Printer/Scanner Kit Type 1232 Operating Instructions Scanner Reference 1 Network Scanner 2 Preparations for Use as a Network Scanner 3 Setting Originals 4 Scanning Originals Using Network TWAIN Scanner 5 Delivering Stored Scan Data by the Network Delivery Scanner 6 Sending Stored Scan Data by E-mail 7 Using the Document Server 8 Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before your use it.
Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
TABLE OF CONTENTS How to Read This Manual .....................................................................................1 Symbols ..................................................................................................................... 1 Names of Major Options ............................................................................................ 2 Manuals for This Machine .....................................................................................3 Important ...............
. Scanning Originals Using Network TWAIN Scanner Flow of Operations ..............................................................................................49 Scanning Originals ..............................................................................................50 Functions of the TWAIN Driver ................................................................................52 5. Delivering Stored Scan Data by the Network Delivery Scanner List Displays of Destinations and Senders ...........
How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfeed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation or actions to take after misoperation.
Names of Major Options Major options of this machine are referred to as follows in this documentation. • Printer/Scanner Kit Type 1232 → printer/scanner controller For other options, see the respective documentation. The following software products are referred to using a general name.
Manuals for This Machine The following manuals describe the operational procedures and maintenance of this machine. Note ❒ Adobe Acrobat Reader is necessary to view the manuals in PDF format. Acrobat Reader can be installed from the Setup screen of DeskTopBinder V2 Lite or ScanRouter V2 Lite. ❖ General Settings Guide Describes the settings of basic items to use this machine by connecting to a network. The machine must be connected to a network to use scanner functions.
❖ Manuals for ScanRouter V2 Lite Note ❒ ScanRouter V2 Lite is software included on the CD-ROM labeled “Scanner Driver & Document Management Utilities” for this machine. For information about ScanRouter V2 Lite, see p.8 “Network Delivery Scanner”, p.41 “ScanRouter V2 Lite”. • ScanRouter V2 Lite Setup Guide (PDF) Describes the operating environment for ScanRouter V2 Lite in detail, installation, and settings. This guide is displayed from the Setup screen when ScanRouter V2 Lite is installed.
Important When the machine is connected to a network, observe the following points when setting up the machine or changing settings. For more details, see the documentation and Help for ScanRouter V2 Lite/Professional and DeskTopBinder V2 Lite/Professional. ❖ When a dial-up router is connected in a network environment The settings for the delivery server to be connected must be made appropriately for the machine with ScanRouter V2 Link, or DeskTopBinder V2 Lite/Professional.
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1. Network Scanner Outline By installing the printer/scanner controller, the machine can be used as a network scanner. The network scanner offers four functions: operating as a network TWAIN scanner, operating as a network delivery scanner, sending e-mail or storing scan data in the document server. Network TWAIN Scanner The scanner of this machine is used from the computer via a network Ethernet (TCP/IP) or IEEE 1394(option) or Wireless LAN(option).
Network Scanner Network Delivery Scanner The machine is used as the delivery scanner with ScanRouter V2 Lite/Professional. The originals scanned by the machine is stored in the delivery server and delivered to the folder of the computer on the same network. For more information, see p.53 “Delivering Stored Scan Data by the Network Delivery Scanner”.
Outline E-mail A scanned image that is attached to an e-mail can be delivered using the e-mail system through a LAN or the Internet. See p.65 “Sending Stored Scan Data by E-mail” for detailed information. 1 ZHFX021N 1. This machine 2. Mail Server A scanned image that is attached to an email can be delivered to a mail server. In combination with a document storage function, scanned images and a number of documents that have been temporarily stored can be delivered all at once.
Network Scanner Document Server The scanned original is stored as a document on the hard disk of the machine, and viewed, printed, copied, or deleted using DeskTopBinder V2 Lite/Professional from the computer via a network. Documents can be searched by the user name or the document name. Also, others can be kept from viewing the document by setting a password for the document. For more information, see p.77 “Using the Document Server”. 1 ZHFX030N 1. This machine 2.
Names and Functions of Components Names and Functions of Components This section explains the names and functions of various controls used to operate the scanner. 1 Control Panel This illustration shows the product with options installed. ZHFS010N 1. The {User Tools/Counter}} key 6. Main power indicator, power in- Use to change default values or operation parameters according to the operating conditions. dicator 2. Display Shows operation status and various messages. 3.
Network Scanner 1 8. Status indicators 10. Number keys Show the status of the various functions. Use to enter numeric values. • When lit yellow, the corresponding function is selected. • When lit green, the corresponding function is active. • When lit red, the corresponding function is interrupted. Press the respective key and follow the instructions that appear on the screen. 11. The {#}} key (Enter key) 9.
