TELECOM SAGEM MF 5402 253118335A_ENG Instruction booklet
Dear customer For your security and comfort, we urge you to carefully read the chapter Security before attempting use. In buying this multifunction machine, you have opted for a quality SAGEM product. Your device satisfies all of the different needs of a modern office automation tool. This machine allows you to scan in colour, print and copy in black and white. You can connect the multifunction device to your PC (Microsoft Windows 2000/XP/Vista).
Contents Paper insertion in the manual input tray Use of envelopes Dear customer I Consumables I Security Security directives EMC Note to users in the United States of America Declaration of Conformity EME Compliance for Canada Laser Safety Information For Europe/Asia For North America Positions of Safety labels on the machine Symbols for the main power switch Regulatory Information Certifications in Europe CE Marking Traceability Information (For EU Countries Only) Environment The packaging Batterie
MF5402 Installing the drivers using the Companion Suite Pro software Installing the drivers manually Connections Multifunction Terminal's Supervision Checking the connection between the PC and the multifunction machine Companion Director Graphical presentation Utilities and applications activation Companion Monitor Graphical presentation Device management 34 36 36 37 38 39 39 39 39 39 39 39 39 Selecting the current device Status of the connection Device parameters Removing a device 39 40 40 40 Displa
Security Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground.
EME Compliance for Canada This Class "B" digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe "B" est conforme à la norme NMB-003 du Canada. Laser Safety Information CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide may result in hazardous light exposure. This equipment complies with international safety standards and is classified as a Class 1 Laser Product.
Positions of Safety labels on the machine The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge. Symbols for the main power switch In accordance with IEC 60417, this machine uses the following symbols for the main power switch: - means POWER ON. - means POWER OFF.
Regulatory Information Certifications in Europe CE The CE mark applied to this product, symbolizes Sagem Communications SAS (hereafter designated as Sagem Communications)’s declaration of conformity with the following applicable European Union Directives, as of the dates indicated: December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equipment. December 15, 2004: Council Directive 2004/108/EC as amended.
Environment The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal. The packaging The (green point) logo indicates that a contribution is given to an approved national organization to improve the packaging salvage and recycling infrastructures.
Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. The purchase price of this product will be refunded.
Applicable law This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court. Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.
- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard. - In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters. - For environmental reasons, do not dispose of the product or expended supply wastes at household waste collection point. Disposal can take place at our authorised dealer or at appropriate collection sites.
Rules for use symbols WARNING Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety information section of this manual. CAUTION Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the Safety information section of this manual.
Terminal description Front and Back sides 1. Control panel 8. Manual input tray 2. Paper jam cover 9. Paper tray 3. Power supply cord connection 10. Cartridge access cover 4. On/Off switch 11. Fold-down stopper for paper delivery 5. Slave USB connection (for PC) 12. Paper output 6. Master USB connection (USB key) 13. Smart card insertion point 7.
MF5402 2 - Installation Command panel 1. Screen. 11. Key 2. Digital keypad. 3. Key : document analysis to the PC or a media (USB key). : stops the current operation. 12. Key : sets up the activation delay and toner save in copy mode. 4. Key : local copy. 13. Key : access to print menu (print functions list, machine settings, etc.). 5. Key : stops the current PC print job. 14. Key : analysis resolution setup. 15. Key : contrast setup. 6. Key 7. 8. 9. 10. : Validation.
Packaging contents Device installation The packaging contains the items listed below: 1 Unpack the device. 2 Install the device respecting the security notices stated at the beginning of this booklet. 3 Remove all stickers from the machine. 4 Remove the plastic protection film from the screen. Multifunction device Feed cassette paper insertion Important Before inserting paper, refer to the paragraph Paper recommendations, page 10.
assure the maximum copies per cartridge. Hold it by its handle. 3 Setup the back side feed cassette stop by pushing the "PUSH" lever (A). Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left guide. Adjust the length paper guide to the paper format by pushing lever (C). 4 Insert the cartridge in its slot by pushing it until it clicks (last move down) as shown on the picture below. 4 Take a paper stack, pull the paper off and align it on a flat surface.
Starting your device 1 Select the desired language using the buttons and confirm with OK. The setup is now complete and the functions list is automatically printed out. Device connection WARNING or Before plugging the power cord, it is imperative to refer to the Security directives, page 1. The LCD screen displays the message PAPER EMPTY if no paper has been loaded in the paper tray (see Loading paper in the main unit tray, page 10). Once paper has been loaded, printing will resume.
