COUV 23227999-2 A (T).book Page 2 Jeudi, 5. août 1999 9:25 09 FACSIMILE MACHINES PHONEF@X INTERNET 390-i / 395-i / 440-i / 445-i User manual This product is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.
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Liasse 23228000-2 A (T).book Page 1 Jeudi, 5. août 1999 9:26 09 TABLE OF CONTENTS CHAPTER 1: INSTALLATION......................................................................................................1 1. 2. 3. 4. CHAPTER 2: DIRECTORY ............................................................................................................5 1. 2. 3. 4. 5. CHAPTER 3: Fax transmission ..............................................................................................................
Liasse 23228000-2 A (T).book Page 2 Jeudi, 5. août 1999 9:26 09 CHAPTER 7: RECEPTION MODES ...........................................................................................24 1. 2. 3. CHAPTER 8: ADVANCED COMMUNICATION FUNCTIONS .............................................25 1. 2. 3. 4. CHAPTER 9: Manual mode.................................................................................................................... 24 Automatic mode with answering machine.............................
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Liasse 23228000-2 A (T).book Page 1 Jeudi, 5. août 1999 9:26 09 CHAPTER 1: INSTALLATION 1. UNPACKING THE UNIT Check the presence of the following items: Main unit Power adapter Telephone handset Telephone cable Paper User manual 2. OUTPUT PAPER You may use any standard plain paper (A4 format photocopying paper, approx. 80 g/m2). However, for optimal print quality results, we suggest you use the type of paper recommended by the manufacturer.
Liasse 23228000-2 A (T).book Page 2 Jeudi, 5. août 1999 9:26 09 FOR 440-I / 445-I MODELS 1 2 1 2 2 3 3 Snap the paper holder (1), in the two slots (2)at the top of the sheet feeder. Open the feeder cover (3). 4 Prepare a stack of plain paper (100 sheets maximum). Place the paper stack into the feeder (4). Close the feeder cover (3). Use only new paper that is not torn, crumpled or curled. Never reload the feeder during printing.
Liasse 23228000-2 A (T).book Page 3 Jeudi, 5. août 1999 9:26 09 4. SETTING UP THE UNIT ACCESSING THE MENUS ACCESSING THE MAIN MENU: Press the MENU key. Menu MOVING WITHIN THE MENUS: Press the or arrow to select the previous or the next line in the menu. Press the OK key to access the following menu. Press the C (CORRECTION) key to return to the previous menu. Press the key (START) to confirm and exit from the current menu. Press the key (STOP) to exit from the current menu.
Liasse 23228000-2 A (T).book Page 4 Jeudi, 5. août 1999 9:26 09 RINGING TONE You can choose between 4 different tones or NO RINGING TONE and adjust the volume of the ringing tone chosen. Press MENU, 2, 3 and OK. Select the desired ringing tone (N° 1 to 4 or NO RINGING TONE) using the and navigation keys. To adjust the volume of the tone, press + keys. When the tone and volume suit you, press the OK key.
Liasse 23228000-2 A (T).book Page 5 Jeudi, 5. août 1999 9:26 09 CHAPTER 2: DIRECTORY 1. CREATING A NEW RECORD To access this menu, press MENU, 1, 1 and OK. Your fax machine creates a new record. You can now record your contact’s details. Note: you can cancel creation of the record at any time by pressing the STOP key. ENTERING THE CONTACT’S NAME Using the alphabetic keyboard, enter your contact’s name. You can correct your entry using the Press the OK key. key.
Liasse 23228000-2 A (T).book Page 6 Jeudi, 5. août 1999 9:26 09 2. CONSULTING, EDITING OR DELETING A RECORD SELECTING A RECORD IN THE DIRECTORY Press MENU, 1, 3 and OK. Note: the contacts are recorded in alphabetical order in the directory. There are two ways o selecting a record: • Selection by name Example: find the SMITH record in the directory: - Enter the letters S,M and I, your fax machine looks it up.
