July 31, 2013 Request for Proposals solicited by the New York State Office of General Services For Integrated Facility Management Albany Area, New York Solicitation # 1767 Proposal Due Date: September 25, 2013 @ 2:00 PM EST Designated Contact: Alternate Contact: Tammy Rock Diane Robinson Voice: 518-474-5981 Same Fax: Same 518-473-2844 E-mail: Tammy.Rock@ogs.ny.gov E-mail: Diane.Robinson@ogs.ny.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Table of Contents 1. 2. INTRODUCTION ...................................................................................................................... 6 1.1 Overview ..................................................................................................................................... 6 1.2 Designated Contact ..............................................................................
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 5. STATEMENT OF WORK ......................................................................................................... 24 5.1 Facility Descriptions .................................................................................................................. 24 5.2 Facility Operating Hours ..........................................................................................................
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 6. 5.7.3 Operating Expense Account ........................................................................................ 37 5.7.4 Authorize Payments ..................................................................................................... 38 5.7.5 Report of Expenses ...................................................................................................... 38 5.7.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Exhibit B-5 Grounds Maintenance Exhibit B-6 Snow Management Exhibit B-7 Building Asset and Equipment Inventory Appendix A Standard Clauses for New York State Contracts Appendix B General Procurement Forms Appendix C Cost Proposal Appendix D Sample Contract Appendix E Prevailing Wage Rates Page 5 of 54
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 1. Introduction 1.1 Overview OGS is seeking an Integrated Facility Management Contractor(s) (also referred to herein as ―IFM‖ or the ―Contractor‖), to enter into a five year term contractual agreement, to provide full service, professional building and grounds operation, maintenance and management services.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Cuomo‘s Procurement Transformation, by the Division of the Budget and the Office of General Services, and focuses on implementing best practices and identifying opportunities for savings. The new procurement process will balance the needs of achieving savings with the administration's policy goals of encouraging small businesses and certified minority and women business enterprises.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management buildings on the date and time indicated in Section (1.5) Key Events below. This is the only date and time available for inspection. Alternate dates for additional site inspections will not be available. The session will begin with a brief conference at the designated location and will proceed with tours of each building. The tours will conclude with a wrap up / question & answer period.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 1.5 Key Events The Table below outlines the tentative schedule for important action dates. EVENT Solicitation #1767 Released Mandatory Pre-Proposal Conference/Site Visits GROUP 1 625 Broadway 40 North Pearl St (Ten Eyck) 44 Holland Ave. 50 Wolf Rd.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 2. Proposal Submission 2.1 Solicitation Questions and Clarifications Questions and requests for clarification regarding this Solicitation shall only be directed to: Tammy Rock New York State Office of General Services Financial Administration, 40th Floor Corning Tower, Empire State Plaza Albany, NY 12242 Phone: 1-518-474-5981 Fax: 1-518-473-2844 E-mail: tammy.rock@ogs.ny.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 2.2.3 Company Information In response to this Solicitation, all Proposers must provide the following: a. With bid submission, without expense to NYS, the bidder shall provide evidence of bond ability in the sum of $500,000.00.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 2.2.6 Plan of Operation The Contractor shall provide a written Plan of Operations which should include but not be limited to the following: In the Proposer‘s own words, their understanding of the issues and tasks of the Facilities at hand.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management a. The type/usage of building; b. The building‘s interior gross square footage; c. Contract term/duration; d. Building owner/contract client name; e. Client contact person; f. Contact person‘s title, address, telephone number, and email. 2.2.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management responsible for the Property Manager(s) performance. Indicate corporate representative‘s availability to OGS if needed to resolve issues. Information to be provided regarding the Property Manager and his/her supervisor is to include: a. Contact information, complete resume b. Length of career in providing Building Management Services; c. Professional designations; d.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management (6) Originals of the Cost Proposal Form (Appendix D) along with (6) Signature Pages and Acknowledgement Pages all of which can be found in Appendix B. (1) Original and (5) copies of all other documents. The proposal documents must be submitted by mail, hand delivery, overnight carrier or certified mail in packages showing the following information on the outside: a.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Proposals must remain open and valid for 120 days from the due date, unless the time for awarding the contract is extended by mutual consent of NYS OGS and the Proposer. A proposal shall continue to remain an effective offer, firm and irrevocable, subsequent to such 120 day period until either tentative award of the contract(s) by issuing Office is made or withdrawal of the proposal in writing by Proposer.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 3. Administrative Information 3.1 Issuing Office This solicitation is being released by the New York State Office of General Services Division of Financial Administration on behalf of the Office of General Services Real Property Management & Facilities Group (RPM&F). 3.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management other requirements. OGS will provide adequate work space for the Contractor‘s on-site staff at no cost, but is not responsible for providing furnishings or equipment such as furniture, computers, copying and fax machines, office type software, telephones and cell phones, pagers, office supplies etc.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management if the contract is awarded in September 2012, the ‗base‘ month will be June. If the contract allows for an adjustment after the first year, it would be based on the difference between the June 2012 CPI and the June 2013 CPI and become effective in September 2013. The consumer price index is published around the middle of each month for the prior month (i.e.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Past Practice 3.8 The failure to exercise any right hereunder in the past shall not operate as a waiver of such right. No breach of this Agreement shall be deemed waived unless such waiver shall be in writing and signed by the party claimed to have waived. No waiver of any breach of the Agreement at any time in the past shall constitute a waiver of subsequent breach. Proposal Exceptions 3.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 3.12 Prime Contractor Responsibilities The State will contract only with the successful Proposer who is the Prime Contractor. The Issuing Office considers the Prime Contractor, the sole Contractor with regard to all provisions of the solicitation, and the contract resulting from the solicitation.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 4. 4.1 Evaluation and Selection Process Proposal Evaluation Proposals for each Lot will be evaluated and scored based upon the criteria set forth in this Section. Proposals will be evaluated for best value to the State. A committee of OGS employees will evaluate each proposal and initially determine whether a proposal is responsive to the requirements of the Solicitation.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management evaluation procedure. Any clarification will be considered a formal part of the Proposer‘s original proposal. If further clarification is needed during the evaluation period, OGS will contact the Proposer. 4.2 Notification of Award After the evaluation, all Proposers will be notified of the name of the selected Proposer.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 5. Statement of Work 5.1 Facility Descriptions LOT 1: 50 Wolf Road, Colonie The 50 Wolf Road office building was constructed in 1967 as a single six (6) story building situated on an 11.7 acre site. The Facility underwent a major renovation in 2003. In 2010, the building was awarded the Capital District BOMA ―Building of the Year‖ and has earned EPA‘s Energy Star Certifications in years 2010 and 2012.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Total Gross Building Area; Total Building Rentable Area; Building Rentable Office Area; Building Store Area (newsstand); Building‘s Net Area to be Cleaned; Surface Lot Parking - 286,400 square feet 279,770 square feet 213,000 square feet 300 square feet 249,370 square feet 852 spaces 40 North Pearl Street, Albany (Ten Eyck Building) The Ten Eyck office building was constructed in 1974 with seven
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management maintenance, and management services is Carrow Real Estate Service.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 5.3.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 5.4 Scope of Work 5.4.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Parking lots and sidewalks Roofs Equipment Plumbing, Electrical, Mechanical/HVAC Telephones/Communication equipment Tools and equipment Uniforms Ceiling/Floor systems Lighting systems Vehicle expense Office supplies Oil/Water separator Sound masking Fire pumps, fire suppression, overhead doors, dock levelers, vibration testing, infrared testing, refrigerant monitoring system, high
