Sending a Fax Automatically 1. After loading a document, enter the number of the remote fax using the keypad. One-touch or speed dialling is also available if you have already stored the number into a one-touch or speed dial number. For information on storing and using numbers in the memory, see page 2.18. If you make a mistake while entering a number, press Search/Delete to delete the number. 2. Press Start/Enter when the number appears correctly on the display.
Last Number Redialling Press Pause/Redial with a document loaded in the feeder, the machine begins to send. The redial memory in your machine retains the last 10 numbers called. To search through the redial memory, do as follows: 1. Press and hold Pause/Redial for about 2 seconds. 2. Press ➛ or ❿ to search through the memory until you find the desired number. 3. When the desired number appears on the display, press Start/Enter to dial.
Receiving a Fax About Reception Modes Your machine has four reception modes: • In FAX mode, the machine answers an incoming call and immediately goes into receive mode. • In AUTO mode, the machine answers an incoming call expecting to receive a fax. If the machine does not sense a fax signal, it will continue to sound the ringing tone to tell you it is a phone call. If you do not lift the handset of the extension telephone during the ringing, the machine will switch to automatic fax reception mode.
The current reception mode is displayed when the machine is in Standby mode. 08-DEC 15:30 FAX Current reception mode If you seldom use the fax line for voice conversations, set your machine to receive a fax automatically by selecting FAX mode. Loading Paper for Receiving Faxes The instructions for loading paper in the paper input tray are the same whether you are printing, faxing, or copying, except that faxes can only be printed on letter-, A4-, or legal-sized paper. See “Loading Paper” on page 1.
Receiving in AUTO Mode 1. Press and hold down Rcv.Mode/Contrast on the front panel repeatedly until the display shows ‘AUTO’. 2. When you get a call, the machine answers it. If a fax is being sent, the machine goes into reception mode. If the machine does not detect a fax signal, it will continue ringing to tell you it is a phone call. You should pick up the handset of the extension telephone and press Stop to answer the call, or it will switch to automatic reception mode.
Receiving Manually in TEL Mode You can answer calls using the handset of the extension telephone, and start the machine to receive a fax. 1. Press and hold down Rcv.Mode/Contrast repeatedly until the display shows ‘TEL.’ 2. When the telephone rings, pick up the handset of the extension telephone and answer it. 3. If you hear a fax tone, or if the person on the other end asks you to receive a document, press Start/Enter. 4. Replace the handset of the extension telephone.
Making a Copy Copying Overview The resolution is automatically set to S.FINE while the copy feature is in use. However, the contrast can be changed to produce optimal copy quality for a particular document containing faint markings, dark image, photographs, or other halftone images. • Copy quantity : 1 to 99 copies of the document can be made. • Custom sizing: You can reduce or expand the image size by 1% increments from 50% to 130%.
Using Advanced Copy Features You can adjust the quantity, size, and print order for copying. Take the following steps: 1. Load your document face down with the top edge first going into the document feeder. If necessary, press Rcv. Mode/Contrast to change the contrast. For details on the Contrast, see page 2.8. 2. Press Copy . The display asks you to enter the copy quantity (1 to 99). 3. If you need two or more copies, enter the desired number and press Start/Enter. 4.
Automatic Dialling How To Enter a Name Using the Number Keys As you perform various tasks, you will need to enter names and numbers. For example, when you set up your machine, you have to enter your name (or your company’s name) and telephone number. When you store a one-touch dial or speed dial, you also enter the telephone numbers and names.
For example, to enter an ‘R’, press 7 (labelled PQRS). Each time you press 7, the display shows a different letter–first ‘P’, then ‘Q’, ‘R’, ‘S’, and finally ‘7.’ The letter appears on the display as shown below. NAME:R 2. When the letter you want appears on the display, press another number key labelled with the next letter you want. If the next letter is printed on the same number button, move the cursor right by pressing ❿, then press the button.