• • • appear on the reverse side. Set envelope by pressing the folding line of four edges properly after releasing air inside. Set envelope in a proper position after aligning in case it is bent or warped. Paper conditioning is not allowed. And it should be used under normal office environment.
Copy 5 Choose with the buttons or the printing option (see examples below) depending on the copy mode that you want: 1 Page to 1, 1 Page to 4 or 1 page to 9. Your machine has the function to make one or more copies. You can also set up several parameters in order to make copies at your will. Simple copy In this case, the default parameters are applied. 1 Place the document to be copied face down on the glass, respecting the indications around the glass. 2 Press the button twice.
2 Enter the desired number of copies and confirm with the OK button. 3 Choose the paper tray AUTOMATIC or MANUAL with the buttons or , then confirm with the OK button. Important Copying in ID Card mode is only possible on A4 (original document size < A5) or Letter (original document size < Statement) paper size. Make sure that the selected paper tray uses the correct paper size. Special setup for the copying Setups done through this menu become the device default setups after you confirm.
Analysis origin setup Paper tray selection If you want, you can change the origin of the scanner. The Automatic selection can have two meanings depending on the paper format defined on the paper trays. The following table describes the different cases. By entering new values for X and Y in mm (X < 209 and Y < 280), you move the analysed area as shown on the diagram below. Default tray Same paper format in the trays 843 - ADVANCED FCT/COPY/ORIGIN 1 Press , enter 843 using the keypad.
Top and bottom printing margins setup If you want to, you can offset the lateral margins of the document towards the top or the bottom during printing. 856 - ADVANCED FCT/SCAN. & PRINT/TOP PRINT. 1 Press , enter 856 using the keypad. 2 Setup the top / bottom margins offsets (by 0.5 mm steps) with the buttons and . 3 Confirm by pressing the OK button. 4 Quit this menu by pressing the button. Format paper setup This menu allows you to define the default paper format of the manual tray and the main tray.
Parameters/ Setup Technical Parameters You can setup your machine as you like depending on the use. You will find in this chapter description of the functions. To set the technical parameters: As delivered your machine is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters. 29 - SETUP / TECHNICALS 1 Press , enter 29 using the keypad. 2 Select the desired parameter and confirm with OK.
Printing the functions guide Important 3 Press OK to confirm. 4 With the buttons or , choose ON and confirm with OK. 5 Quit this menu by pressing the button. The printing is not possible on A5 (or Statement) paper format. 51 - PRINT / FUNCTIONS LIST Press This function prevents access to the Media service. The access code will be required every time someone wants to use the USB key functions: • analyse the contents of a connected USB key, • print from a USB key, delete files.
Display the consumables status You can read at any time the remaining toner in the cartridge. This level appears in percentage. 86 - ADVANCED FCT / CONSUMABLES 1 Press , enter 86 using the keypad. 2 The available toner percentage appears on the screen. 3 Quit this menu by pressing the button. Calibrate your scanner You can do this operation when the quality of photocopied documents is not satisfactory anymore. 80 - ADVANCED FCT / CALIBRATION 1 Press , enter 80 using the keypad. Confirm with OK.
Games Print the solution to a grid Important Sudoku 522 - PRINT / SUDOKU / PRT SOLUTION Sudoku is a Japanese puzzle. The game is in a grid format of three squares by three squares to be distributed in fields in zones of 3 × 3. Depending on the level of difficulty, more or fewer numbers are already entered at the start of the game. The aim of the game is to distribute the numbers 1 to 9 between the boxes in such a way that each number appears only once in each row, column and in each of the nine grids.
Network features Radio ad-hoc network You may connect your multifunction terminal to a wireless network. However, practical knowledge of your computer configuration is required to set up a network. You can connect your machine to a PC using a USB cable or make a wireless connection (via radio) with a PC or network. Important In an ad-hoc network, the devices communicate directly with each other without passing through an access point.
Configure your network You can be sure of perfect communication if you use an approved adaptor in conjunction with your PC. Note Note All of the latest printer drivers for the approved adaptor may be found on our website together with further information: www.sagem-communications.com. Creating or rejoining a network Connect your WLAN adaptor Your machine belongs to a new generation of terminals that you can incorporate into a WLAN network using a WLAN USB key.