Names and Functions of Components Using as a network delivery scanner Press the {Scanner} } key to display the network delivery scanner screen (when delivery server has been selected in Destination List Priority). If the network TWAIN scanner screen is displayed, press [Cancel]. 1 Reference ⇒ p.25 “Making Scanner Settings” for Destination List Priority. Using E-mail Press the {Scanner} } key to display the e-mail screen. If the network TWAIN scanner screen is displayed, press [Cancel].
Network Scanner 1 14
2. Preparations for Use as a Network Scanner To use the machine as a network scanner, you must make settings required for use as a scanner, as well as basic settings for use in a network. First, see the General Settings Guide for details about how to make basic settings, and then make scanner settings. Preparation Sequence The preparation sequence is different depending on whether the machine is to be used as a network TWAIN scanner or network delivery scanner, or the Document Server is used.
Preparations for Use as a Network Scanner Using as a Network Delivery Scanner 1 Connect to Network Connect the machine to the network with an Ethernet cable, IEEE 1394(option) cable or Wireless LAN(option). ⇒General Settings Guide 2 2 Make System Settings 3 4 Make Scanner Settings Install Delivery Software Check the network settings in System Settings, and change if required.
Preparation Sequence Using E-mail 1 Connect to Network Connect the machine to the network with an Ethernet cable or IEEE 1394(option) cable or Wireless LAN(option). ⇒General Settings Guide 2 2 Make System Settings 3 4 Make Scanner Settings Make E-mail Settings Check the network or the destination settings in System Settings, and change if required. ⇒General Settings Guide Make settings for sending e-mail such as mail information language and file type priority. ⇒ p.
Preparations for Use as a Network Scanner Initial Scanner Setup This section explains all required settings and procedures for using the machine as a network scanner. Default Settings 2 Settings to use the functions of the machine as a network scanner are listed below. Make correct setting of necessary items. Important ❒ Items marked ✩ are the minimum required settings for using the machine as a network scanner. Be sure to set these items before use. ❒ Items marked ❍ should be set if required.
Initial Scanner Setup *1 *2 *3 *4 *5 *6 Settings for use as network TWAIN scanner Settings for use as network delivery scanner Settings for e-mail Settings for use as document server Do not change this setting. It must be left at the factory default value. When delivery option sets “ON”, make sure that IP address is set. ❖ Scanner settings Explanation of scanner settings are provided in this manual. Settings Scanner Features ⇒ p.21 ⇒ p.
Preparations for Use as a Network Scanner Settings Scanner Settings File Type Priority ⇒ p.25 Print & Delete Scanner Journal Select Title 2 Subject Settings *2 *3 *4 TWAIN Deliv*1 ery *2 Delete all after-printing E-mail Store *4 *3 ❍ Multi-Page: TIFF ❍ ❍ ❍ Title 1 Not Programed ⇒ p.
Initial Scanner Setup Setting Scanner Features Various Scanner Features (resolution, scan size, scan type, image density) can be set here. When using the same type of original repeatedly, storing the optimum settings in advance makes them easy to select whenever you deliver or store scan data. Note ❒ Ten sets of scan settings named “Initial Setup” and “Program 1” “Program 9” can be stored for quick recall. The settings stored as “Initial Setup” are the scanning defaults.
Preparations for Use as a Network Scanner ❖ Scan Size Select the size of the original to be scanned. • When [Auto Detect] is selected, the auto detect function of the machine is used to set the original size. • When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following size can be selected.
Initial Scanner Setup F Select the item to be set. To select an item, touch its key on the screen. The item is highlighted. Example: resolution setting Selecting a custom size When [Custom Size] is selected as the scan size, follow the procedure below. A Press [Custom size] on the Scan Size setting screen. 2 Example: image density setting B Enter the original size with the number keys. Select [X1] or [Y1], enter the value. Note ❒ When selecting [Custom size] for [Scan Size], see p.
Preparations for Use as a Network Scanner A When the original is placed on the exposure glass F Verify that the area set in step D (X3 and Y3) is shown next to the [Custom size] field, then press [OK]. 2 G Press [Exit]. ZHFY030E B When the original is placed on the ADF The User Tools/Counter/Inquiry screen is shown. H Press [Exit]. The main menu is shown again. Deleting programmed scan settings A Press the {User Tools/Counter}} key. ZHFY040E Scan sizes can be 10 - 432mm (0.
Initial Scanner Setup D Press [Delete]. E Select the setting you want to delete. A confirmation message is displayed. F Press [Yes]. The selected scan setting is deleted. G Press [Exit]. The screen returns to the Scanner Features. H Press [Exit]. The main menu is shown again.
Preparations for Use as a Network Scanner ❖ Compression (Gray Scale/Full Color) This setting determines to which extent image data read with the gray scale/full color setting is to be compressed. You can select [Standard ], [High ], [Low], or [Off]. Note ❒ Compression ratio decreases in the order [High ], [Standard ], [Low], [Off], and the time required for data transfer increases accordingly. 2 ❒ The actual time required for data transfer will vary, depending on the data size and network load.
