Operation Manual

Directory
4-7
Operation Setting your
machine
Getting startedDirectoryMaintenanceSafety ContentsInstallation
D
ELETING A RECORD OR A LIST
14 OK - DIRECTORY / CANCEL
The directory appears in alphabetical order.
 Use the  or  keys to select the subscriber record or subscribers list (L) you wish to
delete and confirm with OK.
 Press again OK to confirm your deleting.
The record or list is deleted from the directory.
PRINTING THE DIRECTORY
You may print all the numbers stored in the directory, including all the existing subscriber records
or subscriber lists.
To print the directory:
15 OK - DIRECTORY / PRINT
The directory is printed in alphabetical order.
IMPORTING A DIRECTORY
You can import an existing directory of contacts into your fax machine as an electronic file. This
file must be in a specific format and must not comprise more than 500 entries.
The process of importing a directory uses electronic mail as the transfer mechanism. The
electronic file containing the directory is received and processed as an e-mail attachment.
Caution - Importing a new directory completely overwrites any existing directory entries.
THE FILE STRUCTURE
The electronic file containing the data in the directory must be structured into lines or records
each comprising five fields separated from one another by a unique character (a tab stop, a
comma or a semi-colon). The lines themselves are separated by a line break (carriage return).
Fields Contents
Name
A unique identifier in your directory, up to 20 characters long. This field is
mandatory; the name should not include the field separator character.