Specifications

New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
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exercise its termination right by providing written notification to the Contractor in accordance with the
written notification terms of this Agreement.
6.13 NYS Standard Vendor Responsibility Questionnaire
OGS conducts a review of prospective contractors (―Bidders‖) to provide reasonable assurances that the
Bidder is responsive and responsible. A For-Profit Business Entity Questionnaire (hereinafter
―Questionnaire‖) is used for non-construction contracts and is designed to provide information to assess a
Bidder‘s responsibility to conduct business in New York based upon financial and organizational capacity,
legal authority, business integrity, and past performance history. By submitting a bid, Bidder agrees to
fully and accurately complete the Questionnaire. The Bidder acknowledges that the State‘s execution of
the Contract will be contingent upon the State‘s determination that the Bidder is responsible, and that the
State will be relying upon the Bidder‘s responses to the Questionnaire when making its responsibility
determination.
OGS recommends each Bidder file the required Questionnaire online via the New York State VendRep
System. To enroll in and use the VendRep System, please refer to the VendRep System Instructions and
User Support for Vendors available at the Office of the State Comptroller‘s (OSC) website,
http://www.osc.state.ny.us./vendrep/vendor_index.htm or to enroll, go directly to the VendRep System
online at https://portal.osc.state.ny.us.
OSC provides direct support for the VendRep System through user assistance, documents, online help,
and a help desk. The OSC Help Desk contact information is located at
http://www.osc.state.ny.us/portal/contactbuss.htm. Bidders opting to complete the paper questionnaire
can access this form and associated definitions via the OSC website at:
http://www.osc.state.ny.us/vendrep/forms_vendor.htm.
In order to assist the State in determining the responsibility of the Bidder prior to Contract Award, the
Bidder must complete and certify (or recertify) the Questionnaire no more than six (6) months prior to the
bid due date. A Bidder‘s Questionnaire cannot be viewed by OGS until the Bidder has certified the
Questionnaire. It is recommended that all Bidders become familiar with all of the requirements of the
Questionnaire in advance of the bid opening to provide sufficient time to complete the Questionnaire.
The Bidder agrees that if it is awarded a Contract the following shall apply:
The Contractor shall at all times during the Contract term remain responsible. The Contractor agrees, if
requested by the Commissioner of OGS or her designee, to present evidence of its continuing legal
authority to do business in New York State, integrity, experience, ability, prior performance, and
organizational and financial capacity.
The Commissioner of OGS or her designee, in his or her sole discretion, reserves the right to suspend
any or all activities under this Contract, at any time, when he or she discovers information that calls into
question the responsibility of the Contractor. In the event of such suspension, the Contractor will be given
written notice outlining the particulars of such suspension. Upon issuance of such notice, the Contractor
must comply with the terms of the suspension order. Contract activity may resume at such time as the
Commissioner of OGS or her designee issues a written notice authorizing a resumption of performance
under the Contract.
Upon written notice to the Contractor, and a reasonable opportunity to be heard with appropriate OGS
officials or staff, the Contract may be terminated by the Commissioner of OGS or her designee at the
Contractor‘s expense where the Contractor is determined by the Commissioner of OGS or her designee
to be non-responsible. In such event, the Commissioner of OGS or her designee may complete the
contractual requirements in any manner he or she may deem advisable and pursue available legal or
equitable remedies for breach.