FAX Option Type 2018 Operating Instructions Facsimile Reference 1 Getting Started 2 Faxing 3 Using Internet Fax Functions 4 Programming 5 Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information in the Copy Reference before you use it.
USA ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company. 2. This equipment uses the RJ11C USOC jack. 3.
Kir-C2-ENcombine_F_FM.book Page i Friday, September 19, 2003 3:00 PM Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
Kir-C2-ENcombine_F_FM.book Page ii Friday, September 19, 2003 3:00 PM ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.
Kir-C2-ENcombine_F_FM.book Page iii Friday, September 19, 2003 3:00 PM TABLE OF CONTENTS Manuals for This Machine ...................................................................................... i NOTICE ...................................................................................................................1 Important Safety Instructions ...............................................................................3 Caution..................................................................
Kir-C2-ENcombine_F_FM.book Page iv Friday, September 19, 2003 3:00 PM Entering an E-mail Address ..................................................................................... 35 Using the Destination List ........................................................................................ 35 Specifying a destination using the Quick Dial key ................................................. 36 Specifying a group of destinations using the Quick Dial key .................................
Kir-C2-ENcombine_F_FM.book Page 1 Friday, September 19, 2003 3:00 PM NOTICE Note to users in the United States of America - Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Kir-C2-ENcombine_F_FM.book Page 2 Friday, September 19, 2003 3:00 PM - Notice about the Telephone Consumer Protection Act (Valid in USA only).
Kir-C2-ENcombine_F_FM.book Page 3 Friday, September 19, 2003 3:00 PM Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: • Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. • Avoid using a telephone during an electrical storm.
Kir-C2-ENcombine_F_FM.book Page 4 Friday, September 19, 2003 3:00 PM How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, Copy Reference.
Kir-C2-ENcombine_F_FM.
Kir-C2-ENcombine_F_FM.
Kir-C2-ENcombine_F_FM.book Page 7 Friday, September 19, 2003 3:00 PM 1. Getting Started Control Panel The illustration shows the control panel when options are installed. 1 2 3 Facsimile Communicating Start Manual Reception Receive File Immediate Trance. Memory Trance. 4 Transmission Stamp ABC 05 02 DEF 06 03 GHI 07 Scanner 8 9 10 YZ 13 Shift PQR 10 @. ___ @.
Kir-C2-ENcombine_F_FM.book Page 8 Friday, September 19, 2003 3:00 PM Getting Started 11. {On Hook Dial}} key 20. Quick Dial keys Use to dial a number while hearing tone. Use to select the programmed destination at a single touch or to enter letters and symbols. 12. {User Tools/Counter}} key Use to change default or operation parameters according to the operating conditions. 1 13. {Clear Modes}} key Press to clear the current setting. 14. {Clear/Stop}} key Clear: Clears an entered numeric value.
Kir-C2-ENcombine_F_FM.book Page 9 Friday, September 19, 2003 3:00 PM Control Panel 30. Number keys 31. {Start}} key Use to enter numeric values. Press to begin faxing, printing reports or lists. 1 Reading the Display The display shows you the machine status, messages, and guides you through operations. Note ❒ This machine automatically returns to standby mode if you do not use the machine for a certain period of time. You can select the period using "Facsimile Auto Reset Timer".
Kir-C2-ENcombine_F_FM.book Page 10 Friday, September 19, 2003 3:00 PM Getting Started 1 1 2 3 1 5 4 1. Machine status or currently selected function 2. Message 3. Destination entry 4. Selection keys 5. Selectable items ❖ When Internet Fax Setting is ON 1 1. Switches the destination between fax number and e-mail address. Note ❒ To use the Internet Fax functions, the optional printer/scanner unit is required. ❒ You need to set Internet Fax Settings to On in Fax Features. See p.
Kir-C2-ENcombine_F_FM.book Page 11 Friday, September 19, 2003 3:00 PM Control Panel Communication display While communicating, the machine status is displayed. ❖ Memory Transmission (fax transmission) 1 ❖ Reception ❖ Immediate Transmission ❖ TX Mode When a function is set to on, a “clip” mark is attached to that function name. Note ❒ To set the transmission mode item, press [TX Mode].
Kir-C2-ENcombine_F_FM.book Page 12 Friday, September 19, 2003 3:00 PM Getting Started User code entry display When the following message appears on the display, User Code Management is active. Enter a user code to deactivate User Code Management. 1 The machine can be set up so that no one can use it without entering a user code. This prevents unauthorized people from sending fax messages and helps track the activity of each user or department. Note ❒ You can specify a user code with “System Settings”.
