User Guide Guide to the Machine Loading Paper Printing Documents Copying Originals Scanning Originals Sending and Receiving a Fax Configuring the Machine Using the Control Panel Configuring the Machine Using Utilities Maintaining the Machine Troubleshooting Appendix For safe and correct use, be sure to read Safety Information before using the machine.
TABLE OF CONTENTS How to Read This Manual................................................................................................................................. 7 Introduction..................................................................................................................................................... 7 Legal Prohibition............................................................................................................................................. 7 Disclaimer....
Loading Paper.................................................................................................................................................. 41 Loading Paper into Tray 1...........................................................................................................................41 Loading Paper into Bypass Tray.................................................................................................................
Basic Operation for Scan to USB............................................................................................................... 86 Specifying the Scan Settings........................................................................................................................... 88 Specifying the Scanning Size According to the Size of the Original...................................................... 88 Adjusting Image Density................................................................
Menu Chart.................................................................................................................................................... 129 Copier Features Settings............................................................................................................................... 130 Scanner Features Settings............................................................................................................................. 133 Fax Transmission Features Settings....
IPv6 Configuration Tab.............................................................................................................................177 Network Application Tab......................................................................................................................... 177 DNS Tab.................................................................................................................................................... 178 Auto E-mail Notification Tab........................
Print Positions Do Not Match Display Positions...................................................................................... 212 Copier Problems............................................................................................................................................ 213 Scanner Problems.......................................................................................................................................... 214 Fax Problems............................................
How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law.
About IP Address In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.
SP 213SUw SP 211SU (mainly Europe and Asia) Toner Management (Toner Level Indication) Available Paperless FAX*2 Not available SP 213SNw (mainly Europe and Asia) Available (mainly Europe and Asia) Not available SP 213SFNw (mainly Europe and Asia) Available Available Available Not available Available Available *1 Available Not available SP 213SFw SP 211SF *1 *1 *1 Depending on the [Toner End Option] setting, the toner management (toner level indication) function may not be available.
• For details about creating passwords, see page 157 "Administrator Settings" or page 190 "Configuring the Administrator Settings".
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. DCT065 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.
Important Safety Instructions User Information on Electrical & Electronic Equipment Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste Our Products contain high quality components and are designed to facilitate recycling. Our products or product packaging are marked with the symbol below. The symbol indicates that the product must not be treated as municipal waste.
on 64g/m2 paper, which contains less raw materials and represents a significant resource reduction. Duplex printing (if applicable) Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces the size of printed documents so that fewer sheets are used. We recommend that this feature is enabled whenever you print. Toner and ink cartridge return program Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations.
Notes to Users of Facsimile Unit Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.
Important Safety Instructions Notes to Users in the State of California Perchlorate Material - special handling may apply. See: www.dtsc.ca.
ENERGY STAR Program ENERGY STAR® Program Requirements for Imaging Equipment The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions. It is an open program in which manufacturers participate voluntarily.
Energy Saver mode 2 Power Consumption*1 4.3 W Default Interval 1 minute Recovery Time*1 25 seconds *1 Recovery time and power consumption may differ depending on the conditions and environment of the machine.
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1. Guide to the Machine Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. Exterior • Type 1 and 3 model is not equipped with an Auto Document Feeder (ADF). • Type 1, 3, 4 and 6 models do not come with an Ethernet port. • Type 1, 2 and 3 models do not come with a line port or TEL port. 8 9 1 10 2 11 3 4 12 5 6 7 13 14 15 16 17 DCT067 1. Exposure Glass Place originals here sheet by sheet. 2.
1. Guide to the Machine 4. Stop Fences Raise this fence to prevent paper from falling off. 5. Bypass Tray This tray can hold one sheet of plain paper. 6. Tray 1 This tray can hold up to 150 sheets of plain paper. 7. USB Flash Disk Port Insert a USB flash disk to store scanned files using the Scan to USB function. 8. Power Switch Use this switch to turn the power on or off. 9. Power Connector Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet. 10.
Guide to Components Interior 1 DCT064 1. Print Cartridge A replacement consumable that is required to make prints on paper. For details about replacing the cartridge, see page 195 "Replacing the Print Cartridge". Control Panel On the Right 1 6 2 7 3 8 4 5 9 DCT890 1. Screen Displays current status and messages. 2. Scroll Keys Press these keys to move the cursor in each direction.
1. Guide to the Machine 3. Number Keys Use to enter numerical values when specifying settings such as fax numbers and copy quantities, or enter letters when specifying names. 4. [User Tools] key Press to display the menu for configuring the machine's system settings. 5. [Clear/Stop] key Use this key to cancel or stop a print job, document copying, scanning, fax transmission/reception, and other actions in progress. 6.
Guide to Components 1. [Image Quality] key Press to select the image quality for the current job. • Copier mode: select Text, Photo, or Mixed. • Scanner mode: select the resolution. 2. [Shortcut to Func.] key Press to enter ID card copy mode for the current job. If you do not use the ID card copy mode frequently, configure [Shortcut to Function] in [Admin. Tools] to make this key available for displaying scan file destinations. For [Shortcut to Function], see page 157 "Administrator Settings". 3.
1. Guide to the Machine Type 4, Type 5, Type 6 1 9 23 10 4 5 11 6 12 7 8 13 14 DCT891 1. One Touch buttons Press to select a scan or fax Quick Dial destination. 2. [Pause/Redial] key • Pause Press to insert a pause in a fax number. The pause is indicated by "P". • Redial Press to display the last used scan or fax destination. 3. [On Hook Dial] key Press to use on-hook dialing to check the destination's status when sending a fax. 4.
Guide to Components 8. [Copy] key Use this key to switch the machine to copier mode. 9. Power Indicator This indicator lights up blue when the machine is turned on. 10. Alert Indicator This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is running out of toner. 11.
1. Guide to the Machine About Operation Tools This section explains the operation tools of this machine. • Depending on the model, Web Image Monitor may not be available. For details about modelspecific differences, see page 8 "Differences in Performance/Functions between Different Models". Control Panel The control panel contains a screen and keys for controlling the machine. Using the control panel, you can configure the machine's various settings.
Initial Setup Initial Setup When you turn this machine on for the first time, you must set the following items. Select each setting using the [ ], [ ], or number keys, and then press the [OK] key. Display language The selected language here is used for displaying messages, etc. Country*3 The selected country is used for configuring the settings related to fax transmissions with appropriate default values for the country of use.
1. Guide to the Machine Installing the Driver and Software Network Quick Install 1. Turn on the power of the computer. 2. Insert the CD-ROM into the CD-ROM drive. 3. Select a language and product for the interface, and then click [OK]. 4. Click [Network Quick Install]. 5. Read the entire license agreement carefully. If you accept its terms, click [I accept the agreement.], and then click [Next >]. 6. Select [Add a new printer], and then click [Next>]. 7.
Configuring Network Settings Configuring Network Settings This section explains how to configure network settings. • Ethernet and wireless LAN settings cannot be enabled at the same time. Configuring the IP Address Settings The procedure for configuring network settings differs depending on whether the IP address is assigned automatically by the network (DHCP), is specified manually. • The password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].
1. Guide to the Machine 6. Press the [ ] or [ ] key to select [Active], and then press the [OK] key. 7. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key. 8. Press the [ ] or [ ] key to select [Active], and then press the [OK] key. 9. Press the [User Tools] key to return to the initial screen. After a setting is changed, the machine automatically restarts. 10. Print the configuration page to confirm the setting.
Configuring Network Settings 13. Enter the prefix length using the number keys, and then press the [OK] key. 14. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key. 15. Enter the gateway address using the number keys, and then press the [OK] key. 16. Press the [User Tools] key to return to the initial screen. After a setting is changed, the machine automatically restarts. 17. Print the configuration page to confirm the setting.
1. Guide to the Machine 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Wi-Fi], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [Setup Wizard], and then press the [OK] key. 6. Select [Infrastructure], and then press [Next]. 7. Press the [ ] or [ ] key to select the destination SSID, and then press [Next]. If you cannot find the destination SSID, check if the device is turned on.
Configuring Network Settings 1. Press the [Wi-Fi] key. DCT853 If [Disable] is specified for the [Wi-Fi Enable] setting, you cannot use the [Wi-Fi] key. 2. Press the [ ] or [ ] key to select a communication channel, and then press [Next]. Select a channel that corresponds to the device that you are going to connect with. 3. Press the [ ] or [ ] key to select the destination device name (IBSS), and then press [Next]. If you cannot find the destination, check that the device is turned on.
