FAX Option Type 4000 Operating Instructions Facsimile Reference (option) ZC HH0 10 N. eps Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
FAX Option Type 4000 Operating Instructions Printed in Japan UE USA B383-8657A
Available Options • Expansion Memory (FAX Feature Expander Type 450) • Optional Hard Disk (FAX Feature Expander Type 4000) • 400 dpi Option (FAX 400dpi Option Type 450) • ISDN Unit (ISDN Option Type 450) • Stamp Unit (FAX Stamp Type 4000) • Handset (Handset Type 4000) Supplies • Marker Ink (Marker Type 30 is recommended for the best performance)
NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage.
- ENERGY SAVING INFORMATION As an Energy Star Partner, we have determined that this fax model meets Energy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as Low Power mode. Please see applicable sections of operating instructions for details. M006.
Important Safty Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. • Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.
FUNCTION MAP ND0x01e7.
eps [ Info.
TABLE OF CONTENTS 1. Transmission Features Handy Dialing Functions .......................................................................... Chain Dial...................................................................................................... Telephone Directory...................................................................................... Redial ............................................................................................................ Subaddress ........................
Printing Functions................................................................................... Print Completion Beep ................................................................................ Checkered Mark.......................................................................................... Center Mark ................................................................................................ Reception Time ..............................................................................
Printing a List of Files in Memory (Print TX File List) .......................... 64 Checking the Transmission Result (TX File Status) ............................ 65 Checking the Reception Result (RX File Status) .................................. 66 Printing a Confidential Message ............................................................ 67 Confidential File Report............................................................................... 68 Printing a File Received with Memory Lock...............
Date/Time.................................................................................................. Summer Time............................................................................................ Counters.................................................................................................... Auto Reset ................................................................................................ Paper Feed Selection...............................................................
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1. Transmission Features Handy Dialing Functions Chain Dial Telephone Directory This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys. This feature lets you find a stored Speed Dial quickly by just entering a single letter, for example, the first lett er o f t h e n am e s t o r e d fo r t h at number.
Transmission Features C Press [Tel.Dir.]. ❒ If you make a mistake, press the {Clear/Stop} key to try again. ❒ If you wish to dial another destination, press [Add] and dial another fax number. ❒ If the optional Expansion Memory is installed, codes 000 to 999 become available. Us53-1.tif 1 D Enter the search letter by pressing one of the Quick Dial keys (A to Z). F Press the {Start}} key. ND2L05E1.
Handy Dialing Functions Limitation ❒ The following kinds of destinations are not memorized: • Quick Dials • Speed Dials • Group Dials • Destinations dialed by a Program • Destinations dialed as End Receivers for Transfer Request • Forwarding terminal of the substitute reception • Destination of Memory File Transfer • Destinations dialed using the external telephone or optional handset keypad • Destinations dialed by Redial (regarded as already memorized) • Any destinations after the first number if multipl
Transmission Features D Press the User Function key ({ {F1} }- {F5} }) in which the Subaddress function has been registered. 1 LTWO800E.eps Communicating Start Manual RX Receive File TX File Status Confidential File TEL Mode Standard Detail Super Fine Immediate Trans. Memory Trans. “/” will appear on the display. Us48-1.tif E Enter the destination subaddress with the number keys. F Press the {Start}} key.
On-hook Dial On-hook Dial This is just like using the external telephone, except you do not have to pick up the external telephone before dialing. Just press the {On Hook Dial} key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party. Limitation ❒ This feature is not available in some countries. ❒ On-hook Dial does not work with ISDN lines. Reference See Chapter4, “Adjusting Volume” in the Basic Features manual. C Dial. 1 Us35-1.
Transmission Features Manual Dial The external telephone is required. 1 Pick up the handset of the external telephone and dial. When the line is connected and you hear a highpitched tone, press the {Start} key to send your fax message. If, on the other hand, you hear a voice at the other end, continue your conversation as you would normally over the telephone. Limitation ❒ Manual Dial does not work with ISDN lines.
Changing the Line Type Changing the Line Type The optional ISDN Unit is required. When the optional ISDN Unit is installed, you can connect to up to a maximum of 2 lines. This machine comes with a single Analog (PSTN) line connection for G3 communication as standard. Press the {F4} key to change the line type. Note ❒ When sending a fax, you can select the line type if dialing with the number keys or Chain Dial.
Transmission Features Transmission Features Stamp 1 ARDF and Stamp Unit are required. When sending a fax message using the Document Feeder (ADF), the machine can stamp a circle mark at the top of the original. When sending a double sided document, they are marked at top left of the front page and top right of the rear page. This stamp indicates that the original has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Immediate Transmission. LCSTAP01GB.
Transmission Features F Code (SUB) B Dial the destination fax number using the number keys. Us28-1.tif Normally you can only use Confidential Transmission to send to fax machines of the same make that have the Confidential Reception feature. However, if the other machine supports a similar feature called “F Code”, you can send fax messages to the other party using this method instead. 1 C Press the User Function key assigned with the F Code feature. LTWO800E.
Transmission Features F Code (PWD) There are times when you may wish to use a password when sending confidential faxes with the F Code “SEP“ feature. 1 Limitation ❒ You can enter a password up to 20 digits long. Note ❒ Messages you send using this feature are marked “PWD” on all reports.⇒ P.86 “Reports/Lists” JBIG Transmission FAX 400dpi option is required. If you use JBIG (Joint Bi-level Image Experts Group) compression you can send photographic originals faster than the other compression method.
More Transmission Functions More Transmission Functions Auto Fax Reception Power-up This machine can be set to shut down automatically if nobody has used the it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming messages as long as the Main Power switch is on. Important ❒ Reception is not possible if both the operation switch and Main Power switch are turned off.
Transmission Features Printed Report Memory Storage Report 1 This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Even if the machine is set up not to print this report, it is still printed if an original could not be stored. Note ❒ You can turn this report on and off. By default, it is not printed. ⇒ P.
Printed Report Transmission Result Report (Immediate Transmission) 1 If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error report is printed instead. Note ❒ You can switch this report on or off using the User Parameters. ⇒ P.
Transmission Features 1 14
2. Reception Features Reception Immediate Reception -Reception Resolution Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages. Nd1x00e2.eps Receiver (your machine) Sender ND1X00E2 - Display During Reception The sender's RTI or CSI appears on the first line. Us15-1.tif This machine supports Standard, Detail, Fine and Super Fine resolutions for reception.
Reception Features This method is used with the following features: • Combine 2 originals ⇒ P.26 “Combine 2 Originals” • Multi-copy when set to multiple copies ⇒ P.25 “Multi-copy Reception” • Reverse Order Printing ⇒ P.27 “Reverse Order Printing” • Substitute Reception ⇒ P.16 “Substitute Reception” • 2-sided Printing⇒ P.24 “2-Sided Printing” 2 Important ❒ All the messages stored in memory are deleted if the power is switched off for more than one hour.
Reception Screening Out Messages from Anonymous Senders To help you screen out unwanted messages that may fill up machine memory, the machine can be programmed to only use Substitute Reception under the following conditions. Four settings are available: • “When RTI or CSI is received” • “Free” • “disable” Note ❒ The default setting is “When RTI or CSI is received”, only storing messages when the RTI/CSI is present. You can change this with the User Parameters. ⇒ P.
Reception Features When the Receive File Indicator is Lit If the Receive File indicator is blinking, a message has been received and stored in memory with Memory Lock. You need to print it out manually. ⇒ P.69 “Printing a File Received with Memory Lock” If the Receive File indicator is lit, a message has been received but could not be printed for some reason. The message was stored in memory (Substitute Reception). When you solve the problem, the message will be automatically printed out.
Reception Functions Reception Functions Transfer Station Transfer Stations allow you to expand the standard features of your fax machine to set up complex networks. Transfer Stations must be machines of the same make. The diagram below may make the concept clearer. Nd1x00e4.eps End Receiver Requesting Transfer station party End Receiver Transfer result report End Receiver ND1X00E4 The following terminology is used in this section. ❖ Requesting Party The machine where the message originates from, i.e.
