User's Manual

Faxing_ 73
otherwise, the outgoing message from the answering machine will
interrupt your phone conversation.
Receiving faxes manually using an extension
telephone
This feature works best when you are using an extension telephone
connected to the EXT socket on the back of your machine. You can receive
a fax from someone you are talking to on the extension telephone, without
going to the fax machine.
When you receive a call on the extension phone and hear fax tones, press
the
keys *9* on the extension phone. The machine receives the fax.
Press the buttons slowly in sequence. If you still hear the fax tone from the
remote machine, try pressing *9* once again.
*9* is the remote receive code preset at the factory. The first and the last
as
terisks are fixed, but you can change the middle number to whatever you
wish. For details about changing the code, see "Changing the fax setup
options" on page 77
Receiving faxes using DRPD mode
Distinctive Ring is a telephone company service which enables an user to
use a single telephone line to answer several different telephone numbers.
The particular number someone uses to call you is identified by different
ringing patterns, which consist of various combinations of long and short
ringing sounds. This feature is often used by answering services who
answer telephones for many different clients and need to know which
number someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax
m
achine can learn the ring pattern you designate to be answered by the fax
machine. Unless you change it, this ringing pattern will continue to be
recognized and answered as a fax call, and all other ringing patterns will be
forwarded to the extension telephone or answering machine plugged into
the EXT socket. You can easily suspend or change DRPD at any time.
Before using the DRPD option, Distinctive Ring service must be installed on
yo
ur telephone line by the telephone company. To set up DRPD, you will
need another telephone line at your location, or someone available to dial
your fax number from outside.
To set up the DRPD mode:
1. Pres
s
(Fax) on the control panel.
2. Press Menu on the control panel.
3. Pres
s the left/right arrow until Fax Setup appear and press OK.
4. Pres
s the left/right arrow until Receiving appear and press OK.
5. Pres
s the left/right arrow until Receive Mode appear and press OK.
6. Pres
s the left/right arrow until DRPD appear and press OK.
Waiting Ring a
ppears on the display.
7. C
all your fax number from another telephone. It is not necessary to
place the call from a fax machine.
8. When your machine begins to ring, do not answer the call. The machine
requires several rings to learn the pattern..
When the machine completes learning, the display shows Co
mpleted
DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.
Press OK when DRPD appears and start over from step 6.
• DRPD must be set up again if you re-assign your fax number,
or connect the machine to another telephone line.
• After DRPD has been set up, call your fax number again to
verify that the machine answers with a fax tone. Then have a
call placed to a different number assigned to that same line to
be sure the call is forwarded to the extension telephone or
answering machine plugged into the EXT socket.
Receiving in secure receiving mode
You may need to prevent your received faxes from being accessed by
unauthorized people. You can turn on secure receiving mode to restrict
printing of received faxes when the machine is unattended. In secure
receiving mode, all incoming faxes go into memory. When the mode is
deactivated, any stored faxes are printed.
Activating secure receiving mode
1. Press (Fax) on the control panel.
2. Press Menu on the control panel.
3. Pr
ess the left/right arrow until Fax Feature appear and press OK.
4. Pr
ess the left/right arrow until Secure Receive appear and press OK.
5. Pr
ess the left/right arrow until On appear and press OK.
6. En
ter a four-digit password you want to use and press OK.
You can activate secure receiving mode without setting a
password, but cannot protect your faxes.
7. Re-enter the password to confirm it and press OK.
8. Pr
ess Stop/Clear to return to ready mode.
When a fax is received in secure receiving mode, your machine stores it in
mem
ory and shows Secure Receive to let you know that there is a fax
received.
Printing received faxes
1. Access the Secure Receive menu by following steps 1 through 4 in
“Activating secure receiving mode.”
2. Press the left/right arrow until Print appear and press OK.
3. Enter the four-digit password and press OK.
The machine prints all of the faxes stored in memory.
Deactivating secure receiving mode
1. Access the Secure Receive menu by following steps 1 through 4 in
“Activating secure receiving mode.”
2. Press the left/right arrow until Off appear and press OK.
3. Enter the four-digit password and press OK.
The mode is deactivated and the machine prints all faxes stored in
me
mory.
4. Press Stop/Clear to return to ready mode.
Receiving faxes in memory
Since your machine is a multi-tasking device, it can receive faxes while you
are making copies or printing. If you receive a fax while you are copying or
printing, your machine stores incoming faxes in its memory. Then, as soon
as you finish copying or printing, the machine automatically prints the fax.
ADJUSTING THE DOCUMENT SETTINGS
Before starting a fax, change the following settings according to your
original’s status to get the best quality.
Resolution
The default document settings procedure good results when using typical
text-based originals. However, if you send originals that are of poor quality,
or contain photographs, you can adjust the resolution to produce a higher
quality fax.
1. Pr
ess
(Fax) on the control panel.
2. Press Menu on the control panel.