Specifications

New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Page 22 of 54
4. Evaluation and Selection Process
4.1 Proposal Evaluation
Proposals for each Lot will be evaluated and scored based upon the criteria set forth in this Section.
Proposals will be evaluated for best value to the State.
A committee of OGS employees will evaluate each proposal and initially determine whether a proposal is
responsive to the requirements of the Solicitation.
The State will request that Proposers submitting responsive proposals provide oral presentations in
Albany, NY, covering the major points of their proposals. The presentations will be given on a date, time
and location to be designated by OGS. Information provided during the oral presentation will be
considered in the technical scoring. In addition to key corporate personnel being present for the oral
presentation, OGS requests the presence of key onsite personnel being proposed for the project(s).
The committee will subsequently evaluate each responsive proposal for items a–c listed below.
OGS Division of Financial Administration will evaluate all cost proposals from responsive Proposers. The
cost proposal with the lowest grand total will be awarded the maximum possible points, (refer to item d
listed below). Each subsequent proposal will receive a proportionate number of points. Each of the cost
proposal points will be added to the score from the Evaluation Team for items a-c.
The final 10 possible points, (refer to item e. listed below) will be awarded to the responsive Proposers,
by an OGS Executive Management Review Committee, the membership of which will be designated by
the OGS Commissioner or his designated representative. The points awarded by the Executive
Management Review Committee will be added to each Proposer‘s score based on items a–d.
Scores from each of the Proposers, including items a-e listed below, will be totaled and the Proposer
having the highest score will be ranked number one; the Proposer with the second highest total score will
be ranked number two and so on.
a. PROPOSER EXPERIENCE (15%)
Each Proposal will be evaluated as to the quality of its relevant experience (including that
of its proposed employees) and length of service in both the industry and with the
Proposer, demonstrating its ability to perform the required services.
b. PLAN OF OPERATION (40%)
Each Proposal will be evaluated as to the completeness of and the extent to which the
operational plan meets the goals and requirements of the Solicitation.
c. QUALITY AND COMPLETENESS OF PROPOSAL ( 5%)
Each Proposal will be evaluated as to the extent to which the proposal satisfies and
addresses each requirement of the Solicitation. Consideration will also be given to the
overall organization of, and ease of navigation of the submitted proposal.
d. CONTRACT FEE (30%)
The cost to the State will be evaluated in relation to all cost proposals submitted by
responsive Proposers.
e. EXECUTIVE REVIEW (10%)
This will be based upon factors that include the Executive Management Review
Committee‘s appraisal of the Proposer‘s level of experience, flexibility, presentation
format of the proposal and acceptability of proposed plan of operation. In addition,
consideration will be made to whether the Proposer can perform for the proposed costs
while maintaining adequate levels of service and quality service over the full term of the
contract.
Proposers are encouraged to include all information that may be deemed pertinent to
their proposal. Proposers may be requested to provide clarification based on the State‘s