1.
2. Loading Paper Supported Paper Paper Size • A4 • 81/2 " × 11 " (Letter) • 81/2 " × 14 " (Legal) • B5 JIS • 51/2 " × 81/2 " (Half Letter) • 71/4 " × 101/2 " (Executive) • A5 • A6 • B6 JIS • 16K (197 × 273 mm) • 16K (195 × 270 mm) • 16K (184 × 260 mm) • Custom Size The following paper sizes are supported as custom paper sizes: • Horiz Tray1: Approximately 100-216 mm (3.9-8.5 inches) Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches) • Vert Approximately 148-356 mm (5.
2. Loading Paper • Bypass Tray 1 sheet (70 g/m2, 19 lb.
Non-Recommended Paper Types Non-Recommended Paper Types Do not use the following types of paper: • Ink-jet printer paper • GelJet special paper • Bent, folded, or creased paper • Curled or twisted paper • Wrinkled paper • Damp paper • Dirty or damaged paper • Paper that is dry enough to emit static electricity • Paper that has already been printed onto, except a preprinted letterhead paper. Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.
2. Loading Paper Print Area The diagram below shows the area of the paper that the machine can print on. From the printer driver 4 4 3 1 3 2 CHZ904 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) • The print area may vary depending on the paper size and printer driver settings. • Adjust the print position by specifying [Printer Registration] in [System Settings].
Print Area Copier function 4 4 3 1 3 2 CHZ904 1. Print area 2. Feed direction 3. Approx. 4 mm (0.2 inches) 4. Approx. 3 mm (0.1 inches) • The print area may vary depending on the paper size. Fax function 4 4 3 1 3 2 CHZ904 1. Print area 2.
2. Loading Paper 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 2 mm (0.08 inches) • The print area may vary depending on the paper size.
Loading Paper Loading Paper Load a stack of paper for printing in the input tray. • When loading paper, be sure to configure the paper size and paper type for the bypass tray and Tray 1. When printing a document, specify the paper size and paper type and select the paper tray in the printer driver so that the settings configured when paper is loaded can be used for printing. Loading Paper into Tray 1 1. Pull Tray 1 out slowly, and then remove it using both hands. DCT063 Place the tray on a flat surface.
2. Loading Paper 3. Pinch the end paper guide and slide it inward to match the standard size. DCT031 When loading A4 or letter size paper, align the paper guide to the following position: DCT871 4. Fan the paper before loading it in the tray. 5. Load the new paper stack print side down. Make sure paper is not stacked higher than the upper limit marked inside the tray.
Loading Paper 6. Check there are no gaps between the paper and the paper guides (both side and end paper guides). DCT049 7. Carefully push Tray 1 straight into the machine. DCT011 To avoid paper jams, make sure the tray is securely inserted. To deliver the sheets face up, open the rear cover. DCT037 Extending Tray 1 to load paper 1. Pull Tray 1 out slowly, and then remove it using both hands.
2. Loading Paper 2. Release the extender locks on both sides of the tray, and then pull out the extender. DCT034 Make sure the extender's inner surface and the scale are aligned. You can adjust the length of the extender in three steps. When using A4 or letter size paper, adjust the length to the position indicated by the mark " " in the tray. DCT042 3. Pull out the extender and lock it. DCT033 4. Follow Steps 2 to 7 in "Loading Paper into Tray 1".
Loading Paper 5. Attach the tray cover. DCT038 • Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover. ( only) Loading Paper into Bypass Tray • Do not load paper in the bypass tray unless the message "Ready" is displayed. 1. Open the bypass tray.
2. Loading Paper 2. Slide the side guides outward, load paper with the print side up, and then push in until it stops against the machine. DCT013 3. Adjust the side guides to the paper width. DCT014 To deliver the sheets face up, open the rear cover.
Loading Paper Specifying Paper Type and Paper Size Using Control Panel Specifying the paper type 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then press the [OK] key. 5.
2. Loading Paper 4. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 5. Press the [ ], [ ], [ ], or [ ] key to select the desired paper size, and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen. Specifying a custom paper size 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key. 3.
Placing Originals Placing Originals This section describes the types of originals you use set and how to place them. About Originals Recommended size of originals Exposure glass • Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length ADF • Paper size: 140 to 216 mm (5.5 to 8.5 inches) in width, 140 to 356 mm (5.5 to 14 inches) in length • Paper weight: 60 to 90 g/m2 (16 to 24 lb.) Up to 35 sheets of an original can be placed in the ADF at once (when using paper weighing 80 g/m2, 21.
2. Loading Paper • Originals that are wet with toner or white out Unscannable image area Even if you correctly place originals, margins of a few millimeters on all four sides of the original may not be scanned. Margins when using exposure glass CHZ916 Copier, Fax On printed documents 1. Approx. 4 mm (0.2 inches) 2. Approx. 3 mm (0.1 inches) 3. Approx. 4 mm (0.2 inches) Scanner 1. Approx. 0 mm (0 inches) 2. Approx. 0 mm (0 inches) 3. Approx.
Placing Originals Margins when using ADF DCT001 Copier, Fax On printed documents 1. Approx. 4 mm (0.2 inches) 2. Approx. 3 mm (0.1 inches) 3. Approx. 4.3 mm (0.2 inches) Scanner 1. Approx. 0 mm (0 inches) 2. Approx. 0 mm (0 inches) 3. Approx. 2 mm (0.08 inches) Placing Originals on the Exposure Glass • Do not place originals until all correction fluid or toner becomes completely dry. Doing so may create marks on the exposure glass that will appear on copies. 1. Lift the exposure glass cover.
2. Loading Paper 2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. DCT007 3. Lower the exposure glass cover. Hold down the cover with your hands when using thick, folded, or bound originals and when the cover cannot be lowered completely. Placing Originals in the Auto Document Feeder • Do not place originals mixed with different in the ADF all at once.
Placing Originals 2. Adjust the guides according to the size of the originals. DCT017 3. Place the aligned originals face up in the ADF. The last page should be on the bottom.
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3. Printing Documents Basic Operation Use the printer driver to print a document from your computer. 1. After creating a document, open the [Printing Preferences] dialog box in the document's native application. 2. Change any print settings if necessary. For details about each setting items, click [Help]. 3. When setting changes are completed, click [OK]. 4. Print the document using the print function in the document's native application. • If a paper jam occurs, printing stops halfway.
3. Printing Documents 4. Start printing. 5. Take out all of the prints from the output tray and place them in Tray 1. To print on the reverse side of the prints, turn them over so that the blank side faces down and place them in Tray 1. Fan the paper well before loading it. Portrait DCT005 Landscape DCT006 6. Press [Continue]. • If the rear cover is open, the paper is delivered face up from the rear. Rearrange the printed sheets in the correct order.
Basic Operation Canceling a print job before printing has started 1. Double-click the printer icon on the task tray of your computer. 2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. • If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled. • It may take a while to cancel a large print job. Canceling a print job while printing 1. Press the [Clear/Stop] key.
3.
4. Copying Originals Copier Mode Screen This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen. Type 1 models do not have the [Copy] key. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode.
4. Copying Originals • The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For details, see page 157 "Administrator Settings".
Basic Operation Basic Operation • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1. Press the [Copy] key. DCT848 With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. 2. Place the original on the exposure glass or in the ADF. 3. To make multiple copies, enter the number of copies using the number keys. 4.
4. Copying Originals • To print on paper fed from Tray 1, remove the paper loaded in the bypass tray. Otherwise, the paper in the bypass tray is fed first. • [Sort] and [Duplex/Combine] cannot be used with the bypass tray. • When making multiple copies of a multi-page document, you can select whether copies are output in collated sets, or in page batches in the [Sort] setting under [Copier Features].
Making Enlarged or Reduced Copies Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 (mainly Europe and Asia) 50%, 71% A4 400% A5, 82% B5 JIS A5, 93%, 122% A5 B5 JIS, 141% A5 A4, 200%, (mainly North America) 50%, 65% LT HLT, 78% LG LT, 93%, 129% HLT LT, 155% HLT LG, 200%, 400% Custom ratio CES106 25% to 400% in 1% increments. Specifying Reduce/Enlarge 1. Press [Scale].
4. Copying Originals 2. Press [Reduce], [Enlarge], or [Zoom]. For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom], specify the desired ratio using the number keys. 3. Press the [OK] key.
Making Combined/2-sided Copies Making Combined/2-sided Copies This section describes how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass. • To use this function, the paper size used for printing copies must be set to A4, Letter or Legal. There are following copy modes.
