FAX Option Type 2045e Operating Instructions Facsimile Reference Transmission Mode Checking and Canceling Transmission Files Communication Information Other Transmission Features Reception Features LAN-Fax Features Simplifying the Operation Facsimile Features Key Operator Setting Solving Operation Problems Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide before you use it.
Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
v Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 1. Transmission Mode Sending at a Specific Time (Send Later) .............................................................3 User Transmission.
Information Boxes ...............................................................................................42 Information Boxes ....................................................................................................42 Storing Messages in Information Boxes...................................................................42 Printing Information Box Messages .........................................................................44 Deleting Information Box Messages ........................
Printed Report ......................................................................................................82 Memory Storage Report...........................................................................................82 Transmission Result Report (Memory Transmission) ..............................................82 Communication Failure Report ................................................................................83 Transmission Result Report (Immediate Transmission) ...............
6. LAN-Fax Features Sending Fax Documents from Computers ......................................................107 Before Use .............................................................................................................108 Installing the Software............................................................................................108 Auto run program.................................................................................................108 Installing individual applications ..
8. Facsimile Features Function List ...................................................................................................... 137 Accessing User Tools (Facsimile Features).................................................... 141 Quitting Default Settings ........................................................................................141 General Settings/Adjustment .................................................................................142 Reception Settings .....................
Programming a Polling ID ......................................................................................183 Programming a Memory Lock ID ...........................................................................183 Selecting Dial/Push Phone.....................................................................................184 Storing or Printing Received Documents ...............................................................184 Reception Report e-mail..............................................
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
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1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax message until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time. If you have a non-urgent fax, select Send Later with Economy Transmission when you scan it. Faxes will be queued in memory and sent during Economy Transmission Time.
Transmission Mode D Enter the time using the number keys, press [AM] or [PM], and then press [OK]. 1 The specified time is shown above the highlighted [Send Later]. Note r Press [Economy Time] to specify the economy time. r When entering numbers smaller than 10, add a zero at the beginning. r If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. r To cancel Send Later, press [Cancel]. The display returns to that of step C. E Press [OK].
User Transmission User Transmission This function allows you to check each user or department's transmission history. To use the function, you need to program a user code (eight digits max.) for each user or department, to be entered before transmission. See General Settings Guide. If a user code set with an e-mail address is specified, a transmission result e-mail can be sent. Note r You can program codes of up to 8 digits for a maximum of 100 users and/or departments.
Transmission Mode r To cancel the operation, press [Cancel]. The display returns to that of step C. 1 When your e-mail address is programmed with the user code If your e-mail address is programmed with the user code, you can select whether the machine sends transmission result by email. A Press [Yes] or [No]. Note r If you select [Yes], a Transmission Result Report is sent to the programmed e-mail address after the transmission so that you can check the result of transmission. E Press [OK] twice.
Priority Transmission Priority Transmission Documents you send with Memory Transmission are sent in the order they are scanned. Therefore, if several messages are queued in memory, the next document will not be sent immediately. However, by using this function you can have your message sent before other queued messages. B Press [Transmission Mode]. 1 C Press [Priority TX], and then press [OK]. Limitation r This function is not available with Immediate Transmission.
Transmission Mode Confidential Transmission If you want to limit who views your message, use this function. The message will be stored in memory at the other end and not printed until an ID is entered. 1 Transmitter Receiver Entering the Confidential ID There are two types of Confidential Transmission: v Default ID It is not necessary to enter an ID when transmitting. The other party can print the message by entering the Confidential ID programmed in their machine.
Confidential Transmission D Depending on the Confidential Transmission type, use one of the following procedures: Note r If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. 1 r To cancel Confidential Transmission, press [Cancel]. The display returns to that of step C. E Press [OK]. The standby display appears. Default ID A Check that [Default ID] has been selected, and then press [OK]. "Default ID" is shown above the highlighted [Confidential TX].
Transmission Mode Polling Transmission Use Polling Transmission when you want to leave an original in the machine memory for others to pick up. The message will be sent when the other party calls you up. 1 v ID Override Transmission You must enter an Override Polling ID unique to the transmission. This ID overrides the ID stored in the machine. The user must supply this ID when they poll your machine. If the IDs match, the message is sent. Make sure in advance the other end knows the ID you are using.