Reception Features - Sending the Transfer Result Report T his machine c omp ares t he fax number of the Requesting Party with the Requesting Party's number programmed in a Quick Dial or Speed Dial, If the lower five digits of the two numbers match, it sends the Transfer Result Report to the Requesting Party.
Reception Functions Note ❒ The ID can be up to 20 digits long and consist of digits. ❒ Make sure the ID matches the specification of the fax you are sending to. ❒ You can store IDs in Quick Dials, Speed Dials, Groups and Programs with number keys, space, # and *. ❒ Messages you receive using this feature are marked “SEP” on all reports. E Press [Mode]. The Transmission Mode menu is displayed. L2GB002.tif 2 F Enter the function number for “Polling RX” on the number keys. Us79-1.
Reception Features ID Override Polling Reception A Press the < or > key to change the Override ID and press [OK]. Us98-4.tif 2 F Code (PWD) There are times when you may wish to use a password when receiving faxes by polling with the F Code “SEP” feature. ⇒ P.20 “F Code (SEP)” Limitation ❒ You can enter a password up to 20 digits long. B Enter a polling ID (4 characters) with the number keys and Quick Dial keys. The ID can contain digits 0–9 and letters A-F (0000 and FFFF are not available).
Printing Functions Printing Functions Print Completion Beep Center Mark By default, the machine beeps to let you know when a received message has been printed. By default, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level). 2 Nd1x00e6.
Reception Features Note ❒ The date and time when the message was printed can also be recorded on the message. If you need this feature, please contact your service representative. 2 ❒ nd0x03n3GB.eps 2-Sided Printing You can have a received message printed on both sides of the paper. By default, this feature is turned off. Switch it on with the Initial Setup RX settings. ⇒ P.90 “Initial Setup RX” CP69.
Printing Functions 180 Degree Rotation Printing When printing on both sides of the paper, this machine rotates images as shown in the diagram. CP2B02E0.eps Limitation ❒ The maximum number of copies that can be made of each message is 10. If you are using Multi-copy with Specified Senders, the maximum number is 10. 2 1 2 1 Note ❒ By default, this feature is turned off. Switch it on and set the number of copies with the Initial Setup RX settings. ⇒ P.
Reception Features Combine 2 Originals When two messages of the same size and direction are received consecutively, they are printed on a single sheet when you turn this feature on. This can help you economize on paper. • Two A5K messages are printed side by side on a sheet of A4L. • Two B5K messages are printed side by side on a sheet of B4L. • Two A4K messages are printed side by side on a sheet of A3L. • Two 81/2"×51/2"K messages are printed side by side on a sheet of 81/2"×11"L.
Printing Functions Note ❒ Your service representative can customize this feature with the following settings. Bracketed values are defaults.
Reception Features 2 TSI Print FAX Print Color Usually the sender's TTI is printed on received messages. If the sender has not programmed their TTI, you will not be able to identify them. However, if you turn this feature on, the sender's RTI or CSI is printed instead so you can find out where the message came from. See Chapter3, “G3 Analog Line“ in the Basic Features manual. You can specify a color for any received message, list on report. You can choose the color of toner from Black, Cyan, Magenta.
Printing Functions When There is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has LG (81/2"×14")L and DLT (11"×17")L installed and you receive a LT (81/2"×11")L size message, check the LT (81/2"×11") column of the table below. The paper size at the top has the highest priority.
Reception Features Page Reduction Disabled Reduction in Sub-scan Direction Enabled Page Separation Threshold 20mm Width or Length Priority Width • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown. 2 Limitation ❒ Paper placed in the bypass tray is not usually selected for printing a received message. However, you can use this tray if you select the bypass tray as the main paper tray using Reception with Specified Senders. ⇒ P.
Printing Functions Out of paper display message If the paper tray runs out of paper, you can have a message appear on the display asking you to add more paper. Note ❒ By default, this message is turned off. You can turn it on with the User Parameters. ⇒ P.130 “Changing the User Parameters”(Switch05, Bit7) 2 Having Incoming Messages Printed on Paper From the Bypass Tray You can have messages sent from Specified Senders printed on paper from the Bypass Tray.
Reception Features 2 32
3. Advanced Transmission Features Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.
Advanced Transmission Features Sending at a Specific Time (Send Later) Using this feature, you can instruct the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time. B Press [Mode]. Us28-1.tif Nd1x01e4.eps The Transmission Mode menu appears. 3 Transmitter C Enter the “Send Later” function number with number keys. Receiver Us79-1.
Sending at a Specific Time (Send Later) E Press [OK]. The Transmission Mode menu is shown on the display. A check mark is added to “Send Later”. F Press [Exit]. Us79-3.tif 3 The initial display is shown. Note ❒ “Send Later” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. G Dial and press the {Start}} key. Note ❒ You can cancel a message transmission set up for Send Later. ⇒ P.
Advanced Transmission Features Confidential Transmission If you do not want your message to be picked up casually at the other end, use this feature. The message will be stored in memory at the other end and will not be printed until an ID is entered. Nd1x01e5.eps Transmitter 3 Receiver ND1X01E5 Preparation If you install the optional Expansion Memory or Hard Disk option, program the Confidential ID.⇒ P.
Confidential Transmission Default ID E Press [Exit]. Us82-3.tif A Press the < or > key to turn Default ID on and press [OK]. Us81-3.tif The initial display is shown. Us28-1.tif The Transmission Mode menu is shown again. A check mark is added to “Confidential TX”. Note ❒ To cancel the Confidential Transmission, press [Cancel]. T h e T ra n s m is s io n M o d e menu is shown on the display. Override ID A Press the < or > key to turn Override ID on. Us81-3.tif 3 Note ❒ “Conf.
Advanced Transmission Features Personal Code Transmission Personal Codes allow you to keep track of machine usage (for example, for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names programmed for the codes will be printed in the TCR and other reports. This will help you to check up on who has been using the machine and how often. ⇒ P.71 “Printing the TCR” 3 Limitation ❒ Personal codes may be any 4 digit number except 0000 (0001 through 9999).
Sending an Auto Document Sending an Auto Document If you often have to send a particular page to people (for example a map, a standard attachment or a set of instructions), store it as an Auto Document assigned to a Quick Dial key. Then, when you need to send that page to somebody, just press the Quick Dial key that you assigned it, instead of having to scan the whole page in again. Preparation You need to program an Auto Document.
Advanced Transmission Features E If you are sending just the Auto Document, press [# #]. If you wish to send it along with another original, press [OK]. Us86-2.tif The Transmission Mode menu is redisplayed. A check mark is added to “Auto Document”. 3 F Press [Exit]. Us86-3.tif The initial display is shown. Us86-4.tif Note ❒ “Auto Doc.” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. G Dial and press the {Start}} key.
2-Sided Transmission (Double-Sided Transmission) 2-Sided Transmission (Double-Sided Transmission) Use this feature to send 2-sided originals from the Document Feeder (ARDF). Both sides of an original will be scanned. The front and back of the scanned original will be printed in order on separate sheets at the other end. Note that the orientation of alternate sheets may be reversed at the other end. C Enter the “2-Sided Trans.
Advanced Transmission Features F Press [Exit]. The initial display is shown. Usfax-new052.tif Note ❒ “2-Sided TX” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. The Transmission Mode menu is redisplayed. A check mark is added to “2-Sided Trans.”. 3 G Dial and press the {Start}} key.
Book Fax Book Fax Use to send book originals from the exposure glass. Pages are scanned in the order shown below. Note that depending on the paper sizes available on the destination machine, the message may be reduced when printed at the other end. C Enter the “Book Fax” function number with the number keys. Us87-2.tif THYS980e.eps 3 Note ❒ If the appropriate display is not shown, press [↑ ↑Prev.] or [↓ ↓Next].
