FAX Option Type 1018 Operating Instructions Facsimile Reference (option) > ZEQH010N.eps Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
USA ❖ FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company. 2. This equipment uses the following USOC jack: RJ11C An FCC compliant telephone cord and modular plug is provided with this equipment.
Available Options • Handset (Handset Type 1018) Supplies • Marker Ink (Marker Type 30 is recommended for the best performance)
NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Note to users in the United States of America - Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. • Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.
How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.
TABLE OF CONTENTS Manuals for This Machine......................................................................... 1 Basic Features (this manual) ........................................................................ 1 Advanced Features ...................................................................................... 1 1. Getting Started Guide to Components ............................................................................... Front View ....................................................
Dialing....................................................................................................... Number Keys .............................................................................................. Quick Dials .................................................................................................. Speed Dials................................................................................................. Groups ...................................................................
Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Basic Features (this manual) The Basic Features manual explains the most frequently used fax functions and operations. Advanced Features The Advanced Features manual describes more advanced functions, and also explains settings for key operators.
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1. Getting Started Guide to Components Front View 1. Document Feeder (ADF)/Platen 2. Exposure Glass Cover (Option) Place the original face down on the upper left corner of the exposure glass, aligning the upper left corner with the reference mark. Close the platen cover when you set a document on the exposure glass. Holds a document stack of up to 30 sheets which are fed automatically one at a time.Place documents face up here.
Getting Started 3. Handset (Option) This permits voice communication. 4. Main Power Switch If the machine dose not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. However, if the machine is installed with the fax option, do not turn the main power switch off. 1 Note ❒ As the main power switch is normally set by your service representative, do not touch this switch.
Guide to Components Rear View 1 1. Bypass Tray Select this tray for non-standard size paper. See Chapter 2 “Copying from the Bypass Tray” in the Copy Reference. 2. G3 Line Connector 3.
Getting Started Operation Panel 1 1. Receive File Indicator 10. 0 1 keys Lights to tell you a message has been received into memory. Press to move the cursor or select functions. 2. Communicating Indicator 11. {OK}} key Lights during transmission or reception. Press to answer "Yes" to a question displayed on the display. 3. {Job Information}} key Press to search for information on a specific job. 12. {Speed Dial}} key 4. Transmission Option Indicator 5. {Transmission Option}} key 13.
Operation Panel 19. User Function keys 28. Operation switch Each of these can be programmed for rapid access to frequently used features. Press this switch to turn the power on (the On indicator goes on). To turn the power off, press this switch again (the On indicator goes off). ❖ Features Programmed by Default Key Function F1 Manual Reception F2 Reception Mode F3 Stamp 1 20. {Resolution}} key Press to switch between Standard, Detail and Fine. 21.
Getting Started Starting the Machine To start the machine, turn on the operation switch. 1 Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See Chapter 2 “Settings You Can Change with the User Tools” in the System Settings. Turning On the Power A Confirm that the power cord is plugged into the wall outlet firmly and the Main Power switch is on. B Turn on the operation switch. The On indicator should light.
Starting the Machine Turning Off the Power A Turn off the operation switch. The On indicator will go out. 1 Important ❒ Before you unplug the power cord, confirm that the display in Facsimile mode indicates that the remaining memory space is 100%. ❒ Fax files stored in memory will be deleted an hour after you turn the Main Power switch off or you unplug the power cord.
Getting Started Switching Between Copy Mode and Facsimile Mode 1 This machine is both a fax and a copier. When you turn on the power switch, the copier screen is shown and the machine is ready to make copies. When you wish to use fax functions, press the {Facsimile} key. You can set this machine to display facsimile mode immediately after the power switch is turned on. See Chapter 2 “Setting You Can Change with the User Tools” in the System Settings.
Reading the Display Reading the Display The display tells you the machine status and guides you through operations. 1 Note ❒ All procedures in this manual assume you are in Facsimile mode. By default, when you turn the machine on it is in Copy mode. Press the {Facsimile} key to change to Facsimile mode. You can have the machine start in Facsimile mode. See Chapter 2 “Setting You Can Change with the User Tools” in the System Settings.
Getting Started 1 Standby Display Display Prompts While the machine is in standby mode (immediately after it is turned on or after the {Cancel} key is pressed), the following display is shown. Depending on the situation, the machine will show various prompts on the display. Note ❒ To return the machine to standby mode, do one of the following: • If you have set the original and have not pressed the {Start} key, remove the original. • If you have not set an original, press the {Cancel} key.
2. Faxing Overview Changing Memory Transmission and Immediate Transmission The basic procedure to send a fax message is: A Make sure the Facsimile indicator is lit B Set your original C Dial the number D Press the {Start} key The rest of this section describes these steps and the various features that are available in more detail.
Faxing Setting Originals In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder or on the exposure glass. Some types of originals are unsuitable for the Document Feeder so they must be set on the exposure glass. Which way you place your original depends on its size and whether you are using the Document Feeder or the exposure glass.
Setting Originals - How to set A4, B4, A3, 81/2"× ×11", ×14" and 11"× ×17" size 81/2"× originals Placing a Single Original on the Exposure Glass Set originals that cannot be placed in the Document Feeder, such as a book, on the exposure glass one page at a time. 2 A Lift the Document Feeder by at least 30 degrees. Place the original face down and align its upper left corner with the reference mark at the upper left corner of the exposure glass. - How to set A5, 51/2"× ×81/2" and B5 size originals 1.
Faxing Loading Originals in the Document Feeder ❒ Set thin originals on the exposure glass. Reference For information about the sizes and number of originals that can be placed in the Document Feeder, see Chapter 9 “Acceptable Types of Originals” in the Advanced Features manual. Use the Document Feeder to scan in a stack of originals in one operation. Limitation ❒ The maximum document length is 17" (432mm). ❒ Place all the originals to be sent in a single stack.
Setting Originals • • • • • Sticky originals, such as translucent paper Thin and soft originals Originals of inappropriate weight Originals in bound form, such as books Transparent originals, such as OHP transparencies or translucent paper 2 If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the original size, the following display is shown: If this happens, carry out the following steps. A Press the {Cancel}} key. B Make sure that the original is set correctly.
Faxing Original Sizes Difficult to Detect The following paper sizes are automatically detected in Facsimile mode. ❖ Metric Version Paper Size 2 11"× ×17"L L Where Original is Set ×14"L L 81/2"× ×11" 81/2"× KL 51/2"× ×81/2" KL 81/2"× ×13"L L Exposure Glass Ο Ο Ο × Ο Document Feeder Ο Ο Ο Ο Ο Ο...means that these functions can be used with this paper size. ×...means that these functions cannot be used with this paper size.
Memory Transmission Memory Transmission In Memory Transmission mode, after you press the {Start} key, the machine does not dial the destination until all pages of your fax message have scanned into memory (in contrast with Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).
Faxing B Set the original. Limitation ❒ You can send the first pages from the exposure glass then the remaining pages from the Document Feeder. After you place the last page on the exposure glass, you have 60 seconds to insert the remaining pages in the Document Feeder. 2 ❒ Note that you cannot place pages on the exposure glass after you have started using the Document Feeder. ❒ Do not open the Document Feeder while it is scanning in originals.
Memory Transmission E Press the {Start}} key. The machine starts scanning the original. The machine calls the destination. The name or fax number which is programmed as the Own Name or Own Fax Number at the other end is shown on the top of display. D Place the next original on the exposure glass within 60 seconds after the machine has finished scanning the first original. Note ❒ Repeat steps C to D for all pages. ❒ When you press the {p} key, you can select the irregular size by pressing the 0 or 1 key.
