119 Ethernet, 12, 40, 105 Exposure glass, 118
L LDAP, 11 LDAP server, 23 Line Art, 110 List of stored files, 77 M Managing stored files, 79, 80, 82, 83 Manual entry, 22, 33, 50 Manuals for This Machine, i Mixed sizes, 111, 112, 146 Multi-pages, 151 N NCP, 56, 58 NDS, 56, 58 NetWare, 39, 56, 58 Network Delivery, 148 O One sided original, 123 Operation for delivering files, 89 Original feed type, 121, 123 Original settings, 123 P Password, 67, 69, 83 PDF, 131, 151 changing security permissions, 137 encrypting, 135 Photo, 110 Placing an original, 118
Simultaneous storage and delivery, 102 Simultaneous storage and sending by e-mail, 34 Simultaneous storage and sending by Scan to Folder, 61 Single page, 151 SmartDeviceMonitor for Admin, 12, 41 SMB, 37, 52 SMTP, 11 Specifications, 160 Specifying destinations, 46 Specifying the message, 32 Specifying the path, 52 Specifying the sender, 27, 97 Specifying the subject, 31 Storage, 34, 61, 102 Store only, 65 Storing, 63, 148 Storing scan files, 34, 61, 65, 102 Subject, 101 Subject/Text, 31, 32, 33 Switching scr
164 EN USA D406-7553
Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Note to users in the United States of America Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
Printer/Scanner Unit Type 8000 Operating Instructions Scanner Reference EN USA D406-7553