Advanced Transmission Features F Press [OK]. The Transmission Mode menu is shown. A check mark is added to “Book Fax”. Us88-2.tif G Press [Exit]. 3 The initial display is shown. Us88-3.tif Note ❒ “Book Fax” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. H Dial and press the {Start}} key.
Choosing the Area to be Scanned Yourself (Irregular Scan Area) Choosing the Area to be Scanned Yourself (Irregular Scan Area) Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself. C Enter the “Irreg. Scan Area” func- tion number with the number keys. Us87-2.tif ND0x01E3.eps 3 ADF Note ❒ If the appropriate display is not ↓Next]. shown, press [↑ ↑Prev.
Advanced Transmission Features F Press [Exit]. The initial display is shown. Us90-2.tif Note ❒ “Irreg.Area” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. 3 G Dial and press the {Start}} key.
Polling Transmission Polling Transmission Use Polling Transmission when you want to leave an original in the machine's memory for others to pick up. The message will be sent when the other party calls you up. Nd1x01e7.eps Transmitter (This machine) Transmission Receiver Request ND1X01E7 There are three types of Polling Transmission. ❖ Free Polling Transmission Anybody can poll the message from your machine. The machine sends it regardless of whether Polling ID's match.
Advanced Transmission Features C Enter the “Polling TX” function number with the number keys. Free Polling Transmission A Press the < or > key to select “Free Poll.”. Us94-2.tif Us94-3.tif Note ❒ If the appropriate display is not shown, press [↑ ↑Prev.] or [↓ ↓Next]. 3 B Press [S SFile] and specify whether to save the stored original or not. Each time you press the key, the text at the middle right corner of the display toggles between “Save” and “Use once”.
Polling Transmission B Enter the 4 character Polling ID with letter keys/ number keys. F Press [Exit]. The initial display is shown. Us95-4.tif Us96-2.tif Note ❒ If you make a mistake, press the {Clear/Stop} key and try again. 0000 and FFFF is not available. C Press [S SFile] and specify whether to save the stored original. Each time you press the key, the text at the middle right corner of the display toggles between “Save” and “Use once”. Us95-6.tif Note ❒ “Polling TX” is displayed.
Advanced Transmission Features Polling Reception Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke Programs to fully exploit this feature). Nd1x01e8.eps Receiver Sender (This machine) Transmission Request 3 ND1X01E8 There are two types of Polling Reception. ❖ Default ID Polling Reception (Free Polling Reception) Use this method for Free Polling or Default ID Polling.
Polling Reception C Depending Note ❒ To cancel the Polling Reception, press [Cancel]. The Transmission Mode menu is shown. which method you are using, choose one of the following procedures: Default ID Polling Reception A Press the < or > key to select the Default ID. E Press [Exit]. The following display is shown. Us99-2.tif Us98-3.tif 3 ID Override Polling Reception A Press the < or > key to select the Override ID. Us98-4.tif Note ❒ “Polling RX” is displayed. F Dial and press the {Start}} key.
Advanced Transmission Features Transfer Request Transfer Request allows fax machines that have this feature to automatically distribute incoming messages onto multiple fax destinations. This feature helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation. The diagram below may make the concept clearer.
Transfer Request C Enter the “Transfer Request” func- Note ❒ You cannot enter the numbers of the End Receivers directly. The numbers must be stored in Quick Dials, Speed Dials or Groups in the Transfer Station(s). To specify an End Receiver, use the special format described in. ⇒ P.54 “Specifying an End Receiver” ❒ Press [Add RcvStn] if you wish enter more End Receivers. ❒ Press the < or > key to see the End Receivers already entered.
Advanced Transmission Features H Press [Exit]. Us103-2.tif The following display is shown. Us103-4.tif 3 Note ❒ The numbers of Transfer Stations and End Receivers are displayed. I Press the {Start}} key. Specifying an End Receiver When you make a Transfer Request, you must specify the final destinations (End Receivers) for your message. You cannot enter the numbers of the End Receivers directly.
Transmission Options Transmission Options This section describes various features that you can switch on and off for any particular transmission by following the procedure at the end of this section. In addition, if you frequently use a certain configuration of options, you can change the default home position (on or off) of each option with the User Parameters. ⇒ P.
Advanced Transmission Features - ID Transmission D Press the < or > key to switch TTI Print on or off. Us107-1.tif If you turn this feature on, transmission will only take place if the destination's Polling ID is the same as yours. This feature can stop you from accidentally sending information to the wrong place (you need to co-ordinate Polling ID's with the other party). 3 Note ❒ You can switch this feature on and off with the User Parameters. The default setting is off. ⇒ P.
Transmission Options H Press the < or > key to switch Auto Reduction on or off. M Press [Exit]. Us94-5.tif Us107-3.tif The initial display is shown. Us28-1.tif Note ❒ The default setting is on. ❒ To cancel the setting, press [Cancel]. The Transmission Mode menu is shown. I If you want to set another option, press [↑ ↑Prev.] or [↓ ↓Next]. Note ❒ To finish, go to step L. J Press the < or > key to switch Closed Network on or off. 3 Note ❒ “Options” is shown.
Advanced Transmission Features 3 58
4. Communication Information Checking and Canceling Transmission Files Transmission files are originals that have been stored in memory and are awaiting transmission. The features that produce transmission files are Memory Transmission, Confidential Transmission, Transfer Request, Polling Reception and Polling Transmission. These features are described in detail elsewhere in this document.
Communication Information D Press [Yes]. B Enter the “Check/Cancel TX Files” function number with the number keys. Us111-1.tif Us111-5.tif The file is erased. E Press [Exit]. Note ❒ If “Check/Cancel TX Files” is not shown, press [↑ ↑Prev.] or [↓ ↓Next]. Us111-2.tif 4 C Press the < or > key until the Note ❒ To delete another file, repeat steps C and D. file you want to print is shown and press [Print]. Gbfax-000.tif F Press [Exit]. Us111-5.tif D Press the {Start}} key. Us111-7.
Checking and Canceling Transmission Files F Press [Exit] twice. Note ❒ If you wish to check only the transmission status, press [Exit] to return to standby mode. Us111-5.tif D Depending on the setting you want to check or change, use one of the following procedures. The initial display is shown. Checking and Editing a File Checking Destinations (Destination List) Use this procedure to check or edit destination(s), check options selected or alter the transmission time.
Communication Information B Enter the transmission time (4 digits) with the number keys. Gbfax-007.tif Us114-1.tif Use 24-hour or 12-hour format depending on your area. For 12hour format, press [AM ↔ PM] to switch between AM and PM (North America only). Note ❒ You can not specify a start time more than 24 hours. ❒ When changing the time, select AM or PM before entering the time. ❒ To start transmission immediately, press [Immediate].
Checking and Canceling Transmission Files Changing a Destination G Press [Exit]. Gbfax-000.tif You can delete or add destinations. A Enter the “Change Dest.” number with the number keys. Gbfax-006.tif The Information menu is shown. H Press [Exit]. Us111-5.tif B Change the destination. Us114-5.tif 4 The initial display is shown. Note ❒ To cancel a destination, press the < or > key until the destination you want to cancel is shown and press the {Clear/ Stop} key.
Communication Information Printing a List of Files in Memory (Print TX File List) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). Note ❒ The contents of an original stored in memory can also be printed. ⇒ P.60 “Printing a File” 4 Note ❒ Press [Cancel] to stop printing the file list and return to the Information Menu display. D Press [Exit]. Us111-5.tif A Press [Info.].
Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) If you wish to find out whether a file was sent successfully, you do not have to always print the TCR. With this function you can browse through the last 50 completed transmissions on the display. Limitation ❒ Only the last 50 communications are shown. Earlier transmissions are not available.
