User Guide Guide to the Machine Loading Paper Printing Documents Copying Originals Scanning from a Computer Sending and Receiving a Fax Configuring the Machine Using the Control Panel Configuring the Machine Using Smart Organizing Monitor Maintaining the Machine Troubleshooting Appendix For safe and correct use, be sure to read "Safety Information" before using the machine.
TABLE OF CONTENTS How to Read This Manual................................................................................................................................. 6 Introduction..................................................................................................................................................... 6 Legal Prohibition............................................................................................................................................. 6 Disclaimer....
Placing Originals on the Exposure Glass...................................................................................................38 Placing Originals in the Auto Document Feeder....................................................................................... 39 3. Printing Documents Basic Operation............................................................................................................................................... 41 Printing on Both Sides of Sheets..................
Entering Characters..........................................................................................................................................71 Registering Fax Destinations............................................................................................................................72 Registering Fax Destinations....................................................................................................................... 72 Modifying or Deleting Fax Destinations........
Configuring the Machine Settings................................................................................................................ 117 Tab Settings................................................................................................................................................117 Updating the Firmware..................................................................................................................................118 9.
General Function Specifications.............................................................................................................. 152 Printer Function Specifications.................................................................................................................. 153 Copier Function Specifications.................................................................................................................154 Scanner Function Specifications......................................
How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law.
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CXP042 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.
Important Safety Instructions User Information on Electrical & Electronic Equipment Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste Our Products contain high quality components and are designed to facilitate recycling. Our products or product packaging are marked with the symbol below. The symbol indicates that the product must not be treated as municipal waste.
on 64g/m2 paper, which contains less raw materials and represents a significant resource reduction. Duplex printing (if applicable) Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces the size of printed documents so that fewer sheets are used. We recommend that this feature is enabled whenever you print. Toner and ink cartridge return program Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations.
Notes to Users of Facsimile Unit Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.
Important Safety Instructions Notes to Users in the State of California Perchlorate Material - special handling may apply. See: www.dtsc.ca.
ENERGY STAR Program ENERGY STAR® Program Requirements for Imaging Equipment The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions. It is an open program in which manufacturers participate voluntarily.
Energy Saver mode 2 Power Consumption*1 5 W or less Default Interval 1 minute Recovery Time*1 25 seconds or less *1 Recovery time and power consumption may differ depending on the conditions and environment of the machine.
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1. Guide to the Machine Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. Exterior 1 8 9 2 10 3 4 11 12 5 13 6 14 15 7 16 17 CXP001 1. Control Panel Contains a screen and keys for machine control. 2. ADF Cover Open this cover to remove originals jammed in the ADF. 3. Input Tray for the ADF Place stacks of originals here. They will feed in automatically.
1. Guide to the Machine 6. Exposure Glass Place originals here sheet by sheet. 7. Input Tray Cover Set this cover up and pull out the paper source tray to load paper. 8. Tray Extension Pull out and extend this tray extension to hold the output paper. 9. Fusing Pressure Release Lever If paper is jammed, lower the lever on the left end, and then remove the paper. 10. Front Cover Open this cover to pull out the output tray before printing. 11.
Guide to Components Interior 1 CXP043 1. Print Cartridge A replacement consumable that is required to make prints on paper. For details about replacing the cartridge, see page 119 "Replacing the Print Cartridge". Control Panel • The actual control panel may look different from the illustration below, depending on the country of use. 1 2 7 3 8 9 10 4 11 5 12 6 CXP100 1. [Copy/Facsimile] key Use this key to switch the machine to copier or fax mode. 2.
1. Guide to the Machine 4. [OK] Key Use this key to confirm settings and specified values, or move to the next menu level. 5. [Clear/Stop] Key Use this key to cancel or stop a print job, document copying, fax transmission/reception, and other actions in progress. 6. [Start] Key Use this button to start fax transmit/receive or copy. 7. [ID Card Copy/On Hook Dial] Key When the machine is in copier mode, use this key to perform an ID copy or modify ID copy settings.
Installing the Driver and Software Installing the Driver and Software You can install the necessary driver for this machine using the included CD-ROM. The operating systems compatible with the drivers and software for this machine are: Windows XP/ Vista/7/8 and Windows Server 2003/2003 R2/2008/2008 R2/2012. The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using.
1. Guide to the Machine 2. Right-click the icon of the printer model you want to modify, and then click [Printer properties]. 3. Click the [Advanced] tab. 4. Click [New Driver...], and then click [Next]. 5. Click [Have Disk...]. 6. Click [Browse...], and then select the printer driver location. 7. Click [OK], and then specify the printer model. 8. Click [Next]. 9. Click [Finish]. 10. Click [OK] to close the printer properties window. 11. Restart the computer. Deleting the printer driver 1.
Installing the Driver and Software 11. Click [OK]. 12. Click [Close] to close the print server properties window.
1. Guide to the Machine Initial Setup When you turn this machine on for the first time, you must set the following items. Select each setting using the [ ], [ ], or number keys, and then press the [OK] key.
What is Smart Organizing Monitor? What is Smart Organizing Monitor? Install this utility on your computer from the included CD-ROM before using it. Smart Organizing Monitor provides the following functions: • Displays the status of the machine Displays paper jam messages and other error messages. • Paper size and type settings Displays the settings for paper sizes or types available on this machine.
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2. Loading Paper Supported Paper Paper Size • A4 • 81/2 " × 11 " (Letter) • 81/2 " × 14 " (Legal) • B5 • 51/2 " × 81/2 " (Half Letter) • 71/4 " × 101/2 " (Executive) • A5 • A6 • B6 • 16K (197 × 273 mm) • 16K (195 × 270 mm) • 16K (184 × 260 mm) • 8 " × 13 " (F/GL) • 81/2 " × 13 " (Foolscap) • 81/4 " × 13 " (Folio) • Custom Paper Size The following paper sizes are supported as custom paper sizes: • Approximately 90-216 mm (3.6-8.5 inches) in width • Approximately 148-356 mm (5.
