Operating instructions

Registering
60
3
Registering Optional Groups
An optional Expansion Memory is re-
quired to use this function.
Installing the Fax Expansion Memory
option enables you to store more
Groups. These extra Groups are re-
ferred to as Optional Groups.
Use these steps to program a new
Group or to edit or overwrite an exist-
ing Group.
Use these steps to program a new Op-
tional Group or edit or overwrite an
existing one. You can register the fol-
lowing items in each Optional Group:
• Destination fax numbers (up to 200
numbers for each group, up to 254
digits for each number)
• Group name (up to 20 characters)
To specify destinations you can use
Quick Dial keys, Speed Dials, or the
number keys.
Important
❒ We recommend that you print the
Optional Group Dial list and keep
it when you register or change des-
tinations. See chapter5, “Reports/
Lists” in the Advanced Features
manual.
Limitation
❒ The maximum number of Optional
Groups you can register is 21.
❒ Before you can use this feature you
must program a User Function
Key with the Optional Group func-
tion. See Chapter5, “Assigning
User Function Keys” in the Ad-
vanced Features manual.
❒ The maximum number of destina-
tions you can register in Groups is
2000; 56 in quick dial keys, 1000
speed dials, and 999 numbers en-
tered directory with the number
keys.
❒ The number of destinations that
can be registered with the number
keys depends on how the machine
is used. It is possible to register 999
destinations for all the Optional
Groups. If you register 999 destina-
tions with the number keys, how-
ever, you cannot perform a
Memory Transmission or specify a
Group. When you register destina-
tions on the number keys, the
number of destinations must be
998 or less. ⇒ P.33 “Number Keys”
❒ If you register an Optional Group
with the number keys when a file
is waiting to be transmitted, the
message “
You have exceeded
the maximum machine specifi-
cations. No additional entry
with number keys
” is shown and
you sometimes cannot register any
more destinations even when the
number of specified destinations is
998 or less. This is because a fax
number is stored in memory for
the file to be transmitted. When the
file transmission is completed and
the fax number is deleted, you can
register a Group.
❒ When a lot of destinations are reg-
istered in the number keys for an
Optional Group, you sometimes
cannot dial a destination for a
Memory Transmission with the
number keys.
❒ When a previously registered Op-
tional Group is being used for a
standby transmission, the message
“
This destination is in use
for standby transmission
file. Please modify/delete
after transmission
” is shown
and you cannot change destina-
tions for this Group.