Faxing Canceling a Memory Transmission Canceling the Transmission Before the Original is Scanned A Press the {Clear Modes}} key. 2 Note ❒ When you set the document in the Document Feeder, you can cancel the transmission by just removing it. 22 Canceling a Transmission While the Original is Being Scanned A Press the {Clear/Stop}} key. The machine will stop storing the original and the data will not be sent.
Canceling a Memory Transmission Canceling a Transmission While the Message is Being Sent C Press the {OK } key. D Press the 0 or 1 key until the file you wish to delete is shown and press the {OK} } key. Use this procedure to cancel a transmission after the original has been scanned. Limitation ❒ If transmission finishes while you are carrying out this procedure, it will not be canceled. Note ❒ If you cancel a message while it is being sent, transmission is halted as soon as you finish this procedure.
Faxing Immediate Transmission With Immediate Transmission, when you press the {Start} key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the destination.
Immediate Transmission Reference P.30 “Dialing” See Chapter 3 “Chain Dial” in the Advanced Features manual. E Press the {Start}} key. C Press the {Start} } key. The machine starts scanning the original. D Place the next original on the exposure glass within 10 seconds after the machine has finished scanning the first original. 2 Note ❒ Repeat steps C to D for all originals. ❒ When you press the {p} key, you can select the irregular size by pressing the 0 or 1 key. The machine calls the destination.
Faxing Canceling an Immediate Transmission 2 Canceling a Transmission Before You Have Pressed the Start Key Canceling a Transmission After You Have Pressed the Start Key Use this procedure to cancel a transmission before you have pressed the {Start} key. A Press the {Clear/Stop} } key, and then remove the original. A Press the {Clear Modes}} key. Note ❒ When you have already set the original, you can also cancel an Immediate Transmission by removing the original from the machine.
Scan Settings Scan Settings You may wish to send many different types of fax messages. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality. ❖ Resolution: Standard, Detail, Fine ❖ Original Type: Text, Photo ❖ Image density: Manual Image Density Resolution Images and text are scanned into the machine by converting them to sequences of dots.
Faxing A Press the {Resolution} } key to switch between resolutions. The indicators above the key shows the current selection. 2 Original Type If your original contains photographs, illustrations or diagrams with complex shading patterns or grays, select the appropriate Original Type to optimize image clarity. ❖ Text Select Text to send an original containing a high-contrast black-andwhite image.
Scan Settings Image Density (Contrast) The text and diagrams in your original should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the image density. Use the {Image Density} keys to vary the image density within 5 levels. 2 A Press i or j to change the density from five density level.
Faxing Dialing 2 There are three main ways to dial a number: Number Keys ❖ Number keys: Enter numbers directly using the number keys on the right side of the operation panel. Enter numbers directly using the number keys on the right side of the operation panel. ❖ Quick Dials: When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial.
Dialing - Restrictions When Dialing with the Number Keys Fax numbers entered with the number keys are stored in internal memory (separate from memory for storing original data).
Faxing 2 Tone Quick Dials This feature allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the {Tone} key, the machine dials the number using tonal signals. When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial. See P.
Dialing C Press the Quick Dial key in which the destination's number is programmed. Speed Dials If you store a number in a Speed Dial, when you want to dial it, just press the {Speed Dial} key followed by a 2 digit code. See P.46 “Registering Speed Dial”. 2 Note ❒ To check the contents of registered Speed Dials, print the Speed Dial list. If the destination's name has been stored, the name is shown on the display. If it is not, the fax number is shown.
Faxing C Press the {Speed Dial}} key. Groups If you frequently send the same message to more than one place, program these numbers into a Group. Then you can send the messages to all the destinations in that Group with just a few keystrokes. You can also program a name for the Group (for example, "Branch Offices") which will be displayed before you press the {Start} key. 2 D Enter the two digit code (00 to 99) f or th e des ti nat ion w it h th e number keys.
Dialing C Press the Quick Dial in which the Group is programmed. Note ❒ If you make a mistake, press the {Clear/Stop} key and try again. ❒ If you wish to dial another destination, press the {OK} key and dial another fax number. 2 D Press the {Start}} key.
Faxing Reception Selecting the Reception Mode There are two ways you can set up your machine to handle incoming calls: • Auto Reception mode • Manual Reception mode (external telephone or handset required) The default setting is Auto reception mode. You can change this with the Initial Setup RX settings. See Chapter 5 ”Changing the Initial Setup Reception” in the Advanced Features manual. 2 Auto Reception Mode When a telephone call comes in, the machine receives it automatically as a fax message.
3. Setup Own Name/Fax Header/Own Fax Number Make sure that all necessary settings are made before connecting your machine to the telephone line. ❖ Own Name This should be your name or company name, in 20 characters or less. During communication, if the other party's fax machine supports Own Name, this replaces the Own Fax Number that follows. This name will appear on the display of the other party's Fax machine, and the name registered on that machine will appear on yours.
Setup Registering Own Name/Fax Header/Own Fax Number The following procedure describes how to make initial settings. A Press the {User Tools}} key. F Press 0 or 1 until "4. Fax Information" is displayed. G Press the {OK}} key. Confirm that "1. Own Name" is displayed. 3 H Press the {OK}} key. I Enter your Own Name. B Press 0 or 1 until "4. Fax Features" is displayed. C Press the {OK}} key. Note ❒ If you want to erase a character of the name, press the {Clear/ Stop} key. J Press the {OK}} key.
Own Name/Fax Header/Own Fax Number L Press the {OK}} key. Q Enter your Own Fax Number. The programmed Own Name is displayed. M Enter your Fax Header. If your Fax Header is the same as your Own Name, go to step N. N Press the {OK}} key. Your Fax Header is programmed. O Press 0 or 1 until "3. Own Fax Number" is displayed. P Press the {OK}} key.
Setup Quick Dial Registering Quick Dials To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that location, just press that Quick Dial key to dial. Use the following steps to program a new Quick Dial or to edit or overwrite existing Quick Dials. There are 32 Quick Dials available.
Quick Dial F Display the number of the Quick Dial key you want to register. Press a Quick Dial key, or search using 0 or 1. H Press the {OK}} key. The fax number is programmed. I Enter the destination name. Note ❒ If a Quick Dial has already been stored, the contents are displayed. Press 0 or 1 to select a Quic k Dial that is not pro grammed, then press the {OK} key. G Enter a fax number with the number keys. Note ❒ If you make a mistake, press the {Clear/Stop} key and try again.
Setup L Press the {OK}} key. If you want to store another Quick Dial, go to step D. M Press the {User Tools}} key to return to standby display. 3 Quick Dial list Printing the Quick Dial list allows you to check destinations registered in Quick Dial keys. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual. 42 Quick Dial Key and Function Key Label (Dial label) You can print a template that can be used to make labels for Quick Dial and User Function keys.
Quick Dial Non-transparent label paper 3 1. Quick Dial key number 2. Destination name 3. Group name (G) 4.
Setup Transparent label paper 3 1. Quick Dial key number 2. Destination name 3. Group name (G) 4.