2. Loading Paper Non-Recommended Paper Types Do not use the following types of paper: • Ink-jet printer paper • GelJet special paper • Bent, folded, or creased paper • Curled or twisted paper • Wrinkled paper • Damp paper • Dirty or damaged paper • Paper that is dry enough to emit static electricity • Paper that has already been printed onto, except a preprinted letterhead paper. Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.
Print Area Print Area The diagram below shows the area of the paper that the machine can print on. From the printer driver 4 4 3 1 3 2 CHZ904 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) • The print area may vary depending on the paper size and printer driver settings. • Adjust the print position by specifying [Registration] in [System Settings].
2. Loading Paper Copier function 4 4 3 1 3 2 CHZ904 1. Print area 2. Feed direction 3. Approx. 4 mm (0.2 inches) 4. Approx. 3 mm (0.1 inches) • The print area may vary depending on the paper size. Fax function 4 4 3 1 3 2 CHZ904 1. Print area 2.
Print Area 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) • The print area may vary depending on the paper size.
2. Loading Paper Loading Paper Load a stack of paper for printing in the input tray on the back of the machine. • When loading paper, be sure to configure the size and type of paper. When printing a document, specify the paper size and type in the printer driver so that the settings configured when paper is loaded can be used for printing. 1. Open the input tray cover and pull out the tray. 2 1 CXP044 2.
Loading Paper 3. Raise up the paper support wire. CXP045 4. Fan the paper before loading it in the tray. CBK254 5. Slide the paper guide on both sides outward, and then load the paper print side up until it stops.
2. Loading Paper 6. Adjust the paper guide on both sides to fit the paper width. CXP006 7. Open the front cover and tray extension. CXP046 Specifying Paper Type and Paper Size Using Control Panel Specifying the paper type 1. Press the [User Tools] key. CXP101 2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.
Loading Paper 3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Paper Type], and then press the [OK] key. 5. Press the [ ] or [ ] key to select the paper type, and then press the [OK] key. 6. Press the [ ] key to return to the initial screen. Specifying the standard paper size 1. Press the [User Tools] key. CXP101 2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. 3.
2. Loading Paper 3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Paper Size], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [Custom], and then press the [OK] key. 6. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key. 7. Press the [ ] or [ ] key to specify the width, and then press the [OK] key. 8. Press the [ ] or [ ] key to specify the length, and then press the [OK] key. 9.
Loading Paper 7. On the [System] tab, select [mm] or [inch] in the [Measurement Unit:] list. 8. In the [Horizontal: (90 to 216 mm)] box, enter the width. 9. In the [Vertical: (148 to 356 mm)] box, enter the length. 10. Click [OK]. 11. Click [Close].
2. Loading Paper Placing Originals This section describes the types of originals you can set and how to place them. About Originals Recommended size of originals Exposure glass • Up to 216 mm (8.5 ") in width, up to 297 mm (11.7 ") in length ADF • Paper size: 140 to 216 mm (5.5 " to 8.5 ") in width, 140 to 356 mm (5.5 " to 14 ") in length • Paper weight: 60 to 90 g/m2 (16 to 24 lb.) Up to 15 sheets of an original can be placed in the ADF at once (when using paper weighing 80 g/m2, 21.3 lb.).
Placing Originals Unscannable image area Even if you correctly place originals, margins of a few millimeters on all four sides of the original may not be scanned. Margins when using exposure glass CHZ916 1. Approx. 4.1 mm (0.2 inches) 2. Approx. 3 mm (0.1 inches) 3. Approx. 4 mm (0.2 inches) Margins when using ADF CHZ919 1. Approx. 4.1 mm (0.2 inches) 2. Approx. 3 mm (0.1 inches) 3. Approx. 4.3 mm (0.
2. Loading Paper Placing Originals on the Exposure Glass • Do not place originals until all correction fluid or toner becomes completely dry. Doing so may create marks on the exposure glass that will appear on copies. 1. Lift the exposure glass cover. 2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. CXP047 3. Lower the exposure glass cover. Scanning thick originals 1. Lift the exposure glass cover. 2.
Placing Originals Placing Originals in the Auto Document Feeder • Do not place originals mixed with different in the ADF all at once. • To prevent multiple sheets from being fed at once, fan the bundle of your original before placing them in the ADF. 1. Open the input tray for the ADF. CXP048 2. Adjust the guides according to the size of the originals. CXP049 3. Place the aligned originals face up in the ADF. The last page should be on the bottom.
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3. Printing Documents Basic Operation Use the printer driver to print a document from your computer. • Before printing, check that the paper size specified in [Document Size:] on the [Paper/Print Quality] tab matches the size of the paper in the paper tray. 1. After creating a document, open the [Printing Preferences] dialog box in the document's native application. 2. Change any print settings if necessary.
3. Printing Documents • Changing the dithering pattern • Having text stamped on prints For details about each setting items, click [Help]. 3. When setting changes are completed, click [OK]. 4. Print the document using the print function in the document's native application. • If a paper jam occurs, printing stops halfway. Open the maintenance cover to remove the jammed paper. Printing will resume automatically after the maintenance cover is closed.
Basic Operation Landscape CXP019 6. Press the [Start] key. Canceling a Print Job You can cancel print jobs using either the machine's control panel or your computer, depending on the status of the job. Canceling a print job before printing has started 1. Double-click the printer icon on the task tray of your computer. 2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel].
3. Printing Documents Canceling a print job while printing 1. Press the [Clear/Stop] key. CXP102 2. Press the [1] key. To cancel printing, press the [1] key (1: Yes). To continue printing, press the [2] key (2: No).
If a Paper Mismatch Occurs If a Paper Mismatch Occurs If the paper size or type does not match the print job's settings, the machine reports an error. There are two ways to resolve this error: • If [Auto Continue] is set to [0 sec.], the machine continues printing and does not display the error message. Continue printing using mismatched paper Use the form-feed function to ignore the error and print using mismatched paper. Reset the print job Cancel printing.
