Contents 1 Welcome Before Starting ..................................................................................................................................................... 1 What is in the Box? ............................................................................................................................................. 2 Important Phone Numbers .............................................................................................................................
Contents Using the Accessory Drawer ........................................................................................................................ 18 Using the Counterfeit Detector Feature .................................................................................................. 18 About Paper Money ..................................................................................................................................... 19 Detecting Suspicious Money ............................
Contents Scrolling Messages ...........................................................................................................................................50 Types of Scrolling Messages ......................................................................................................................50 Scrolling Message Length...........................................................................................................................50 Default Scrolling Messages ...............
Contents Running the PLU Confirmation Report .................................................................................................... 82 Running the Department Sales Report .................................................................................................... 83 Running Management Reports................................................................................................................... 83 About X Readings.............................................................
Contents Adding Tax to a Non-Taxable Department .......................................................................................... 108 Cash Sale With Tendering Change .......................................................................................................... 108 Cash Sale Without Tendering Change ................................................................................................... 108 Charge Sale ..........................................................................
Contents Voiding a Multiplication of a Department Preset Price....................................................................121 Voiding A Multiplication Sale ....................................................................................................................121 Voiding a PLU Multiplication Sale ............................................................................................................122 Voiding a PLU Sale ..............................................................
C HAPTER 1 Welcome Congratulations on purchasing your new Royal cash register! This register is designed to be easy to use, helping you to focus on running your business. Before Starting Before you start using this manual to set up and customize your cash register, you should know the following. When you need to press a key, you see a picture of the key you need to press and the name of the key is in another font.
Chapter 1: Welcome What is in the Box? Look for and unwrap the following: • Cash Register • 1 starter roll of standard thermal paper, Royal Reorder Number 013127 (57.5mm). • Journal Spindle, installed in the printer compartment • Barcode reader located in a small box • RegisterLinkTM software • 1 set of keys, consisting of: • 2 Cash Drawer keys (515). • 2 PRG Program keys (427-023). • 2 REG Register keys (427-024). • 2 Z keys (427-012).
2 C HAPTER Getting Started Setting up your cash register consists of the following steps: • Plugging in and Putting in the Batteries • Installing the Paper Roll • Setting the Language • Setting the Date And Time • Programming the Sales Tax • Setting at least 2 Department Keys Do all the steps to make sure you have your cash register set up correctly.
Chapter 2: Getting Started Make sure that you plug the cash register into the electrical outlet before you put in the batteries. Caution If you put the batteries in first, they can damage the cash register. Do not use this cash register outdoors in the rain or near any source of liquid. To get the cash register ready to use 1 Remove the cash register and the parts from the box. Store the box and packing material in a safe, dry place.
Installing the Paper Roll • Put the batteries in the slots. Make sure that the positive and negative ends are in the right place. The batteries have a little plus (positive) and minus (negative) sign on each end to help you. • Replace the battery cover. Slide the bottom tabs into the long slit in the bottom position and it snap the cover into place. Do not put the tabs in the 2 holes in the bottom of the compartment. The cover will not close and you will break the tabs.
Chapter 2: Getting Started 4 Grab the small handle on the right of the print roller. Push the little handle towards the back of the cash register and raise the roller bar up. Handle 5 Lay the end of the paper across the printer as shown. Move the print roller down onto the paper and snap into place. Make sure both sides are snapped down. • Press the Feed key until the paper catches and moves through the printer.
PC-Based Software 3 Locate the port for the scanner on the lower right side of the cash register. Plug the reader into the port. 4 Now you can program the cash register so that you can scan UPC symbols to ring up items. For specifics, see Programming PLUs with the Barcode Reader on page 58. PC-Based Software Your cash register includes: • RegisterLink PC-based software.
Chapter 2: Getting Started the CD version of the software is already installed on your PC before you download and install any upgrades. RegisterLink software instructions are separate from this manual. The RegisterLink instruction manual is on the CD that contains the software. An updated and revised version of the instruction manual accompanies any newer version of the software that is downloaded from our web site.
Setting the Date And Time Setting the Date And Time The date changes every day and prints in the month-day-year format. You can prevent the date from printing on the transaction receipts. The date format can also be changed to print day-month-year. For more information, see Programming Flag Options on page 65. You can set the cash register so that it does not print the time on receipts. For more information, see Programming Flag Options on page 65.
Chapter 2: Getting Started Programming the Sales Tax Now you need to program the sales tax for your area. If you do not know your sales tax rate, contact your local government office. Tip You must press at least 4 digits in step 4. Note If you make a mistake or you hear an error beep, press Clear and start over with Step 3. Example 3: To program a sales tax rate of 6% 1 Find your sales tax rate. You may need to contact your local government office.
Programming Department Keys To program Department 1 as taxable with no preset price and no description 1 Using the round Number keys, press 00001 and press the Subtotal/w/Tax key. 2 Using the round Number keys, press 0 and press the Dept 1 key. 3 Press the Amount Tend/Total key. The department information is saved in the cash register. To program Department 2 as non-taxable with no preset price and no description 1 Using the round Number keys, press 00000 and press the Subtotal/w/Tax key.
3 C HAPTER Getting To Know the Cash Register This chapter shows you the basics of using your cash register after you set it up. If you have not yet set up your cash register, see the Quick Start sheet that came in the box with your cash register or Getting Started on page 3. About the Displays Your cash register has 2 displays. Customer Display You can lift, tilt, and rotate customer display so customers can see what is happening.
About the Displays Operator Display Your cash register also has a 2 line display for the operator. Both lines shows letters and numbers (alphanumeric). The following codes can appear in the display: Table 2 Codes and words that can appear in the display This code... Appears when... : the -%/RA key registers a percent discount amount. Also appears in the Customer Display. = the Charge, Check, Amount Tend Total keys are pressed. Also appears in the Customer Display.
Chapter 3: Getting To Know the Cash Register When ringing up sales, the department number or PLU number can also appear. If a description or name has been programmed, this description also appears. About the Numeric Display The following codes can appear in the Numeric Display: Table 3 Codes that can appear in the Numeric Display This code... Appears when... PE an error is detected in the printer. P you are in the middle of a programming step. Also appears in the Customer Display.
Using the Mode Key Area Table 4 Mode key settings This setting... Does this... • REG2 Turns ON the cash register and allows all normal sales transactions just like REG1 mode. However, the built-in printer is turned-off so that customer receipts are not automatically printed. This option allows you to control the amount of receipt paper used by not printing a receipt for every transaction and only printing a receipt for those transactions where one is required.
Chapter 3: Getting To Know the Cash Register Using the Keyboard The keyboard on your cash register looks like the following: Mode key area Round number keys Department keys and letters for programming Total key opens cash drawer To use the keyboard, do the following: 16 • To use the cash register, put the key marked REG in the Mode key hole and turn to Reg1 or Reg 2. Now you can press the round Number keys and Department keys to ring up a sale.
Using the Cash Drawer Using the Cash Drawer The cash drawer is where you put the money after you ring up a sale. The cash drawer has slots for putting paper bills and a tray for coins. You can store paper items such as checks and charge slips under the removable coin tray. When you ring up a sale, the cash drawer automatically opens so you can make change and put money away. You can also open the cash drawer without making a sale.
Chapter 3: Getting To Know the Cash Register 2 To lock the cash drawer, turn the key to the right and remove the key from the lock. 3 To unlock the cash drawer, turn the key to the left and remove the key from the lock. To open the cash drawer using the emergency lever 1 With your hands on the cash drawer, carefully tip the front of the register up. Underneath the cash register, toward the back of the register, you see a small lever. 2 Push the lever in the only direction it will move.