Communication Information Checking the Reception Result (RX File Status) This function lets you check up on the last 50 messages received without having to print the TCR. You can browse through the received messages on the display. Limitation ❒ Only the last 50 communications are displayed. Earlier messages are not available. ❒ If a message is received while you are using this function, the result will not be shown until you exit RX File Status and start it again. 4 A Press [Info.]. Us28-1.
Printing a Confidential Message Printing a Confidential Message Optional Expansion Memory is required for using this feature. This feature is designed to prevent messages being picked up casually by anyone when they are received. If someone sends you a message using Confidential Transmission, it is stored in memory and not automatically printed. To print the message you have to enter the Confidential ID code. When your machine has received a confidential message, the Confidential File indicator lights.
Communication Information Note ❒ If no Confidential Messages have been received, the message “No reception file(s) exists.” is shown. Press [Exit]. L2fxex108.tif ❒ If the Confidential IDs or Personal Confidential IDs do not match, the message “No file(s) exist for this Confidential ID.” is displayed. Press [Exit] to cancel the operation, check the Confidential ID or Personal Confidential ID with the other party and try again. 4 L2fxex109.tif E Press [Exit]. Usfax-new063.
Printing a File Received with Memory Lock Printing a File Received with Memory Lock This is a security feature designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID code. When your machine has received a message with Memory Lock, the Receive File indicator blinks. Preparation Before you start, program your Memory Lock ID.⇒ P.
Communication Information Note ❒ If no messages have been received, while Memory Lock is switched on, the message “No rece pt ion file(s) exists.” is shown. Press [Exit]. L2fxex108.tif ❒ If the Memory Lock ID does not match, the message “Wrong Memory Lock ID.” is shown. Press [Exit] and retry after checking the Memory Lock ID. 4 L2fxex111.tif E Press [Exit]. Usfax-new063.tif The initial display is shown.
Printing the TCR Printing the TCR The TCR contains information about the last 50 communications made by your machine. It is printed automatically after every 50 communications (receptions+transmissions). You can also print a copy of the TCR at any time by following the procedure below. C Press the < or > key to select the format you want to print. Gbfax-013.tif • Select “All” to print the last communications. • Select “File No.
Communication Information Displaying the Memory Status Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of received confidential messages, the number of files to be sent, and the number of received messages to be printed. Note ❒ If “Others” is displayed, it means that one or more Auto Documents have been stored. ⇒ P.
5. Facsimile User Tools Accessing the User Tools The User Tools allow you to program the machine with your identification, store frequently used numbers and settings, and customize the default settings to match your needs.
Facsimile User Tools B Press the {User Tools}} key. LTWO120E.eps Exiting User Tool mode Interrupt Screen Contrast User Tools Adjustment Program Clear Modes Energy Saver C Enter the number that matches the category you require. Us137-2.tif Note ❒ If you select Key Operator Settings, you must enter the function number for “Key Op. Settings” with number keys and press the {#} key within 3 seconds. 5 D Enter the function number of the User Tool you require. Us137-3.
Register/Delete Menu Register/Delete Menu Storing Keystroke Programs If you regularly send messages to a particular destination or transmit using the same features, you can save a lot of repetitive keypad operations by storing this information in a Keystroke Program. Keystroke Programs can be recalled by just pressing a Quick Dial key. The following procedure can be used to program a new Keystroke Program or overwrite an old one.
Facsimile User Tools D Enter G Carry out the sequence of opera- Us146-1.tif Us154-1.tif the function number for “Store Program” with the number keys. tions you wish to store in this program, then press [OK]. Note ❒ If “Delete Speed Dial” is not shown, press [↑ ↑Prev.] or [↓ ↓Next]. Note ❒ If you press the {Reset} key, the display returns to that shows in step A. ❒ For example, say you wish to use Send Later to destination number 0123456789.
Register/Delete Menu H Press [OK]. L Press [OK]. L2fxex158.tif The program is stored. Us154-4.tif I Press [Name]. Us154-2.tif Note ❒ If you press [Cancel], the Keystroke Program is canceled and the display shown in step F appears again. Note ❒ You must register a name for the program. M Press [Exit]. Us153-2.tif 5 J Enter the program name. Us139-2.tif The screen shown in step E appears again. N Press the {User Tools}} key.
Facsimile User Tools B Press the Quick Dial key containing the Keystroke Program. A Make sure that the machine is in Facsimile mode and the standby display is shown. Us155-1.tif Us28-1.tif In this example, the program name “WEEKLY” is shown on the display. Note ❒ If the standby display is not shown, press the {Facsimile} key. C Press [Exit] then the {Start}} key. The machine starts scanning the original. L2fxex158.tif B Press the {User Tools}} key. LTWO120E.
Register/Delete Menu E Press the Quick Dial key contain- ing the program you wish to delete. Registering an Auto Document Us156-2.tif The contents of the program are shown on the display. Note ❒ If you make a mistake, press [No] and try again. ❒ To view the contents of a key, press [Status]. Usfax-new065.tif F Press [Yes]. Us156-4.tif Note ❒ If you press [No], the program is not deleted and the display shown in step E appears again. G Press [Yes]. Us140-5.
Facsimile User Tools B Press the {User Tools}} key. F Press [Name]. LTWO120E.eps Us158-2.tif Interrupt Screen Contrast User Tools Adjustment Program Clear Modes Energy Saver C Enter the function number for “Register/Delete” with the number keys. Note ❒ You must register a name for the auto Document. Us137-2.tif G Enter the Auto Document name. Us139-2.tif D Enter the function number for "Reg. Auto Doc." with the number keys.
Register/Delete Menu J Select a size using the < or > key and press [OK]. Deleting an Auto Document Gbfax-004.tif The document name and original size are shown on the display. K Set your original and press the {Start} } key. Limitation ❒ You cannot delete an Auto Document waiting to be transmitted. Delete it after the transmission, cancel the transmission on standby then delete the Auto Document. A Make sure that the machine is in Facsimile mode and the standby display is shown. Us159-1.
Facsimile User Tools D Enter the function number “Delete Auto Doc.” with the number keys. G Press [Yes]. Us140-5.tif Us153-1.tif The Auto Document is deleted. Note ❒ If you press [No], the document is not deleted and the display shown in step E appears again. Note ❒ If “Delete Auto Doc.” is not shown, press [↑ ↑Prev.] or [↓ ↓Next]. E Enter the number of the Auto Document you want to delete with the number keys. Us160-1.tif 5 H Press the {User Tools}} key.
Register/Delete Menu C Enter the function number for “Reports/Lists” with the number keys. Registering an Irregular Area Us137-2.tif D Enter the function number for "Auto Doc. orig." with the number keys. When you select Irregular Area to scan a non-standard size original, two custom sizes of original are available (Area 1 and Area 2). Use this function to register these custom sizes in advance. To change an existing Irregular Scan size, just use the following procedure to overwrite it. L2fxex172.
Facsimile User Tools C Enter G Select a size you wish to register Us137-2.tif Gbfax-014.tif the function number for “Register/Delete” with the number keys. using the < or > key and press [OK]. The specified size is shown on the display. D Enter the function number for “Reg. Irreg. Area” with the number keys. Note ❒ When you select “Auto”, “---” is shown on the display. Us161-1.tif H Press [Horiz.]. Gbfax-015.tif 5 Note ❒ If “Reg. Irreg. Area” is not shown, press [↑ ↑Prev.] or [↓ ↓Next].
Register/Delete Menu J Press [OK]. D Enter the function number for “Delete Irreg.Area” with the number keys. Gbfax-017.tif Us161-1.tif K Press the {User Tools}} key. L2fxex181.tif Note ❒ If “Delete Irreg.Area” is not shown, press [↑ ↑Prev.] or [↓ ↓Next]. The registered sizes are displayed. Deleting an Irregular Area E Press [Area 1] or [Area 2]. L2GB005.tif 5 A Make sure that the machine is in Facsimile mode and the standby display is shown. Us28-1.