3. Printing Documents Resetting the Print Job 1. If the error message is displayed, press the [Clear/Stop] key. CXP102 Preventing Paper Mismatch Errors To prevent paper mismatch errors, use the following procedure to check that the print settings are properly configured: 1. Specify the same paper size in both the application and the printer driver. Application (e.g., WordPad): Click [Page Setup] on the [File] menu. Printer driver (Printer Preferences dialog box): Click the [Paper/Print Quality] tab. 2.
If a Paper Mismatch Occurs • If [Sub Paper Size:] is enabled, the machine treats A4 and Letter-size paper as being equivalent and will not report a paper size mismatch between them.
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4. Copying Originals Copier Mode Screen When the machine is turned on, the copier screen appears first. When the fax screen is shown on the display, press the [Copy/Facsimile] key on the control panel to switch to the copier screen. Standby mode screen • First line: Displays the function and paper size specified on the machine.
4. Copying Originals Basic Operation • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • When making multiple copies of a multi-page document, you can select whether copies are output in collated sets, or in page batches in the [Sort] setting under [Copier Features]. 1. Make sure that the copier mode screen is displayed.
Basic Operation • If there is a paper jam in the ADF, open the ADF cover, and then remove the jammed paper. Specify the copy setting again from the page where the paper jammed. • If the paper runs out, replenish it, and then press the [Start] key to resume printing. Canceling a Copy If copying is canceled while scanning an original placed on the exposure glass, copying is canceled immediately and there is no printout.
4. Copying Originals Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 (mainly Europe and Asia) 50%, 71% A4 A5, 82% B5 JIS A5, 93%, 122% A5 B5 JIS, 141% A5 A4, 200% (mainly North America) 50%, 65% LT HLT, 78% LG LT, 93%, 129% HLT LT, 155% HLT LG, 200% Custom ratio CES106 25% to 400% in 1% increments. Specifying Reduce/Enlarge 1. Make sure that the copier mode screen is displayed.
Making Enlarged or Reduced Copies CXP104 2. Press the [ ] or [ ] key in the standby mode screen to select [Reduce/Enlarge], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the ratio, and then press the [OK] key. If [Zoom: 25-400%] has been selected, enter the ratio using the number keys, and then press the [OK] key. 4. Press the [ ] key to return to the initial screen. • To apply the specified setting to all jobs, specify [Reduce/Enlarge] in [Copier Features].
4. Copying Originals Combining Multiple Pages Scanned pages of the original can automatically be scaled down so that two or four pages can be printed at once on a single sheet of paper. • To use this function, the paper size used for printing copies must be set to A4 or Letter. 2 on 1 You can copy two pages of an original onto a single sheet of photocopied paper.
Combining Multiple Pages CES036 • Landscape: L to R CES037 • Landscape: T to B CES038 Specifying Combine for Copying 1. Make sure that the copier mode screen is displayed. When the fax mode screen is displayed, press the [Copy/Facsimile] key to switch to the copier mode screen. CXP104 2. Press the [ ] or [ ] key in the standby mode screen to select [Combine], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [2 on 1] or [4 on 1], and then press the [OK] key.
4. Copying Originals 4. Press the [ ] or [ ] key to select the printout format, and then press the [OK] key. 5. Press the [ ] key to return to the initial screen. 6. Place the original on the exposure glass or in the ADF. 7. To make multiple copies, enter the number of copies using the number keys. 8. Press the [Start] key. CXP103 When you place the original on the exposure glass, perform the following steps to scan the subsequent pages of the original. 9.
Copying Both Sides of an ID Card onto One Side of Paper Copying Both Sides of an ID Card onto One Side of Paper This section describes how to copy the front and back sides of an ID card or other small documents onto either side of a sheet of paper. When copying onto A4 paper, you can copy documents that are smaller than A5. Likewise, when copying onto Letter size paper, you can copy documents that are smaller than Half Letter size.
4. Copying Originals 2. Press the [ID Card Copy/On Hook Dial] key. CXP105 3. To make multiple copies, enter the number of copies using the number keys. 4. Place the original front side down with the top to the rear of the machine on the exposure glass. CXP021 The location to place the original depends on the paper size. Position the card so that it is centered at the intersection. (The same position applies to both the front and back of the ID card.
Copying Both Sides of an ID Card onto One Side of Paper LT HLT A6 HLT LT A5 Half Letter A4 Letter CXP112 5. Press the [Start] key. CXP103 6. Within 30 seconds, place the original back side down with the top to the rear of the machine on the exposure glass, and then press the [Start] key. • In the ID card copy screen, you can press the [ ] or [ ] key to change the paper size.
4. Copying Originals Making 2-sided Copies • To use this function, the paper size used for printing copies must be set to A4 or Letter. You can select top-to-top or top-to-bottom binding, in either portrait or landscape orientation. Top to Top CES125 CES126 Top to Bottom CES127 CES128 Specifying 2 Sided Copying 1. Make sure that the copier mode screen is displayed. When the fax mode screen is displayed, press the [Copy/Facsimile] key to switch to the copier mode screen.
Making 2-sided Copies CXP104 2. Press the [ ] or [ ] key in the standby mode screen to select [2 Sided Copy], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Top to Top] or [Top to Bottom], and then press the [OK] key. 4. Press the [ ] or [ ] key to select the orientation, and then press the [OK] key. 5. Press the [ ] key to return to the initial screen. 6. Place the original on the exposure glass or in the ADF. 7.
4. Copying Originals 10. Take out all of the prints from the output tray and place them in the input tray. To print on the reverse side of the prints, turn them over so that the blank side faces up and place them in the input tray. Portrait CXP018 Landscape CXP019 11. Press the [Start] key. • To apply the specified setting to all jobs, specify [2 Sided Copy] in [Copier Features].
Specifying the Scan Settings Specifying the Scan Settings This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. 1. Make sure that the copier mode screen is displayed. When the fax mode screen is displayed, press the [Copy/Facsimile] key to switch to the copier mode screen. CXP104 2.