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management a. Building Security Plans b. Building Evacuation Plans c. Building Rules and Regulations d. Building Directory 5.5 Management Responsibilities The Contractor‘s management responsibilities shall include but not necessarily be limited to the following: 5.5.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management The Contractor‘s use of subcontractors shall not diminish the Contractor‘s obligations to complete the work in accordance with the contract. The Contractor shall coordinate and control the work of the subcontractors. The Contractor shall be responsible for informing the subcontractors of all terms, conditions, and requirements of the contract documents.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 1. Each proposal will be solicited in a form and manner so that proposal solicitation will be uniform in all proposals. 2. All proposal solicitations will, when possible, include a Minority/Women Business Enterprise (MWBE) participation clause and such inclusion should be documented for future reference. A listing of certified MWBE‘s will be available from OGS to the winning proposer. 3.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management i. Review status of readiness of Floor Fire Marshalls, Asst. Marshalls, Searchers, including conducting periodic checks of issued equipment including safety vests, flashlights, and radios. ii. Review Facility Evacuation Plan iii. Review current roster of TSO members, to insure that it is complete and correct iv. Review completed evacuation drills to discuss possible improvements, and any issues c.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Where specifications or standards are not included herein or later provided by OGS, maintenance shall be in accordance with manufacturer‘s recommendations and standards. OGS reserves the right to engage the services of contractors to service or install tenant agency specific equipment or make alterations.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 5.6.6 Equipment Replacement Ensure that any equipment to be replaced shall be new and manufactured by a reputable manufacturer. The equipment shall be the same as, better than or equal to the original equipment. All substitutes for the original manufacturer‘s equipment should be ENERGY STAR compliant. 5.6.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Capital improvements may be designed and/or supervised by OGS or its representatives. In such instances the Contractor shall provide full cooperation to OGS and related contractors for no additional fee. 5.6.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Note: Contractor‘s / Contractor‘s Employee(s) failure to provide such documentation to the OGS Facility Manager upon or prior to employee reporting to their initial work assignment shall result in the OGS Facility Manager rejecting the employee(s). 5.7 Budgetary Responsibilities The Contractor‘s budgetary responsibilities shall include but not necessarily be limited to the following: 5.7.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management commissions obtained for purchases. Operating Expenses shall be ―net only‖, and for that purpose shall be reduced by the amounts of any reimbursement, recovery, recoupment, payment, discount, credit, reduction, allowance, or the like, received by the Company in connection with such Operating Expenses. The annual budget period for Operating Expenses shall be March 1 through February 28.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 6. Contract Clauses and Requirements 6.1 Appendix A / Order of Precedence Appendix A — Standard Clauses for New York State Contracts, dated December 2012, attached hereto, is hereby expressly made a part of this solicitation document as fully as if set forth at length herein. Appendix A is a separate document to this RFP and shall be retained for reference by the proposer.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management The Contractor shall be solely responsible for the payment of all deductibles and self-insured retentions to which such policies are subject. Deductibles and self-insured retentions must be approved by OGS. Such approval shall not be unreasonably withheld. The Contractor shall require that any subcontractors hired, carry insurance with the same limits and provisions provided herein.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management iii. If autos are used for transporting hazardous materials, the Contractor shall provide pollution liability broadened coverage for covered autos (endorsement CA 99 48) as well as proof of MCS 90. D.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management G. Employee Dishonesty Coverage Employee dishonesty coverage on money, securities or property other than money and securities including property in the care custody or control of the contractor in an amount equal to the total annual budget for all buildings included in the Lot(s) for which the contract is awarded.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management of the study were published on April 29, 2010, under the title "The State of Minority and Women-Owned Business Enterprises: Evidence from New York" (―Disparity Study‖).
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management D. OGS may disqualify a Bidder as being non-responsive under the following circumstances: a) If a Bidder fails to submit a MWBE Utilization Plan; b) If a Bidder fails to submit a written remedy to a notice of deficiency; c) If a Bidder fails to submit a request for waiver; or d) If OGS determines that the Bidder has failed to document good faith efforts.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management 6.6 Freedom of Information Law / Trade Secrets During the evaluation process, the content of each proposal/proposal will be held in confidence and details of any proposal/proposal will not be revealed (except as may be required under the Freedom of Information Law or other State law).
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management the specifications are not being met, the Commissioner of the Office of General Services may terminate the contract and employ another contractor to fulfill the requirements of the contract. The existing Contractor shall be liable to the State of New York for costs incurred on account thereof. k.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management i. Waive any non-material requirement not met by all Proposers. j. Not make an award from this RFP. k. If two or more offers are found to be substantially equivalent, the Commissioner of OGS, at his sole discretion, will determine award. l. The State reserves the right to make multiple contract awards pursuant to the RFP. m.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management exercise its termination right by providing written notification to the Contractor in accordance with the written notification terms of this Agreement. 6.13 NYS Standard Vendor Responsibility Questionnaire OGS conducts a review of prospective contractors (―Bidders‖) to provide reasonable assurances that the Bidder is responsive and responsible.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management In no case shall such termination of the Contract by the State be deemed a breach thereof, nor shall the State be liable for any damages for lost profits or otherwise, which may be sustained by the Contractor as a result of such termination. 6.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it must provide the same certification at the time the Contract is renewed or extended.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Exhibit A Background Check Page 51 of 54
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management BACKGROUND CHECKS Requirements Requirements of this clause apply to the successful bidder (Contractor) of the contract who will be performing on-site work for OGS under the contract resulting from this solicitation. The cost to the Contractor for performing requirements of this section, shall be included in the bidder‘s response to this solicitation.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management (iii) (iv) (v) (vi) DMV driving records; Social Security Number trace; Verification of U.S.
New York State Office of General Services Solicitation Number 1767 Integrated Facility Management Exhibit B Itemized Building Services Building System Controls Custodial Emergency Generator Elevator Fire Alarm HVAC Integrated Pest Management Perimeter Access Control (Visitor Access, Employee Access, CCTV, Intrusion Sensors) Refuse/Recycling Window Cleaning Grounds Snow Management (Including Off-Site Hauling) Page 54 of 54
Exhibit B-1 This exhibit includes maintenance and repairs of the following building Systems: Building System Controls Emergency Generator Fire Alarm HVAC Perimeter Access Control Window Cleaning – Equipment Maintenance and Repairs Table of Contents 1.0 Overview 1.01 Background 1.02 Sub-Contracted Services 1.03 Examination of Existing Building and Contract Documents 1.04 Definitions of Terms 1.05 Security Procedures 2.0 Equipment to be Maintained 2.01 General Requirements 2.
Building Systems Maintenance and Repairs 1.0 Overview 1.01 Background OGS is seeking an Integrated Facility Management (IFM) Contractor(s) to enter into a five year contractual agreement, to provide full service professional building and grounds operation, maintenance, and management services. A total of six (6) Facilities are combined into two (2) groups as detailed in the charts below.
3. “IFM Contractor” referred to herein this exhibit shall be understood to mean the successful bidder who is awarded a contract by the State of New York resulting from this solicitation whereby the State is seeking an Integrated Facilities Management contractor. 4. “Facility Manager” referred to herein this exhibit shall be understood to the mean the IFM Contractor’s representative. 5.
recent upgrade specifications. All material and equipment furnished shall be new and in excellent working condition. All maintenance, adjustments, and repairs shall be in compliance with the equipment manufacturer’s written recommendations latest applicable adopted editions, including supplements, of applicable codes, standards, etc. The Contractor shall give immediate notice to the Facility Manager of any apparent damage to the equipment.
For each service call, the Contractor shall provide to the Facility Manager, a copy of the work ticket(s) along with supporting documentation that contains the following minimum information: (a) Name and address of the Contractor (b) Name of the Contractor’s employee in charge of the work (c) Name of the Contractor’s employee(s) performing the work. (d) Date(s) work performed and work hours expended. (e) Brief description of work performed/corrective action including equipment identification.
unacceptable if the Contractor fails to repair or correct deficiencies reported to the Contractor and for which the Contractor is responsible. 3. Prior to removing the system/equipment from service, the technician shall coordinate the removal with the Facility Manager. 4. The system/equipment put out of service shall be pre-approved by the Facility Manager.
(g) List of all work scheduled to be performed, but that was not completed during the specified time frame. The monthly report format and information provided shall be pre-approved by the Facility Manager. In addition, upon request the Contractor shall provide for review, written manufacturer recommendations for preventive maintenance and the latest adopted editions of applicable codes, rules and/or regulations. 3.