4. Copying Originals Original Copy Top to Bottom Left to Right Top to Bottom Landscape Portrait Left to Right DCT002 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper. • Comb. 2 on 1 Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF255 • Comb.
Making Combined/2-sided Copies Copy 5 8 6 Portrait Top to Bottom, Top to Bottom 5 7 7 Top to Bottom, Top to Top 6 7 8 8 Left to Right, Top to Bottom 5 5 6 6 7 Left to Right, Top to Top 8 Original DCT003 Copy 5 8 6 5 7 Landscape Top to Bottom, Top to Bottom 7 Top to Bottom, Top to Top 6 7 8 8 5 5 6 6 Left to Right, Top to Bottom 7 Left to Right, Top to Top 8 Original DCT004 2-sided copy In this mode, one-sided pages are printed on the front and back sides of pa
4. Copying Originals Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF261 Specifying Combined and 2-sided Copies 1. Press the [Copy] key. DCT848 With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. 2. Press the [ ] or [ ] key. 3. Press [Duplex/Combine]. 4. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key. 5.
Making Combined/2-sided Copies • After you place the originals, press the [Start] key within the time specified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 157 "Administrator Settings".
4. Copying Originals Copying Both Sides of an ID Card onto One Side of Paper This section describes how to copy the front and back sides of an ID card or other small documents onto either side of a sheet of paper. When copying onto A4 paper, you can copy documents that are smaller than A5. Likewise, when copying onto Letter size paper, you can copy documents that are smaller than Half Letter size.
Copying Both Sides of an ID Card onto One Side of Paper 9. Enter the horizontal length (Horiz.) of the card to be placed on the exposure glass, and then press the [OK] key. 10. Enter the vertical length (Vert.) of the card to be placed on the exposure glass, and then press the [OK] key. Copying an ID Card 1. Press the [Shortcut to Func.] key. DCT851 With Type 1 model, if normal copier mode is being displayed, press the [Shortcut to Func.] key again to switch to ID card copy mode.
4. Copying Originals 4. Press the [Start] key. DCT847 5. Within 60 seconds, place the original back side down with the upper-left corner on the exposure glass, and then press the [Start] key. • After you place the originals, press the [Start] key within the time specified in [System Auto Reset Timer]. Otherwise, the job is canceled. For details, see page 157 "Administrator Settings".
Specifying the Scan Settings Specifying the Scan Settings This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. 1. Press the [Density] key. DCT874 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always make copies with a specific density level.
4. Copying Originals Specifying the Original Type 1. Press the [Image Quality] key. DCT875 2. Press the [ ], [ ], [ ], or [ ] key to select the desired document type, and then press the [OK] key. • You can change the machine's default [Original Type] setting to always make copies with a specific document type. For details, see page 130 "Copier Features Settings".
5. Scanning Originals Scanner Mode Screen This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen. DCT850 Screen in standby mode DCT857 1. Current status or messages Displays the current status or messages. 2. Current settings Displays the current scanning mode and scan settings.
5. Scanning Originals Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor. • The Address Book data could be damaged or lost unexpectedly.
Registering Scan Destinations Scan to E-mail Settings Item Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Destination E-mail Address Required E-mail address of the destination. Can contain up to 64 characters.
5. Scanning Originals Item Setting Description File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. Scan Size Optional Select the scanning size for the original from A5, B5, A4, Executive, Half Letter, Letter, Legal, 16K, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length.
Registering Scan Destinations Item Setting Description Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Hostname or IP Address Required Name or IP address of the FTP server. Can contain up to 64 characters. File Format (Color/Gray Scale) Required File format of the scanned file when scanning in color. PDF or JPEG can be selected.
5. Scanning Originals Scan to Folder Settings Item 80 Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Service Name Required Path to the directory where scanned files will be stored.
Registering Scan Destinations Item Setting Description File Format (Color/Gray Scale) Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document.
5. Scanning Originals 4. Select the entry to modify, and then click [Change]. 5. Modify settings as necessary. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the Web browser. • You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination] page. To do this, select the desired entry, click [Delete], and then click [Apply] again on a confirmation page. Deleting Scan Destinations This section describes how to delete registered destinations. 1.
Basic Operation Basic Operation Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB). The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network connection.
5. Scanning Originals 3. Press the [Address Book] key or [Dest.]. Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under administrator settings is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 157 "Administrator Settings". 4. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.
Basic Operation • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. • You can configure the machine to scan documents in black and white, color, or grayscale by changing the [Scanning Mode] setting under scan settings. For details, see page 133 "Scanner Features Settings". • You can also specify a destination using the One Touch buttons, [Pause/Redial] key.
5. Scanning Originals Using the [Pause/Redial] key Press the [Pause/Redial] key to select the last used destination. DCT877 • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For scan settings, see page 88 "Specifying the Scan Settings".
Basic Operation 1. Insert your USB flash disk into the USB flash disk port. DCT039 "Loading..." appears on the display. Wait until the display changes to show "Save Scn Data to USB" (the duration depends on your USB flash disk). 2. Place the original on the exposure glass or in the ADF. If necessary, configure advanced scan settings. For details, see page 88 "Specifying the Scan Settings". 3. Press the [Start] key. 4. Select file format. 5.
5. Scanning Originals Specifying the Scan Settings When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings for the current job using the control panel. Specifying the Scanning Size According to the Size of the Original This section describes how to specify the scanning size according to the size of the current original. 1. Press [Scn Size]. 2.
Specifying the Scan Settings 1. Press the [Density] key. DCT874 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always scan with a specific density level. For details, see page 133 "Scanner Features Settings". Specifying Resolution This section describes how to specify the scan resolution for the current job. There are six resolution settings.
5. Scanning Originals Scanning from a Computer Scanning from a computer (TWAIN scanning and WIA scanning) allows you to operate the machine from your computer and scan originals into your computer directly. DCT066 1. Your Computer (TWAIN driver already installed) Instruct the machine to start scanning the original that is set on the machine. 2. This Machine The original that is set on the machine is scanned, and its data is sent to a client computer.
Scanning from a Computer 2. On the [Start] menu, point to [All Programs], point to [Microsoft Office], point to [Microsoft Office Tools], and then click [Microsoft Office Document Scanning]. 3. Click [Scanner…].
5. Scanning Originals 4. Select the scanner you want to use. 5. Select the [Show scanner driver dialog before scanning] check box. 6. Click [OK]. 7. Click the Scan button. The scanner driver dialog box appears.
Scanning from a Computer 8. Click [Scan]. 9. Click [Close]. Settings you can configure in the TWAIN dialog box 1 2 3 4 5 6 7 DAC525 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2. Original: Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF.
5. Scanning Originals 3. Original type According to your original, select a setting from the list of options detailed below, or select [Custom...] to configure your own scan settings. "Mode:", "Resolution:", and "Size:" under "Scan Configuration" will change according to the Original type setting you selected here. • When using the exposure glass: [Editing Text(OCR)] [Faxing, Filing, or Copying] [Black and White Photo] [Color Document - Fast] [Color Document - Better Quality] [Custom...
Scanning from a Computer Basic Operation for WIA Scanning 1. Place the original. 2. On the [Start] menu, click [Devices and Printers]. 3. Right-click the icon of the printer model you want to use, and then click [Start scan]. 4. Configure the scan settings as required, and then click [Scan].
5.
6. Sending and Receiving a Fax Fax Mode Screen This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to switch to the fax screen. Standby mode screen DCT859 1. Current status or messages Displays the current status or messages. 2. Current settings Displays the current density and resolution settings. 3.
6. Sending and Receiving a Fax Setting the Date and Time 1. Press the [User Tools] key. 2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key. 6.
Entering Characters Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key. To enter a fax number • To enter a number Use the number keys. • To enter characters other than digits " ": Press the [ ] key. " ": Press the [ ] key. "P"(Pause): Press the [Pause/Redial] key. To enter a name Letters, numbers, and symbols can be entered using the number keys.
6. Sending and Receiving a Fax Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel. For entering characters, see "Entering Characters". The Address Book can also be edited using Web Image Monitor. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically.
Registering Fax Destinations 5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to 8) or Speed Dial number (1 to 100) using the number keys. If a destination is already registered for the input number, the fax number and fax name registered for that number appear. 6. Press the [ ] or [ ] key to select [Fax No.], and then enter the fax number (up to 40 characters). 7. Press the [ ] or [ ] key to select [Name], and then enter the fax name (up to 20 characters). 8.