4. Copying Originals • Pages that are entirely or mainly composed of photographs or images, such as magazine pages. Text/Photo Select this when the original contains both text and photographs or images. Specifying the Original Type 1. Make sure that the copier mode screen is displayed. When the fax mode screen is displayed, press the [Copy/Facsimile] key to switch to the copier mode screen. CXP104 2.
5. Scanning from a Computer Basic Operation Scanning from a computer (TWAIN scanning and WIA scanning) allows you to operate the machine from your computer and scan originals into your computer directly. 1 2 CXP022 1. Your Computer (TWAIN driver already installed) Instruct the machine to start scanning the original that is set on the machine. 2. This Machine The original that is set on the machine is scanned, and its data is sent to a client computer.
5. Scanning from a Computer Settings you can configure in the TWAIN dialog box 1 2 5 3 6 4 7 CXP109 1. Select Mode Up to ten scan settings can be saved. The default value is applied when [Default] is selected. 2. Scan Mode Select from [Full Color], [Grayscale], [Photo], [Text], or [Text/Photo]. 3. Resolution Select a resolution from the list. If [Text], [Text/Photo], or [Photo] is selected in [Scan Mode], the scan resolution cannot be set 1200 dpi × 1200 dpi or higher. 4.
Basic Operation 7. Image Quality Adjustment You can adjust the image quality. The scan settings that can be adjusted are as follow: Rotation, Curves, Sharpness, Brightness/Contrast, Levels, Color Balance, and Hue/Saturation. When [Auto] is selected, the default values will be applied to all settings. When [Manual] is selected, all settings can be adjusted as required. • For details, see the TWAIN driver Help. Basic Operation for WIA Scanning 1. Place the original. 2.
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6. Sending and Receiving a Fax Fax Mode Screen When the machine is turned on, the copier screen appears first. When the copier screen appears, press the [Copy/Facsimile] key on the control panel to switch to the fax screen. Standby mode screen • First line Displays the current month and date. • Second line Displays the current resolution settings and time.
6. Sending and Receiving a Fax Setting the Date and Time 1. Press the [User Tools] key. 2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key. 5. Enter the current year using the number keys, and then press the [OK] key. 6. Enter the current month using the number keys, and then press the [OK] key. 7.
Entering Characters Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key one second. To enter a fax number • To enter a number Use the number keys. • To enter characters other than digits " ": Press the [ ] key. " ": Press the [ ] key. Pause: Press the [ID Card Copy/On Hook Dial] key. To enter a name Letters, numbers, and symbols can be entered using the number keys.
6. Sending and Receiving a Fax Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel. The Address Book can also be edited using Smart Organizing Monitor. For details, see the Smart Organizing Monitor Help. • The Address Book data may become damaged or lost unexpectedly. The manufacturer shall not be held responsible for any damages resulting from such data loss. Registering Fax Destinations 1. Press the [User Tools] key.
Registering Fax Destinations Modifying or Deleting Fax Destinations 1. Press the [User Tools] key. CXP101 2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Fax Speed Dial Dest.], and then press the [OK] key. 4. Press the [ ] or [ ] key to select the Speed Dial number, and then press the [OK] key. 5. Modify the fax number using the [ ], [ ], and number keys, and then press the [OK] key.
6. Sending and Receiving a Fax 10. To delete a fax destination, select the destination in [Speed Dial Destination List:], and then click [Delete]. 11. Click [Apply] located in the lower part of the window. 12. Click [OK]. 13. Click [Close].
Sending a Fax Sending a Fax • It is recommended that you call the receiver and confirm that they received the fax after sending important documents. A fax number can contain 0 to 9, pause, " ", and " ". If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax transmission settings. To use tone services on a pulse-dialing line, insert " " in the fax number.
6. Sending and Receiving a Fax 1. Press the [User Tools] key. CXP101 2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [TX Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Immediate TX], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK] key. For Memory Transmission, select [Off].
Sending a Fax 3. Enter the fax number using the number keys. If the machine is connected to a telephone network through a PBX, be sure to enter the outside line access number specified in [PBX Access Number] before the fax number. 4. Press the [Start] key. CXP103 Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the destination fax number. If the fax numbers do not match, go back to Step 3.
6. Sending and Receiving a Fax When in Immediate Transmission mode If you cancel sending a fax while the machine is scanning the original, the fax transmission process is canceled immediately. In this case, an error is displayed on the other party's machine. 1. Press the [Clear/Stop] key. CXP102 2. Press the [1] key. To cancel sending a fax, press the [1] key (1: Yes). To continue sending a fax, press the [2] key (2: No).
Sending a Fax CXP104 2. Place the original on the exposure glass or in the ADF. 3. Press the [Speed Dial] key. CXP106 4. Enter the Speed Dial number using the number keys, and then press the [OK] key. 5. Press the [Start] key. CXP103 When you place original on the exposure glass and Memory Transmission mode is enabled, perform the following steps to scan the subsequent pages of the original. 6.
6. Sending and Receiving a Fax Specifying the destination using the redial function This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination each time. 1. Make sure that the fax mode screen is displayed. When the copier mode screen is displayed, press the [Copy/Facsimile] key to switch to the fax mode screen. CXP104 2. Place the original on the exposure glass or in the ADF. 3.
Sending a Fax CXP104 2. Place the original on the exposure glass or in the ADF. 3. Add a destination by using one of the following methods: To add a Speed Dial destination 1. Press the [Speed Dial] key. CXP106 2. Select a destination using the number keys, and then press the [OK] key. 3. Press the [OK] key. To add a manually-specified destination 1. Enter the destination fax number using the number keys. 2. Press the [OK] key. 4. Go back to Step 3 to add further destinations. 5. Press the [Start] key.
6. Sending and Receiving a Fax Sending a fax using On Hook Dial The On Hook Dial function allows you to check the destination's status while listening to the tone from the internal speaker. This function is useful when you want to ensure that the fax will be received. • The procedure differs depending on whether [Fax Mode] is set to [Easy Mode] or [Advanced Mode] in [TX Settings] in [Fax Features]. • To send faxes using the exposure glass, be sure to first remove any originals loaded in the ADF. 1.