3. The Contractor will use reasonable care to minimize the generation of waste, and will properly dispose of all waste it does generate. The Contractor must follow environmentally safe practices when disposing of any waste. 4. The Contractor will use reasonable care to minimize risk its work poses to the environment, the customers, the general public and the contract employees. 5.
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Exhibit B-2 Custodial Services Table of Contents 1.0 Overview 1.01 Background 1.02 Custodial Services 1.03 Definition of Terms 1.04 Security Procedures 2.0 Statement of Work 2.01 Scope of Work 2.02 Equipment Maintenance and Supply Inventory 2.03 Performance Standards 2.04 Sustainable Cleaning Requirements 2.05 Material Safety Data Sheets 2.06 Evaluation and Rating of the Custodial Program Inspection 2.07 Minimum Hours and Liquidated Damages 2.
Custodial Services 1.0 Overview 1.01 Background OGS is seeking an Integrated Facility Management (IFM) Contractor(s) to enter into a five year contractual agreement, to provide full service professional building and grounds operation, maintenance, and management services. A total of six (6) Facilities are combined into two (2) groups as detailed in the charts below.
1.03 Definition of Terms References herein this solicitation or in Appendices and Exhibits hereto to; 1. “State” referred to herein this exhibit shall be understood to mean the State of New York, the New York State Office of General Services, New York State Office of the Fire Prevention and Control, or the State of New York Office of the State Comptroller. 2.
work is expected to be performed during normal business operating hours, the OGS recognizes that it may be more prudent or due to extenuating circumstances, to perform some elements of the Schedule A work after normal business operating hours. These elements of work shall be pre-approved by the Facility Manager and shall be considered Schedule A - Nighttime Cleaning services. Schedule A - Nighttime Cleaning: Refer to Schedule A – Daytime Cleaning above.
2.02 Equipment Maintenance and Supply Inventory: 1) Any broken down or defective equipment must be repaired or replaced by the Contractor within twenty-four (24) hours of the occurrence. 2) The Contractor must maintain an inventory of required materials and supplies in stock at/or local to the Facility sufficient for thirty (30) days of routine operation. 3) Suitable space for the Contractor’s use in storing supplies, materials, and equipment will be furnished within the Facility.
2) New York’s Green Cleaning Law - OGS issued Guidelines for all schools in New York State in 2010 and provides a website for use by institutions and the general public with a wealth of free information and tools to promote adoption of effective green cleaning practices, leading to healthier indoor environments. OGS has developed a list of selected cleaning and maintenance products for schools and state agencies/public authorities to purchase and use. Click here for New York’s Green Cleaning website www.
Toilet Tissue – products must meet one of the following three options: o Green Seal GS-01 or Environmental Choice CCD-082 certification, o Contain a minimum of 20% post-consumer recycled content, o Chlorine Free Products Association certification. 4) Plastic Trash Can Liners – must contain a minimum of 10% post-consumer recycled content and be sized properly to minimize excess material.
The inspection, evaluation, and rating performed weekly as described herein shall be cumulative to total a monthly score. This will be done by treating each weekly rating as 20% or 25% of the monthly score, as appropriate, and at the end of the month, the weekly scores will be added together and this total divided by four (or five) to equal the month’s score. The minimum acceptable score for each building will be 90%.
2. No liquidated damages will be charged for those days that the Contractor works at least 95% of the required daily hours, and the total hours worked for the week exceeds the required weekly hours, 3.
Schedule A – OGS Standard Cleaning Requirements (updated 02/14/2013) Item Freq. Scope & Standard Building Entrances Daily Doors- Damp wipe fingerprints, smears, smudges, etc. from all entrance doors, and frames (inside and out). Note – Entrances include all main floor entrances, street level, sub-level(s), garage, and entrances particular to the building. Floors – Dust mop, sweep, or vacuum entire floor areas. Machine scrub floors and hand wet mop all areas that cannot be machine scrubbed.
Schedule A – OGS Standard Cleaning Requirements (updated 02/14/2013) Item Freq. Floors: Daily 4) Office Area, Public & Common Areas or Corridors, Floor by Floor Lobbies Weekly Scope & Standard Resilient Tile or Hard Surfaces – Spot dust and damp mop as needed. Carpet - Spot clean and vacuum as needed. Resilient Tile or Hard Surfaces - Dust mop, sweep, or vacuum entire floor areas. Machine scrub floors and hand wet mop all areas that cannot be machine scrubbed. Carpet - Vacuum all areas.
Schedule A – OGS Standard Cleaning Requirements (updated 02/14/2013) Item Freq. Scope & Standard Pantry Areas Daily Clean all pantry areas which consist of: emptying all waste/recycling receptacles and replacing receptacle liners with new/unused liners; filling towel/soap dispensers; spot clean floors, walls, exterior of cabinets and appliances; wipe down countertops, table tops, seating and sink/faucet set. Interior cleaning of cabinets and appliances is not included..
Schedule A – OGS Standard Cleaning Requirements (updated 02/14/2013) Item Freq. Scope & Standard Rest Rooms Daily Thoroughly clean all rest rooms. Thorough cleaning consists of the emptying all waste receptacles and replace with new/unused plastic liners, filling of all soap dispensers (this includes hand sanitizer dispensers throughout the facility), towels dispensers, and tissue paper.
Schedule A – OGS Standard Cleaning Requirements (updated 02/14/2013) Item Freq. Scope & Standard Light Fixtures Offices, Lobbies, Stairs, Hallways, etc. Lighting/Security Once Every 2-Years on Even Years Daily Wash inside and outside of all light diffusers. Contractor will be responsible to turn off all lighting after completion of duties each night in all areas.
Lot 1 44 Holland Ave, Albany Schedule A – Building Specific Cleaning Requirements (updated 02/14/2013) Item Freq. Scope & Standard None Lot 1 50 Wolf Rd, Colonie Schedule A – Building Specific Cleaning Requirements (updated 02/14/2013) Item Freq. Scope & Standard None Lot 1 625 Broadway, Albany Schedule A – Building Specific Cleaning Requirements (updated 02/14/2013) Item Freq.
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Page 1 of 2 Custodial Services Performance Evaluation Contractor: __________________________________________ Inspected By: _____________________________ Building: SAMPLE FORM Contract # ________________ Prepared By: _____________________________ _______________________________________________________________________ Instructions For Rating Custodial Services: The designated evaluator from the tenant will tour the building accompanied by the building manager and, optionally, a designated individual fr
Page 2 of 2 6. Entrance Areas/Decks a. Ash receptacles cleaned b. Entrance Glass Cleaned c. Mats and Runners Cleaned 7. Other a. Elevator Floors b. Elevator Walls c. Elevator Doors d. Stairwell Walls, Floors S S S S NA NA S NA NA S NA NA S S S S S S S S S S S S S S S S Total Score: 100 Remarks: 1. Dirty basket liners. 2. Trash and/or Recycling baskets not emptied. 3. Top of filing cabinets/shelves dusty. 4. Vacuuming required. 5. Major spot cleaning req. floors/carpets. 6.
Exhibit B-3 Elevator Maintenance and Repair Elevator maintenance and repair specifications will be provided via addendum.
Exhibit B-4 Integrated Pest Management Table of Contents 1.0 Qualifications 2.0 Staffing 3.0 SCOPE 4.0 IPM Program: Initial Comprehensive Inspection 5.0 IPM Program: Submission of Plan 6.0 IPM Program: Inspection and Monitoring 7.0 IPM Program: Interventions 8.0 IPM Program: Record Keeping 9.0 IPM Program: Special Requests and Emergency Service 10.0 IPM Program: Chemical Interventions 11.0 IPM Program: Rodent Management 12.0 Service Timing 13.0 Additional Services 14.
INTEGRATED PEST MANAGEMENT (IPM) 1.0 Qualifications The Contractor is certified to meet all the following requirements: 1.01. The Contractor is a professional pest management business that practices IPM methods handling industrial, commercial, and institutional accounts for at least three (3) years. 1.02. The Contractor maintains a current Pesticide Business Registration from the New York State Department of Environmental Conservation.
