SAGEM MF 3505 MF 3525 / MF 3625 User manual S
WELCOME You have just acquired a new generation communications terminal from SAGEM and we congratulate you on your choice.This multi-function terminal will meet all your professional requirements.
Contents CONTENTS 1 INSTALLATION 1-1 Installing your terminal 1-1 Installation requirements 1-1 Unpacking the box 1-4 Unpacking the additional paper tray (depending on model or option) 1-5 Unpacking the duplex-unit (depending on model or option) 1-6 Description 1-7 Installing the removeable parts 1-8 Installing the scanner paper tray 1-8 Installing the printer output stacker 1-9 Installing the printer paper tray 1-10 Loading paper 1-11 Adjusting the original document output tray 1-13 Loading paper in m
Contents Deactivating the Email Function 4 DIRECTORY (MODEL B) Creating subscribers record 4-2 4-2 Adding a list Adding or deleting a number from the list 4-3 4-5 The file structure Procedure 4-6 4-7 Consulting a record or a list 4-5 Modifying a record or a list 4-5 Deleting a record or a list 4-6 Printing the directory 4-6 Importing a directory 4-6 Exporting a directory 4-8 OPERATION 5-1 Copying 5-1 Local copy Specific copy settings 5-1 5-3 Document depositing Choosing the resolution/contra
Contents (toner and drum ) Cleaning Servicing Scanner calibration 6-1 6-14 6-17 6-17 Printer errors Scanner incidents Miscellaneous incidents Machine packing and transportation 6-18 6-22 6-24 6-25 Unit characteristics 6-26 Incidents 6-17 Characteristics 6-26 7 SAFETY 7-1 -III-
Contents The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with Directive 89/336/EC. The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC.
Console Model A 1. Key : stops current printing. 2. Key : help in terminal use. 3. Key : local photocopy. 4. Key : reduce or enlarge. 5. Key PC : scan to PC / scan to FTP. 6. Key : double sided printing 7. Key : selection of colour mode. 8. Key : scan resolution. 9. Key : contrast setting. 10. Scan resolution (Fine (Fin), SFine (Super Fin), Photo). 11. Icon : color mode selected. 12. Recto/Verso print indicated : * On : duplex mode activated. * Out : printing mode deactivated. 13.
Console Model B 1. Key : stops current printing 2. Key : help in terminal use. 3. Key : local photocopy. 4. Key : reduce or enlarge. 5. Key PC : scan to PC / scan to FTP. 6. Key : scan to e-mail (sending of Internet fax). 7. Key : double sided printing 8. Key : selection of colour mode. 9. Key : scan resolution. 10. Key : contrast setting. 11. Scan resolution (Fine (Fin), SFine (Super Fin), Photo). 12. Icon "Ligne" : * On : communication in progress. * Falshing : communication setting up. 13.
1 INSTALLATION INSTALLING YOUR TERMINAL INSTALLATION REQUIREMENTS A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics. • Choose a location that is well ventilated. • Make sure that you do not block the aeration grill located on the left side of the terminal.
Installation • Make sure there is no chance of ammonia or other organic gasses being generated in the area. • The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed. • Make sure that the printer is not exposed to direct sunlight. • Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.
Installation • Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal. • Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.
Installation UNPACKING THE BOX Take the protection profiles, the packing material and the machine out of the shipping box. Check that the following parts are in the box.
Installation UNPACKING THE ADDITIONAL PAPER TRAY (DEPENDING ON MODEL OR OPTION) Remove the plastic bags and check for the parts illustrated below.
Installation UNPACKING THE DUPLEX-UNIT (DEPENDING ON MODEL OR OPTION) Remove the plastic bags and check for the parts illustrated below. Installation guide Duplex-unit Cardboard box Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model or option), page 1-16).
Installation DESCRIPTION Document feed tray for scanning Adjustable paper guide Original document output stacker Access handle Flatbed scanner Scroll scanner (ADF) Chip card reader Console Printer output stacker Printer Manual paper feed tray Second paper tray (optional) (500 pages) Printer paper feed tray Parallel PC port (depending on model) USB Port LAN cable socket (depending on model) On/Off button Power socket Mains lead (depending on country) Toner drum/cartridge (pre-installed in p
Installation INSTALLING THE REMOVEABLE PARTS This section details the installation of the terminal’s removable parts. INSTALLING THE SCANNER PAPER TRAY Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose.
