User manual

18 Chapter 3. Telephone Book
3. Telephone Book
With the
}
key, you can access the telephone book
functions. You can store new entries, search for entries as
well as set and edit groups. Your fax machine’s memory
will hold approximately 200 entries; the exact number
depends on the length of the names and numbers.  e
entries can be up to 20 characters in length.
Saving New Entries
1 Press
}
.
2 Select add name with
¾
and confi rm by press-
ing OK.
3 Enter a name using the letter keyboard. To enter
capital letters, press
+
and the desired key simultane-
ously. You may add a space by pressing the
½
key.
 e symbols are displayed directly above the letter
keys. To enter symbols, press the blue key and the
corresponding letter key simultaneously. It is not
possible to insert a symbol in the fi rst space for a
name. Confi rm with OK.
4 Enter the number using the number pad. Confi rm
with OK.
5 Select the speed for fax transmissions to this recipi-
ent. Normally you can select the highest speed. When
poor connection quality is known beforehand—with
an overseas fax recipient, for example—you should
select a slower speed in order to save time and tele-
phone costs for the automatic adjustment.
Using the Telephone Book
1 Press
}
.
2 Select search with
¾
and confi rm by pressing
OK.
3 Enter the initial letters or select an entry from the list
by using
¾
.
4 Press START.
Editing Entries
1 Press
}
.
2 Select modify with
¾
and confi rm by pressing
OK.
3 Enter the initial letters or select the entry you would
like to change with
¾
. Confi rm with OK.
4 Change the stored name, the number and the trans-
mission speed. Move the cursor with
¾
. Delete
individual letters or numbers with C, or with
\
.
5 Confi rm the changes by pressing OK.
Deleting Entries
1 Press
}
.
2 Select cancel with
¾
and confi rm by pressing
OK.
3 Enter the initial letters or select the entry you would
like to delete with
¾
, then press OK.
4 Confi rm the deletion by pressing OK.
Quick Search
You can access the stored directory entries by using the
letter keyboard. If your fax machine is in the root menu,
enter the initial letters or the name of the desired entry.
Your fax machine will show you the telephone book
entries for the corresponding letters. Select the desired
number by pressing
¾
. Press START.
Groups
You can combine several telephone book entries into a
single group. If you select this group as the recipient of
a fax or an SMS message, the transmission is sent to all
the members of the group (see the chapter entitled Fax /
Broadcasting). Your fax machine can store ten diff erent
groups.
Creating Groups
1 Press
}
.
2 Select add list with
¾
and confi rm your se-
lection by pressing OK.
3 Enter a name for the group. Confi rm your entry by
pressing OK.
4 Press
}
and add entries from the telephone
book. Enter the initial letters or make your selection
with
¾
. Confi rm by pressing OK. Press
}
and add additional recipients to the group. Termi-
nate the entry process by pressing OK.
5 Enter a group number from
1
to
9
and confi rm
your entry by pressing OK.  e group is now saved.