2.05 All personnel providing on-site pest management services must be certified in appropriate categories as per Section 1.03 (above) as Certified Commercial Pesticide Applicators, or Certified Pesticide Technicians. Apprentices will be permitted to work on site only under the immediate supervision of a Certified Applicator or Certified Technician. 3.0 Scope 3.01.
surrounding areas but also pests that may be introduced to the facilities via incoming foods, packages, cartons and other materials. In addition the plan should take into consideration Agency and facility requirements. 5.02. The plan and schedule shall be submitted not more than ten (10) working days following the initial inspection of the premises. The Facility Manager will render a decision regarding the acceptability of the plan and schedule within ten (10) working days following receipt.
including the Material Safety Data Sheet. Pesticide labels which normally include in-depth safety and use documentation are required. 3. Date chemicals were applied, location and amount of chemicals applied number of nonchemical monitoring devices used and locations. 4. Pest surveillance data sheets that record, in a systematic fashion, the indicators of pest population levels and causative conditions revealed by the Contractor's monitoring program for the building. 5.
10.04. All pesticides shall be securely stored on site in an area designated by the Facility Manager and maintained by the Contractor in a safe manner when not being used. 10.05. The Contractor shall be responsible for the safe use of all products. Pesticides should be applied according to label instructions. Necessary safety equipment and protective clothing will also be worn when necessary. All pesticides used by the contractor must be registered with the EPA and the NYS DEC.
3. Liquid and solid poison baits shall be placed in distinctively marked bait stations of sturdy plastic, metal or wood construction--no paper or cardboard stations--and placed in areas normally inaccessible to users of the facilities, particularly children and pets. Covered bait stations shall be used in dietary, food processing, storage and handling areas. Paraffinized or weather resistant baits shall be used in damp and wet areas. 4.
14.0 Pesticide Neighbor Notification Law Notification to the school community of potential pesticide applications is an additional component of IPM education. The Pesticide Neighbor Notification Law, Section 409-h of the Education Law, has formalized a notification process and provides specific direction on when and how notification must take place.
Exhibit B-5 Grounds Maintenance Table of Contents 2.0 Overview 1.01 Background 1.02 Building Operating Hours 1.03 Examination of Existing Building and Contract Documents 1.04 Definition of Terms 1.05 Security Procedures 3.0 Statement of Work 2.01 Scope of Work 2.02 Administrative and Reporting Requirements 2.
Grounds Maintenance 1.0 Overview 1.01 Background OGS is seeking an Integrated Facility Management (IFM) Contractor(s) to enter into a five year contractual agreement, to provide full service professional building and grounds operation, maintenance, and management services. A total of six (6) Facilities are combined into two (2) groups as detailed in the charts below. LOT 1 Facility Name Address City Estimated Lawn/ Landscaped Area (Sq ft) 44 Holland Ave 44 Holland Ave.
3. “IFM Contractor” referred to herein this exhibit shall be understood to mean the successful bidder who is awarded a contract by the State of New York resulting from this solicitation whereby the State is seeking an Integrated Facilities Management contractor. 4. “Facility Manager” referred to herein this exhibit shall be understood to the mean the IFM Contractor’s representative. 5.
2.02 Administrative and Reporting Requirements The Contractor will be responsible for the completion of a variety of administrative and reporting requirements, and the cost of same shall be included in the Base bid. It is expected that the contractor shall maintain accurate records and accounts of the services rendered regarding any event; such as date of event, description of work performed, materials and equipment used, etc.
Exhibit B-6 Snow Management Table of Contents 1.0 1.01 Overview Background 1.02 Building Operating Hours 1.03 Examination of Existing Building and Contract Documents 1.04 Definition of Terms 1.05 Security Procedures 2.0 Statement of Work 2.01 Scope of Work 2.02 Period of Performance 2.03 Site Preparation/Marking 2.04 Administrative and Reporting Requirements 2.05 Itemized Bid Breakdown 2.
Snow Management 1.0 Overview 1.01 Background OGS is seeking an Integrated Facility Management (IFM) Contractor(s) to enter into a five year contractual agreement, to provide full service professional building and grounds operation, maintenance, and management services. A total of six (6) Facilities are combined into two (2) groups as detailed in the charts below. LOT 1 No.
3. “IFM Contractor” referred to herein this exhibit shall be understood to mean the successful bidder who is awarded a contract by the State of New York resulting from this solicitation whereby the State is seeking an Integrated Facilities Management contractor. 4. “Facility Manager” referred to herein this exhibit shall be understood to the mean the IFM Contractor’s representative. 5.
contractor fails to properly notify the Facility Manager, contractor may forfeit payment for services rendered, at the discretion of the Facility Manager. b) Contractor shall be liable for any repairs to the site caused by any snow plowing or snow/ice removal services, including but not limited to lawn and landscaped areas, parking facilities or pedestrian areas. Such repairs shall be completed and approved by the Facility Manager prior to submission of the March billing invoice.
Unless otherwise directed, there shall be periodic job meetings for the following purposes: 1. Review job progress, quality of work, and approval and delivery of materials. 2. Identify and resolve problems, which impede planned progress. 3. Coordinate the efforts of all concerned so that the contract progresses on schedule to on-time completion. 4. Maintain a sound working relationship between the Contractor and the Facility Manager, and a mutual understanding of the contract. 5.
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Exhibit B-7 Building Asset & Equipment Inventory Table of Contents LOT 1 44 Holland Ave Building Asset Inventory Equipment Inventory – Maintenance Department Equipment Inventory - Housekeeping Department 50 Wolf Road Building Asset Inventory Equipment Inventory – Maintenance Department Equipment Inventory - Housekeeping Department 625 Broadway Building Asset Inventory th Equipment Inventory – 6 Floor Cafe Equipment Inventory – Maintenance Department Equipment Inventory - Housekeeping Dep
44 Holland Avenue; Building Asset Inventory Description Quantity Manufacturer Model # Serial # Condition 44 Holland Avenue – Building System Controls Solidyne Building Control system 1 Soildyne 44 Holland Avenue – Emergency Generator Emergency Generator 800 kw Stand-by generator 100 kw 1 1 Caterpillar Onan 3412 100DGBL30481A Good Good Stand-by generator Manual Transfer Switch Emergency Generator Automatic Transfer Switch 1 Onan OTCU150G15G Good 1 Onan OTIII Good Simplex 4100U Fire Ala
Description Quantity Manufacturer Model # Serial # Condition Cooling Tower Domestic Hot Water Holding Tank Djerland Boiler Draft Inducer Fan Cafeteria Air Handling Unit Condenser Water Pump Domestic Hot Water Circulator Pump Cooling Tower Treatment System Supplemental AC Unit 8th Room Conf Room Supplemental Cooling Unit (news Stand) Loading Dock Heater Trash Room Heater Building Chill Water Circulating Pump Building Heating Water Circulating Pump Building Supply Fan OPWDD Liebert Units 1 1 1 1 1 1 M
Description Patterson Kelly Hot Water Boiler Boiler Circulator Pump OMH Liebert Units (2nd Floor Computer Room) Air Handling Unit Perimeter Fan Coil Units Quantity Manufacturer Model # 5 5 7 Patterson Kelly Armstrong Liebert Mach C-2000 3X3X84380 Maintained by OMH XLS228V Various 18 457 Mcquay Trane Serial # Condition Good Good Good Good Good 44 Holland Avenue – Perimeter Access Control Building Access System 1 Maintained by OMH Good Good 44 Holland Avenue – Window Cleaning N/A 44 Holland A
44 Holland Avenue; Equipment Inventory – Maintenance Department Description Gas Pressure Washer Vacuum Pump Electronic Refrigerant Scale Leak Detector Cordless Reciprocating Saw Cordless Circular Saw Cordless Drill Cordless Impact Driver 18V Cordless Battery Charger Bench Grinder Impact Driver Cordless Drill Chain Hoist Snow blower 7 Drawer Top Tool Chest 3 Drawer Intermediate Tool Chest 5 Drawer Tool Cabinet Tool Project Center HP All in One Printer/Scanner/Fax Snow blower Drain Cleaner Reciprocating Saw 3
Description Fiberglass type 1A extension ladder Quantity 1 Manufacturer Model # Serial # Werner Condition Inv.