Installation INSTALLING THE PRINTER OUTPUT STACKER Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.
Installation INSTALLING THE PRINTER PAPER TRAY Laying the tray with the left and right clips to the printer, slowly press the tray until it has dicked against the bottom of the notches (as shown in the drawing).
Installation LOADING PAPER Remove the cover from the printer paper tray. Press the paper size guide inside the tray on the right, in order to push both paper size guides to the left or to the right. Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead paper, be sure to place the paper printed side up. Secure the stack of paper by pushing the paper size guides against the right and left edges of the stack.
Installation Caution - Do not add paper to the tray whilst the machine is printing Paper useable in the printer : Printer paper tray 60 to 90 g/m2 Manual feed 60 to 160 g/m2 Replace the printer paper tray cover.
Installation ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop. LOADING PAPER IN MANUAL MODE When printing on special paper, such as 60 to 160 g/m2 maximum color paper or transparent file (laserprinter compatible), you should load the paper manually, up to 10 sheets maximum. Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the printer.
Installation Adjust to the size of the paper or film using the paper size guide 1 or 2.
Installation INSTALLING THE (DEPENDING ON SECOND PAPER TRAY MODEL OR OPTION) 1. Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place. 2. Position the printer above the additional paper tray unit. Align the coupling pins of the additional paper tray unit with the corresponding notches in the bottom of the printer. 3. Remove the paper tray cover. 4.
Installation Remark : always get hold of the paper tray with both hands when removing it or putting it back into the additional paper unit. INSTALLING (DEPENDING THE DUPLEX-UNIT ON MODEL OR OPTION) After installation and connection, the duplex-unit will enable you to print, receive faxes or to receive local photocopies in mode. Switch off your terminal and pull out the mains plug. Take the duplex unit out of its box and remove the protective film.
Installation Insert the two plastic clips (B) in the two slots (A) provided for this purpose. B E Hold the module in its housing, tip the access door to the two blue-coloured locking clips backwards.
Installation Hold the duplex unit in position and press the two blue coloured clips firmly, one after the other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal. A Once the module is locked in position, close the door. The module is now ready to operate. Reconnect the mains plug and power the terminal using the mains switch located on the left hand side.
Installation CONNECTIONS A B C E D Make sure the y g On/Off switch is in position o (Off).
Installation TELEPHONE AND LAN CONNECTION (MODEL B) LAN connection (depending on model). Plug end of the LAN cord (as provided by your network administrator) into the socket (C) of your terminal and the other end into your local network port dedicated to your terminal. POWER LINE CONNECTION AND SWITCH ON Caution - Refer to safety procedures in the chapter on Safety. Plug the end of the mains power cord (E) into the socket (D) of the terminal and the other end in the wall outlet.
2 GETTING STARTED NAVIGATION METHODS PRESENTATION The navigator gives you access to the menus visible on screen. The navigator This navigator has 4 keys and allows you to move within the menus available on your machine.
Getting started Moving within the menus To Use key Select the next line in a menu. Symbol used OK Select the previous line in a menu. Confirm entry and go to the following menu. Return to the previous menu. C Confirm and exit from the current menu. Exit without confirming from the current menu. Moving within a data entry field To Use key Move to the right. Move to the left.
Getting started To Use key Confirm your entry. Symbol used OK Delete a character by moving the cursor to the left. C Confirm your entry and return to the initial screen. The display screen The screen has two lines of 16 characters. The cursor shows the line you selected. 2 DIRECTORY 3 SETUP For menus with more than two choices, use the (hidden) lines of the menu (5,6 etc.). ACCESS arrow of the navigator to obtain the next TO FUNCTIONS Access to functions may be achieved in two ways.
Getting started When in the selected menu, use the or navigator arrows to move the cursor in front of the required sub-function. 51 FUNCTIONS LIST 52 LOGS Validate your choice by pressing OK. Caution - The Duplex version cannot be used to print the guide. Therefore it can only be printed on one side. Direct access by number You may print the functions list to find out the number of a function. From the stand-by mode: Press successively the key and dial the number of the required function.