Facsimile User Tools Reports/Lists This function allows you to print the following reports and lists manually. Select a report or list as needed. • TCR ⇒ P.71 “Printing the TCR” • Quick Dial list See Chapter3, “Quick Dial” in the Basic Features manual. • Group Dial list See Chapter3, “Groups” in the Basic Features manual. • Keystroke Program list ⇒ P.77 “Keystroke Program list” • Speed Dial list See Chapter3, “Sped Dial” in the Basic Features manual. • Auto Document list ⇒ P.
Reports/Lists Printing the Speed Dial List A Enter the function number for “Speed Dial List” with the number keys. Gbfax-019.tif Note ❒ If you make a mistake, press [Cancel] and try again. Printing the Group Dial List 5 A Enter the function number for “Group Dial List” with the number keys. Gbfax-019.tif Note ❒ If you make a mistake, press [Cancel] and try again. D Press the {Start}} key. When printing is completed, the display shown in step C appears again.
Facsimile User Tools Initial Setup TX When you turn on the machine or return to Copy mode, the machine returns to the home settings. You can change these home settings so that the machine starts with your most frequently used features selected. This procedure can be used to change the home settings for the transmission mode (Memory/Immediate Transmission) and scan settings (Resolution, Photo Original(Original Type), Auto Image Density, and Fax Auto Reset).
Initial Setup TX ❖ Resolution Us165-3.tif ❖ Photo Original L2fxex188.tif ❖ Auto Image Density L2fxex189.tif 5 Note ❒ If you want to change other home settings, repeat steps D and E. F Press the {User Tools}}key.
Facsimile User Tools Initial Setup RX The Initial Setup Reception function allows you to turn the following reception functions on or off. • Reception Mode See Chapter2, “Selecting the Reception Mode” in the Basic Features manual. • Checkered Mark ⇒ P.23 “Checkered Mark” • Center Mark ⇒ P.23 “Center Mark” • Print RX Time ⇒ P.23 “Reception Time” • Multi-copy Reception (with the optional Expansion Memory installed). ⇒ P.25 “Multi-copy Reception” • 2-sided Printing ⇒ P.
Initial Setup RX D Enter the function number of the ❖ Multi-copy Recp. L2fxex196.tif item you want to change with the number keys. Gbfax-020.tif ❖ 2-Sided Printing L2fxex197.tif Note ❒ If you make a mistake, press the {Clear/Stop} key and enter the correct number. E Change the setting using the < or > key and press [OK]. ❖ Reverse Order Printing L2fxex198.tif ❖ Reception Mode 5 Usfax-new033.tif ❖ Authorized RX L2fxex199.tif ❖ Checkered Mark Gbfax-021.tif ❖ Special RX Nos. L2fxex200.
Facsimile User Tools ❖ Fax Print Color ColorFaxPrint.tif To Set the Bypass Paper Size A Enter the function number for “P p r. S ize- B yp ass ” w ith th e number keys. L2fxex202.tif ❖ 2nd Color Choice Color2nd.tif B Press the < or > key to select “Auto”. Note ❒ If you wish to change other functions, repeat steps D and E. 5 ❒ Select on or off for Checkered Mark, Center Mark, Print RX Time, 2-Sided Printing, Authorized RX, Special RX Nos., and Reverse Printing. ❒ For “Multi-copy Recp.
Initial Setup RX G Enter the horizontal size with the number keys and press [OK]. Gbfax-016.tif H Press [OK]. Gbfax-100.tif I Press [OK]. J Press the {User Tools}} key.
Facsimile User Tools Assigning User Function Keys You can program each of the User Function keys ({F1} –{F5}) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key. This procedure can be used to edit, delete or change the contents of the User Function keys.
Assigning User Function Keys D Press the User Function key ({ {F1} }—{ {F5} }) you want to use. Usfax-new032.tif Utilizing a User Function Key A Press the User Function Key ({ {F1} }–{ {F5} }) in which the function you want to use is stored. The stored function's display is shown. Note ❒ If you make a mistake, press [Cancel] and press the correct key. ❒ You can press [Status] to see how the User Function keys are currently programmed.
Facsimile User Tools Functions You Can Store in User Function Keys 5 Function Name Default Key Note Manual Reception F1 Registrable/editable Transmission Result F2 Registrable/editable Reception Mode Select F3 Registrable/editable G3/G4 Line Select* (F4) Automatically assigned Stamp* (F5) Automatically assigned Optional Group Registrable/editable Sub-address/UUI Registrable/editable F Code Registrable/editable Reception Result Display Registrable/editable Auto Document Registra
6. Key Operator Setting Changing Key Operator Settings Use to program/check: your name, your fax number, line type, various ID codes, Adjusting Volume, date and time, number of transmitted/received documents Personal Codes This function allows you to keep track of machine usage. When Personal Codes are programmed and Personal Code Access is turned on users have to enter their Personal Code before they send a fax. ⇒ P.
Key Operator Setting C Enter Note ❒ If you enter a wrong number for the first, second, or third digit, press the {Clear/Stop} key and try again. If you enter a wrong value for the fourth digit, press Cancel and enter the correct number from the first digit. ❒ If you enter a Personal code that has already been programmed, the contents appear on the display. If you wish to change the name, press [Name] and enter another name. If you wish to program another code, press [Cancel] and enter the new code.
Changing Key Operator Settings Reference See Chapter3, “Entering Text” in the Basic Features manual. B Press the {UserTools}} key. LTWO120E.eps Interrupt Screen Contrast I Press [OK]. The entered Personal Code and name are shown on the display. J Press [OK] to register the code and User Tools Adjustment C Enter Program Clear Modes Energy Saver the function number “Key Op. Settings” using number keys and press the key within 3 seconds. name. Us170-5.tif for the { #} } Usfax-new062.
Key Operator Setting F Enter the Personal Code you want to delete using the number keys. Us171-3.tif I Press [PrevMenu] 3 times. J Press the {UserTools}} key. Personal Code Access Note ❒ If you make a mistake, press the {Clear/Stop} key and enter the correct code. ❒ You can press [Status] to see which codes have been already programmed. The machine can be set up so that users cannot use it without entering a registered Personal Code.
Changing Key Operator Settings D Enter the function number for “Personal Code” using the number keys. Accessing the Personal Code Access The machine can be set up so that nobody can use it without entering a personal code. This prevents unauthorized people from sending fax messages and can be used to track fax machine use by giving a personal code to each user. Us169-1.tif E Enter the function number for “Pers.Code Access” using the number keys.
Key Operator Setting Printing the Personal Code List Print this list to find out the registered Personal Codes and their names. E Enter the function number for “Print Pers. Code” using the number keys. Us169-2.tif A Make sure that the machine is in Facsimile mode and the standby display is shown. Us28-1.tif F Press the {Start}} key. When printing is completed, the display shown in step 4 appears again. Note ❒ If the standby display is not shown, press the {Facsimile} key.
Changing Key Operator Settings A Make sure that the machine is in Facsimile mode and the standby display is shown. E Switch ECM on or off using the < or > key and press [OK]. Us174-2.tif Us28-1.tif Note ❒ If you press [Cancel], the previous setting is not changed and the display shown in step D appears again. Note ❒ If the standby display is not shown, press the {Facsimile} key. B Press the {User Tools}} key. LTWO120E.eps Interrupt Screen Contrast User Tools Adjustment Program F Press [PrevMenu].
Key Operator Setting Note ❒ If the standby display is not shown, press the {Facsimile} key. B Press the {User Tools}} key. LTWO120E.eps Interrupt Screen Contrast User Tools Adjustment Program Clear Modes Energy Saver C Enter the function number for “Key Op. Settings” with the number keys and press the { #} } key within 3 seconds. Usfax-new062.tif 6 Note ❒ If “Key Op. Settings” is not shown, press [↓ ↓Next]. D Enter the function number for “Memory Lock” with the number keys. Us169-1.
