Specifications

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3. “IFM Contractor” referred to herein this exhibit shall be understood to mean the successful bidder
who is awarded a contract by the State of New York resulting from this solicitation whereby the
State is seeking an Integrated Facilities Management contractor.
4. “Facility Manager” referred to herein this exhibit shall be understood to the mean the IFM
Contractor’s representative.
5. “Contractor” referred to herein this exhibit shall be understood to mean the specific sub-contractor
providing such services referenced herein.
1.05 Security Procedures
Each Facility has security policies which must be followed. Contractor will work with the OGS and/or the
Facility Manager to obtain necessary clearances. Contractor may be required to provide information such
as, but not limited to; the company name, the employee’s name (as it appears on ID), valid driver license
number, vehicle make, model and license plate, etc.
2.0 Equipment to Be Maintained
2.01 General Requirements
The Contractor shall be responsible for all components not specifically listed that are supplemental to and
a part of the operation of the overall system(s). Prospective Contractors shall personally verify all
equipment listed prior to bidding.
2.02 List of Building Assets & Equipment
Exhibit 13 – Building Asset & Equipment Inventory located in this solicitation document, is a listing of all
known major systems, system components, and equipment. This list is provided for bidder’s information
only to assist bidder in scoping and pricing their work. It is understood that the list is neither all inclusive
nor completely accurate.
3.0 Statement of Work
3.01 General
Contractor’s bid shall include complete maintenance and minor repairs, in every respect. Details of
service not explicitly stated in this document but necessarily attendant thereto, is deemed understood by
the Contractor and included herein. The Contractor shall furnish all labor, material and equipment
necessary to perform maintenance and repair services in accordance with the manufacturer’s written
recommendations, latest applicable adopted editions, including supplements, of applicable codes,
standards, etc.
All work under this contract shall be performed by skilled, competent, technicians directly employed
and/or supervised by the Contractor. All technicians shall have a minimum of three years of experience.
Sufficient personnel shall be assigned to complete maintenance in a timely manner. Within thirty (30)
calendar days after award of this solicitation document, the Contractor shall furnish the Facility Manager a
detailed schedule indicating how and when the Contractor plans to accomplish all required pre-
maintenance repairs (if applicable) and/or unless the Facility Manager specifies sooner, the Contractor
shall furnish a detailed schedule of the preventative maintenance for the first contract year. During the
term of the contract, annual updates to the detailed schedule (if applicable) shall be provided to the
Facility Manager by the Contractor. Cost for pre-maintenance repairs shall be included in the
Contractor’s original bid.
Contractor is completely responsible for their work, including any damages or breakdowns caused by the
failure to take appropriate action.
3.02 Scope
The Contractor shall furnish all material, labor, supervision, tools, supplies and equipment necessary to
provide full maintenance services, including all inspections, adjustments, tests, parts replacement, and
repairs necessary to keep the system(s) as originally specified by the equipment manufacturer or most