Getting started MAIN MENU 8: ADVANCED FCT Functions 80 OK 81 OK 811 OK 812 OK 82 OK 823 OK 824 OK 825 OK 826 OK 84 OK 841 OK 842 OK 843 OK 844 OK 845 OK 846 OK 85 OK 851 OK 852 OK 854 OK 855 OK 856 OK 86 OK A. - - - - - CALIBRATION LOCK LOCKING CODE LOCK KEYBD. COUNTERS SCANNED PAGE DUPLEX SCAN PRINTED PG PRINTED SHT COPY RESOLUTION ZOOMING ASSEMBLED ORIGIN CONTRAST LUMINOSITY SCAN. & PRINT PAPER PAPER TRAY S.
Getting started MODEL B MAIN MENU 1: DIRECTORY Functions 11 OK 12 OK 13 OK 14 OK 15 OK 16 OK 161 OK 162 OK 17 OK 18 OK - - Function description NEW CONTACT NEW LIST MODIFY CANCEL PRINT SAVE/LOAD SAVE LOAD IMPORTATION EXPORTATION Enter a new contact in the directory Enter a relay broadcast list Modify a record or a list Delete a record or a list Print the directory Store the directory on a chip card Save the directory to a chip card Load the directory from a chip card Enable directory importation by e
Getting started MAIN MENU 3: FAX Functions 391 OK 392 OK 393 OK Function description ACTIVATION Rerouting activation Choice your destination Printing activation of rerouting fax DESTINATION COPY Page p. 5-6 p. 5-7 p.
Getting started MAIN MENU 8: ADVANCED FCT Functions 84 OK 841 OK 842 OK 843 OK 844 OK 845 OK 846 OK 847 OK 85 OK 851 OK 852 OK 853 OK 854 OK 855 OK 856 OK 86 OK A. B. - - - COPY RESOLUTION ZOOMING ASSEMBLED ORIGIN CONTRAST LUMINOSITY BINDING SCAN. & PRINT PAPER PAPER TRAY PAPER SAVE S.
3 SETTING YOUR MACHINE MAIN SETTINGS At machine powerup, the screen displays: FRI 31 DEC 23:59 PLEASE WAIT Fine Sfine Photo You have to set the date and time, telephone network, language parameter and verify the other parameters listed below. Date/Time At any moment you may change the date and time on your terminal.
Setting your machine Your terminal number/your name (depending on model) This field allows you to type the name of your terminal: it is the name that appears when you print your terminal parameters list. Remark : The number field is not used. Leave it empty. To save your terminal number and your name: 22 OK - SETUP / NUMBER / NAME The number field appears, press on OK. Enter your name (20 characters max) then press OK to confirm.
Setting your machine Print fax messages stored in the memory 381 OK - FAX / FAX ANSW. / PRINT If you have defined an access code for your fax answering machine, enter it and press OK. Documents received and stored in the memory are printed. Duplex printing (depending on model) This function is only available if you have previously installed the duplex module and the additional paper tray at the back of your terminal.
Setting your machine TECHNICAL PARAMETERS As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters. To set the technical parameters: 29 OK - SETUP / TECHNICALS Select the desired parameter and confirm with OK. With the keys or , modify the parameter settings by following the table below and press OK.
Setting your machine Parameter 76 ATTACHME NT FORMAT Setting 1 - IMAGE 2 - PDF Model Signification Default format of document sent on the Internet : B PDF : monochrome or colour IMAGE : monochrome (TIFF) or colour (JPEG) 77 - LAN SPEED AUTO 100 FULL 100 HALF 10 FULL 10 HALF B To define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN).
Setting your machine LOCAL AREA NETWORK (LAN) SETTINGS (MODEL B) Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).
Setting your machine IP address 2542 OK - SETUP / LOCAL NETWORK / IP ADRESSE Enter the IP address of your terminal and press OK to confirm. Sub-network mask 2543 OK - SETUP / LOCAL NETWORK / SUBNET MASK. Enter the sub-network mask of your terminal and press OK to confirm. Gateway address 2544 OK - SETUP / LOCAL NETWORK / GATEWAY Enter the IP address of the network gateway and press OK to confirm.