Liasse 23228000-2 A (T).book Page 7 Jeudi, 5. août 1999 9:26 09 • WITHOUT MEMO: if there is a voice message associated to the record, it is deleted. At this point, you can define certain "privileged" contacts you call frequently and personalise their incoming calls: - with a special ringing tone, - by choosing a special mailbox number, - on a particular cordless handset. Select an option using the or keys: • PHONE CALL: If the number associated to the record is a phone number.
Liasse 23228000-2 A (T).book Page 8 Jeudi, 5. août 1999 9:26 09 CHAPTER 3: TELEPHONE FUNCTIONS(*) Your machine is programmed in the factory to operate on tone dialling electronic telephone exchanges. 1. USING THE HANDSET Pick up the receiver. Type your party’s number. The screen displays the number dialled. Notes: You can dial the number before lifting the receiver. You can call from the directory (see Calling from the directory of this chapter). 2.
Liasse 23228000-2 A (T).book Page 9 Jeudi, 5. août 1999 9:26 09 4. ANSWERING A CALL Your telephone rings and the LINE icon flashes. Pick up the receiver and speak. To end the conversation, hang up. 5. REDIALLING ONE OF THE LAST TEN NUMBERS CALLED Your fax machine allows you to redial one of the last ten numbers called. Press the REDIAL key. If necessary, use the navigator and keys to select a number among the last ten called.
Liasse 23228000-2 A (T).book Page 10 Jeudi, 5. août 1999 9:26 09 10.USING A CORDLESS HANDSET You can use the machine with one or several cordless handsets. To do this, you must use the "Cordless Telephone Kit" delivered with your machine, or purchase it from your dealer (depending on the model). You then have a phone system featuring telephone, fax, cordless phone, answering machine and copier. The following functions are available: REGISTERING A CORDLESS HANDSET Press MENU, 6, 1 and START.
Liasse 23228000-2 A (T).book Page 11 Jeudi, 5. août 1999 9:26 09 CHAPTER 4: FAX 1. FAX TRANSMISSION SCANNING MODE There are three modes for scanning your documents: • NORMAL mode is used when the document is of good quality and does not contain small details. • FINE mode is used when the document contains small characters or illustrations. • PHOTO mode is used when the document is a photo. The selected resolution mode is shown by the FINE and PHOTO icons.
Liasse 23228000-2 A (T).book Page 12 Jeudi, 5. août 1999 9:26 09 TRANSMISSION TO MULTIPLE RECIPIENTS Place the document in the fax machine feeder. Dial the name or number the first recipient. Press the key to enter the name or number of the next recipient. Repeat the procedure for all the recipients you wish to send the document to (10 maximum). Press the START key. Notes: by pressing the DIRECTORY key, you can quickly access a number.
Liasse 23228000-2 A (T).book Page 13 Jeudi, 5. août 1999 9:26 09 STOPPING THE TRANSMISSION OF A FAX Press STOP. Press the STOP key again to confirm you want to stop the transmission in progress. 2. FAX RECEPTION: FAX ANSWERING MACHINE Your fax machine has a reception memory that allows the reception of faxes or E-mails even if there is no paper. To receive faxes automatically, the FAX icon should be lit. If this is not the case, press Tel. Fax TAD.
Liasse 23228000-2 A (T).book Page 14 Jeudi, 5. août 1999 9:26 09 Remote retrieval of fax messages: Dial your number on the remote fax machine. Press the * key during the welcome message, then enter the 4-digit code. The machine delivers the voice messages. At the end of the messages and during the beeps: Press keys 8 and 0. Your machine will then retransmit all the faxes received in memory. Activate the fax machine as soon as you hear the fax tone.
Liasse 23228000-2 A (T).book Page 15 Jeudi, 5. août 1999 9:26 09 CHAPTER 5: INTERNET 1. SUBSCRIPTION AND ACCESS PROVIDER SUBSCRIPTION (DEPENDING ON MODEL) Your machine already includes a free E-Mail account. In order to use it and create your own permanent E-Mail address: Fill in the Internet subscription form provided with your machine. Insert this form into the document feeder (as if you were sending a fax).