Quick Dial Deleting Quick Dials E Press 0 or 1 until "2. Del. Quick Dial" is displayed. This procedure describes how to find a programmed Quick Dial and delete it. Limitation ❒ When a Quick Dial key is being used for a standby Memory Transmission, the message "This Dial is in Use. Cannot Delete." is shown and you cannot delete the destination for this key. A Press the {User Tools}} key. F Press the {OK}} key. 3 G Display the Quick Dial key that you want to delete.
Setup Speed Dial Registering Speed Dial If you register a destination in a Speed Dial, you can dial that number by just pressing the {Speed Dial} key followed by a two digit code. Use these steps to program a new Speed Dial or overwrite an existing one.
Speed Dial G Display the number of the Speed Dial you want to register (00 to 99). Enter the Speed Dial number with the number keys, or search using 0 or 1. Note ❒ If you make a mistake, press the {Clear/Stop} key and try again. ❒ If a Speed Dial number has already been stored, the contents are displayed. Press 0 or 1 to select an unprogrammed number, then press the {OK} key. H Enter a fax number with the number keys. Note ❒ If you make a mistake, press the {Clear/Stop} key and try again.
Setup N Press the {OK}} key. If you want to store another Speed Dial number, go to step E. O Press the {User Tools}} key to re- B Press 0 or 1 until "4. Fax Features" is displayed. C Press the {OK}} key. turn to standby display. 3 Speed Dial list Print this list to check which destinations are programmed. See Chapter 5 “Printing Reports/Lists” in the Advanced Features manual. Confirm that "1. Program / Delete" is displayed. D Press the {OK}} key. E Press 0 or 1 until "4. Del.
Speed Dial H Press the {OK}} key. The programmed data (fax number and name) is deleted. If you want to delete another name, go to step E. I Press the {User Tools}} key to re- 3 turn to standby display.
Setup Groups Registering Groups If you send the same message to several destinations at the same time on a regular basis, program these destination numbers as a Group. This allows you to dial these destinations with a single key press. Use these steps to program a new Group or to edit or overwrite an existing Group.
Groups E Press 0 or 1 until "5. Prog. Group Dial" is displayed. H Specify the destination using one of the following three methods: Enter the fax number with the number keys. F Press the {OK}} key. Press a Quick Dial key. 3 G Display the number of the group you want to register (1 to 9). Enter the group number with the number keys, or search using 0 or 1. Press the {Speed Dial} key and enter a Speed Dial number. I Press the {OK}} key.
Setup N Press the {OK}} key to register the Group. Deleting Groups This function deletes all destinations registered in a Group. O Press the {OK}} key. If you selected "No", go to step R. P Press the Quick Dial key you want to register in the Group. 3 Q Press the {OK}} key. Limitation ❒ When a registered Group is being used for a Memory Transmission on standby, the message " This Dial is in Use. Cannot Delete." is displayed and you can- not delete destinations for this Group.
Groups E Press 0 or 1 until "6. Del. Group Dial" is displayed. F Press the {OK}} key. 3 G Display the number of the group you want to delete (1 to 9). Enter the group number with the number keys, or search using 0 or 1. H Press the {OK}} key. The entire Group is deleted. I Press the {User Tools}} key to return to standby display.
Setup Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. ❖ 0 or 1 Use to move the cursor left or right. Note ❒ If you wish to enter symbols, press the {Symbol} key.
Entering Text ❖ Using a wild card Entering letters Destination to be reg- Number of regisistered (Own name) tered identifications BRANCH A Press the {shift}} key to switch between Uppercase and Lowercase. 1 Limitation ❒ You can register up to 30 wild cards. Note ❒ Compare identifications by neglecting spaces. ❒ You can use wild cards for the following functions: • See Chapter 6 “Authorized Reception” in the Advanced Features manual. • See Chapter 6 “Forwarding” in the Advanced Features manual.
Setup B Select the desired symbol by pressing 0 and 1. Entering numbers A Press a number key. The numeral is entered and the cursor moves. Note ❒ If you wish to insert a character, press the 0 or 1 key to move the cursor to a character you want to enter. 3 Deleting characters C Press the 0 or 1 key to move the cursor to a character you want to enter, and press the {OK} } key. The symbol is entered and the cursor moves. Note ❒ If you wish to enter another symbol, repeat steps A to C.
4. Troubleshooting Adjusting Volume You can change the volume of the following sounds the machine makes. B Press the {User Tools}} key. ❖ On Hook Sounds when you press the {On Hook Dial} key. ❖ Transmission Sounds when the machine send a message. ❖ Reception Sounds when the machine receive a message. ❖ Dialing After pressing the {Start} key, this sound is output until the line connects to the destination. C Press 0 or 1 until "4. Fax Features" is displayed.
Troubleshooting F Press the {OK}} key. Confirm that "1. Monitor Volume" is displayed. G Press the {OK}} key. H Press 0 or 1 to select the item 4 you want to adjust, and then press the {OK} } key. I Press 0 or 1 to adjust the volume. J Press the {OK}} key. The volume is adjusted. If you want to adjust another item, repeat steps G to I. K Press the {User Tools}} key to return to standby display.
Error Messages and Their Meanings Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display. Message Problem and Solution Clear Misfed Orig. Remove original from ADF Cover Original misfeed Remove originals from the Document Feeder. Set any pages of the original that were not scanned and send again.
Troubleshooting When the {Facsimile} key is Lit in Red If this key is lit, refer to the table below and take the appropriate action. Problem Solution Paper has run out. Add paper. See Chapter 3 “Loading Paper” in the Copy Reference. 4 60 The machine is in RDS (Remote Diagnostic System) mode. Wait with the Main Power switch on. Machine will go to the standby mode after it exits from the RDS mode. A facsimile error has occurred. The facsimile has a problem. Contact a service representative.
When the Receive File Indicator is Lit When the Receive File Indicator is Lit If the Receive File indicator is lit, a message has been received but could not be printed for some reasons. The message was stored in memory (Substitute Reception). When you solve the problem, the message will be automatically printed out. The table below lists some problems that could have caused Substitute Reception to take place and their solutions.
Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Solution Refer to Image background appears dirty when a fax is received at the other end. Adjust the scan density. P.29 “Image Density (Contrast)” Printed or sent image contains spots. The Document Feeder or exposure glass is dirty. Clean them. See Chapter 5 “Maintaining Your Machine”in the Copy Reference. --- Make sure that ink or eraser is dry before setting the original.
INDEX A G Adjusting Volume, 57 Advanced Features, 1 Auto Reception Mode, 36 G3 Line Connector, 5 Getting Started, 3 Group Dial list, 52 Groups, 34, 50 B Basic Features (this manual), 1 Broadcasting, 19 Bypass Tray, 5 C Canceling a Memory Transmission, 22 Canceling an Immediate Transmission, 26 Changing Memory Transmission and Immediate Transmission, 13 Clear Modes key, 6 Clear/Stop key, 6 Communicating Indicator, 6 Components, 3 CSI→Own Fax Number, 37 D Detail, 27 Dialing, 30 Dial label, 42 Display, 1
P Pause, 31 Pause/Redial key, 7 Photo, 28 Q U User Function Keys, 7 User Tools key, 6 W Wild Cards, 54 Quick Dial, 30, 32, 40 Quick Dial Flip Plate, 6 Quick Dial keys, 6 Quick Dial List, 42 R Rear View, 5 Receive File Indicator, 6, 61 Reception, 36 Registering Fax Header, 37 Own Fax Number, 37 Own Name, 37 Resolution, 27 Resolution key, 7 RTI→Own Name, 37 S Scan Settings, 27 Selecting the Reception Mode, 36 Setting Originals, 14 Setup, 37 Solving Problems, 62 Speed Dial, 30, 33, 46 Speed Dial key, 6 S
FUNCTION MAP i
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How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Copy Reference manual.
