Specifications
New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Page 18 of 54
other requirements. OGS will provide adequate work space for the Contractor‘s on-site staff
at no cost, but is not responsible for providing furnishings or equipment such as furniture,
computers, copying and fax machines, office type software, telephones and cell phones,
pagers, office supplies etc.
Professional Fees shall include but not be limited to, third party accounting, legal,
architectural/engineering, design, etc.
Insurance (refer to Section 6.3 – Contractor Insurance Requirements)
Salaries shall include all on-site personnel employed by the Contractor eg: Property
Manager, Chief Building Engineer, technicians, administrative support staff, etc.
Payroll taxes and Workers Compensation, Employee Benefits, associated with the Salaries
listed above.
Bidders shall provide lump sum fixed pricing for the Administrative services outlined above.
Item 2: Itemized Building Services
For BASE BID services(as described in Exhibit B), bidders shall provide individual lump sum not-
to-exceed prices for each of the Itemized Building Service categories for each building. Pricing
shall be inclusive of all labor, materials and supplies necessary to complete the scope of work
associated with each itemized service as detailed in Exhibit B, and shall be broken out on the bid
form into the portion provided directly by the contractor, and any portion that will be provided by
sub-contractors. These Itemized Building Services represent a portion of the total cost to operate,
maintain, and manage the building.
Item 3: General Repairs, Supplies and Services
Bidder will not provide a bid for this item. Based on historical data, OGS has valued the general
repairs, supplies and services categories for each building, other than the Itemized Building
Services (Item 2 above), as represented on the bid form. Contractor will be obligated to provide
all required services in this category within the budgeted amount per year.
The total of Items 1 through 3 above will be used (added together) to form a total bid for each building.
The total bid for each building will then be added together to determine the grand total bid for each Lot.
The Total Bid Value for each Lot will be used for evaluation purposes.
The submitted bids of the awarded contractor(s), Items 1 and 2, combined with the value of Item 3 will be
used by OGS in establishing the total contract value. The total contract value shall not be exceeded
without formal written approval by the Office of the State Comptroller. The contractor is cautioned to
monitor the expenses against the total contract value. Services performed exceeding the established
contract value will not be compensated.
3.5 Price Adjustment (Escalation / De-escalation)
This clause shall only apply to Item 1 (Administrative Services) and Item 2 (Itemized Building Services) bid
amounts and will be broken out by category for each building when processed. This will be the only price
adjustment mechanism allowed for the contract term for items 1 and 2.
The Contractor is to submit a bid that will be fixed for one (1) year only. On each anniversary date of the
contract, the Contractor will be granted an increase or decrease in their bid, dependent upon fluctuations in the
Consumer Price Index (CPI) for All Items, for the Northeast Region as published by the U.S. Department of
Labor, Bureau of Labor Statistics, Washington, D.C. 20212. Visit their website at www.bls.gov/ro2/home.htm.
The ‗base‘ month for determining adjustments will be the third month prior to the start date of the contract. The
base month is fixed and will not be adjusted year to year. The adjustments will be based on the difference in
the base month CPI for each applicable year and will become effective in the anniversary month. For example,