Changing Key Operator Settings Multistep Transfer Optional Expansion Memory required. This machine can be used to build up a multi-step facsimile network that allows messages to be sent via multiple Transfer Stations and achieve greater efficiency in processing Transfer Requests. The Polling IDs of all parties involved in the multi-step transfer must be identical. The following procedure describes how to enter the multi-step transfer station (the 2nd transfer station) number.
Key Operator Setting B Press the {User Tools}} key. LTWO120E.eps Interrupt Screen Contrast User Tools Adjustment Program Clear Modes Energy Saver C Enter the function number for “Key Op. Settings” with the number keys and press the {#} } key within 3 seconds. Usfax-new062.tif Note ❒ If “Key Op. Settings” is not shown, press [↓ ↓Next]. D Enter the function number for “Multistep Transf” with the number keys. Us169-1.tif 6 Note ❒ If “Multistep Transf” is not shown, press [↑ ↑Prev.] or [↓ ↓Next].
Changing Key Operator Settings Note ❒ You can press [Status] to see the current status of the Group. ❒ If the machine has the Optional Group feature (optional Expansion Memory is required), you can register a Transfer Station. Select the Group type you wish to register using the number keys. To select a Group, press a Quick Dial key. To select an Optional Group, enter the Optional Group code using the number keys. In this example, Optional Group is selected. Us176-1.tif Us176-2.
Key Operator Setting Forwarding Optional Expansion Memory is required to use this function. Using this feature, you can select messages from Specified Senders to be printed on your machine and then sent on to another fax machine. This is useful if, for example, you are visiting another office and would like a copy of your messages sent to that office so you can read them. In this section, the machines that messages are forwarded to are referred to as Forwarding Stations.
Changing Key Operator Settings Note ❒ If the standby display is not shown, press the {Facsimile} key. F Choose a receiver (Forwarding Station) to program be entering the its code number. Us178-3.tif B Press the {User Tools}} key. LTWO120E.eps Interrupt Screen Contrast User Tools Adjustment Program Clear Modes Energy Saver C Enter the function number for “Key Op. Settings” with the number keys and press the { #} } key within 3 seconds. Note ❒ If you make a mistake, press [Cancel] and try again.
Key Operator Setting Note ❒ If “Forwarding” is not shown, press [↑ ↑Prev.] or [↓ ↓Next]. Deleting a Forwarding Station A Make sure that the machine is in Facsimile mode and the standby display is shown. E Enter the function number for “Delete Receiver” with the number keys. Us28-1.tif Us178-2.tif Note ❒ If the standby display is not shown, press the {Facsimile} key. B Press the {User Tools}} key. F Choose the receiver (Forwarding Station) to delete by entering its code number. Us179-1.
Changing Key Operator Settings H Press [Yes]. C Enter the function number for “Key Op. S ettings ” with the number keys and press the { #} } key within 3 seconds. The Forwarding Station is deleted. Us179-3.tif Usfax-new062.tif Note ❒ When you press [No], the Forwarding Station is not deleted and the display shown in step D appears again. I Press [PrevMenu] 3 times. J Press the {User Tools}} key. Note ❒ If “Key Op. Settings” is not shown, press [↓ ↓Next].
Key Operator Setting G Press [RTI/CSI]. L Press [OK]. Us180-2.tif Us181-2.tif H Register an RTI or CSI of a sender Note ❒ If you press [Cancel], the sender is not registered and the display shown in step F appears again. and press [OK]. Us185-1.tif M Press [Exit]. Us190-2.tif Reference See Chapter3, “Entering Text” in the Basic Features manual. I Select whether or not to register 6 the sender as a wild card. Us15-4.tif N Press [PrevMenu] 3 times. O Press the {User Tools}} key.
Changing Key Operator Settings C Enter Note ❒ If you make a mistake, press the {Clear/Stop} key and try again. ❒ If you have a mistake with the second digit, press [No] and enter the number again. the function number for “Key Op. Settings” with the number keys and press the { #} } key within 3 seconds. Usfax-new062.tif G Press [Yes]. Us182-1.tif Note ❒ If “Key Op. Settings” is not shown, press [↓ ↓Next]. D Enter the function number for “Forwarding” with the number keys.
Key Operator Setting Specified Sender/Forwarding Station list Print this list to find out which Specific Senders are assigned to which Forwarding Stations. D Enter the function number for “Forwarding” with the number keys. Us178-1.tif A Make sure that the machine is in Facsimile mode and the standby display is shown. Us28-1.tif Note ❒ If “Forwarding” is not shown, press [↑ ↑Prev.] or [↓ ↓Next]. E Enter Note ❒ If the standby display is not shown, press the {Facsimile} key.
Changing Key Operator Settings Treating Message from Certain Senders Differently (Specified Senders) Special Reception numbers (Special RX Nos.) allow you to treat incoming messages from certain locations differently. For example, you might want messages from your branch offices printed on a different color paper to identity them at a glance. In this case, program the branch office RTI/CSIs as Specified Senders and select a paper tray loaded with colored paper. • Multi-copy (Number of prints setting)⇒ P.
Key Operator Setting Note ❒ To register a sender, use an RTI or CSI. When you communicate with a sender using G4, register a G4 TID ❒ You can find the RTI or CSI of a sender by looking in the destination name column of the TCR ❒ Before using the Special RX Nos. function, switch this function on by following the steps shown in Initial Setup RX. ⇒ P.90 “Initial Setup RX” Note ❒ If “Key Op. Settings” is not shown, press [↓ ↓Next]. D Enter the function number for “Special RX Nos.” with the number keys.
Changing Key Operator Settings H Enter an RTI or CSI of a sender ❖ Memory Lock Us185-5.tif and press [OK]. Us185-1.tif ❖ Reverse Order Printing Us185-7.tif Reference See Chapter3, “Entering Text” in the Basic Features manual. I Select whether or not to register the sender as a wild card. ❖ 2-Sided Printing Us15-4.tif Us186-1.tif 6 J Press [RX Mode]. Us185-3.tif K Select any features for this Specified Sender. You can scroll through them by pressing [↑ ↑Prev.] or [↓ ↓Next]. Then press [OK ].
Key Operator Setting Note ❒ If “Special RX Nos.” is not shown, press [↑ ↑Prev.] or [↓ ↓Next]. Deleting a Specific Sender A Make sure that the machine is in Facsimile mode and the standby display is shown. E Enter the function number for “Delete Sender” with the number keys. Us28-1.tif Us184-2.tif Note ❒ If the standby display is not shown, press the {Facsimile} key. B Press the {User Tools}} key. F Enter the number of the Specified Sender you wish to delete with the number keys. Us186-4.
Changing Key Operator Settings Note ❒ If you press [No], the sender is not deleted and the display shown in step D appears again. I Press [PrevMenu] 3 times. J Press the {User Tools}} key. Note ❒ If “Key Op. Settings” is not shown, press [↓ ↓Next]. D Enter the function number for “Special RX Nos.” with the number keys. Us178-1.tif Specified Sender list Print this list to see the currently programmed Specific Senders. A Make sure that the machine is in Note ❒ If “Special RX Nos.
Key Operator Setting Authorized Reception This feature helps you to reject junk mail. It lets you specify which terminals you wish to receive fax messages from; the others will be shut out. This is useful if you are very annoyed with someone.
Changing Key Operator Settings D Enter the function number for “Authorized RX” with the number keys. H Enter the RTI or CSI of the sender and press [OK]. Us185-1.tif Us178-1.tif Note ❒ If “Authorized RX” is not shown, press [↑ ↑Prev.] or [↓ ↓Next]. E Enter the function number for “Register Sender” with the number keys. Reference See Chapter3, “Entering Text” in the Basic Features manual. I Select whether or not to register the sender as a wild card. Us15-4.tif Us184-2.tif 6 J Press [OK].