TABLE OF CONTENTS Manuals for This Machine......................................................................... 1 Advanced Features (this manual) ................................................................. 1 Basic Features .............................................................................................. 1 1. Transmission Options Overview..................................................................................................... 3 Sending at a Specific Time (Send Later) .....
3. Transmission Features Handy Dialing Functions ........................................................................ Chain Dial.................................................................................................... Telephone Directory.................................................................................... Redial .......................................................................................................... On Hook Dial ................................................
5. Facsimile User Tools Accessing the User Tools....................................................................... Exiting User Tool mode............................................................................... Assigning User Function Keys .............................................................. Storing/Editing the Contents of a User Function Key.................................. Utilizing a User Function Key ......................................................................
9. Appendix Connecting the Machine to a Telephone Line and Telephone............ 93 Connecting the Telephone Line .................................................................. 93 Connecting The Optional External Telephone ............................................ 94 Selecting the Line Type............................................................................... 95 Specifications ..........................................................................................
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Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Advanced Features (this manual) The Advanced Features manual describes more advanced functions, and also explains settings for key operators. Basic Features The Basic Features manual explains the most frequently used fax functions and operations.
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1. Transmission Options Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message. Note ❒ If you frequently use a certain configuration of options, you can change their default settings (on or off) with the User Parameters. See P.72 “User Parameters”.
Transmission Options Sending at a Specific Time (Send Later) Using this feature, you can instruct the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time. 1 C Press the {Transmission Option}} key. Transmitter Receiver Send Later at 21:00 (9:00PM) ND1X01E4 Note ❒ You can not specify a time more than 24 hours.
Sending at a Specific Time (Send Later) J Enter the time that you want to send the fax message. 1 Note ❒ When entering numbers smaller than 10, add a leading zero. ❒ If you make a mistake, press the {Clear/Stop} key and try again. ❒ If the current time shown on the display is not correct, change it. See P.51 “Setting the Date and Time”. K Press the {OK}} key. The specified time is set. L Specify the destination. If you want to specify another destination, press the {OK} key and repeat step J.
Transmission Options Personal Code Transmission Personal Codes allow you to keep track of machine usage (for example, for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes or the names programmed for the codes will be printed in the Journal and other reports. This will help you to check up on who has been using the machine and how often. 1 Preparation Before using this feature you must register personal codes. See P.77 “Registering Personal Codes”.
Choosing the Area to be Scanned Yourself (Irregular Scan Area) Choosing the Area to be Scanned Yourself (Irregular Scan Area) Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to override this and choose the area to be scanned yourself. C Press the {Transmission Option}} key. You can choose one of the standard paper sizes (A4KL, A3L, B4L, 81/2 ×11"KL, 81/2"×14"L, 11"×17"L, ) .
Transmission Options G Press 0 or 1 to select the paper size. 1 Note ❒ To see which paper sizes have already been programmed, press 0 or 1. H Press the {OK}} key. I Specify the destination. If you want to specify another destination, press the {OK} key and repeat step I. J Press the {Start}} key.
Fax Header Print Fax Header Print By default, the machine adds your Fax Header to each message you send so it appears on the printed fax at the o ther end. See Chap ter 3 “Own Name/Fax Header/Own Fax Number” in the Basic Features manual. Important ❒ In the USA, this must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA. A Make sure that the machine is in Facsimile mode and the standby display is shown.
Transmission Options Label Insertion 1 With this feature you can have the receiver's name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by "To". D Press 0 or 1 until "6. Label In- Note ❒ If you select Label Insertion, the label might be printed over a portion of the image when received at the other end.
Auto Reduction Auto Reduction By default, if the receiver's paper is smaller than the paper you are sending on, the message is automatically reduced to fit onto the paper available at the other end. C Press the {Transmission Option}} key. 1 Transmitter (This machine) Receiver Reduction ND1X02E0 Important ❒ If you turn this feature off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. The Transmission Option menu appears.
Transmission Options Polling Reception Use this function if you want to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups to fully exploit this feature). 1 C Press 0 or 1 until "8. Polling RX" is displayed. D Press the {OK}} key. E Press 0 or 1 to select Receiver Sender (This machine) Transmission Request "On" or "Off". ND1X01E8 Limitation ❒ Polling Reception requires that the other machine can perform Polling Transmission.
Transfer Request Transfer Request Transfer Request allows fax machines that have this feature to automatically distribute incoming messages onto multiple fax destinations. This feature helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation. The diagram below may make the concept clearer.
Transmission Options C Press 0 or 1 until "10. Transfer Report" is displayed. L Press the {OK}} key. If you selected "Yes", go back to step I. M Press the {Start}} key. 1 D Press the {OK}} key. E Press 0 or 1 to select Specifying an End Receiver "On" or "Off". F Press the {OK}} key. G Specify the Transfer Station. If you make a mistake, press the {Clear/Stop} key and try again. H Press the {OK}} key. I Specify the End Receiver. Note ❒ You cannot enter the numbers of the End Receivers directly.
2. Job Information Canceling Transmission or Reception Transmission files are originals that have been stored in memory and are awaiting transmission. The features that produce transmission files are Memory Transmission, Transfer Request, Polling Reception. For details about these features, see Chapter 2 “Memory Transmission” in the Basic Features manual,P.13 “Transfer Request”, and P.12 “Polling Reception”.
Job Information E Press the {OK}} key. F Confirm that you have selected the correct file, and press the {OK} } key. "Trans. Cancelled File Deleted" is displayed, and the machine returns to standby display.
Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) This function let you check up on the last 50 completed transmissions without having to print the Journal. You can browse through the transmitted messages on the display. Limitation ❒ Only the last 50 communications are displayed. Earlier transmissions are not available.
Job Information Checking the Reception Result (RX File Status) This function let you check up on the last 50 messages received without having to print the Journal. You can browse through the received messages on the display. 2 Limitation ❒ Only the last 50 communications are displayed. Earlier messages are not available. ❒ If a message is received while you are using this function, the result will not be shown until you exit RX File Status and start it again.
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). 2 Note ❒ The contents of an original stored in memory can also be printed. See P.20 “Printing a Stored Message”. A Make sure that the machine is in Facsimile mode and the standby display is shown.
Job Information Printing a Stored Message If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out. A Make sure that the machine is in 2 Facsimile mode and the standby display is shown. B Press the {Job Information}} key. The Information menu is shown. C Press 0 or 1 until "5. Print TX File" is displayed and press the {OK} } key. D Display the file you want to print. The registered name or fax number appears on the lower line.
Printing the Journal Printing the Journal The Journal contains information about the last 100 communications made by your machine. When automatic communication report printing is turned on, the Journal is printed automatically after every 50 communications (receptions + transmissions). You can also print a copy of the Journal at any time by following the procedure below. Note ❒ The sender's name column of the Journal is useful when you need to register a Specified Sender. C Press 0 or 1 until "6.
Job Information Displaying the Memory Status Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of files to be sent, and the number of received messages to be printed. 2 A Make sure that the machine is in Facsimile mode and the standby display is shown. B Press the {Job Information}} key. E Press the {OK}} key. The number of files to be sent is displayed. F Press the {OK}} key. The number of received files is displayed.