Setting your machine Locking Fax Server Parameters This function allows you to lock the fax server access. 833 OK - ADVANCED FCT / FAX SERVER / LOCK Entering the access locking code 8331 OK - ADVANCED FCT / FAX SERVER / LOCK / CODE VERROU Enter your previous four-digit interlock code on the keypad and validate by pressing the OK key. Enter the new four-digit interlock code and validate by pressing the OK key. Confirm the new four-digit interlock code and validate by pressing the OK key.
Setting your machine MESSAGE SERVICE AND THE INTERNET (MODEL B) Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox). Before worldwide transmission, you must: • check that all initialisation parameters correspond to those provided by your ISP, • perform the proper settings, if needed, for the Internet connection.
Setting your machine Access to servers parameters 922 OK - INTERNET / INIT. PROVIDER / SERVERS Enter SMTP, press OK. Enter POP3, press OK. Enter DNS 1 (primary), press OK. Access to the authentification SMTP parameters 923 OK - INTERNET / INIT. PROVIDER / SMTPAUTHENT. In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK key. In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC.
Setting your machine You should then complete the following MENUS on your fax machine: 91 SUPPLIER PROVIDER 1 MESSAGE SERVICE 9211 EMAIL ID demo jt 12 9212 EMAIL PASSWORD ***** 9213 E-MAIL ADR demo2@gofornet.com SERVERS 9221 SMTP mail.gofornet.com 9222 POP3 mail.gofornet.com 9223 DNS 1 103.195.014.001 9224 DNS 2 103.195.014.002 SMTP AUTHENT. 9231 ACTIVATION With or Without Your terminal is now configured.
Setting your machine Standard settings Your machine has two types of settings that let you define: • The type and frequency of the connection to your ISP. SET TIMES an Internet connection is established every day at 9:00 am, 12:30 am and 5:00 pmA PERIODIC an Internet connection is established every 3 hours1. (default value) ON DEMAND an Internet connection is established at your request by IMMED. ACCESS (refer to paragraph Network Connection, page 3-14) A.
Setting your machine Selecting the print mode for the deposit notice 944 OK - INTERNET / SETTINGS / DEPOSIT NOTI Select one of the deposit notice options WITH, WITHOUT, ALWAYS or ON ERROR and press OK to confirm. Selecting the E-mail Return Adress 945 OK - INTERNET / SETTINGS / RETURN ADRESS Enter the Email adress and validate by pressing OK. Printing the Network Settings 946 OK - INTERNET / SETTINGS / PRINT The Internet settings are printed.
Setting your machine To transfer the E-Mails to a PC: Select option WITH PC TRANS. and press OK to confirm. Enter the E-Mail address of the computer you wish to transfer your E-Mail and press OK to confirm. Select your option from the table below and press OK to confirm. Menu Description SEND ALL MAILS All E-Mails are sent to the PC. UNUSABLE ATTAC The fax machine polls and prints the usable E-mails and transfers to the PC mailbox all the E-mails containing attachments it cannot use.
Setting your machine Immediate Connection There are two methods to immediately connect to the Internet: Access through the menu: 93 OK - INTERNET / IMMED ACCES Direct access: Press the key three times, or twice if no BIS appears. Programmed connection An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings (refer to paragraph Standard settings, page 3-12).
Setting your machine 3-16
4 DIRECTORY (MODEL B) Your fax lets you create a directory by memorising subscriber records and subscriber lists. • Your machine can store up to 500 subscriber records with names and phone numbers. • You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.
Directory (Model B) CREATING SUBSCRIBERS RECORD Remark : The field TEL (subscriber fax number) only appears if the fax is activated. For each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be completed: • Contact NAME, • TEL and fax number of contact, • E-mail address, example: dupont@messagerie.com, (depending on model), or • FTP address, example: 134.1.22.