50 Wolf Road; Building Asset Inventory Description Quantity Manufacturer Model # Serial # Condition 50 Wolf Road – Building System Controls Metasys Extended ArchitectureSoftware Operator Work Station Metasys Server NAE Controller DX9100 Controller VMA Controller UNT Controllers 1 1 1 5 6 375 58 Johnson Controls MSEA N/A Dell Dell Johnson Controls Johnson Controls Johnson Controls Johnson Controls Optiplex 360 Optiplex 780 MS-NAE4510-2 DX9100 APVMV1420 UNT-101 7FSQBK1 1WKRFN1 N/A N/A N/A N/A Go
Description Quantity Manufacturer Model # Serial # Pull Station Fire Extinguishers Fire Standpipe System 22 Edwards Systems Technologies N/A N/A Good 107 1 Amerex N/A N/A N/A N/A N/A Good Good 1 Pemall RP-1002 N/A Good 1 Trane U03F00787 Good 1 Marley NC-8306F20S Good Cooling Tower 2 Chiller #1 Chiller #2 1 1 1 Good Good Good 1 U03F00663 Good Domestic Hot Water Pump 1 Refrigerant Leak Monitor System Domestic Hot Water Heater 1 1 2 Taco HaloGuard A.O.
Description Chilled Water Pump Liebert CRAC Units Condensing units for Liebert CRACS Fulton Pulse Boiler for Heating Return Air Fan Supply Air Fans Hot Water Unit Heaters Variable Frequency Drives VAV Box Exhaust Fan Fan Coil Unit Quantity 6 6 6 8 8 8 10 24 375 34 40 Manufacturer Model # Serial # Condition Baldor Liebert Liebert EM2531T DH199AUAGEI DCDF217CAS4046 N/A N/A N/A Good Good Fulton Pulse Governaire Governaire Trane N/A N/A N/A N/A Good Good Good ABB Envirotech Carnes PHW-1400 32963RF
Description Manufacturer Model # Serial # 1 Harmsco BCB-2-2EXT N/A Good 1 Johns Manville N/A N/A Good Hardscape systems - Parking lots, sidewalks & Building façade 1 N/A N/A N/A Good Loading dock leveling system 13.2 KV Switchgear 13.
50 Wolf Road; Equipment Inventory – Maintenance Department Description Wet/ Dry Vacuum 18V Fluorescent Area Light Large Gang Box Drum type Drain Snake Drill Press 24' Extension Ladder Electric Air Compressor Key Machine Electric Air Compressor Electric Air Compressor Panther Roof Cart Panther Roof Cart Job Box Platform Truck 18V Circular Saw Job Box with Sloped Lid Pallet Jack 18v Jigsaw Kinetic Water Ram Cordless Reciprocating Saw Power Vep Pipe Cleaner Right Angle Grinder/Sander Circuit Tracer Kit Laptop
50 Wolf Road; Equipment Inventory – Maintenance Department Description Palm Sander Push Sweeper Tool Cart Circular Saw 18v combo wet/dry vacuum Pneumatic Drill Pneumatic Die Grinder Pneumatic Ratchet Pneumatic Impact Wrench Clamp-on ammeter Clamp-on ammeter High Voltage Detector Clamp on pipe freeze kit Fiberglass type 1A ladder Fiberglass type 1A ladder Fiberglass type 1A ladder Fiberglass type 1A ladder Fiberglass type 1A ladder Fiberglass type 1A ladder Fiberglass type 1A ladder Fiberglass type 1A ladder
50 Wolf Road; Equipment Inventory – Maintenance Department Description Tool Chest Portable Shop Vac Infrared Thermometer Wet Dry Vacuum 18V Cordless Drill/Driver 3500W Gas Generator Corded Jig Saw VSR Electric Drill Heat Gun A/V Cart (plumbing) Fiberglass Type II ladder 9hp Snow Thrower 3 shelf work cart Micro See Snake Drill Bit Sharpener 1/2 ton Chain Hoist Digital Psychrometer Cordless Screwdriver Refrigerant leak detector 4wd Tractor Snow blower attachment Rotary Broom attachment Broadcast Spreader Dell
50 Wolf Road; Equipment Inventory – Maintenance Department Description 1/4 hp submersible pump 1 hp Submersible Pump Dehumidifier Dehumidifier Balometer Cooling Tower Vacuum Cooling Tower Vacuum Filter Rack 18v drill/driver BMS computer monitor BMS computer 3/8 right angle Drill Digital Thermometer Orbital Saw Table Saw Moisture Meter Kit Welding Helmet Mig welder Metal Cutting Chop Saw Drain Jetting Machine 1/2" Electric Impact Wrench Cordless Hammer Drill 42" Flat Panel Monitor Laser Jet Printer Arc Flas
50 Wolf Road; Equipment Inventory – Housekeeping Department Description Canister Vacuum Canister Vacuum Canister Vacuum Canister Vacuum Canister Vacuum Canister Vacuum Battery Charger Floor Scrubber 5 gal mop bucket w/ wringer Janitor Cart Janitor Cart Janitor Cart Janitor Cart Janitor Cart Janitor Cart Janitor Cart Janitor Cart Janitor Cart 32 gallon can w/ dolly Brute Caddy Bag Wet/ Dry Vacuum Backpack Vacuum Backpack Vacuum Backpack Vacuum Backpack Vacuum Backpack Vacuum Carpet Fan Carpet Fan Canister Va
50 Wolf Road; Equipment Inventory – Housekeeping Department Description Hip Vacuum Hip Vacuum Locker Set Locker Set Backpack Vacuum Backpack Vacuum Backpack Vacuum Backpack Vacuum Carpet Machine Charger Upright Vacuum Upright Vacuum Upright Vacuum Upright Vacuum Upright Vacuum Quantity 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manufacturer Model # Serial # Nilfisk Nilfisk Hallowell Hallowell Pro-Team Pro-Team Pro-Team Hawk Tennant MAC Tennant Tennant Tennant Tennant Tennant UZ964 UZ964 numbered 1-18 numbered 19-3
625 Broadway; Building Asset Inventory Description Quantity Manufacturer Model # DELL Optiplex 780 Serial # Condition 625 Broadway - Building System Controls EMS - Metasys System Server MEAS Program/Software AHU Controllers VAM Controller DX 9100 Controllers MIG Integration NCM Operator Workstation UNT Controllers TC-9100 1 10 344 4 3 7 3 36 Johnson Controls Johnson Controls Johnson Controls Johnson Controls Johnson Controls DELL Optiplex Johnson Controls 9 Johnson Controls Good Good Good Good
Description Quantity Fire Standpipe System Fire Pump 1000 gpm. Wet Sprinkler System Stairwell pressurization system. Dry Sprinkler Systems st FM-200 Systems. 1 floor Manufacturer Model # Serial # Condition 1 1 1 1 2 2 Fairbank-Morse Simplex Simplex Simplex Cerberus PCA-90560E 2 1 1 Cerberus Siemens Cerberus PCA-90070-E CPY-150 PCA-90375-E Good Multi-Stack 150 ton modular water chiller. API-Schmidt/Bretten 150 ton heat exchanger. Dolphin Unit.
Description Quantity Manufacturer Cold & Hot water pump VFDs. Primary CW pumps. Primary Condenser pumps. Cooling Tower VFDs. Exhaust fans. Air Handling Units. 5 5 5 6 7 8 ABB Baldor Baldor ABB Twin City Fan Co. Trane Fulton Pulse Heating Boilers. Return fans & VFDs. 8 8 Fulton Twin City Fan Co. Supply fans & VFDs.