Key Operator Setting Note ❒ If “Authorized RX” is not shown, press [↑ ↑Prev.] or [↓ ↓Next]. Deleting a Specific Sender (Authorized Reception) A Make sure that the machine is in Facsimile mode and the standby display is shown. E Enter the function number for “Delete Sender” with the number keys. Us28-1.tif Us184-2.tif Note ❒ If the standby display is not shown, press the {Facsimile} key. F Choose the sender to delete by en- tering its code. The RTI/CSI will flash up. Us190-3.
Changing Key Operator Settings Note ❒ If you press [No], the sender is not deleted and the display shown in step D appears again. D Enter the function number for “Authorized RX” with the number keys. Us178-1.tif I Press [PrevMenu] 3 times. J Press the {User Tools}} key. Sender (Authorized Reception) List Print this list to find out which Specific Senders are currently programmed. A Make sure that the machine is in Note ❒ If “Authorized RX” is not shown, press [↑ ↑Prev.] or [↓ ↓Next].
Key Operator Setting Registering the Economy Transmission Time Economy Transmission allows you to take advantage of off-peak line rates by delaying transmission of messages until a later time. Use the procedure below to program the Economy Transmission Time for when your phone rates are cheaper. ⇒ P.34 “Sending at a Specific Time (Send Later)” Limitation ❒ You can program only one Economy Transmission time. A Make sure that the machine is in C Enter the function number for “Key Op.
Changing Key Operator Settings ID Code Use this procedure to register the following kinds of ID codes. A Make sure that the machine is in Facsimile mode and the standby display is shown. Us28-1.tif ❖ Confidential ID This ID is usually required for printing a message received with Confidential Reception. ⇒ P.67 “Printing a Confidential Message” ❖ Polling ID This ID is required for using the Transfer Request (P.52 “Transfer Request”), Transfer Station (P.
Key Operator Setting E Choose the ID you wish to program with the number keys. Us197-1.tif G Press [PrevMenu] twice. H Press the {User Tools}} key. G3 Digital Line F Enter an ID code and press [OK]. Us197-2.tif Note ❒ For a Confidential ID and a Memory Lock ID, use the number keys to enter an ID code. For a Polling ID, use the number keys and letter keys (A to F). ❒ If you make a mistake, press the {Clear/Stop} key and enter a correct code. ❒ If you press [Cancel], the entered ID is canceled.
Changing Key Operator Settings B Press the {User Tools}} key. To Enter the CSI LTWO120E.eps Interrupt A Enter the function number for “CSI” with the number keys. Screen Contrast User Tools Adjustment Program Clear Modes Energy Saver Us200-2.tif C Enter the function number “Key Op. Settings” with number keys and press the key within 3 seconds. for the { #} } Usfax-new062.tif B Enter the CSI and press [OK]. Usfax-new003.tif Note ❒ If “Key Op. Settings” is not shown, press [↓ ↓Next].
Key Operator Setting C Enter G4 Digital Line This function must be set when you connect the machine to the ISDN digital line. You can register the following items: • TID (up to 22 digits) • Own Digital Number (up to 29 digits) the function number for “Key Op. S ettings ” with the number keys and press the { #} } key within 3 seconds. Usfax-new062.tif Note ❒ If “Key Op. Settings” is not shown, press [↓ ↓Next]. Note ❒ Optional ISDN Unit required. ❒ You can use a G4 TID if you use the ISDN.
Changing Key Operator Settings To Enter the Country Code To Enter the Terminal Name A Enter the “Country Code” code with the number keys. A Enter the “Terminal Name” code with the number keys. Us201-3.tif Us201-3.tif B Enter your Country Code with the number keys and press [OK]. B Enter the Terminal Name and press [OK]. Us202-2.tif Us201-4.tif To Enter the Your Own Digital Number A Enter the “Own Digital Number” code with the number keys. B Press [PrevMenu] three times.
Key Operator Setting Changing the User Parameters The User Parameters allow you to customize various settings to match your needs. To change the function settings, set the user parameter switches. Preparation Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand. - Switches and Bits User Parameters are divided into Switches and each switch is divided into eight bits. The right most bit is bit 0 and the left most is bit 7.
Changing Key Operator Settings - User Parameter List The User Parameter switches are outlined below.
Key Operator Setting Switch 03 04 6 05 Bit 0 1 0 Automatic printing of the Memory TX Result Report Item Off *On 2 Automatic printing of the Memory Storage Report *Off On 3 Automatic printing of the Polling RX Reserve Report *Off On 4 Automatic printing of the Polling RX Result Report Off *On 5 Automatic printing of the Immediate TX Result Report Off *On 6 Automatic printing of the Polling TX Clear Report Off *On 7 Automatic printing of the TCR Off *On 0 Automatic printing of the
Changing Key Operator Settings Switch 06 Bit Item 1 Fax communication mode home position (Line) 0 1 *G3 G4 5 Selecting the Sheet to Print the Quick Dial Label *Paper label sheet Transparent label sheet 6 First page scanned for book originals *From the left page From the right page 07 2 Parallel Memory Transmission 08 2 Authorized Reception type *Only receive from specified senders 09 0 Reverse Printing (Optional 3-bin Sorter is required) *Off 10 1 Combine 2 Originals *Off On 3 Page
Key Operator Setting Changing the User Parameters • We recommend that you print the User Parameter list and keep it when you register or change a user parameter. ⇒ P.135 “Printing the User Parameter list” • Do not change any bit switches other than those shown on the previous pages. A Make sure that the machine is in Facsimile mode and the standby display is shown. D Enter the “User Parameters” code with the number keys. Us200-1.tif Note ❒ If “User Parameters” is not shown, press [↑ ↑Prev.
Changing Key Operator Settings Printing the User Parameter list Print this list to see the current User Parameter settings. D Enter the “Prt.U.Parameters” code with the number keys. Us200-1.tif A Make sure that the machine is in Facsimile mode and the standby display is shown. Us28-1.tif Note ❒ If “Prt.U.Parameters” is not shown, press [↑ ↑Prev.] or [↓ ↓Next]. E Press the {Start}} key to print the list. Note ❒ If the standby display is not shown, press the {Facsimile} key. Us207-2.
Key Operator Setting D Enter the “Date/Time” code with Date/Time the number keys. Usfax-new005.tif Use this function to set your machine's internal clock to the current time and date. This time is shown on the display, printed on pages and used for various features, such as Send Later. If the current date and time are wrong, use this procedure to correct them. A Make sure that the machine is in Note ❒ If “Date/Time” is not shown, press [↑ ↑Prev.] or [↓ ↓Next].
Changing Key Operator Settings C Enter Summer Time Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends. To turn this feature on, change the User Parameter Switch 25 digit 7. ⇒ P.135 “Printing the User Parameter list” Counters This function allows you to check the total number of pages transmitted and received on the display.
Key Operator Setting C Enter Auto Reset If the machine is not used for a while, the display will return to the Ready condition. By default, the time that must elapse before this happens is 30 seconds. If you wish, you can change this interval to one of the following settings: • 1 minute • 3 minutes • 5 minutes Note ❒ This settings does not affect for onhook dial. Auto Reset time is left in 30 seconds. the function number for “Key Op.
Changing Key Operator Settings Paper Feed Selection Using this feature, you can select which tray to print out the message. ⇒ P.130 “Changing the User Parameters”(Switch15, Bit1,0) RDS (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service technician can also use RDS to change some of your machine's settings if you request it.
Key Operator Setting 6 140
7. Troubleshooting When Toner Runs Out When the machine has run out of toner the symbol appears on the display. Note that even if there is no toner left you can still send fax messages. Important ❒ If you continue receiving and sending faxes after toner runs out, communication will not be possible after 200 communications (900 with optional Expansion Memory installed). B Press [Exit]. The error display closes. See Chapter2, “Memory Transmission” or “Immediate Transmission” in the Basic Features manual.