Directory (Model B) If necessary, enter the file destination directory (when this field is not completed, the files are stored directly under the root) of the FTP server (for example: server name / Durand). Define the attachment format (Image or PDF) OK. A number allocated to your contact will be automatically displayed on the screen. If you do not want to use this number, it can be modified by entering another number, then validating with OK key.
Directory (Model B) There are three ways detailed in the table below, to choose and add one or more subscribers to your list. Then confirm your choice by pressing OK. From ... Procedure With the alphanumeric keypad enter the first subscriber’s name letters of your subscriber’s name and continue until the whole name is displayed on the screen. Enter directly the subscriber’s ID number. subscriber’s ID number Press key subscribers directory or then select by means of the keys .
Directory (Model B) ADDING OR DELETING A NUMBER FROM THE LIST 13 OK - DIRECTORY / MODIFY Select the subscriber list (L) by means of the or keys and validate your choice with OK. Press OK to display the ENTER ABR. NUM. field, and add or delete the subscriber as shown in the table hereafter: To ... Procedure Enter the subscriber ID number you wish to add and confirm with OK. add Repeat this step for each added subscriber you want to add.
Directory (Model B) DELETING A RECORD OR A LIST 14 OK - DIRECTORY / CANCEL The directory appears in alphabetical order. Use the or keys to select the subscriber record or subscribers list (L) you wish to delete and confirm with OK. Press again OK to confirm your deleting. The record or list is deleted from the directory. PRINTING THE DIRECTORY You may print all the numbers stored in the directory, including all the existing subscriber records or subscriber lists (or 53 OK).
Directory (Model B) Your contacts’ fax number, without spaces or dots, can be up to 30 characters Fax number long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails. E-mail address Your contacts’ e-mail address. Can be up to 80 characters long, but must not comprise the field separator character. Any other characters may be used in this field, which can also be left blank.
Directory (Model B) Caution - Importing a new directory completely overwrites any existing directory entries on the fax machine. Once your fax machine has a complete directory, we advise you to disable importing in order to protect the data already on the fax. To disable importing: 17 OK - DIRECTORY / IMPORTATION Select WITHOUT to prevent users from importing a directory.
5 OPERATION COPYING Your fax offers to print out one more copies of one or more pages. If the duplex module (depends on model) is installed on your terminal, you can make duplex mode photocopies. LOCAL COPY Standard copy Position the document (refer to paragraph Document depositing, page 5-5). Press key twice.
Operation ORIGINAL FORMAT · FINAL FORMAT DUPLEX/DUPLEX · DUPLEX/DUPLEX ONE SIDE · DUPLEX/DUPLEX DUPLEX/DUPLEX · ONE SIDE ONE SIDE · ONE SIDE "Sophisticated" copy Position the document (refer to paragraph Document depositing, page 5-5). Press key . Enter the required number of copies and confirm with the OK key. select the scan modes1 DUPLEX->DUPLEX (Front/Rear) or SIDE->DUPLEX or DUPLEX->SIDE or SIDE->SIDE and confirm with the OK key.
Operation SPECIFIC COPY SETTINGS When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to paragraph Scanner calibration, page 6-17. Moreover, a high number of controls let you improve the copy quality. Scanner settings 841 OK - ADVANCED FCT / COPY / RESOLUTION The Resolution parameter adjusts the photocopying resolution. Select High Speed, Quality or Photo resolution using keys or , then validate the choice with the OK key.
Operation You can also directly adjust the desired contrast using the key, press this key several times until 845. the required adjustment is obtained without using 846 OK - ADVANCED FCT / COPY / LUMINOSITY The LUMINOSITY parameter is used to make your original document lighter or darker. Adjust the brightness required using keys , then validate the choice with the OK key.
Operation 855 OK - ADVANCED FCT / SCAN. & PRINT / FLATBED MARG If you want to offset the side margins of your document to the left or to the right when scanning with your flat scanner: Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys and . Validate by pressing the OK key. 856 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG If you want to offset the side margins of your document to the left or to the right. Adjust the offset of the left/right margins (in 0.