Description Quantity Manufacturer Model # Serial # Condition 800 -8000 1 Security Integrations C-Cure / Passage Point Security Integrations 1 Spider 1 Powell Electric Good 1 Power Light Good 1 Eco-Sep Good 625 Broadway - Perimeter Access Controls CCTV System. Building wide Access Control System. Intrusion Alarm system. 1 1 Good Good Good 625 Broadway - Window Cleaning Window Cleaning Scaffolding 625 Broadway - Other 34.5k Substation with duel primary feeds.
Description Quantity Distribution Switch Gears. Commercial Pantry Coolers. Lighting Panels Handicapped Automatic Doors Water coolers UPS System Data Ctn. 10 14 18 30 30 1 Manufacturer Model # Siemens Jordon Lumisys Gyro-Tech Halsey Taylor Maintained by DEC Serial # Condition Inv.
Description Building Managers Computer 3' Flat Cart Dewalt Reciprocating Saw Dewalt Hammer Drill Elevator Computer Jig Saw Samsung Digital Camera Makita Cordless Drill Milwaukee Drill Drain Snake Monitor - Dell Motorola 2 Way Radio CP-150 Motorola 2 Way Radio CP-150 Motorola 2 Way Radio CP-150 Motorola 2 Way Radio CP-150 Motorola 2 Way Radio CP-150 Saws-all 11 Calorie ARC Flash Jacket 11 Calorie ARC Flash Overalls 67 Calorie ARC Flash Hood ARC Flash Face Shield Air Compressor 5' Flat Cart Rigid Drain Clean
625 Broadway; Equipment Inventory – Maintenance Department Description Ryobi Portable Grinder Myron-L Conductivity Meter Monitor Snow blower attachment Rotary Broom attachment 4wd Tractor 65 Calorie ARC Flash Overalls 65 Calorie ARC Flash Jacket Cooling Tower Vacuum Cooling Tower Vacuum Filter Rack Chain Hoist Drain Camera Shop vac Laser Thermometer Digital Thermometer Laser Thermometer Cordless Flashlight Light Meter Pallet Jack Multi-meter Key Machine Bakers Scaffold Push Carts Fiberglass type 1A stepladd
625 Broadway; Equipment Inventory – Maintenance Department Description Quantity 1 1 1 Key Machine Meter Tractor Mount Tailgate Spreader Manufacturer Model # Best Ideal Snowex N/A 61-734 SP-100 Serial # B.13122 0238145 X1-230309 Condition Inv.
625 Broadway; Equipment Inventory – Custodial Department Description Quantity Manufacturer Model # Serial # Condition Inv.
40 North Pearl Street (Ten Eyck Building); Building Asset Inventory Description Quantity Manufacturer Model # Serial # Condition 40 North Pearl Street - Building System Controls Building Energy Management System Good 1 Honeywell 40 North Pearl Street - Emergency Generator Emergency Generator For Emergency Lighting Good 40 North Pearl Street - Fire Alarm Good Fire Pump System Fire Pump Fire Pump System Jockey Pump Fire Pump Room Air handling Unit Computer room 4 Boiler Electric Boiler #1
Description Manufacturer Model # Southwest Good Roof Chiller Penthouse Good Roof Chiller Penthouse Good Condensing Water System Spray Pump; WHP; Tower rd th 3 & 4 Floor Chiller Condensing Water Pump P-1 rd th 3 & 4 Floor Chiller Condensing Water Pump P-2 WHP Condensing Water System Chiller Condensing Water Tower BLDG WHPfs East Good Condensing Water Tower BLDG WHPfs West Good Condensing Water Tower Evaporator Tower #1 Evaporator Tower #2 Roof Fair Roof Fair Chiller Lobby Area New
Description Manufacturer Model # Fan System Supply Air Fan, Good Fan System Supply Air Fan, Lobby, Optical Shop (Hallway) Lobby Storeroom Fan System Supply Air Fan, Good Fan System Supply Air Fan, Fan System Supply Air Fan Fan System Supply Air Fan Fan System Supply Air Fan Fan System Supply Air Fan Cafeteria (Storeroom) Resources, Lobby DSS File Room, Lobby Camera Shop, Lobby Computer Training, Lobby Avon, Lobby Fan System Supply Air Fan Good Fan System Supply Air Fan Fan System
Description Fan System Fan System Fan System Fan System Fan System Fan System Fan System Fan System Fan System Fan System Fan System Fan System Fan System Quantity Manufacturer Model # Supply Air Fan, Refrig. Air Cond. Unit Supply Air Fan, Refrig. Air Cond. Unit Supply Air Fan, Refrig. Air Cond. Unit Supply Air Fan, Refrig. Air Cond. Unit Supply Air Fan, Refrig. Air Cond. Unit Supply Air Fan, Refrig. Air Cond. Unit Supply Air Fan, Refrig. Air Cond. Unit Supply Air Fan, Refrig. Air Cond.
Description Manufacturer Model # Roof Good Roof Good Roof Good Roof Good Roof Good Mezzanine Good Fan System Condensing Water Fan, Cooling Tower Condensing Water Fan, Cooling Tower Condensing Water Fan, Cooling Tower Condensing Water Fan, Cooling Tower Condensing Water Fan, Cooling Tower Exhaust Fan, Day Care Kitchen Exhaust Fan Generator Room Good Fan System Exhaust Fan Generator Room Good Fan System Exhaust Fan Basement Good Fan System Exhaust Fan Day Care Good Fan System Ex
Description Manufacturer Model # Fan System HTG & Vent Fan Basement Good Fan System Basement Good Fan System HTG & Vent Fan, UPS Fresh Air Supply HTG & Vent Fan Good Fan System Toilet Exhaust Fan Guards Locker Room Basement M/W Fan System Toilet Exhaust Fan Lobby M/W Good Fan System Toilet Exhaust Fan BLDG M/W Good Fan System Toilet Exhaust Fan M/W (Nite use) Good Fan System Exhaust Fan #10 Lobby Near Pearl St.
Description Mechanical Equipment Room Quantity Manufacturer Model # Pump Machine Equipment Room Machine Equipment Room Machine Equipment Room Machine Equipment Room Machine Equipment Room Machine Equipment Room; 51’ Level Machine Equipment Room Machine Equipment Room Machine Equipment Room Machine Equipment/Pump Room Machine Equipment Room/Chiller Room Mech. Equip. Room/Penthouse – Supply Fan 1 Mech. Equip.
Description Quantity Manufacturer Model # Serial # Condition Pump Chill Water Pump Pump Chill Water Pump – Chiller Chill Water Pump – Chiller Heat Recovery Pump P-4: Penthouse Supply Fan F-1 Heat Recovery Pump P-5: Penthouse Supply Fan F-1 Emergency Condenser Water Pump (Capnet HVAC Units) Outside Air Fan #F1 Domestic Booster Pumps 1, 2, 3 Building Floor Window Heat Pumps Building Floor Window Heat Pumps Building Floor Window Heat Pumps Building Floor Window Heat Pumps Roof Good Roof Good Buil
Description Quantity Manufacturer Model # 11 Good 10 Good 9 Good 8 Good 7 Good 6 Good 5 Good 4 Good 3 Good 2 Good Miscellaneous Building Floor Window Heat Pumps Building Floor Window Heat Pumps Building Floor Window Heat Pumps Building Floor Window Heat Pumps Building Floor Window Heat Pumps Building Floor Window Heat Pumps Building Floor Window Heat Pumps Building Floor Window Heat Pumps Building Floor Window Heat Pumps Floor; Operational Services Unit EQ Heat Exchanger Good Misce
Description Quantity Manufacturer Model # Miscellaneous Air Compressor 3 Floor MER Good Miscellaneous Air Compressor Basement MER Good Miscellaneous Air Compressor Basement MER Good Miscellaneous Refrigerated Air Drier Good Miscellaneous Refrigerated Air Drier Capnet Room Refrig. Air Cond. Unit 1 Capnet Room Refrig. Air Cond. Unit 2 Capnet Room Refrig. Air Cond.