Kir-C2-ENcombine_F_FM.book Page 13 Friday, September 19, 2003 3:00 PM 2. Faxing Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Note ❒ You can use Parallel Memory Transmission that dials while the original is being scanned. See p.31 “Parallel Memory Transmission”, Facsimile Reference . ❖ Memory Transmission Transmission starts automatically after the original has been stored in memory.
Kir-C2-ENcombine_F_FM.book Page 14 Friday, September 19, 2003 3:00 PM Faxing Switching between Memory Transmission and Immediate Transmission Check the indicators on the operation panel to check which mode is currently active and press the {Transmission Mode} } key to toggle between them. 2 g Start Manual Reception Immediate Trance. Memory Trance. ABC 05 MNO Switch RX Mode Transmission Stamp 09 Standard Detail Fine YZ 13 Shift DEF 06 0 PQR 10 1 @. ___ @.
Kir-C2-ENcombine_F_FM.book Page 15 Friday, September 19, 2003 3:00 PM Placing Originals Placing Originals You can place the originals either in the optional ADF or ARDF or on the exposure glass. Some types of originals are unsuitable for the ADF or ARDF, so they must be placed on the exposure glass. Place to scan by portrait orientation for the original of A4, 8 1/ 2 "×11" or larger size, landscape orientation for the original of A4, 81/2"×11" or smaller size shown in the illustration.
Kir-C2-ENcombine_F_FM.book Page 16 Friday, September 19, 2003 3:00 PM Faxing ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's terminal. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided into two or more sheets.
Kir-C2-ENcombine_F_FM.book Page 17 Friday, September 19, 2003 3:00 PM Placing Originals Placing Originals in the Optional ADF or ARDF Use the ADF or ARDF to scan in a stack of originals in one operation. The ARDF can handle both one-sided and two-sided originals. Limitation ❒ Place all the originals to be sent in a single stack. You cannot place originals in the ADF or ARDF one page at a time or in successive stacks. Note ❒ To send an original longer then the following lengths, use Memory Transmission.
Kir-C2-ENcombine_F_FM.book Page 18 Friday, September 19, 2003 3:00 PM Faxing • Curled, folded, or creased originals • Pasted originals • Originals with any kind of coating, such as thermosensitive paper, art paper, aluminum foil, carbon paper, or conductive paper • Originals with index tabs, tags, or other projecting parts • Sticky originals, such as translucent paper • Thin and soft originals • Originals of inappropriate weight (See p.
Kir-C2-ENcombine_F_FM.book Page 19 Friday, September 19, 2003 3:00 PM Placing Originals Original sizes difficult to detect The machine finds it difficult to detect the size of the following kinds of originals. If this happens, the receiving machine may not select print paper of the correct size.
Kir-C2-ENcombine_F_FM.book Page 20 Friday, September 19, 2003 3:00 PM Faxing Memory Transmission In Memory Transmission mode, after you press the {Start} } key, the machine does not dial the destination until all pages of your fax message have been scanned into memory (in contrast to Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one). Memory Transmission is useful because: • You can take your original away from the machine without having to wait too long.
Kir-C2-ENcombine_F_FM.book Page 21 Friday, September 19, 2003 3:00 PM Memory Transmission A Make sure that Memory Trans. indicator lights. D Specify a destination. g Start Manual Reception Immediate Trance. Memory Trance. ABC 05 MNO Switch RX Mode Transmission Stamp 09 Standard Detail Fine YZ 13 Shift DEF 06 0 PQR 10 1 @. ___ @. 14 2 15 Space S AAN130F Note ❒ If it is not, press the {Transmission Mode} } key. B Place the original in the ADF or ARDF, or on the exposure glass.
Kir-C2-ENcombine_F_FM.book Page 22 Friday, September 19, 2003 3:00 PM Faxing F Specify a destination. 2 Note ❒ Press [ ] to switch the destination between fax number and e-mail address. ❒ If you want to specify another destination, repeat steps E and F. ❒ Entered destinations can be checked using {U} or {T}. ❒ To delete an entered destination, find it using {U} or {T}, press the {Clear/Stop} } key, and then press [Delete]. G Press the {Start}} key. Note ❒ Do not lift the ADF or ARDF during scanning.