3. Transmission Features Handy Dialing Functions Chain Dial Telephone Directory This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys. This feature lets you find a stored Speed Dial quickly by just entering a single letter, for example, the first lett er o f t h e n am e s t o r e d fo r t h at number.
Transmission Features C Enter the search letter by pressing one of the Quick Dial keys (A to Z). Redial The machine memorizes the last 10 destinations that have been dialed. If you wish to send a message to a destination which you faxed to recently, the Redial feature saves you finding and entering the number again. A Set your original and select any scan settings you require. 3 B Press the {Pause/Redial}} key. C Press 0 or 1 until the destina- tion you want to redial is displayed.
On Hook Dial On Hook Dial This is just like using the external telephone, except you do not have to pick up the external telephone before dialing. Just press the {On Hook Dial} key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party. Reference See Chapter 4 “Adjusting Volume” in the Basic Features manual. A Set your original and select any C Dial. The machine immediately dials the destination.
Transmission Features Manual Dial The external telephone is required. Pick up the handset of the external telephone and dial. When the line is connected and you hear a highpitched tone, press the {Start} key to send your fax message. If, on the other hand, you hear a voice at the other end, continue your conversation as you would normally over the telephone. 3 Limitation ❒ The result of the transmission with manual dial is not mentioned in the Transmission Result Report (Immediate Transmission).
Transmission Features Transmission Features Stamp The optional Document Feeder is required. When sending a fax message using the Document Feeder (ADF), the machine can stamp a circle mark at the bottom of the original. This stamp indicates that the original has been succ e ssf ully st o red in m em o ry fo r Memory Transmission, or that it has been successfully sent for Immediate Transmission. Note ❒ When the stamp starts getting lighter, replace the cartridge. See P.91 “Replacing the Stamp Cartridge”.
Transmission Features SEP Code Normally you can only use Polling Reception to receive faxes from machines that have the Polling Recept i o n fe a t u r e o f t h e sa m e m ak e . However, if the other machine of another make supports a polling reception, you can receive fax messages from the other party using this method instead. 3 Preparation You need to assign the Dial Option feature to a User Function key beforehand. See P.47 “Assigning User Function Keys”.
Transmission Features E Press the {Transmission Option}} key. SUB Code Transfer Request is only possible with machines of the same make that have the Transfer Request feature. However, if you use the SUB/SID function, you can send and receive fax messages to and from other makers' machines that have the SUB/SID feature. F Press 0 or 1 until "8. Polling RX" is displayed. G Press the {OK}} key. H Press 0 or 1 to select "Off". I Press the {OK}} key. J Press the {Start}} key.
Transmission Features C Press the {User Function}} key assigned with the Dial Option feature. 3 D Confirm that "1. SUB" is displayed and press the {OK} } key. E Enter the SUB code with the number keys and press the {OK} } key. When a password (SID) is necessary A Press the {User Function} } key assigned with the Dial Option feature. B Press 0 or 1 until "3. SID" is displayed and press the {OK} } key. C Enter the SID code with the number keys and press the {OK} } key. 30 F Press the {Start}} key.
More Transmission Functions More Transmission Functions Auto Fax Reception Power-up This machine can be set to shut down automatically if nobody has used it for a while. In these situations, even though the operation switch is off, the machine can still receive incoming messages as long as the Main Power switch is on. Important ❒ Reception is not possible if both the operation switch and Main Power switch are turned off.
Transmission Features 3 Sending a Fax Message Immediately If Memory Runs Out While Storing an Original To send a fax message immediately, use Immediate Transmission. If you have just set up an original for broadcasting, Immediate Transmission will interrupt the current communication. Your original will not be sent until previously queued files have been sent. If you run out of memory while storing an original (free space reaches 0%), "Memory is Full.
More Transmission Functions ECM (Error Correction Mode) This feature automatically sends data that was not transmitted successfully using a system that complies with international standards. ECM requires that the destination machine has the same feature. Parallel Memory Transmission This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the destination.
Transmission Features Printed Report File Reserve Report This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Even if the machine is set up not to print this report, it is still printed if an original could not be stored. 3 Note ❒ You can turn this report on and off. By default, it is not printed. See P.72 “User Parameters” (Switch03, Bit2).
Printed Report Transmission Result Report (Immediate Transmission) If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error report is printed instead. 3 Note ❒ You can switch this report on or off using the User Parameters. See P.72 “User Parameters” (Switch03, Bit5).
Transmission Features 3 36
4. Reception Features Reception Immediate Reception Memory Reception Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages. The machine waits until all pages of the message have been received into memory before printing the message. Receiver (your machine) Receiver (your machine) Sender Sender ND1X00E3 ND1X00E2 - Display During Reception The sender's name or fax number appears on the upper line.
Reception Features Substitute Reception If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception. Messages received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified.
Reception - When Own Name or Own Fax Number is Received The machine switches to Substitute Reception only when the sender has programmed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the messages received into memory are deleted. In that case, the Power Failure Report or the Journal can be used to identify which messages are lost so you can ask the senders to transmit them again.
Reception Features Printing Functions Print Completion Beep Center Mark By default, the machine beeps to let you know when a received message has been printed. By default, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level).
Printing Functions Reception Time You can have the date and time when a message was received printed at the bottom of the received image. This feature is turned off by default—turn it on with the Initial Setup RX settings. See P.56 “Changing the Initial Setup Reception”. Limitation ❒ When a received message is printed on two or more sheets, the date and time is printed on the last page. Note ❒ The date and time when the message was printed can also be recorded on the message.
Reception Features Page Reduction TSI Print If you turn this feature on and you receive a message that is longer than the paper in the cassette, usually the machine prints it on two pages. The machine reduces the width and length of the received image so that it will fit on one page. If A4L paper size is loaded and a message of B4 L size is received, the machine will reduce the message to a single A4L sheet. Usually the sender's Fax Header is printed on received messages.
Printing Functions ❖ Priority Table 4 Page Reduction Disabled Reduction in Sub-scan Direction Enabled Page Separation Threshold 0.79" (20mm) Width or Length Priority Width • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown.
Reception Features Limitation ❒ The paper size used to print a received message may be different from the size of the sent original. Note ❒ Widths that this machine can receive are A4, B4, LT, LG, and A3. Any messages narrower than A4 or LT are sent as A4 or LT width with the length unchanged. Reference P.41 “Page Separation and Length Reduction (Not Available in Some Countries)” P.42 “Page Reduction” P.
5. Facsimile User Tools Accessing the User Tools The User Tools allow you to program the machine with your identification, store frequently used numbers and settings, and customize the default settings to match your needs. So you can find the User Tool you want quickly and easily, they are grouped by function: A Press the {User Tools}} key.
Facsimile User Tools F Follow the instructions appearing on the display. For more details on each User Tool, see the relevant pages of this manual. G When you have made your chang- es, press the {OK} } key. The machine automatically returns to the User Tools main menu. Exiting User Tool mode A Press the {Cancel} } key on each display until you reach the standby display.
Assigning User Function Keys Assigning User Function Keys You can program each of the User Function keys ( {F1} - {F3} ) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key. This procedure can be used to edit, delete or change the contents of the User Function keys. Note ❒ When the machine is shipped, the following functions are stored in the User Function keys by default.
