TELECOM SAGEM FAX 4440 MF 4461 Instruction booklet
Dear customer For your security and comfort, we urge you to carefully read the chapter Security, page 1 before any use. By buying this multifunction machine, you have opted for a SAGEM quality product. Your device satisfies the different specifications of a modern office automation tool. This machine allows you to scan and fax in color and black and white, to print and copy in black and white. You can connect the MF 4461 multifunction device to your PC (Microsoft Windows 98SE/ME/2000/XP).
Contents Dear customer Consumables Security Security directives Positions of Safety labels on the machine Symbols for the main power switch Certification Environment The packaging Batteries and rechargeable batteries The product Software use license Definition License Property Duration Warranty Responsibility Development Applicable law Registered trademarks Prohibited reproductions Installation Location conditions Cautions of use Paper recommendations Loading paper in the main unit tray Handling of pape
1 - Contents Fax 4440 / MF 4461 Printing the functions guide Printing the logs Print the list of setups Lock the machine Lock the keyboard Lock the numbers Lock the SMS service Read the counters Sent pages counter Received pages counter Scanned pages counter Printed pages counter Display the consumables status Calibrate your scanner Directory Creating subscribers record Creating subscribers list Modifying a record Deleting a record or a list Printing the directory WLAN network (Model MF 4461) Type of rad
Electrical specifications Environmental specifications Peripheral specifications Consumable specifications 61 61 61 62 - III - 1 - Contents Fax 4440 / MF 4461
1 - Security - Certification - Environment - Licence Fax 4440 / MF 4461 Security Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground.
Positions of Safety labels on the machine The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the EP cartridge. Symbols for the main power switch In accordance with IEC 60417, this machine uses the following symbols for the main power switch: - means POWER ON. - means POWER OFF. Certification The tagging attests to the product's compliance with the demands of the R&TTE 1999/5/EC directive.
1 - Security - Certification - Environment - Licence Fax 4440 / MF 4461 Environment The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal.
Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. The purchase price of this product will be refunded.
1 - Security - Certification - Environment - Licence Fax 4440 / MF 4461 Applicable law This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court. Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.
2 - Installation Fax 4440 / MF 4461 - Never try to modify the machine. This could cause a fire hazard or an electric shock hazard. - Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports. Such items create fire hazards or electric shock hazards. - Prevent water and any other liquid from spilling on the machine or near to it.
Fax 4440 / MF 4461 2 - Installation Terminal description Front side Commands panel Document feeder Paper output Smart card insertion point Fold-down stop for paper delivery Master USB connection (USB key) (Model MF 4461) Manual input tray Manual paper feed setup guides Paper tray Cartridge access cover Back side Paper jam cover Master USB connection (USB key) (Model MF 4461) Slave USB connection (for PC) (Model MF 4461) Power supply cord connection Additional telephone cable socket Telephone ca
2 - Installation Fax 4440 / MF 4461 Command panel Fax 4440 1 27 28 29 31 32 2 3 33 ABC DEF GHI JKL MNO PQRS TUV WXYZ 4 26 5 25 6 23 7 ECO 22 21 20 19 18 17 16 15 14 13 FAX SM S COPY 10 9 8 MF 4461 1 27 28 29 30 31 32 2 3 33 ABC DEF JKL MNO 4 26 GHI 5 25 TUV PQRS WXYZ 6 24 7 ECO FAX 22 21 20 19 18 17 16 15 14 13 10 SM S 9 STOP PRINT 12 COPY 8 SCAN 11 1. Screen. 16. Key 2. Digital keypad. 17. Key OK: confirms the displayed selection. 3.
Accessing terminal menus All terminal functions and settings are available via the menu and are associated to a specific menu command. For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all terminal menus, sub-menus and their identification number). Two methods are available to access menu items : a step by step method or a shortcut method. To print the functions list with the Step by step method: 1 Press on .
2 - Installation Fax 4440 / MF 4461 Packaging contents 1 initialisation card The packaging contains the items listed below: Multifunction device Device installation 1 Unpack the device. 2 Install the device respecting the security notices stated at the beginning of this booklet. 3 Remove all stickers from the machine. 4 Remove the plastic protection film from the screen. 5 Place the control panel in front of the machine, insert the control panel in its back slots (A).
4 Take a paper stack, pull the paper off and align it on a flat surface. You can use paper weighing between 60 and 105 g/m2. 1 Remove the paper feed cassette completely. 5 Put the paper stack in the feed cassette (200 sheets for 80 g/m² paper for instance). 6 Put the feed cassette back in its location. Cartridge installation 1 Stand in front of the machine. 2 Push the left and right sides of the cover and pull it at the same time towards you. 2 Push the lower panel down until it clicks.