Troubleshooting When an Error Report is Printed An error report is printed when a message could not be successfully sent or received. Possible causes include a problem with your machine or the receiver's, noise on the telephone line etc. If an error occurs during transmission, re-send the original. If an error occurs during reception, ask the sender to re-send the message. Note ❒ If the error happens frequently, contact your service representative. ❒ The “Page” column gives the total number of pages.
When Power is Turned off or Fails When Power is Turned off or Fails Even if the Main Power switch is turned off, the contents of the machine's memory (programmed numbers etc.) will not be lost. However, if power is lost for about 1 hour through the Main Power switch being turned off, a power cut or the power cable being removed, contents of the Fax memory will be lost. Lost items will include any fax messages stored in memory using Memory Transmission or Reception.
Troubleshooting 7 144
8. Maintaining Your Machine Replacing the Stamp Cartridge The ARDF is required. When the stamp is getting to become lighter, replace the cartridge. C Set a new cartridge. LCID0602.eps Note ❒ Use the cartridge specified for this machine. A Lift the document feeder and open the stamp cover. LCID0500.eps LCID0602 D Replace the stamp cover until it clicks. LCID0501.eps B Pull out the cartridge. Lcid0600.eps E Close the document feeder.
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9. Appendix Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. Important ❒ Make sure the connector is the correct type before you start. ❖ Where to connect the machine ZCHH050N.eps ❖ When using a modular type connector ZCHH060N.eps 1. G3 2. Handset 3. External Telephone 4.
Appendix Connecting the Machine to the ISDN Optional ISDN Unit required. For how to install the optional ISDN unit, please contact your service representative. Connect the machine to the ISDN with a modular type connector. ZCHH070N.eps Connecting The Optional External Telephone You can connect the handset and an external telephone to the machine. You can use them for telephone calls. Note ❒ Some telephone may not be connected or may suffer reduced functionality.
Connecting the Machine to a Telephone Line and Telephone ❖ Adjusting the handset bell volume Nd1x00e1.eps 0 1 2 3 4 5 6 7 8 9 Ringer ND1X00E1 Adjust the handset ringer volume using the volume switch. Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the Line Type using “PSTN Line Type” in ”Key Operator Settings”. The default settings is ”Tone”. See Chapter3, “G3 Analog Line“ in the Basic Features manual.
Appendix Optional Equipment Expansion Memory and Hard Disk A Expansion Memory and a 80–Mbytes hard disk can be added. By installing them, you can increase the memory. With the Expansion Memory, features of Multicopy RX, 2–Sided Printing, Confidential reception, Memory Lock, MultiStep Transfer, Forwarding, Memory Lock ID, Confidential ID are available.
Optional Equipment 400 dpi Option (FAX 400dpi Option Type 450) This allows you to send and receive fax messages at high resolution . JBIG compression is also available with this option. ISDN Unit (ISDN Option Type 450) This allows you to send and receive messages via ISDN (Integrated Service Digital Network). Stamp (FAX Stamp Type 4000) Single-sided documents you send from the Document Feeder (ARDF) have a mark stamped on the top of the scanned side after they are scanned in.
Appendix Specifications Standard Resolution G3, G4 (option) G3: 8×3.85/mm•200×100dpi (Standard), 8×7.7/ mm•200×200dpi (Detail), 8×15.4/ mm•200×400dpi (Fine), 16×15.
Specifications Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the exposure glass and resulting image will be affected.
Appendix Limitation ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ If you set an original larger than DLT /A3 on the exposure glass, only an area of DLT /A3 is scanned. Note ❒ Even if an original is correctly placed on the exposure glass or in the Document Feeder (ARDF), a margin of 3mm around each edge of the original may not be sent. ❒ If the receiver uses paper narrower than the original, the image will be reduced to fit the paper width.
Function List Function List Advanced Transmission Features Feature name Description Reference Send Later Sets the machine to automatically start transmission or polling reception at an appointed time. P.34 “Sending at a Specific Time (Send Later)” Confidential Transmission Sends a confidential message. P.36 “Confidential TransmisThis feature is divided into sion” Default ID Confidential Transmission and Override ID Confidential Transmission.
Appendix 9 156 Feature name Description Transfer Request Sends an original to a destina- P.52 “Transfer Request” tion via a facsimile equipped with the transfer station capability. Reference Options Description Reference TTI Print You can print a message including the name registered as the TTI on the received message for each file. P.55 “TTI (Transmit Terminal Identification) Print” Label Insertion P.
Function List Communication Information Feature name Description Reference Checking and Canceling the Transmission Files This feature cancels, confirms, or changes a file (reservation) for Memory Transmission, Confidential Transmission, Transfer Request, Polling Reception, or Polling Transmission. P.59 “Checking and Canceling Transmission Files” Printing the TX File List The transmission file list can be manually printed. This list allows you to know the files stored in memory or the file numbers.
Appendix User Tools 9 Feature name Description Reference Register/Delete Quick Dial When you register a destination in a Quick Dial, you can specify the destination only by pressing the Quick Dial key. See Chapter3, “Quick Dial” in the Basic Features manual. Register/Delete Group Dial If you program a several desti- See Chapter3, “Groups” in the nations into a Group, you can Basic Features manual. dial with just a few keystrokes. Register/Delete Opt.
Function List Feature name Description Reference INITIAL SETUP TX Default transmission mode and scan settings. P.88 “Initial Setup TX” INITIAL SET UP RX Allows you to switch the following reception functions to on or off: P.90 “Initial Setup RX” • Reception Mode • Checkered Mark • Center Mark • Print RX Time • Multi-copy Reception • 2-Sided Printing • Reverse Order Printing • Authorized RX • Special RX Nos.
Appendix Feature name Description Reference Economy Transmission Economy Transmission means to send a fax when communication charges are lower. The Economy TX feature registers this time. P.124 “Registering the Economy Transmission Time” ID Code P.125 “ID Code” Registers an ID required for Transfer Request, Transfer Station, Default ID Polling Transmission, Default ID Polling Reception, or ID Transmission. Multistep Transfer Registers a transfer station in a Group Dial.
Function List Feature name Description Reference Changing User Parameters Allows you to change the function settings to meet your needs. P.130 “Changing the User Parameters” Printing User Parameter List Allows you to print and check User Parameter settings. P.135 “Printing the User Parameter list” Auto Reset Set the interval returning to the standby mode. ⇒ P.
INDEX 180 Degree Rotation Printing, 25 2nd Color Choice, 28 2-Sided Printing, 16, 24, 117 2-Sided Transmission, 155 2-sided Transmission, 41 A Acceptable Types of Originals, 153 Adjusting Volume, 160 Authorized Reception, 120, 160 Authorized Reception list, 123 Auto Document, 39, 79, 155, 158 Auto Document list, 81 Auto Fax RX Power-up, 11 Auto Identification, 7 Auto Reduction, 55, 156 Auto Reset, 138 B Book Fax, 43, 155 Bypass Paper Size, 92 C Canceling a Transmission, 59 Center Mark, 23 Chain Dial, 1 C
I P ID Code, 125, 160 ID Override Polling Reception, 22 ID Override Polling Transmission, 48 ID Reception, 20 ID Transmission, 8, 56, 156 Image Rotation, 25 Immediate Reception, 15 Initial Setup RX, 73, 90, 159 Initial Setup TX, 73, 88, 159 Irregular Area, 83, 158 Irregular Scan Area, 45, 155 ISDN, 148 ISDN Unit (ISDN Option Type 450), 151 J JBIG, 10, 22 JBIG Reception, 22 JBIG Transmission, 10 K Key Operator Settings, 73, 97 Keystroke Program, 75, 158 Keystroke Program List, 77 L Label Insertion, 55, 1
S Selecting the Line Type, 149 Sender Reception list, 123 Sending at a Specific Time (Send Later), 34 Send Later, 155 SEP, 20 Special RX Nos.