Editing Name If you make a mistake while entering a number or name, move the cursor under the incorrect digit by ➛ or ❿. Then, press the correct number to change, or press Search/Delete to delete the number. Inserting a Pause While Entering a Number Some telephone systems require an access code (9, for example) and listen for a second dial tone before dialling an outside number. In such cases, you must insert a pause in the number when setting up a onetouch or a speed dial number.
3. The display asks you to enter a name. For information on how to enter names, see page 2.19. Or, if you do not want to assign a name, skip this step. 4. Press Start/Enter when the name appears correctly or without entering a name. The display asks you to press another one-touch number. 5. To set another one-touch number, press the desired one-touch button and repeat steps 2 through 4. Or, to return to Standby mode, press Stop. Editing a Number for One-Touch Dialling 1.
Using Address Label A One-touch label sheet is included with your machine. As you store numbers in one-touch dial buttons, make a note of the numbers on the label to remind you which number is stored in each position. 1. Remove the clear cover and label. 2. Write information on the label and replace the label and cover. You may want to use pencil in case you wish to change these numbers later. Speed Dialling You can store up to 80 numbers in 2-digit Speed Dial locations (01-80).
5. Press Start/Enter when the name appears correctly or simply without entering a name. The display asks you to select another location. 6. To store more speed dial numbers, repeat steps 2 through 5. Or, To return to Standby mode, press Stop. Editing a Number for Speed Dialling 1. Press and hold Speed(#) for 2 seconds. 2. Enter the 2-digit location number where the phone number you want to edit has been stored, then press Start/Enter. The display shows the number. Sxx:05512637522 3.
Searching for a Number in the Memory There are two ways to search for a number in the memory. You can either scan from A to Z sequentially, or you can search using the first letter of the name associated with the number. Searching Sequentially through the Memory 1. Press Search/Delete on the front panel. PRESS ➛, ❿, A-Z 2. Press ➛ or ❿ to scroll through the memory until you find the name and number you want.
Transmission Options Broadcasting This feature will allow documents to be sent to multiple locations. After sending, the documents are erased from the memory. 1. Load your document face down with the top edge first going into the document feeder. And adjust the resolution and contrast, if necessary. For details, see page 2.8. 2. Press Trans. Option on the front panel. The display shows the first menu; BROADCASTING. 3. Press Start/Enter to access the Broadcasting menu. 4.
7. The document will be scanned into memory. The display shows the memory capacity and the number of pages being stored. The machine begins sending the documents in order of the numbers you entered. Notes: • If ‘MEMORY FULL’ occurs while scanning into the memory, the display will show: JOB❿CANCEL❿DONE Press ➛ or ❿ to select the option you want. If you select Cancel, broadcasting is cancelled. If you select Done, your machine performs broadcasting only with the pages already scanned.
6. If you want to send to more than one location, repeat steps 4 and 5. Note: You cannot use Group dial numbers for another fax number. Or, To send to one location or when you complete the last fax number setting, press Start/Enter. 7. The display asks you to enter a name. If you want to assign a name to the transmission, enter the name. If not, skip this step. For details on how to enter the name using the number keypad, see page 2.19. 8. Press Start/Enter.
Priority Fax When the priority fax is enabled, a high priority document can be transmitted ahead of reserved operations. The document is scanned into the memory, then transmitted when the current operation is concluded. In addition, a priority transmission will interrupt a broadcast operation between stations (i.e., when transmission to station A ends, before transmission to station B begins) or between redial attempts. 1. Load the document face down. If necessary, adjust Resolution, or Contrast.
Polling What is Polling? Polling is used when one fax machine requests another to send a document. This is useful when the person with the original document is not in the office. The person to receive the document calls the machine holding the original and requests that the document be sent. In other words, it “polls” the machine holding the original. Polling Transmission You can program the fax machine to send documents in your absence when polled by a remote fax machine.