Liasse 23228000-2 A (T).book Page 16 Jeudi, 5. août 1999 9:26 09 2. SENDING/RECEIVING VIA THE INTERNET CONNECTING TO THE INTERNET When your fax connects to the Internet, it: • sends all the Internet-faxes lined up for transmission to the recipient's mailboxes, • receives all the Internet-faxes located in your personal Internet mailbox. Note: the actual fax-document itself is sent as an E-mail attachment.
Liasse 23228000-2 A (T).book Page 17 Jeudi, 5. août 1999 9:26 09 SENDING A DOCUMENT TO ANOTHER FAX This menu allows you to send a document to another fax (which does not have any Internet functions), via the Internet. It also allows you to convert all the documents received with your E-Mails. In order to benefit from this offer, you have to subscribe to this service, filling in the subscription form provided with your machine. Insert the document in the paper feeder.
Liasse 23228000-2 A (T).book Page 18 Jeudi, 5. août 1999 9:26 09 - THE NUMBER OF CALLS: the number of times per day that the unit should connect to the Internet. - THE LAST CALL: the time of the last connection for the day (this setting is displayed only if you set the number of calls to 2 or more). Press OK to confirm.
Liasse 23228000-2 A (T).book Page 19 Jeudi, 5. août 1999 9:26 09 To activate this service: Press MENU, 9, 7 and OK and choose one of the following with the or keys: • WITH (service enabled): enter the PIN code (security code), which is given to you upon registration to this service. • WITHOUT (service disabled). Press OK to confirm.
Liasse 23228000-2 A (T).book Page 20 Jeudi, 5. août 1999 9:26 09 CHAPTER 6: ANSWERING MACHINE 1. SET-UP ACTIVATING YOUR ANSWERING MACHINE The TAD icon should be lit. If this is not the case, press the Tel. Fax TAD key. DISABLING YOUR ANSWERING MACHINE The TAD icon should be off. If this is not the case, press the Tel. Fax TAD key. Note: The TAD icon flashes in the following two cases: • no announcement recorded, • the answering machine memory is full: delete the VOICE messages.
Liasse 23228000-2 A (T).book Page 21 Jeudi, 5. août 1999 9:26 09 ANNOUNCEMENT FOR THE SIMPLE ANSWERING MACHINE RECORDING THE SIMPLE OGM Press MENU, 4, 1, 2 and OK. Proceed in the same way as for recording the first answering machine message. LISTENING TO THE SIMPLE OGM Press MENU, 4, 2, 2 and OK. Your fax machine plays the message you have recorded. 4. MESSAGES PRESENCE OF MESSAGES The status of the "VOICE MESSAGES" lamp tells you if messages have come in: • "VOICE MESSAGES" off: no messages.
Liasse 23228000-2 A (T).book Page 22 Jeudi, 5. août 1999 9:26 09 LISTENING TO A LOCAL MESSAGE To listen to a local message, proceed in the same way as for an incoming message. 6. CALL SCREENING The call screening function allows you to listen to a message while it is being recorded. • In "WITH CALL FILTERING" mode you hear the messages being recorded on your answering machine: - you can take the call by picking up the receiver, - you can adjust the volume of the SPEAKER using the keys.
Liasse 23228000-2 A (T).book Page 23 Jeudi, 5. août 1999 9:26 09 You can carry out the following operations over a remote telephone: Whilst listening: • pause or resume message listening by pressing • go on to next message, by pressing . . • go to the beginning of the message, by pressing • go back to the previous message, by pressing . twice. After listening: • delete received messages, by pressing and .
Liasse 23228000-2 A (T).book Page 24 Jeudi, 5. août 1999 9:26 09 CHAPTER 7: RECEPTION MODES Press the TEL FAX TAD key at least once to configure the reception mode you want: 1. MANUAL MODE TEL icon lit, FAX and TAD icons off. Your machine acts as a telephone. You use this mode when the fax traffic is low. Upon receiving an incoming call, the unit rings.