Polling Transmission r You can set whether a Polling Transmission file is deleted after transmitting in User Parameters. To save the file to transmit repeatedly, set to “Standby (Save)”. See p.159 “User Parameters” (switch 11, bit 7). r Polling Transmission Clear Report allows you to verify Polling Transmission has taken place. See p.12 “Polling Transmission Clear Report”. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after transmission.
Transmission Mode E Press [Only Once] or [Save] to delete or save the file after transmission. Note r To delete the original immediately after transmission, select [Only Once]. 1 r To repeatedly send the original, select [Save]. r To cancel Polling Transmission, press [Cancel]. The display returns to that of step C. F Press [OK]. “pppppppppp” appears. The type of Polling Transmission is shown above the highlighted [Polling TX]. G Press [OK]. Note r To check the settings, press [Transmission Mode].
Polling Reception Polling Reception Use this function to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke Programs to fully exploit this function). There are two types of Polling Reception. v Default ID/Free Polling Reception Use this method for Free Polling or Default ID Polling. If the Polling ID is programmed in your machine, any messages waiting in the transmitting machine with the same ID are received.
Transmission Mode A Press [Transmission Mode]. B Specify a 4-digit ID using the number keys and [A], [B], [C], [D], [E], and [F], and then press [OK]. 1 B Press [Polling RX]. C Depending on which method you are using, select one of the following procedures: "ID Override" and the entered Polling ID are shown above the highlighted [Polling RX]. Note r A Polling ID may be any four numbers (0 to 9) and characters (A to F), except 0000 and FFFF.
Polling Reception Polling Reserve Report This report is printed after Polling Reception has been set up. 1 Note r You can turn this function on or off with the User Parameters. See p.159 “User Parameters” (switch 03, bit 3). Polling Result Report This report is printed after a Polling Reception has been completed and shows its result. If E-mail TX Results is programmed in a Quick Operation key, you can select whether a report e-mail is sent after reception.
Transmission Mode 1 16
2. Checking and Canceling Transmission Files After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also cancel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.
Checking and Canceling Transmission Files Displaying Confirmation of Transmission A Press [Change/Stop TX File]. E Press [Exit]. The standby display appears. 2 B Press [Check/Change Settings]. C Select a file to check. Note r If multiple destinations were specified, only the destination selected first appears. r If multiple destinations were specified, only the number of unsent messages appears. D Confirm a transmission, and then press [Exit].
Canceling a Transmission Canceling a Transmission You can cancel transmission of a file when the file is being sent, stored in memory, or fails to transmit. All the scanned data is deleted from memory. You can cancel a file for Memory Transmission. This function is useful to cancel a transmission when you notice a mistake in destination or with the originals after storing. To cancel Memory Transmission, search for the file to be canceled among the files stored in memory, and then delete it.
Checking and Canceling Transmission Files Deleting a Destination You can delete destinations. Note r If you delete a destination that is the only destination for a transmission, the transmission is canceled. 2 D Press [Change] for the destination you want to delete. A Press [Change/Stop TX File]. Note r Press to switch the destination between fax number and email address. B Press [Check/Change Settings]. C Select the file from which you want to delete a destination.
Adding a Destination Adding a Destination Note r A destination cannot be added using a destination list. D Press [Add]. A Press [Change/Stop TX File]. B Press [Check/Change Settings]. 2 Note r Press to switch the destination between fax number and email address. E Specify the destination using the number keys or soft (on-screen) keys. C Select the file to which you want to add a destination. Note r To add e-mail address, press [Manual Input], and then specify the destination.
Checking and Canceling Transmission Files Changing the Transmission Time You can change the transmission time specified with Send Later. See p.3 “Sending at a Specific Time (Send Later)”. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. 2 E Press [Change TX time]. A Press [Change/Stop TX File]. F Press [Clear], and then re-enter the transmission time using the number keys or select [Economy Time], and then press [OK].
Printing a File Printing a File If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Note r Confidential Transmission files are displayed, but cannot be printed. r You can also print files that have not been successfully transmitted. A Press [Change/Stop TX File]. Note r If multiple destinations were specified, only the number of unsent messages appears. 2 r If you want two-sided printing (optional), press [Print 2 Sides].
Checking and Canceling Transmission Files Resending a File Machine memory stores messages that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these messages. 2 C Select the file you want to resend. “TX failed” is displayed for files that could not be sent. Preparation You should select “Store for 24 hours” for “Store a message that could not be transmitted” in User Parameters. See p.159 “User Parameters” (switch 24, bit 0).
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). Note r The contents of a file stored in memory can also be printed. See p.23 “Printing a File”. A Press [Change/Stop TX File]. C Press the {Start} key.
Checking and Canceling Transmission Files 2 26
3. Communication Information Printing the Journal The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions & transmissions). You can also print a copy of the Journal at any time by following the procedure below. If the machine is installed with the optional extra G3 interface unit, you can print the Journal of each line type.
Communication Information C Select a printing mode. 3 All A Select [All]. Print per File No. A Select [Print per File No.]. B Enter a 4-digit file number. B Specify a user code of up to 8 digits using the number keys, and then press [#]. Note r If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [#], and then try again. C Check the user name shown on the display. D Press the {Start} key. Note r To cancel a file printing, press [Stop Printing].
Printing the Journal Journal 3 ZLPX010N 1. Printing date 5. Other end Shows the date and time when the report is printed. • For fax destinations Shows the name (for display) programmed by the other end. Shows the programmed fax number if the name ( f or d i s p l ay ) h as n o t b e e n p r o grammed. If neither name nor fax number has been programmed by the other end, an entered fax number or a name programmed in a destination list is shown for transmissions. The space will be blank for receptions.
Communication Information • For Internet Fax destinations Shows the e-mail address or name programmed in the destination list for transmissions. Shows the number of the destinations after an e-mail address or a name for broadcasting transmissions. Shows the e-mail address of the sender for receptions. 6. Communication mode • For fax transmissions and receptions After “T” for outgoing fax or “R” for ingoing fax, shows a communication mode.
Checking the Transmission Result (TX File Status) Checking the Transmission Result (TX File Status) You can browse a part of the Transmission Result Report on the display. Note r Only the transmission result of the last 200 communications (receptions & transmissions) are shown. r If a transmission is completed while you are using this function, the result will not appear. To view the latest result, exit TX File Status, and then try again.
Communication Information Checking the Reception Result (RX File Status) You can browse a part of the Reception Result Report on the display. Note r Only the reception result of the last 200 communications (receptions & transmissions) are shown. 3 r If a message is received while you are using this function, the result will not appear. To view the latest result, exit RX File Status, and then try again. r You can program one of the Quick Operation keys with operations for this function.
Displaying the Memory Status Displaying the Memory Status Use this function to display a summary of current memory usage. Items shown are the percentage of free memory space, the number of received confidential messages, the number of files to be sent, the number of Memory Lock files and the number of received messages to be printed. A Press [Information]. • When sending to the Personal Box. See p.41 “Printing Personal Box Messages”.
Communication Information Printing/Deleting Received and Stored Documents (Print Stored RX File) The optional printer/scanner unit is required. You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. 3 Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. Note r This function allows you to print only received and stored documents.
Printing/Deleting Received and Stored Documents (Print Stored RX File) C Select a file to be printed, and then press [Print]. Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. D Select the printing mode, and then press the {Start} key. Note r You cannot delete a document while another person is previewing or printing it using a Web browser or DesktopBinder V2 Lite. 3 A Press [Information]. Note r To cancel printing, press [Cancel].
Communication Information Printing a Confidential Message This function is designed to prevent unauthorized users from reading your messages. If someone sends you a message using Confidential Transmission, it is stored in memory but not automatically printed. To print the message you have to enter the Confidential ID Code. When your machine has received a confidential message, the Confidential File (i) indicator lights. 3 Preparation Before using this function, program your Confidential ID. See p.
Printing a Confidential Message Note r You must enter the Confidential ID programmed in this machine, if the received file has no Confidential ID. r You must enter the Confidential ID programmed by the sender. Confirm the sender's Confidential ID in advance. r If the Confidential IDs or Personal Confidential IDs do not match, the message “No recep- Confidential File Report When this function is turned on, this report is printed whenever your machine receives a confidential message.
Communication Information Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received messages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID Code. When your machine has received a message with Memory Lock, the Confidential File (i) indicator blinks.
Printing a File Received with Memory Lock D Enter a 4-digit Memory Lock ID with the number keys, and then press the {Start} key. 3 Note r If the Memory Lock ID does not match, the message “ Specified code does not correspond to programed Memory Lock ID.” appears. Press [Exit] and retry after checking the Memory Lock ID. E Press [Exit]. The standby display appears.
Communication Information Personal Boxes Preparation Before using this function, set the Personal Box in advance. See p.172 “Programming/changing Personal Boxes”. Personal Boxes 3 This function lets you set up the machine so that incoming messages addressed to certain users are stored in memory instead of being printed out immediately. Each user must be assigned a SUB Code (Personal Code) that has been designated as a Personal Box beforehand.
Personal Boxes Printing Personal Box Messages When a password is required Follow these steps to print a message that has been received into a Personal Box. The display appears, when the selected Personal Box password is set in advance. Note r If you print a Personal Box message, it is deleted. Note r The password is programmed in “Key Operator Tools”. See p.172 “Programming/changing Personal Boxes”. A Make sure that the Confidential File indicator is lit. B Press [Information].
Communication Information Information Boxes Preparation Before using this function, set the Information Box in advance. See p.175 “Programming/changing Information Boxes”. Information Boxes 3 Use the Information Box function to set up the machine as Document Server. By scanning documents into Information Boxes, other parties can receive these messages whenever they request them. GFKEIB0N.EPS • You can check the contents of Information Boxes with “Store/Delete/Print Information Box File”. See p.
Information Boxes C Select the box in which you want D Place the original, and then select Note r When there are pre-programmed files, a file mark is displayed at the end of the Box Name. Note r You can also select the following settings: to store the file. r A message is displayed, when selecting a box with a file stored in it. Press [Yes], when changing the file name. The file stored originally will be overwritten. When a password is required A Enter the password, and then press [OK].
Communication Information Printing Information Box Messages Follow these steps to print a message stored in an Information Box. When a password is required A Enter the password, and then press [OK]. A Press [Information]. 3 B Press [Store/Delete/Print Information Box File.]. C Press [Print File]. D Select the box that contains the stored file you want to print. Note r If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
Information Boxes Deleting Information Box Messages Follow these steps to delete a file stored in an Information Box. A Press [Information]. Note r If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. r To cancel entering a password, press [Cancel]. The display returns to that of step D. E Press [Delete]. 3 Note r To stop deleting, press [Do not Delete]. The display returns to that of step D. B Press [Store/Delete/Print Information Box File.].
Communication Information 3 46
4. Other Transmission Features Handy Dialing Functions Chain Dial Redial This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials and some of which may be entered using the number keys. The machine stores the last 10 destinations specified. If you want to send a message to a destination which you sent faxes to recently, the Redial function saves you time by finding and entering the destination again.
Other Transmission Features A Place the original, and then select the scan settings you require. B Press the {Pause/Redial} key. 4 C Select the destination you want to redial to. Note r Now that the date and time the original was read appears as a key, select by pressing it. r When you press [ProgDest], you can register a selected recipient in the destination list.
Advanced Features Advanced Features SUB Code Normally you can only use Confidential Transmission to send messages to fax machines of the same manufacturer that have the Confidential Reception function. See p.8 “Confidential Transmission”. However, if the other machine supports a similar function called “SUB Code”, you can send fax messages to the other party using this method instead. Note r The ID can be up to 20 digits long. r You can enter numbers, *, #, and spaces to program an ID.
Other Transmission Features J Press the {Start} key. Note r If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display to inform you of this. When this happens, press [OK] to cancel the transmission. SID Code 4 There are times when you may want to use an “SID” (Sender ID) when sending confidential faxes with the SUB Code function. Note r The ID can be up to 20 digits long.
Advanced Features C Press [SEP Code]. D Press [RX SEP Code]. E Enter a SEP Code, and then press K Press [Default ID/Free Polling RX], and then press [OK]. [OK]. [Polling RX] is highlighted, and “Deflt ID/Free Poll.” is shown. “SEP Code” appears one line above [Adv. Features] on the display. Note r If you make a mistake, press [Cancel] or the {Clear/Stop} key before pressing [OK], and then try again. L Press [OK]. The standby display appears. M Press the {Start} key.
Other Transmission Features Transfer Request Transfer Request allows fax machines that have this function to automatically transfer incoming messages to multiple fax destinations. This function helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation. Transfer Requests can be sent by fax or e-mail. The diagram below may make the concept clearer.
Advanced Features r You can specify up to 100 Receiving Stations and Transfer Stations in total. r When a Transfer Request is sent by e-mail, as soon as the Transfer Station completes transfer to all Receiving Stations, it sends back a Transfer Result Report by e-mail. See p.91 “Transfer Result Report (transfer request by e-mail)”. r When a Transfer Request is sent by e-mail to a computer or facsimile without the Transfer Request function, that machine receives it as ordinary e-mail.
Other Transmission Features F Specify a Receiving Station. B Enter the number of the Speed Dial code. Fo r ex a m p l e , t o s el e c t th e number stored in Speed Dial 12 of the Transfer Station, enter: {1} {2}. Group Dial Note r You cannot enter Receiving Station numbers directly. The numbers must be stored in destination lists, Speed Dial, or Groups in the Transfer Station(s). To specify a Receiving Station, use the procedure described below. 4 r To cancel the Transfer Request, press [Cancel].
Advanced Features With transfer requests set in the system settings You can program a Quick Dial key with Transfer Station and/or Receiving Station using the Transfer Request function in the System Settings. See General Settings Guide. A Place the original down, and then select the desired settings. Reference p.15 “Placing Originals”, Facsimile Reference p.
Other Transmission Features On Hook Dial The On Hook Dial function allows you to dial while hearing tone from the internal speaker. You can send a fax checking the connection. C Dial. Limitation r This function is unavailable for the optional extra G3 interface unit. Note r This function is unavailable in some countries. 4 r If Transmission Result Report (Immediate Transmission) is printed, the result of a transmission with On Hook Dial is not mentioned in the report.
On Hook Dial -External Telephone On Hook Dial If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before pressing the {Start} key, pick up the external telephone and tell the receiver you want to send a fax message (ask them to switch to facsimile mode).
Other Transmission Features Manual Dial The optional handset or external telephone is required. Pick up the optional handset or the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the {Start} key to send your fax message. If, on the other hand, you hear a voice at the other end, continue conversation as normal. Limitation r This function is unavailable for the optional extra G3 interface unit.
Changing the Line Port Changing the Line Port The optional extra G3 interface unit is required. When the extra G3 interface unit is installed, you can connect to a maximum of three ports. Option Available line types Note r When you install the extra G3 interface unit, you can specify the line port home position from “General Settings and Adjustment”. See p.142 “General Settings/Adjustment”.
Other Transmission Features B Select the line you want to use. When one optional extra G3 unit is installed. When two optional extra G3 units are installed. 4 Note r If you select “G3 Auto”, the machine will use any available line. This increases efficiency. C Press [Exit]. The standby display appears.
Sub Transmission Mode Sub Transmission Mode Book Fax Use to send book originals from the exposure glass. Pages are scanned in the order shown below. A Place the original on the exposure glass, and then select the scan settings you require. Reference p.15 “Placing Originals”, Facsimile Reference p.33 “Scan Settings”, Facsimile Reference B Press [Sub TX Mode]. Limitation r Place the original on the exposure glass. You cannot use the optional ADF.
Other Transmission Features E Select [From first Page] or [From second Page], and then press [OK]. Two-Sided Transmission (Double-Sided Transmission) The optional ADF is required. Use this function to send two-sided originals. Note r Select [From first Page] to send a book original from the first page. r Select [From second Page] if you want to send a cover letter as the first page. r To cancel this mode, press [Cancel]. The display returns to that of step C. F Press [OK].
Sub Transmission Mode Original Original position Page opening orinentation Output at the other end A4, 81/2" x 11" Top to Top C Press [2 Sided Original]. D Specify the original position. Check the orientation of the placed document, and then press or . Top to Bottom Top to Top Top to Bottom GHPY030E r r r r p.79 “Transmission with Image Rotation” This function is only available with Memory Transmission. This function is only available with the ADF.
Other Transmission Features The selected original position and page opening orientation are shown above the highlighted [2 Sided Original]. Note r To cancel this mode, press [Cancel]. The display returns to that of step C. r Select [2 Sided from 1st Page] to send a two-sided original from the first page. r Select [1 Sided for 1st Page] if you want to send a cover letter as the first page. 4 A Place the originals, and the select the scan settings you require. Reference p.
Sub Transmission Mode F Specify the destination, and then press the {Start} key. Sending an Auto Document If you often send a particular page to people (for example a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document. This saves rescanning every time you want to send it. You can fax an Auto Document by itself, or attach it to a normal fax message. A Place the original, and then select the scan settings you require. Reference p.
Other Transmission Features Note r Programmed Auto Documents are shown in the keys. C Select an Auto Document file to be printed, and then press [Print File]. r To cancel the Auto Document, press [Cancel]. The display returns to that of step C. E Press [OK]. F Specify the destination, and then press the {Start} key. Printing documents stored as Auto Documents 4 This function is used for printing documents stored as Auto Documents.
Sub Transmission Mode Sending a Stored File Sending stored documents Use this function to send documents stored in the Document Server. You can specify and send multiple documents, and also send them with scanned originals all at once. You can also print stored originals with [Print File]. See p.70 “Printing stored documents”. The machine sends documents stored in the Document Server. The documents stored in the Document Server can be sent again and again until they are deleted.
Other Transmission Features C Select the documents to be sent. Specifying documents from the User Name A Select [Search by User Name]. Note r When multiple documents are selected, they are sent in the order of selection. 4 r Press [TX Order] to arrange the order of the documents to be sent. r Press [File Name] to place the documents in alphabetical order. r Press [User Name] to place the documents in order by programmed user name. r Press [Date] to place the documents in order of programmed date.
Sub Transmission Mode Specifying documents from the file name A Select [Search by File Name]. B Enter the name of the document to be sent, and then press [OK]. Note r Partial matching is used when searching for a file name. See p.163 “Special Senders to Treat Differently” C Select the file name to be sent. D If you select a document with a password, enter the password, and then press [OK]. E When you want to add your originals to stored documents and send them all at once, press [R Origi.
Other Transmission Features Printing stored documents Use this function to print documents stored in the Document Server. Note r Only documents stored using the facsimile function can be printed. r You can print documents saved from the copy or the printer function with the Document Server. You cannot print documents saved from the scanner function with this mode. r You can also print the first page only to check the content of the original. r You can specify and print multiple documents.
Sub Transmission Mode Specifying a document from the User Name Specifying a document from the file name A Select [Search by User Name]. A Press [Search by File Name]. B Press the user name of the document to be sent, and then press [OK]. B Enter the file name to be printed, and then press [OK]. Note r To search by user name, press [Non-programmed Name], and then enter the user name. User name searches using partial matching. Reference “Entering Text”, General Settings Guide C Select the file name.
Other Transmission Features E Press [Print File] or [Print 1st Page]. When [Print File] is pressed, the machine prints all the pages. When [Print 1st Page] is pressed, the machine prints only the first page. Limitation r When [Print 1st Page] is selected, originals larger than A4 size are printed after they are reduced to A4 size. r The machine can print up to 30 files using the Print 1st Page function. 4 Stamp The optional ADF is required.
Sub Transmission Mode r A paper jam during Parallel Memory Transmission may cause the transmission to be failed even if stamping is performed. r You cannot turn the Stamp function on or off while a document is being scanned. A Place the original, and then select the scan settings you require. Reference p.15 “Placing Originals”, Facsimile Reference p.33 “Scan Settings”, Facsimile Reference B Press [Sub TX Mode]. C Press [Stamp], and then press [OK].
Other Transmission Features Label Insertion Reduced Image Transmission With this function you can have the receiver name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by “To”. You can also cause the text programmed as a standard message to be printed. See p.149 “Programming, Changing, and Deleting Standard Messages”. Using this function, your message is sent at a reduced size (93%) with a blank margin on the left.
Sub Transmission Mode Important r If you turn this function off, the scale of the original is maintained and some parts of the image may be deleted when printed at the other end. B Press [Sub TX Mode]. C Select [Options]. D Select options to be set up. 4 Default ID Transmission If you turn this function on, transmission will only take place if the destination's Polling ID is the same as yours.
Other Transmission Features Programming the Label Insertion A Press [Programed Name] for Label Insertion. Note r Press [OFF] if you do not want to insert a destination. Programming the Stamp Sender Name A Press [Change] for Stamp Sender Name. B Press the name of the user to be stamped, and then press [OK]. 4 Programming the Reduced Image Transmission A Press [ON] in for Reduced Image TX. Note r Press [OFF] if you do not want to do a reduced transmission.
More Transmission Functions More Transmission Functions If Memory Runs Out While Storing an Original If you run out of memory while storing an original (free space reaches 0%), the message “Memory is full. Cannot scan more. Transmission will be stopped.” is displayed. Press [Exit] to transmit stored pages only. Note r In default, scanned pages are sent. To change the settings to delete scanned pages, contact your service representative.
Other Transmission Features Checking the Transmission Result • Turn the Transmission Result Report on if you want a report to be printed after every successful transmission. See p.82 “Transmission Result Report (Memory Transmission)”. • If you leave the Transmission Result Report off, the report will not be printed after every transmission. However, if a transmission fails, a Communication Failure Report will be printed instead. See p.83 “Communication Failure Report”.
More Transmission Functions Dual Access Simultaneous Broadcast The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory, or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission ends, the line is used efficiently. The optional extra G3 interface unit is required.
Other Transmission Features JBIG Transmission The optional fax function upgrade unit is required. If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compression. You can only use this function with G3 line type. Reference p.34 “Original Type”, Facsimile Reference 4 Limitation r This function requires that the other party's fax machine has both the JBIG function and ECM function (G3 communication only).
More Transmission Functions Journal by E-mail If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to the e-mail address of an administrator. This section describes the CSV format of the Journal attached with e-mail. Note r To transmit the Journal, it is necessary to make settings with User Parameters. See p.159 “User Parameters” (switch 21, bit 4). 4 r To set the administrator e-mail address, see "Settings You C an Change with User Tools - File Transfer", Network Guide.
Other Transmission Features Printed Report Memory Storage Report This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Limitation r If you use Parallel Memory Transmission, the Memory Storage Report is not printed. 4 Note r You can turn this report on and off. See p.159 “User Parameters” (switch 03, bit 2). r Even if the machine is set up not to print this report, it is still printed if an original could not be stored.
Printed Report Communication Failure Report This report is printed when a message could not be successfully transmitted with Memory Transmission. If the machine is set up to print a Transmission Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them again. Note r This report is only printed if the Transmission Result Report is turned off and a message could not be successfully transmitted with Memory Transmission.
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5. Reception Features Reception Immediate Reception Each page of a fax message is printed as soon as it is received. This method is used for standard fax messages. v Reception resolution This machine supports Standard, Detail, and Super Fine resolutions for reception. If you do not have the optional fax function upgrade unit, faxes sent at Super Fine resolution will be printed on your machine at Detail resolution. This may differ from the sender's intended resolution. See p.
Reception Features Important r When about one hour passes after power of the machine is turned off, all fax messages stored in memory will be lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on. Use this report to identify lost messages. r The machine may not be able to receive large numbers of messages or messages with high data content.
Reception Note r Reception may not take place if there is not enough free memory. r If free memory reaches 0% during Substitute Reception, any further reception becomes impossible and the current communication is terminated. r When a fax message is received after Store has been selected for Reception File Setting in the Facsimile Features menu, the Receive File indicator lights.
Reception Features v When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has programmed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the messages stored in memory are deleted. In that case, the Power Failure Report or the Journal can be used to identify which messages are lost so you can ask the senders to transmit them again.
Reception Functions Reception Functions Transfer Station Transfer Stations allow you to expand the standard functions of your fax machine to set up complex networks. The diagram below may make the concept clearer. Receiving Station Receiving Station Receiving Station GFTRRQ2E The following terminologies are used in this section: v Requesting Party The machine where the message originates. v Transfer Station (this machine) The machine that forwards the incoming message to another destination.
Reception Features r If the Requesting Party specified a destination with both the fax number and e-mail address programmed in Transfer Station as End Receiver, this machine sends the message to the fax number or email address according to the User Parameter setting. See p.159 “User Parameters” (switch 32, bit 0). -Multistep transfer The principles of Transfer Stations can be used to build up a multi-step facsimile network where messages are passed through several Transfer Stations.
Reception Functions Transfer Result Report (transfer request by e-mail) When this machine receives a transfer request by e-mail, the Transfer Result Report is sent by e-mail to the Requesting Party after completing all transmissions to the specified Transfer Stations. If the Key Operator's email address has been programmed, the Transfer Result Report e-mail is forwarded to that address.