7. Press ➛ or ❿ to highlight YES or NO, then press Start/Enter. If you want to store the document in the bulletin board memory, select YES. More than one remote station can poll that document from your machine. If not, the document will be automatically erased after being polled by a remote machine. 8. The machine stores the document in memory. The display counts the number of pages being stored in memory and the memory capacity remaining.
Adding Documents To a Scheduled Operation You can add documents to the delayed transmission previously reserved in memory. 1. Load the document face down, and adjust Resolution, or Contrast, if necessary. For details, see page 2.8. 2. Press Trans. Option on the front panel. The display shows the first menu; BROADCASTING. 3. Press ➛ or ❿ until ‘ADD SCHEDULE’ appears, and press Start/Enter. The display shows the operation, time and name currently reserved in memory. 4.
Additional Functions Monitoring a Dual Job Status Your machine can perform more than one of many functions simultaneously. For example, you can; • Receive a fax into the memory while making a copy. • Store a fax document for later transmission while printing an incoming fax. When the machine performs dual tasks, press Status to see the current status on the display of the other operation. Each time you press Status, the current status of the two operations displays alternatively.
3. When the correct number displays, press Start/Enter. The displays prompts you to enter the start time. 4. Enter the date and time when the Fax Forwarding feature starts to operate and press Start/Enter. The displays prompts you to enter the end time. 5. Enter the date and time when the Fax Forwarding feature ends and press Start/Enter. Turning the Fax Forwarding Feature On or Off Press Fax Forward on front panel to turn this feature on or off. • If the LED is on, Fax Forwarding activates.
Phonebook Lists all numbers currently stored in memory as One-touch dial numbers, Speed dial numbers, and Group dial numbers. Sending Confirmation Shows the fax number, the number of pages, elapsed time of the operation, the communication mode, and the communication results. You can print the confirmation report in one of the following ways according to your setting in System Setup(see page 3.
Group Dialling (for Multi-Address Transmission) Multiple one-touch and speed dial numbers can be registered as a group. By using the group number, you can send a document to multiple parties in a single operation. The machine will dial the remote numbers in stored sequence. If the number is busy, the machine will dial the next stored number. After dialing all of the stored numbers, the unit will automatically redial any number that was busy.
5. The display asks you to press a one-touch button or to enter a 2-digit speed dial number that you wish to include in the group. 6. Press a one-touch button where the fax number you wish to include in the group is stored. Or, Enter a 2-digit speed dial location where the fax number you wish to include in the group is stored. 7. Press Start/Enter. The display shows the fax number which was stored in the selected location. 8. Repeat step 6 to 7 to enter additional numbers into the selected group. 9.
Editing Group Dial Numbers You can edit one-touch or speed dial numbers stored for group dialling. 1. Press User Tools on the control panel. The display shows the first menu; FAX NAME/NUMBER. 2. Press ➛ or ❿ until you find ‘GROUP DIAL SETUP’, then press Start/Enter. 3. Press the one-touch group dial button used for the group dial number you want to edit. 4. Press ➛ or ❿ to select the option you want, then press Start/Enter. Select MEMBER ADD to add a number, and enter as many numbers as needed.
3 chapter You MUST install the Printer Driver Type 1100 and the Twain Scanner Driver Type 1100 to use your machine as a printer and scanner. Read this chapter to learn how to select and load print media and how to use the print settings.
Installing Software System Requirements Before you begin, ensure you have the following computer setup: Minimal requirements: • Operating systems: Windows 95 OSR2/Windows 98/Windows 98 SE/Windows Me/Windows NT 4 Workstation or Server with Service Pack 3/Windows 2000 • Disk space: 120 MB for installation • Memory: 32 MB • CPU: Pentium 133 Installing the Software Note: For Windows 95/98 users, close “New Hardware Found” screen when the computer boots up. 1.
2. When the opening screen appears, click the language you want to use. 3. Click Install the Software on your PC. Installs the Software on your PC. Uninstalls the Software. 4. When the installation is completed, The message box recommends you restart your computer. Click Finish, then Windows restarts. If your computer does not shut down and restart automatically, you must shut it down manually and restart for the changes to saved. 3.