Sending a Fax CXP106 2. Select a destination using the number keys, and then press the [OK] key. To add a manually-specified destination 1. Enter the destination fax number using the number keys. 5. If you hear a high pitched tone, press the [Start] key. CXP103 If [Fax Mode] is set to [Easy Mode], Step 6 does not apply. 6. If the original is placed on the exposure glass, press the [1] key (1: TX).
6. Sending and Receiving a Fax 3. Specify the destination using the external telephone. 4. When the other party answers, ask them to press their fax start button. 5. Press the [Start] key. CXP103 If [Fax Mode] is set to [Easy Mode], proceed to Step 7. 6. If the original is placed on the exposure glass, press the [1] key (1: TX). 7. Replace the handset. Specifying the Scan Settings Adjusting image density There are five image density levels. The darker the density level, the darker the printout. 1.
Sending a Fax 3. Press the [ ] or [ ] key to select the density level or [Erase Background], and then press the [OK] key. 4. Press the [ ] key to return to the initial screen. • To apply the specified setting to all jobs, not just the current one, specify [Density] in [Fax Features]. Specifying the resolution Standard Select this when the original is a printed or typewritten document with normal-sized characters. Detail Select this when the original is a document with small print.
6. Sending and Receiving a Fax Using the Fax Function from a Computer (PC FAX) This section describes how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document. Basic Operation for Sending Faxes from a Computer This section describes the basic operation for sending faxes from a computer. You can select a destination from the PC FAX address book or enter a fax number manually.
Using the Fax Function from a Computer (PC FAX) • A fax number can contain 0 to 9, "P" (pause), "T" (tone), " ", and " ". • To use tone services on a pulse-dialing line, insert "T" in a fax number. "T" switches the dialing mode from pulse to tone temporarily. • To delete an entered destination, select the destination in [List of Destinations:], and then click [Delete from List].
6. Sending and Receiving a Fax Configuring the PC FAX Address Book This section describes the PC FAX address book. Configure the PC FAX address book on the computer. The PC FAX address book allows you to specify PC FAX destinations quickly and easily. The PC FAX address book can contain up to 100 entries, including individual destinations and groups of destinations. Opening the PC FAX address book This section describes how to open the PC FAX address book. 1.
Using the Fax Function from a Computer (PC FAX) 4. Enter the group name, and then click [OK]. Select the destination you want to include in the group from the [Address List:] area, and then click [Add to Group]. To delete a destination from a group, select the destination you want to delete from [Group Members List:], and then click [Delete Member]. 5. Click [OK]. 6. Click [OK]. 7. If you make changes to a destination, a confirmation message appears. To save the changes, click [Yes].
6. Sending and Receiving a Fax Receiving a Fax • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The maximum number of fax pages that can be received and stored in the machine’s memory is 100 pages (50 jobs). • An external telephone is required to use this machine as a telephone. • Only A4, Letter, or Legal size paper can be used for printing faxes.
Receiving a Fax 1. Press the [User Tools] key. CXP101 2. Press the [ ] or [ ] keys to select [Fax Features], and then press the [OK] key. 3. Press the [ ] or [ ] keys to select [RX Settings], and then press the [OK] key. 4. Press the [ ] or [ ] keys to select [Switch RX Mode], and then press the [OK] key. 5. Press the [ ] or [ ] keys to select the reception mode, and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen.
6. Sending and Receiving a Fax 3. Press the [3] key. To receive a fax, press the [3] key. (3: RX) 4. Replace the handset. Receiving a fax in Auto mode When the reception mode is set to Auto mode, the machine automatically answers all incoming calls in fax reception mode. • You can specify how many times the external phone rings before the machine starts to receive a fax by [Number of Rings] in [RX Settings] in [Fax Features].
Lists/Reports Related to Fax Lists/Reports Related to Fax The lists and reports related to the fax function are as follow: • Fax Journal Prints a fax transmission and reception journal for the last 100 jobs. • TX Status Report Prints out the latest Transmission result. • TX Standby File List Prints a list of unsent fax jobs remaining in the machine's memory.
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7. Configuring the Machine Using the Control Panel Basic Operation 1. If you want to configure the machine's system settings, press the [User Tools] key. CXP101 2. Press the [ ] or [ ] key to select the settings you want to use. The machine’s default settings are grouped into the following six categories: • [System Settings], [Printer Features], [Copier Features], [Fax Features], [Address Book], [Print List/Report]. 3. To confirm setting items and values displayed, press the [OK] key. 4.
7. Configuring the Machine Using the Control Panel Copier Features Settings Sort Configures the machine to sort the output pages into sets when making multiple copies of a multipage document (P1, P2, P1, P2...). Default: [Off] • On • Off Original Type Specifies the original type to optimize the copy quality. Default: [Text/Photo] • Text Select this when the original contains only text and no photographs or images. • Photo Select this when the original contains photographs or images.
Copier Features Settings 50%, 71% A4 A5, 82% B5 JIS Zoom: 25-400% A5, 93%, 122% A5 B5 JIS, 141% A5 A4, 200%, (mainly North America) 50%, 65% LT 25-400% HLT, 78% LG LT, 93%, 129% HLT LT, 155% HLT LG, 200%, Zoom: Combine Select this to photocopy two or four pages of an original onto a single sheet of paper. Default: [Off] • Off • 2 on 1 • Portrait • Landscape • 4 on 1 • Portrait: L to R • Portrait: T to B • Landscape: L to R • Landscape: T to B For details, see page 54 "Combining Multiple Pages".
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Fax Features Settings Fax Features Settings TX Settings Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] • Off Select this when using Memory Transmission. • On Select this when using Immediate Transmission. • Next Fax Only Select this when using Immediate Transmission for the next transmission only. Resolution Specifies the resolution to use for scanning originals.
7. Configuring the Machine Using the Control Panel Pause Time Specifies the length of pause time when a pause is inserted between the digits of a fax number. Default: 3 seconds • 1 to 15 seconds, in 1 second increments Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs. Default: [On] • Off • On Print Fax Header Sets the machine to add a header to every fax you send.
