Specifications

New York State Office of General Services

Solicitation Number 1767 Integrated Facility Management

Page 19 of 54

if the contract is awarded in September 2012, the ‗base‘ month will be June. If the contract allows for an

adjustment after the first year, it would be based on the difference between the June 2012 CPI and the June

2013 CPI and become effective in September 2013. The consumer price index is published around the middle

of each month for the prior month (i.e. the January figure is not published until mid-February). The Contractor

has the sole responsibility to request, in letter form, an adjusted rate and shall provide a copy of the index and

other supporting documentation necessary to support the increase or decrease with the request. This request

and documentation must be received at the below address within three months of the base month. To ensure

timely delivery, certified mail is recommended. As long as the request is submitted and received within the

required time frame, the adjustment will be processed using the base month Consumer Price Index. Once

approved, the contractor will be notified in writing. Request and documentation must be sent to the OGS

Purchasing Unit, Corning Tower, 40

Floor, Empire State Plaza, and Albany, New York 12242.

Should a contractor fail to submit the request and supporting documentation to the proper location within three

months of the applicable base month date, contractor shall be deemed to have waived its right to any increase

in price, but the State shall not be barred from making the appropriate adjustment in the case of a decrease

determined in accordance with the above methodology.

3.6 Method of Payment

This contract shall be funded two times per year for a five year term as defined in Section 3.3 above.

Contractor shall withdraw funds from the Operating Expense Account (refer to Section 5.7.3) for all

expenses pursuant to the following:

 Item 1 (Administrative)

The annual Property Management Fee, is to be withdrawn in twelve (12) equal monthly

installments, for each year of the agreement.

 Item 2 (Itemized Building Services)

Upon approval by the Property Manager, the Contractor shall withdraw from the Operating Expense

Account on an as needed basis. Payments for Base Bid services within this category shall not exceed

the Base Bid amounts for each item at each building.

o Regarding Snow Removal, the Administrative bid amount will be readily available for

withdrawal in five monthly installments December through April. The per occurrence rate can

only be withdrawn after approval by the OGS Property Manager.

 Item 3 (General Repairs, Supplies and Services)

Upon approval by the Property Manager, The Contractor shall withdraw from the Operating Expense

Account on an as needed basis. All actual, necessary and appropriate expenses for general repairs,

supplies and services in this category will be processed on a ―pass through‖ basis with no markup

allowed.

3.7 Bonding Requirements

With bid submission, without expense to NYS, the bidder shall provide evidence of bond ability in the

sum of $500,000.00. Prior to actual performance under this contract, without expense to NYS, the

Contractor shall supply a $500,000 surety bond or irrevocable letter of credit to OGS in a form satisfactory

to OGS, conditioned upon the faithful performance of this contract in accord with the intent and purpose

thereof, and guaranteeing payment to the State of New York by the Contractor of all monies due to New

York State or due to others on behalf of the State of New York pursuant to the terms of this contract. The

bond or letter of credit must remain in effect for the duration of the contract term.