6. Sending and Receiving a Fax 6. Press the [ ] or [ ] key to select [Fax No.], and then modify the fax number (up to 40 characters). If you want to delete the fax number, press the [ ] key until the current number is deleted. 7. Press the [ ] or [ ] key to select [Name], and then modify the fax name (up to 20 characters). If you want to delete the fax name, press the [ ] key until the current name is deleted. 8. Confirm the setting, and then press the [OK] key. 9.
Sending a Fax Sending a Fax • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode There are two transmission modes: Memory Transmission and Immediate Transmission. Memory Transmission In this mode, the machine scans several originals into memory and sends them all at once. This is convenient when you are in a hurry and want to take the document away from the machine. In this mode, you can send a fax to multiple destinations.
6. Sending and Receiving a Fax 3. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK] key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only]. 4. Press the [User Tools] key to return to the initial screen. Basic Operation for Sending a Fax • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1. Press the [Facsimile] key.
Sending a Fax 4. Press the [Start] key. DCT847 • Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the destination fax number. In this case, re-enter the number within 60 seconds, press [OK], and then press the [Start] key. If the fax numbers do not match, go back to Step 3. For fax number confirmation, see page 157 "Administrator Settings".
6. Sending and Receiving a Fax • When in Memory Transmission mode, the machine's memory may become full while scanning the originals. In this case, the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully. • If paper is jammed in the ADF, the jammed page has not been scanned properly. When the machine is in Immediate Transmission mode, resend the fax starting from the jammed page. When in Memory Transmission mode, scan the entire originals again.
Sending a Fax 2. Press the [Clear/Stop] key. DCT846 • If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled. The fax will be sent to the subsequent destinations as normal. • Using [Delete TX Standby File] in [Fax Features], you can delete files waiting to be sent. Select [Delete Selected File] to delete the corresponding file. You can also delete a file currently being sent. Select [Delete All Files] to delete all files waiting to be sent.
6. Sending and Receiving a Fax Specifying the destination using the One Touch buttons 1. Press the [Facsimile] key. DCT849 2. Press the One Touch button to which the desired Quick Dial entry is registered. For registering the Quick Dial entries, see page 100 "Registering Fax Destinations". Press the [Shift] key if you want to use Quick Dial entries Nos. 5 to 8 before pressing a One Touch button. DCT878 • You can check the registered names and fax numbers by printing a report.
Sending a Fax Specifying the destination using Speed Dial 1. Press the [Facsimile] key. DCT849 2. Press the [Address Book] key. DCT876 3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its registration number or name, use the following procedure: • Searching by the registration number Press the [Address Book] key again, enter the number using the number keys, and then press the [OK] key.
6. Sending and Receiving a Fax • You can check the registered names and fax numbers by printing a report. For printing the Speed Dial list, see page 148 "Printing Lists/Reports". Specifying the destination using the broadcast function You can send a fax to multiple destinations (up to 100 destinations) simultaneously. Faxes are sent to destinations in the order they were specified. 1. Press the [Facsimile] key. DCT849 2.
Sending a Fax This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination each time. 1. Press the [Facsimile] key. DCT849 2. Press the [Pause/Redial] key. DCT877 Useful Sending Functions You can check the status of the other party's machine easily before sending a fax by using the On Hook Dial function. Using an extra telephone, you can talk and send a fax in one call. • This function is available in Immediate Transmission mode only.
6. Sending and Receiving a Fax • The On Hook Dial function cannot be used when [Fax Number Confirmation] under administrator settings is enabled. 1. Place the original on the exposure glass or in the ADF. If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass. 2. Press the [Facsimile] key. DCT849 3. Press the [On Hook Dial] key. DCT852 "On Hook" appears on the screen. 4. Specify the destination using the number keys.
Sending a Fax 5. If you hear a high pitched tone, press the [Start] key. DCT847 If [Operation] is set to [Easy Mode], Step 6 does not apply. 6. If the original is placed on the exposure glass, press [TX], and then press the [Start] key. • For details about selecting the transmission mode, see page 103 "Selecting Transmission Mode". • For details about [Fax Number Confirmation], see page 157 "Administrator Settings". • For details about [Operation], see page 137 "Fax Features Settings".
6. Sending and Receiving a Fax 6. If you hear a high pitched tone, press the [Start] key. DCT847 If [Operation] is set to [Easy Mode], proceed to Step 8. 7. If the original is placed on the exposure glass, press [TX], and then press the [Start] key. 8. Replace the handset. • For details about [Operation], see page 137 "Fax Features Settings". Specifying the Scan Settings Adjusting image density This section describes how to adjust image density for the current job. There are three image density levels.
Sending a Fax • You can change the machine's default [Density] setting to always scan with a specific density level. For [Density], see page 135 "Fax Transmission Features Settings". Specifying the resolution This section describes how to specify the scan resolution for the current job. There are three resolution settings: Standard Select this when the original is a printed or typewritten document with normal-sized characters. Detail Select this when the original is a document with small print.
6. Sending and Receiving a Fax Using the Fax Function from a Computer (PC FAX) This section describes how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document. Basic Operation for Sending Faxes from a Computer This section describes the basic operation for sending faxes from a computer. You can select a destination from the PC FAX address book or enter a fax number manually.
Using the Fax Function from a Computer (PC FAX) • To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing mode from pulse to tone temporarily. • To delete an entered destination, select the destination in [Destination List:], and then click [Delete from List]. Canceling a fax You can cancel sending a fax using either the machine's control panel or your computer, depending on the status of the job.
6. Sending and Receiving a Fax Opening the PC FAX address book This section describes how to open the PC FAX address book. 1. On the [Start] menu, click [Devices and Printers]. 2. Right-click the PC FAX driver icon, and then click [Printing Preferences...]. 3. Click the [Address Book] tab. Registering destinations This section describes how to register destinations in the PC FAX address book. 1. Open the PC FAX address book, and then click [Add User]. 2. Enter the destination information.
Using the Fax Function from a Computer (PC FAX) Importing PC FAX Address Book data PC FAX Address Book data can be imported from files in CSV format. You can import address book data from other applications if the data is saved as a CSV file. Follow this procedure to import PC FAX Address Book data. To import address book data from other applications, you must select the appropriate items to import. 1. Open the PC FAX Address Book, and then click [Import]. 2.
6. Sending and Receiving a Fax Receiving a Fax • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The machine may not be able to receive faxes when the amount of free memory space is low. • An external telephone is required to use this machine as a telephone. • Only A4, Letter, or Legal size paper can be used for printing faxes.
Receiving a Fax 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Switch Reception Mode], and then press the [OK] key. 5. Press the [ ], [ ], [ ], or [ ] key to select the desired reception mode, and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen.
6. Sending and Receiving a Fax Receiving a fax in Fax Only mode When the reception mode is set to Fax Only mode, the machine automatically answers all incoming calls in fax reception mode. • You can specify the number of times the machine rings before answering a call in the [Number of Rings] setting under [Fax Features]. For [Number of Rings], see page 137 "Fax Features Settings". • If you answer a call with the external telephone while the machine is ringing, a normal telephone call starts.
Receiving a Fax • This function is available for the Type 5 and 6 models only. • The table below shows what happens after forwarding succeeds or fails depending on the machine’s configuration. Forwarding [Print Received File] Success Automatic Success Manual Failure Automatic Failure Manual Results The machine prints out the fax and deletes it from memory. The machine stores the fax in memory for later manual printing.
6. Sending and Receiving a Fax 2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Reception File Processing], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [Forward & Print], and then press the [OK] key. To send e-mail notifications after faxes are forwarded, proceed to Step 6. If not, proceed to Step 8. 6.
Receiving a Fax 7. Press the [ ] or [ ] key to select [Automatic] or [Manual], and then press the [OK] key. • [Automatic]: Automatically print out the received faxes and delete from memory. • [Manual]: Store the received faxes in memory for later manual printing. 8. Press the [User Tools] key to return to the initial screen. When the fax is successfully printed out, it will be deleted from memory.
6. Sending and Receiving a Fax Lists/Reports Related to Fax The lists and reports related to the fax function are as follow: • Fax Journal Prints a fax transmission and reception journal for the last 100 jobs. • TX Status Report Prints out the latest Transmission result. • TX/RX Standby File List Prints a list of unsent fax jobs remaining in the machine's memory.