Liasse 23228000-2 A (T).book Page 25 Jeudi, 5. août 1999 9:26 09 CHAPTER 8: ADVANCED COMMUNICATION FUNCTIONS 1. DEPOSIT AND RETRIEVAL (ACTIVE POLLING) PLACING A DOCUMENT IN DEPOSIT A document is left in your fax machine or of one or more recipients, who can obtain the document by calling your fax machine using the POLLING function. The document is thus transmitted to the requesting fax machine. You can deposit your document in the feeder or in memory.
Liasse 23228000-2 A (T).book Page 26 Jeudi, 5. août 1999 9:26 09 2. TRANSMISSION WAITING QUEUE This function allows to manage pending operations (scheduled transmission, deposit, retrieval). PRINTING THE LIST OF PENDING OPERATIONS It can be useful to print the list of pending operations before a modification (deletion, transmission, modification).
Liasse 23228000-2 A (T).book Page 27 Jeudi, 5. août 1999 9:26 09 3. PERFORMING OPERATIONS FROM ANOTHER EXTENSION Several operations can be performed from another extension (in tone dialling mode) on the line (note: if the extension is configured for pulse dialling, press * in order to switch to tone dialling mode).
Liasse 23228000-2 A (T).book Page 28 Jeudi, 5. août 1999 9:26 09 TX MAILBOX (PRIVATE MODE) VIA MENU 73 AND MAILBOX POLLING VIA MENU 74. ACCESSING YOUR MAILBOX To access voice messages, press VOICE MESSAGES. To access fax messages, press FAX MESSAGES. Enter the mailbox number (between 1 and 5) and press OK. • If you have not locked your mailbox (MEM ACCESS = WITHOUT), you hear your voice messages or your fax are printed.
Liasse 23228000-2 A (T).book Page 29 Jeudi, 5. août 1999 9:26 09 CHAPTER 9: OTHER FUNCTIONS 1. PHOTOCOPIES The unit can be used as a photocopier: Insert the document to be copied in the document feeder, as for transmission. Choose the resolution mode for local copying of photographic documents by pressing FINE PHOTO. If you do not select PHOTO mode, the photocopies will be in FINE mode. Press START. The machine can make 1 to 99 copies of a document. Press MENU, 5, 8 and OK.
Liasse 23228000-2 A (T).book Page 30 Jeudi, 5. août 1999 9:26 09 LOCKING ACCESS TO MESSAGES Press MENU, 8, 2 and OK. Select the desired option (WITH or WITHOUT) with the or navigator keys and press OK to confirm your choice. WITHOUT: Local access to messages is made without entering the retrieval code. WITH: Local access to messages is only possible after entering the retrieval code. ACCESSING LOCKED MESSAGES Depending on the case, press VOICE MESSAGES or FAX MESSAGES.
Liasse 23228000-2 A (T).book Page 31 Jeudi, 5. août 1999 9:26 09 8. SPECIAL RINGING (FOR AUSTRALIA ONLY) If you subscribe to a special ringing service from your telephone company, you must activate DUAL RING (MENU 86) to use this function. Your fax machine will signal voice calls with the normal ringing tone, and fax transmissions with a special ringing tone. In the case of a fax transmission, your fax machine will automatically answer the call after 2 rings and receive the fax.
Liasse 23228000-2 A (T).book Page 32 Jeudi, 5. août 1999 9:26 09 CHAPTER 10: APPENDICES 1. REPLACING CONSUMABLES Ink ribbon and ribbon gauge consumables are already installed in the machine. You will eventually have to replace them. To do so, refer to the instructions in the following paragraphs. INK RIBBON The ink ribbon enables the unit to print on normal paper. Only use an ink ribbon that matches the manufacturer’s specifications.
Liasse 23228000-2 A (T).book Page 33 Jeudi, 5. août 1999 9:26 09 3 3 OR 2 2 Remove the worn ink ribbon from its housing. Position the ink ribbon over its housing under the rear cover Insert the ink ribbon without removing the adhesive strip (2): • position the right end of the main roller onto the retractable axis. • position the left end of the main roller onto the left axis. 4 4 OR 2 2 Pull off the adhesive strip (2) from the ink ribbon .