2 - Installation Fax 4440 / M F 4461 Paper delivery stop 3 Connect the power cord to the device. Plug the power cord to outlet on the wall Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down. 4 Press the On/Off button to turn on the device (I position). 5 After initialisation, "WAITING FOR INIT" appears on the screen.
Paper insertion in the manual input tray Before inserting paper, refer to paragraph Paper recommendations, page 7. The manual input tray allows you to use various paper formats with greater weightings than the one used in the paper feed cassette (refer to paragraph Consumable specifications, page 62). Only one sheet or envelope can be fed at a time. You can use paper, which weights between 52 and 160 g/m². 1 Spread the manual feed guides to the maximum.
Copy 5 Choose with the buttons or the printing option (see examples below) depending on the copy mode that you want: - Mosaic mode : 1 Page to 1, 2 Pages to 1, or 4 Pages to 1. Confirm with the OK button. Your machine has the function to make one or more copies. You can also setup several parameters in order to make copies at your will. MOSAÏC Copy mode Output Analyzed sheets Simple copy In this case, the default parameters are applied.
Resolution setup DEBUT BEGIN. OFFEUILLE SHEET The RESOLUTION parameter allows you to setup the photocopy resolution. 841 - ADVANCED FCT/COPY/RESOLUTION 1 Choose the resolution with the buttons according to the following table: Parameter or Low resolution. AUTO Standard resolution for documents containing text and graphics. QUALITY TEXT Optimal resolution for documents containing text. PHOTO Optimal resolution for documents containing photographies.
3 - Copy Fax 4440 / MF 4461 Paper tray selection Top and bottom printing margins setup The Automatic selection can have two meanings depending on the paper format defined on the paper trays. The following table describes the different cases. If you want to, you can offset the lateral margins of the document towards the top or the bottom during printing. Default tray Same paper format in the trays 1 Setup the top / bottom margins offsets (by 0.5 mm steps) with the buttons and .
Fax Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps. This function allows for example: • to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission. • to control the communication progress in case of uncertain numbers, etc. This chapter describes all the fax processing and configuration functions.
4 - Fax Fax 4440 / MF 4461 5 You may enter the time you wish to transmit the document next to the current time and press OK. 6 If you wish to modify the document feed type, select one of the options FEEDER or MEMORY, then press OK. 7 If you wish, you may enter the number of pages of your documents before transmitting. Default tray set to Manual : Manual tray paper format Main tray paper format A4,Letter and Legal A4,Letter and Legal The fax is printed on manual tray.
Printing fax messages stored in the memory The printing is not possible on A5 paper format. 381 - FAX / FAX ANSW. / PRINT 1 If you have defined an access code for your fax answering machine, enter it and press OK. Documents received and stored in the memory are printed. Fax rerouting This function is used to reroute faxes received to a directory contact. To use this function, you have to perform two operations: 1 Activate rerouting. 2 Set the rerouting address of the fax.
4 - Fax Fax 4440 / MF 4461 • • • queue, Print a document in storage, waiting to be transmitted or in deposit, Print the waiting queue, in order to get the status of each document in the queue, by either: - queue order number, - document name or number, - scheduled transmission time (fax), - operation type regarding the document: transmission from memory, delayed transmission, deposit, - number of pages of the document, - document size (percentage of space stored in memory) Cancel a transmission request i
Creating an MBX 71 - MAILBOXES / CREATE MBX Printing the MBX list 1 Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK. 2 Select option MAILBOX CODE and press OK. Value 0000 is always displayed. Enter the code of your choice, if needed, and press OK. 3 Select option MAILBOX NAME and press OK. 4 Enter this MBX’s S.I.D. (20 characters max.) and press OK. 75 - MAILBOXES / PRT MBX LIST The list gives the status of each MBX.
4 - Fax Fax 4440 / MF 4461 Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function. Setting the machine for document deposits, you must define the type: • SIMPLE- it may be polled only once from the memory or feeder, • MULTIPLE- it may be polled as many times as necessary from the memory.
SMS Sending an SMS 1 Press the Thanks to the SMS button, you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMScompatible devices. The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from (e.g. France 160 characters, Italy 640 characters).
6 - Parameters/Setup Fax 4440 / MF 4461 Parameters/ Setup Type of network You can setup your machine as you like depending on the use. You will find in this chapter description of the functions. To select the type of network: You may connect your fax to either a PSTN or private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient. 251 - SETUP / TEL.