8 IP CONF.: MANU or IP CONF.: AUTO appear on the screen. If you choose to set up the system manually, go to the next paragraph and enter the parameters IP ADDRESS, SUBNET MASK and GATEWAY. 9 At the end of this procedure, you return to the main menu of CONFIG. ASS. 10 Exit this menu by pressing the key. Once the network has been set up, the LED of the WLAN USB key should be on. 3 Select PARAMETERS using the keys or and confirm with OK. 4 Select GATEWAY using the keys or and confirm with OK.
2827 - SETUP / WLAN / PARAMETERS / SECURITY This parameter allows you to make your network secure by setting the encryption method to use in your WLAN network. 1 Type in , select the menu SETUP using the keys or and confirm with OK. 2 Select WLAN using the keys or and confirm with OK. 3 Select PARAMETERS using the keys or and confirm with OK. 4 Select SECURITY using the keys or and confirm with OK. 5 Choose WEP, WPA or OFF and confirm with OK.
Setting up the PC For this section, refer to the instructions supplied by the manufacturer of the WLAN USB key to help you to find and join the "house" network. 1 You may need to install the software for the WLAN USB key on the PC, if this has not already been done. 2 Plug WLAN USB key into a USB port on the PC. 3 Use the software of the WLAN USB key to detect the network. 4 Join the network "house" once this has been detected. 5 Now set up the WLAN network connection of your PC.
USB memory key You can connect a USB memory Key on the front side of your machine. The files stored in TXT, TIFF and JPEG formats will be analysed and you will be able to use the following actions: - print the stored files contained in your USB memory key1, - delete the files contained in your USB memory key, - run an analysis on the contents of the inserted USB memory key, - digitalise a document on your USB memory key.
Analyse the USB memory key content confirm with OK. Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5 Quit this menu by pressing the After a period of inactivity, your machine will return to the main menu. To view the USB memory key again please proceed as follows: 07 - MEDIA / MEDIA ANALYSIS button. Delete your files located in the key 1 Press , enter 07 using the keypad. 2 The USB memory key analysis is started.
7 - USB memory key MF5402 With the IMAGE format, if you have selected: • BLACK&WHITE, the picture will be saved in TIFF format. • COLOUR, the picture will be saved in JPEG format. You can choose the image resolution that will be digitized to the USB memory key; the default resolution is AUTO. Important Press the button several times and select the resolution you require: • Scanning in BLACK&WHITE: - • icon: text resolution. icon: photo resolution. - no icon: auto resolution.
PC Features Software installation This section describes the following installation procedures: Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine. From the PC, you can: • manage the multifunction machine, allowing you to set it up according to your needs, • print your documents on the multifunction machine from your usual applications, • scan colour, grey scale or black and white documents and edit them on your PC.
9 The final installation is ready to be executed. Click on the INSTALL button. 6 The welcome screen appears. Click on the NEXT button to launch the installation of the Companion Suite Pro in your PC. The following screen appears to indicate the progression of the installation. 10 Click on OK to finish the installation. 7 To continue, you need to accept the proposed license agreement. Your Companion Suite Pro kit is successfully installed on your PC.
Installing drivers only 6 Place your cursor on COMPANION SUITE PRO LL2 and confirm with left-click of the mouse. This section describes the following installation procedures: • • installation of drivers using the Companion Suite Pro software, manual installation of drivers. Installing the drivers using the Companion Suite Pro software Turn your PC on. Open an account session with the administration rights. 1 Open the CD-ROM drive, insert the installation CDROM and close the drive.
Installing the drivers manually 11 Select the destination folder for installation and click on the NEXT button. You can install the printer and scan drivers manually without running any setup software. Note This installation mode is only possible on Windows 2000, XP and Vista. 1 Locate your USB cable connectors and connect as shown below on the picture. 12 The final installation is ready to be executed. Click on the INSTALL button. 2 Power on your multifunction machine. The PC detects the device.
2 Power on your multifunction machine. The PC detects the device and the drivers are automatically installed. 3 Once the installation is finished, a message indicates that the drivers are installed correctly. 5 Select LASER PRO LL2 in the list and click on NEXT. You can now use the multifunction machine to print or scan your documents. 6 A screen informs you that the drivers have been installed. Click on the CLOSE button. You can now use the multifunction machine to print or scan your documents.