Facsimile User Tools G Press 0 or 1 until the function you want to register into the User Function key and press the {OK} } key. Note ❒ If you wish to store more functions, repeat steps E to G for other keys. ❒ If you press the {Cancel} key, the function is not stored and the display shown in step E appears again. Utilizing a User Function Key A Pres s the User Function Key ( {F1} } – {F3} } ) in which the function you want to use is stored. The stored function's display is shown.
Printing Reports/Lists Printing Reports/Lists This function allows you to print the following reports and lists manually. Select a report or list as needed. • Journal See P.21 “Printing the Journal”. • TX File List See P.19 “Printing a List of Files in Memory (Print TX File List)”. • Quick Dial list See Chapter 3 “Quick Dial” in the Basic Features manual. • Speed Dial list See Chapter 3 “Speed Dial” in the Basic Features manual. • Group Dial list See Chapter 3 “Groups” in the Basic Features manual.
Facsimile User Tools 5 Printing the Quick Dial List Printing the Group Dial List A Press 0 or 1 until "3. Dial List" is displayed and press the {OK} } key. A Press 0 or 1 until "3. Dial List" is displayed and press the {OK} } key. B Confirm that "1. Quick Dial List" is displayed and press the {OK} } key. B Press 0 or 1 until "3. Group Dial List" is displayed and press the {OK} } key. Note ❒ If you make a mistake, press the {Cancel} key and try again.
Setting the Date and Time Setting the Date and Time Use this function to set your machine's internal clock to the current time and date. If the current date and time are wrong, use this procedure to correct them. G Press the {OK}} key. H Press a number key to enter the year for the digit, or it the year is correct press the {OK} } key. A Press the {User Tools}} key. I Press 0 or 1 key to select the correct month, and then press the {OK} } key.
Facsimile User Tools M Press the {OK}} key. After "Function Accepted" flashes briefly in the display, the next setting is displayed. N Press the {User Tools}} key to return to standby display.
Summer Time / Daylight Saving Time Summer Time / Daylight Saving Time Whenever local custom requires advancing the clock or setting the clock back, use this feature. You can easily move the clock forwards when daylight saving time begins, and back when it ends. Note ❒ Before you set this function, make sure that your machine's internal clock is correct. A Press the {User Tools}} key. F Press 0 or 1 until "3. Summer Time /DST" is displayed. G Press the {OK}} key. H Use 0 or 1 to select "On" or "Off".
Facsimile User Tools Changing the Initial Setup Transmission When you turn on the machine or return to Copy mode, the machine returns to the home settings. You can change these home settings so that the machine starts with your most frequently used features selected. This procedure can be used to change the home settings for the following functions. • Transmission mode See Chapter 2 “Faxing” in the Basic Features manual. • Resolution See Chapter 2 “Resolution” in the Basic Features manual.
Changing the Initial Setup Transmission ❖ Resolution ❖ On Hook Timeout You can select the setting that meets your needs based upon this trade off between speed and image clarity. ❖ Photo Original You can select the setting that meets your needs based upon the appropriate Original Type to optimize image clarity. ❖ Fax Reset Timer This machine automatically enters the Energy Saver mode if you do not use the machine for a certain period of time. You can select this period from these options.
Facsimile User Tools Changing the Initial Setup Reception The Initial Setup Reception function allows you to change settings for the following reception functions. • Reception Mode See Chapter 2 “Selecting the Reception Mode” in the Basic Features manual. • Checkered Mark See P.40 “Checkered Mark”. • Center Mark See P.40 “Center Mark”. • Print RX Time See P.41 “Reception Time”. • Forwarding See P.65 “Forwarding”. 5 A Press the {User Tools}} key. D Press 0 or 1until "5.
Changing the Initial Setup Reception ❖ Print RX Time ❖ Forwarding Note ❒ If you wish to change other functions, repeat steps E and F. ❒ Select on or off for Checkered Mark, Center Mark, Print RX Time and Forwarding. 5 G Press the {User Tools}} key to return to standby display.
Facsimile User Tools 5 58
6. Key Operator Settings Changing Key Operator Settings This chapter explains about functions the key operator handles. Counters ❖ Key Operator Code When the Key Operator Code is registered and turned on, user have to enter registered the Key Operator Code (maximum 8 digit) to operate Key Operator Tools. This prevents unauthorized people from changing registration. This function allows you to check the total number of pages transmitted and received on the display.
Key Operator Settings E Press the {OK}} key. Note ❒ If the key operator code is registered and turned on, enter the key operator code and press the {OK} key. F Confirm that "1. Counter" is displayed. G Press the {OK}} key. The number of pages transmitted is displayed. You can display the number of pages received, scanned, or printed by pressing 0 or 1. 6 H Once you have confirmed the number of pages, press the {OK} } key.
Changing Key Operator Settings Switching Authorized Reception On/Off A Press the {User Tools}} key. G Press 0 or 1 until "2. Authorized RX" is displayed. H Press the {OK}} key. Confirm that "1. On/Off" is displayed. I Press the {OK}} key. J Press 0 or 1 to select "On" or "Off". B Press 0 or 1 until "4. Fax Features" is displayed. C Press the {OK}} key. D Press 0 or 1 until "6. Key Op. Tools" is displayed. E Press the {OK}} key.
Key Operator Settings Programming specified senders A Press the {User Tools}} key. G Press the {OK}} key. H Press 0 or 1 until "2. Program Sender" is displayed. I Press the {OK}} key. J Enter the name for the Specified User. Enter the other party's name or fax number. B Press 0 or 1 until "4. Fax Features" is displayed. 6 C Press the {OK}} key. D Press 0 or 1 until "6. Key Op. Tools" is displayed. E Press the {OK}} key.
Changing Key Operator Settings Deleting a Specified Sender (Authorized Reception) A Press the {User Tools}} key. G Press the {OK}} key. H Press 0 or 1 until "3. Delete Sender" is displayed. I Press the {OK}} key. J Press the 0 or 1 key to select the name of the Specified Sender that you want to delete. K Press the {OK}} key. B Press 0 or 1 until "4. Fax Features" is displayed. The Specified Sender is deleted. If you want to delete more Specified Senders, repeat the above steps from step I.
Key Operator Settings Sender (Authorized Reception) List F Press 0 or 1 until "2. Authorized RX" is displayed. Print this list to find out which Specif ied S en de rs are c urren tly p rogrammed. A Press the {User Tools}} key. G Press the {OK}} key. H Press 0 or 1 until "4. Print Sender List" is displayed. I Press the {OK}} key. J Press the {Start}} key. The list is printed. 6 B Press 0 or 1 until "4. Fax Features" is displayed. C Press the {OK}} key. D Press 0 or 1 until "6. Key Op.
Changing Key Operator Settings Forwarding Using this feature, you can select messages from Specified Senders to be printed on your machine and then sent on to another fax machine. This is useful if, for example, you are visiting another office and would like a copy of your messages sent to that office so you can read them. In this section, the machines that messages are forwarded to are referred to as Forwarding Stations.
Key Operator Settings D Press 0 or 1 until "6. Key Op. Tools" is displayed. M Press the {OK}} key. The Forwarding Station's fax number is registered. E Press the {OK}} key. Note ❒ If the key operator code is registered and turned on, enter the key operator code and press the {OK} key. F Press 0 or 1 until "3. Forward- When specifying senders A Press the {OK} } key. B Enter the other party's name. Enter the other party's Own Name or Own Fax Number. ing" is displayed. G Press the {OK}} key.