Language This setting enables you to choose the menu language of your choice. By default, the multifunction machine is set to English. 203 - SETUP / GEOGRAPHICAL / LANGUAGE 1 Select the required language using then press the OK key to confirm. 2 To exit this menu, press and , .
6 - Parameters/Setup Fax 4440 / MF 4461 Number of copies To use the economy period: 32 - FAX / ECO TRANS. 1 Enter the call number and confirm with OK. 2 Adjust the contrast and confirm with OK. 3 Select the feed type, FEEDER or MEMORY and confirm with OK. 4 You may enter the number of pages before transmission and confirm with OK.
Technical Parameters Parameter As delivered your machine is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters. 10 - RX header If this parameter is on, all documents received by your fax will include the subscriber’s header with his name, number (if available) fax print date and the page number. 11 - RX speed Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.
6 - Parameters/Setup Fax 4440 / MF 4461 Printing the functions guide Lock the machine The printing is not possible on A5 paper format. 51 - PRINT / FUNCTIONS LIST This function prevents non-authorized people from accessing the machine. An access code will be required every time someone wants to use the device. After each use, the device will lock automatically. Before that you have to enter a lock code. 1 Press on and enter 51 with the digital keypad. The printing of the functions guide starts.
2 Press key OK to confirm. 3 Enter the four-digit locking code again to confirm it. 4 Press key OK to confirm. Printed pages counter To view the number of pages printed on your machine: 824 - ADVANCED FCT / COUNTERS / PRINTED PG When a code is already registered in the machine, you will have to enter this registered code first before you can type and register a new one. 1 Press on , enter 824 with the keyboard. 2 The number of printed pages appears on the screen. 3 Quit this menu by pressing the button.
7 - Directory Fax 4440 / MF 4461 Directory 3 CALLED NUMBER: use ou to select from existing records the contacts of your list and confirm with OK. Repeat this operation for each subscriber you want to add to your list. 4 Enter the LIST NUMBER assigned to your list with the digital keypad or accept the displayed number, and confirm with OK. Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists.
WLAN network (Model MF 4461) Radio ad-hoc network You can connect your machine to a PC using a USB cable or make a wireless connection (via radio) with a PC or network. In an ad-hoc network, the devices communicate directly with each other without passing through an access point. The speed of communication across the whole radio network is as fast as the weakest connection in the network.
2 - WLAN network (Model MF 4461) Fax 4440 / MF 4461 Connect your WLAN adaptor 281 - SETUP / WLAN / ASS. CONFIG. 1 Type in , select the menu SETUP using the keys or and confirm with OK. 2 Select WLAN using the keys t or s and confirm with OK. 3 Select ASS. CONFIG. using the keys t or s and confirm with OK. 4 Select NEW NETWORK using the keys t or s and confirm with OK. Your machine belongs to a new generation of terminals that you can incorporate into a WLAN network using a WLAN USB key.
3 Select PARAMETERS using the keys or and confirm with OK. 4 Select IP ADDRESS using the keys or and confirm with OK. 5 The dumber of your IP address will appear in the format 000.000.000.000. Enter the new IP address for your machine in the format displayed and confirm with OK. 6 Exit this menu by pressing the key. 2826 - SETUP / WLAN / PARAMETERS / MODE 1 Type in , select the menu SETUP using the keys or and confirm with OK. 2 Select WLAN using the keys or and confirm with OK.
2 - WLAN network (Model MF 4461) Fax 4440 / MF 4461 9 Select WITHOUT SECURITY and confirm with OK. 10 Select IP CONF.: MANU and confirm with OK. 11 Enter "169.254.0.2" in the field IP ADDRESS and confirm with OK. 12 Enter "255.255.0.0" in the field SUBNET MASK and confirm with OK. 13 Enter "0.0.0.0" in the field GATEWAY and confirm with OK. 14 At the end of this process, you return to the main menu of ASS. CONFIG. 15 Exit this menu by pressing the key.
USB memory key (Model MF 4461) You can connect a USB memory Key on the front side of your machine.
9 - USB memory key (Model MF 4461) Fax 4440 / MF 4461 Analyse the USB memory key content enter the desired number of copies with the digital keypad and confirm with OK. Select the printing format: A4 or 10x15 and confirm with OK. Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5 Quit this menu by pressing the After a period of inactivity, your machine will return to the main menu.
PC Features (Model MF 4461) 2 An installation procedure is automatically run (Auto run). 3 A screen titled COMPANION SUITE PRO LL appears. This screen allows you to install and uninstall the software, access the product's user guides or browse the CD-ROM contents. 4 Place your cursor on PRODUCT INSTALLATION and confirm with left-click of the mouse. 5 The Products Installation screen appears. Place your cursor on FULL and confirm by left-click with the mouse.
