User manual

4-2
Directory (Model B)
CREATING SUBSCRIBERS RECORD
Remark : The field TEL (subscriber fax number) only appears if the fax is activated.
 For each contact record, complete the fields listed below. Only fields with the Name and
Telephone number have to be completed:
•Contact NAME,
• TEL and fax number of contact,
• E-mail address, example: [e-mail], (depending on model),
or
• FTP address, example: 134.1.22.9
Remark : If you have not entered an e-mail address, then you have the possibility of entering an FTP address (for archiving
purposes).
• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg)
• RECORD NUMBER: this number is automatically allocated by the fax (you can, none the less,
modify it). It gives you quick access to the directory,
ADDING A RECORD
11 OK - DIRECTORY / NEW CONTACT
 Your terminal has just created a new record, fill in it by first entering your subscriber’s name
then validate with OK.
Remark : you can stop the list creation at any time by pressing .
 Enter the person’s fax number and press OK to confirm.
To associate an E-mail address :
 Enter the E-Mail address of your subscriber and press OK to confirm.
 Define the attached file format (Image or PDF)
 Your subscriber’s ID number will automatically appear on the screen, if you wish to modify this
number you may do so by choosing another free number and validate with OK.
 Select the option WITH assigned key if you want to assign a letter (shortcut key) to your
subscriber. The first available letter appears by default. If you want to change it, scroll the letters
by menas of the
or  keys, and press OK to confirm.
To associate an FTP address :
 Do not enter the e-mail address.
 Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9).
 Enter the FTP user name (for example: Durand).
 Enter the PASSWORD of the FTP user.