Specifications

2.02 Administrative and Reporting Requirements

The Contractor will be responsible for the completion of a variety of administrative and reporting

requirements, and the cost of same shall be included in the Base bid.

It is expected that the contractor shall maintain accurate records and accounts of the services rendered

regarding any event; such as date of event, description of work performed, materials and equipment

used, etc. and also shall be responsible for all payroll functions in connection with this bid. Such records

shall be made available to OGS upon request.

The Contractor shall maintain a designated officer or employee as its representative for contact with the

Facility Manager for all communications and transactions.

Upon award of the contract and prior to the start of any work, the Contractor, shall be available for an

initial job meeting with the Facility Manager at a location determined by the Facility Manager. This

meeting shall include:

1. The Contractor's submission of a schedule of work to be reviewed and approved by the Facility

Manager.

2. A review of all Facility use rules.

3. An introduction for each respective organization, chain of command, etc.

Unless otherwise directed, there shall be periodic job meetings for the following purposes:

1. Review job progress, quality of work, and approval and delivery of materials.

2. Identify and resolve problems, which impede planned progress.

3. Coordinate the efforts of all concerned so that the contract progresses on schedule to on-time

completion.

4. Maintain a sound working relationship between the Contractor and the Facility Manager, and a

mutual understanding of the contract.

5. Maintain sound working procedures.

2.03 Drawings / Site Plans

Facility Site Plans which include the landscaped areas are included in the Snow Management Exhibit, B-

6, for bidders’ information only in preparing their bid. To the best of the Office of General Service’s (OGS)

knowledge and belief, the drawings accurately represent actual site conditions in terms of size, shape,

access, and amenities such as Islands, light poles, signage, etc. The OGS is not responsible for the

accuracy and/or completeness of the drawings. Bidder must physically verify all site conditions of each

facility and submit their bid accordingly.

* * * * *