10 - PC Features (Model MF 4461) Fax 4440 / MF 4461 6 After restart, the InstallShield Wizard screen shows the progress of the assistant preparation. You can stop the procedure at any time by clicking on the CANCEL button. 12 The final installation is ready to be executed. 13 Click on the INSTALL button. 14 A screen informs you of the installation progress. 7 When the assistant finishes, the welcome screen appears. 15 The Companion Suite Pro software is installed on your PC.
4 Select FIND THE APPROPRIATE DRIVER FOR MY HARDWARE (RECOMMENDED). Click on the NEXT button. 5 Select the location where the system has to look for the driver. Only the CD-ROM DRIVES checkbox has to be ticked. Click on the NEXT button. The search takes a few moments. 6 A window informs you that the driver has been located. Click on the NEXT button. 7 A screen informs you that the XML interface software has been installed. Click on the FINISH button. The ADD HARDWARE assistant window appears.
10 - PC Features (Model MF 4461) Fax 4440 / MF 4461 Uninstall the software from your PC 3 The next screen shows the list of compatible hardware found on the network. Run the programs removal from the menu START > PROGRAMS > COMPANION SUITE > COMPANION SUITE PRO LL > UNINSTALL. 1 A preparation screen appears. You can make another search on the network by clicking on the REFRESH button. Remark: A hardware device may not appear in the list in which case click on the NOT IN THE LIST button.
5 You need to restart your system at the end of the procedure. Close all open programs, select YES, I WANT TO RESTART MY COMPUTER NOW and click on the FINISH button. Graphical presentation Run the application by clicking on the MF Director icon located on your desktop or from the menu START > PROGRAMS > COMPANION SUITE > COMPANION SUITE PRO LL > MF DIRECTOR. Multifunction Terminal's Supervision By default, MF DIRECTOR is displayed with dark blue rounded shape.
10 - PC Features (Model MF 4461) Fax 4440 / MF 4461 MF Monitor Scan To Graphical presentation The setup of this tab, becomes the default setup for the scanner. Run the application by clicking on the MF Monitor icon located on your desktop or from the menu START > PROGRAMS > COMPANION SUITE > COMPANION SUITE PRO LL > COMPANION MONITOR. Remark: The function SCAN TO can only be used if the application is running. If this is not the case, activate it. 1 Select the Scan To tab.
Analysis with Scan To Character recognition software (OCR) Run the application by clicking on the MF Director icon located on your desktop or from the menu START > PROGRAMS > COMPANION SUITE > COMPANION SUITE PRO LL > MF DIRECTOR. The character recognition function allows to create a usable data file for desktop applications from a hardcopy document or from a picture. The character recognition only works for printed characters, such as printer outputs or typed text.
10 - PC Features (Model MF 4461) Fax 4440 / MF 4461 Address book DIRECTOR. The address book enables you to store the numbers of the contacts you call the most frequently. The purpose of this function is to facilitate dialing your contact’s number when you want to send an SMS or fax. If you want, you can print the list of numbers stored in the Directory. You also have the possibility of creating groups of contacts from the Address book.
Manage the address book Import or export a directory When you are working in the directory, you can perform different operations: Import a directory - print a list of contacts in your address book, - delete a contact or a group in your address book, - search for a contact or a group of contacts in the address book using the first letters of the name, - check the datasheet of a contact or a group in order to modify it.
10 - PC Features (Model MF 4461) Fax 4440 / MF 4461 Fax communications Send a fax The fax communication enables you to: Send a fax from the hard disk or the terminal - send documents as faxes from the scanner of your terminal, from the hard disk or from the screen of your PC, 1 Click the icon of the window MF DIRECTOR. 2 Click NEW then click FAX.
Send a fax from application Receive a fax This method is used to directly send a document you have created using a desktop software without printing it beforehand. The window MF Manager and MF Director show, using different messages, the reception of a fax. The icon is displayed at the bottom of the window MF Manager and the icon appears in the task bar. 1 From your desktop software, select FILE > PRINT. You can automatically print faxes on reception.
10 - PC Features (Model MF 4461) Fax 4440 / MF 4461 The send memory (items sent) Fax parameters The sent memory is used to keep all faxes you have sent. The information in the send memory is: Access to fax parameters - the recipient of the fax, - the date the fax was created, 1 Click on the icon - the date the fax was sent, - the size of the fax. 2 Select TOOLS > OPTION > FAX. 3 Make the adjustments require, referring to the description of parameters below and click OK.