Fax Features Settings The machine rings when it receives incoming calls. The machine receives faxes only when you manually operate the machine to receive faxes. Auto Reduction Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet of paper. Note that the machine only reduces the size down to maximum by 74%. If further reduction is required to fit the fax on a single sheet, it will be printed on separate sheets without being reduced.
7. Configuring the Machine Using the Control Panel Comm. Settings ECM Transmission Sets the machine to automatically resend parts of the data that are lost during transmission. Default: [On] • Off • On ECM Reception Sets the machine to automatically receive parts of the data that are lost during reception. Default: [On] • Off • On Dial Tone Detect Sets the machine to automatically detect a dial tone before dialing the destination. • Detect • Do not Detect The default depends on the [Country Code] setting.
Fax Features Settings • 2.4 Kbps Dial/Push Phone Specifies the line type of the telephone line. To configure this setting, contact your telephone company and select the setting based on your telephone line. Selecting the wrong setting may result in transmission errors. If you have set [Country Code] to [Australia], [New Zealand] or [Singapore], [Dial/Push Phone] does not appear because the default is [Push Phone].
7. Configuring the Machine Using the Control Panel • Error Only Prints a report when a transmission error occurs. • Error: With Image Prints a report with an image of the original when transmission error occurs. • Every TX Prints a report for every fax transmission. • EveryTX: With Image Prints a report with an image of the original for every fax transmission. • Do not Print Fax Journal Sets the machine to print a fax journal automatically for every 100 fax jobs (both sent and received).
Address Book Settings Address Book Settings Fax Speed Dial Dest. Fax numbers and names can be registered in the speed dial list. Up to 100 entries can be registered. For details, see page 72 "Registering Fax Destinations".
7. Configuring the Machine Using the Control Panel System Settings Tray Paper Settings Paper Size Specifies the paper size. Default: (mainly Europe and Asia) [A4] (mainly North America) [LT (81/2 × 11)] • A4, B5 JIS, A5, B6 JIS, A6, LG ( 8 1/2 x14), LT (8 1/2 x 11), HLT (5 1/2 x 8 1/2), EXE (7 1/4x10 1/2), 16K (197x273mm), 16K (195x270mm), 16K (184x260mm), F/GL (8 x 13), Foolscap (8 1/2 x 13), Folio (8 1/4 x 13), Custom Paper Type Specifies the paper type.
System Settings Default: [Middle] Print Job End Tone Specifies the volume of the beep sound when a print job is complete. Default: [Off] Print Job Error Tone Specifies the volume of the beep sound when a print job error occurs. Default: [Middle] Scan Job End Tone Specifies the volume of the beep sound when a scan job is complete. Default: [Off] Scan Job Error Tone Specifies the volume of the beep sound when a scan job error occurs.
7. Configuring the Machine Using the Control Panel Set Time Sets the time of the machine’s internal clock. • Time format: 12-hour Format, 24-hour Format • AM/PM stamp: AM, PM (for 12-hour Format) • Hour: 0 to 23 (for 24-hour Format), or 1 to 12 (for 12-hour Format) • Minute: 0 to 59 Program Fax Info. Specifies the user information for sending a fax. • Own Fax Number Specifies the fax number of the machine using up to 20 characters, including 0 to 9, space, and "+".
System Settings Default: [1 minute] The time can be set from 1 to 240 minutes. Language Specifies the language used on the screen and in reports. Default: [English] • English, German, French, Italian, Spanish, Dutch, Swedish, Norwegian, Danish, Finnish, Portuguese, Czech, Hungarian, Polish, Russian, Portuguese (BR), Turkish Country Code Selects the country in which the machine is used.
7. Configuring the Machine Using the Control Panel Default: [Off] • On • Off Registration Adjusts the position of the input tray. Adjust the value by using the [ ] or [ ] key. To check the registration, print a test page. Default: 0 • Horizontal (-6 to +6 mm, in 1 mm increments) • Vertical (-6 to +6 mm, in 1 mm increments) Adjust Image Density Adjusts the density of printing. Default: • (Lightest) • • • • • • (Darkest) Toner End Option This setting is used to monitor the toner level.
System Settings • Clear Address Book Deletes all fax speed dial entries.
7. Configuring the Machine Using the Control Panel Printing Lists/Reports Printing the Configuration Page 1. Press the [User Tools] key. CXP101 2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key. 3. Press the [ ] or [ ] key to select types of report, and then press the [OK] key. Types of Report • When printing the test page, set the paper size to A4 or Letter. When printing other reports, set the paper size to A4, Letter, F/GL, Foolscap, Folio, or Legal.
Printer Features Settings Printer Features Settings I/O Timeout Timeout: USB Specifies how many seconds the machine waits for print data and if the data is interrupted while being sent from the computer via USB. If the machine does not receive any data within the specified time, the machine only prints the data it has received. Default: [60 sec.] • Off • 15 sec. • 60 sec. • 300 sec. Auto Continue Sets the machine to ignore errors on paper size or type and continue printing.
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8. Configuring the Machine Using Smart Organizing Monitor Checking the System Information The state and status information of the machine can be checked using Smart Organizing Monitor. Checking the Status Information 1 3 4 2 CXP115 1. Image area Displays the status of this machine with an icon. 2. Status area • Paper Size Displays the paper size configured on the machine. • Paper Type Displays the paper type configured on the machine.
8. Configuring the Machine Using Smart Organizing Monitor Displays the number of pages that have been printed by the machine. 3. Select Device area Displays the name of the selected model. 4. Message area Displays the status of this machine with a message. For details about error messages, see page 145 "Error and Status Messages Appear on the Smart Organizing Monitor". Printing the Configuration Page or Test Page • When printing the test page, set the paper size to A4 or Letter.
Configuring the Machine Settings Configuring the Machine Settings Smart Organizing Monitor is used to modify the machine’s settings. 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor for SP xxx Series]. 3. Click [Smart Organizing Monitor for SP xxx Series Status]. 4. If the machine you are using is not selected, click [Select Device...], and then select the machine's model. 5. Click [OK]. 6. On the [User Tool] tab, click [Printer Configuration]. 7.