7. Configuring the Machine Using the Control Panel Basic Operation There are two main ways to access the machine settings: • Press the [User Tools] key to access the System or Network settings. • Press the [ ] or [ ] key to access the Copy, Scan, or Fax settings. To check which category the function you want to configure belongs to, see page 129 "Menu Chart". 1. If you want to configure the machine's system settings, press the [User Tools] key.
7. Configuring the Machine Using the Control Panel 3. To confirm setting items and values displayed, press the [OK] key. 4. To go back to the previous item, press the [Escape] key. • To return to the initial screen, press the [Escape] key the same amount of times as the number of selected items, or press the [User Tools] key once. • With Type 1 models, press the [ ] or [ ] key to access the Copy setting.
Menu Chart Menu Chart This section lists the parameters included in each menu. For details about configuring the machine using Web Image Monitor, see page 163 "Configuring the Machine Using Utilities". • Some items might not appear depending on the model type or machine's configuration. • Some items can also be configured using Web Image Monitor.
7. Configuring the Machine Using the Control Panel Copier Features Settings Select Paper Tray Select the paper tray used for copying. Default: [Tray 1] • Tray 1 • Bypass Tray Sort Configures the machine to sort the output pages into sets when making multiple copies of a multipage document (P1, P2, P1, P2...). Default: [Off] • On • Off Original Type Specifies the content of originals, to optimize copy quality.
Copier Features Settings 50%, 71% (A4->A5), 82% (B5J->A5), 93%, 100%, 122% (A5->B5J), 141% (A5->A4), 200%, 400% (mainly North America) 50%, 65% LT->HLT, 78% LG->LT, 93%, 100%, 129% HLT->LT, 155% HLT->LG, 200%, 400% • Zoom 25-400% Duplex/Combine Specifies combined copying. Select a copy mode according to your original and how you want the copy outputs to appear. For more details, see page 65 "Making Combined/2-sided Copies". Note that enabling combined copying automatically disables ID card copying.
7. Configuring the Machine Using the Control Panel Copies eight 1-sided pages on four 2-sided pages. • Portrait: L to R, T to T • Portrait: L to R, T to B • Portrait: T to B, T to T • Portrait: T to B, T to B • Landscape: L to R, T to T • Landscape: L to R, T to B • Landscape: T to B, T to T • Landscape: T to B, T to B ID Card Settings You can specify the ID Card Copy setting. • ID Card Copy If you set this to [On], the settings specified in [ID Card Settings] are applied to printed copies.
Scanner Features Settings Scanner Features Settings Scan Size Specifies the scanning size according to the size of the original. Default: (mainly Europe and Asia) [A4] (mainly North America) [8 1/2 × 11] • 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, 16K, Custom Size Scanning Mode Specifies the scanning mode using the control panel. Default: [B&W] • B&W The machine creates 1-bit black-and-white images. Images contain only black and white colors.
7. Configuring the Machine Using the Control Panel Resolution Specifies the resolution for scanning the original. Default: [300 × 300dpi] • 100 × 100dpi • 150 × 150dpi • 200 × 200dpi • 300 × 300dpi • 400 × 400dpi • 600 × 600dpi Compression (Color) Specifies the color compression ratio for JPEG files. The lower the compression ratio, the higher the quality but greater the file size.
Fax Transmission Features Settings Fax Transmission Features Settings Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] • Off Select this when using Memory Transmission. • On Select this when using Immediate Transmission. • Next Fax Only Select this when using Immediate Transmission for the next transmission only. Resolution Specifies the resolution to use for scanning originals.
7. Configuring the Machine Using the Control Panel preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute intervals. Default: [On] • Off • On Print Fax Header Sets the machine to add a header to every fax you send. The header includes the current date and time, user fax name and fax number of the machine, job ID, and page information.
Fax Features Settings Fax Features Settings Reception Settings Specifies the settings for receiving a fax. • Switch Reception Mode Specifies the reception mode. Default: [Fax Only] • Fax Only The machine automatically answers all incoming calls in fax reception mode. • FAX/TEL(Mnl.) The machine rings when it receives incoming calls. The machine receives faxes only when you manually receive faxes. • FAX/TAD The machine receives faxes automatically when a fax call is received.
7. Configuring the Machine Using the Control Panel You can select and delete received faxes. • Delete All Files • Reception File Processing Sets the machine to store received faxes into memory for printing or forward them to a preset destination. Use Web Image Monitor to specify the forwarding destination (for details, see page 169 "Configuring the System Settings").
Fax Features Settings Communication Settings • ECM Transmission Sets the machine to automatically resend parts of the data that are lost during transmission. Default: [On] • Off • On • ECM Reception Sets the machine to automatically receive parts of the data that are lost during reception. Default: [On] • Off • On • Dial Tone Detect Sets the machine to detect a dial tone before the machine begins to dial the destination automatically.
7. Configuring the Machine Using the Control Panel • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps Report Print Settings • Print TX Status Report Sets the machine to print a transmission report automatically after a fax transmission. When the machine is in Immediate Transmission mode, the image of the original will not be reproduced on the report, even if [Error Only (Image Attached)] or [Every TX (Image Attached)] is selected.
Fax Features Settings • Advanced Mode If you select [Advanced Mode], you can specify whether to send or receive faxes after pressing the [Start] key.
7. Configuring the Machine Using the Control Panel Address Book Settings Quick Dial Dest. Specifies the fax number and name for Quick Dial entries. You can register up to 8 Quick Dial entries. • No. Specifies the Quick Dial number. • Fax No. Specifies the fax number for Quick Dial entries. The fax number can contain up to 40 characters, including 0 to 9, pause, " ", " ", and space. • Name Specifies the name for Quick Dial entries. The name can contain up to 20 characters. Fax Speed Dial Dest.
System Settings System Settings Adjust Sound Volume Specifies the volume of the sounds produced by the machine. Default: [Low] for [Panel Key Sound], and [Middle] for other parameters. • Panel Key Sound Specifies the volume of the beep that sounds when a key is pressed. • Off • Low • Middle • High • On Hook Mode Specifies the volume of the sound from the speaker during on hook mode. • Off • Low • Middle • High • Job End Tone Specifies the volume of the beep that sounds when a job is complete.
7. Configuring the Machine Using the Control Panel • Middle • High Tray Paper Settings Paper Size: Tray 1 Specifies the paper size for Tray 1. Default: (mainly Europe and Asia) [A4] (mainly North America) [81/2 × 11] • A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 16K (197 × 273), 16K (195 × 270), 16K (184 × 260), Custom Size Paper Size: Bypass Tray Specifies the paper size for bypass tray.
System Settings I/O Timeout • USB Specifies how many seconds the machine waits for print data, if the data is interrupted while it is being sent from the computer via USB. If the machine does not receive any more data within the time specified here, the machine only prints the data it has received. If printing is frequently interrupted by data from other ports, increase the timeout period. Default: [60 sec.] • 15 sec. • 60 sec. • 300 sec.
7. Configuring the Machine Using the Control Panel Default: [Off] • Off • On Toner Saving Sets the machine to print using a reduced amount of toner (for prints made by the copier function only). Default: [Off] • Off • On Toner End Option This setting is used to monitor the toner level. Default: [Stop Printing] • Stop Printing Monitoring the toner level is enabled. The remaining toner level can be checked in the control panel and on the Web Image Monitor.
System Settings Default: [Off] • On • Off Image Density Adjusts the density of printing. Default: 0 • -3 to +3 Fusing Unit Amelrtn.Mode If the toner is not transferred properly, causing the paper to be stained, select [On] to improve transferability.
7. Configuring the Machine Using the Control Panel Printing Lists/Reports Printing the Configuration Page 1. Press the [User Tools] key. DCT845 2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Configuration Page], and then press the [OK] key. 4. Press [Yes] in the confirmation screen. Types of Lists/Reports • Reports will be printed on A4, Letter or Legal size paper.
Printing Lists/Reports Fax Speed Dial Dest. List Prints a list of Speed Dial entries. • Sort by Speed Dial No. Prints the list with the entries sorted by Speed Dial registration number. • Sort by Name Prints the list with the entries sorted by name. Scanner Dest. List Prints a list of scan destinations. Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder transmissions. Maintenance Page Prints the maintenance page.
7. Configuring the Machine Using the Control Panel Printer Features Settings List/Test Print Prints lists showing configurations on the machine. • Config. Page Prints general information and the current configurations of the machine. • Menu List Prints the machine's function menus. • Test Page Prints a test page for checking the single-sided printing condition. The test page contains network settings. • PCL Font List Prints installed PCL font list.
Printer Features Settings • Blank Page Print Sets the machine to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [Off]. Note that this setting has lower priority than the printer driver's blank page setting. Default: [On] • On • Off • Print Error Report Sets the machine to print an error page when the machine detects a printer or memory error. Default: [Off] • On • Off PCL Menu Specifies conditions when using PCL for printing.
7. Configuring the Machine Using the Control Panel • Font Pitch Specifies the number of characters per inch you want to use for the default font between 0.44 and 99.99 in 0.01 increments. This setting is effective only for fixed-space fonts. Default: 10.00 pitch • Symbol Set Specifies the character set for the default font.
Network Settings Network Settings • Depending on the settings you change, the machine might need to be restarted. Ethernet • MAC Address Displays the machine's MAC address. • Ethernet Speed Displays the current Ethernet speed setting. • 100Mbps Full Duplex • 100Mbps Half Duplex • 10Mbps Full Duplex • 10Mbps Half Duplex • Ethernet Unavailable Appears when a network cable is not connected. • Set Ethernet Speed Specifies the speed for Ethernet communication.
7. Configuring the Machine Using the Control Panel Select the mode that appears if the [Wi-Fi] key is pressed. Default: [Infrastructure Mode] • Infrastructure Mode • Ad-Hoc Mode • Wi-Fi Status Displays the current connection status. • MAC Address Displays the machine's MAC address. • Current Connection Displays detailed information about the connection, such as the SSID and the wireless signal strength. • Setup Wizard Displays the procedure for manually connecting to a wireless LAN.
Network Settings Default: XXX.XXX.XXX.XXX The numbers represented by "X" vary according to your network environment. • IP Address Method Displays the IP address acquisition method. • IP Not Ready • DHCP • Auto IP • Manual Config. • Default IP IPv6 Configuration • IPv6 Select whether to enable or disable IPv6. Default: [Active] • Active • Inactive • DHCP Sets the machine to receive its IPv6 address from a DHCP server.
7. Configuring the Machine Using the Control Panel Displays the IPv6 stateless addresses obtained from a Router Advertisement. • Stateless Address 1 • Stateless Address 2 • Stateless Address 3 • Stateless Address 4 • Link-local Address Displays the IPv6 link local address. • Contact your network administrator for information about the network configuration.
Administrator Settings Administrator Settings Set Date/Time Sets the date and time of the machine’s internal clock. • Set Date Specifies the date of the machine’s internal clock. Only dates that correspond with the year and month can be set. Incompatible dates will be refused.
7. Configuring the Machine Using the Control Panel To configure this setting, contact your telephone company and select the setting based on your telephone line. Selecting a wrong setting may cause failures in fax transmissions. [Dial Phone (20PPS)] may not appear depending on the country setting of the machine.
Administrator Settings Energy Saver Mode Sets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to reduce power consumption. The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when any key is pressed. • EnergySaverMode 1 The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds.
7. Configuring the Machine Using the Control Panel • Africa Country Selects the country in which the machine is used. The country you specify determines the time and date display format and the default values of the fax transmission-related settings. Make sure to select the country code correctly. Selecting a wrong country may cause failures in fax transmissions.
Administrator Settings Do not forget this password. • On (0000 to 9999) • Off IPsec Selects whether to enable or disable IPsec. This function appears only when a password is specified under [Admin. Tools Lock]. Default: [Inactive] • Active • Inactive Fax Number Confirmation Sets the machine to require a fax number to be entered twice when specifying a destination manually. When this function is enabled, you cannot use the On Hook Dial function.
7.
8. Configuring the Machine Using Utilities Using Web Image Monitor • To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or wireless LAN settings. For details, see page 153 "Network Settings" or see page 176 "Configuring the Network Settings". • Some items might not appear, depending on the model type you are using. • Some items can also be configured using the control panel.
8. Configuring the Machine Using Utilities Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. 1. Launch the Web browser. 2. In the Web browser's address bar, enter "http://(machine’s IP address)/" to access the machine. If a DNS or WINS server is used and the machine’s host name has been specified, you can enter the host name instead of the IP address. The top page of Web Image Monitor appears.
Displaying Top Page 4. Main area Displays the contents of the item selected in the menu area. Information in the main area is not automatically updated. Click [Refresh] at the upper-right in the main area to update the information. Click the Web browser's [Refresh] button to refresh the entire browser screen. • If you use an older version of a supported Web browser or the Web browser has JavaScript and cookies disabled, display and operation problems may occur.
8. Configuring the Machine Using Utilities Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information]. Status Tab Item Description Model Name Shows the name of the machine. Location Shows the location of the machine as registered on the [SNMP] page.
Checking the System Information Counter Tab Page Counter Item Printer Description Shows the following for pages printed using the printer function: • Total number of pages printed using the printer function, and lists/ reports printed from the [List/Test Print] menu under [Printer Features] • Number of color pages (always shows 0) • Number of black-and-white pages printed using the printer function Scanner Shows the following for pages scanned using the scanner function: • Total number of pages • Number
8. Configuring the Machine Using Utilities Machine Information Tab Machine Information Item 168 Description Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine. Machine ID Shows the identification number of the machine. Fax Card Shows that a fax card is installed. Total Memory Shows the total memory installed on the machine.
Configuring the System Settings Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Toner Management], [Interface] and [Shortcut to Function]. Sound Volume Adjustment Tab Sound Volume Adjustment Item Description Panel Key Sound Select the volume of the beep that sounds when a key is pressed from [Off], [Low], [Middle], or [High].
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Configuring the System Settings Fax Tab Fax Number Confirmation Item Fax Number Confirmation Description Enable this setting to configure the machine to require a fax number to be entered twice when specifying a destination manually. This setting appears only when the administrator password is set in the [Administrator] page.
8. Configuring the Machine Using Utilities Toner Management Tab Toner Saving Item Toner Saving Description Enable this setting to print using a reduced amount of toner when printing out copies. Supply End Option Item Supply End Option Description This setting is used to monitor the toner level. • Stop Printing Monitoring the toner level is enabled. The remaining toner level can be checked in the control panel and on the Web Image Monitor.
Configuring the System Settings Shortcut to Function Tab Shortcut to Function Item Shortcut to Function Settings Description Assigns one of the following functions to the [Shortcut to Func.] key on the control panel.
8. Configuring the Machine Using Utilities Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. Up to 100 scan destinations and 108 fax destinations (8 Quick Dial and 100 Speed Dial destinations) can be registered. See the scan and fax sections for more information on registering destinations. • For details about registering scan destinations, see page 76 "Registering Scan Destinations".
Configuring the Fax Received File Configuring the Fax Received File You can print or delete received faxes. • Print Selected File You can select and print received faxes. • Delete Selected File You can select and delete received faxes. • Delete All Files You can delete all received faxes.
8. Configuring the Machine Using Utilities Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], and [Wireless]. • Depending on the settings you change, the machine might need to be restarted. • Depending on the model you are using, some items might not appear.
Configuring the Network Settings IPv6 Configuration Tab IPv6 Item IPv6 Description Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the machine is currently in use in an IPv6 environment. In this case, use the control panel to disable [IPv6] under network settings. When disabled, [DHCP], [Manual Configuration Address], [Prefix Length], and [Gateway Address] below cannot be configured.
8. Configuring the Machine Using Utilities Item Description Max. E-mail Size Select the maximum size of scan files that can be attached to an e-mail message (1 to 5 MB, or no limit). FTP Select to enable the Scan to FTP feature. Folder Select to enable the Scan to Folder feature. Network Print Setting Item Description IPP Select to enable network printing using Internet Print Protocol (via TCP port 631/80).
Configuring the Network Settings Item Description Secondary DNS Server Enter the IPv4 address of the secondary DNS. Domain Name Enter the IPv4 domain name for the machine. Can contain up to 32 characters. IPv6 DNS Method Select whether to specify the domain server manually or have the machine obtain its DNS information automatically. When set to [Auto-Obtain (DHCP)], [Primary IPv6 DNS Server], [Secondary IPv6 DNS Server], and [IPv6 Domain Name] below become unavailable.
8. Configuring the Machine Using Utilities Item Description Replace Print Cartridge Select to send an alert e-mail to the specified address if toner runs out. Out of Paper Select to send an alert e-mail to the specified address if paper runs out. Call Service Select to send an alert e-mail to the specified address if the machine requires servicing. Cover Open Select to send an alert e-mail to the specified address if a cover is open.