Description of the tab FAX PARAMETERS Cover sheet The cover sheet is part of a fax document automatically generated by your terminal, on which there is information concerning the sender, the recipient, the date, the time sent, comments, etc... This page may be sent alone or in front of a fax document, but always at the same time as the document. A document may be sent with a cover sheet from the multifunction terminal or from the central processing unit.
Fax 4440 / MF 4461 10 - PC Features (Model MF 4461) Description of the tab COVER PAGE Field Name of the cover sheet Either the name of the page selected by default or the page you have selected to use. Sender You can enter information concerning the sender. Destination: Name, Company, Department You can enter information concerning the recipient.
Creating a cover page template ADVANCED OPTIONS, select resolution FINE as shown below: Creating a cover page creates a template which fields (fax number, comment, subject and so on) will be automatically filled by the Fax Application depending on the information provided for each recipient of a document. To create this cover page template, there are two major steps: • First step : Create a background image with the logos and the layout that you wish.
10 - PC Features (Model MF 4461) Fax 4440 / MF 4461 SMS Communication OPTIONS, select resolution FINE as shown below: Sending SMSs is via the modem of your Multifunction Laser. For more details, refer to the User Manual of your Multifunction Laser. The SMS service is available depending on the countries and the operators. Your PC Kit can be used to easily send faxes to a single recipient or to multiple recipients using the distribution groups.
Item field LIST OF RECIPIENTS. Your send request can then be checked, if necessary, in the outbox. Action 8 SMS preview. 9 SMS manager directories. Follow-up of SMS Send an SMS SMS communications are monitored by means of: 1 Click on the icon SMS of the window MF DIRECTOR. 2 Click on NEW then on SMS. - an outbox, - a sent item memory, - an outbox log. These services make it possible to have complete information on the terminal activity with regard to communications.
10 - PC Features (Model MF 4461) Fax 4440 / MF 4461 The sent item memory (items sent) The sent item memory is used to keep a copy of all SMS messages you have sent. The information in the sent item memory is: - the SMS recipient, - the date of creation of the SMS, - the date of sending of the SMS, - the size of the SMS. SMS Parameters Access to SMS parameters 1 Click the icon SMS of the window MF DIRECTOR. 2 Select TOOLS > OPTIONS > SMS.
Maintenance 5 Unpack the new cartridge and insert it into the slot as indicated in the diagram below. Service General information For your safety, it is imperative to refer to the security directives presented in chapter Security, page 1. 6 Close the cover. The following message appears: To ensure that your machine is kept in the best conditions, it is recommended that you periodically clean the inner parts.
11 - Maintenance Fax 4440 / MF 4461 Printer cleaning then, UNKNOWN CARD REMOVE CARD If the C button is pressed while the smart card is being read, the machine displays: ACTION CANCELLED REMOVE CARD Dust, dirtiness and paper debris on the external and internal surfaces of the printer can affect its operation. We advise that it is cleaned regularly. Printer external cleaning Clean the external part of the printer with a soft cloth soaked in mild detergent.
Paper jam correctly placed. When printing, a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam. In case of a paper jam in the machine, the following message appears: PAPER JAM EXTERNAL TRAY 1 Open the paper jam cover located at the back of the machine. 2 Remove the jammed sheet of paper and close the cover. 5 Replace the paper tray in the machine.
11 - Maintenance Fax 4440 / MF 4461 Miscellaneous issues Transmission from memory When turning on the terminal, nothing is displayed on the screen. Check the connection between the power cord and the outlet. You have the choice between: • waiting until the transmission takes place at the given time, • restarting the transmission using the transmission queue.
Code 0D - Transmission failed Ask the sender to resend the document. Code 13 - Memory full Your fax can no longer receive since its memory is full. There are too many received unprinted documents or too many documents in the transmission line. Print the received documents and delete or transmit immediately the documents in the transmission line. Code 14 - Memory full Received document memory full. Print all received documents.
11 - Maintenance Fax 4440 / MF 4461 Specifications Physical specifications Dimensions: Weight: 447 x 386 x 344 mm 13 kg Electrical specifications Power supply: Electric consumption: Single phase 220-240 V - 50/60 Hz - 4.
11 - Maintenance Fax 4440 / MF 4461 Consumable specifications Reference paper Scanner : Printer : Inapa tecno SPEED A4. Ricoh T6200 A4 Toner cartridge Reference CTR 360 CTR 365 Specifications are subject to changes for improvement without notice.