Initial Scanner Setup ❖ E-mail Information Language Select a language for E-mail Information Language with which Title, Document name, Sender’s name and others are sent. Select one of 18 languages. British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese ❖ Original Setting Set the initial value for original type and orientation.
Preparations for Use as a Network Scanner ❖ Switch to Batch When placing additional originals in the ADF, select whether to add sheets individually or to add batches. Note ❒ When [SADF] is selected, it is not necessary to press the { Start} } key after adding more originals.
Initial Scanner Setup E Change the setting. Example: “Send/Store Connection Timeout” setting • To select an item, touch its key on the screen. The item is highlighted. • To enter numerals, use the number keys. Note ❒ To cancel a setting, press [Cancel]. The value is not changed and the screen returns to the previous condition before pressing the [OK]. F Press [OK]. G Repeat steps D to F to make other Making Scan Data Subject Settings Subject information can be added to the scan data files.
Preparations for Use as a Network Scanner C Press the [Subject Settings] tab. D Verify that [Program/Change] is se- lected, and select the subject you want to program. Deleting programmed subject settings A Press the {User Tools/Counter}} key. 2 E Enter the subject string. ZGJS002N The User Tools/Counter/Inquiry screen is displayed. B Press [Scanner Features]. Reference For information about how to enter characters, see the System Settings manual.
Initial Scanner Setup F Press [Yes]. The selected subject is deleted. 2 G To delete more subjects, repeat steps E to F. H Press [Exit]. The screen returns to the Scanner Features. I Press [Exit]. The main menu is shown again.
Preparations for Use as a Network Scanner Making E-mail Settings This section explains how to set all required items for sending e-mail from a computer’s browser. Consult with your network manager about make settings for necessary items. The password is set to “password” before shipment from the factory. It is recommended that the password be changed for actual operation. 2 ❖ DNS Server 1, DNS Server 2, and DNS Server 3 Enter the DNS Server’s IP address used in the network.
Making E-mail Settings F Register the SMTP Server Name and SMTP Port Number. A Click [SMTP]. The screen for the SMTP setting is displayed. B Enter the host name of the SMTP Server in [SMTP Server Name]. C Enter the port number in [SMTP Port Number]. D Scroll down the browser, and click [Change]. The SMTP Server Name and Port Number are registered. 2 Verification of Settings A Start up a Web browser. B Enter “http://(IP Address of this machine)” in the address bar of the Web browser.
Preparations for Use as a Network Scanner Installing Software The machine comes with two CD-ROMs containing various software. The CD-ROM labeled “Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer. This section explains the software contained on the “Scanner Driver & Document Management Utilities” CD-ROM.
Installing Software The installing sequence using Auto Run is as follows: Installation Sequence TWAIN Driver Ver.3 Insert the CD-ROM. 2 TWAIN Driver The installer starts up. ScanRouter V2 Lite ScanRouter V2 Lite Select the software. ScanRouter V2 Administration Utility Acrobat Reader Install all at once, or select and install individually. DeskTopBinder V2 Lite DeskTopBinder V2 Lite The installation complete message is displayed.
Preparations for Use as a Network Scanner Software for using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install the DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.38 “DeskTopBinder V2 Lite”. 2 Preparation Before installing, check the operating environment for the TWAIN driver.⇒ p.
Installing Software Software for using a Network Delivery Scanner To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or auto-receive the documents, it is necessary to install DeskTopBinder V2 Lite on the client computer. Also, the documents can be auto-received by installing only ScanRouter V2 Link on the client computer. Use Auto Run for installation.
Preparations for Use as a Network Scanner DeskTopBinder V2 Lite Use Auto Run for installation. Preparation Before installing, check the operating environment for DeskTopBinder V2 Lite. ⇒ p.40 “DeskTopBinder V2 Lite” 2 A Verify that Windows is running. Insert the supplied CD-ROM labeled “Scanner Driver & Document Management Utilities” into the CD-ROM drive of the computer. The choose setup language screen is displayed. B Select a language, and then click [OK]. The CD-ROM Launcher screen is displayed.
Installing Software Software Supplied on CD-ROM List of Files CDROM Drive Wizard for the TWAIN driver and utilities Drivers Utility Twain TWAIN driver for Windows 95/98/Me, Windows XP, Windows 2000, Windows NT 4.0 Router ScanRouter V2 Lite V2 Acrobat Reader 4.05 DeskV2 2 ScanRouter V2 Administration Utility DeskTopBinder V2 Lite 4.05 ScanRouter V2 Link Acrobat Reader Type1232 TWAIN Driver This driver is required to scan an original on the machine.