Kir-C2-ENcombine_F_FM.book Page 23 Friday, September 19, 2003 3:00 PM Canceling a Memory Transmission Canceling a Memory Transmission Even when fax number and e-mail address are simultaneously specified, or only e-mail address is specified, you can cancel the mode using the same procedure. However, you cannot cancel the transmission of a sent Internet Fax document. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the { Start} } key.
Kir-C2-ENcombine_F_FM.book Page 24 Friday, September 19, 2003 3:00 PM Faxing C Press [Stop TX]. D Press [Delete]. 2 The standby display appears. Note ❒ If you want to cancel stopping, press [No].
Kir-C2-ENcombine_F_FM.book Page 25 Friday, September 19, 2003 3:00 PM Immediate Transmission Immediate Transmission With Immediate Transmission, when you press the { Start} } key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the destination.
Kir-C2-ENcombine_F_FM.book Page 26 Friday, September 19, 2003 3:00 PM Faxing Reference p.15 “Placing Originals”. C Select the scan settings you re- quire. Reference p.29 “Scan Settings” 2 p.30 “Original Type” p.31 “Image Density (Contrast)” D Specify a destination. E Press the {Start}} key. The machine calls the destination. While it is dialing, the number or name which is programmed as the Own Name or Own Fax Number in the machine of the other party is shown on the display.
Kir-C2-ENcombine_F_FM.book Page 27 Friday, September 19, 2003 3:00 PM Immediate Transmission - Sending originals using the exposure glass A B C D E F G H Make sure that Immediate Trans. indicator lights. If it is not, press the {Transmission Mode} } key. Place the first page face down on the exposure glass. Specify a destination. Make the scan settings you require. Press the {Start} } key.
Kir-C2-ENcombine_F_FM.book Page 28 Friday, September 19, 2003 3:00 PM Faxing Canceling an Immediate Transmission 2 Before You Have Pressed {Start} } Key After You Have Pressed {Start} } Key A Press the {Clear Modes}} key. A Press User Tools/ Counter the {Clear/Stop} } key, and then remove the original.
Kir-C2-ENcombine_F_FM.book Page 29 Friday, September 19, 2003 3:00 PM Scan Settings Scan Settings You may want to send many different types of fax messages. Some of these may be difficult to reproduce at the receiver's end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.
Kir-C2-ENcombine_F_FM.book Page 30 Friday, September 19, 2003 3:00 PM Faxing A Press the {Resolution} } key to switch between resolutions. The indicators above the key shows the current selection. g Start Manual Reception Immediate Trance. Memory Trance. ABC 05 MNO 2 Switch RX Mode Transmission Stamp 09 Standard Detail Fine DEF 06 0 PQR 10 YZ 13 1 @. ___ @.
Kir-C2-ENcombine_F_FM.book Page 31 Friday, September 19, 2003 3:00 PM Scan Settings Image Density (Contrast) When placing originals on the exposure glass The text and diagrams in your original should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the image density. Use the {Image Density} } key to vary the image density within 5 levels.
Kir-C2-ENcombine_F_FM.book Page 32 Friday, September 19, 2003 3:00 PM Faxing When placing originals in the optional ADF or ARDF Note ❒ Depending on what time the scan settings are adjusted, the settings may not be reflected in the resulting operation. 2 A Check which pages you want to scan with different settings. B Select the image density, resolution, and original type before the next page is scanned.
Kir-C2-ENcombine_F_FM.book Page 33 Friday, September 19, 2003 3:00 PM Specifying a Destination Specifying a Destination You can specify the destination using one of three methods. ❖ Fax number p.33 “Entering a Fax Number” ❖ E-mail address p.35 “Entering an E-mail Address” ❖ Destination list p.35 “Using the Destination List” This section covers these functions and others in more detail. Note ❒ The display shows the percentage of free memory space for storing originals.
Kir-C2-ENcombine_F_FM.book Page 34 Friday, September 19, 2003 3:00 PM Faxing Pause Press the {Pause/Redial} } key when dialing or storing a number to insert a pause of about two seconds. On Hook Dial 2 Pause/ Redial Clear/Stop GHI ABC DEF JKL MNO Start Note ❒ A tone is shown as a “•” on the display. Using the Tone function with On Hook Dial A Press the {On Hook Dial}} key.