Changing Key Operator Settings N Press the {Cancel} } key on each display until you reach the standby display. F Press 0 or 1 until "3. Forwarding" is displayed. Editing a Forwarding Station A Press the {User Tools}} key. G Press the {OK}} key. H Press 0 or 1 until "1. Prog. Station" is displayed. I Press the {OK}} key. J Press 0 or 1 to display the fax number of the Forwarding Station you want to edit. 6 B Press 0 or 1 until "4. Fax Features" is displayed. K Press the {OK}} key.
Key Operator Settings Deleting a Forwarding Station A Press the {User Tools}} key. G Press the {OK}} key. H Press 0 or 1 until "2. Delete Station" is displayed. I Press the {OK}} key. J Press 0 or 1 to display the fax number of the Forwarding Station you want to delete. B Press 0 or 1 until "4. Fax Features" is displayed. 6 C Press the {OK}} key. D Press 0 or 1 until "6. Key Op. Tools" is displayed. E Press the {OK}} key.
Changing Key Operator Settings Deleting a Specified Sender (Forwarding) A Press the {User Tools}} key. G Press the {OK}} key. H Press 0 or 1 until "1. Prog. Station" is displayed. I Press the {OK}} key. J Press 0 or 1 to display the fax number of the Forwarding Station that contains the Specified Sender you want to delete. B Press 0 or 1 until "4. Fax Features" is displayed. K Press the {OK}} key. L Press the {OK}} key. M Press 0 or 1 until 6 "2. Delete Sender" is displayed. C Press the {OK}} key.
Key Operator Settings Specified Sender/Forwarding Station list F Press 0 or 1 until "3. Forwarding" is displayed. Print this list to find out which Specified Senders are assigned to which Forwarding Stations. A Press the {User Tools}} key. G Press the {OK}} key. H Press 0 or 1 until "3. Print Sender List" is displayed. I Press the {OK}} key. J Press the {Start}} key. The list is printed. K Press 6 B Press 0 or 1 until "4. Fax Features" is displayed. C Press the {OK}} key. D Press 0 or 1 until "6.
Changing Key Operator Settings Sender Setting F Press 0 or 1 until "3. Forwarding" is displayed. For Forwarding, select the messages to forward either from all senders, from specified senders. A Press the {User Tools}} key. G Press the {OK}} key. H Press 0 or 1 until "4. Sender Setting" is displayed. I Press the {OK}} key. J Press 0 or 1 and select "Selected ON" or "All ON". B Press 0 or 1 until "4. Fax Features" is displayed. C Press the {OK}} key. D Press 0 or 1 until "6. Key Op.
Key Operator Settings User Parameters The User Parameters allow you to customize various settings to match your needs. To change the function settings, set the user parameter switches. Preparation Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand. - Switches and Bits User Parameters are divided into Switches and each switch is divided into eight bits. The right most bit is bit 0 and the left most is bit 7.
Changing Key Operator Settings Switch 02 Bit Item 0 1 0 Forwarding Mark Off * 3 TSI Print * Off On 0 Automatic printing of the Communication Result Report (Memory TX) Off * 2 Automatic printing of the File Reserve Report (Memory TX) * Off On 3 Automatic printing of the File Reserve Report (Polling RX) * Off On 4 Automatic printing of the Communication Result Report (Polling RX) Off * 5 Automatic printing of the Transmission Result Report (Immediate TX) Off * 7 Automatic printing
Key Operator Settings Switch Bit Item 0 Only receive from specified senders 3 Page Reduction when printing * Off On 11 6 Local Print when Forwarding Off * 14 0 Print documents received with Auto Power-On Reception (Night Printing mode) 2 Authorized Reception type 10 * 15 When turning on the Operation switch (Off) * Off On 2 Batch Transmission Off * 3 Reset when function changed * Off On 7 System Parameter List TX * Off On 001: First, 010: Second, 011 Third, 100: Four 5 Fixe
Changing Key Operator Settings Changing the User Parameters F Press 0 or 1 until "4. User Pa- • We recommend that you print the User Parameter list and keep it when you register or change a user parameter. See P.76 “Printing the User Parameter List”. • Do not change any bit switches other than those shown on the previous pages. G Press the {OK}} key. A Press the {User Tools}} key. B Press 0 or 1 until "4. Fax Features" is displayed. rameters" is displayed. H Press the {OK}} key.
Key Operator Settings Printing the User Parameter List F Press 0 or 1 until "4. User Parameters" is displayed. Print this list to see the current User Parameter settings. A Press the {User Tools}} key. G Press the {OK}} key. H Press the 0 or 1 key until "2. Print List" is displayed and press the {OK} } key. I Press the {Start}} key to print the 6 B Press 0 or 1 until "4. Fax Fea- list. tures" is displayed. C Press the {OK}} key. D Press 0 or 1 until "6. Key Op. Tools" is displayed.
Changing Key Operator Settings Personal Codes D Press 0 or 1 until "6. Key Op. This function allows you to keep track of machine usage. When Personal Codes are programmed, users have to enter their Personal Code before they send a fax. E Press the {OK}} key. Important ❒ We recommend that you print the Personal Code List and keep it when you register or change a Personal Code. See P.79 “Printing the Personal Code List”.
Key Operator Settings Editing a Personal Code A Press the {User Tools}} key. G Press the {OK}} key. H Confirm that "1. Prog. Pers. Code" is displayed and press the { OK} } key. I Press 0 or 1 to display the Per- sonal Code for the user name or routing sub-address you want to change. B Press 0 or 1 until "4. Fax Fea- J Press the {OK}} key. K Enter the user name. C Press the {OK}} key. D Press 0 or 1 until "6. Key Op. L Press the {OK}} key. M Press the {Cancel}} tures" is displayed.
Changing Key Operator Settings Deleting a Personal Code A Press the {User Tools}} key. G Press the {OK}} key. H Press 0 or 1 until "2. Delete" is displayed. I Press the {OK}} key. J Press 0 or 1 to display the Personal Code you want to delete. K Press the {OK}} key. B Press 0 or 1 until "4. Fax Features" is displayed. The Personal Code is deleted. If you want to delete another Personal Code, repeat the above steps from step I. 6 L Press C Press the {OK}} key. D Press 0 or 1 until "6. Key Op.
Key Operator Settings B Press 0 or 1 until "4. Fax Features" is displayed. C Press the {OK}} key. D Press 0 or 1 until "6. Key Op. Tools" is displayed. E Press the {OK}} key. Note ❒ If the key operator code is registered and turned on, enter the key operator code and press the {OK} key. 6 F Press 0 or 1 until "5. Personal Code" is displayed. G Press the {OK}} key. H Press 0 or 1 until "3. Print List" is displayed. I Press the {OK}} key. J Press the {Start}} key.
Changing Key Operator Settings Note ❒ When Restricted Access is turned on and you enter a personal code to use the machine, Personal Code Transmission is selected by default. Polling ID Use this procedure to register the Polling ID code. This ID is required for using the Transfer Request (See P.13 “Transfer Request” ). B Press 0 or 1 until "4. Fax Features" is displayed. C Press the {OK}} key. D Press 0 or 1 until "6. Key Op. Tools" is displayed. E Press the {OK}} key.
Key Operator Settings Line Type B Press 0 or 1 until "4. Fax Features" is displayed. You must register the Line Type before you connect the machine to the line. Note ❒ By default, Line Type is set to “Tone”. ❒ This function is not available in some areas. ❒ If you do not know the type of line you are connected to, select "Tone" and dial a trial number. If the connection was successful, your Line Type is "Tone", if it did not, set the Line Type to "Pulse" and dial a trial number.