Preparations for Use as a Network Scanner • Display resolution 800×600 pixels, 256 colors or higher • Network protocol TCP/IP DeskTopBinder V2 Lite 2 DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of data such as scanned image data, files created with applications, and existing image files. The software allows you to use view documents in in-trays of the delivery server. This software can be used to the machine as a network TWAIN scanner.
Installing Software ❖ Software installed with DeskTopBinder V2 Lite • ScanRouter V2 Link ScanRouter V2 Link on the client computer monitors in-trays of the delivery server regularly. In addition, the documents delivered to in-trays are auto-received or a notification of document arrival can be received at the client computer with this software. 2 ScanRouter V2 Lite ScanRouter V2 Lite is to be installed on the delivery server.
Preparations for Use as a Network Scanner • Memory 64 MB or more (128 MB or more recommended) • Hard disk space Minimum free space required for installing: 200 MB Note ❒ In addition to the space required for installation, the hard disk should have at least 500 MB of free space for files. 2 • Network protocol TCP/IP ❖ Software installed with ScanRouter V2 Lite • ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite.
3. Setting Originals This chapter explains the procedure for placing the original on the exposure glass and in the automatic document feeder (ADF), and setting original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a computer, the correct placement must be chosen by setup on the control panel and scanner driver. There are two orientations for placing the original. See the table below.
Setting Originals Placing the Original on the Exposure Glass Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning. Note ❒ For information about the originals which can be placed on the exposure glass, see the Copy Reference manual. 3 B Place the original so that the top edge touches the top left of the exposure glass.
Placing the Original in the Automatic Document Feeder (ADF) Placing the Original in the Automatic Document Feeder (ADF) The ADF allows you to insert several originals at one time. Originals placed in the ADF can be scanned on one side or both sides. ❖ Originals that can and cannot be placed in the ADF For information about the originals that can and cannot be placed in the ADF, see the Copy Reference manual. Attempting to use unsuitable originals in the ADF can lead to misfeed and damage to the original.
Setting Originals B Place the top edge of the original first. When using the machine as a network TWAIN scanner, this orientation is the standard setting in the TWAIN driver. Normally, use this orientation for placement. 3 Placing the Divided Original in the Automatic Document Feeder (ADF) When originals are placed in the ADF, scanning finishes as one document when the scan of all originals are completed by factory default.
Original Orientation and Scan Area Setting Original Orientation and Scan Area Setting To correctly display the top/bottom orientation of the scanned original on a computer, original orientation and page flow must be set when placing the original. When using the network delivery scanner and document server, settings are made on the control panel of the machine. When using the machine as a network TWAIN scanner, settings are made on the TWAIN driver.
Setting Originals Top to top original: Top to bottom original: R S RS R S R S C Press [OK]. Note ❒ The current settings are displayed with characters and icons. When the last side of a batch of two-sided orginals is blank, select [1 Sided Original] to skip that side and finish scanning,or select [2 Sided Original] to scan that side as a blank page. 3 Note ❒ When scanning originals on the exposure glass with the [2 Sided Original] setting, set [1 Sided Original] for the last original.
4. Scanning Originals Using Network TWAIN Scanner This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, some functions of the TWAIN driver are introduced. Flow of Operations When using DeskTopBinder V2 Lite for scanning, the basic flow of operations is as follows: 1 2 3 4 Start up DeskTopBinder V2 Lite and select the scanner. Select Scanner Place the originals in the scanner.
Scanning Originals Using Network TWAIN Scanner Scanning Originals This section explains the method for scanning a single original following p.49 “Flow of Operations”. A Start up DeskTopBinder V2 Lite and select the driver of the scanner. A Click [Start], point to [Program], and then [DeskTopBinder V2] from [DeskTopBinder V2]. DeskTopBinder V2 Lite starts up. B Click [Scanner Settings] from the [Tools] menu. The [Scanner Settings] dialog box is displayed.
Scanning Originals B Depending on the type of original or the objective for scanning, select the icon in [Mode]. • [Standard] is suitable for scanning standard originals that comprise mainly of text. • [Photo] is suitable for scanning originals that include photos, shaded illustrations, etc. • [OCR] is suitable for conversion processing with an OCR (Optical Character Reading) application after scanning the original. • [Filing] is suitable for use with filing applications, etc.
Scanning Originals Using Network TWAIN Scanner D Click [Scan]. The original is scanned. A message asking whether there is another original is displayed. When there is another original to scan, place the original, and then click [Continue]. When there are no more originals, click [Complete]. E Save the scanned image in DeskTopBinder V2 Lite. A Click [Exit] from the [File] menu. The [Input Document Information] dialog box is displayed. B Enter the file name and click [OK].
