MANUAL ENGLISH | NEDERLANDS | DEUTSCH | FRANÇAIS | ESPAÑOL | ITALIANO | PORTUGUÊS POLSKI | ČESKY | SZLOVÁK | MAGYAR SAFESCAN TA-8000 Series TIME ATTENDANCE SYSTEM
TABLE OF CONTENTS INTRODUCTION AND DIRECTIONS FOR USE 1. BASIC INSTALLATION AND OPERATION 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11 1.12 1.13 1.14 1.15 1.16 3.
ENGLISH INTRODUCTION AND DIRECTIONS FOR USE Thank you for purchasing the Safescan TA-8000 series Time Attendance terminal; a complete solution for efficient time registration. Before starting to install and use the TA terminal, we recommend that you carefully read this user manual and keep it at hand for future reference. The user manual describes the basic set-up of the device, the advanced settings and usage scenarios as well as details of each menu item of the device.
1.2 WALLMOUNT INSTALLATION 1. 4. Connect the power adapter and Ethernet (LAN) cable* to the terminal. Do not connect the power adapter yet to the mains. 2. Drill 4 holes (Ø 6mm) in the wall on the exact position where you want to install the TA terminal. Use the mounting bracket as a template to determine the exact position of the holes. Secure the terminal by fixing the screw at the bottom. 5. 3. Slide the terminal on the bracket until it fixes itself to the bracket.
ENGLISH 1.3 TERMINAL - DESCRIPTION OF THE KEYS Main MainMenu Menu 01. Programmable function keys User UserMgt. Mgt. 02. Programmable function keys 03. Confirmation key User UserRole Role 04. Clocking-in state COMM. COMM. 05. Clocking-out activation state 06. System Keys Systemfor entering alphanumeric values Comm. Comm. Ethernet Ethernet PC PCConnection Connection Wireless WirelessNetwork Network ADMS ADMS 07. Left/Right navigation / Power IP IPAddress Address 08. Back to previous menu step 09.
Menu navigation on the device: Navigation between the menu items of the device is done using the arrow keys (left, right, up, and down). You can validate your choices by pressing or cancel your action by pressing ESC.
ENGLISH 2. A small window will appear on your screen. In this window, type ‘ipconfig’. C:\Windows\system32\cmd.exe C:\Users\John\ipconfig 3. The IP address of your computer will be displayed. C:\Users\John>ipconfig Windows IP Configuration Ethernet adapter Local Area Connection: Connection-specific DNS suffix : Link-local IPv6 Address : IPv4 Address : Subnet Mask : Default Gateway : networkname.local fe80::852c:5404:4468:64c6%11 10.0.2.15 255.255.255.0 10.0.2.2 4.
1.7 WIFI CONNECTION Main Menu COMM. Wireless Network User Mgt. Ethernet WIFI User Role PC Connection CoNetwork COMM. Wireless Network NetWork_X System ADMS PrivateNet Connected Personalize Data Mgt. 1. Press , navigate to COMM using the arrow keys. Press . 2. Select ‘Wireless Network’. Press Authentification CoNetwork selected Enter security key . 3. Make sure that the WiFi checkbox is checked. A list of all available networks will be shown. Select the network you want to connect to.
ENGLISH Name New User User Role User ID Please Input 1 Name Normal User Super Admin User Role IN key to switch input method, OUT key to enter space Fingerprint [Aa] Password Normal User 0 Badge Number 4. Enter the user name with the alphanumeric keyboard). When you have finished, press twice. You can also leave this field empty and edit the user name at a later moment with the Safescan TA PC-software. 5. Select User Role and press . 6. Navigate to Super Admin and press .
1.12 SETTING A PASSWORD New User Password User ID 1 Please Input Name User Role Super Admin Fingerprint 0 Badge Number Password Confirm (OK) 1. Select ‘Password’ and press Cancel (ESC) 2. You can enter a password of maximum 8 numeric characters (no letters). Enter your . The system will password and press ask you to confirm this password. . Once finished with the registration, you can press ESC. Your Super Admin user has now automatically been saved.
ENGLISH 1.13.2 SET THE TIME Set Time Date Time Set Date 28/04/14 Set Time 16:21:35 24-Hour Time Date Format DD/MM/YY Daylight Saving Time Daylight Saving Mode 1. Select ‘Set Time’ and press By week/day Confirm (OK) Cancel (ESC) 2. Navigate between hours, minutes and seconds by using the left/right arrows. To set the values you can either increase or decrease the value with the up/ down arrows, or enter the value directly with when the numeric keyboard. Press finished. . 1.13.
1.15 CLOCKING IN / CLOCKING OUT The basic clocking scenario: the screen of the terminal always displays the clocking status of the system. IN ( ) or OUT ( ) is displayed at the top bar of the screen, the corresponding symbol is also highlighted at the bottom of the screen. The terminal has two default states: IN ( ) and OUT ( ).