Operation From the flat scanner. Using the handle, lift up the document feeder tray. Put your document, with the printed face Scanner origin down on the scanner window. The scanner origin is located at your end, to the left, as shown opposite. Once the operation is complete, lift the document feeder tray and recover your document. CHOOSING THE RESOLUTION/CONTRAST Resolution You have 4 modes for document transmission.
Operation Contrast You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it. To set the contrast: Press as many times as necessary to choose the desired contrast, as shown by the position of a cursor. DIALLING From the directory Dialling alphabetically Enter the first letter of your subscriber’s name with the alphanumeric keypad, add the remaining letters until your subscriber’s name is complete.
Operation Using the last number dialled key You can redial one number among the ten last numbers you just dialled before. Press the key. The display show the last Email adress that has been used. Use the or keys of the navigator to select an other Email adress. To multiple numbers You may dial to send a document simultaneously to multiple call numbers. Caution - This may be achieved only if the machine is parametered to send from the memory (refer to paragraph Document feed type, page 3-4).
Operation 393 OK - FAX / REROUTING / COPY Using the keys or within the navigator select the COPY option (local printout of the information relayed to your system) either WITH or WITHOUT. Confirm with the OK key. TRANSMITTING OVER THE FAX SERVER (DEPENDING ON OPTION) You can send telecopies to a fax machine which is compatible with your terminal.
Operation Sending a colour document to an E-mail address Position the document (refer to paragraph Document depositing, page 5-5). Press the key and enter the addressee’s E-mail address or choose your dialling mode (refer to paragraph Dialling, page 5-7). Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/ contrast, page 5-6). Press the key. The document is scanned and memorised, it will be sent at the time of Internet connection.
Operation Select the scanner to use to scan your document. SCANNER ADF (scroll scanner) or FLAT SCANNER (refer to paragraph Description, page 1-7). Validate with OK key. Select B&W SCAN to send a black and white document or COLOR SCAN to send a color document, and validate with OK key (this setting can be changed at any time during the send procedure, using the colour key). Enter the name of the attachment and validate with OK key.
Operation Simply put the file in an FTP server : Put the document in one of the scanners (refer to the Positioning the document paragraph, page 5-1). Press key PC. A choice screen is displayed. Select Scan to FTP with keys or then press OK key. Enter the FTP address of the server or select it from the directory by pressing the key. Enter the name of the FTP user (operation prohibited when the address is in the directory).
Operation TRANSMISSION WAITING QUEUE This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc. It allows you to: • consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber’s telephone number.
Operation Consult or modify the waiting queue 62 OK - COMMANDS / MODIFY In the waiting queue select the required document and confirm your choice with OK. You may now modify the parameters of the given document then confirm your modifications by pressing key . Deleting a transmission on hold 63 OK - COMMANDS / CANCEL In the waiting queue select the desired document and confirm your choice with OK.
Operation RECEPTION (MODEL B) Whatever the document received, reception is automatic at each Internet connection. Incoming documents other than fax files (Word process file, CAD, etc.) may not be opened by your fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is automatically converted by the F@X to Fax service, if you have a subscription or until computer use or automatic transfer (refer to paragraph Mail sorting, page 3-17).
Operation PRINTING THE MACHINE SETTINGS At any moment, you may print the list of your terminal’s parameter settings to control any changes possibly made to the default parameters. Printing the machine settings: 54 OK - PRINT / SETUP Your terminal prints the list of stored parameters. FONT PRINTING You can print the list of fonts installed on your terminal at any time.
Operation LOCK There are restrictions to the use of your terminal: • To lock the printing of received documents (model B) • locking the keyboard • locking the Internet settings (model B) Entering the locking code The operator access parameters are confidential; they are protected by a four-digit interlock code that the authorised operators must know. To access the locking code: 811 OK - ADVANCED FCT / LOCK / LOCKING CODE Enter your four-digit interlock code on the keypad. Confirm by pressing OK.
Operation To access the number interlocking option: 813 OK - ADVANCED FCT / LOCK / LOCK NUMBER Enter the four-digit interlock code with the keypad. Press key OK to confirm. With keys or of the navigator, select the option DIRECT ONLY. Press key OK to confirm. Locking the Internet settings (model B) This function prevents access to all the Internet settings of menu 9. As a matter of fact, any untoward change to these settings might result in repeated connection failures.