5. Delivering Stored Scan Data by the Network Delivery Scanner Stored scan data can be sent to a specified destination using the network delivery scanner function. This chapter explains the various display screens, delivery procedures, and how to check of the delivery result when this function is used. Note ❒ A delivery server in which ScanRouter V2 Lite/Professional is installed is necessary to use the network delivery server function.
Delivering Stored Scan Data by the Network Delivery Scanner 6. [ ] Switch Destination List/Search by User Name Press this button to switch a destination from the delivery server list to the destination list of this machine or to search using the sender’s name. 7. Destination List Displays the list of destinations programmed in the delivery server. Note ❒ When the entire list does not fit on one screen, [U U] or [T T] can be used to scroll the display. ❒ Group destinations are denoted by this symbol ( ).
Delivery Procedure Delivery Procedure Data is delivered after specifying scan settings and destination. If necessary, you can select a sender and a subject. A Press the {Scanner}} key. D Place the original in the machine, and adjust the settings for original size and orientation if required. Reference ⇒ p.43 “Setting Originals” E If ZHFS013N B If user codes are set, enter a user code (consisting of up to eight characters) with the number keys, and then press the {#} }key.
Delivering Stored Scan Data by the Network Delivery Scanner F Make the scan settings. To make the scan settings, call up stored settings or make the settings individually. B Select resolution, original size, and other items to change the corresponding setting. Reference ⇒ p.21 “Setting Scanner Features” Calling up stored scan settings A Press [Recall Program]. The User Program Recall screen is displayed. B Select a user program of scan settings.
Delivery Procedure B Select the destination to which the scan data is to delivered. The selected destination is highlighted and also appears in the destination field at the top of the screen. A line appears over the title of the category to which the destination belongs. Note ❒ To deselect a destination, press the destination once more, or press [U U Prev.] or [T TNext] to bring up the destination in the destination field, and then press [Clear].
Delivering Stored Scan Data by the Network Delivery Scanner 5 D Enter part of the destination name. B Enter the destination with the soft keyboard. Note ❒ Enter the first character or characters of the destination name. Note ❒ Enter the e-mail address of the destination when sending via the delivery server. E Press [OK]. A list of destination names found is displayed. F Select a destination. ❒ It is possible to use alphabets, numbers and periods. The symbols ()\,;:” cannot be used.
Delivery Procedure ❒ Pressing the {Check Modes} } key on the control panel lets you verify the list of selected destination(s). To verify receipt, press [Return Receipt]. H Specify the sender (scan data delivery source). Note ❒ When a sender has been specified, this information is added to the scan data file. Select a sender from the senders programmed in the delivery server.
Delivering Stored Scan Data by the Network Delivery Scanner To verify receipt, press [Return Receipt]. C Press [OK]. The sender is displayed above [Attach Sender’s Name]. Searching for a sender to select A Press [Attach Sender’s Name]. 5 A list of senders registered in the delivery server is displayed. B Press [ ]. D Enter part of the sender name. Note ❒ Enter the first character or c h ara c t e r s o f t he s e nd e r name. E Press [OK].
Delivery Procedure When selecting a subject from the list A Press [Attach Subject]. D Press [OK]. The name of the subject is displayed above [Attach Subject]. J Press the {Start}} key. The original is scanned and delivered to the specified destination. Set up the original and press the {Start} } key. B Select a subject. C Press [OK]. The name of the subject is displayed above [Attach Subject]. Note ❒ To interrupt the scanning, press the { Clear/Stop} } key or [Stop Scan] in the screen.
Delivering Stored Scan Data by the Network Delivery Scanner Checking the Status of Delivery The status of the last 50 deliveries can be checked. For every new delivery record after 50, the oldest record is deleted. ❖ Items to be checked • Date/Time The time when the delivery request was received from this machine is displayed. • Destination When multiple destinations were selected, the first selected destination is displayed.
Using the Network Delivery Scanner with the Document Server Using the Network Delivery Scanner with the Document Server You can use the network delivery scanner with the document server. F Make sure [Send & Store] is selected. Simultaneous Delivery and Storage Scanned data is stored in the document server at the same time the data is delivered. Note ❒ This section explains mainly the operation for simultaneous delivery and storage. For more information, see p.55 “Delivery Procedure”.
Delivering Stored Scan Data by the Network Delivery Scanner Delivering Stored Files C To select multiple files, repeat step B. Files stored in the document server can be delivered. Note ❒ This section explains mainly how to select files to be delivered. For more information about the delivery procedure, see p.55 “Delivery Procedure”. ❒ When the stored files are delivered, scan settings cannot be made. The files are delivered with the specified scan settings when they are stored in the document server.
6. Sending Stored Scan Data by E-mail Stored scan data can be sent to a specified destination using e-mail. This chapter explains the various display screens, delivery procedures, and how to check the sending result when this function is used. List Displays of Destinations and Senders The screen configuration when using the machine as e-mail is as shown: 1 2 3 4 5 6 7 1. Destination Display 5. [Attach Sender’s Name] [Attach Sub- The selected destination is shown here.