Changing Key Operator Settings Select Line When your machine is connected through a PABX, change the Select Line setting to Extension. If it is connected directly to the telephone network, leave it set to Outside. Note ❒ After you have registered an outside line access number, set the line to "Extension" in "Select Line". By default, this feature is set to "Outside". A Press the {User Tools}} key. E Press the {OK}} key.
Key Operator Settings PSTN Access Number Use this setting to save having to enter a pause after the outside line access number when dialing. When you program an access number, a pause is automatically added as soon as that number is pressed. For example, if you register "0" as the PSTN Access Number, a pause will be inserted automatically after dialing "0". Limitation ❒ Outside line access numbers can be up to 2 digits long.
Changing Key Operator Settings Transfer Report For the requesting party to be able to receive Transfer Result Reports from the Transfer Station, the requesting party must store the number of the telephone line their machine is connected to in their own machine. Be sure to insert a pause after the area code. For example, if your fax number is 1234-567-8900, store the following: • 1-234-567-8900 A Press the {User Tools}} key. E Press the {OK}} key.
Key Operator Settings RDS (Remote Diagnostic System) If your machine has a problem, a service representative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine. The service representative can also use RDS to change some of your machine's settings if you request it. When the machine is shipped, this feature is turned on. A Press the {User Tools}} key. 6 E Press the {OK}} key.
7. Troubleshooting When Toner Runs Out When the machine has run out of toner the symbol appears on the display. Note that even if there is no toner left you can still send fax messages. However, it is advisable to replace the tone r early to avoid po or p rinting quality. Limitation ❒ The File Reserve Report is not printed.
Troubleshooting When an Error Report is Printed An error report is printed when a message could not be successfully sent or received. Possible causes include a problem with your machine or the receiver's noise on the telephone line etc. If an error occurs during transmission, re-send the original. If an error occurs during reception, ask the sender to re-send the message. Note ❒ If the error happens frequently, contact your service representative. ❒ The "Page" column gives the total number of pages.
When Power is Turned off or Fails When Power is Turned off or Fails Even if the Main Power switch is turned off, the contents of the machine's memory (programmed numbers etc.) will not be lost. However, if power is lost for about 1 hour through the Main Power switch being turned off, a power cut or the power cable being removed, contents of the Fax memory will be lost. Lost items will include any fax messages stored in memory using Memory Transmission or Reception.
Troubleshooting 7 90
8. Maintaining Your Machine Replacing the Stamp Cartridge The optional Document Feeder is required. When the stamp is getting to become lighter, replace the cartridge. C Set a new cartridge. Note ❒ Use the cartridge specified for this machine. A Lift the Document Feeder and open the stamp cover. ZEQP100E D Return the stamp cover to its original position. ZEQP080E B Pull out the cartridge. ZEQP110E E Close the Document Feeder.
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9. Appendix Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. Important ❒ Make sure the connector is the correct type before you start. ❖ Where to connect the machine 1. G3 2.
Appendix Connecting The Optional External Telephone You can connect the handset and an external telephone to the machine. You can use them for telephone calls. Note ❒ Some telephone may not be connected or may suffer reduced functionality. Limitation ❒ When you use the handset or an optional external telephone with the {On Hook Dial} key for telephone calls, you can not talk with the other party without pressing the {On Hook Dial} or {Clear/Stop} key after taking off the receiver.
Connecting the Machine to a Telephone Line and Telephone Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the Line Type using "Line Type" in "Key Operator Settings". The default settings is "Tone". Note ❒ This setting is not displayed in some areas.
Appendix Specifications Standard G3 Resolution 8×3.85/mm•200×100dpi (Standard), 8×7.7/ mm•200×200dpi (Detail), 8×15.
Specifications Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the exposure glass and resulting image will be affected.
Appendix Limitation ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ If you set an original larger than DLT/A3 on the exposure glass, only an area of DLT/A3 is scanned. Note ❒ Even if an original is correctly placed on the exposure glass or in the Document Feeder, a margin of 3mm around each edge of the original may not be sent. ❒ If the receiver uses paper narrower than the original, the image will be reduced to fit the paper width.
Function List Function List Advanced Transmission Features Feature name Description Reference Send Later Sets the machine to automatically start transmission or polling reception at an appointed time. P.4 “Sending at a Specific Time (Send Later)” Personal Code TX This will help you to check up on who has been using the machine and how often. P.6 “Personal Code Transmission” Irregular Scan Area When sending a non-standard P.
Appendix Communication Information 9 100 Feature name Description Reference Canceling Transmission or Reception This feature cancels a file (res- P.15 “Canceling Transmission ervation) for Memory Trans- or Reception” mission, Transfer Request, Polling Reception. Displaying the Transmission Result Part of the Journal can be P.17 “Checking the Transmisshown on the display. The re- sion Result (TX File Status)” sults of the last 50 transmissions are displayed from the latest one.
Function List User Tools Feature name Description Reference Register/Delete Quick Dial When you register a destination in a Quick Dial, you can specify the destination only by pressing the Quick Dial key. Chapter3 “Quick Dial” in the Basic Features manual. Register/Delete Speed Dial When you register a destination in a speed dial, you can specify the destination by entering the two-digit Speed Dial code after pressing the Speed Dial key. Chapter3 “Speed Dial” in the Basic Features manual.
Appendix Feature name Description Reference Initial Setup TX Allows you to change following transmission function settings: P.54 “Changing the Initial Setup Transmission” • Transmission • Resolution • Photo Original • Fax Reset Timer • On Hook Timeout Initial Set Up RX Allows you to change following reception settings: P.
Function List Feature name Description Reference Select Line Allows you to select an internal G3 communication line or external telephone line for your fax machine. P.83 “Select Line” PSTN Access Number Allows you to specify the code used to access an outside line when you dialing. P.84 “PSTN Access Number” Transfer Report Register a number for receiving Transfer Result Reports from the Transfer Station. P.85 “Transfer Report” RDS On/Off Allows you to switch on RDS P.
INDEX A F Acceptable Types of Originals, 97 Adjusting Volume, 101 Authorized Reception, 60, 102 Authorized Reception list, 64 Auto Fax RX Power-up, 31 Automatic Redial, 32 Auto Reduction, 11, 99 B Fax Header Print, 9, 99 Fax Information, 101 File Reserve Report, 12, 34 Forwarding, 65, 102 Forwarding Station, 65 Function List, 99 Function Map, i G Batch Transmission, 32 Group Dial, 101 Group Dial List, 50 C Canceling Transmission, 100 Canceling Transmission or Reception, 15 Center Mark, 40 Chain Dial
O On Hook Dial, 25 Outside Line Access Number, 84 P Page Reduction, 42 Page Separation and Length Reduction, 41 Parallel Memory Transmission, 33 Personal Code, 77, 102 Personal Code List, 79 Personal Code Transmission, 6 Personal Code TX, 99 Polling ID, 81, 102 Polling Reception, 12, 99 Polling Reserve Report → File Reserve Report, 12 Polling Result Report → Communication Result Report, 12 Print Completion Beep, 40 Printed Report, 34 Printing Journal, 21 Printing a stored Message, 100 Printing a TX File Li
MEMO 106
MEMO 107
MEMO 108 UE USA B404
FAX Option Type 1018 Operating Instructions Printed in China UE USA Part #G1563