Multifunction Terminal's Supervision Companion Monitor The software that you have installed contains two multifunction machine management applications, COMPANION DIRECTOR and COMPANION MONITOR, which allow you to: • • • • Graphical presentation check whether the multifunction machine is connected to your PC, monitor the multifunction machine activities, monitor the status of the multifunction machine consumables from the PC, quickly access the graphic editor applications.
Status of the connection 3 Select the desired scan RESOLUTION in the dropdown menu. The status of the connection between the current device and the PC is indicated by a colour. The following table defines the possible states of the connection. Colour State Yellow Connection in progress. Green Connection established. Red The PC cannot connect to the device. Check the USB connection.
Companion Suite Pro functionalities To scan a document from PaperPort: 1 Click on FILE > SCAN. 2 Select the desired scanner. Document analysis The document analysis can be carried out in two ways: • • either by the SCAN TO function (application accessible from the Companion Director window or from the SCAN button on the machine), or directly from a standard compatible application.
Printing in duplex mode with the multifunction machine The machine offers the possibility to print a document in manual duplex mode from your PC. Important In manual duplex, the print quality and paper transport are not guaranteed. CAUTION The PC generates and prints a page explaining how to reload the sheets for a duplex job. Read this page carefully and place it back with the other sheets. it is very important that you return the explanation sheet to the paper tray to continue printing correctly.
Software Uninstallation Uninstall the drivers using the Companion Suite Pro software This section describes the following procedures: • • Run the programs removal from the menu START >ALL PROGRAMS >COMPANION SUITE >COMPANION SUITE PRO LL2 > UNINSTALL. full uninstallation of the Companion Suite Pro software, uninstallation of the drivers only. Note Uninstall the software from your PC Turn your PC on. Open an account session with the administration rights.
6 Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button. 7 A confirmation screen appears. Click on the YES button to continue. 8 Click on the DELETE button to confirm the removal. To remove scan and modem drivers: 1 Open the DEVICE MANAGER window (START >CONTROL PANEL > SYSTEM > HARDWARE > DEVICE MANAGER or START >CONTROL PANEL > HARDWARE AND SOUND > DEVICE MANAGER, depending on the operating system).
Maintenance To replace the toner cartridge, proceed as shown below. 1 Insert the smart card provided with the new toner cartridge as shown on the picture below. Service General information CAUTION For your safety, it is imperative to refer to the security directives presented in chapter Security, page 1. The following message appears: To ensure that your machine is kept in the best conditions, it is recommended that you periodically clean the inner parts.
Printer issues A wait message appears. PLEASE WAIT Error messages The smart card is read. When the printer encounters any of the problems described below, the corresponding message is shown on the machine display. NEW TONER REMOVE CARD 9 Remove the smart card from the reader, your machine is ready to print again. Message Action CHECK TONER Issues with smart cards Check the presence of a toner cartridge in the machine.
Paper jam PC printing issues When printing, a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam. This section details how the machine handles a print request after having encountered an issue (paper jam, connection loss, etc.). In case of a paper jam in the machine, the following message appears: PAPER JAM EXTERNAL TRAY 1 Open the paper jam cover located at the back of the machine. 2 Remove the jammed sheet of paper and close the cover.
PC printing via WLAN connection Issue encountered Print request handling Paper empty Once the problem is resolved, printing resumes from the first non-printed page. No paper feed Paper jam Paper format problem Once the problem is resolved, printing resumes from the first non-printed page. Exception: If the document was to be printed in manual duplex mode, the printing of the document is cancelled. Toner empty The printing of the active document is cancelled.
Specifications Physical specifications Dimensions: Weight: 344 x 447 x 386 mm 11.6 kg Electrical specifications Power supply (see rating plate): Electric consumption: Single phase 220-240 V - 50/60 Hz - 4.5 A 10 W typical in powersave 33 W typical in standby 450 W average during printing (900W peak) Environmental specifications Operating temperature: 10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity included between 15 to 80% (up to 32°C [89.
Consumable specifications Reference paper Scanner : Printer : Inapa tecno SPEED A4 Ricoh T6200 A4 Toner cartridge Reference CTR 363 CTR 363L Specifications are subject to changes for improvement without notice.
Customer Information As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and reliability in mind. If, after consulting your user manual, you still require assistance, you should contact our Call Centre. Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product. United Kingdom Phone: 0870 2485490 (0.10 £/min. Tariff cost effective from 22.09.