Sending Stored Scan Data by E-mail Procedure for Sending E-mails Data is sent after specifying scan settings and destination. If necessary, you can select a sender and a subject. A Press the {Scanner}} key. D Place the original in the machine, and adjust the settings for original size and orientation if required. Reference ⇒ p.43 “Setting Originals” E If ZHFS013N B If user codes are set, enter a user code (consisting of up to eight characters) with the number keys, and then press the {#} } key.
Procedure for Sending E-mails F Make the scan settings. To make the scan settings, call up stored settings or make the settings individually. B Select resolution, original size, and other items to change the corresponding setting. Reference ⇒ p.21 “Setting Scanner Features” Calling up stored scan settings A Press [Recall Program]. The User Program Recall screen is displayed. B Select a user program of scan settings. Scan settings are made in the same way they are programmed. See p.
Sending Stored Scan Data by E-mail When selecting a destination from the list Using a short ID number to select a destination A Press the title for the desired destination. The destinations for that title are displayed. If the desired destination is not displayed, press [U U] or [T T] to display the destination. A Press [Registration No.]. B Use the number keys to enter the 5-digit ID number that has been assigned to a destination.
Procedure for Sending E-mails B Enter the e-mail address with the soft keyboard. D To enter more than one destination, repeat steps A to C. Searching for a destination to select A Press [ ]. Example: To input @ Press [Shift Lock] or [Shift] and then [@]. The destination search/switch screen is displayed. B Press [Search]. It is possible to use alphabets, numbers and periods. The symbols ()\,;:” cannot be used. For more information to enter the e-mail adress, see the General Settings Guide.
Sending Stored Scan Data by E-mail F Select a destination. G Press [Exit]. H Press [OK]. The destination name appears in the destination field at the top of the screen. Checking selected destinations A Use the destination field at the top of the screen to check which destinations are selected. Note ❒ When multiple destinations are selected, the selected destinations are displayed in the order they were selected by pressing [U UPrev.] or [T TNext].
Procedure for Sending E-mails C To verify receipt, press [Return Receipt]. [Return Receipt] is highlighted. D Press [OK]. The sender is displayed above [Attach Sender’s Name]. Note ❒ If a password has been set, a screen for entering the password is displayed after selecting the sender. Enter the password, and then press [OK]. After verification of the password, the sender name is displayed. C To verify receipt, press [Return Receipt].
Sending Stored Scan Data by E-mail C Press [Search by User Name]. To search using e-mail addresses, press [Search by Address]. G Press [Exit]. H To verify receipt, press [Return Receipt]. D Enter part of the sender name. [Return Receipt] is highlighted. I Press [OK]. The sender is displayed above [Attach Sender’s Name]. J If required, select a subject. Note ❒ Enter the first character or ch arac ters of th e s en der name.
Procedure for Sending E-mails C Press [OK]. The selected subject is displayed above [Attach Subject]. Manual input of the subject directly ❒ Regardless of the divide e-mail size setting, it is not possible to send e-mail containing over 725.3MB per document. It is also not possible to send more than 2000 pages. A Press [Attach Subject]. The list of registered subject is displayed. B Press [Manual Input]. The soft keyboard appears to enter a subject. C Enter the subject with the soft keyboard.
Sending Stored Scan Data by E-mail Checking the Status of E-mail The status of the last 50 e-mails can be checked. For every new e-mail record after 50, the oldest record is deleted. ❖ Items to be checked • Date/Time The date and time when the delivery request was received from this machine is displayed. • Destination When multiple destinations were selected, the first selected destination is displayed. • Sender • File Name • Status Indicates whether delivery was successful or resulted in an error.
Using E-mail with the Document Server Using E-mail with the Document Server You can use the e-mail delivery with the document server. This section explains mainly the operation for simultaneous e-mail sending and storage. For more information, see p.55 “Delivery Procedure”. Simultaneous E-mail and Storage Scanned data is stored in the document server at the same time the data is sent by e-mail. A Place the original and adjust the settings for original size and orientation if required. Reference ⇒ p.
Sending Stored Scan Data by E-mail Sending Stored Files Files stored in the document server can be sent by e-mail. When the stored files are delivered, scan settings cannot be made. The files are delivered with the scan settings specified when they were stored in the document server. A Display the list of stored files. Reference ⇒ p.82 “View ing a List of Stored Files” B Select a file to be delivered.
7. Using the Document Server Data obtained by scanning originals can be stored in the hard disk of the machine using the document server function, and the stored data can be used later. Using DeskTopBinder V2 Lite/Professional, stored data can be viewed or retrieved with a client computer. Important ❒ There are no special security settings for document server. When a dial-up connection is used, there is a risk that document server will be accessed by an external DeskTopBinder user.