Description Pump Quantity Manufacturer Model # Serial # Condition Pump Reflective Pool Pump Sewage Ejector Pump 1 Sewage Ejector Pump 2 Sump Pump 1 Pump Sump Pump 2 Basement MER Good Pool Reflective Pool/Fountain ¾” (Conbraco) Backflow Preventer 1 ½” (Watts) Backflow Preventer; Fountain 4” (Conbraco) Backflow Preventer; Main 4” (Conbraco) Backflow Preventer; Main Bypass ¾” (Watts) Backflow Preventer; Pump Room 1 ½” (Watts) Backflow Preventer, Sand filter 3/4” (Watts) Backflow Preventer; 51’ Lev
Description Valve Valve Quantity Manufacturer Model # ¾” (Conbraco) Backflow Preventer; 51’ Level ¾” (Watts) Backflow Preventer: Roof Chiller Room: Chemical Treatment System Condition Good Good ***** 89 FGP, 4/22/13 Serial # Inv.
328 State Street; Building Asset Inventory Description Quantity Manufacturer Model # 328 State Street; Building System Controls Lighting Energy Management Control System; Floors 1,2,3,4 HVAC Energy Management Control System; Floors 1,2,3,4 Lutron Metasys 328 State Street; Emergency Generator 1 Emergency Generator; Outside Caterpillar 328 State Street; Fire Alarm Fire Panel; Fire Detection & Alarm System; Floors 1,2,3,4 IFC 1010 328 State Street; HVAC 200 Ton Chillers; Penthouse 2 Trane Isolated
Description Quantity Manufacturer Model # 328 State Street; Perimeter Access Control WCB Card Access System 328 State Street; Window Cleaning N/A 328 State Street; Other FM 200; Fire Suppression System/ Alarm System; Floor 1 20 psi Expansion Tanks; Penthouse 2 Armstrong AX Series Air Separators to separate air from water; Penthouse Gate Valves to Isolate Water; Penthouse Check Valves to Isolate Water; Penthouse Butterfly Valves to Isolate Water; Penthouse Ball Valves to Isolate Water; Penthouse Ba
Description Quantity Domestic H/W Boiler; Floor 1 Water coolers; Floors 1,2,3,4 Manufacturer Model # Serial # Condition A.O.
38-40 State Street (Hampton Plaza); Building Asset Inventory Description Quantity Manufacturer Model # 38-40 State Street - Building System Controls N/A 38-40 State Street - Emergency Generator N/A 38-40 State Street - Fire Alarm Fire Panel, Monitors smoke detectors on each floor; Lobby South Simplex 38-40 State Street - HVAC Gas Fired Hot Water Boilers; Basement Center 5-Different sized Water Source Heat Pumps; Throughout 20 hp, 208v, 300 psi Cooling nd Towers; 2 Floor Roof South HVAC Condensing Un
Description Quantity Manufacturer Model # Cable Serial # Condition Inv. Tag Number Condition Inv. Tag Number 38-40 State Street - Other Centrifugal Diesel Fire Pump; Basement South Elevators, Passenger 2 Clark GM mfg/1986 - Allis Chalmers Dover Elevators, Freight 2 Dover Hydraulic Electric Hot Water Heaters; Bathroom Ceilings Electric Hot Water Heater; Floor 1 10 A.O.
38-40 State Street (Hampton Plaza); Equipment Inventory Description electric drill 12v cordless drill battery charger batteries 18v cordless drill reciprocating saw circular saw flashlight battery charger batteries circular saw dremel tool kit 25ft power drum auger pipe cutter belt sander temperature gun circuit identifier electric test meter staple gun calcium chloride spreader shovels rakes branch cutter caulk gun 20ft lead light Quantity 1 1 1 2 1 1 1 1 1 2 1 1 1 Manufacturer Model # Serial # Milwau
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97 FGP, 4/22/13
Appendix A Standard clauses for New York State Contracts
APPENDIX A STANDARD CLAUSES FOR NEW YORK STATE CONTRACTS PLEASE RETAIN THIS DOCUMENT FOR FUTURE REFERENCE.
STANDARD CLAUSES FOR NYS CONTRACTS APPENDIX A TABLE OF CONTENTS Page 1. Executory Clause 3 2. Non-Assignment Clause 3 3. Comptroller’s Approval 3 4. Workers’ Compensation Benefits 3 5. Non-Discrimination Requirements 3 6. Wage and Hours Provisions 3 7. Non-Collusive Bidding Certification 4 8. International Boycott Prohibition 4 9. Set-Off Rights 4 10. Records 4 11. Identifying Information and Privacy Notification 4 12.
STANDARD CLAUSES FOR NYS CONTRACTS STANDARD CLAUSES FOR NYS CONTRACTS The parties to the attached contract, license, lease, amendment or other agreement of any kind (hereinafter, "the contract" or "this contract") agree to be bound by the following clauses which are hereby made a part of the contract (the word "Contractor" herein refers to any party other than the State, whether a contractor, licenser, licensee, lessor, lessee or any other party): 1. EXECUTORY CLAUSE.
STANDARD CLAUSES FOR NYS CONTRACTS any State approved sums due and owing for work done upon the project. 7. NON-COLLUSIVE BIDDING CERTIFICATION. In accordance with Section 139-d of the State Finance Law, if this contract was awarded based upon the submission of bids, Contractor affirms, under penalty of perjury, that its bid was arrived at independently and without collusion aimed at restricting competition.
STANDARD CLAUSES FOR NYS CONTRACTS whereby a contracting agency is committed to expend or does expend funds in return for labor, services, supplies, equipment, materials or any combination of the foregoing, to be performed for, or rendered or furnished to the contracting agency; or (ii) a written agreement in excess of $100,000.
STANDARD CLAUSES FOR NYS CONTRACTS In addition, when any portion of this contract involving the use of woods, whether supply or installation, is to be performed by any subcontractor, the prime Contractor will indicate and certify in the submitted bid proposal that the subcontractor has been informed and is in compliance with specifications and provisions regarding use of tropical hardwoods as detailed in §165 State Finance Law.
STANDARD CLAUSES FOR NYS CONTRACTS APPENDIX A the contract, the Department of Civil Service and the State Comptroller. 24. PROCUREMENT LOBBYING. To the extent this agreement is a "procurement contract" as defined by State Finance Law Sections 139-j and 139-k, by signing this agreement the contractor certifies and affirms that all disclosures made in accordance with State Finance Law Sections 139-j and 139-k are complete, true and accurate.
Appendix B General Procurement Forms
CONTRACTOR INFORMATION SOLICITATION NUMBER 1767 ___________________________________ ________________________________________ (Authorized Signature) (Date) ___________________________________ ______________________________ (Print Name) (Title) ___________________________________ (Company Name) ______________________________ (Federal I.D.
Offerer’s Affirmation of Understanding of and Agreement pursuant to New York State Finance Law §139-j (3) and §139-j (6) (b) New York State Finance Law §139-j(6)(b) provides that: Every Governmental Entity shall seek written affirmations from all Offerers as to the Offerer’s understanding of and agreement to comply with the Governmental Entity’s procedures relating to permissible contacts during a Governmental Procurement pursuant to subdivision three of this section.
Offerer Disclosure of Prior Non-Responsibility Determinations Background: New York State Finance Law §139-k(2) obligates a Governmental Entity to obtain specific information regarding prior non-responsibility determinations with respect to State Finance Law §139-j. This information must be collected in addition to the information that is separately obtained pursuant to State Finance Law §163(9).
Offerer Disclosure of Prior Non-Responsibility Determinations Name of Individual or Entity Seeking to Enter into the Procurement Contract: __________________________________________________________________________ Address: __________________________________________________________________ __________________________________________________________________________ Name and Title of Person Submitting this Form: __________________________________________________________________________ _________________________
6. If yes, please provide details below.
Offerer’s Certification of Compliance with State Finance Law §139-k(5) New York State Finance Law §139-k(5) requires that every Procurement Contract award subject to the provisions of State Finance Law §§139-k or 139-j shall contain a certification by the Offerer that all information provided to the Office of General Services with respect to State Finance Law §139-k is complete, true and accurate.