8. Configuring the Machine Using Smart Organizing Monitor Updating the Firmware • To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this software, losses of documents or data, or the use or non-use of this software and operation manuals provided with it. • The company shall also not be held liable for any disputes between the customer and third parties resulting from any use or loss of use of this software.
9. Maintaining the Machine Replacing the Print Cartridge • If “Out of Toner / Print Cartridge” is displayed in the control panel, replace the print cartridge by following the procedure described below. However, this message will not be displayed if [Toner End Option] has been set to [Continue Printing]. Replace the print cartridge if the printed image becomes pale or blurred. • Store print cartridges in a cool dark place.
9. Maintaining the Machine 5. Hold the grips of the print cartridge, and then insert it into the machine until it stops. CXP008 6. Close the maintenance cover.
Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality. Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.
9. Maintaining the Machine Cleaning the Inside of the Machine 1. Open the maintenance cover. 2. Hold the grips of the print cartridge, and then pull it out of the machine. CXP007 3. Use a cloth to wipe the inside of the machine toward and away from yourself. CXP032 Wipe carefully so as not to touch any protrusions inside the machine. 4. Hold the grips of the print cartridge, and then insert it into the machine until it stops. CXP008 5. Close the maintenance cover.
Cleaning the Exposure Glass Cleaning the Exposure Glass 1. Lift the exposure glass cover. Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be damaged. 2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
9. Maintaining the Machine Cleaning the Auto Document Feeder 1. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. 2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
10. Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem The machine does not turn on. Possible cause The power cord is not connected properly. Solution • Make sure that the power plug is firmly inserted into the wall outlet. • Make sure that the wall outlet is not defective by connecting another working device. Pages are not printed. The USB cable is not connected correctly. Reconnect the USB cable.
10. Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Paper does not feed smoothly. Solution • Use supported types of paper. See page 25 "Supported Paper". • Load paper correctly, making sure that the paper guides are properly adjusted. See page 30 "Loading Paper". • If the paper is curled, straighten the paper. • Take out the paper from tray and fan it well.
Paper Feed Problems Problem Paper gets wrinkles. Solution • Paper is damp. Use paper that has been stored properly. • Paper is too thin. See page 25 "Supported Paper". • If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps. The printed paper is curled. • Load the paper upside down in the paper tray. • Paper is damp. Use paper that has been stored properly. Images are printed diagonally to the pages.
10. Troubleshooting CXP029 If the jammed paper is not ejected, open the maintenance cover again and remove jammed paper manually. Removing paper manually • Since the temperature around the guide is high, wait for it to cool before checking for jammed paper. • After removing the paper, be sure to return the fusing pressure release lever to its original position. • Be sure not to print with the fusing pressure release lever down. 1. Pull out the jammed paper carefully.
Paper Feed Problems 3. Hold the grips of the print cartridge, and then pull it out of the machine. CXP007 4. Push the Fusing Pressure Release Lever on the left down with your thumbs. CXP014 5. Pull out the misfed paper by holding both sides of paper. Be careful not to get toner dust on your hands or clothes.
10. Troubleshooting CXP012 6. If it is difficult to remove the jammed paper out of the main unit, remove the jammed paper from the output tray side. CXP013 7. Hold the grips of the print cartridge, and then insert it into the machine until it stops. CXP008 8. Push the Fusing Pressure Release Lever on the left up with your thumbs. 9. Close the maintenance cover.
Paper Feed Problems Removing Scanning Jams 1. Open the ADF cover. CXP015 2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may rip. CXP017 3. Close the ADF cover. CXP016 4. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
10. Troubleshooting CXP053 5. Close the ADF.
Print Quality Problems Print Quality Problems Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause Solution There is a problem with the machine's location. Make sure that the machine is on a level surface. Place the machine where it will not be subject to vibration or shock. Unsupported types of paper is used. Make sure that the paper being used is supported by the machine. See page 25 "Supported Paper".
10. Troubleshooting Printer Problems Problem An error occurs. Solution If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters. If it does, shorten it. • Check whether other applications are operating. Close any other applications, as they may be interfering with printing. If the problem is not resolved, close unneeded processes too. • Check that the latest printer driver is being used.
Printer Problems Print Positions Do Not Match Display Positions If the position of items on the printed page differs from the position displayed on the computer screen, the cause may be one of the following. Possible Cause Solution Page layout settings are not configured properly. Check that the page layout settings are properly configured in the application. The paper size setting does not match the paper loaded.
10. Troubleshooting Copier Problems Problem Photocopied paper is blank. Solution The original was placed with the front and back reversed. See page 36 "Placing Originals". Copied pages are too dark or too light. Adjust the image density. Copied pages do not look the same as the originals. Select the correct scan mode according to the type of original. Black spots appear when photocopying a photographic print. The original may have stuck to the exposure glass due to high humidity.
Scanner Problems Scanner Problems Problem The scanned image is dirty. Solution • The scanning part is dirty. • Before placing originals on the exposure glass, make sure that toner or correction fluid is dry. The scanned image is distorted or out of position. The original was moved during scanning. Do not move the original during scanning. The scanned image is upside down. The original was placed upside down. Place the original in the correct orientation. See page 36 "Placing Originals".
10. Troubleshooting Fax Problems When an error code appears on the fax journal or TX status report The table below describes the meaning of error codes that appear under "Status" on the fax journal or TX status report, and what to do when a particular error code appears. "X" indicates a number in an error code that appear differently depending on a specific situation. Error Code Err:1) Solution The line was not connected correctly. The fax transmission did not finish successfully.
Fax Problems When other problems occur The table below describes how to troubleshoot problems that do not produce an error code. Problem Cannot send faxes. Cannot receive faxes even when sending them is possible. Solution Confirm the error code, and then perform the appropriate procedure to resolve the problem. • A print cartridge is empty. Replace the print cartridge. See page 119 "Replacing the Print Cartridge". • The input tray is empty. Load paper in the input tray. See page 30 "Loading Paper".