Uninstalling the Software Un-installing is required if you are upgrading the software or if your installation fails. Note: Before beginning un-installation, ensure all applications are closed on your PC. A system reboot is required after the software is uninstalled. Un-installing the MFP Driver 1. Start Windows if not already started. 2. From the Start menu, select Programs, then select the software you want to uninstall, then select Printer Driver Uninstall. 3.
Using the CD-ROM You can un-install both the MFP driver and the software with the CDROM you have used to install the software. 1. Insert the CD-ROM into your CD-ROM drive. The CD-ROM is automatically running and the opening window appears. (If the opening window does not appear, select Run from the Start menu, then type X:SETUP, replacing “X” with the letter of your drive and click OK. 2. When the opening window appears, click the language you want to use. 3. Click Uninstall the software on your PC. 4.
Print Media Selecting Print Media The type of media you select affects the performance and print quality. Selecting Media Types Most photocopy paper, postcards, index cards, transparencies, envelopes, and labels will work your printer, particularly paper that is marked for use in laser printers. For the best results, use one of the papers developed especially for an laser printer. What to Consider • Desired outcome. The paper you choose should be appropriate for the project.
Paper that Might Not Work • Highly textured stock, such as linen, may not print evenly because the toner can bleed. • Extremely smooth, shiny, or coated papers not specifically designed for laser printers can jam the printer and repel toner. • Multi-part forms, such as duplicate or triplicate forms can wrinkle and jam; the toner is also more likely to smear. • Paper in poor condition — with tears, dust, wrinkles, curled or bent edges, or that doesn’t lie flat can jam the printer.
Using the Automatic Paper Input Tray You can stack paper or transparencies in the automatic paper tray to feed automatically. The automatic tray can hold a maximum of 150 sheets of plain paper. The maximum capacity may be reduced depending on the thickness. For best results, adjust the paper settings each time you change paper (see page 3.13). Note: If you experience feeding problems, try printing one at a time from the manual input tray. See page 3.9. 1.
• For transparencies: - Hold the transparencies by the edges and avoid touching the print side. - Fan the stack of transparencies to prevent feeding failures. Be careful not to scratch or leave fingerprints on the print sides. 3. Load the print material into the paper tray. Load only as much paper as will fit beneath the lip protruding from the paper-length adjuster. Neatly stacking the paper before loading will help prevent print problems. Do not mix types.
4. Slide both paper adjusters to fit against the paper’s edges. Ensure the paper line flat in the tray. Print Side Up Most papers prints better on one side than on the other. This is especially true for coated or specially treated paper. The print side is usually indicated on the paper package. Be sure to insert the paper into the paper tray of the printer with the print side up. Using the Manual Paper Input Tray To load a single envelope, card stock, or specialty paper, use the manual paper input tray.
Notes: • Make sure that you select the Manual for Paper Source and the correct paper size and type from your software application before starting your print job. See page 3.14. • When you use the manual paper tray, the paper must loaded in the automatic paper tray. By doing so, you can prevent the paper jam which might occur in the manual tray. 1. Place the print media in the manual input tray with print side facing up and adjust the paper guides to the width of the print media.
• Load a sheet of the label with the adhesive backing facing away from you. • Load a sheet of the card stock with print side up, short edge first. 2. In your computer, start printing of the document. the display on the front panel displays ‘PC PRINTING...’ and ‘PRESS START.’ 3. Press Start/Enter to start manual feeding. If you have more than one page to print, press Start/Enter for each page. Start/Enter Printing and Scanning 3.
Specialty Paper Guidelines • Read all instructions that come with special paper for important information regarding how to achieve the highest print quality. • It is recommended to feed one sheet at a time for special paper types. • For transparency film, follow these guidelines: - Let printed sheets of film dry completely before storing.