Specifications

New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Page 2 of 54
Table of Contents
1. INTRODUCTION ...................................................................................................................... 6
1.1 Overview ..................................................................................................................................... 6
1.2 Designated Contact ..................................................................................................................... 7
1.3 Minimum Proposer Qualifications ............................................................................................... 7
1.4 Mandatory Pre-Proposal Conference and Site Visit ................................................................... 7
1.5 Key Events .................................................................................................................................. 9
1.6 Glossary of Terms ....................................................................................................................... 9
2. PROPOSAL SUBMISSION ...................................................................................................... 10
2.1 Solicitation Questions and Clarifications ................................................................................... 10
2.2 Proposal Format and Content ................................................................................................... 10
2.2.1 Cover Letter ................................................................................................................. 10
2.2.2 Minimum Qualifications ................................................................................................ 10
2.2.3 Company Information ................................................................................................... 11
2.2.4 Qualifications ................................................................................................................ 11
2.2.5 Transition Plan ............................................................................................................. 11
2.2.6 Plan of Operation ......................................................................................................... 12
2.2.7 References ................................................................................................................... 12
2.2.8 Staffing/Staffing Plan .................................................................................................... 13
2.2.9 General Procurement Forms........................................................................................ 14
2.2.10 Cost Proposal ............................................................................................................... 14
2.3 Instructions for Packaging of RFP Response ........................................................................... 14
2.4 Instructions for Proposal Submission ........................................................................................ 15
3. ADMINISTRATIVE INFORMATION ............................................................................................ 17
3.1 Issuing Office............................................................................................................................. 17
3.2 Method of Contract Award ........................................................................................................ 17
3.3 Term of Contract ....................................................................................................................... 17
3.4 Price .......................................................................................................................................... 17
3.5 Price Adjustment (Escalation / De-escalation) .......................................................................... 18
3.6 Method of Payment ................................................................................................................... 19
3.7 Bonding Requirements .............................................................................................................. 19
3.8 Past Practice ............................................................................................................................. 20
3.9 Proposal Exceptions ................................................................................................................. 20
3.10 Dispute Resolution .................................................................................................................... 20
3.11 Examination of Contract Documents ........................................................................................ 20
3.12 Prime Contractor Responsibilities ............................................................................................. 21
3.13 Rules of Construction ................................................................................................................ 21
4. EVALUATION AND SELECTION PROCESS ............................................................................... 22
4.1 Proposal Evaluation .................................................................................................................. 22
4.2 Notification of Award ................................................................................................................. 23