Specifications

New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Page 33 of 54
i. Review status of readiness of Floor Fire Marshalls, Asst. Marshalls, Searchers, including
conducting periodic checks of issued equipment including safety vests, flashlights, and
radios.
ii. Review Facility Evacuation Plan
iii. Review current roster of TSO members, to insure that it is complete and correct
iv. Review completed evacuation drills to discuss possible improvements, and any issues
c. Periodic meetings with OGS as requested by OGS such as:
i. Review building maintenance services progress and quality of work.
ii. Identify and resolve problems.
iii. Coordinate the efforts of all concerned so that the contract progresses smoothly.
iv. Maintain a professional working relationship between the Contractor, OGS and tenants of
the building.
v. Review and participate in resolving any misunderstandings of the contract.
vi. Review and implement working procedures that provide building services at a level
satisfactory to OGS and the tenants.
vii. Job meeting with contractors
5.5.7 Reporting Requirements
The Contractor will be responsible for the completion of a variety of administrative requirements, the cost
of which shall be included in Item 1 (Administrative). Contractor shall provide a breakdown of pricing
reports in a manner that comply with OGS and RPM&F standards.
a. The Contractor shall take and distribute the minutes to all meeting participants as well as
OGS, via email, with 5 business days.
b. Provide Fire Systems Testing reports within 24 hours to both OGS and the NYS Department
of State Office of Fire Prevention & Control, Empire State Plaza, Concourse Room 130,
Albany, NY 12242
c. Provide a written monthly report to OGS within ten (10) working days of the end of each
month including but not limited to:
i. Provide monthly operating and budget reports of expenses to OGS (Refer to Section 5.7)
ii. Provide a monthly description of work performed and how it was performed at each
facility, e.g. in-house staff and/or sub-contractor.
d. Incidents/Accidents must be reported immediately to OGS and written reports must be
completed and submitted to OGS immediately, as circumstances allow.
e. Other Reports as requested by OGS.
5.6 Operation and Maintenance Responsibilities
5.6.1 Maintain Building Premises
Maintain each building‘s premises and building systems in accordance with generally accepted
standards, manufacturer‘s recommendations, OGS standards, and applicable codes, rules and
regulations, and as otherwise may be deemed advisable by the State.