Specifications
New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Page 29 of 54
Parking lots and sidewalks
Roofs
Equipment
Plumbing, Electrical, Mechanical/HVAC
Telephones/Communication equipment
Tools and equipment
Uniforms
Ceiling/Floor systems
Lighting systems
Vehicle expense
Office supplies
Oil/Water separator
Sound masking
Fire pumps, fire suppression, overhead doors, dock levelers, vibration testing, infrared testing,
refrigerant monitoring system, high voltage systems, Uninterrupted Power Supply (UPS),vehicle
barriers
5.4.2 Process for Additional Services
Additional Services shall be considered repairs, upgrades, and/or any work performed other than for the
service categories described in Item 2 / Exhibit B (Itemized Building Services).
Additional services shall only be performed when pre-approved in writing by the Executive Director of
Real Property Management & Facilities or his/her designated representative.
PROCESS: The Contractor shall prepare a detailed quote for pre-approval by Executive Director of Real
Property Management & Facilities or his/her designated representative. The quote must detail the scope
of services, and include a breakdown of how the services are to be performed, e.g. in-house staff,
contracted services, or combination thereof, etc.
The Contractor, where applicable, shall obtain multiple bids (preferably 3 or more) and provide a bid
tabulation, and an award recommendation to Executive Director of Real Property Management Group
and Facilities or his/her designated representative. Supporting documentation for all bids shall be
retained on file by the Contractor and made available to OGS upon request. Also see section 5.5.3
Subcontractors.
Upon satisfactory completion of the work, Property Manager shall authorize payment(s) per Section 3.6.
LIMITATIONS:
Any single additional service shall not exceed $50,000. In the event that an additional service will need to
exceed this amount, the service will be procured by OGS separate from this contract. Also see Section
5.5.4 Issuing Solicitations & Contracts
5.4.3 Facility Condition Assessment
The Contractor will provide a Facility Condition Assessment for each building, which will detail the overall
facility conditions and each of and its specific operating systems. The initial assessment shall be provided
to OGS as soon as practicable, and not later than forty five (45) days subsequent to the contract
commencement date, and annually thereafter.
Based upon the Contractor‘s continuous operations and monthly maintenance of the facility systems, the
Contractor shall, as appropriate, make interim recommendations to OGS at any time during the year.
5.4.4 Facility Handbook
The Contractor will provide a Facility Handbook for each building, which will include a number of key
documents that are required for facility operation. These documents shall include, but not be limited to: