Specifications

New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Page 35 of 54
5.6.6 Equipment Replacement
Ensure that any equipment to be replaced shall be new and manufactured by a reputable manufacturer.
The equipment shall be the same as, better than or equal to the original equipment. All substitutes for the
original manufacturer‘s equipment should be ENERGY STAR compliant.
5.6.7 New Equipment Guarantee
Ensure that any new equipment be guaranteed for a minimum of one (1) year from the date of
replacement and replaced at no cost to the State if found defective during that time. The Contractor shall
obtain cost estimates for extended warranties on new installations and consult with OGS regarding the
purchase of such contracts.
5.6.8 Tenant Improvements
Minor Improvements
When requested by the occupying tenant through OGS, the Contractor shall, from time to time, perform
―Tenant Improvements,‖ whereby, the Contractor may assess the request as within the scope of work to
be done by on site employees (i.e.: install/remove keyboard trays, install bulletin boards, install wall
guards, repairing an outlet, moving an outlet, etc.). The Contractor, the occupying tenant, and OGS, shall
consult with each other in good faith to determine whether such work shall be completed by in-house staff
at no cost or for an agreed upon consideration and such determination will be made prior to the
commencement of any work.
Substantial Improvements
Tenants may from time to time request substantial improvements, such as system furniture changes,
within their allocated space by submitting a Proposed Project Request from their designated Tenant
Representative, to the Facility Manager. The Facility Manager will submit all proposals to OGS for review.
5.6.9 Capital Repairs and Improvements
OGS may from time to time make requests for capital repairs/improvements under $50,000, and the
Contractor shall advance these projects as appropriate. The Contractor‘s role in advancing such projects
shall either be as a construction manager or a general contractor.
a. As a Construction Manager, the Contractor shall be responsible for the entire project from
design through construction. The company shall engage architectural/engineering services
when necessary to prepare construction documents. They shall also negotiate proposals, enter
into contract(s) to advance the construction work, supervise construction, and authorize
payments. The actual, fair, reasonable, and necessary projects costs shall be a ―pass-through‖
expense funded by OGS and/or the tenant agency, Consideration for the Contractor‘s services
rendered shall be provided to the Contractor as follows;
i. If the Contractor‘s construction management services described above are provided by
an employee already compensated from the established Operating Expense Account,
then the Contractor will not receive additional fees,
ii. If the Contractor‘s construction management services described above is provided by an
employee not already compensated from the established Operating Expense Account,
then the Contractor shall receive a project-by-project negotiated fee, not-to-exceed 5% of
the total project cost.
b. When the Contractor or a subsidiary of the company performs as a General Contractor
(employees performing the work), the Contractor shall prepare a detailed construction estimate
and schedule of the requested project, for approval by OGS. Additional compensation for
oversight/construction management work in this category will not be provided to the Contractor.