10. Troubleshooting Error and Status Indicate on the Control Panel Messages on the Screen • If the "Service Call: SCXXX" appears, contact your sales or service representative. Message Misfeed: Stnd. Tray Out of Paper Causes Paper has been jammed in the paper tray. The input tray has run out of paper. Solutions • Remove the jammed paper. See page 119 "Maintaining the Machine". • Load paper to the input tray. See page 30 "Loading Paper". Misfeed: Inner/ Outer A paper jam has occurred in the machine.
Error and Status Indicate on the Control Panel Message Cannot Print Report Causes Solutions An appropriate size paper for printing Report is not loaded. Load the appropriate size paper. The print cartridge has not been installed. Reinstall the print cartridge. See page 119 "Replacing the Print Cartridge". The machine has run out of the toner. Replace the print cartridge. See page 119 "Replacing the Print Cartridge". Prepare a new print cartridge.
10. Troubleshooting Message Causes Solutions TX Comm. Error A transmission error occurred, and the fax could not be transmitted correctly. • If the [Auto Redial] setting is enabled, the machine will redial the number and try again. If all attempts fail, or if the machine is in Immediate Transmission mode, the fax will not be transmitted. Try the operation again. RX Comm. Error A reception error occurred, and the fax could not be received correctly.
Error and Status Indicate on the Control Panel Message Causes Solutions Memory Data Lost Data in the memory was deleted The machine prints Power Failure Report due to a memory fault. and recovers from the error automatically. Cancel Printing The timeout period set in [I/O Timeout] expires when printing is frequently interrupted by data from other ports, or when the print job is large and takes time for processing. Set [I/O Timeout] to a larger value than the current setting.
10. Troubleshooting Message Solutions Numbers Do not Match "Fax No. Confirmation" is set to "On", and the numbers entered for confirmation does not match the initially-entered numbers. Make sure the numbers match. Cannot Copy The paper for combine copy, duplex copy or ID Card copy is not loaded. Load the appropriate size paper.
Error and Status Messages Appear on the Smart Organizing Monitor Error and Status Messages Appear on the Smart Organizing Monitor Message Printer Power Off (Communication Error) Causes Solutions • The power cable of the machine is not plugged in. • Check the printer power cord. • The power of the machine is not turned ON. • Check the USB cable is properly connected. • Check the printer power switch is on. • The USB cable is not connected.
10. Troubleshooting Messages of the Print Cartridge Message 146 Causes Solutions Toner Almost Empty The print cartridge is almost empty. Prepare a new print cartridge. Out of Toner The machine has run out of the toner. Replace the print cartridge. See page 119 "Replacing the Print Cartridge".
Error and Status Messages Appear in the PC FAX Window Error and Status Messages Appear in the PC FAX Window Message Causes Solutions PC FAX has already been launched. Cannot launch it again. The [PC FAX] dialog box is already open. Quit PC FAX once, and then start it up again. Reached maximum number of destinations. The number of destinations specified exceeds the maximum possible. The maximum number of destinations that can be specified at one time is 100.
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11. Appendix Notes About the Toner • Proper operation cannot be guaranteed if any third-party toner is used. • Depending on printing conditions, there are cases where the printer cannot print the number of sheets indicated in the specifications. • When operating the machine for the first time, use the print cartridge supplied with this machine. If this cartridge is not initially used, the following problems may occur: • "Out of Toner" will be displayed before the toner runs out.
11. Appendix Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and long distances. Repack the machine in its original packing materials when moving it over a long distance. • Be sure to disconnect all cables from the machine before transporting it. • The machine is a precision piece of machinery. Be sure to handle it carefully when moving it. • Make sure to move the machine horizontally.
Consumables Consumables Print Cartridge Print cartridge Black Average printable number of pages per cartridge *1 1,200 pages *1 The printable number of pages is based on pages that are compliant with ISO/IEC 19752 with the image density set as the factory default. ISO/IEC 19752 is an international standard for measurement of printable pages, set by the International Organization for Standardization. • Unless a print cartridges is replaced before toner runs out, printing will become impossible.
11. Appendix Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning of exposure glass 216 mm × 297 mm (8.5 × 11.7 inches) Maximum paper size for scanning of ADF 216 mm × 356 mm (8.5 × 14 inches) Maximum paper size for printing 216 mm × 356 mm (8.5 × 14 inches) Warm-up time Less than 25 seconds (23 °C, 71.
Specifications of the Machine ADF capacity 15 sheets (80 g/m2, 21.3 lb.
11. Appendix 13 seconds or less (From the completion of data processing to the completion of paper delivery) Interface USB 2.0 Printer language DDST Copier Function Specifications Maximum resolution (scanning and printing) • Exposure glass Scanning: 600 × 600 dpi Printing: 600 × 600 dpi • ADF Scanning: 600 × 300 dpi Printing: 600 × 600 dpi First copy speed (A4/Letter, at 23 °C, 71.
Specifications of the Machine Scanner Function Specifications Maximum scanning area (horizontal × vertical) • Exposure glass 216 × 297 mm (8.5 × 11.7 inches) • ADF 216 × 356 mm (8.5 × 14 inches) Maximum resolution when scanning from a computer (TWAIN) • Exposure glass 4800 × 4800 dpi • ADF 600 × 600 dpi Maximum resolution when scanning from a computer (WIA) 600 × 600 dpi ADF throughput Black and white: 75.3 mm per second Color: 37.
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Trademarks Trademarks Microsoft®, Windows®, Windows Server®, and Windows Vista® are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.
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INDEX F 2 Sided copy......................................................... 60 A Address book...................................................... 105 Address book (PC FAX)........................................ 88 ADF (Auto Document Feeder)............................ 124 Auto mode............................................................. 92 B Basic operation......................................... 41, 50, 95 Broadcast function.................................................80 C Canceling a copy..
PC FAX................................................................... 86 Placing originals.............................................. 38, 39 Print area................................................................ 27 Print cartridge..............................................119, 151 Print quality problems......................................... 133 Printer features..................................................... 113 Printer function.....................................................
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EN GB EN US EN AU M180-8601A
