Specifications

New York State Office of General Services
Solicitation Number 1767 Integrated Facility Management
Page 8 of 54
buildings on the date and time indicated in Section (1.5) Key Events below. This is the only date and time
available for inspection. Alternate dates for additional site inspections will not be available.
The session will begin with a brief conference at the designated location and will proceed with tours of
each building. The tours will conclude with a wrap up / question & answer period. Attendees will be
required to participate in the entire session. Failure to do so will result in rejection. Note that this process
is expected to take several hours and attendees should prepare accordingly.
Failure to attend the mandatory pre-proposal conference/site visit will result in rejection of the proposal.
The facilitator of the event will publicly announce the official start time of the pre-proposal
conference/site visit, which announcement shall be made no sooner than the time stated in
Section (1.5) of Key Events below. Prospective proposers arriving after the official start time of
the pre-proposal conference/site visit will be precluded from attending the pre-proposal
conference/site visit, and therefore unable to submit a responsive proposal.
IMPORTANT: Proposers must pre-register at least 48 hours in advance via e-mail with the OGS
Designated Contact at the e-mail address in section 1.2. A maximum of four (4) persons may
attend for each proposer. The e-mail must include:
 Legal name of proposer (Contractor name)
 Name and title for each person attending
 E-mail address and telephone number for person to contact regarding any updates to the RFP.
Upon registration, the proposer will be given the meeting location details. It is recommended that
attendees arrive at the at least thirty minutes prior to scheduled time with photo identification.
In accordance with State Finance Law §139-j(3)(a)(3), this mandatory pre-proposal conference/site
visit is covered by the permissible subject matter authorization. A vendor is authorized to speak
with representatives other than Designated Contact(s) for the sole purpose of the pre-proposal
conference/site visit (to arrange attendance, during the conduct of the visit and to pose questions
regarding the site).
The pre-proposal conference/site visit will provide an opportunity for Proposers to see firsthand the
existing equipment, the tasks to be performed and the special needs of the facilities. Questions during
the pre-proposal conference/site visit will be permitted. It is suggested that the Proposer note the
question and ask at the end of the tour.
Verbal answers are not official answers. All questions asked at the conference or after the tour must be
submitted via email to the designated contact for this solicitation no later than the date and time indicated
in Section (1.5) Key Events. Official answers to all questions will be distributed in the form of an
addendum via email to all attendees of the mandatory pre-proposal conference/site visit. Only answers
provided by addendum are considered official.
NOTE: If there are any questions Proposers would like addressed at the pre-proposal conference/site
visit, Proposers should submit them in writing as instructed in Section (1.5) – Key Events, to the
designated contact prior to the date of the conference/site visit. Questions during the pre-proposal
conference/site visit will be permitted, however, only questions submitted in writing and answered via
addendum will be considered official.