Using the Counterfeit Detector Feature About Paper Money Just because the Counterfeit detector feature shows a glowing strip does not always mean the paper money is real. A clever forger may include this strip in a fake bill. Always use multiple methods to decide if you want to accept a bill as valid. Each bill amount has a strip that glows a different color. The location of the UV markings in US and Canadian currency is shown below: Table 5 US paper currency UV mark locations US $ bill...
Chapter 3: Getting To Know the Cash Register To use the counterfeit detector feature 1 Put the paper money in the slot in the front of the cash register. 2 UV light button 3 Look in window 1 Insert paper bill 2 Press the UV light button. The UV light turns on. 3 Look thru the small window on the front of the cash register. If the bill has the strip, you see a strip that glows as a color. See the table above for the correct color. If the bill is Canadian, you see blue dots.
Using the Counterfeit Detector Feature authenticity of a US dollar bill without the use of very high-end, sophisticated testing methods and devices. Programming the UV Light You can program the UV light to stay on for a certain number of seconds while you view the currency. You can use the default which is pre-programed to “00” seconds and works according to the previous instructions.
C HAPTER 4 Setting Up Your Cash Register - the Basics This chapter includes explanations for setting: • Messages on the display and on receipts • Setting clerk numbers • Setting machine numbers • Setting clerk and manager passwords • Clearing error codes Using the Displays Your cash register includes two displays: 1 for the clerk and 1 for the customer. The displays feature large, easy to read fluorescent digits for easy viewing.
Setting Alphanumeric Descriptions The Clerk Display When ringing up sales, you see the department number or PLU number on the clerk display. If a description or name is programmed, this description appears. For information about all the messages that can appear on the display and how to open and close the display, see Opening and Closing the Customer Display on page 12. Setting Alphanumeric Descriptions You can program custom header and footer messages, clerk names, departments, and item descriptions.
Chapter 4: Setting Up Your Cash Register - the Basics Alphanumeric Code Chart Other characters are also available. Use the tables in this section to help you find the ones you need. Use this table for lower case letters and numbers.
Setting Alphanumeric Descriptions Use this table for punctuation and foreign characters. Table 7 Special Characters and Punctuation Character Code Number Character Code Number ¡ 80 ? 28 ¿ 81 ! 29 á 82 @ 40 é 83 / 67 í 84 : 68 ó 85 # 69 ú 86 & 70 Ä 93 % 71 Ü 94 $ 72 Ö 95 , (comma) 73 Ï 96 ( 74 ü 97 ) 75 Ñ 98 * 76 ñ 99 + 77 - 78 .
Chapter 4: Setting Up Your Cash Register - the Basics Using Single Width Characters The following describes the maximum number of characters that can be programmed for each item description in single width. • • • • Department PLU Clerk Name Header and Footer message 12 Characters 12 Characters 24 Characters 5 Lines (24 characters each) To make a space to separate words, press the round Number 0 key twice or press the round Number 00 key one time.
Setting Alphanumeric Descriptions 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 To set Flag #39 to 0, enter 390 and press the Void key. 4 For the first line of the header message, press 31. 5 Press Return. 6 Press 0. 7 Press the Check key.
Chapter 4: Setting Up Your Cash Register - the Basics To make a character print extra wide, you must use the double width code 01 before each character as you type in the description. Programming a Header Message You can specify a header message to print on customer receipts. The header message can be a maximum of 5 lines. Each line can have 24 characters in single width or 12 characters in double width. YOUR RECEIPT THANK YOU is the default printout for the header message.
Setting Alphanumeric Descriptions INTERNATIONAL COFFEES 222 EAST MAIN STREET OPEN 7AM TO 6PM COFFEES OF THE WORLD 21 20 15 20 3 Complete the chart, filling in extra unused characters with blank spaces.
Chapter 4: Setting Up Your Cash Register - the Basics 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 For the 1st line, do the following: • Using the round Number keys area, press 31. • Press the Return key. The header line 1 appears on the display. • Enter the 1st line of the header, up to 24 characters and then press the Check key.
Setting Alphanumeric Descriptions The Footer message can have up to 5 lines. Each line can have 24 characters in single width or 12 characters in double width. For more information about double-width messages, see Using Double Wide Characters on page 27. For example, the message at the bottom of the receipt can say: TUESDAY IS 10% OFF DAY! STOCK UP AND SAVE Use the worksheet on page 28 to plan your message before you start.
Chapter 4: Setting Up Your Cash Register - the Basics • Press the Return key. Footer line 5 appears on the display. • Enter the 5th line of the footer, up to 24 characters and then press the Check key. 8 When you are done, turn the Mode key to Off. Setting Clerk Numbers and Names You can program and assign up to 26 Clerk Numbers so you can monitor sales by individual employees. Each clerk number can also be assigned a 24 character name. The Clerk Numbers are used in the register modes REG1 and REG2 only.
Setting Clerk Numbers and Names 4 Using the round Number keys, press 1 for Clerk #1 and then press 234 for the Security number and press the Clerk key. 5 Repeat Step 4 for adding Clerks 2 through 26. 6 When you are done programming Clerk Numbers, press the Clear key. 7 Before you can use Clerk Numbers, you must activate the Clerk System by selecting Option #1 on Flag 12. Do the following: Press 121 and then press the Void key.
Chapter 4: Setting Up Your Cash Register - the Basics Using the Clerk System If you see the message CLERK E12, RE-CLERK#, or CLERK ERR in the display and you hear the error beep, clerk numbers are programmed and the clerk system is active. To use the Clerk System 1 Press the Clear key to clear the error condition and then enter a clerk number and press Clerk. 2 If you programmed a clerk security code, enter the clerk number and then press the Clerk key.
Setting X and Manager Passwords Setting X and Manager Passwords Two Manager Passwords are available for added security: • one password to go to the PRG and Z modes • one password to go to the X mode. Important The Manager Password cannot be 0000 (zeros). The cash register will not accept this password. Caution Write your passwords down in a safe place. If you forget the passwords, you must do a Full System Clear procedure. A Full System Clear erases all transaction information and programming.
Chapter 4: Setting Up Your Cash Register - the Basics 2 Using the round Number keys, press 1212 and then press the Check key. 3 You are now ready to run an X Report. Example 11: Go to the PRG or Z modes, using the Manager Password 1313 1 Put the PRG key in the Mode key slot and turn it to the PRG or Z position. 2 Using the round Number keys, press 1313 and then press the Check key. 3 You are now ready to program or take any reports based on your selection in the first step.
Before Going to Register Mode Your tape looks similar to the example Program Confirmation Report shown below. The Date, Time, Tax Rate and Department Status shows the information based upon your input. For more details of the symbols printed in the Program Confirmation Report, see Running Reports on page 80. Before Going to Register Mode Your cash register offers many other features not covered in this chapter.
Chapter 4: Setting Up Your Cash Register - the Basics Error Codes Your cash register makes beeps as well as shows you messages in the display. Some beeps and messages let you know everything is working and others let you know you need to do something. Table 8 Common errors This error... Means this... Register Beep The cash register makes a short beep each time a key is pressed. This is normal and not a cause for concern.
Error Codes If your cash register will not stop making a beeping sound after you press the Clear key, you can do three more things. Half System Clear If you pressed the Clear key and the error beep does not stop, you can do a Half System Clear. For more information about a Half System Clear, see Half System Clear on page 102. Partial Reset A Partial Reset can help if the Half System clear did not help. For more information, see Partial Reset on page 102.
C HAPTER 5 Setting Up Your Cash Register Advanced This chapter shows you more advanced programming for your cash register. This chapter covers: • Programming Department Keys • Programming PLU Descriptions • Setting the Decimal Points • Setting the Rounding Rates • Programming Discounts • Programming Flag Options When you are done programming your cash register, you can run the Programming Report to see your results. See Running the Program Confirmation Report on page 80.
Programming Department Keys Programming Department Keys Departments are a category of merchandise. For example, Department 1 can be Housewares, Department 2 can be Food, Department 3 can be Womens Clothing, and so on. This helps you track what you are selling. Each department can be programmed as taxable or non-taxable, so that if an item needs to be taxed, it is added automatically when you ring up an item in a taxable department. You can have as many as 99 departments on your cash register.
Chapter 5: Setting Up Your Cash Register - Advanced Press this... To specify this... See this page... 00 to 15 and then Tax status 44 0 or up to a 7 digit price Department preset value 45 A department key The department key for this department Note If you do not want to program a department name, press the Amount Tend/Total key. Skip the next steps. You are done with this department. The alphanumeric keys to spell the department name.
Programming Department Keys 3 Using the round Number keys, press 00000 and then press the Subtotal/w/Tax key. 4 Using the round Number keys, press 0 and then press the Dept 2 key. 5 Press the Amount Tend/Total key. Skip this step if you are going to enter a description. The department information is saved in the cash register. Setting Standard and Gallonage Mode A department can be set for either Standard Mode or Gallonage Mode.
Chapter 5: Setting Up Your Cash Register - Advanced Programming High Digit Lock-out (HDLO) You can specify the most number of digits that can be rung up in an entry. This feature helps to prevent against large over-rings. If too many digits are entered, the error beep sounds and the keypad locks up. For example, to limit ring ups of more than $99.99, set the HDLO to 4. Table 11 High digit lock out (HDLO) values This number... From this... to this... 0 $ .01 $ 99,999.99 (Standard setting) 1 .01 .
Programming Department Keys Table 12 Tax status settings This tax status number... Means this...
Chapter 5: Setting Up Your Cash Register - Advanced Assigning Department Number Keys You must assign a department number. After you assign a department number, you can press the Amount Tend/Total key to finish programming if you do not want a department description. The Department number keys from 1 to 20 are easy to use: You just press the Department number key you want. For example, to use Dept 2, press the Dept 2 key. The Department keys from 21 to 40 are also easy to use.
Programming Department Keys Note Only capital letters of the alphabet are on the Alphanumeric Keyboard. You can also use lower case letters and numbers, certain symbols, and international characters. See Alphanumeric Code Chart on page 47. The department keys are clearly labeled with all the letters you need to program these descriptions. When you are programming alphanumeric descriptions, use the department keys to spell out the words you want.
Chapter 5: Setting Up Your Cash Register - Advanced Table 13 Letters and numbers Code Number Character Code Number b 03 v 23 c 04 w 24 d 05 x 25 e 06 y 26 f 07 z 27 g 08 h 09 Numbers i 10 0 30 j 11 1 31 k 12 2 32 l 13 3 33 m 14 4 34 n 15 5 35 o 16 6 36 p 17 7 37 q 18 8 38 r 19 9 39 Character 48 Alpha 600/601 User’s Guide
Programming Department Keys Use this table for punctuation and foreign characters. Table 14 Special Characters and Punctuation Character Alpha 600/601 User’s Guide Code Number Code Number Character ¡ 80 ? 28 ¿ 81 ! 29 á 82 @ 40 é 83 / 67 í 84 : 68 ó 85 # 69 ú 86 & 70 Ä 93 % 71 Ü 94 $ 72 Ö 95 , (comma) 73 Ï 96 ( 74 ü 97 ) 75 Ñ 98 * 76 ñ 99 + 77 - 78 .
Chapter 5: Setting Up Your Cash Register - Advanced Scrolling Messages Your cash register shows messages that move across the display when the register is not in use. You can use the pre-programmed default messages or you can program your own. You can change one or more messages at any time. For example, if you have a new promotion, you can change the Idle 1 message to say something about the promotion. You can also control the speed at which the scrolling messages display.
Scrolling Messages Default Scrolling Messages The following messages display automatically. Off Message CLOSED, NEXT REGISTER PLEASE Mode Message PLEASE WAIT Sales Message PLEASE TAKE YOUR RECEIPT Idle Message 1 GOOD MORNING Idle Message 2 GOOD AFTERNOON You can change these default messages, using the following instructions. Programming Scrolling Messages Use the steps below to program your scrolling message.
Chapter 5: Setting Up Your Cash Register - Advanced Programming Scrolling Message Display Times After you have programed your scrolling message, you can set the length of time you want the message to run. After you are done, you can check your results. See Running the Program Confirmation Report on page 80. Setting the Off Message Start Time OFF message Number of seconds after the register is Settings in turned off before the message starts.
Programming Scrolling Message Display Times Setting the Sales Message Start and Stop Times SALES message start Number of seconds after a sale is complete before the message starts. Settings in seconds: 00 – 99 Default=10 The register must be set in REG mode. To program the Sales message start time setting 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key.
Chapter 5: Setting Up Your Cash Register - Advanced To program the Idle message display after the time appears 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 Using the round Number keys, press 50, press the number of seconds you want to delay as 1 digit, and press the Charge key.
Programming the Credit Keys 3 Using the round Number keys, press 70. Press one digit number from the chart below, representing the number of seconds you want to delay, and press the Charge key. Press this number... To specify... 0 0.2 seconds 1 0.3 2 0.4 - Default 3 0.5 4 0.6 5 0.7 6 0.8 7 0.9 8 1.0 Fast Slow Programming the Credit Keys You can use 2 department keys as credit card-only keys. You can use one or both keys if you want.
Chapter 5: Setting Up Your Cash Register - Advanced 3 To program a card name that prints on the receipt or journal tape, press 51 for Department key 20 or press 52 for Department key 19 and then press the Return key. If you do not program a card name, it prints as CREDIT 1 or CREDIT 2. 4 Type the name of the credit card just as you did when you programmed Department names. You can type up to 12 characters and spaces. For example, to type VISA, press the following keys: Press this key... To get this letter.
Programming PLU Descriptions 3 Link the PLU to a department key with the appropriate Tax Status for that PLU. 4 Enter a description for the PLU. You must enter a description, even if it is as simple as PLU4. For example, if PLU #1 is a taxable item, you can link it to a Department key which is set up for tax. If PLU #2 is not a taxable item, you can link it to a Department key which is programmed for no tax. Important You do not need to press the decimal point key when entering a price.
Chapter 5: Setting Up Your Cash Register - Advanced Important If you enter the wrong character, press the Void key to backspace and delete that character and then continue. 7 Press the Check key. The PLU information is saved in the cash register. If you want to program more PLUs, repeat steps 4 through 7. 8 When you are done programming PLUs, press the Qty/Date key. Programming PLUs with the Barcode Reader You can use the barcode reader to scan items and automatically ring them up.
Setting the Decimal Points Important If you enter the wrong character, press the Void key to backspace and delete that character and then continue. 7 Press the Check key. The PLU information is saved in the cash register. 8 Repeat steps 4 through 7 to program more PLUs. 9 When you are done programming PLUs, press the Qty/Date key. Setting the Decimal Points The decimal point is set by selecting from the following 4 options: This decimal point... Looks like...
Chapter 5: Setting Up Your Cash Register - Advanced Setting the Rounding Rates You may want to sell 2 items for an odd number price. If someone wants to purchase that item, they cannot pay you a half cent, so you need the cash register to round the half cent to the next nearest penny. You can select from the following options to set the rounding. Table 16 Rounding This number... Rounds to this... 00 Numbers from .1 - .9 to 0 50 Numbers from .5 - .9 to 1 (U.S. Standard) 99 Numbers from .1 - .
Programming Discounts After you are done, you can check your results. See Running the Program Confirmation Report on page 80. To program a Minus Percentage Discount [-%/ra] Example 16: Program the Percentage Discount rate of 10% 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step.
Chapter 5: Setting Up Your Cash Register - Advanced Table 17 High digit lockout number (HDLO) (Continued) This number... From this... to this... 3 .01 9.99 4 .01 99.99 5 .01 999.99 6 .01 9,999.99 2 Setting the Tax Status. The tax status determines how you want the tax rate to be charged when using the Coupon Discount key. Contact your local tax authorities to learn your local tax requirements.
Programming Discounts Table 18 Tax Status Numbers (Continued) Number Taxable by... To charge the... 06 TAX 1 and TAX 3 TAX 1 and TAX 3 rates on the discounted amount of an item. * 07 TAX 1 and TAX 4 TAX 1 and TAX 4 rates on the discounted amount of an item. * 08 TAX 2 and TAX 3 TAX 2 and TAX 3 rates on the discounted amount of an item. * 09 TAX 2 and TAX 4 TAX 2 and TAX 4 rates on the discounted amount of an item.
Chapter 5: Setting Up Your Cash Register - Advanced Note See page 109 to ring up a coupon sale programmed with Method 1. Method 2 You can select if you want the tax rate to be charged on the discounted amount of an item (the amount after the coupon is deducted). Example 18: If HDLO is selected for 0, and the Tax Status is selected for 1 (taxable by TAX 1): 1 Put the PRG key in the Mode key slot and turn it to the PRG position.
Programming Flag Options 3 Using the round Number keys, press 1000 0 and then press the +%/PO key. You must always enter the percentage rate as a 4-digit number without the decimal point, representing 00.00 through 99.99. Note See Plus Percentage Sale on page 115 to ring up a Plus Percentage sale. Programming Flag Options Flag options are actions you can set for the cash register. These actions include how the date appears, if the tax rate prints on receipts, if clerk numbers are used, and so on.
Chapter 5: Setting Up Your Cash Register - Advanced 3 Using the round Number keys, press 31 and then press the Void key. Flag #3 is now set with Action 1. The following table shows all Flags and the actions. Bold numbers are the default. Table 19 Flag options This Flag number... Sets these actions... Set to... 1 The Grand Total does not reset after a Z reading. 0 The Grand Total resets after a Z reading. 1 Subtotal prints on sales receipts when #/ST/NS key is pressed.
Programming Flag Options Table 19 Flag options (Continued) This Flag number... Sets these actions... Set to... 10 The Consecutive Number prints on the receipt. 0 The Consecutive Number does not print on the receipt. 1 The Clerk Name prints on sales receipts. 0 The Clerk Name does not print on sales receipts. 1 Clerk System inactive. 0 Clerk System active. 1 USA Tax System. 0 Canadian Tax System. 1 VAT Tax System. 2 Z1/Z2 Counter prints. 0 Z1/Z2 Counter does not print.
Chapter 5: Setting Up Your Cash Register - Advanced Table 19 Flag options (Continued) This Flag number... 19 20 Set to... Sets these actions... Sets the language for the cash register. The options are: English 0 Spanish 1 French 2 German 3 A Clerk Number is not required before each transaction. 0 A Clerk Number is required before each transaction. 1 Note Flag # 12 must be set to 1 so the clerk system is active before any setting for Flag # 20 can take effect.
Programming Flag Options Table 19 Flag options (Continued) This Flag number... Sets these actions... Set to... 27 0 price registration is allowed. 0 0 price registration is not allowed. 1 28 (Europe Only) Euro convert function is allowed. 0 Euro convert function is not allowed. 1 29 Tax rate does not print on financial report in VAT mode. 0 Tax rate prints on financial report in VAT mode. 1 30 (Europe Only) Print converted total at convert tender.
Chapter 5: Setting Up Your Cash Register - Advanced Table 19 Flag options (Continued) This Flag number... 37 38 39 Set to... Sets these actions... Do not print Footer message at the bottom of the receipt. 0 Print Footer message at the bottom of the receipt. 1 Print blank lines in the Header and Footer. 0 Do not print blank lines in the Header and Footer. 1 Prints a blank line for that specific line of the Header message or Footer message.
C HAPTER 6 Ringing up Sales and Using Training Mode After you set up your cash register, ringing up sales is easy. For information about ringing up complicated sales, see Examples on page 104. If you want to learn about using the cash register without affecting the daily total, you can use the Training mode. You or someone else can learn how to use the cash register without creating real sales that show up on reports.
Chapter 6: Ringing up Sales and Using Training Mode To ring up straight sales without a PLU number 1 Put the REG key in the Mode key slot and turn it to the REG1 or REG2 position. You are ready to ring up a sale. 2 Using the round Number keys area, type the price of the first item. 3 Press the Department key for that item. To use the Department keys above 40, do the following: • Press the Dept Shift key. • Using the round Number keys, type the Department number from 41 to 99 that you want to use.
Printing Receipts Ringing up Sales with the Barcode Reader You can also ring up sales using the barcode reader. Before you can ring up sales with the barcode reader, the UPC symbol must be programmed into the cash register with the barcode reader. For more information, see Programming PLUs with the Barcode Reader on page 58. To ring up sales with the barcode reader 1 Put the REG key in the Mode key slot and turn it to the REG1 or REG2 position. You are ready to ring up a sale.
Chapter 6: Ringing up Sales and Using Training Mode • Automatic Receipt Print - Using REG1 mode, the sales receipt will print automatically for every transaction. You can print a duplicate copy of the previously printed customer receipt if one is necessary. Put the REG key in the Mode key slot, turn it to the REG1 position, and complete the sales transaction. Before you start the next transaction or any other function, press the Amount Tend Total key for a duplicate copy of the customer receipt.
Using Training Mode Using Training Mode We provide examples to help learn how to use this cash register. For information about the examples, see Examples on page 104. Using the examples can help you learn to use the cash register and the available features. You can start Training mode at any time because it does not record activity in the machine totals. When you are using the cash register in Training mode, you cannot use any of the operations in the PRG, X, or Z modes.
C HAPTER 7 Programming Complex Tax Rates Your cash register can manage complex tax rates and assignments. This chapter explains how to do this. Many people do not need the information in this chapter. If this information does not relate to your business needs, you can skip it. If some information is related to your specific needs, then skip any sections which you do not need to set up your cash register.
Setting the Tax Rates Setting the Tax Rates You can program 4 different tax rates on your cash register. Each tax rate can be linked directly to a department key (see Programming Tax Status on page 44), or by pressing the Tax 1 or Tax 2 keys before ringing up an entry. You can set the cash register to not print the tax rate on receipts. For more information, see Programming Flag Options on page 65.
Chapter 7: Programming Complex Tax Rates 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 Using the round Number keys area, press 1 and press the Tax 1 key. 4 Using the round Number keys area, press 121 and press the Tax 2 key. 5 Using the round Number keys area, press 240096 and press the Tax 2 key. 6 Continue typing any State Tax Table Codes you need.
Setting the Tax Rates To program a First VAT tax rate Example 24: 10% Tax Programming 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 Using the round Number keys area, press 1, press the Tax 1 key, press 10000, then press the Tax 2 key.
C HAPTER 8 Running Reports Your cash register includes many reports. In this chapter, we explain: • Programming confirmation • The assigned Department keys • The assigned PLUs • The tax status of departments and PLUs • Management reports, such as sales totals Running the Program Confirmation Report The Program Confirmation Report allows you to check your programming results.
Running the Program Confirmation Report An example Program Confirmation Report is show below. The figures shown in this example are randomly selected. Your report shows you the specific information about the programming for your cash register. Note Flags 28, 30 and 31 do not apply to the U.S. market. Table 20 This code... Means this... T1 Taxable status programmed with a single tax rate. T2 Taxable status programmed with a second tax rate. T3 Taxable status programmed with Tax 3 rate.
Chapter 8: Running Reports Running the Department Confirmation Report You can print a report that shows the programmed information for a range of departments. This is helpful if you want to see the programmed names of some of the departments, but do not need to see all other programming information. You can also print a report that shows department information and sales. For more information, see Running the Department Sales Report on page 83.
Running the Department Sales Report An example PLU Confirmation Report is show below. Your report shows you the specific information about your programming. Running the Department Sales Report The Department Sales Report allows you to check the current sales information for specified departments. To run a Department sales report 1 Put the Z key in the Mode key slot and turn it to the X position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key.
Chapter 8: Running Reports When you are done printing these reports, the information only exists on the cash register tape. You can run almost all reports in the Z position. To prevent someone from accidently printing these reports, a manager password can be set. After the password is set, these reports do not print until the password is entered. For information about setting manager passwords, see Setting X and Manager Passwords on page 35.
Running Management Reports About Management Reports The following management reports are available: • Cash-in-Drawer Report - Only available in the X position. Tells you how much cash is in the drawer at the time of the report. • Clerk Report - Prints total sales amounts of each Clerk Number. • Financial Report - Includes totals of departments, tax, net sales, voids, returns, coupons, refunds, minus percentage, plus percentage, receipts-on-account, paid out, cash, check, charge.
Chapter 8: Running Reports 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 Press the Qty/Date key. The Cash in Drawer report prints. Running a Clerk Report The Clerk report shows sales by clerk number. For more information about setting clerk numbers, see Setting Clerk Numbers and Names on page 32. • A Clerk report in the X position shows sales up to the current hour.
Running Management Reports To print a Financial report 1 Put the Z key or the PRG key in the Mode key slot and turn it to the X or Z position. Note If you use the Z position, the history is reset in the cash register after the report is printed. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 Press the Amount Tend Total key.
Chapter 8: Running Reports Note Minus percentage discount (DISCOUNT), voids (VOID/CORR) and returns/refunds (REFUND) are all deducted from the department totals and the plus percentage (ADD ON) is added to the department totals. If you do not want the percentage discount and plus percentage reflected in the department totals, see Flag 23 on page 68. • GROSS SALES TOTAL (GROSS) - Shows the total of all sales registered.
Running Management Reports To reset the Z1 counter 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 In the round Number keys area, press 1 and then press the Z1 Counter starting number as 4 digits (for example 0001) and then press the Return key.
Chapter 8: Running Reports Important An hourly reading must be closed out in the Z position. To take an hourly report 1 Put the Z key or the PRG key in the Mode key slot and turn it to the X or Z position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 In the round Number keys area, press 11 and the Amount Tend Total key. The Hourly report prints.
Running Management Reports Running an Electronic Journal Reports The Electronic Journal can hold 5,460-lines of transactions in memory. When the cash register memory is full, no more transactions or information can be stored in memory. Transactions already in memory are kept in memory until the Electronic Journal record is printed in Z-mode or the memory is manually reset.
Chapter 8: Running Reports Print an End-of-Day Electronic Journal Report You can print the Electronic Journal Z report at the end of the day. This report prints all transactions and clears the memory. To print in the Z Mode 1 Turn the Mode key to the Z position. 2 Run the normal end-of-day reports, including a standard Z Report by pressing the Amount Tend Total key while in Z Mode. 3 Using the round Number keys area, press 96 to print the Electronic Journal record. 4 Press the Amount Tend Total key.
C HAPTER 9 Maintenance and Options Follow these steps to make sure your cash register works well. • Your register must remain uncovered when turned on. This allows the electronic components to properly cool. • Use a dust cover when the register is not in operation and the control lock key is turned to the OFF position to protect mechanical components from dust. • Keep beverages and other liquids away from the machine to avoid spills which can damage electronic components.
Chapter 9: Maintenance and Options Installing a New Paper Roll As you use the cash register, you will need to replace the paper roll.Your cash register has a thermal printer that prints receipts for the customer or a journal tape. Use 2¼ inch (57.5 mm) wide standard thermal register paper. To install the paper roll 1 Insert the PRG key and turn it to either REG1 or REG2. • If you need a customer receipt, turn the Mode key to the REG1 position.
Using the Battery System • If you do not need to print receipts: Place the black plastic Journal Takeup spindle on its grooves above the Battery compartment. The spindle sits above the paper roll. Press the Feed key to move the paper through the printer about 10-12 inches. Push the paper through one of the narrow openings in the center of the Journal Takeup spindle. Press the Feed key until the paper catches and begins to wind securely around the Journal Takeup spindle.
Chapter 9: Maintenance and Options To install or replace the batteries 1 Before you start, make sure you have 3 new AA batteries. 2 Open the Journal Compartment cover. Remove the cover and put it aside. 3 Move the paper roller up and out of the way. Grab the small handle on the right of the print roller. Push the little handle towards the back of the cash register and raise the roller bar up. You see a slope down to the paper compartment.
About the Serial Port About the Serial Port Your cash register includes a serial port on the right side of the cash register. You can connect items to the cash register using this serial port. You can only connect one device to the serial port at a time. To use the barcode reader, you must connect it to the serial port. You can also connect a computer to the serial port to use the RegisterLink software. To connect your computer to the serial port, you need a null-modem serial cable.
10 C HAPTER Troubleshooting Select and follow the procedure which best describes what is happening. Error Codes You may see these errors on the display. This table explains what they are and how to fix them. Table 21 The error message... Do this... P R I N T E R Paper jam or printer failure E R R O R Misoperation C L E R K # Enter clerk number E J F U L L Electronic Journal Full E R R O R Communication error I Hear an Error Beep Some error beeps are normal.
PE Printer Error or Paper End For example, if the last position you were in was REG, turn the key to the REG position and press the Clear key and then press the Amount Tend Total, Check, or Charge key to complete a sale. If your last position was PRG, turn the key to the PRG position and press the Clear key. If the last thing you were doing was programming PLUs in the PRG mode, return the PRG key to the PRG position. Press Clear and then press Qty/Date to leave PLU programming mode.
Chapter 10: Troubleshooting 5 If there is a FUNCTION error and an E appears on the display, press the Clear key. 6 If an FUNCTION error continues to appear, turn the Mode key to the last position (PRG, REG, X or Z) you were in before the error appeared. If the last position you were in was REG, turn the Mode key to the REG position and press the Clear key, then press the Amount Tend Total, Check, or Charge key to complete a pending sale.
The Register Does Not Work at All The Electronic Journal record prints and the Electronic Journal memory is cleared. To manually Rest the Electronic Journal memory Caution This step cannot be undone. All information stored in the electronic journal memory is permanently deleted and cannot be recovered. 1 Turn the Mode key to the Z position. 2 Using the round Number keys area, press 280602. 3 Press the Amount Tend Total key.
Chapter 10: Troubleshooting 1 With your hands on the cash drawer, carefully tip the front of the register up. Underneath the cash register, toward the back of the register, you see a small lever. 2 Push the lever in the only direction it will move. The cash drawer opens. Half System Clear If you cannot get the cash register to respond, try a half system clear. To do a half system clear 1 Turn the Mode key to the OFF position. 2 Unplug the cash register from the power source. 3 Wait 30 seconds.
Full System Clear Full System Clear If nothing else works, perform the following procedure. Caution This procedure resets the cash register to the factory settings. You lose all your transaction information and programming information. To do a full system clear 1 Turn the Mode key to the OFF position. 2 Remove one back-up battery. 3 Unplug the cash register from the power source and wait 5 minutes. 4 Plug in the cash register. 5 Replace the battery. 6 Reprogram the cash register.
C HAPTER 11 Examples The examples in this section show how to ring up different types of transactions. A maximum of 7 digits may be used to enter a price. Reminder If Clerk Numbers are programmed, be sure to type the CLERK #, then press the CLERK key, the password and the CHECK key, if programmed, before ringing up a sale. To ring up a sale ▼ Put the REG key in the Mode key slot and turn it to the REG1 position. You are ready to ring up sales.
• • • • • • • • • • • • • • • • • • • • • • Dept Shift Key Exempting Tax On An Item Exempting Tax on the Entire Sale Gallonage Sales Transaction Minus Percentage Discount Sale Multiplication of a Department Unit Price Multiplication Sale Multiplying By A Fraction No-Sale Function Overriding a PLU Sale Paid-Out Sale PLU Sale PLU Sale With PLU Description Plus Percentage Sale Received-On-Account Sale Registering A Department Unit Price Registering A Reference Number Return Sale Split Tendering Sale Temporari
Chapter 11: Examples Sample Receipt The example below shows the general transaction information you see printed on a receipt. Transaction Codes The following codes appear on transaction receipts: Table 22 Transaction Codes 106 The code... Means this...
Transaction Codes Table 22 Transaction Codes (Continued) The code... Means this...
Chapter 11: Examples Adding Tax to a Non-Taxable Department Example 26: Assume the Department 2 key is programmed for no tax and the TAX 1 rate is programmed for 6%. Ring up a $1.00 item in Department 2, charging the 6% tax rate. To add tax to a non-taxable department 1 Press the key. 2 In the Number keys area, press 100, and then press the 3 Press the key. key. Cash Sale With Tendering Change Example 27: Ring up a $1.00 item in Department 1 and compute change from $5.00 cash tendered.
Charge Sale Charge Sale Example 29: Ring up a $1.00 item in Department 1 and finalize the sale with the charge key. To ring a charge sale 1 In the Number keys area, press 100, and then press the 2 Press the key. key. You do not have to enter any amounts before pressing the key. Charge Return Example 30: Refund $1.00 in Department 1 and credit the return to charge. To ring a charge return 1 Press the key. 2 In the Number keys area, press 100, and then press the 3 Press the . key.
Chapter 11: Examples To ring a coupon discount sale 1 In the Number keys area, press 100 and then press the 2 In the Number keys area, press 20 and then press the 3 Press the key. key. key. Version 2 In the following example, the TAX STATUS NUMBER for the Coupon key is programmed for the option 01. To ring a coupon discount sale 1 In the Number keys area, press 100 and then press the 2 In the Number keys area, press 20 and then press the 3 Press the key. key. key. Credit Return Example 32: Refund $1.
Dept Shift Key 2 In the Number keys area, press 200, and then press the 3 Press the or the key. key. It is not necessary to enter any amount before pressing either of the credit keys. Dept Shift Key Example 34: Ring up a $1.00 item in Department 1 (taxable), $2.00 in Department 21 (non-taxable) and $3.00 in Department 1 and compute change from $10.00 cash tendered.
Chapter 11: Examples Exempting Tax on the Entire Sale Example 36: Assume the Department 1 key is programmed as a taxable department. Ring up a $1.00 item and a $1.50 item in Department 1 without charging tax. To ring an entire sale without charging tax 1 In the Number keys area, press 100, and then press the key. 2 In the Number keys area press 150, and then press the key. 3 Press the key. 4 Press the key.
Multiplication of a Department Unit Price Version 2 Note When ringing a taxable item with a percentage discount, tax will automatically be charged on the discounted amount, the amount after the percentage discount is deducted. To ring a minus percentage discount sale 1 In the Number keys area, press 100, and then press the 2 Press the key. key. Note If the Minus Percentage Discount Rate is NOT programmed, type in the discount rate before pressing the key. 3 Press the key.
Chapter 11: Examples Multiplying By A Fraction Example 41: Multiply the quantity of 1.25, as in 1¼ yards of fabric at $1.00 per yard in Department 1. Caution When multiplying by a fraction, you must use the decimal point in the fraction but not in the dollar amount. To multiply an item by a fraction 1 In the Number keys area, press 1.25, and then press the 2 In the Number keys area, press 100, and then press the 3 Press the key. key. key. Note You can use from .001 to 999.
Paid-Out Sale Paid-Out Sale Example 44: Indicates money taken out of the cash drawer. Ring up $10.00 to show money paid out of the cash drawer. To record monies paid out ▼ In the Number keys area, press 1000, then press the key. PLU Sale Example 45: Assume the PLU # is preset for the price of $1.99 in Department 1. Ring up the PLU #1. To ring a PLU sale 1 In the Number keys area, press 1, and then press the 2 Press the key. key.
Chapter 11: Examples Note If the Plus Percentage Rate is NOT pre-programmed, type in the PLUs percentage rate before pressing the key. 3 Press the key. Version 2 Note When ringing a taxable item with a Plus Percentage the tax will automatically be charged on the amount after the PLUs percentage is added. To ring a PLUs percentage sale 1 In the Number keys area, press 100, and then press the 2 Press the key. key.
Registering A Reference Number Registering A Reference Number Example 50: Used to print a number, up to 10 digits, to identify an invoice number, credit card number or any other number on receipts. Ring up the number 1234567 in a standard sale. Note Using the reference number is not recorded in any activity counter or sales totals on the Management Reports. To register a reference number 1 In the Number keys area, enter the Reference Number up to 10 digits, and then press the key.
Chapter 11: Examples Split Tendering Sale Example 52: Ring up a $15.00 item in Department 1, split the total of the sale between $5.00 in cash payment and $10.90 in charge payment. To ring up a Split Tendering sale 1 In the Number keys area, press 1500, and then press the 2 Press the key. key. 3 In the Number keys area, press 500,and then press the 4 Press the key. key. Note When using the Split Tendering function, the amount in cash must always be entered first.
Voiding A Coupon Sale Voiding A Coupon Sale Example 55: Void a $1.00 item in Department 1, void a 20¢ coupon. To void a coupon sale 1 In the Number keys area, press 100, press the the key, and then press key. 1 In the Number keys area, press 20, press the the key, and then press key. 2 Press the key. Voiding a Department Preset Price Example 56: Assume Department 1 is programmed for the price of $1.00 and Department 2 is programmed for the price of $2.00.
Chapter 11: Examples 4 In the Number keys area, press 20, and then press the 5 Press the key. 6 Press the key and then press the key. 7 In the Number keys area, press 20, press the the key. 8 Press the key. key, and then press key. Voiding a Department Preset with a Minus Percentage Discount Example 58: Assume Department 1 is programmed for $1.00, Department 2 is programmed for $2.00, and the [-%/RA] key is pre-programmed for 10%.
Voiding a Multiplication of a Department Preset Price 2 Press the key. Note If the Minus Percentage Discount Rate is NOT pre-programmed, type in the discount rate before pressing the [-%/RA] key. 3 Press the key. Voiding a Multiplication of a Department Preset Price Example 60: Assume Department 1 is programmed for the price of $1.00 and Department 2 is programmed for the price of $2.00. Ring up Department 1 three times and Department 2 two times, then void the Department 1 entry rung up three times.
Chapter 11: Examples Voiding a PLU Multiplication Sale Example 62: Assume PLU #1 is preset for the price of $1.00 in Department 1. Void PLU #1 three times. To void a PLU multiplication sale 1 In the Number keys area, press 3, press the key. 2 In the Number keys area, press 1, press the key, and then press the key. 3 Press the key. Voiding a PLU Sale Example 63: Assume PLU #1 is preset for the price of $1.00 in Department 1. Void PLU #1.
Voiding a Plu Sale with a Minus Percentage Discount Voiding a Plu Sale with a Minus Percentage Discount Example 65: Assume PLU #1 is preset for the price of $1.00 in Department 1 and the key is pre-programmed for 10%. Ring up PLU #1, deduct 10%, then void this entry. To void a PLU sale with a minus percentage discount 1 In the Number keys area, press 1, press the the key, and then press key. 2 Press the key.
Chapter 11: Examples Voiding a Plus Percentage Sale Example 67: Void a $1.00 item in Department 1 and void a pre-programmed Plus Percentage Rate of 10%. To void a PLUs percentage sale 1 In the Number keys area, press 100, press the the key, and then press key. 2 Press the key. Note If the Plus Percentage rate is NOT pre-programmed, type in the Plus Percentage Rate before pressing the +%/PO key. 3 Press the key. Voiding A Sale Example 68: Void a $1.00 item in Department 1.
A PPENDIX A Calculating State Tax Table Codes This appendix shows you how to program your cash register for state tax. The State Tax Code represents a series of codes which are derived from your State's Retail Tax Chart to give you the highest level of accuracy in charging sales and other taxes. Calculating Your Tax This section gives you instructions for figuring your own tax code if your specific state's tax code is not listed in the appendix. Take the time to follow the Example Tax Chart on page 129.
Appendix A: Calculating State Tax Table Codes To calculate your tax rate 1 Using The Worksheet on page 130, complete Step A with the appropriate amounts from your state's Retail Tax Chart. 2 For the following, see the Example Tax Chart, Step B: The difference between the starting amounts of each consecutive tax bracket is called a breakpoint. Every tax table consists of a particular sequence of breakpoints. In our Example Tax Chart, the difference between .00 and .13 is .13 cents.
Calculating Your Tax Using The Worksheet, complete Step A. 4 For the following, see the Example Tax Chart, Step D: The second number to be programmed is a six digit number. Follow the instructions and examples below to determine your six digit number. In PRG position, type the six digit number and then press the Tax 2 key.
Appendix A: Calculating State Tax Table Codes In PRG position, type the individual breakpoints of the Regular breakpoint pattern and press the Tax 2 key after each breakpoint. Place the number 10 before the last breakpoint entry. Table 24 Example: Regular breakpoint sequence 25, 25, 25, 1025 Type... Press... Appears as... 25 Tax 2 0.25 25 Tax 2 0.25 25 Tax 2 0.25 1025 Tax 2 10.25 Using The Worksheet, complete Step F.
Calculating Your Tax Example Tax Chart The following is an example of how a tax chart can look. Note A total of 63 breakpoints can be programmed on this cash register.
Appendix A: Calculating State Tax Table Codes The Worksheet Write down your results as you go.
Programming the State Tax Programming the State Tax You need to get a copy of your state's Retail Tax Chart so you can know the base tax amount. The base tax amount is the maximum price where no tax is charged. For example, if no tax is charged from 0 cents to 10 cents, then 10 cents is the base tax amount. After you find out your state’s tax rate, you can program it into your cash register.
A PPENDIX B Programming Tax in Canada Follow the instructions in this chapter for programming the Canadian tax system for your cash register. Setting Flag Options Set the following three flags to the appropriate settings for your business’ needs: Flag # 13 Flag # 17 Flag # 22 0* = USA Tax System (add-on tax system) 1 = Canadian Tax System 2 = VAT Tax System 0* = Sets the Non-Taxable Limit without GST tax for Canadian tax mode. 1 = Sets the Non-Taxable Limit with GST tax for Canadian tax mode.
Setting Tax Percentage Rates To set Flag # 13 to option 1 for the Canadian Tax System: 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 Using the round Number keys, enter the one or two-digit Flag Number. In this example, enter 13. 3 Enter the one-digit option number for the proper setting. In this example, enter 1. 4 Press the Void key. 5 Set Flag # 17 and # 22 using the same procedure. 6 Go to the next section for the next set of steps.
Appendix B: Programming Tax in Canada 3 Enter the Non-Taxable Limit. For example, if the Non-Taxable Limit is $0.50, enter 50. Do not enter any decimal places. Note Skip step 3 and step 4 if there is no Non-Taxable Limit in your area. 4 Press the Non Tax key. 5 Enter the Tax Percentage Rate as a 4-digit number. For example, if the percentage rate is 8%, enter 8000. 6 Press the TAX2 key. 7 Program PST2 and PST3, if needed, following the above steps, but using the correct Tax Rate Number for Step number 1.
A PPENDIX C Product Information Specifications and Safety Table 25 Specifications And Safety Feature Description Type Electronic cash register Displays Two line alphanumeric operator display One line alphanumeric customer display Capacity 7 digit input and 10 digit readout Printer ECR exclusive alpha numeric printer.
Appendix C: Product Information Safety and Legal Notices • The power outlet for this cash register must be located near the unit and be easily accessible. • Do not use this cash register outdoors in the rain or near any source of liquid, such as a pool. FCC Warning This equipment generates, uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions manual, may cause interference to radio communications.
Limited Warranty Limited Warranty ROYAL ELECTRONIC CASH REGISTER AND TIME CLOCK LIMITED WARRANTY Royal Consumer Information Products, Inc. (“Royal”) at 379 Campus Drive, 2nd Floor, in Somerset, NJ 08875 USA warrants that your NEW Royal Electronic Cash Register or Time Clock (“Product”) is free of defects of workmanship and materials.
Appendix C: Product Information Service Center. The Royal and/or the Service Center cannot be held responsible for any loss or damage that occurs while in transit. For Authorized Service Centers within your local area, please call 1-888-261-3888 or +1-732-563-9944. In Canada call 1-888-266-9380. Or you may call the Royal Corporate Service Center directly at 1-708-615-8124 for shipping instructions and additional information.
A PPENDIX D Settings Tables This section shows you all the tables of codes and other settings you need in one convenient place. These tables are also listed throughout this manual. Alphanumeric Code Chart Use the tables in this section to help you set up alphanumeric descriptions such as department names, clerk names and other text that appears on displays and receipts. Use this table for lower case letters and numbers.
Appendix D: Settings Tables Table 26 Letters and numbers Character Code Number g 08 h 09 Numbers i 10 0 30 j 11 1 31 k 12 2 32 l 13 3 33 m 14 4 34 n 15 5 35 o 16 6 36 p 17 7 37 q 18 8 38 r 19 9 39 Character Code Number Use this table for punctuation and foreign characters.
Flags Table 27 Special Characters (Continued) and Punctuation Character Code Number Character Code Number ü 97 ) 75 Ñ 98 * 76 ñ 99 + 77 - 78 . (period) 79 ; (semi colon) 87 > 88 ‘ (apostrophe) 89 “ 90 < 91 = 92 Flags The following table shows all Flags settings and their actions. Bold numbers are the default. Table 28 Flag options This Flag number... Sets these actions... Set to... 1 The Grand Total does not reset after a Z reading.
Appendix D: Settings Tables Table 28 Flag options (Continued) This Flag number... Sets these actions... Set to... 4 The Date prints as Month-Day-Year. 0 The Date prints as Day-Month-Year. 1 Z1 and Z2 Counter Numbers do not reset after a Z1 or Z2 report. 0 Z1 and Z2 Counter Numbers reset after a Z1 or Z2 report. 1 Tax Rate Amount prints on sales receipts. 0 Tax Rate Amount does not print on sales receipts. 1 Skips amounts equaling zero on financial reports.
Flags Table 28 Flag options (Continued) This Flag number... 15 16 17 18 19 20 Sets these actions... Set to... Tax amount prints after the sales total on the sales receipt. 0 Tax amount prints before the total amount on the sales receipt. 1 Standard Department Keyboard layout. 0 Department 20 is Credit 1. 1 Department 19 is Credit 2. 2 Department 20 is Credit 1 and Department 19 is Credit 2. 3 Sets the non-Taxable Limit without GST tax for Canadian tax mode.
Appendix D: Settings Tables Table 28 Flag options (Continued) This Flag number... Sets these actions... Set to... 22 Do not select Canadian tax system of Tax on Tax 0 Select Canadian Tax on Tax system. 1 Select Canadian Tax on Tax on Tax system. 2 Note Flag # 13 must be set to 1 before setting this flag. -% is subtracted and +% is added to department totals on X/Z readings. 0 -% is not subtracted and +% is not added to department totals on X/Z readings.
Flags Table 28 Flag options (Continued) This Flag number... Sets these actions... Set to... 32 Allow Clerk numbers without security code. 0 Clerk must also enter the 3 digit security code. 1 The Header message does not print. 0 The Header message prints. 1 Second receipt cannot be issued. Receipt reprint option disabled. 0 Second receipt can be issued. Receipt reprint option enabled. 1 Only transaction totals for each receipt are stored in the Electronic Journal.
Appendix D: Settings Tables Language Table The following table shows the text your cash register prints in the languages programmed in your cash register.
Language Table Table 29 Language Descriptions (Continued) ENGLISH SPANISH FRENCH GERMAN PRINT LOCATION T2 T2 T2 S2 PROGRAM PRINT T3 T3 T3 S3 PROGRAM PRINT T4 T4 T4 S4 PROGRAM PRINT COUPON TL-CUPON TL-COUPON MINUS MANAGEMENT REPORT DISCOUNT DESCUENTO TL-REMISE RABATT MANAGEMENT REPORT ADD ON TL-INCREM TL-MAJOR AUFSCHLAG MANAGEMENT REPORT CHARGE CARGO TL-C-DRED KREDIT MANAGEMENT REPORT VOID/CORR ANUL/CORRC TL-CORREC STORNO MANAGEMENT REPORT RECD ACCT A CUENTA TL
Appendix D: Settings Tables Table 29 Language Descriptions (Continued) ENGLISH SPANISH FRENCH GERMAN PRINT LOCATION T1 T1 T1 S1 MANAGEMENT REPORT T2 T2 T2 S2 MANAGEMENT REPORT T3 T3 T3 S3 MANAGEMENT REPORT T4 T4 T4 S4 MANAGEMENT REPORT TX TX TX TX MANAGEMENT REPORT TOTAL TOTAL TL-PLU GESAMT PLU REPORT PLU PLU PLU PLU PLU REPORT TOTAL TOTAL TL-VENDEUR GESAMT CLERK REPORT CLERK CAJERO VENDEUR KASSIERER CLERK REPORT C-I-D EFECT CAJA NET-TIROIR G-I-S CASH-I
Language Table Table 29 Language Descriptions (Continued) ENGLISH SPANISH FRENCH GERMAN PRINT LOCATION CLERK PASS COD CAJERO CODE VEND VERK CODE DISPLAY DURING PROGRAMMING CLERK NAME NOMBRE CAJ NOM VEND VERK NAME DISPLAY DURING PROGRAMMING DEPT PRICE PRECIO DEP PRIX DEPT WG PREIS DISPLAY DURING PROGRAMMING DEPnn NAME NOMBRE Dnn NOM DEPTnn WGnn NAME DISPLAY DURING PROGRAMMING LOGO LINEn LOGO LIN n Ln LOGO H LOGOn KOPF DISPLAY DURING PROGRAMMING FOOT LINEn PIE PAG Ln Ln LOGO B
Appendix D: Settings Tables Table 29 Language Descriptions (Continued) ENGLISH SPANISH FRENCH GERMAN PRINT LOCATION FREE nnnnL LIBREnnnnL nnnnL ELJ nnnnL E.J. DISPLAY ELECTRIC JOURNAL DIARIO ELECTRONI JOURNAL ELECTRO ELECTRON JOURNAL ELECTRONIC JOURNAL REPORT E.JOURNAL CLEAR BORRAR REP ELEC REMISE O ELJ E. JOURN LOESCHEN ELECTRONIC JOURNAL REPORT E.JOURNAL USED DIA ELEC USADO ELJ UTILISE E. JOURN EIN ELECTRONIC JOURNAL REPORT E.JOURNAL FREE DIA ELEC LIBRE ELJ DISPONIBLE E.
Transaction Codes Transaction Codes The following codes appear on transaction receipts: Table 30 Transaction Codes The code... Means this...
Appendix D: Settings Tables Table 30 Transaction Codes (Continued) The code... Means this... TOTAL Total of Sale TX Represents Tax Total if Option 1 is selected on Flag 24. For more information, see Programming Flag Options on page 65 VOID/CORR Void X Number of Items Being Multiplied US Tax Status Numbers When you program US tax codes, use the following table. Table 31 Tax status settings 152 This tax status number... Means this...
Ordering Supplies and Accessories Table 32 Accessories Item Part Number Thermal Register Tape (3-roll package) 2¼” (57mm) wide, 2” (50mm) diameter, 85’ (26m) long 013127 Protective Keytop Cover 013218 Replacement 4 Slot Bill Tray & Drawer (Coin Tray not included) CD510002 Replacement 5 Coin Tray CD500002 Duplicate Cash Drawer 1 set of 2 keys 47300511 Duplicate Control Lock Key Set 6 keys: PRG-427-023, REG-427-024 & Z-427-012, 2 each 47100324 Replacement Journal Paper Roll Spindle TBD Repla
Ordering Supplies and Accessories Table 32 Accessories (Continued) Item Part Number RegisterLink PC-based software, replacement RLNC RegisterLink serial cable, replacement. Included with the Alpha 601. Purchase separately for the Alpha 600. RLCC RegisterLink software and serial cable, replacement RLKIT For Prices and Availability Call 1-888-261-4555 Monday - Friday 8:30 - 5:00 p.m. (E.S.T.) or visit our web site at www.royal.com.
Index before going to register mode 37 code chart, alphanumeric 24, 47, 139 C codes, transaction 106, 151 Canadian tax system 77 complex tax rates 77 Canadian tax.
Index no-sale function 114 overriding a PLU sale 114 paid-out sale 115 PLU sale 115 PLU sale with PLU description 115 PLUs percentage sale 115 received-on-account sale 116 registering a department unit price 116 registering a reference number 117 return sale 117 split tendering sale 118 tax chart 129 using error-correct (void) key 118 voiding a coupon sale 119 voiding a department preset price 119 voiding a department preset with a coupon discount 119 voiding a department preset with a minus percentage disc
Index double wide characters 27 flag options 65 footer messages 28 header messages 27, 28 High Digit Lock-out (HDLO) 44 manager password 35 message in the display 52 minus percentage discounts 60 multiple and single items 43 numbers in header messages 27 PLU description 56 plus percentage add ons 64 PLUs with the barcode scanner 58 scrolling messages 52 single wide characters 26 tax rates 77 tax status 44 manager passwords 35 passwords, setting 35 memory backup batteries 3 messages, setting footer 30 minus
Index setting alphanumeric descriptions 23 amount of time messages appear on the display 54 clerk names 32 clerk numbers 32 decimal points 59 footer messages 30 languages 8, 68, 143 machine numbers 34 manager passwords 35 rounding rates 60 scrolling messages 52 standard or gallonage mode 43 tax rates 77 X passwords 35 T setting up 8 barcode scanner 58 troubleshooting 98 Clerk E12 99 EJ Full error 100 error beeps 98 error codes 98 full system clear 103 half system clear 102 partial reset 102 register does