ENGLISH Clocking data: Main Menu USB Manager Download Access Control Download Attendance Data USB Manager Upload User Data Attendance Search Download Options Work Code Short Message Short Message Work Code Autotest 1. Insert a USB stick into the USB port at the left side of the terminal. Wait for a few seconds until the USB stick is initialized. . Navigate to ‘USB Manager’, and press 2. Select ‘Download’ and press . 3. Select ‘Attendance Data’ and press .
2. ADVANCED USAGE SCENARIOS 2.1 USER MANAGEMENT User information can be easily managed directly on the terminal. You can amend any detail of a specific user, delete specific information or an entire user. Main Menu User Mgt. All Users User Mgt. New User 1 John User Role All Users 2 Paul COMM. 3 Mary System 4 George Personalize 5 Peter Data Mgt. 1. Enter the menu, select ‘User Mgt.’, press . 2. Select ‘All Users’ and press User: 1 John Edit Delete 4.
ENGLISH 2.3 DELETE USERS User: 1 John Delete: 1 John Edit Delete User Delete Delete Fingerprint Only Delete Password Only Delete Badge Number Only 1. Select ‘Delete’ and press . 2. You will be given several options: Delete User: delete all user information. Delete User role (only available if user has privileges superior to normal user): reset privileges to normal user.
Expiration Options None Expiration Date Entries Expiration Date and Entries 3. Select ‘Expiration Options’ and press OK. The system will display the various expiration options: None: no expiration rule for this user. Expiration date: the user will become invalid at the selected date. Entries: The user will expire after the selected number of punches. Expired Date and Entries: The user will only be considered as valid during a certain period, and for a certain number of punches. 2.
ENGLISH 2.6.2 EDIT AN EXISTING WORK CODE Main Menu Work Code All Work Code USB Manager New Work Codes 1 Attendance Search All Work Codes 2 Short Message Work Code Options 3 Customer’s visit Project 1 Meeting Work Code Autotest System info 1. Navigate to ‘Work Code’, press . 2. Select ‘All Work Codes’ and press . 3. Navigate to the work code you want to edit . and select it by pressing 1 Edit Delete 4. Select ‘Edit’ and press .
2.6.4 CLOCKING WITH A WORK CODE Make sure that the terminal is set to the desired In/Out status. Press the Work Code button (the default button is F5). Select a work code from the list and press . After this the user needs to identify himself with fingerprint, RFID badge or pin code. 2.7 DAYLIGHT SAVING TIME It is possible to have your terminal automatically change time for summer and winter time. There are two different ways to do this: by date/time, or by week/ day.
ENGLISH Daylight Saving Setup End Date Daylight Saving Setup Start Date 03/29 Start Date 03/29 Start Time 02:00 Start Time 02:00 End Date 10/24 End Date 10/24 End Time 02:00 End Time 02:00 Confirm (OK) 10. Select ‘End Date’, press Cancel (ESC) 11. Enter the date when daylight saving time . ends. Confirm by pressing . 12. Select ‘End Time’, press . End Time Confirm (OK) Cancel (ESC) 13. Enter the end time. Confirm by pressing .
Daylight Saving Setup Daylight Saving Setup Daylight Saving Setup Start Month 3 Start Day Start Week 5 Start Time 02:00 Start Time 02:00 Sunday End Month 10 End Month 10 Start Time 02:00 End Week 5 End Week 5 End Month 10 End Day End Week 5 End Time Start Day 7. Select ‘Start Week’, and press Select the week number in the month. In our example we need to select week number 5.
ENGLISH 2.8 CUSTOM USER ROLES There are two standard user roles in the terminal: Normal User and Super Administrator. It is also possible to define custom roles. These custom roles (“User Defined Roles”) allow to grant access to certain functions of the terminal. Creating custom user roles can only be done by the Super Administrator. Create a new Custom User Role: Main Menu User Role User Defined Role 1 User Mgt. User Defined Role 1 Enable Defined Role User Role User Defined Role 2 Name COMM.
2.9 SHORT MESSAGE SERVICE The terminal can be used for internal communications purposes. You can create short messages that will be displayed for one or more specific users, or everyone in the company. The message will appear on the screen when the user identifies themselves to the terminal. Only the Super Admin user can create these messages.
ENGLISH 2.10 CUSTOMISE THE FUNCTION KEYS The terminal has 8 user definable function keys. You can link these keys to different actions. If your employees regularly perform a specific action that you want to keep track of, you can link this action to one of the function keys. You can also use the keys to directly access a specific element of the menu. 2.
Punch State Value F6 Punch State Value Please input (0 ~ 250) 6 Function Confirm (OK) F6 Punch State Value Punch State 6 Function Punch State Name Name Set Switch Time Set Switch Time Cancel (ESC) 7. Since values 0 ~4 are already pre-defined in the Safescan TA Software, please enter a value between 5 and 250. 8. Select ‘Name’, press your Punch action. Set Switch Time . Fill in the name of 9. It is also possible to set a switch time for this punch state.