6 MAINTENANCE MAINTENANCE GENERAL To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside. For normal usage, please respect the following rules: • Never leave the cover open unless required. • Protect the machine from direct sunlight. • Do not attempt to oil the machine. • Always gently close the cover and avoid vibrations. • Do not open the cover while printing. • Never try to dismantle the machine.
Maintenance After replacing a consumable item in the printer, you need to inform the machine about its features. For this purpose, the chip card supplied with each toner cartridge must be read by the machine each time a new consumable item is installed. Replacing cartridges Replacing the toner cartridge To replace the toner cartridge, proceed as shown below. When the display shows: CHANGE TONER TO CONFIRM 1 - Open the printer cover.
Maintenance Caution - The fusing unit located inside the printer may become very hot during operation. To avoid injury - do not touch. 2 - Remove the drum/toner cartridge assembly. Caution - In order to protect the environment, do not throw away the used toner cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials. 3 - Unlock the toner cartridge by turning the blue locking clip as shown in the illustration below.
Maintenance 4 - Separate the drum cartridge from the toner cartridge. Drum cartridge Toner cartridge 5 - Remove the new toner cartridge from its box, holding it firmly in both hands.
Maintenance 6 - Shake the toner cartridges alternately in the directions shown by the arrows in the illustration below. 7 - Remove the protective plastic strip from the cartridge as shown below..
Maintenance 8 - Insert the new toner cartridge in the drum cartridge until locked in place. . Caution - Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies. Caution - Do not touch the metal parts located on the side of the toner/drum cartridge set as shown below, to prevent causing damage due to possible static electricity discharges.
Maintenance 9 - Insert the toner/drum cartridge in the printer as shown below. 10 - Close the printer cover pressing it carefully but firmly until it clicks into position. Press OK on the scanner keypad.
Maintenance Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. Green arrow The following is displayed on the scanner control panel screen: CHANGE TONER ? YES= OK - NO= C Press OK. Once the chip card has been read, the display shows: TONER OK REMOVE CARD Remove the card.
Maintenance Replacing the drum cartridge To replace the drum cartridge, proceed as shown below: When the display shows: CHANGE DRUM TO CONFIRM 1 - Open the printer cover.
Maintenance 2 - Remove the former toner/drum cartridge set. To preserve the environment, do not throw the spent drum cartridge into the dustbin. Dispose of the drum cartridge according to the local regulations in force.. Caution - The fusing unit located inside and at the bottom of the printer may become burning hot when the machine operates. Avoid touching it; you could hurt yourself. 3 - Unlock the toner cartridge by turning the blue locking clip in the direction shown in the illustration below.
Maintenance 4 - Separate the drum cartridge from the toner cartridge. 5 - Remove the new drum cartridge from its box, holding it firmly in both hands. Caution - Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.
Maintenance 6 - Insert the new toner cartridge in the drum cartridge until locked in place. 7 - Insert the toner/drum cartridge in the printer as shown below.
Maintenance 8 - Close the printer cover pressing it carefully but firmly until it clicks into position. Press the OK key on the scanner control panel. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD Insert the gauge card (supplied with the drum cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below.
Maintenance The following is displayed on the scanner control panel screen: CHANGE DRUM ? YES= OK - NO= C Press OK. Once the chip card has been read, the display shows: DRUM OK REMOVE CARD Remove the card.
Maintenance Clean the two transparent scanning windows with a soft, lint-free cloth, dampened with alcohol. Close the scanner cover. Make a copy to check that the symptoms have been cleared. Cleaning the printer Dust, dirt and paper debris on the outer surfaces and inside the printer can interfere with printer performance. Clean the printer regularly. Caution - Use a soft cloth to clean the printer. Never use abrasive or corrosive detergents. The fusing unit can become very hot during operation.
Maintenance Cleaning the paper feed roller 1 - Turn off the printer and unplug the power cord. 2 - Remove the drum/toner cartridge set from the machine. 3 - Use a soft cloth to clean the paper feed roller. 4 - Put the drum/tone cartridge set back in place and refer to the Replacing Cartridges paragraph, page 6-2. 5 - Close the printer cover, connect the power lead and power the machine using the switch located on the front left hand side.
