Specifications

New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Page 3 of 54
5. STATEMENT OF WORK ......................................................................................................... 24
5.1 Facility Descriptions .................................................................................................................. 24
5.2 Facility Operating Hours ............................................................................................................ 26
5.2.1 Building Operating Hours ............................................................................................. 26
5.3 General Responsibilities ........................................................................................................... 26
5.3.1 Overview ...................................................................................................................... 26
5.3.2 Professional Property Management ............................................................................. 27
5.3.3 Generally Accepted Standards .................................................................................... 27
5.3.4 Amendments ................................................................................................................ 27
5.3.5 Recordkeeping ............................................................................................................. 27
5.3.6 New York State Toxic Substance Act .......................................................................... 27
5.3.7 Executive Order No. 4 (Green Cleaning) ..................................................................... 27
5.3.8 Health, Safety and Environmental Rules ..................................................................... 27
5.4 Scope of Work ........................................................................................................................... 28
5.4.1 Detail of Contractor Services ....................................................................................... 28
5.4.2 Process for Additional Services ................................................................................... 29
5.4.3 Facility Condition Assessment ..................................................................................... 29
5.4.4 Facility Handbook ......................................................................................................... 29
5.5 Management Responsibilities ................................................................................................... 30
5.5.1 Prevailing Wages ......................................................................................................... 30
5.5.2 Background Check ....................................................................................................... 30
5.5.3 Subcontractors ............................................................................................................. 30
5.5.4 Issuing Solicitations and Contracts .............................................................................. 31
5.5.5 Drawings and Diagrams ............................................................................................... 32
5.5.6 Meetings ....................................................................................................................... 32
5.5.7 Reporting Requirements .............................................................................................. 33
5.6 Operation and Maintenance Responsibilities ............................................................................ 33
5.6.1 Maintain Building Premises .......................................................................................... 33
5.6.2 Operation and Maintenance (O&M) Manual ................................................................ 34
5.6.3 Energy Curtailment Plan .............................................................................................. 34
5.6.4 Computerized Maintenance Management System (CMMS) ....................................... 34
5.6.5 Emergency Services .................................................................................................... 34
5.6.6 Equipment Replacement .............................................................................................. 35
5.6.7 New Equipment Guarantee .......................................................................................... 35
5.6.8 Tenant Improvements .................................................................................................. 35
5.6.9 Capital Repairs and Improvements .............................................................................. 35
5.6.10 United States (US) Environmental Protection Agency (EPA) Energy Star .................. 36
5.6.11 OSHA Training Requirements (Occupational Safety & Health Administration) ........... 36
5.7 Budgetary Responsibilities ........................................................................................................ 37
5.7.1 Develop Annual Operating Budgets ............................................................................. 37
5.7.2 Capital Plans and Budgets ........................................................................................... 37