Configuring the Network Settings System Item Description Location Enter the location of the machine. The location entered here is displayed on the main page. Can contain up to 64 characters. Contact Enter the contact information of the machine. The contact information entered here is displayed on the main page. Can contain up to 64 characters. SMTP Tab SMTP Item Description Primary SMTP Server Enter the IP address or host name of the SMTP server. Can contain up to 64 characters. Port No.
8. Configuring the Machine Using Utilities Item Time Zone Description Select a time zone according to your geographic location. Selecting a different time zone may cause transmission date and time to be incorrect for email sent by the Scan to E-mail function, even when the machine's clock is set correctly. POP3 Tab POP3 Settings Item Description POP3 Server Enter the IP address or host name of the POP3 server for e-mail reception. The POP3 server specified here will be used for [POP before SMTP].
Configuring the Network Settings Item Description Channel Displays the channel information of the current wireless LAN settings if [AdHoc] is selected for [Communication Mode]. Wireless Signal Status Displays the strength of the wireless signal that is being received. Wireless Specifies whether or not to use the wireless LAN. Wireless LAN Settings Item SSID Description Enter the SSID of the access point. The SSID can contain up to 32 characters.
8. Configuring the Machine Using Utilities Item WEP Key Description Enter the WEP key. The number and type of characters you can enter vary depending on the length and format selected for the key.
Configuring the IPsec Settings Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. IPsec Global Settings Tab Item Description IPsec Function Select whether to enable or disable IPsec. Default Policy Select whether to allow for the default IPsec policy.
8. Configuring the Machine Using Utilities Item Status Description Displays the status of the IPsec policy as "Active" or "Inactive". To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page. IP Policy Settings Item Description No. Specify a number between 1 and 10 for the IPsec policy.
Configuring the IPsec Settings IPsec Settings Item Encapsulation Type Description Specify the encapsulation type from the following: • [Transport]: Select this mode to secure only the payload section of each IP packet when communicating with IPsec compliant devices. • [Tunnel]: Select this mode to secure every section of each IP packet. We recommend this type for communication between security gateways (such as VPN devices).
8. Configuring the Machine Using Utilities Item Key Perfect Forward Secrecy Description Select whether to enable or disable PFS (Perfect Forward Secrecy). IKE Settings Item Description IKE Version Displays the IKE version. Encryption Algorithm Specify the encryption algorithm from the following: [DES], [3DES], [AES-128], [AES-192], [AES-256] Authentication Algorithm Specify the authentication algorithm from the following: IKE Life Time Specify the life time of the ISAKMP SA as a time period.
Printing Lists/Reports Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the machine and its current configuration. Fax Journal Prints a fax transmission and reception journal for the last 50 jobs. For details about automatic fax journal printing, see page 137 "Fax Features Settings".
8. Configuring the Machine Using Utilities Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], [Set Date/Time], and [Energy Saver Mode]. Administrator Tab Administrator Settings Item Description Change Password Check this to configure the administrator password. New Password Enter the new administrator password.
Configuring the Administrator Settings Backup Setting Tab • When sending the machine for repair, it is important that you create backup files in advance. The machine's settings are returned to the default after repair. Backup Setting Item Back up Network Settings Description Backs up settings configured under the [Network Settings] and [Administrator Tools]. Note that, however, [Max.
8. Configuring the Machine Using Utilities Restore Setting Item File to Restore Description Enter the path and name of the file to restore, or click [Browse...] to select the file. Follow the procedure below to restore configuration backup files. 1. Click [Browse...]. 2. Navigate to the directory containing the backup file to restore. 3. Select the backup file, and click [Open]. 4. Enter the administrator password if required. 5. Click [OK].
Configuring the Administrator Settings Item min. (0-59) Description Enter the current minute (0-59). Energy Saver Mode Tab Energy Saver Mode Item Energy Saver Mode 1 Description Select [Active] to set the machine to enter Energy Saver mode 1 if the machine has been idle for about 30 seconds. It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2.
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9. Maintaining the Machine Replacing the Print Cartridge • If "Replacement Required: Print Cartridge" is displayed in the control panel, replace the print cartridge by following the procedure described below. However, this message will not be displayed if [Toner End Option] has been set to [Continue Printing]. Replace the print cartridge if the printed image becomes pale or blurred. • Store print cartridges in a cool dark place.
9. Maintaining the Machine 5. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place. DCT026 6. Carefully push up the front cover until it closes.
Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality. Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.
9. Maintaining the Machine Cleaning the Inside of the Machine 1. Open the front cover, and then carefully lower it. 2. Carefully pull out the print cartridge horizontally, holding its center. DCT024 3. Use a cloth to wipe the inside of the machine toward and away from yourself. DCT040 Wipe carefully so as not to touch any protrusions inside the machine. 4. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place.
Cleaning the Exposure Glass Cleaning the Exposure Glass 1. Lift the exposure glass cover. Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be damaged. 2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
9. Maintaining the Machine Cleaning the Auto Document Feeder 1. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. 2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
10. Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution • Make sure that the power plug is firmly inserted into the wall outlet. The machine does not turn on. The power cord is not connected properly. Pages are not printed. The USB cable or network cable Reconnect the USB cable or is not connected correctly. network cable. Strange noise is heard.
10. Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Paper does not feed smoothly. Solution • Use supported types of paper. See page 35 "Supported Paper". • Load paper correctly, making sure that the paper guides are properly adjusted. See page 41 "Loading Paper". • If the paper is curled, straighten the paper. • Take out the paper from tray and fan it well.
Paper Feed Problems Problem Paper gets wrinkles. Solution • Paper is damp. Use paper that has been stored properly. • Paper is too thin. See page 35 "Supported Paper". • If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps. The printed paper is curled. • Load the paper upside down in the input tray. • Paper is damp. Use paper that has been stored properly. Images are printed diagonally to the pages.
10. Troubleshooting Removing Jammed Paper from Tray 1 1. Pull Tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it carefully. DCT012 2. Carefully slide Tray 1 back in until it stops. 3. Open the front cover, and then carefully lower it. DCT027 4. Carefully pull out the print cartridge horizontally, holding its center. DCT024 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak.
Paper Feed Problems 5. Lifting the guide plate, remove the jammed paper carefully. DCT025 6. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place. DCT026 7. Carefully push up the front cover until it closes. DCT028 If the error display continues to appear, perform the procedure described in "Opening the Rear Cover to Remove Jammed Paper".
10. Troubleshooting Removing Jammed Paper from the Bypass Tray • Since the temperature around the guide is high, wait for it to cool before checking for jammed paper. 1. If paper is jammed in the bypass tray input area, remove the jammed paper carefully. DCT015 2. Close the bypass tray. 3. Follow Steps 3 to 7 in "Removing Jammed Paper from Tray 1". If the error display continues to appear, perform the procedure described in "Opening the Rear Cover to Remove Jammed Paper".
Paper Feed Problems 2. Open the fusing cover. DCT035 3. Push the levers on the sides down with your thumbs. DCT036 4. Remove the jammed paper carefully. DCT068 5. Push the levers on the sides up with your thumbs. 6. Close the fusing cover.
10. Troubleshooting 7. Close the rear cover. DCT023 Removing Scanning Jams 1. Open the ADF cover. DCT019 2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may tear.
Paper Feed Problems 3. Close the ADF cover. DCT020 4. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged. DCT010 5. Close the ADF.
10. Troubleshooting Print Quality Problems Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause 210 Solution There is a problem with the machine's location. Make sure that the machine is on a level surface. Place the machine where it will not be subject to vibration or shock. An unsupported type of paper is used. Make sure that the paper being used is supported by the machine. See page 35 "Supported Paper".
Printer Problems Printer Problems Problem An error occurs. Solution If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters. If it does, shorten it. • Check whether other applications are operating. Close any other applications, as they may be interfering with printing. If the problem is not resolved, close unneeded processes too. • Check that the latest printer driver is being used.
10. Troubleshooting Print Positions Do Not Match Display Positions If the position of items on the printed page differs from the position displayed on the computer screen, the cause may be one of the following. Possible Cause Solution Page layout settings are not configured properly. Check that the page layout settings are properly configured in the application.
Copier Problems Copier Problems Problem Photocopied paper is blank. Solution The original was placed with the front and back reversed. See page 49 "Placing Originals". Copied pages are too dark or too light. Adjust the image density. Copied pages do not look the same as the originals. Select the correct scan mode according to the type of original. Black spots appear when photocopying a photographic print. The original may have stuck to the exposure glass due to high humidity.