Using the Document Server E Make the scan settings. Storage Procedure Scan and store the document in the document server. A Press the {Scanner}} key. To make the scan settings, call up the stored settings or make the settings individually. Reference ⇒ p.21 “Setting Scanner Features” Calling up stored scan settings ZHFS013N B If the user code is set, enter the A Press [Recall Program]. The Recall Program screen is displayed. B Select a user program of scan settings.
Storing Data B Select the desired resolution, original size, and other items to change the settings. The way to make scan settings is the same way as programming scan settings. See p.21 “Setting Scanner Features”. C Press [OK]. The scan settings are applied. F Make the settings for storing scanned data files. A Press [Store File]. The screen for setting storage parameters for scanned data is displayed. B Press [Store Only]. Note ❒ To store and deliver scanned data, press [Send & Store]. ⇒ p.
Using the Document Server A Display the File Information screen. A Press [Store File]. B Press [File Information]. The File Information screen is displayed. The following screen appears when the network delivery scanner function is used. 7 The following screen appears when the e-mail function is used. Note ❒ If no user name is programmed in System Settings under the Administrator tab, the User Name Selection screen does not appear. Instead, the Non-programed Name Entry screen appears.
Storing Data B Enter the desired file name. C When using the network delivery scanner function, press [OK] twice to return to the original screen. Reference For information about how to enter characters, see the General Settings Guide. C Press [OK]. The new file name is applied. Specifying a password By specifying a password, only a person who knows the password can view the data. A Press [Password]. The Password Entry screen appears. B Enter a password consisting of four numbers. 7 C Press [OK].
Using the Document Server Viewing a List of Stored Files From the displayed list of stored files, you can delete the files stored in the document server or change the file information. To show the displayed list of stored files, perform the following steps. Note ❒ If the network TWAIN scanner screen is displayed, press [Cancel]. A Press the {Scanner}} key. B The displayed list of stored files is displayed. A Press [Select Stored File]. ZHFS013N The Scanner Function screen is displayed.
Viewing a List of Stored Files ❖ When using the document server only 2 3 4 1 5 ❖ When displaying information of a selected stored file 2 1 7 1. Keys for searching files Switches to the screens for searching file by user name or file name, or to the screen for displaying of all files. 2. Keys to switch to the information display Use to switch between the stored file list and the detailed information of the selected file. 3.
Using the Document Server 7. [Send] Press to deliver or sending the files stored in the document server. For more information, see p.64 “Delivering Stored Files” or p.76 “Sending Stored Files”. 8. Information of a selected stored file Press [Information] to display the information of a file after selecting the file from the file list. - Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the document server are shown below in DeskTopBinder V2 Lite. 1 2 4 3 7 1.
Viewing a List of Stored Files Searching for Files You can search for desired files from the stored files, using the user name or file name as a key. Searching by user name A On Searching by file name A On the list of displayed files, press [Search by File Name]. Searching file name screen is displayed. B Enter the file name to search for. the list of displayed files, press [Search by User Name]. The Search by User name screen is displayed. B Select the user name to be used for the search.
Using the Document Server Deleting Stored Files You can delete files that are no longer needed. E Press [Delete]. Limitation ❒ Delivery waiting files cannot be deleted. A Display the list of stored files. Reference ⇒ p.82 “View ing a List of Stored Files” B Press [Manage/Delete File]. The Manage/Delete File screen is displayed. C Select the file to be deleted. 7 Note ❒ Up to 30 files can be selected. ❒ When you select a file protected password, the Password Entry screen is displayed.
Changing File Information Changing File Information The information about files stored in the document server (user name, file name, password) can be changed. B Select the new user name. Limitation ❒ Information about delivery waiting files cannot be changed. A Display the list of stored files. Reference ⇒ p.82 “View ing a List of Stored Files” B Press [Manage/Delete File] The manage and delete file screen is displayed.
Using the Document Server Reference For information about how to enter characters, see the General Settings Guide. C Press [OK]. The file name is changed. Changing a password A Press [Change Password]. B Enter the new password consisting of four numbers. 7 C Press [OK]. The new password is stored. Important ❒ Do not forget the password. If you forget it, ask the key operators in charge of this machine. E Verify that the file information change was made as desired, and press [Exit].
8. Appendix The Relationship between the Resolution and the Data Size The relationship between the resolution and the data size is mutually contradictory. When the resolution (dpi) is set to a high value, the scanning area becomes smaller. Inversely, when the scanning area is set larger, the resolution becomes lower. When the network delivery scanner, e-mail and document server are used, the relationship between the scanning resolution and the data size is shown below.
Appendix ❖ When Full Color [Text] and [Photo] are selected as the Scan Type The possible scanning combinations corresponding to the amount of memory installed are shown below.