New York State Department of Taxation and Finance Contractor Certification (ST-220-TD) Contractor Certification to Covered Agency (ST-220-CA) Page 7 of 14
ST-220-TD (6/06) New York State Department of Taxation and Finance Contractor Certification (Pursuant to Section 5-a of the Tax Law, as amended, effective April 26, 2006) For information, consult Publication 223, Question and Answers Concerning Tax Law Section 5-a (see Need help? below).
Page 2 of 4 ST-220-TD (6/06) I, ____________________________ , hereby affirm, under penalty of perjury, that I am ______________________ (name) ( title) of the above-named contractor, and that I am authorized to make this certification on behalf of such contractor. Make only one entry in each section below.
ST-220-TD (6/06) Page 3 of 4 Schedule A - Listing of each person (contractor, affiliate, or subcontractor) exceeding $300,000 cumulative sales threshold List the contractor, or affiliate, or subcontractor in Schedule A only if such person exceeded the $300,000 cumulative sales threshold during the specified sales tax quarters. See directions below. For more information, see Publication 223.
Page 4 of 4 ST-220-TD (6/06) Individual, Corporation, Partnership, or LLC Acknowledgment STATE OF } : COUNTY OF SS.: } On the ______ day of _____________ in the year 20___, before me personally appeared known to me to be the person who executed the foregoing instrument, who, being duly sworn by me did depose and say that _he resides at , Town of , County of , State of ; and further that: [Mark an X in the appropriate box and complete the accompanying statement.
ST-220-CA (6/06) New York State Department of Taxation and Finance Contractor Certification to Covered Agency (Pursuant to Section 5-a of the Tax Law, as amended, effective April 26, 2006) For information, consult Publication 223, Question and Answers Concerning Tax Law Section 5-a (see Need Help? on back).
Page 2 of 2 ST-220-CA (6/06) Individual, Corporation, Partnership, or LLC Acknowledgment STATE OF } : COUNTY OF SS.: } On the day ______ of _________ in the year 20___, before me personally appeared known to me to be the person who executed the foregoing instrument, who, being duly sworn by me did depose and say that _he resides at , Town of , County of , State of ; and further that: [Mark an X in the appropriate box and complete the accompanying statement.
Bidder is required to sign both sections on this page.
Appendix C Cost Proposal Form
Instructions: For each facility please provide an annual Not to Exceed price for Item 1 Administration Services and Item 2 Itemized Building Services. OGS has valued Item 3 General Repairs based on historical data and represented on the bid form. Please reference Section 3.4 Price in RFP 1767. Item 1 Administrative Services: This category includes Property Management Fee, professional fees, insurance, salaries, payroll taxes and Workers Compensation, and employee benefits.
LOT 1 ITEM 1 Administrative Services 44 Holland Ave. 50 Wolf Rd 625 Broadway Ten Eyck 44 Holland Ave. 50 Wolf Rd 625 Broadway Ten Eyck FIVE YEAR TOTAL for Item 1 Annual Total Item 1 ITEM 2 Annual Itemized Building Services Elevators In House Subcontracted HVAC In House Subcontracted Building Systems Controls In House Custodial In House Landscaping/Grounds In House Subcontracted Subcontracted Subcontracted Integrated Pest Mgmt.
LOT 2 ITEM 1 Administrative Services 328 State Street Hampton Plaza 328 State Street Hampton Plaza FIVE YEAR TOTAL for Item 1 Annual Total Item 1 ITEM 2 Annual Itemized Building Services Elevators In House HVAC In House Subcontracted Subcontracted Building Systems Controls In House Custodial In House Landscaping/Grounds In House Subcontracted Subcontracted Subcontracted Integrated Pest Mgmt.
Appendix D Sample Contract
STATE OF NEW YORK OFFICE OF GENERAL SERVICES AGREEMENT FOR (SERVICE PROVIDED) AT THE XXX XXXX XXXX STATE OFFICE BLDG. IN NEW YORK, NY WITH (CONTRACTOR) _______________CONTRACT # C00XXXX_________________ THIS AGREEMENT, made this ____ day of ___________, 2012 by and between the People of the State of New York, acting by and through the Commissioner of General Services, whose office is on the 41st Floor, Corning Tower Building, the Governor Nelson A.
2. TERM This Agreement shall commence upon OSC approval and will be in effect for five (5) years, unless sooner terminated as herein specified. 3. SERVICES The Contractor agrees to perform this Agreement and to furnish the services, labor and materials required in connection therewith in accordance with all the specifications, conditions, covenants and representations contained in the Request for Proposals No.
5. RECORDS The Contractor will maintain accurate records and accounts of services performed and monies expended under this Agreement. Such records will be maintained for six (6) years following the close of the State fiscal year to which they pertain and will be made available to representatives of OGS or the New York State Comptroller, as may be necessary for auditing purposes, upon request. 6.
implied, which is not contained herein shall be binding or valid and this Agreement shall not be changed, modified or altered in any manner except by an instrument in writing executed by both parties hereto. 13. EXECUTORY CLAUSE This Agreement shall be deemed executory only to the extent of money available to the State for performance of the terms hereof and no liability on account thereof shall be incurred by the State of New York beyond moneys available for purposes thereof. 14.
assignment of functions under which the pertinent functions of OGS as an agency are transferred to a successor agency or subdivision of the State. 17.
OGS reserves the right to reject any request for renewal, extension, or assignment for an entity that appears on the Prohibited Entities List prior to the renewal, extension, or assignment of the Contract, and to pursue a responsibility review with Contractor should it appear on the Prohibited Entities List hereafter. 21.
information was compromised by the breach of security, the State Office of Cyber Security and Critical Infrastructure Coordination, the State Consumer Protection Board, the Attorney General’s Office or any consuming reporting agencies of a breach of the information security system or concerning any determination to delay notification for law enforcement investigations. 22.
Owned Business Enterprises (“WBE”) participation (based on the current availability of qualified MBEs and WBEs). B. For purposes of providing meaningful participation by MWBEs on the Contract and achieving the Contract Goals established in Section II-A hereof, Contractor should reference the directory of New York State Certified MBWEs found at the following internet address: http://www.esd.ny.gov/mwbe.html .
3.
(One of the following 2 paragraphs will be included in the final contract) *Contractor agrees it is responsible for updating and providing notice to the OGS of any changes to the previously submitted Staffing Plan. This information is to be submitted on a quarterly basis during the term of the contract to report the actual workforce utilized in the performance of the contract by the specified categories listed including ethnic background, gender, and Federal occupational categories.
B. If the OGS, upon review of the MWBE Utilization Plan and updated Quarterly MWBE Contractor Compliance Reports determines that Contractor is failing or refusing to comply with the Contract goals and no waiver has been issued in regards to such non-compliance, the OGS may issue a notice of deficiency to the Contractor. The Contractor must respond to the notice of deficiency within seven (7) business days of receipt. Such response may include a request for partial or total waiver of MWBE Contract Goals. VI.
23. CONTRACTOR RESPONSIBILITY The Contractor shall at all times during the Contract term remain responsible. The Contractor agrees, if requested by the Commissioner of OGS or her designee, to present evidence of its continuing legal authority to do business in New York State, integrity, experience, ability, prior performance, and organizational and financial capacity.
CONTRACT NO. C00XXXX IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. Agency Certification "In addition to the acceptance of this Contract, I also certify that original copies of this signature page will be attached to all other exact copies of this contract." (Company Name) THE PEOPLE OF THE STATE OF NEW YORK By:____________________________ By:____________________________ Name: Title: Federal I.D. No.
INDIVIDUAL, CORPORATION, PARTNERSHIP, OR LLC ACKNOWLEDGMENT STATE OF : SS.
Page 15 of 15 Solicitation XXX – Appendix _ - Sample Contract Service Provided Location
Appendix E Prevailing Wage Rates