Kir-C2-ENcombine_F_FM.book Page 35 Friday, September 19, 2003 3:00 PM Specifying a Destination Entering an E-mail Address When using Internet Fax transmission, specify the e-mail address in place of the fax number. Reference “Entering Text”, General Settings Guide The destination is specified. Note ❒ You can enter up to 128 characters. 2 A Make sure that is displayed in the destination display column. Using the Destination List Note ❒ If it is not displayed, press [ ]. B Press [Manual].
Kir-C2-ENcombine_F_FM.book Page 36 Friday, September 19, 2003 3:00 PM Faxing Limitation ❒ Group Dial can be used for Memory Transmission only; not Immediate Transmission. If you specify Immediate Transmission in Group Dial, the " T r y a g a i n a f t e r If the destionation's name has been stored, the name is shown on the display. If it is not, the fax number or e-mail address is shown. switching to memory transm i ss i o n . " me ssage appears.
Kir-C2-ENcombine_F_FM.book Page 37 Friday, September 19, 2003 3:00 PM Specifying a Destination Note ❒ If you make a mistake, press the {Clear/Stop} } key and try again. ❒ If you want to specify other destinations, press [Add Dest.]. B Press the {Check Destination}} key. Search Check Job Destination Destination Information 01 C Press the {Start}} key. Note ❒ If you press an incorrect Quick Dial key, press the {Clear/Stop} } key, and then press the Quick Dial key you want.
Kir-C2-ENcombine_F_FM.book Page 38 Friday, September 19, 2003 3:00 PM Faxing Searching for a Destination Use this procedure to search through the destination lists for a particular destination. B Make sure [Search by Name] is selected. ❖ Search by Destination Name p . 3 8 “Se arch b y D e st in at i o n Name” 2 ❖ Select by Display Destination List p.39 “Selecting from Destination List” ❖ Specifying a Registration Number p.40 “Specifying a Registration Number” ❖ Search by Fax Number p.
Kir-C2-ENcombine_F_FM.book Page 39 Friday, September 19, 2003 3:00 PM Searching for a Destination F Press the {OK}} key. Selecting from Destination List Destinations can be selected from the destination list. Destinations appear in order of registration number. A search progress starts, then search result appears. Note ❒ If no destination is matched for specified text, " S p e c i f i e d destination is not programmed." is displayed.
Kir-C2-ENcombine_F_FM.book Page 40 Friday, September 19, 2003 3:00 PM Faxing E Select the destination you want to B Select F Press the {OK}} key. C Press the {OK}} key. specify using {T} or {U}. 2 The specified destination is selected. Note ❒ Press [Add Dest] to specify other destinations. ❒ You cannot specify destinations twice. If you try to, the “This [Search by Registration No.] using {U} or {T}. [Search by Registration No.] entry display appears.
Kir-C2-ENcombine_F_FM.book Page 41 Friday, September 19, 2003 3:00 PM Searching for a Destination F Press the {OK}} key. C Select [Search by Fax No.] using {U} or {T}. The destination which you searched is specified for the destination. Note ❒ If you try to specify the destination again, "This destination has already been programmed." is displayed. Press [Exit] to return to the destination specifying display. ❒ Press [Add Dest] to specify other destinations. 2 Note ❒ If [Search by Fax No.
Kir-C2-ENcombine_F_FM.book Page 42 Friday, September 19, 2003 3:00 PM Faxing G Press the {OK}} key. Search by E-mail Address Note ❒ The search returns only destinations whose beginnings match the entered e-mail address. 2 Search result appears. A Press [ ] to display . Note ❒ If no destination is matched for specified fax number, "Specified destination is not programmed. " is displayed. Press [Exit] to return to step C. H Select the number to specify us- B Press the {Search Destination}} key.
Kir-C2-ENcombine_F_FM.book Page 43 Friday, September 19, 2003 3:00 PM Searching for a Destination E Enter an e-mail address to search for. Reference "Entering Text", General Settings Guide Note ❒ You can search with a part of the e-mail address. However, you must enter a number from top for beginning matching. ❒ If you enter a wrong e-mail address, press { W} , { V } or the {Clear/Stop} } key, and then enter the address again. H Select the e-mail address to specify using {U} or {T}.