Reception Features r If you want to forward documents to a different destination depending on the sender, see p.163 “Special Senders to Treat Differently”. r You can select whether the machine prints out the messages it forwards with User Parameters (switch 11, bit 6). For details, see p.159 “User Parameters”.
Reception Functions Transferring Received Documents Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver. When e-mail addresses are programmed in the Transfer Station as receivers, received messages are sent in an e-mail format to the receivers. Preparation Transfer Boxes and Receiving Stations must be set up in order to transfer received documents. See p.178 “Programming/changing Transfer Boxes”.
Reception Features r When the SMTP server attempts to route received documents to this machine while the machine is transmitting an e-mail, the machine will respond to the SMTP server with a "busy" signal. Then, the SMTP server usually tries resending the documents until the set timeout. Reference p.63 “Auto E-mail Reception”, Facsimile Reference p.63 “Manual E-mail Reception”, Facsimile Reference p.
Reception Functions -Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by specifying the e-mail address as follows: v Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com v Quick Dial Destination fax=#registration number of 5 digits or less@host name of this machine.
Reception Features Printing Options Print Completion Beep Center Mark When this function is turned on, the machine beeps to let you know when a received message has been printed. When this function is turned on, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages. Note r You can alter the volume of the beep or turn it off completely (set the volume to the minimum level).
Printing Options Reception Time You can have the date and time printed at the bottom of the message when it is received. You can turn this function on or off using Reception Settings. See p.144 “Reception Settings”. Note r When a received message is printed on two or more sheets, the date and time is printed on the last page. r The date and time when the message was printed can also be recorded on the message. If you need this function, contact your service representative.
Reception Features Note r The machine will use Memory Reception for Two-Sided Printing. r Printouts may vary depending on how the sender sets the originals. r You can select to have messages only from selected senders printed in this way. See p.163 “Special Senders to Treat Differently”. r Stored documents of the same size are printed on the same paper. Some stored documents may be unavailable for this printing option.
Printing Options Image Rotation If you have set paper in the standard tray K, incoming fax messages will be rotated automatically to fit onto the paper. Note r You can choose to have received messages printed from a specified tray. See p.144 “Reception Settings”. Combine Two Originals When two messages of the same size and orientation are received consecutively, they are printed on a single sheet when you turn this function on. This can help you economize on paper.
Reception Features Page Separation and Length Reduction When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this function splits the message if the message length is 20 mm (0.79") or longer than the paper used. The message is reduced if it is less than 20 mm (0.79").
Printing Options Page Reduction If you receive a message that is longer than the paper in the tray, the machine usually prints it on two pages. If you turn this function on, the machine reduces the width and length of the received image so that it will fit on one page. If A4L paper is loaded and a message of B4 JISL size is received, the machine will reduce the message to a single A4L sheet.
Reception Features When There Is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based on the paper available. For example, if your machine has 81/2"×11"K and A3L loaded and you receive a A4L size message, check the A4L column of the following table. The paper size at the top has highest priority. In this case, since 81/2"×11"K is given a higher priority than A3L, the message is printed on 81/2"×11"K.
Printing Options Setting priority trays With the same size of paper loaded into multiple trays, you can make the machine use one tray for one function and another tray for another function. For example, you may load white A4 paper into tray 1 to use when making copies, and yellow A4 paper into tray 2 to use when printing received faxes. You can then easily identify for which purpose paper has been output. You can perform this setting using System Settings. See General Settings Guide.
Reception Features Having Incoming Messages Printed on Paper from the Bypass Tray You can have messages sent from Specified Senders printed on paper from the bypass tray. This is useful if you need messages printed on a size of paper not stocked in the paper tray(s). You can load a maximum of 100 sheets of standard paper in the bypass tray.
Where Incoming Message are Delivered - Output Tray Where Incoming Message are Delivered Output Tray Specifying Tray for Lines The optional extra G3 interface unit is required. You can specify the document feeding tray for each port (telephone or LAN). For example, you can specify documents received through the G3 1 port to be fed to the “Internal Tray 1” and documents received through the G3 -2 port to be fed to the “Internal Tray 2”, facilitating separation of files.
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