User manual

4-2
Directory
CREATING SUBSCRIBERS RECORD
For each contact record, complete the fields listed below. Only fields with the Name and Telephone
number have to be completed:
• Contact NAME,
• TEL and fax number of contact,
• E-mail address, example: [e-mail],
or
• FTP address, example: 134.1.22.9
Remark : If you have not entered an e-mail address, then you have the possibility of entering an FTP address (for archiving
purposes).
• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg)
• RECORD NUMBER: this number is automatically allocated by the fax (you can, none the less,
modify it). It gives you quick access to the directory,
• RATE send fax you can choose for each contact the minimum send rate for faxes you send to him.
Available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. The maxi-
mum speed can be used if the telephone line is of good quality, meaning appropriate, without
echo.
Remark : If a contact has the two fields TEL and E-MAIL completed, the validation key ( or ) will define whether
the document is sent by telephone network or via the internet.
ADDING A RECORD
11 OK - DIRECTORY / NEW CONTACT
 Your fax has just created a new record, fill in it by first entering your subscriber’s name then
validate with OK.
Remark : You can stop the list creation at any time by pressing .
 Enter the person’s fax number
1
and press OK to confirm.
To associate an e-mail address:
 Enter the E-Mail address of your subscriber and press OK to confirm.
 Define the attachment format (Image or PDF) OK.
 Your subscriber’s ID number will automatically appear on the screen, if you wish to modify this
number you may do so by choosing another free number and validate with OK.
 Select the option WITH assigned key if you want to assign a letter (shortcut key) to your
subscriber. The first available letter appears by default. If you want to change it, scroll the letters
by means of the
or  keys, and press OK to confirm.
1. If your machine is connected to a PABX, you may need to insert a pause for dial tone (symbolised by the sign / in the num-
ber) except if a local prefix is already programmed (see § Local Prefix)