Liasse 23228000-2 A (T).book Page 34 Jeudi, 5. août 1999 9:26 09 INK RIBBON GAUGE The gauge enables screen display, after printout, of the remaining ink ribbon. 6 7 Remove the gauge compartment flap (7): • slide the flap back, then • lift the front part of the flap to remove it from the main unit. Remove the worn gauge from its housing. 7 8 9 Remove the (pre-cut) gauge (9) from the ribbon gauge card (8).
Liasse 23228000-2 A (T).book Page 35 Jeudi, 5. août 1999 9:26 09 9 9 11 1 11 OR 11 1 11 Close the rear cover: press down on both sides of the cover (11) simultaneously, until the two latches (1) click into place.
Liasse 23228000-2 A (T).book Page 36 Jeudi, 5. août 1999 9:26 09 2. TECHNICAL PARAMETERS To access the technical parameters, press MENU, 8, 3 and START. The technical parameters are shown in a list which the user can scroll with the or navigation keys. 01 DIALLING: Choice of the type of dialling (pulse or tone). 02 TX HEADER: Transmission to the recipient of your name, fax n°, the date and time: this information appears on the header of the fax he receives. 03 TX LOCK UP: Slow transmission speed.
Liasse 23228000-2 A (T).book Page 37 Jeudi, 5. août 1999 9:26 09 4. TRANSMISSION REPORT CODES The result of each transmission is given by the logs (transmission/reception) and by the communications report. In the case of an incident, one of the codes described below is used: PHONEFAX COMMUNICATION ERROR CODES Code 01 - No reply Call later. Code 02 - No fax reply, number may be wrong Check the recipient’s number. Code 03 - STOP You pressed STOP during the communication.
Liasse 23228000-2 A (T).book Page 38 Jeudi, 5. août 1999 9:26 09 Code 44 - Cannot connect to the POP3 server Cannot connect to the POP3 server to receive mail, the service is temporarily unavailable. If the error occurs systematically, check the Internet e-mail and server parameters. Code 45 - Internet service provider disconnected The service is temporarily unavailable; try again later. Code 46 - SMTP server disconnected The SMTP server to send mail is disconnected.
Liasse 23228000-2 A (T).book Page 39 Jeudi, 5. août 1999 9:26 09 PROBLEM SOLUTION OVERHEATING • The last documents printed have a lot of black smears, the temperature of the printer is too high. Wait a few moments for it to cool. GAUGE EMPTY • You probably forgot to replace the gauge when you replaced the printer ribbon. MISSING GAUGE • Remove the gauge housing cover and make sure the gauge is present and correctly positioned.
Liasse 23228000-2 A (T).book Page 40 Jeudi, 5. août 1999 9:26 09 • • • • • • • Facsimile transmission and reception Call progressing mode Full Numeric Handsfree Answering Recording Device Fax Answering Device PC Printing (GDI Protocole) Internet Access Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform to the standards for which approval was granted. 3. 4. 5. 6. 7. 8.
Liasse 23228000-2 A (T).book Page 41 Jeudi, 5. août 1999 9:26 09 Your terminal is approved only for use with compatible switchboards including those which do not provide secondary proceed indication. If you would like a list suitable switchboards, contact BT on 0800 800 152. If you do have a compatible switchboard it cannot be guaranteed that the apparatus will operate correctly under all possible conditions of connection.If you have any difficulties, contact BT on 0800 800 152.
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Liasse 23228000-2 A (T).book Page 43 Jeudi, 5. août 1999 9:26 09 DETACHABLE GUIDE Your TAD security code : * • To go to next message, press . • To go to beginning of message, press . • To go back to previous message, press • Delete received messages by pressing twice. and . • To record your announcement, press and to stop the recording of your announcement, press any key. • To listen to your announcement, press . • To switch on your answering machine, press .
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COUV 23227999-2 A (T).book Page 5 Jeudi, 5. août 1999 9:25 09 TO ORDER RIBBONS AND PAPER RIBBON AND GAUGE CARD You can use the following ribbons : • the TTR 815 ribbon prints over 230 pages (*), whatever the contents of the documents printed. • the TTR 816 (for the 440i / 445i models only) ribbon prints over 350 pages(*) with CCITT n°1-type printed pages.
