Specifications

14
2.02 Equipment Maintenance and Supply Inventory:
1) Any broken down or defective equipment must be repaired or replaced by the Contractor
within twenty-four (24) hours of the occurrence.
2) The Contractor must maintain an inventory of required materials and supplies in stock at/or
local to the Facility sufficient for thirty (30) days of routine operation.
3) Suitable space for the Contractor’s use in storing supplies, materials, and equipment will be
furnished within the Facility. This space will be designated to the prospective Contractors at
the time of their mandatory site visit of the Facility.
2.03 Performance Standards:
The following performance standards must be strictly adhered to during the term of the contract resulting
from this solicitation. These standards define expectations, detail cleaning requirements, and provide
building information and particulars.
These standards are referred to as:
Schedule A:
1) List of required cleaning services comprised of routine tasks and frequencies. Schedule A
services are considered base bid services. Contractor will be compensated in equal monthly
payments based on 1/12
th
of Contractor’s annual bid amount.
2) OGS Standard Cleaning Requirements: Are those requirements that are typical of all OGS
buildings,
3) Building Specific Work / Frequency Modifications: Are those requirements that are unique to
the building(s) referenced in this document and are intended to compliment the Standard
Requirements and may be in addition to, but still considered base bid services.
Scheduling of Work:
1) Facility Manager shall approve Contractor’s written specific plan of approach to performing all
services prior to the start of such services. Contractor understands that at any time during
the contract period, Contractor’s schedule of services may need to be adjusted to
accommodate facility and/or tenant requirements.
Trash and Recycling:
Contractor shall be required to service all areas of the building. All buildings typically contain the
following three major areas:
1) Desk-Side Collection,
2) Central Designated Collection Areas, and
3) Common Areas/Pantries; these areas are generally used for bulk recyclables, waste, and
cardboard. Cardboard boxes must be broken down.
Every employee will have two baskets at their desk, one labeled ’3R's program or something similar
and a second basket for waste. The Contractor is responsible for emptying the entire contents of
each basket type into appropriate receptacles in order to maintain separation, and bringing these
receptacles to the loading dock or an area designated by the Facility Manager. All waste receptacles
must be lined with a clear plastic liner. The Contractor must provide the liners. Appropriate signage
will be provided by the Facility Manager, but maintained by the contractor.
2.04 Sustainable Cleaning Requirements (updated 05/23/11)
Regulations
1) Executive Order No. 4 -- Establishes a State Green Procurement and Agency Sustainability
Program, which directs state agencies, public authorities and public benefit corporations to
green their procurements and to implement sustainability initiatives. A copy of Executive
Order No. 4 and the New York State Green Cleaning Guidelines are attached as an appendix
hereto for easy reference.