ENGLISH 2.13 ACCESS CONTROL The Safescan TA-8015 / 8025 / 8035 models are equipped with basic access control capabilities. You can link your terminal to an electric lock, a door sensor, an alarm and a door opening switch. Employees can open a door linked to the device by punching (clocking). It is possible to trigger an alarm in some situations (door left open, coming in under duress, unrecognised user). Please refer to the connection schematics below and Appendix 1.
2.13.3 CREATE AN ACCESS GROUP PLEASE NOTE: Each time a group is added, this group should be referenced in the combined verification list. If it is not, users belonging to this group will not be able to use door access, i.e. open the door. Main Menu Access Control Access Groups Access Control Access Control options New Group USB Manager Time Schedule All Groups Attendance Search Holidays Short Message Access Groups Work Code Combined Verification Autotest Duress Options 2.
ENGLISH 2.14 HOLIDAYS You can define several holiday periods and link them with a specific time schedule Access Control Holidays Time Schedule 01/50 Access Control options Add Holidays Sunday 00:00 23:59 Time Schedule All Holidays Monday 00:00 23:59 Holidays Tuesday 00:00 23:59 Access Groups Wednesday 00:00 23:59 Combined Verification Thursday 00:00 23:59 Duress Options Search Time Period (1-50) 1. From the ‘Access Control’ screen, select ‘Holidays’ and press . 2.
2.16 DURESS OPTIONS It is possible to select one or several verification (identification) modes that will trigger an alarm. It is also possible to set the time between the moment the user clocks in or out and the moment the alarm starts. Access Control Combined Verification Access Control options 1 01 00 00 00 00 Time Schedule 2 02 00 00 00 00 Holidays 3 03 00 00 00 00 Access Groups 4 01 00 00 00 00 Combined Verification 5 01 00 00 00 00 Duress Options 1.
ENGLISH 3. DESCRIPTION OF ALL FUNCTIONS AND MENU ITEMS PLEASE NOTE: Your Safescan TA Terminal comes with the optimal settings already factory pre-configured. Changing some of the settings of the machine may cause problems with the device operation. Unless you are certain of the changes you are making, do not change the settings of the device. When in doubt, please contact Safescan’s technical support department for assistance. 3.1 USER MANAGEMENT This section contains user-related functionalities.
4.31. DHCP. Enable DHCP 4.3.2. IP Address. Fill-in an IP address for your device if DHCP is not enabled. 4.3.3. Subnet Mask. Fill-the address of the subnet mask if DHCP is not enabled. 4.3.4. Gateway. Fill-the address of the gateway if DHCP is not enabled. 5. ADMS. The device can use the ADMS settings to communicate with computers over the internet. For the moment, even if the functionalities are implemented, the device does not use it. 5.1. Enable Domain Name.
ENGLISH 3.5 PERSONALIZE Change settings of the system according to your personal preferences. 1. User Interface 1.1. Language - Select the language of the terminal. 1.2. Lock Power Key - You can choose to disable the power-off button, to prevent unwanted power off of the terminal. If the option is unchecked, you can switch off the terminal by holding the power button for 3 seconds. If the option is checked, it is not possible to switch off the terminal by pressing the power button. 1.3.
3.7 ACCESS CONTROL All access control related settings 1. Access Control Options 1.1. Door Lock Delay (s). Set the number of seconds the lock stays unlocked after opening. 1.2. Door Sensor Delay (s). Set the number of seconds the door can stay open before triggering the alarm. This will only function if a sensor is connected to the terminal. 1.2. Door Sensor Type. Select the type of sensor to use with the terminal. 1.3. Door Alarm Delay (s).
ENGLISH 2. 3. 4. 5. Public Messages - Displays a list of all public messages stored in the terminal. These messages can be viewed, edited, or deleted. Personal Messages - Displays a list of all personal messages stored in the terminal. These messages can be viewed, edited, or deleted. Drafts Messages - Displays a list of all draft messages stored in the terminal. These messages can be viewed, edited, or deleted. Message Option 5.1. Message Show Delay (s) - Select the amount of time a message is displayed.
APPENDIX - DOOR ACCESS CONTROL SCHEMATICS PLEASE NOTE: ALWAYS USE A QUALIFIED ENGINEER TO INSTALL DOOR ACCESS CONTROL ON THE TA TERMINAL 1. Share power with the lock 12V 12V AGND AGND AL + AL + AL NC - COM + AL - + FR 107 - NC LOCK NC COM NO - NO SENSOR SENSOR AGND AGND BUTTON BUTTON + FR 107 + - NO LOCK 2.
3. Other connections 12V AGND AL + AL - DC POWER + + - Alarm NC COM NO Door Sensor SENSOR AGND BUTTON Exit Button www.safescan.