10. Troubleshooting Scanner Problems Problem The scanned image is dirty. Solution • The scanning part is dirty. • Before placing originals on the exposure glass, make sure that toner or correction fluid is dry. 214 The scanned image is distorted or out of position. The original was moved during scanning. Do not move the original during scanning. The scanned image is upside down. The original was placed upside down. Place the original in the correct orientation. See page 49 "Placing Originals".
Fax Problems Fax Problems When an error code appears on the fax journal or transmission status report The table below describes the meaning of error codes that appear under "Results" on the fax journal or transmission status report, and what to do when a particular error code appears. "X" indicates a number in an error code that appear differently depending on a specific situation. Error Code Solution An original has been jammed inside the ADF while sending a fax in Immediate Transmission mode.
10. Troubleshooting Error Code Solution An error occurred while sending a fax. • Confirm that the telephone line is properly connected to the machine. 1XXX32 to 1XXX84 • Disconnect the telephone line from the machine, and connect a standard telephone in its place. Confirm that you can make calls using the telephone. If you cannot make calls this way, contact your telephone company. • If the problem persists, contact your sales or service representative.
Error and Status Messages on the Screen Error and Status Messages on the Screen Messages are listed in alphabetical order in the table below. "X" indicates the parts of the messages that appear differently depending on a specific situation, such as the paper sizes, paper types, or tray names. Message 2XXX14 Causes The machine was not able to print the received fax, or the machine's memory reached capacity while receiving a fax because the document was too large. Solutions • The paper tray was empty.
10. Troubleshooting Message Causes Available: IDCard Copy A4/A5/ A6/8.5x11/5.5x8. 5 ID card copy could not be performed because the tray does not contain the valid size papers, which are A4, A5, A6, 8.5 × 11 or 5.5 × 8.5 size. Specify the A4, A5, A6, 8.5 × 11 or 5.5x8.5 for the tray selected for printing copies. See page 143 "System Settings". Busy Fax transmission could not be completed because the destination's line was busy. Wait for a while and send the fax again.
Error and Status Messages on the Screen Message Causes Solutions Dest. is not Programmed No Quick Dial entry is associated with the One Touch button you pressed. • Press a different One Touch button. Dial Failed The fax could not be sent. • Confirm that the fax number you dialed is correct. • Assign a registered destination to the One Touch button. See page 76 "Registering Scan Destinations". • Confirm that the destination is a fax machine. • Confirm that the line is not busy.
10. Troubleshooting Message Causes Solutions Memory Almost Full Memory has almost reached capacity during sort copy. If several originals are still to be scanned, it is recommended to start printing now, and copy the remaining originals separately. If originals are being scanned from the ADF, remove any remaining pages from the ADF. Memory Overflow The data is too large or complex to print. If using the PCL printer driver, set [Resolution] in [Print Quality] to [600 × 600 dpi].
Error and Status Messages on the Screen Message Causes Solutions Network is not Ready A scanned file could not be sent because the machine has not received IP address information from the DHCP server completely. Wait until the machine receives the IP address information completely, and then try the operation again. On Hook or Stop key The machine has been off-hook for an extended period of time. Put down the handset or press the [Clear/ Stop] key.
10. Troubleshooting Message Causes Solutions Scan (USB) Disconnected The USB cable was disconnected while scanning from a computer. Reconnect the USB cable properly, and then try the operation again. Server Connection Failed A scanned file could not be sent because the destination could not be reached. Confirm that the destination is registered correctly, and then try the operation again. Server Response Error An error occurred in communication with the server before beginning transmission.
Error and Status Messages on the Screen Message TX Comm. Error Causes A transmission error occurred, and the fax could not be transmitted correctly. Solutions If the [Auto Redial] setting is enabled, the machine will redial the number and try again. If all attempts fail, or if the machine is in Immediate Transmission mode, the fax will not be transmitted. Try the operation again.
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11. Appendix Notes About the Toner • Proper operation cannot be guaranteed if any third-party toner is used. • Depending on printing conditions, there are cases where the printer cannot print the number of sheets indicated in the specifications. • When operating the machine for the first time, use the print cartridge supplied with this machine. If this cartridge is not initially used, the following problems may occur: • "Replacement Required: Print Cartridge" will be displayed before the toner runs out.
11. Appendix Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and long distances. Repack the machine in its original packing materials when moving it over a long distance. • Be sure to disconnect all cables from the machine before transporting it. • The machine is a precision piece of machinery. Be sure to handle it carefully when moving it. • Make sure to move the machine horizontally.
Consumables Consumables Print Cartridge Print cartridge Black Average printable number of pages per cartridge *1 1,500 pages, 2,600 pages *1 The printable number of pages is based on pages that are compliant with ISO/IEC 19752 with the image density set as the factory default. ISO/IEC 19752 is an international standard for measurement of printable pages, set by the International Organization for Standardization.
11. Appendix Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning using the exposure glass 216 mm × 297 mm (8.5 × 11.7 inches) Maximum paper size for scanning using the ADF 216 mm × 356 mm (8.5 × 14 inches) Maximum paper size for printing 216 mm × 356 mm (8.5 × 14 inches) Warm-up time • Type 1, Type 4 Less than 25 seconds (23 °C, 71.
Specifications of the Machine Paper type Plain Paper (65-99 g/m2 (17-26 lb.)), Recycled Paper (75-90 g/m2 (20-24 lb.)), Thin Paper (52-64 g/m2 (14-17 lb.)), Thick Paper (100-130 g/m2 (26.6-34 lb.)) Paper input capacity • Tray 1 150 sheets (70 g/m2, 19 lb.) • Bypass Tray 1 sheet (70 g/m2, 19 lb.) Maximum loading height 15.5 mm (0.6 inches) Paper output capacity • Output Tray 50 sheets (70 g/m2, 19 lb.) • Rear 1 sheet (70 g/m2, 19 lb.) ADF capacity 35 sheets (80 g/m2, 21.3 lb.
11. Appendix Machine dimensions (Width × Depth × Height) • Type 1, Type 3 402 × 360 × 252 mm (15.8 × 14.2 × 10.1 inches) • Type 2, Type 4, Type 5, Type 6 402 × 360 × 293 mm (15.8 × 14.2 × 11.5 inches) Weight (machine body with consumables) • Type 1, Type 3 Approximately 9.9 kg (22 lb.) or less • Type 2, Type 4, Type 5, Type 6 Approximately 11.1 kg (24.5 lb.
Specifications of the Machine Printing: 600 × 600 dpi • ADF Scanning: 600 × 300 dpi Printing: 600 × 600 dpi First copy speed (A4/Letter, at 23 °C, 71.
11. Appendix Maximum resolution when scanning from a computer (WIA) 600 × 600 dpi ADF throughput Black and white: 64 mm per second Color: 22 mm per second Interface • Scanning from the control panel Ethernet (10BASE-T, 100BASE-TX), USB2.0, Wi-Fi • Scanning from a computer Ethernet (10BASE-T, 100BASE-TX), USB2.0, Wi-Fi Fax Function Specifications Access line • Public switched telephone networks (PSTN) • Private branch exchange (PBX) Transmission mode ITU-T Group 3 (G3) Scan line density 8 dots per mm × 3.
Specifications of the Machine 8 items • Number of redials for Fax 1 233
11. Appendix Trademarks Firefox is a registered trademark of the Mozilla Foundation. Microsoft, Windows, Windows Server, Windows Vista, and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.
Trademarks • The product names of Windows 8.1 are as follows: Microsoft® Windows® 8.1 Microsoft® Windows® 8.1 Pro Microsoft® Windows® 8.
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INDEX E 2-sided copies....................................................... 65 A Address book....................................... 76, 100, 142 Address book (PC FAX)...................................... 118 ADF (Auto Document Feeder)............................ 200 Administrator password..................................9, 190 Administrator settings................................. 157, 190 Auto e-mail notification settings......................... 179 B Backup settings.................................
M Machine information...........................................168 Manual IP address................................................ 30 Memory reception.............................................. 122 Memory transmission.......................................... 103 Menu chart.......................................................... 129 Models................................................................... 11 Moving.................................................................
Tray paper settings..................................... 144, 169 Troubleshooting...... 201, 202, 210, 211, 212, 213, 214, 215, 217 TWAIN................................................................... 90 Types of originals not supported by the ADF...... 49 U Unscannable image area..................................... 50 W Web Image Monitor........................................... 163 WIA........................................................................ 95 Wireless LAN settings.................
MEMO 240 EN GB EN US EN AU M217-8630
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EN GB EN US EN AU M217-8630