Kir-C2-ENcombine_F_FM.book Page 44 Friday, September 19, 2003 3:00 PM Faxing Reception There are two ways you can set up your machine to handle incoming calls: • Manual Reception (the optional handset or an external telephone required) • Auto Reception 2 ❖ Manual Reception When a telephone call comes in, the machine rings. If the call is a fax message, you must switch manually to facsimile mode. A Press the {Switch RX Mode}} key. g Start Manual Reception Immediate Trance. Memory Trance.
Kir-C2-ENcombine_F_FM.book Page 45 Friday, September 19, 2003 3:00 PM 3. Using Internet Fax Functions Internet Fax Functions The optional printer/scanner unit is required. This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.
Kir-C2-ENcombine_F_FM.book Page 46 Friday, September 19, 2003 3:00 PM Using Internet Fax Functions Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, this machine usually receives an e-mail error notification. See p.103 “Server-Generated Error E-mail”, Facsimile Reference . However, e-mail error notifications may not be transmitted for various reasons.
Kir-C2-ENcombine_F_FM.book Page 47 Friday, September 19, 2003 3:00 PM Internet Fax Functions T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T announcement, RFC2532) When an Internet Fax communication is made between T.37 full mode compatible machines, the receiver side sends the return receipt (dispatched) in response to the reception confirmation request attached to the sent e-mail.
Kir-C2-ENcombine_F_FM.book Page 48 Friday, September 19, 2003 3:00 PM Using Internet Fax Functions Note ❒ If the receiver is programmed as the simple mode machine or not programmed in the Address Book, the receiver's reception capability cannot be registered. ❒ If you know the receiver's reception capability, you can set it manually. However, this setting will be overwritten when the machine receives the return receipt. See p.
Kir-C2-ENcombine_F_FM.book Page 49 Friday, September 19, 2003 3:00 PM Transmitting Internet Fax Transmitting Internet Fax Preparation You need to make System Settings beforehand. See “Setting Up the Machine on a Network”, Network Guide. This section describes how to scan a document into the memory and send it as e-mail. Specify the destination's e-mail address instead of fax number. You can send Internet Fax documents only with Memory Transmission.
Kir-C2-ENcombine_F_FM.book Page 50 Friday, September 19, 2003 3:00 PM Using Internet Fax Functions ❒ You can limit the size of transmitted e-mail messages. See p.73 “Email Settings”, Facsimile Reference . ❒ See p.58 “Received Images” for how e-mail is actually received by the computer when it is sent with mail options selected.
Kir-C2-ENcombine_F_FM.book Page 51 Friday, September 19, 2003 3:00 PM Transmitting Internet Fax D Press the {OK} } key. The display returns to that of step A. Note ❒ If you press the {Clear/Stop} } key, entering a subject is canceled. The display returns to that of step A. Setting Return Receipt A Select [Return Receipt] using {U} or {T}, and then press the {OK} } key. To enter the programmed subject A Select [Attach Subject] using {U} or {T}, and then press the {OK} } key.
Kir-C2-ENcombine_F_FM.book Page 52 Friday, September 19, 2003 3:00 PM Using Internet Fax Functions ❒ Note that you cannot place pages on the exposure glass after you have started using the ADF or ARDF. ❒ The original can be placed either in the ADF or ARDF or on the exposure glass, until the {Start} } key is pressed. Reference p.15 “Placing Originals”. 3 F Select Reference p.35 “Entering an E-mail Address”. p.35 “Using the Destination List”. p.26 “Redial”, Facsimile Reference .
Kir-C2-ENcombine_F_FM.book Page 53 Friday, September 19, 2003 3:00 PM Transmitting Internet Fax J Press the {Start}} key. This machine starts scanning the document into memory. The email send operation starts after the scanning operation is complete. When scanning is complete, the Communicating indicator lights and transmission starts. Note ❒ With a large volume of document, it may take some time before transmission starts. This is due to the time the machine requires to convert the data in memory.
Kir-C2-ENcombine_F_FM.book Page 54 Friday, September 19, 2003 3:00 PM Using Internet Fax Functions Confirming Reception When Return Receipt is set under “Email Options”, the receiver sends back a return receipt message. Once the return receipt message has been received, "OK" appears in the Result column of Journal, allowing the originator to verify that the transmission has been received.
Kir-C2-ENcombine_F_FM.book Page 55 Friday, September 19, 2003 3:00 PM Canceling Internet Fax Transmission Canceling Internet Fax Transmission When fax and Internet Fax destinations are specified simultaneously, you can cancel sending using the same method. Note ❒ You cannot cancel a transmission once scanning is complete. While the Original Is Being Scanned Use this procedure to cancel a transmission after pressing the {Start} } key. A Press the {Clear/Stop}} key.