Troubleshooting Troubleshooting This section contains advice on what to do if you have problems scanning an original or if the network delivery scanner e-mail function do not work. Various messages that may appear on the control panel or computer are listed, along with causes and suitable countermeasures. When Scanning Is Not Performed as Expected Status Possible Cause and Action The image cannot be scanned at all. The original was placed with the front and back reversed.
Appendix When an Error Message Is Displayed on the Control Panel Note ❒ If an error message that is not contained in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message is still shown, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see “General Settings Guide”.
Troubleshooting Message Possible Cause and Action Cannot find SMTP server. Check DNS or SMTP. • Check whether this machine and the mail server are correctly connected to the network. • The mail server is not running or is not in service. • Check whether the “Network” setting for the initial system setup is correct. Cannot select over 30 files at the same time. To deliver more than 30 stored files, divide the files and perform the operation several times. Cannot specify more than 100 destinations.
Appendix Message Possible Cause and Action Load the following paper in. Load paper in the tray indicated. Memory is full. Because of insufficient hard disk space, the first page could not be scanned. Try one of the following measures. Cannot scan. • Wait for a while and retry the scan operation. • Reduce the scan area. • Delete unneeded stored files. Memory is full. There is not enough free hard disk space. No Cannot scan. Only sending stored files is avail- more files can be stored.
Troubleshooting Message Possible Cause and Action Scanning can not continue because of insufficient memory space. Do you send the scanned data? When the delivery is stopped, the scanned data is deleted. Scanning has not been completed because of insufficient hard disk space in the machine. Select whether or not the scanned file is delivered. Selected file is currently in use. The name of a file that is being edited with DeskTopBinder V2 Lite/Professional or that is in a waiting queue cannot be changed.
Appendix Message Possible Cause and Action Sending the data to SMTP server has failed. While sending a file to the SMTP server, a network error has occurred and the file could not be sent correctly. Try the operation once more. To confirm the result, check [Scanned Files Status]. If the message is still shown, the network may be crowded. Notify the network administrator. If multiple files were sent, use the Delivery Files Status screen to check for which file the problem occurred. ⇒ p.
Troubleshooting Message Possible Cause and Action Updating the destination list. Please wait. If a destination or sender’s name was already selected, re-select it after this display is cleared. Specified destination(s) or sender’s name has been cleared. Updating the destination list has failed. Try again? Check whether the delivery server has started operation.
Appendix Message Cause and Action [Insufficient memory. Close all applications, then re- Close unnecessary applications running on start scanning.] the computer. [Insufficient memory. Reduce the scanning area.] • Reset the scan size. • Lower the resolution. • Set with no compression. ⇒ p.25 “Making Scanner Settings” Note ❒ The “The Relationship between the Resolution and the Scanning Area” chart in Help for halftone scanning might not always apply.
Specifications Specifications Scan method Flat bed scanning Image sensor type CCD Image Sensor Scan type Sheet, book Interface Ethernet interface (10BASE-T or 100BASETX), IEEE 1394(option), Wireless LAN(option) Maximum scan size A3/11”x17” (297mm×432mm) Scan density 600dpi Variable range of scan resolution • When used as a network TWAIN scanner Setting range: 100dpi - 1200dpi • When used as a network delivery scanner or for sending e-mail Setting range: 100dpi, 200dpi, 300dpi, 400dpi, 600dpi
INDEX A Automatic tilt correction, 52 Auto Run program, 34 C Checking the Status of Delivery, 62 Compression (Black & White), 25 Compression (Gray Scale/Full Color), 26 D Default settings, 18 DeskTopBinder V2 Lite, 38, 40, 49 Destination List Priority, 26 Display, 11 Display Contents E-mail, 13 Network Delivery Scanner, 13 Network TWAIN Scanner, 12 Divide & Send Scan to E-mail, 26 Document Server, 10 E E-mail, 9 E-mail Information Language, 27 F File Type Priority, 28 Function keys, 12 I Image density,
R Resolution, 21 S Save, 52 Scanning mode registration, 52 Scanning originals, 50 ScanRouter V2 Lite, 41 Scan size, 22 Scan type, 21 Selecting a custom size, 23 Select Title, 28 Senders Name Default, 26 Send/Store connection timeout, 25 Setting Scanner Features, 21 Software supplied on CD-ROM, 39 Status indicators, 12 Store data, 77 Stored files Changing file information, 87 Delete, 86 Delivering, 64 Search, 85 Sending, 76 Switch to Batch, 28 T The {Check Modes} } key, 11 The {Clear Modes} } key, 11 The {
102 UE USA B529
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Note to users in the United States of America Notice: This equipment has been tested and found to comply with the limits for a Class A digital devices, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
Printer/Scanner Kit Type 1232 Operating Instructions Scanner Reference UE USA B529-8607