Maintenance SERVICING For guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be done on the printer approximatly every 50,000 printed pages. Please contact your supplier for this operation. SCANNER CALIBRATION You can perform this operation when the quality of photocopied documents is no longer satisfactory. 80 OK - ADVANCED FCT / CALIBRATION Confirm your choice by pressing the OK key.
Maintenance Code 48 - Disconnection from Internet The service is temporarily unavailable- try again later. Code 49 - Cannot connect to Internet Check the call number and eventually the associated prefix of the machine. To check the Internet parameters, print them by pressing in turn the keys PRINTER , 9, 4, 5 and OK. ERRORS Error messages If the printer has one of the problems described below, the signal "On" flashes red, and you can’t use your machine temporarily.
Maintenance Message PRINTER ERROR XX Action Disconnect and reconnect the terminal. If the problem persists, contact your supplier. PAPER SIZE ERROR Check paper size (A4 / LETTER / ...). PAPER JAM UPPER RV MODULE Paper jam in top part of duplex module. Open the top access door of the module and remove the jammed sheet. PAPER JAM LOWER RV MODULE Paper jam in bottom part of duplex module. Open the bottom access door of the module and remove the jammed sheet.
Maintenance Remove any jammed sheets. A Reinstall the drum/toner cartridge set (refer to Replacing Cartridges paragraph, page 6-2). Correctly close the front and rear covers of the printer.
Maintenance Paper jam at the feeders and trays The figures below show different type of paper jam you might experience when using your machine. Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs.
Maintenance Second cassette 2 1 1 2 SCANNER INCIDENTS Scanner paper jam When a paper jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT. If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired.
Maintenance Open the scanner cover. Remove the jammed paper (A) without tearing it. A Then, close the scanner cover.
Maintenance MISCELLANEOUS INCIDENTS At switch-on nothing appears on screen Check that the mains cable is plugged in, and check the mains plug if necessary. The fax does not detect the presence of your inserted document. The message READY does not appear on the screen. At the start and during scanning, REMOVE DOCUMENT appears on the screen. Remove the document or press key . Check the thickness of the document (50 sheets of paper of 80 g/m2). Iron out the sheets if needed. Help the sheets along.
Maintenance MACHINE PACKING AND TRANSPORTATION Always use the original package when transporting the machine. Failure to do so could void the warranty. 1 - Disconnect the machine from the telephone network (depends on model) and the mains plug. 2 - Remove the connection lead to the telephone line(depends on model) and the mains lead, the document feeder tray, the printer output tray and the paper tray; pack in the original boxes.
Maintenance CHARACTERISTICS Device type: Office colour fax machine, fast operation with all Group 3 devices according to ITU-T recommendations. UNIT CHARACTERISTICS Dimensions: Width: 440 mm Depth: 460 mm (without duplex option) Height: 460 mm (without stackers and 500 sheets paper feed tray) 14 kg 220-240 V - 50-60 Hz - 4.
Maintenance File format: - Image : TIFF-F for black/white documents and JPEG for color documents - PDF : monochrome et color - PCL® 6 Emulation (A) (depending on model or option) - SG Script (PostScript® level 2 language emulation and PostScript® level 3 language emulation with configuration file)(B) (depending on model or option) Specifications may change for improvement without prior notice. A. B. PCL is a registered trademark by Hewlett Packard.
Maintenance 6-28
Safety 7 SAFETY ! SAFETY WARNING Before powering on your unit, make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit, or on the separate power supply (depending on the model). This unit must not be installed on the floor. If your unit works with a separate Power Supply, use only the one delivered with your unit; never use another power supply.
CONSUMABLES REFERENCES Toner cartridge TNR 370 : Drum cartridge DRM 370 : 251 435 803 251 435 824 CONSUMABLE CHARACTERISTICS Toner cartridge: The standard toner cartridge can produce up to 6,000 pages (when printing on A4 paper with a 5% max. black and white ratio). The initial toner cartridge can produce up to 2,000 pages (when printing on A4 paper with a 5% max. black-and-white ratio).
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