Kir-C2-ENcombine_F_FM.book Page 56 Friday, September 19, 2003 3:00 PM Using Internet Fax Functions Receiving Internet Fax You can receive e-mail documents by Internet Fax. There are two methods of receiving email: Auto E-mail Reception and Manual E-mail Reception. Limitation ❒ E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Mail Notification if their e-mail contains attachments.
Kir-C2-ENcombine_F_FM.book Page 57 Friday, September 19, 2003 3:00 PM Receiving Internet Fax B Press the {Start}} key. On Hook Dial Pause/ Redial Clear/Stop GHI ABC DEF JKL MNO 3 Start TUV PRS WXY OPER Enter AAN107F Accesses the server to check for email. E-mail is in the server A Start printing and receiving in the memory. If the receiving is finished, the standby display appears. E-mail is not in the server A Press [Exit]. The standby display appears.
Kir-C2-ENcombine_F_FM.book Page 58 Friday, September 19, 2003 3:00 PM Using Internet Fax Functions Received Images Here is an example of an Internet Fax message sent from this machine and received on a computer using Outlook e-mail software. The received image varies according to e-mail software. 3 January 4 This E-mail was sent from "Head Office" (XXXX). Queries to: aaaa@abc.company.com AAN052S 1. E-mail transmitted without specifying a subject in “E-mail Options”. 2.
Kir-C2-ENcombine_F_FM.book Page 59 Friday, September 19, 2003 3:00 PM 4. Programming Initial Settings and Adjustments You can send information to the other party when transmitting or receiving a fax message. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒ You can confirm programmed settings from the User Parameter List. We recommend that you print and keep the User Parameter List when you program or change settings.
Kir-C2-ENcombine_F_FM.book Page 60 Friday, September 19, 2003 3:00 PM Programming ❖ Own Fax Number (facsimile number of sender) The sender's Own Fax Number is sent to the other party when sending a fax using a G3 line. The received facsimile number is shown on the display of the other machine and printed in a report. This function is available regardless of the manufacturer of the other party's machine. Programming A Press the {User Tools/Counter}} key.
Kir-C2-ENcombine_F_FM.book Page 61 Friday, September 19, 2003 3:00 PM Initial Settings and Adjustments E Program your name and fax number. B Enter an own name, and then press the {OK} } key. Programming a Fax Header A Select [Fax Header] using {U} or {T}, and then press the {OK} } key. Reference "Entering Text", General Settings Guide. B Enter a Fax Header including your own name and fax number, and then press the { OK} } key.
Kir-C2-ENcombine_F_FM.book Page 62 Friday, September 19, 2003 3:00 PM Programming D Select [Program Fax Information] us- Editing Note ❒ This following procedure explains how to edit Fax Header, as an example of editing. ❒ When the Key Operator Code is programmed and turned on, user have to enter programmed the Key Operator Code (maximum 8 digit) to operate Key Operator Tools. ing {U} or {T}, and then press the } key. {OK} E Select [Fax Header] using {U} or {T}, and then press the {OK} } key.
Kir-C2-ENcombine_F_FM.book Page 63 Friday, September 19, 2003 3:00 PM Initial Settings and Adjustments H Press the {User Tools/Counter}} key. The standby display appears. D Select [Program Fax Information] using {U} or {T}, and then press the } key. {OK} Deleting This following procedure explains how to delete Fax Header, as an example of deleting. Note ❒ If the key operator code is programmed and turned on, enter the key operator code (maximum 8 digit) using number keys, and then press the {OK} } key.
Kir-C2-ENcombine_F_FM.book Page 64 Friday, September 19, 2003 3:00 PM Programming Programming Fax Numbers and E-mail addresses You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings. You can also register the programmed fax numbers and e-mail addresses in a Group. Note ❒ When you try to return to the standby display after changing the contents of the Address Book, a message appears stating the destination list has been updated. Press [Exit].
Kir-C2-ENcombine_F_FM.book Page 65 Friday, September 19, 2003 3:00 PM 5. Troubleshooting Adjusting the Volume You can change the volume of the following sounds that the machine makes. B Select [Fax Features] using {U} or {T}, and then press the {OK} } key. ❖ On Hook Mode Heard when the {On Hook Dial} } key is pressed. ❖ At Transmission Heard when the machine sends a message. ❖ At Reception Heard when the machine receives a message.
Kir-C2-ENcombine_F_FM.book Page 66 Friday, September 19, 2003 3:00 PM Troubleshooting G You can adjust the volume using {W} or {V}. Note ❒ You can adjust the volume by seven levels. H Press the {OK}} key. Note ❒ Press the {Cancel} } key to cancel setting and the display returns to that of step E. 5 I Press the {User Tools/Counter}} key. The standby display appears.
Kir-C2-ENcombine_F_FM.book Page 67 Friday, September 19, 2003 3:00 PM When {Facsimile} Key Is Lit in Red When {Facsimile} } Key Is Lit in Red If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action. Facsimile Communicating Start Manual Reception Receive File Immediate Trance. Memory Trance.
Kir-C2-ENcombine_F_FM.book Page 68 Friday, September 19, 2003 3:00 PM Troubleshooting When Toner Runs Out When the machine has run out of toner, the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages. Important ❒ The number of communications, that have been executed after the toner has run out and that automatically-output Journal has not list, exceeds 100, communication will not be possible. Limitation ❒ The Memory Storage Report is not printed.
Kir-C2-ENcombine_F_FM.book Page 69 Friday, September 19, 2003 3:00 PM Error Messages and Their Meanings Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. If other message appears, follow the message. Message Causes and solutions Put original back, check it and press Start key. Original jammed during Memory Transmission. Place originals that have not been scanned again. Error occurred, and trans. was canceled.
Kir-C2-ENcombine_F_FM.book Page 70 Friday, September 19, 2003 3:00 PM Troubleshooting Message Causes and solutions Check whether there are any network problems. [14-01] Cannot find the DNS server or SMTP server. • Check the DNS server is correctly programmed using the Web browser. See the Web browser's Help. • Check the SMTP server is correctly programmed using the Web browser. See the Web browser's Help. • Check the LAN cable is correctly connected to the machine.
Kir-C2-ENcombine_F_FM.book Page 71 Friday, September 19, 2003 3:00 PM Error Messages and Their Meanings Message Causes and solutions Check whether there are any network problems. [15-02] No account name is programmed. • Check the user name and password of the e-mail account are correctly programmed from Fax Mail Reception Account under File Transfer in System Settings. See "Settings You Can Change with User Tools-File Transfer", Network Guide. • Consult your network administrator.
Kir-C2-ENcombine_F_FM.book Page 72 Friday, September 19, 2003 3:00 PM Troubleshooting - Out of paper display message If the paper tray runs out of paper, “Out of paper. Load it, then press [Exit].” appears on the display, asking you to add more paper. Note ❒ If there is paper left in the other paper trays, you can receive messages as usual, even if the message appears on the display. ❒ You can turn this function on or off with the User Parameters. See p.
Kir-C2-ENcombine_F_FM.book Page 73 Friday, September 19, 2003 3:00 PM Solving Problems Solving Problems This table lists some common problems and their solutions. Problem Causes and solutions Reference Image background appears dirty when received at the other end. Images from the back page appear. Adjust scan density. p.31 “Image Density (Contrast)” Printed or sent image contains spots. The ADF or ARDF or exposure glass is dirty. Clean them.
Kir-C2-ENcombine_F_FM.book Page 74 Friday, September 19, 2003 3:00 PM Troubleshooting Problem Causes and solutions Reference When using On Hook Dial or Manual Dial, "Receiving" appears and transmission is not allowed. If the machine fails to detect the size of the original when the {Start} } key is pressed, it performs a receiving operation. p.18 “If the Machine Cannot Detect the Size of Your Original” All fax messages stored in memory have been lost.
Kir-C2-ENcombine_F_FM.book Page 75 Friday, September 19, 2003 3:00 PM When Things Don't Go as Expected When Things Don't Go as Expected I Want... Operation Reference p.23 “Canceling a Memory to cancel a Memory Transmis- If the original is being sion. scanned, press the {Clear/Stop} } Transmission” key. If the original is being sent or if it is in standby, press the {Clear/Stop} } key, [Stop TX], and then [Delete]. to cancel an Immediate Trans- Press the {Clear/Stop} } key. mission.
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USA ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company. 2. This equipment uses the RJ11C USOC jack. 3.
EN USA B620-8607 FAX Option Type 2018 Operating Instructions Facsimile Reference Printed in China
